HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/14/2007A pproved November 27, 2007
EAST VALLEY WATER DISTRICT
SPECIAL MEETING NOVEMBER 14, 2007
MINUTES
President Sturgeon called the Special Meeting to order at 8:30 a.m. Brian Tompkins led
the flag salute.
PRESENT: Directors: Goodin, Le Vesque, Sturgeon, Wilson
ABSENT: Directors: Negrete
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief
Financial Officer; Justine Hendricksen, Administrative
Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): None
PUBLIC PARTICIPATION
President Sturgeon declared the public participation section of the meeting open at 8:30
a.m.
There being no written or verbal comments, the public participation section was closed.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
130ARD POLICIES AND PROCEDURES
Director Goodin stated that the Board Policy Committee had met twice and had reviewed
a number of items including suggestions submitted by President Sturgeon and Director Le
Vesque. That Assembly Bill 1234 already addresses a number of items that were
Submitted. The committee discussed additional items that are included in a memorandum
that Director Wilson will review with the Board.
Director Wilson reviewed the memorandum and recommendations prepared by the Board
Policy Committee with the Board:
Special Meeting Minutes: 11/14/07
The committee reviewed Resolution 2005.36 and proposed a number of changes
to the document.
The committee concluded that current law generally addressed most of the items
submitted to the committee.
The committee stated that a number of additional items were submitted to the
committee but these items would be best addressed by the Board President when
warranted.
The committee stated that board members are aware that when conducting public
business, dress should be appropriate for the occasion but the Board President can define
this standard when necessary.
The committee stated that meetings for the purpose of compensation are defined
in the resolution. The committee concluded that meetings for festive occasions such as
the Awards Banquet should not be compensable. Specific acceptance of meetings
submitted for compensation should be decided by the Board on a case -by -case basis and
needs no additional definition in the Board policy and, that Board member compensation
for meetings attended will be as provided by law.
The committee recommended that expense reports be submitted to the board
secretary no later than noon on Thursday preceding the next meeting and, if the board
meeting is extended past Tuesday then this deadline would also be extended accordingly.
Expense reports not submitted by the deadline will be held over and considered at the
next regularly scheduled board meeting.
The committee recommends that training expenses not be part of the director's
budget.
The committee stated that policies regarding committee structure remains at the
discretion of the Board President.
The committee stated that such items as the use of business cards, district
equipment and harassment training are covered by Assembly Bill 1234.
The committee also addressed medical coverage for Board members and their
dependants.
President Sturgeon expressed concern regarding training expenses being excluded from
the Board's members expense reimbursements and suggested that each Board member's
budget limit be set at $8,000 annually rather.than $7,000 for Board members and $8,000
for the Board President.
After reviewing the committees recommendations the Board requested that Mr. Kennedy
review, update and make necessary changes to Resolution 2005.36 (sections 1.1, 1.3, 2.2,
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2.5) and include in the new resolution the February 13, 2007 motion and policy language
addressing Directors health insurance and, to bring these proposed changes back to the
Board for approval.
No action taken.
ADJOURN
The meeting was adjourned at 10:16 a.m.
Kip E. Sturgeon, President
Robert E. Martin, Secretary
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