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Home My WebLink AboutMinutes - EVWD Board of Directors - 08/14/2007Ap proved August 28, 2007 EAST VALLEY WATER DISTRICT August 14, 2007 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 8:33 a.m. Steve Kennedy led the flag salute. PRESENT: Directors Goodin, Le Vesque, Negrete, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Gary Sturdivan, Safety and Regulatory Affairs Coordinator; Eileen Bateman, Executive Assistant; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo Mc Andrews (McAndrews & Boyd), Charles Roberts (Highland Community News), Susan Lien Longville (Water Resource Institute), Jim Cimino (Cimino Realty), Robert Redondo (CSUSB) APPROVAL OF AGENDA The General Manager requested that item #4 be removed from the agenda and be brought to the Board at a later date. Director Le Vesque requested that item #6 be removed from the agenda. M/SIC (Goodin - Wilson) that the August 14, 2007 agenda be approved as amended. ]PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 8:35 a.m. There being no verbal or written comments the public participation section was closed. Minutes: 08/14/07 APPROVAL OF BOARD MEETING MINUTES FOR JULY 24, 2007 M/S /C (Goodin - Wilson) that the July 24, 2007 Board Meeting Minutes be approved as submitted. DISBURSEMENTS M/S /C (Goodin - Wilson) that General Fund Disbursements #211401 through #211587 distributed during the period of July 25, 2007 through August 8, 2007 in the amount of $1,834,384.68 and Payroll Fund Disbursements for the period ended July 20, 2007 in the amount of $134,407.43 totaling $1,968,792.11 be approved. DIRECTORS FEES AND EXPENSES FOR JULY 2007 were presented to the Board for approval. M/S /C (Wilson- Goodin) that the Directors Fees and Expenses for July 2007 be approved. PRESENTATION TO THE BOARD FROM SUSAN LIEN LONGVILLE (WATER RESOURCE INSTITUTE) REGARDING THE WATER RESOURCE INSTITUTES' "RESEARCH AND PUBLIC POLICY ACTIVITIES" Ms. Longville offered her appreciation on behalf of the Water Resource Institute for the District's continued support throughout the years. Ms Longville provided a brief presentation regarding the Water Resource Institutes' mission and future projects and included information regarding a November 9`" Global Warming Symposium and Drought Conference. Ms. Longville also requested that the Board consider increasing the Districts financial support to the Institute. DISCUSSION AND POSSIBLE ACTION REGARDING THE BUNKER HILL BASIN REGIONAL WATER SUPPLY PLAN The General Manager reviewed a letter to the District from the City of San Bernardino Municipal Water Department relating to the Bunker Hill Basin Regional Water Supply Project; that he recommends the District participate in Phase II of the project and approve the recommendations and commitments submitted. Director Goodin would like to know what agencies will not be participating in the Phase II portion of the project. M /S /C (Wilson - Negrete) that the District participate in the Phase 11 portion of the project and approve the recommendations and commitments submitted. 2 Minutes: 08/14/07 DISCUSSION AND POSSIBLE ACTION REGARDING THE PURCHASE OF A SEWER VIDEO INSPECTION VEHICLE The General Manager reviewed the proposal to purchase a sewer video inspection vehicle with the Board; the General Manager stated that the State Water Resources Control Board has adopted an order which requires all sewer collection agencies to develop and implement a system - specific Sewer System Management Plan, including a requirement to video all sewer mains; the proposed purchase of the sewer video inspection vehicle will provide the necessary equipment to meet these requirements. President Sturgeon suggested that the District verify that both portions of the vehicle are equipped with air conditioning. Director Goodin suggested that the District's IT Department review the proposed computer hardware and software requirements for the vehicle. M/S /C (Le Vesque - Negrete) that the Board approve the proposal to purchase a sewer video inspection vehicle. DISCUSSION AND POSSIBLE ACTION REGARDING RIGHT -OF -WAY ACQUISITION FROM THE CITY OF HIGHLAND REGARDING APN# 278 -252- 22 LOCATED ON 9 TH STREET WEST OF STERLING AVENUE, IN THE CITY OF HIGHLAND The General Manager reviewed the request from the City of Highland for a right -of -way easement; that the City is planning to make improvements on 9th Street, which will include widening, curb, gutter and sidewalk improvements to the subject property. M/S /C ( Negrete- Goodin) that the District approve the City of Highlands request for a right -of -way easement for APN # 278 - 252 -22 located on 9 1h Street west of Sterling Avenue, in the City of Highland. DISCUSSION AND POSSIBLE ACTION REGARDING THE SPECIAL DISTRICT RISK MANAGEMENT 2007 BOARD OF DIRECTORS ELECTION M/S /C (Goodin - Wilson) that the District vote for three candidates, Antonio "Tony" Sedano, Robert F. Topolovac and William R. Miller for the Special District Management Risk Authority Board of Directors and approve Resolution 2007.18. DISCUSSION AND POSSIBLE ACTION REGARDING MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN EAST VALLEY WATER DISTRICT AND THE SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION (SBPEA) 3 Minutes: 08/14/07 M/S /C (Wilson -Le Vesque) that the Memorandum of Understanding (MOU) between East Valley Water District and the San Bernardino Public Employees Association (SBPEA) be approved as submitted. INVESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2007 M/S /C (Negrete- Wilson) that the Investment Report for the Quarter ended June 30, 2007 be accepted. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that Well 107 is out of commission at the present time; that the District is working on a redesign plan to have the well up and running by the end of the year. The General Manager stated that he would be going to Sacramento next week to interview Lobbying Firms. Mr. Sturdivan provided information regarding Grant funding, Homeland Security and Critical Infrastructure funding efforts to the Board. Mr. Buchwald stated that the field crew is re- lining a sewer line on Sterling Avenue, near Baseline Road and if anyone is interested in visiting the work site to please contact him. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS No reports at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Le Vesque stated that there is a solar power conference in Long Beach in September. Director Wilson stated that he had attended the San Bernardino Water Conference and was not impressed with the conference. Director Goodin offered his appreciation to Ms. Longville for attending the Board meeting and providing the District with a presentation regarding the Water Resource Institute; that he had attended a Legislative breakfast featuring Assemblyman Bill Emmerson on July 27 and that Mr. Emmerson indicated that Federal funds will be available for cleanup purposes; that there were no challengers for the next election and that the District should consider decreasing the proposed rate increase based on the amount of funds that will not be used towards election costs. 4 Minutes: 08/14/07 President Sturgeon thanked Mr. Redondo for attending the Board meeting. President Sturgeon also stated that he had volunteered for a nationwide serve your community cleanup event on July 28` and that East Valley Water District was gracious enough to donate water to the event. LETTER TO THE DISTRICT FROM ACWA REGARDING THE "CALIFORNIA WATER SERIES TOWN HALL EVENT ", SEPTEMBER 20, 2007 LETTER OF APPRECIATION TO THE DISTRICT FROM PENNY LILBURN (HIGHLAND SENIOR CENTER) REGARDING THE DISTRICT'S BOTTLED WATER DONATION SAN BERNARDINO AREA CHAMBER OF COMMERCE "LEGISLATIVE BREAKFAST" FEATURING SENATOR BOB DUTTON, SHANDIN HILLS GOLF CLUB, AUGUST 24, 2007 SOLAR POWER CONFERENCE AND EXPO, LONG BEACH, SEPTEMBER 24- 27 2007 HIGHLAND AREA CHAMBER OF COMMERCE BENEFIT GOLF TOURNAMENT, SAN BERNARDINO GOLF CLUB, OCTOBER 18, 2007 AMERICAN WATER WORKS ASSOCIATION (CALIFORNIA- NEVADA SECTION) ANNUAL FALL CONFERENCE, SACRAMENTO, CA, OCTOBER 22- 7,6, 2007 THE BOARD TOOK A FIVE - MINUTE BREAK AT 9:49 A.M. THE BOARD RETURNED TO REGULAR SESSION AT 9:55 A.M. CLOSED SESSION The Board entered into Closed Session at 9:55 a.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 10:25 a.m. The item(s) listed on the agenda was discussed in closed session with no reportable action being taken. 5 Minutes: 08/14/07 ADJOURN The meeting was adjourned at 10:25 a.m. until the next regularly scheduled Board Meeting on August 28, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary Minutes: 08/14/07