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Home My WebLink AboutMinutes - EVWD Board of Directors - 06/26/2007' proved July 10, 2007 EAST VALLEY WATER DISTRICT June 26, 2007 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:01 p.m. by President Sturgeon. Jo McAndrews led the flag salute PRESENT: Directors: Goodin, LeVesque, Negrete, Sturgeon, Wilson A13SENT: None STAFF: Robert Martin, General Manager (via phone); Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News) PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:02 p.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M /S /C (Wilson- Goodin) that the agenda be approved as submitted APPROVAL OF BOARD MEETING MINUTES FOR JUNE 12, 2007 M/S /C (Wilson- Goodin) that the June 12, 2007 Board Meeting Minutes be approved as submitted. DIRECTOR NEGRETE ABSTAINED FROM THE VOTE DISBURSEMENTS M /S /C (Wilson- Goodin) that General Fund Disbursements #210938 through #211092 which were distributed during the period of June 13, 2007 through June 20, Minutes 6/26/2007 2007, in the amount of $412,903.41 and Payroll Fund Disbursements for the period ended May 31, 2007 and June 8, 2007 in the amount of $6,662.11 and $135,726.31 totaling $555,291.83 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE Director LeVesque stated that there would be a Headquarters Committee meeting on Friday, June 29, 2007. DISCUSSION AND POSSIBLE ACTION REGARDING EAST VALLEY WATER DISTRICT'S 2007/2008 BUDGET Director LeVesque requested that this item be deferred, as further review is necessary before presenting the Budget to the Board for approval. REVIEW AND APPROVAL OF ENGAGEMENT LETTER FROM ROGERS, ANDERSON, MALODY & SCOTT, LLP (RAMS) FOR ANNUAL AUDITING SERVICES PURSUANT TO GOVERNMENT AUDITING REQUIREMENTS The Chief Financial Officer submitted his recommendation to the Board to utilize RAMS for the District's Annual Auditing services. M /S /C (Negrete- Wilson) to approve the Engagement letter from Rogers, Anderson, Malody & Scott, LLP (RAMS) for annual auditing services pursuant to government auditing requirements. Director Wilson would like to commend RAMS for its auditing services. DISCUSSION AND POSSIBLE ACTION REARDING THE HIGHLAND SENIOR CENTER'S ANNUAL VOLUNTEER BREAKFAST No action taken President Sturgeon requested that a letter be sent to Penny Lilburn regarding the District's decision and offer a bottled water donation. DISCUSSION AND POSSIBLE ACTION REGARDING CHANGING THE TIME FOR HOLDING BOARD MEETINGS MIS (LeVesque - Wilson) that the time for holding Board Meetings be changed to 8:00 am. Director LeVesque and Director Wilson amended their motions to include that the change be effective July 10, 2007 with the Board Meeting time of 8:30 am. and that Ordinance 364 regarding the time for holding Boarding Meetings be resubmitted for approval at a later date. Minutes 6/26/2007 2 M /S /C (LeVesque - Wilson) that the time for holding Board Meetings be changed to 8:30 am. effective July 10, 2007 REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDING MAY 31, 2007 Brian Tompkins presented a brief overview of the Financial Statements to the Board. M /S /C (Wilson - Negrete) to accept Financial Statements for the period ending May 31, 2007 GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that he had received information from Doug Headrick regarding the State Water Project; that litigation is proceeding in both the State and Federal courts; that the District received a 30 -day notice from the property owner regarding the employee parking lot and the District would have to vacate the property by August 1, 2007. The Chief Financial Officer reported that there has been an update in the Worker's Compensation Insurance proposal; that he has been working with the new Board members of Eastwood Farms regarding their account status; that the cost for the bottled water program is $12.24 per case of water. CONSULTANTS REPORTS There were no Consultant reports at this time COMMITTEE REPORTS There were no Committee reports at this time ORAL COMMENTS FROM BOARD OF DIRECTORS Director LeVesque stated that the San Bernardino Valley Municipal Water District is now using electronic board packets. Director Wilson stated that he attended the Highland Chamber of Commerce luncheon and received a plaque of appreciation of sponsorship; that the subject of the table was the Peripheral Canal and that he recommends the District submit a resolution regarding support for this project. Director Goodin wished everyone a happy and safe 4 th of July; that on July 2 nd there would be a Concert for Heroes at 8am on July 2 that there would be a 4 th of July celebration at the University of Redlands Minutes 6/26/2007 3 President Sturgeon stated that he and Jo McAndrews presented 7 prizes and certificates to the 2008 calendar contest winners at Belvedere Elementary; he also wished Director Wilson a Happy Birthday and requested information from Ms Hendricksen regarding the July 22, 2007 employee function. President Sturgeon also stated that there would be a fly over at the event by the Missing Man Foundation. Ms Hendricksen stated that a meeting was held with West Valley Water District; that a softball game between the two Districts is a possibility that the 66er's mascot will be attending a meeting with the employees; employee participation inquiries are being sent out. LETTER TO SECRETARY KEMPTHORN AND GOVERNOR SCHWARZENEGGER REGARDING THE STATE WATER PROJECT Information only. LETTER TO THE DISTRICT FROM LANCE M. LARSON (DIRECTOR OF LEGISLATIVE AFFAIRS, COUNTY OF SAN BERNARDINO) REGARDING THE DISTRICT SPONSORED TOUR ON JUNE 8, 2007 Information only. LETTER OF APPRECIATION TO THE DISTRICT FROM BRUCE BAER Information only. SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER HOURS ", LEISURE POINTE RETIREMENT COMMUNITY, JUNE 28, 2007 SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE FINANCE SEMINAR, MONTEREY, SEPTEMBER 6-7,2007 CSDA'S SPECIAL DISTRICT LEADERSHIP ACADEMY, VARIOUS DATES AND LOCATIONS THE BOARD TOOK A FIVE - MINUTE BREAK AT 2:46 PM THE BOARD ENTERED INTO CLOSED SESSION AT 2:50 PM CLOSED SESSION The Board entered in Closed Session at 2:50 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. Minutes 6/26/2007 4 ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:05 p.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:18 p.m. until the next regularly scheduled Board Meeting on July 10, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary Minutes 6/26/2007