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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/09/2007Approved October 23 2007 EAST VALLEY WATER DISTRICT OCTOBER 9, 2007 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 8:30 a.m. Ron Buchwald led the flag salute. PRESENT: Directors Goodin, Le Vesque, Negrete, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ronald Buchwald, District Engineer; Gary Sturdivan, Regulatory Affairs Coordinator; Jim Browning, Information Systems Specialist; William Fites, Information Systems Technician; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd) APPROVAL OF AGENDA M /S /C (Le Vesque- Goodin) that the October 9, 2007 agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 8:31 a.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SEPTEMBER 25, 2007 BOARD MEETING MINUTES M/S /C (Wilson - Negrete) that the September 25, 2007 Board Meeting Minutes be approved as submitted. REESOLUTION 2007.25 — A RESOLUTION OF THE BOARD OF DIRECTORS OF TIDE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS FOR TRACT 10085 LOTS 1 & 18 M/S /C (Wilson - Negrete) that Resolution 2007.25 be approved. Minutes: 10/9/07 DIS13URSEMENTS M/S /C (Wilson - Negrete) that General Fund Disbursements #212073 through 212237 distributed during the period of September 14, 2007 through October 3, 2007 in the amount of $1,194,725.38 and Payroll Fund Disbursements for the period ended September 14, 2007 in the amount of $154,448.04 totaling $1,349,173.42 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE Director Le Vesque stated that there are no updates at this time. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL SUBMITTED BY CDM FOR ENGINEERING SERVICES FOR PLANT 150 WATER QUALITY ANALYSIS, PILOT TESTING, PRELIMINARY DESIGN AND EQUIPMENT PROCUREMENT DOCUMENTS The General Manager reviewed the project and provided a detailed power -point presentation to the Board; that a Perchlorate Rule has been adopted and takes effect on October 18, at 6ppb; that the District has been monitoring Perchlorate levels for the last 6 -7 years; that the cost of the proposal will be spread over the next two fiscal years. Director Goodin stated that he needs more time to properly evaluate the proposal but will support it at this time. M/S /C (Wilson -Le Vesque) that the proposal submitted by CDM for Engineering Services for Plant 150 Water Quality Analysis, Pilot Testing, Preliminary Design and Equipment Procurement Document be approved. DISCUSSION AND POSSIBLE ACTION REGARDING MATERIAL PROCUREMENT PACKAGE FOR THE 6 TH STREET AND DATE STREET PIPELINES (PHASE II) The General Manager reviewed Phase II of the project with the Board; that this is a follow -up to the Phase I portion; that there are funds available from a previous bank issue that occurred two years ago; that the General Manager requests authorization to move forward with the pipeline materials bidding process for 6` and Date Street Pipelines. M/S /C (Goodin - Wilson) that the material procurement package for the 6` Street and Date Street Pipeline (Phase II) be approved and that the Board authorize the General Manager to move forward with the bidding process. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL SUBMITTED FROM CDM FOR ENGINEERING SERVICES FOR DEVELOPMENT OF PRELIMINARY DESIGN REPORT & MEMBRANE PROCUREMENT PACKAGE FOR PLANT 134 2 Minutes: 10/9/07 The General Manager reviewed the project and proposal with the Board; that there will be a change in the treatment process at Plant 134; that the new treatment technology will be a membrane process; that the Treatment Plant will increase from 4 million gallons per day to 8 million gallons per day; that the amount approved in the budget was $100,000 but the actual cost will be approximately $300,000. M/S /C ( Negrete- Wilson) that the proposal submitted by CDM for Engineering Services for Development of Preliminary Design Report & Membrane Procurement Package for Plant 134 be approved. RESOLUTION 2007.20 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF JAMES E. BROWNING'S TWENTY -FIVE YEARS OF SERVICE M/S /C (Le Vesque - Wilson) that Resolution 2007.20 be approved. President Sturgeon offered his appreciation to Mr. Browning for his twenty -five years of service to the District and presented him with Resolution 2007.20. DISCUSSION AND POSSIBLE ACTION REGARDING THE UPPER SANTA ANA INTEGRATED REGIONAL WATER MANAGEMENT PLAN Information only. DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 2007, were presented to the Board for approval. M/S /C (Wilson - Negrete) that the Director's Fees and Expenses for September 2007 be approved as submitted. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that Stater Bros. is having their grand opening ceremony on October 24` that pump testing had been completed at Well 107; that representatives from USGS were interested in observing the test; that they took additional sampling for Isotope testing; the General Manager requested direction from the Board on how they would like him to manage projects as they relate to the current Ad -Hoc and Standing Committee Structures. Mr. Buchwald stated that the North Fork Replacement project is underway. Information only. 3 Minutes: 10/9/07 CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS General Manager's Contract (Ad -Hoe) No report. Board Policy Update (Ad -Hoc) No report. Labor Negotiations (Ad -Hoc) No report. Headquarters Project (Ad -Hoc) No report. Outreach (Standing) No report. Budget (Standing) No report. ORAI, COMMENTS FROM BOARD OF DIRECTORS President Sturgeon suggested that each Director contribute $100 towards the District's annual awards banquet that is being held at the Arrowhead County Club on December I". President Sturgeon also stated that he had attended Metropolitan Water District's latest press conference and they are requesting farmers cut their water usage by 30 %; they are also looking at solar possibilities for the future. LETTER FROM KATHLEEN ROLLINGS - MCDONALD (LAFCO) TO RICHARD P. JACOBS, PRESIDENT OF BARSTOW HEIGHTS COMMUNITY SERVICES DISTRICT ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY SO & ASSOCIATES, APPLE VALLEY INN, APPLE VALLEY OCTOBER 15, 2007 CSDA's "STAYING IN COMPLIANCE" (RALPH M. BROWN ACT, CALIFORNIA PUBLIC RECORDS ACT, CONFLICTS OF INTEREST LAW) VARIOUS DATES WESTERN COALITION OF ARID STATES 2007 FALL CONFERENCE, RENAISSANCE SCOTTSDALE RESORT, SCOTTSDALE, AZ, OCTOBER 31 — NOVEMBER 2, 2007 ACWA's 2007 FALL CONFERENCE & EXHIBITION, INDIAN WELLS, NOVEMBER 27-30,2007 THE BOARD TOOK A FIVE - MINUTE BREAK AT 10:07 A.M. THE BOARD RETURNED TO REGULAR SESSION AT 10:17 A.M. 4 Minutes: 10/9/07 [00]0011710M1 low I The Board entered into Closed Session at 10:17 a.m. as provided for in the California Open Meeting Law, Government code Section 54945.9(a), to discuss the item(s) listed on the agenda. The Board requested that staff leave the boardroom in order to discuss item #25 at 10:38 a.m. Staff returned at 10:57 a.m. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 11:03 a.m. The item(s) listed on the agenda were discussed in Closed Session with no reportable action being taken. ADJOURN The meeting was adjourned at 11:04 a.m. until the next regularly scheduled Board Meeting on October 23, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary 5 Minutes: 10/9/07