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Home My WebLink AboutMinutes - EVWD Board of Directors - 07/24/2007Approved August 14,2007 EAST VALLEY WATER DISTRICT July 24, 2007 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 2:00 p.m. Brian Tompkins led the flag salute. PRESENT: Directors Goodin, Sturgeon, Wilson, Le Vesque, and Negrete ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Eliseo Ochoa, Associate Engineer; Becky Kasten, Accounting Supervisor; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Jo McAndrews (McAndrews & Boyd), Jim Cimino (Cimino Realty), Sana Nedic (CDM); Naima Ford, (Inland Empire News) APPROVAL OF AGENDA M/S /C ( Negrete- Wilson) that the July 24, 2007 agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF JULY 10, 2007 BOARD MEETING MINUTES M/S /C (Wilson - Negrete) that the July 10, 2007 Board Meeting Minutes be approved as submitted. Minutes: 07/24/07 APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR JULY 17, 2007 M/S /C (Wilson - Negrete) that the Special Board Meeting Minutes for July 17, 2007 be approved as submitted. RESOLUTION 2007.14 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS FOR TRACT 17263 (LOTS 1 -25) IN THE CITY OF HIGHLAND, was presented to the Board for approval. M/S /C (Wilson - Negrete) that Resolution 2007.14 be approved. RESOLUTION 2007.15 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM FOR TRACT 17263 (LOTS 1 -25) IN THE CITY OF HIGHLAND, was presented to the Board for approval. M/S /C (Wilson - Negrete) that Resolution 2007.15 be approved. DISBURSEMENTS M/S /C (Wilson - Negrete) that General Fund Disbursements #211267 through 211400 distributed during the period of July 11, 2007 through July 18, 2007 in the amount of $657,884.11 and Payroll Fund Disbursements for the period ended June 30, 2007, and July 6, 2007 in the amount of $142,090.94 and $5,755.61 totaling $805,730.66 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING REVISED 2007/2008 BUDGET The General Manager reviewed the revised budget with the Board including the proposed water and sewer rate increases. The General Manager stated that two significant changes are included in the revised budget. These include an additional $700,000 for the District's perchlorate remediation project and to reduce by $500,000 the amount taken from reserves to balance the budget. The General Manager stated that the proposed rate increase for water is 11 %, sewer 9 %, and meter charges 12 %. In addition to these changes he reduced the amount planned for the purchase of new meters by $225,000 and increased funding for the Bunker Hill Regional Supply Plan by $125,000. The General Manager also reviewed costs associated with Employee Programs with the Board. Director Goodin stated that he will be voting no on this item and thinks the District should stay with a 5% Budget. Director Goodin suggested that the District review multi year budgets and tiered rate structures in the future. 2 Minutes: 07/24/07 Director Le Vesque is not in favor of pulling from reserves, and suggests small rate increases rather than large ones. Director Le Vesque recommends that the District consider State Representation (Lobbyist) especially with the number of anticipated Capital Projects that the District is going to encounter in the near future. M/S /C (Wilson - Negrete) that the revised 2007/2008 be approved as submitted. Directors Wilson, Le Vesque, Sturgeon and Negrete voted YES. Directors Goodin voted NO. HEADQUARTERS PROJECT REVIEW AND UPDATE No reports at this time. DISCUSSION AND POSSIBLE ACTION REGARDING PLANT 150 CONCEPTUAL DESIGN STUDY PRESENTED BY CDM ENGINEERING Mr. Nedic presented a detailed design study to the Board which included the Projects Objectives (assess water quality source, identify contaminants of concern, establish treatment trigger concentrations and treated water quality goals, identify, evaluate and recommend treatment technologies, establish basic design criteria, develop and evaluate facility site plan alternatives, estimate project construction costs, and asses how much time is needed for project implementation). M/S /C ( Negrete- Wilson) that the Plant 150 Conceptual Design Study Final Report be approved as submitted. RESOLUTION 2007.16 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELINQUENT NON -PAID CHARGES TO THE ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND UNPAID M/S /C (Le Vesque - Wilson) that Resolution 2007.16 be approved. RESOLUTION 2007.17 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT SUPPORTING THE GOVERNOR'S STRATEGIC GROWTH PLAN The General Manager reviewed the Governor's Strategic Growth Plan with the Board; that this Resolution will provide local support for the Governor's Strategic Growth Plan and will be conveyed to elected officials and legislators. 3 Minutes: 07/24/07 DISCUSSION AND POSSIBLE ACTION REGARDING AUTHORIZATION TO WRITE -OFF UN- COLLECTABLE DELINQUENT ACCOUNTS WHICH HAVE BALANCES OF LESS THAN $16.00, was presented to the Board for approval. M/S /C (Le Vesque- Goodin) that the Board authorize staff to write -off un- collectable delinquent accounts that have balances of less than $16.00. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operation to date; that Plant 107 is having hydraulic problems in addition to high levels of Nitrate; and that the well is currently shut down. The General Manager also stated that the recent 66er event was a success. Mr. Tompkins stated that the District is using a new image processing payment system. Information only. CONSULTANT REPORTS Ms Mc Andrews offered her appreciation to Director Sturgeon for hosting the 66er event. COMMITTEE REPORTS No reports at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS Director's Negrete, Goodin and Le Vesque offered their appreciation to Director Sturgeon for hosting the 66er event. Director Le Vesque voiced his concern for employees who RSVP'd for the event and did not attend. LETTER TO THE DISTRICT FROM THE NEIGHBORHOOD WATCH 12 SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER HOURS ", 6707 LITTLE LEAGUE DRIVE, SAN BERNARDINO, JULY 26, 2007 WATER EDUCATION FOUNDATION "NORTHERN CALIFORNIA TOUR ", SACRAMENTO, SEPTEMBER 12-14,2007 THE BOARD TOOK A FIVE - MINUTE BREAK AT 9:43 A.M. THE; BOARD RETURNED TO REGULAR SESSION AT 9:50 A.M. CLOSED SESSION Minutes: 07/24/07 The Board entered in Closed Session at 9:50 a.m as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 10:27 a.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 10:27 a.m. until the next regularly scheduled Board Meeting on August 14, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary 5 Minutes: 07/24/07