HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/13/2007Appro November 27, 2007
EAST VALLEY WATER DISTRICT NOVEMBER 13, 2007
REGULAR BOARD MEETING
MINUTES
President Sturgeon called the meeting to order at 8:36 a.m. Mr. Kennedy led the flag salute.
PRESENT: Directors Goodin, Le Vesque, Negrete, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer;
Brian Tompkins, Chief Financial Officer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland
Community News)
APPROVAL OF AGENDA
M/S /C (Negrete -Le Vesque) that the November 13, 2007 agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Sturgeon declared the public participation section of the meeting open at 8:37 a.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF OCTOBER 23, 2007 BOARD MEETING MINUTES
M /S /C (Wilson -Le Vesque) that the October 23, 2007 Board Meeting Minutes be
approved as submitted.
RESOLUTION 2007.27 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM THE CITY OF HIGHLAND, FOR THE RIGHT TO
CONSTRUCT, USE, MAINTAIN, ALTER, ADD TO, REPAIR, REPLACE/REMOVE
PIPELINE APPURTENANCES, UNDER, THROUGH AND ACROSS THE REAL
Minutes: 11/13/07
PROPERTY LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA
M/S /C (Wilson -Le Vesque) that Resolution 2007.27 be approved.
RESOLUTION 2007.28 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM PCH LAS FLORES LLC, FOR THE RIGHT TO
CONSTRUCT, USE, MAINTAIN, ALTER, ADD TO, REPAIR, REPLACE/REMOVE
PIPELINE APPURTENANCES, UNDER, THROUGH AND ACROSS THE REAL
PROPERTY LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA
M/S /C (Wilson -Le Vesque) that Resolution 2007.28 be approved.
RESOLUTION 2007.29 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM TOLL LAND XXII LIMITED PARTNERSHIP, FOR
THE RIGHT TO CONSTRUCT, USE, MAINTAIN, ALTER, ADD TO, REPAIR,
REPLACE/REMOVE PIPELINE APPURTENANCES, UNDER, THROUGH AND
ACROSS THE REAL PROPERTY LOCATED IN THE CITY OF HIGHLAND,
COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
M/S /C (Wilson -Le Vesque) that Resolution 2007.29 be approved.
RESOLUTION 2007.30 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM CALVARY CHAPEL SAN BERNARDINO, FOR
THE RIGHT TO CONSTRUCT, USE, MAINTAIN, ALTER, ADD TO, REPAIR,
REPLACE/REMOVE PIPELINE APPURTENANCES, UNDER, THROUGH AND
ACROSS THE REAL PROPERTY LOCATED IN THE CITY OF HIGHLAND,
COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
M /S /C (Wilson -Le Vesque) that Resolution 2007.30 be approved.
RESOLUTION 2007.31 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM ARNOTT POULTRY & CITRUS RANCH LP, FOR
THE RIGHT TO CONSTRUCT, USE, MAINTAIN, ALTER, ADD TO, REPAIR,
REPLACE /REMOVE PIPELINE APPURTENANCES, UNDER, THROUGH AND
ACROSS THE REAL PROPERTY LOCATED IN THE CITY OF HIGHLAND,
COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
M /S /C (Wilson -Le Vesque) that Resolution 2007.31 be approved.
2 Minutes: 11/13/07
RESOLUTION 2007.32 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM ARNOTT POULTRY & CITRUS RANCH LP, FOR
THE RIGHT TO CONSTRUCT, USE, MAINTAIN, ALTER, ADD TO, REPAIR,
REPLACE/REMOVE PIPELINE APPURTENANCES, UNDER, THROUGH AND
ACROSS THE REAL PROPERTY LOCATED IN THE CITY OF HIGHLAND,
COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
M /S /C (Wilson -Le Vesque) that Resolution 2007.32 be approved.
RESOLUTION 2007.33 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER
DISTRIBUTION SYSTEM FOR TRACT 18199 (LOTS 1 -24), IN THE CITY OF
HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
M /S /C (Wilson- Le Vesque) that Resolution 2007.33 be approved.
RESOLUTION 2007.34 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF
SEWERS FOR TRACT 18199 (LOTS 1 -24), IN THE CITY OF HIGHLAND,
COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
M/S /C (Wilson- Le Vesque) that Resolution 2007.34 be approved.
RESOLUTION 2007.35 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM GARDNER CONSTRUCTION & DEVELOPMENT,
INC:., FOR THE RIGHT TO CONSTRUCT, USE, MAINTAIN, ALTER, ADD TO,
REPAIR, REPLACE/REMOVE PIPELINE APPURTENANCES, UNDER,
THROUGH AND ACROSS THE REAL PROPERTY LOCATED IN THE CITY OF
HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
M/S /C (Wilson -Le Vesque) that Resolution 2007.35 be approved.
RESOLUTION 2007.36 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM GARDNER CONSTRUCTION & DEVELOPMENT,
INC:., FOR THE RIGHT TO CONSTRUCT, USE, MAINTAIN, ALTER, ADD TO,
REPAIR, REPLACE/REMOVE PIPELINE APPURTENANCES, UNDER,
THROUGH AND ACROSS THE REAL PROPERTY LOCATED IN THE CITY OF
HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
M/S /C (Wilson -Le Vesque) that Resolution 2007.36 be approved.
3 Minutes: 11/13/07
RESOLUTION 2007.37 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM THE CITY OF HIGHLAND, FOR THE RIGHT TO
CONSTRUCT, USE, MAINTAIN, ALTER, ADD TO, REPAIR, REPLACE/REMOVE
PIIPELINE APPURTENANCES, UNDER, THROUGH AND ACROSS THE REAL
PROPERTY LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN
BERNARDINO, STATE OF CALIFORNIA
M /S /C (Wilson -Le Vesque) that Resolution 2007.37 be approved.
DISBURSEMENTS
M/S /C (Wilson- Goodin) that General Fund Disbursements #212392 through 221597
distributed during the period of October 24, 2007 through November 7, 2007 in the amount
of $1,111,900.14 and Payroll Fund Disbursements for the period ended October 12, 2007 and
October 26, 2007, in the amounts of $153,349.29 and $140,590.03 totaling $1,405,839.46 be
approved.
DISCUSSION AND POSSIBLE ACTION REGARDING AN UPDATE TO THE
SEVEN OAKS DAM WATER QUALITY STUDY
The General Manager reviewed the Seven Oaks Dam Water Quality Study with the Board;
that there will be a follow -up meeting at a later date; that a bill has passed (WRDA)
authorizing the continued research regarding the Seven Oaks Dam Water Quality.
Information only.
HEADQUARTERS PROJECT REVIEW AND UPDATE
No Reports at this time.
DIRECTORS' FEES AND EXPENSES FOR OCTOBER 2007, were presented to the
Board for approval.
M/S /C (Wilson - Negrete) that the Directors' Fees and Expenses for October 2007 be
approved.
DISCUSSION AND POSSIBLE ACTION REGARDING PROCEDURES FOR THE
UPCOMING ACWA OFFICER ELECTIONS
The General Manager reviewed the procedures for the upcoming ACWA officer elections;
that he and Director Wilson will be attending the November conference; that each agency is
entitled to one vote.
M/S /C (Le Vesque - Negrete) that the Board authorize Director Wilson on behalf of
East Valley Water District as the voting designee for the upcoming ACWA officer elections.
4 Minutes: 11/13/07
DISCUSSION AND POSSIBLE ACTION REGARDING LAFCO BUDGET
ALLOCATION
The General Manager reviewed a letter from Richard P. Jacob, President of the Barstow
Heights Community Services District with the Board; that they are frustrated with the
allocation formula LAFCO's uses to asses Special District's; they are looking for support to
pressure LAFCO to change their allocation formula. The General Manger stated that he does
not see a need to make any changes at this time, even though the District is not happy with
having to send their yearly payment to LAFCO; that he will send a letter to Mr. Jacob
expressing the Board's views.
M/S /C (Le Vesque - Wilson) that the Board will not support the request from the
Barstow Heights Community Services District to change LAFCO's formula on budget
allocations.
DISCUSSION AND POSSIBLE ACTION REGARDING KATHY TIEGS
NOMINATION TO THE ASSOCIATION OF THE SAN BERNARDINO COUNTY
SPECIAL DISTRICT BOARD OF DIRECTORS
Director Wilson will cast the District's vote to support Kathy Tiegs for the Association of the
San Bernardino County Special District Board of Directors. Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DEMOLITION AND
DISPOSAL OF STEEL TANK AT PLANT 40
The General Manager reviewed the memorandum regarding the demolition and disposal of
the steel tank at Plant 40; that he received an inquiry from the Cabazon Water District to
dismantle the tank and move it to their facility with no cost to the District.
M/S /C (Le Vesque - Wilson) to declare the steel tank at Plant 40 surplus and allow the
Cabazon Water District to dismantle the tank and move it to their facility with no cost to the
District.
REVIEW AND ACCEPT THE DISTRICT'S 2007 WINTER NEWSLETTER
The Board requested that this item be referred to the Public Outreach Committee for review.
No action taken.
REVIEW AND ACCEPT THE DISTRICT'S 2008 CALENDAR
Director Le Vesque requested that water conservation web sites be listed on the back of the
calendar; and would like his email address to be included on the calendar.
President Sturgeon would like to know if the calendar is printed on recycled paper.
5 Minutes: 11/13/07
Director Le Vesque stated that if the calendar is not printed on recycled paper he would like
to add a comment on the back that requests consumers to "Please Recycle ".
M/S /C (Le Vesque - Wilson) that the Board accept the District's 2008 calendar with
the noted changes.
INVESTMENT REPORT FOR THE QUARTER ENDED SEPTEMBER 30, 2007
Mr. Tompkins reviewed the Investment Report with the Board.
M/S /C (Wilson -Le Vesque) that the Investment Report for the quarter ended
September 30, 2007 be accepted.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that the North Fork
Pipeline Replacement Project has started; that Well 107 repairs have been completed, and
that the treatment units are scheduled for installation on December 10` that the rate hearing
went well; that the District Tour was a success.
Mr. Tompkins stated that the District's large copier is not working properly and he might
request funds to replace it in the near future.
Mr. Buchwald stated that that the Sun Telegram had a small article in the paper regarding the
tour. Information only.
CONSULTANT REPORTS
No reports at this time.
COMMITTEE REPORTS
The Board policy committee has met and their recommendations are being addressed at the
Special Meeting on November 14, 2007.
Director Wilson stated that he had attended the WRI conference on November 9` and that
he was asked to sit on a panel for the conservation & education portion of the conference.
President Sturgeon reviewed the committee changes with the Board.
6 Minutes: 11/13/07
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Le Vesque stated that the District tour was a success; that there is a tour at the
Inland Feeder project on Thursday if anyone is interested; that he would like the Board to
review an article in the California Builder regarding California's water shortage issues.
Director Goodin offered his appreciation to everyone involved in the District tour; that the
District needs to work with lobbyists and officials for grant opportunities.
Mr. Tompkins stated that he and Mr. Sturdivan had attended a workshop related to grant
funding and he will keep the Board updated if funds are available for the District's capital
projects.
President Sturgeon stated that the public hearing went well and would like to know how the
District should respond to the letters that were received.
The General Manager stated that he would contact Penny Lilburn at the City of Highland
regarding the possibility of providing presentations related to the rate increases.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed. Information Only.
The Board requested a five - minute break at 9:34 a.m.
The Board returned to regular session at 9:43 a.m.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING, HOSTED BY MOJAVE WATER AGENCY, APPLE
VALLEY, NOVEMBER 19, 2007
CLOSED SESSION
The Board entered into Closed Session at 9:43 a.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the
agenda.
ADJOURN TO REGULAR SESSION
President Sturgeon declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 9:50 a.m. The item(s) listed on the agenda were
discussed in closed session with the no action being taken.
7 Minutes: 11/13/07
1 I 81
The meeting was adjourned at 9:53 a.m. until the next regularly scheduled Board Meeting on
November 27, 2007.
Kip E. Sturgeon, President
Robert E. Martin, Secretary
Minutes: 11/13/07