HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/10/2007A pproved July 24, 2007
EAST VALLEY WATER DISTRICT July 10, 2007
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 8:31 a.m. by President Sturgeon. Director Goodin led
the flag salute
PRESENT: Directors: Goodin, LeVesque, Sturgeon, Wilson
A13SENT: Negrete
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager; Eileen Bateman, Executive Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Jo McAndrews (McAndrews & Boyd)
PUBLIC PARTICIPATION
President Sturgeon declared the public participation section of the meeting open at 8:32
a.m.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF AGENDA
M/S /C (LeVesque- Wilson) that the agenda be approved as submitted
APPROVAL OF BOARD MEETING MINUTES FOR JUNE 26, 2007
Director Wilson stated that page 3 of the Minutes should reflect that the subject of the
table conversation was the Peripheral Canal and not the subject of the luncheon.
M/S /C (Wilson- Goodin) that the June 26, 2007 Board Meeting Minutes be
approved with the correction stated.
RESOLUTION 2007.13 — A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
SEWER AND WATER EASEMENT FROM SAN BERNARDINO COUNTY
FLOOD CONTROL DISTRICT
M /S /C (Wilson- Goodin) that Resolution 2007.13 be approved
DISBURSEMENTS
M /S /C (Wilson- Goodin) that General Fund Disbursements #211093 through
4211266 which were distributed during the period of June 26, 2007 through July 5, 2007,
in the amount of $1,056,057.45 and Payroll Fund Disbursements for the period ended
June 22, 2007 and included checks and direct deposits, in the amount of $142,030.93,
totaling $1,198,088.38 be approved.
HEADQUARTERS PROJECT REVIEW AND UPDATE
There were no updates for the Headquarters project at this time.
DISCUSSION AND POSSIBLE ACTION REGARDING FUELING FACILITIES
AT THE DISTRICT'S HEADQUARTERS PROJECT.
The General Manager recommended that the District remove the fueling facilities from
the master plan at the headquarters site; that the County has a large facility we can use for
everyday use as well as emergency use; that he had toured the fueling facility
M/S /C (LeVesque - Wilson) to authorize the General Manager to work with the
County and enter into a contract for emergency supply and regular day to day use of the
fueling facility and to remove the proposed fueling facility from the District's
Headquarters Project
DISCUSSION AND POSSIBLE ACTION REGARDING EAST VALLEY WATER
DISTRICT'S 2007/2008 BUDGET
Director LeVesque stated that the Budget Committee recommends that the Budget be
discussed with the Board of Directors and include a rate study, the perchlorate rule, and
updated costs for the District Headquarters project; that a Budget workshop is
recommended
M/S (LeVesque - Wilson) to adopt a 5% as an interim budget
The General Manager stated concerns regarding the availability of the requested
information in a short time period; requests the authority to implement a Public Hearing
to increase
Director Goodin stated concerns with adopting the budget; that he would like to review
each line item of the budget
M/S (LeVesque - Wilson) to amend motion to reflect at 10% rate increase
Director LeVesque and Director Wilson withdraw their first 2 motions
M /S /C (LeVesque - Wilson_ to approve budget as presented to the Board
DISCUSSION AND POSSIBLE ACTION REGARDIGN THE SPECIAL
DISTRICT LEADERSHIP FOUNDATION, "DISTRICTS OF DISTINCTION"
PROGRAM AND APPLICATION FEE
M /S /C (LeVesque - Wilson) to submit an application for the Districts of
Distinction by May 1, 2008
DISCUSSION AND POSSIBLE ACTION REGARDING THE SPECIAL
DISTRICT LEADERSHIP FOUNDATION, "RECOGNITION IN SPECIAL
DISTRICT GOVERNANCE"
M/S /C (Wilson - LeVesque) to proceed with the District's application for
Recognition in Special District Governance by May 1, 2008
DIRECTORS FEES AND EXPENSES FOR JUNE 2007
M/S /C (Goodin - Wilson) that the Directors fees and expenses for June 2007 be
approved
DISCUSSION AND POSSIBLE ACTION REGARDING FINANCEBUDGET
STANDING COMMITTEE
No action taken
DISCUSSION AND POSSIBLE ACTION REGARDING OUTSIDE ANALYSIS
(VALUE ENGINEERING) FOR THE DISTRICT'S HEADQUARTERS PROJECT
No action taken
DISCUSSION AND POSSIBLE ACTION REGARDING AWARD OF BID F OR
THE NORTH FORK CANAL RELOCATION PROJECT
The General Manager briefly reviewed the Award of Bid information for the North Fork
Canal; he recommended that the Bid be awarded to WEKA, Inc.
M /S /C (Goodin - Wilson) that the bid for the North Fork Canal be awarded to
WEKA, Inc.
DISCUSSION AND POSSIBLE ACTION REGARDING A UTILITY RATE
STUDY PROPOSAL SUBMITTED BY MUNI FINANCIAL
Brian Tompkins presented a brief overview of the Proposal and recommended that the
District contract for the utility rate study
M/S /C (LeVesque - Wilson) to contract for the Utility Rate Study submitted by
Muni Financial
CLAIM FOR DAMAGES AT 3953 CROYDON STREET IN THE CITY OF
HIGHLAND FROM SEAN AND RENEE BILBREW
M/S /C (Goodin - LeVesque) to deny claim for damages and refer the matter to the
District's Legal Counsel and Insurance Carrier Caldwell & Moreland
PROPOSAL FOR ENGINEERING SERVICES FOR THE DEVELOPMENT OF
THE DISTRIT'S SANITARY SEWER MANAGEMENT PLAN
The General Manager recommended that the District approve the proposal from CDM
Engineering for engineering services for the development of the District's Sanitary Sewer
Management Plan
M /S /C (LeVesque - Wilson) that the District approve the proposal from CDM
Engineering for the District's Sanitary Sewer Management Plan
GENERAL MANAGER / STAFF REPORTS
a. "Delta Report"
The General Manager reported on the District's operations to date; that the Delta pumps
are online and running at almost full capacity for the State Water Project; that State and
Federal litigation in ongoing regarding this matter; that a sewer line along Sterling Ave is
in need of repair; that the District will be using a new technology to repair the sewer line;
that the San Bernardino Valley Municipal Water District is working on a water
conservation program
Ms Hendricksen informed the Board regarding the 66er's event
The District Engineer stated that he has been collecting information from other agencies
regarding water quality reports
CONSULTANTS REPORTS
Jo McAndrews stated that the City of Highland 4th of July Parade was a success
COMMITTEE REPORTS
There were no Committee reports at this time
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Goodin apologized for not being able to participate in the 4th of July Parade
President Sturgeon stated that the City of Highland 4` of July Parade was a success; that
the San Bernardino Valley Municipal Water District Advisory Board is meeting on July
19.2007
HIGHLAND SENIOR CENTER'S ANNUAL VOLUNTEER & SPONSOR
RECOGNITION BREAKFAST, MATICH CONFERENCE CENTER, ST.
BERNADINE MEDICAL CENTER, SAN BERNARDINO, JULY 23, 2007
Information only.
SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE FINANCE
SEMINAR, MONTEREY, SEPTEMBER 6-7,2007
Information only.
THE BOARD TOOK A FIVE - MINUTE BREAK AT 10:12 AM
THE BOARD ENTERED INTO CLOSED SESSION AT 10:23 AM
CLOSED SESSION
The Board entered in Closed Session at 2:23 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
agenda.
ADJOURN TO REGULAR SESSION
President Sturgeon declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 10:29 a.m. The items listed on the agenda were
discussed in closed session with no reportable action being taken.
Director Goodin requested that an item be added to the agenda
DISCUSSION REGARDING THE WATER RESOURCES INSTITUTE
LIFETIME ACHIEVEMENT AWARD
M /S /C (LeVesque- Wilson) that the item be added regarding the WRI Lifetime
Achievement Award
The Board discussed various nominees for the WRI Lifetime Achievement Award.
No action taken.
ADJOURN
The meeting was adjourned at 10:36 a.m. until the next regularly scheduled Board
Meeting on July 24, 2007.
Kip E. Sturgeon, President
Robert E. Martin, Secretary