HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/27/2007Approved December 11, 2007
EAST VALLEY WATER DISTRICT November 27, 2007
REGULAR BOARD MEETING
MINUTES
President Sturgeon called the meeting to order at 8:30 a.m. Ron Buchwald led the flag
salute.
PRESENT: Directors: Goodin, Le Vesque, Negrete, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Charles Roberts (Highland Community News), Jo Mc Andrews
(Mc Andrews & Boyd)
APPROVAL OF AGENDA
M /S /C (Le Vesque - Wilson) that the November 27, 2007, agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Sturgeon declared the public participation section of the meeting open at 8:31
a.m.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF SPECIAL BOARD MEETING/PUBLIC HEARING MINUTES
FOR NOVEMBER 1, 2007
M /S /C (Wilson - Negrete) that the special board meeting/public- hearing minutes be
approved as submitted.
APPROVAL OF BOARD MEETING MINUTES FOR NOVEMBER 13, 2007
M /S /C (Wilson - Negrete) that the board meeting minutes for November 13, 2007,
be approved as submitted.
APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR NOVEMBER 14,
2007
M/S /C (Wilson - Negrete) that the board meeting minutes for November 14, 2007
be approved as submitted.
DISBURSEMENTS
M /S /C (Wilson - Negrete) that General Fund Disbursements #212598 through
#212737 distributed during the period of November 13, 2007 through November 20,
2007 in the amount of $473,693.76 and Payroll Fund Disbursements for the period ended
October 31, 2007 and November 9, 2007 and included checks and direct deposits in the
amount of $5,708.70 and $151,646.10, totaling $631,048.56 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE BUILDING
INDUSTRY ASSOCIATION OF SOUTHERN CALIFORNIA (BIA)
The General Manager reviewed the membership information packet from the Baldy View
Chapter of the Building Industry Association (BIA) with the board; that the annual dues
for non - profit organizations are $470.00 per year.
Director Le Vesque stated that the BIA is interested in a number of water issues including
California's water shortages; that he was previously a member of the organization; that
he dropped his membership once he was appointed to the board of directors of East
Valley Water District.
M/S (Le Vesque - Wilson) that the Board authorizes staff to complete the
membership application to become a member of the Building Industry Association of
Southern California ( Baldy View Chapter).
Director Wilson supports joining the BIA but has some concerns regarding the use of
public funds.
Mr. Kennedy stated that BIA's primary mission is to promote the growth of new home
construction. Mr. Kennedy suggested that if the District becomes a member of BIA that
there is a mutual agreement with BIA that the membership dues paid by the District are
designated for water related issues.
M/S /C (Le Vesque - Wilson) that the District joins the Building Industry
Association of Southern California ( Baldy View Chapter) with the understanding that the
membership dues are designated for water related issues only.
DISCUSSION AND POSSIBLE ACTION REGARDING AUTHORIZATION TO
BID WELL 151
The General Manager reviewed the staff report prepared by Eliseo Ochoa regarding the
construction of Well 151; that the project is ready to bid; that the engineer's estimate is
higher that anticipated; that he recommends the board approve the authorization to bid
Well 151.
Mr. Tompkins is concerned with how the District intends to pay for the additional costs
related to this project.
The General Manager recommends that the District transfer the additional funds for the
project from the District's reserves.
Director Le Vesque stated that the Budget Committee is going to have a mid year review
in January.
M/S /C (Negrete- Wilson) that the board authorize staff to move forward on the
bidding process for Well 151, and to transfer the additional funds needed for the project
from the District's reserves.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD
ENDED SEPTEMBER 30, 2007
M /S /C (Wilson- Goodin) that the Financial Statement for the period ended
September 30, 2007 be accepted.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD
ENDED OCTOBER 31, 2007
Mr. Tompkins reviewed the financial statements with the board.
M /S /C (Wilson- Goodin) that the Financial Statement for the period ended
October 31, 2007 be accepted.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that the City of San
Bernardino requested support from the District to co -sign a letter to the San Bernardino
Valley Municipal Water District requesting 5,000 acre feet of water that would be spread
over the north end of San Bernardino Basin for recharge efforts; that Jo Mc Andrews is
working with WRI and two schools (Banner Elementary & Belvedere) to promote
drought resistant plants for fund raising efforts. Information only.
CONSULTANTS REPORTS
There were no reports at this time
COMMITTEE REPORTS
a. Labor Negotiations (Ad -Hoc) — The job classification and salary survey is
underway.
b. Headquarters Project (Ad -Hoc) — Director Le Vesque stated that the
committee had met and discussed a number of issues regarding the
headquarters building. (Peer review, interior and exterior costs, canopies,
solar options, project management, and employee input)
c. Public Outreach (Standing) —No report.
d. Budget (Standing) — No report.
e. Legislative (Standing) — The Legislative Committee meeting scheduled for
November 20, 2007 was canceled.
f. Board Policy (Ad -Hoc) — The Committee has met and reviewed an number of
proposed changes that will be brought before the Board at the December 11,
2007 board meeting.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Le Vesque stated that Ms. Hendricksen had emailed information to each of the
directors regarding a LEED's workshop that looks very informative.
President Sturgeon stated that the Highland Community News printed an article
regarding the tunnel tour that Charles Roberts had attended. President Sturgeon also
reminded each of the directors of the upcoming Awards Banquet on December I", at the
Arrowhead Country Club. Information only.
CALIFORNIA MUNICIPAL UTILITIES ASSOCIATION CAPITAL DAY,
HYATT REGENCY, SACRAMENTO, JANUARY 14, 2008
WATER EDUCATION FOUNDATIONS 11 2008 WATER TOURS ", VARIOUS
DATES
CSDA'S "BOARD MEMBER TRAINING ", VARIOUS DATES
THE BOARD TOOK A FIVE - MINUTE BREAD AT 9:18 A.M.
THE BOARD RETURNED TO REGULAR SESSION AT 9:28 A.M.
CLOSED SESSION
The Board entered into Closed Session at 9:29 A.M. AS PROVIDED FOR IN THE
California Open Meeting Law, Government code Section 54945.9(a), to discuss the item
listed on the agenda.
ADJOURN TO REGULAR SESSION
President Sturgeon declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 9:41 a.m. The item listed on the agenda was
discussed in Closed Session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 9:41 a.m. until the next regularly scheduled Board Meeting
on December 11, 2007.
Kip E. Sturgeon, President
Robert E. Martin, Secretary