HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/23/2007Appro November 13 2007
EAST VALLEY WATER DISTRICT October 23, 2007
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 8:35 a.m. by President Sturgeon. Steve Kennedy led the flag
salute.
PRESENT: Directors: Goodin, Le Vesque, Sturgeon, Wilson
ABSENT: Negrete
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Eileen Bateman, Executive
Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Jo McAndrews (McAndrews & Boyd), Kathy Burke (EVWD), Charles
Roberts (Highland Community News), Joseph Mays (Eastwood Farms),
Paul McCullough (Eastwood Farms) Mabelle Nazikoglu (Eastwood
Farms), Rened Chavez (Eastwood Farms), Bob Memory (RAMS), April
Calleson (Eastwood Farms), Jack Cramp, (Eastwood Farms), Fabio
Hernandez (Eastwood Farms), Walter Bonnett (Eastwood Farms), Hector
Moreno (Eastwood Farms)
APPROVAL OF AGENDA
M /S /C (Wilson - LeVesque) that the October 23, 2007 agenda be approved as submitted.
PUBLIC PARTICIPATION
President Sturgeon declared the public participation section of the meeting open at 8:36 a.m.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF BOARD MEETING MINUTES FOR OCTOBER 9, 2007
M/S /C (Wilson - LeVesque) that the October 9, 2007 Board Meeting Minutes be approved as
submitted.
DISBURSEMENTS
M/S /C (Wilson - LeVesque) that General Fund Disbursements 4212073 through #212237
which were distributed during the period of September 14, 2007 through October 3, 2007, in the
amount of $1,194,725.38 and Payroll Fund Disbursements for the period ended September 14,
2007 and included checks and direct deposits, in the amount of $154,448.04, totaling
$1,349,173.42 be approved.
HEADQUARTERS PROJECT REVIEW AND UPDATE
There were no updates for the Headquarters project at this time.
DISCUSSION AND POSSIBLE ACTION REGARDING EASTWOOD FARMS
MUTUAL WATER COMPANY
The General Manager gave an overview of Eastwood Farms service account; that options for
Eastwood Farms would be to get on the Grant list for funding; to consolidate the system, to
become an assessment District.
The Chief Financial Officer presented a brief summary of the Eastwood Farm service account;
that the account was delinquent; that he had been in contact with one of the board members of
Eastwood Farms.
Board member Mabelle of Eastwood Farms stated that she estimated the amount of Grant money
that should be requested is around $2.5 million; that something needs to be done to their system;
that there is no way to collect payment of delinquent bills from customers who refuse to pay their
bill.
Board Member Paul of Eastwood Farms stated that a flat rate has been developed because of the
absence of Meters; that a rate of $75.00 is in place.
M /S /C (Wilson -Le Vesque) that the Board authorize staff to move forward and conduct
an Assessment Engineering Study on the East Wood Farms Mutual Water Company.
DISCUSSION AND POSSIBLE ACTION REGARDING AUDIT REPORT FOR THE
FISCAL YEAR ENDING JUNE 30, 2007
A detailed presentation of the District's Audit Report for Fiscal Year ended June 30, 2007 was
given by Mr. Bob Memory of Rogers, Anderson, Malody & Scott.
M /S /C (Goodin - LeVesque) that the Audit Report for Fiscal Year ended June 30, 2007 be
accepted.
DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL SUBMITTED BY
CUM( TO PERFORM DESIGN SERVICES, PROVIDE BIDDING SERVICES AND
CONSTRUCTION SERVICES FOR THE NORTH FORK CANAL REPLACEMENT
PROJECT (ARNOTT PROPERTY)
The General Manager stated that this is the last portion of the North Fork Project; that the
District is obligated to complete a detailed design through the Amott portion of the North Fork
Replacement Project.
M /S /C (Wilson - LeVesque) to authorize staff to accept the proposal from CDM to provide
design, bidding and construction services for the North Fork Canal Replacement Project.
DISCUSSION AND POSSIBLE ACTION REGARDING UPDATE TO THE
INTEGRATED MANAGEMENT PROGRAM DEMONSTRATION PROJECT
AGREEMENT
M /S /C (LeVesque- Wilson) that the Amendment to the Integrated Management Program
Demonstration Project Agreement be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE RENEWAL OF THE
GENERAL MANAGER'S EMPLOYMENT CONTRACT
President Sturgeon requested that item #10 be deferred until after Closed Session.
DISCUSSION AND POSSIBLE ACTION REGARDING DISPOSAL OF SURPLUS
EQUIPMENT
The General Manager stated that the District's water truck needed to be replaced; that it would
not be cost effective for the District to refurbish the water truck to meet AQMD regulations.
President Sturgeon stated that the District look into AQMD funds availability for government
agencies to comply with the new regulations; that MET has auctions online.
M /S /C (Wilson - LeVesque) to approve of the disposal of surplus equipment.
DISCUSSION AND POSSIBLE ACTION REGARDING ACWA'S NWRA CALIFORNIA
CAUCUS BALLOTS
M /S /C (Wilson - LeVesque) that the District cast their ballot for the following candidates:
Lawrence Libeu, Rancho California Water District; Terrance "Terry" M. King, Chino Basin
Water Conservation District; Joseph L. Kuchler, Eastern MWD; Charles W. Muse, Helix Water
District; Adeline M. L. Yoong, Water Replenishment District of So. CA.
DISCUSSION AND POSSIBLE ACTION REGARDING CANCELING OR
RESCHEDULING THE DECEMBER 25, 2007 BOARD MEETING
M/S /C (LeVesque — Goodin) that the December 25, 2007 Board Meeting be canceled.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that Well 107 nitrate blending
station is at the beginning of construction; that the North Fork Project will begin next week due
to a delay with the current fires.
CONSULTANTS REPORTS
Jo McAndrews stated that bottled water was offered to San Bernardino County Search and
Rescue due to the current fires.
COMMITTEE REPORTS
Director Goodin stated that he and Director Wilson discussed the Board policy in length; that
meeting reimbursements should be reevaluated; that there should be a standardized resolution for
the Board Policy; that a deadline should be set for the Director's expense reports to be placed on
the agenda; that another meeting is scheduled for next week; a board workshop /special meeting
has been scheduled for November 14, 2007 at 8:30 am.
The General Manager presented information regarding the Standing Committee Meeting
Minutes; that the minutes should be made available to each Board Member in a draft form; that
the new procedures will be beneficial for the Board.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director LeVesque would prefer that board packets be distributed in an electronic format; that he
would like to review the disbursement checks prior to each board meeting.
President Sturgeon requested to have his board packet in an electronic format; that Ms
Hendricksen, Mr. Stafford and Mr. Buchwald received information commending the Districts'
employee, K. Taylor, for his help with fixing a flat tire for someone.
Director Goodin requested to have his board packet in both, electronic format as well as a hard
copy.
LETER TO ASSEMBLYMAN BILL EMMERSON FROM EAST VALLEY WATER
DISTRICT
Information only.
THE SAN BERNARDINO AREA CHAMBER OF COMMERCE SYMPOSIUM "HOW
TO SERVICE THE BUSINESS CLIMATE IN 2008 NATIONAL ORANGE SHOW —
DAMUS BUILDING, NOVEMBER 2, 2007
Information only.
SPECIAL DISTRICT AND LOCAL GOVERNMMENT INSTITUTE "GOVERNANCE
SEMINAR ", HILTON PALM SPRINGS RESORT, PALM SPRINGS, FEBRUARY 7 -8,
2008
Information only.
THE BOARD TOOK A FIVE - MINUTE BREAK AT 10:52 AM
THE BOARD ENTERED INTO CLOSED SESSION AT 10:57 AM
CLOSED SESSION
The Board entered in Closed Session at 10:57 a.m. as provided in the California Open Meeting
Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda.
THE DISTRICT ENGINEER AND THE CHIEF FINANCIAL OFFICER LEFT THE
]MEETING AT 11:01 AM.
ADJOURN TO REGULAR SESSION
President Sturgeon declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 11:09 a.m. The items listed on the agenda were discussed in
closed session with no reportable action being taken.
The Board returned to item #10:
DISCUSSION AND POSSIBLE ACTION REGARDING THE RENEWAL OF THE
GENERAL MANAGER'S EMPLOYMENT CONTRACT
M/S /C (Wilson— LeVesque) that the Board approve the General Manager's Employment
Contract with a yearly salary of $185,000 effective November 26, 2007 and to include in section
3.1 a multiplier of 12.
ADJOURN
The meeting was adjourned at 11:12 a.m. until the next regularly scheduled Board Meeting on
November 13, 2007.
Kip E. Sturgeon, President
Robert E. Martin, Secretary