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Home My WebLink AboutMinutes - EVWD Board of Directors - 12/12/2006r Approved January 9, 2007 EAST VALLEY WATER DISTRICT DECEMBER 12, 2006 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 2:00 p.m. Robert Martin led the flag salute PRESENT: Directors Goodin, Lightfoot, Negrete, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News), Matt LeVesque (Bishop Construction), Becky Kasten (EVWD) APPROVAL OF AGENDA M/S /C ( Negrete- Wilson) that the December 12, 2006 Agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. ADJOURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING AT 2:04 P.M. RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING AT 2:07 P.M. 12/12/06 APPROVAL OF NOVEMBER 14, 2006 BOARD MEETING MINUTES M/S /C (Lightfoot - Negrete) that the November 14, 2006 Board Meeting Minutes be approved as submitted. APPROVAL OF NOVEMBER 28, 2006 BOARD MEETING MINUTES M /S /C (Lightfoot - Negrete) that the November 28, 2006 Board Meeting Minutes be approved as submitted. DIS13URSEMENTS M/S /C (Lightfoot - Negrete) that General Fund Disbursements #208723 through 208877 distributed during the period of November 29, 2006 through December 6, 2006 in the amount of $1,064,781.16 and Payroll Fund Disbursements for the period ended November 24, 2006 in the amount of $155,928.76 totaling $1,220,709.92 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager stated that the headquarters project is moving forward and he anticipates final approval at the end of the month. Information Only. BOARD REORGANIZATION President Sturgeon declared nominations open for Board Reorganization. Director Negrete nominated Kip Sturgeon for President and requested that current slate of Board appointments remain as is. M /S /C ( Negrete- Lightfoot) that the nomination(s) for President and Vice President be closed and the ballot be cast for Kip Sturgeon as President and Edward S. Negrete for Vice President of the Board. M/S /C ( Negrete- Lightfoot) that Robert Martin be re- appointed as General Manager. M/S /C ( Negrete- Lightfoot) that Robert Martin be re- appointed as Board Secretary. M/S /C ( Negrete- Lightfoot) that Brian Tompkins be re- appointed as Chief Financial Officer. Director Wilson requested that the Insurance Committee be dissolved. Mr. Kennedy concurred with Director Wilson. No additional changes were made to the Committee Assignments for 2007. 2 Minutes: 12/12/06 SETTING TIME AND PLACE FOR HOLDING MEETINGS President Sturgeon declared the time and place for holding regular meetings is open for discussion. M /S /C (Wilson- Lightfoot) that the District's Regular Board Meetings be held at the District's Office located at 3654 E. Highland Avenue Suite 12, Highland, California, on the second (2 "d ) and fourth (0) Tuesday of each month at 2:00 p.m. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISPOSAL OF SURPLUS VEHICLES AT A PUBLIC AUCTION, was presented to the Board for approval. M /S /C (Wilson- Lightfoot) that the Disposal of Surplus Vehicles at a Public Auction be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE REGIONAL WATER QUALITY CONTROL BOARD, SANTA ANA REGION, 2006 TRIENNIAL REVIEW OF THE WATER QUALITY CONTROL PLAN- SANTA ANA RIVER BASIN, was presented to the Board. The General Manager updated the Board on the 2006 Triennial Review of the Water Quality Control Plan with the Board. The General Manager stated that the report has tremendous impacts that could affect the District. That the task force will work to develop a regional consensus and make formal recommendations to the Regional Water Quality Control Board; that the process is expected to take three, years to complete. The General Manager recommends that the District join the collaborative efforts of the task force. M /S /C (Negrete- Wilson) that the District join and support the collaborative efforts of the task force and work to develop a regional consensus and make formal recommendations to the Regional Water Quality Control Board. DISCUSSION AND POSSIBLE ACTION REGARDING THE SECOND AMENDMENT AGREEMENT TO DEVELOP AND ADOPT AN INSTITUTIONAL CONTROLS GROUNDWATER MANAGEMENT PROGRAM The General Manager reviewed the agreement with the Board; that the second amendment will add an additional year to the agreement. The General Manager recommends that the Board approve the second amendment to the agreement to develop and adopt an institutional controls groundwater management program. M/S /C (Wilson - Goodin) that the Board approve the Second Amendment Agreement to Develop and Adopt an Institutional Controls Groundwater Management Program. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2007 CALIFORNIA WATER AWARENESS CAMPAIGN AND SUPPORT 3 Minutes: 12/12/06 President Sturgeon requested that this item be referred to Public Outreach Committee for review. DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST FROM THE YMCA FOR A BOTTLED WATER DONATION The General Manager reviewed the request with the Board and recommends approval. MIS ( Negrete- Wilson) that the request from the YMCA for a bottled water donation be approved. President Sturgeon requested that this item be referred to the Public Outreach Committee for review. Director Negrete withdrew his motion. No action taken. REQUEST FROM GENERAL MANAGER FOR BUY BACK OF VACATION TIME M /S /C (Lightfoot - Wilson) that the request from the General Manager for buy back of 40 hours of vacation time be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED OCTOBER 31, 2006 M/S /C (Wilson- Lightfoot) that the Financial Statements for the Period ended October 31, 2006 be accepted. DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER 2006, were presented to the Board for approval. M /S /C (Lightfoot - Wilson) that the Director's fees and expenses for November 2006 be approved. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the District's operations to date; that the District is hosting the ASBCSD membership meeting on December 18; that the Employee Awards Banquet is on December 15; and that the Sterling Pipeline Project is nearing completion. Mr. Tompkins informed the Board that a disaster recovery server has been installed at the District's Del Rosa office. Information only. CONSULTANT REPORTS 4 Minutes: 12/12/06 No reports at this time. COMMITTEE REPORTS No Reports at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Negrete offered his appreciation to the staff working on the Sterling Pipeline Project. Director Wilson commented on two significant sessions he attended at the recent ACWA Conference. The first session was regarding Proposition 218 and the second session was on the Peripheral Canal Debate. Information Only. LETTER OF APPRECIATION TO THE DISTRICT FROM KELVIN YAMADA, EMERGENCY COORDINATOR FOR THE CALIFORNIA DEPARTMENT OF HEALTH SERVICES EXPRESSING HIS GRATITUDE FOR ALLOWING GARY STURDIVAN TO ATTEND THE STATEWIDE GOLDEN GUARDIAN EMERGENCY EXERCISE HOLIDAY OPEN HOUSE AT THE OFFICE OF CONGRESSMAN JOE BACA, 201 NORTH "E" STREET, SUITE 106, SAN BERNARDINO, DECEMBER 14, 2006 ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY EAST VALLEY WATER DISTRICT, SHANDIN HILLS GOLF CLUB, SAN BERNARDINO, DECEMBER 18, 2006 CALIFORNIA MUNICIPAL UTILITIES ASSOCIATION CAPITOL DAY, FEBRUARY 5, 2007 ASSOCIATION OF CALIFORNIA WATER AGENCIES 2007 D.C. CONFERENCE, WASHINGTON COURT HOTEL, WASHINGTON D.C., FEBRUARY 13-15,2007 WATER EDUCATION FOUNDATION EXECUTIVE BRIEFING, RADISSON HOTEL, SACRAMENTO, FEBRUARY 22-23,2007 WATER EDUCATION FOUNDATION 2007 WATER TOURS THE BOARD TOOK A FIVE - MINUTE BREAK AT 2:39 P.M. CLOSED SESSION The Board entered into Closed Session at 2:44 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the Agenda. 5 Minutes: 12/12/06 ADJOURN TO REGULAR SESSION Director Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:20 p.m. The item(s) listed on the Agenda were discussed in closed session with the following action being taken: With respect to item #30: No action taken. With respect to item #31: The Board by a unanimous decision approved the Second Amendment to the May 9, 2003, Gibson Group Stage II Site Participation Agreement. The meeting was adjourned at 3:21 p.m. until the next regularly scheduled Board Meeting on January 9, 2007. Kip Sturgeon, President Robert E. Martin, Secretary Minutes: 12/12/06