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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/13/1970 REGUI~.R MEETZNG OCTOBER 13~ 1970 CALL TO ORDER The -meeting was called to Order at 7:30 P. M., and bid presentation time was declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to'the Flag of the United States of America ROLL CALL Directors Present: Dlsch, Forrest,' Littleton, Stallwood and Wall Directors'Absent: None Others Present: General Manager-Secretary Rickert; Asst. Mgr-Engineer Garcia? P~oz~ling. Secretary Kinzer; Attorney Robert Farreil; Consulting Engineer Rowe; General Contractors El-Co and Tri-Clty Highland Sewer Company; Mrs. John Teague; H. B. Wessel and L. E. Maloy of the City of San Bernardino Water Dept; Margaret Chandler; Harold Willis of the San Bernardino Municipal Water District; R. R. Campayna, Attorney of City of SB Board of Water Commissioners; Jerrie and Bob Castro. and Randy and Bill Franken of the Del Rosa Jr. Womens Club; Robert Gilbreath; and Bob Smith representing the Press for the Sun-Telegram MINUTES ~here being Uo additiona or corrections to the Minutes of the Regular Meeting of September 28, MOTION 1970, motion was made by Director Disch, duly seconded by Director Forrest and carried Unanimously BID OPENING - - to approve the M/nutes as submitted. ~ATERMAFNR al~D 'The General Manager opened and read the bids for ~ tpPURTENANCEs the water mains, and appurtenances within Tract ~ITHIN TRACT 8001 8001 project. District Job ~:o. W-771. All ~UOB W~771 bid proposals were accompanied by the required ten percent bid bond° Bids were as follows: 1~ Pacific Coast Pipeline Cont. $8,884.17 2o Coughlin Company 8,681.60 3. Ace Pipeline Construction 11,835.00 4. Royal Pipeline Consto Co. 9,576.70 5. O. B. Bud Eorthington 18,707.50 60 Hawker Consto Company 9,496.50 7. El-Co ._ 9,472.50 8~ Tri-City ffighland Sewer Co. 9~027.00 Engineer's Estimate $12~200 MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, the bid proposals were turned over to the Engineers for checking and recomm~ndationo ENGINEER'S: RE~OF~4END- After thoroughly checking each proposal, Engineer ATION ON WATER MAINS Garcla reported that the above bids were found to WITHIN TR 8001 - be in order and correct, with the discrepanc~ "~B. W-771 of Hawker Construction being $9,496~50 instead of $9,706~50 and a slight error in the El-Co Contractors proposal. Mro Garcia recommended 1 io/1~/7o October 13, 1970 acceptance of the low bid of the Coughlin Company in'the amount of $8,681.60, subject to approval of Legal Counselo MOTION Motion was made by Director Stallwood, duly seconded by Director Littleton and carried unanimously, to award Contract on the water mains and appurtenances within Tract 8001, to the Coughlin Company, based on their low bid of $8,681.60, subject to approval of Legal Counsel, and the holding of the next two low bids until the Contract is signed. SE MUNICIPAL WATER President Wall Called upon Margaret Chandler to DISTRICT - DEL'ROSA present the case of the request for the District JR WOMENS CLUB, RE= to give free water to landscape the new crosstown FREE WATER TO L~ND- freeway from Waterman Avenue to Golden Avenue. SCAPE CROSSTOWN She stated it was the policy of the City of San FREEWAY '- WATERMAN Bemnardino Water Department to furnish water in AVE. TO GOLDEN AVE. ~he City and asked the Board to state why the East San Bernardino County Water District could not do likewise in the County. President Wall stated that it was the State's obligation to solve the problem they created° He noted that the District had never received correspondence to furnish water to the crosstown freeway by the State and hsd nc request from the City of San Bernardino to · furnish water at a negotiated price. The Del Ross Jro Womens Club representatives.each asked the basis for which the District could not furnish free water. District Legal Counsel stated that the District could, and has verbally indicated, -they would furnish water at a negotiated price by Agreement but had an obligation to its constit- uents and that the Board was in no position to give water away and place a burden upon const%tuents the District as it could not be.legally 3ustifiec~ ] He further noted that the District has ? revenue~ bond, the basis on which projects are fmnanced an~~' it was of no advantage or benefit to give water free to any entity, which could be a never ending problem. Mr. Farrell stated he based his opinion upon the Constitution of the State of California. DIRECTOR DISCH At this time Director Disch left the meeting. LEFT THE M~ETING MOTION LOST Director Littleton motioned to reaffirm the District's position that they had taken in the past and take no further action in giving water until we were contacted by officials of the State and that the District would be willing to . negotiate with them for a supply of water by Agreement. Motion lost for lack of second. It was the general f~e!ing of the Board that General Manager Rickert contact the State Division of Highways ~ngineer, Mr. R~ ~. Deffenbach, to see if the date of October 22, 1970, was a significant deadline for the Water District to arrange for the furnishing of water to that porte-] of the Crosstown Freeway easterly of Golden Aven%~ MRS. JO~ TEAGUE President Wall noted that Mrs. John .Teague was 755I CUNNINGHAM ST. in attendance and asked if she would like to RE: SEWER BILL OF present her problem° Mrs° Teague stated they had PREVIOUS OWNER purchased the house at 7551 Cunningham Street and it had already cleared escrow with no mention that the previous owner~ Joan Butler, had left an outstanding sewer bill of $10.50, which she did not want to pay. The General Manager stated 2 10/!3/70 :l_Tl9 that Auditor ~endricks had sent a registered letter to Mrs. Butler, with regard to the outstanding sewer balance on the property. He indicated that if payment were received, the property would be credited. The Board stated the District would not disconnect the sewer at this t~me, but wo~ld be in con,act with Mrs. Teague at a later date wi~h regard to the matter. DIRECTOR DISCH At this t~met Director Disch returned to RETURNED TO the meeting° MEETING MOTION Upon motion by Director Forrest, duly se.conded by Director Littleton and carried by the majority, a report of all 60' 90 and 120-day delinquent sewer accounts are to be made and referred to the Sewer Committee for study and reco~m~endation at the October 26w 1970, Board Meeting. REQUEST EXTENSION OF The ~eneral Manager requested an extension of time TIME TO CALL ~OR AND to obtain easements on the project of water trans- OPEN BIDS ON THE mission extension on La Praix, Strafford to At- EXTENSION OF WATER lantic, and to call for and open bids for Board T~ANSMISSION MAINS, Meeting Of November 9, ~970o L~ PRAIX, STRAFFORD TO ATLANTIC - TO NOVEMBER 9, 1970 MOTION Upon m~tion by Director Forrest, duly seconded by Director Disch and carried unanimously, Staff was authorized the extension of time to call for and open bids at the District Office November 9 at 7:30 P. M. for the project of an extension o~ water transmission mains on La Praix, Strafford to Atlantic. CORRESPONDENCE - NOTICE OF TOUR OF The General Manager presented the notice from BUENA VISTA PUMPING Kern County Water Agency of Bakersfield, PLANT FROM KERN notifying the Dis~trict ~f their schaduled tour COUNTY WATER AGENCY - Of Buena Vista P~u~ping Plant on October 16, 1970. OCTOBER 16 A copy of the notice had been mailed to each Diractor with the agenda. This was for infoZmation only. with no. action taken. LAFC RES. 545 LAFC Resolution No. 545 was presented stating APPROVING ANNEXING the detachment of territory south of 40th, and TO CITY OF SOUTH OF west of Mountain View from County Service Areas 40TH, WEST OF MTN -No. 38 ~nd 70. The General Manager stated that VIEW, DETACHING PROM this eliminates taxation from the County and goes CSA 38 AND 70 on the City tax bill, since it was annexed to the City of San Bernardino. This was for infor- mation only w~th n~ action necessary or taken. SB VALLEY COLLEGE The General Manager presented the announcement ONE-DAY SEMINAR from San Bernardino Valley College of the one- FOR SECRETARIES day seminar for secretaries on October 24. Each Director had been mailed a copy of the letter and agenda of the seminar. The General Manager rec~nmended approval for District secretaries. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried Unanimousiy~ authorization was given for any District secreta~zy that would care ~o attend the one-day session October 24 at the San Bernardino Valley College w~th expenses paid by District. COUNTY OF SB ADMIN- The General Manager read a letter dated October 9 ISTRATI%~ OFFICE LTR that he had received from Robert A. Covington, RE: DIST LTR ON CSA NO. County Administrative Officer, regarding a !e~ter 75 (PARR AND RECREATION the District had sent to it~ customers reiaeing HEARING) to the LAFC hearing on October 13 on Coup%ay S~rvice Area No. 75~ Park ~nd Recreation. 3 10/13/70 October 13, 1970 Mr.. Rickert stated he had received a telephone call from Supervisor Beckord commending the Board for taking the opportunity to inform the people of this District, of the hearing. Legal Counsel stated he had read the DiBtrict letter to an attorney in John Surf's Office, 8taring to him that the notice was inform{.ng the public of the hearing. Attorney Surf had called for a client. MOTION Upon motion by Director Stallwood, duly seconded by Direc~r Disch and carried unanimously, the Secreta~ was directed to write a letter to Mr. Covington~ stating It was not the intention of the District to disrupt their office procedure from the many telephone calls they had received. HELEN K. EVERETT The General Manager read a letter received from PROPERTY OWNER OF Mrs. Helen K. Everett of China Lake asking him 25475 PALOMA ROAD to represent her at the Hearing on County Service RE: CSA NO. 75 Area NCo 75, Park and Recreation, as she was a. property owner in thia District at 25475 Paloma Road. This was for information only with no action necessarY or taken. , RECOMMENDED SALARY The Staff and Personnel Committee recommended INCREASES the approval of the following step r&ises and salary range adjustments: JEAN HEF~ Jean Hems .- Stenographer 26A - $471/Mo to 26B $494/Mo. Effective 8/24/70 M~RJORY DORR Marjory Dorr- Stenographer 2~E - $601/Mo to 27F $633/Mo Effective 11/1/70 PBYLLIS HAWKENSEN Phyllis Hawkensen Needham - Account clerk III NEEDHAM 25F - $572/Mo to 26F $601/Mo Effective 11/1/70 BETH PERKINS Beth Perkins-- Chief Clerk 28F - $663/Mo to 29F $697/Mo Effective 11/1/70 MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimo~sly, the above lifted salary increases were approved on effective dates as show~. UNFINISHED BUSINESS - RES. 1386 - CERTIFICATE Resolution No. 1386 ~as presented requesting OF COMPLETION & NOTICE .acceptance of Certificate of Completion and OF COMPLETION - RAMFAC authorizing President and Secretary to file INC, SEWAGE COLLECTION Notice of Completion on sewage collection lines LINE IN PAI2~ & ATLANTIC in Palm and Atlantic Avenues by R~mfac Inc., JOB S-717 completed on September ~0, 1970 - Job S-717. The General Manager recommendedthe acceptance of the job° MOTION Upon motion by Director Stallwood,~ duly seconded by Director Littleton and carried unanimously, Resolution No. !386 was adopted. USE OF RAMFAC INC. The 'General Manager pre~ented for discussion.,_ P~TAtNER - JOBS-717- ' the q~estion.of the--userof t~ remainder of SE~R COLLECTION LINE Ramfao Inc., retainer for District a~inistrativei t PALM &ATLANTIC costs ~d professional services requlred to compl~ the Jo~ S-717~ sewer collection line installation-- in Palm and Atlantic Avenues. Legal Counsel was called upon and he read excerpts of the District specifications regarding this project. He stated the District could legally indicate they used $50.00 a day, and get liquidation d~mages. It was the general feeling of the Eoard to have the District Auditor prepare actual costs of job~ together ~;±th ~he extra costs involved to co~plete the project~ in writing and bring back to the Board Meeting of October 26, for further discussion~ 4 10/13/70 1721 October 13, 1970 PROJECT "COMMUNITY Auditor Hendricks had prepared a report on the LAB" OF SAN GORGONIO Co~unity Lab Project of the San Gorgonio High HIGH SCHOOL DISCUSSION School Students and the General Manager read it to the Board Members. Mrs~ Poindexter of the school explained the project involved ninety seniors who selected their own interested area to-work four hours a day for four days without pay. It was the general feeling of the Board for Auditor Hendrfcks to review District lnaurance Coverage and District's responsibility if the students were to choose this area to work, and report findings back to the Board on October 26, CONSULTING ENGINEER In reviewing Consulting Engineer Joseph A. Rowe's JOSEPH A. ROWE RE- retainer charge through CM Engineering Associates, TAINERCHARGE the Finance Co~m~ittee reporte~ the $100.00 retainer THROUGH CM ENGR. charge will include Mr. Rowe's attendance at the ASSOCIATES two Regular Board Meetings per month. An hourly charge will be made to the District for consultin~ time. Mr. Rowe's librar~will be available for District use. MOTION Upon motion by Director Disch, duly seconded by Director Llttleton andcarried unanimously, to accept the retainer rate of Joseph A. Rowe, Consulting Engineer, as presented by CM En~ineerin~ Associates, at $100 per month to include his attendance at two Regular Board Meetings per month, effective October 1, 1970. ANNOUNCEMENTS - PERRIS DAM GROUND- The General Manager had mailed each Director BREAKING CEREMONIES a copy of the Notice of the Petrie Dam Ground- OCTOBER 23 breaking Ceremonies of the 444 mile-long Calif- ornia State Adueduct to be held October 23, 1970 at 10t30 A. H. at th~ reservoir site with a lunch scheduled for I P. M. at the March Air' Force Base Officer's Club. Upon motio~ by Director Disch, duly seconded by Director Stallwood and carried unanimously, any Board or staff members that can attend the Groundbreaking Ceremonies is authorized at District expense~ A~A CERTIFICATE The General Manager stated he had received a AWARD FOR DONCAN Certificate of Grade III Water Works Operator PARKES - ENGINEERING fro~ the American Water Works Association for AIDE District Engineering Aide, Duncan Parkas. He stated that the Certificate is being framed for presentation to Mr. Parkas. The Board felt Dunca~ was to be commended and would join the ceremony if time pe.~mitted. DISTRICT ACCIDENTS The General Manager stated that the District NOTED mechanic, Lea Lacy, had broken both wrists, but was stilk on duty. He noted that Engineering Aide, Ray Anderson, was out all week with back problems. He said it was not known if Earl Lyons would be retiring due to his recent accident and failing health, until his doctor makes a complete physical, and report. REVISING ORDINANCE Director Forrest suggested that the District OR 'RESOLUTION Staff and Personnel Committee review Ordinance GOVERNING DISTRICT No~ 280 to conform with the Federal, State and HOLIDAYS County policy regarding holidays becoming three- days consecitively. 5 10/13/70 1722 October 13, 1970 MOTION Motion was made by D~rector Porrest, duly seconded by Director Disch and carried unanimously, to amend that sect/on of the District Ordinance No. 280 relating to holidays, to conform to regulations of Federal, State or County. ADJOURNMENT There being no further business to ~e before the Board, adjournment motion was declared by Director Stallwood, duly seconded by Director Disch, and carried at 10:21 p.M.. O. A, Wal/,~p sident 6 10/13/70 EAST SAN BERNARDINO COUNTY WATER DISTRICT SEPTEMBER 29, 1970 NOTICE CHANGE OF REGULAR BOARD MEETING OCTOBER 12~ 1970 TO OCTOBER 13, 1970 DUE TO THE FACT THE NEXT REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT FALLS ON THE HOLIDAY OF OCTOBER 12, 1970, [COLUMBUS DAY], THE REGULAR MEETING WILL BE HELD ON THE NEXT WORKING DAY OCTOBER 13, 1970, ALL IN ACCORDANCE WITH THE GOVERNMENT CODE, SECTION 54954. OfiginaISi~ed ~ HAROLDG. RICK£RT Harold G. Rickert, Secretary Board of Directors East San Bernardino County Water District Posted 9/29/70