HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 03/25/2008a
EastValley
Wa.ter District
3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA
Rk~,Gt7LAR BOARD MEETING Mazch 25, 2008 830 A.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not
requiring depa~linental investigation, will be considered by the Boazd of Directors". •
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CALL TO ORDER
FLEDGE OF AL,LEGIANCE
---------------------------------------------------------
1, Public Comments
2, Approval of Agenda
~ONSENT CALENDAR
3. Approval of'Boazd Meeting Minutes for March 11, 2008
4. Resohrtion 2008.06 - A Resolution of the Boazd of Directors of the East Valley Water
Distric:t accepting dedication of water distribution system for Tract 1$6'l7
5. Resolution of 2008.07 - A Resolution of the Boazd of Directors of the East Valley Water
District accepring dedication of sewers for Tract 18677
6. Accounts Payable Disbursements: Accounts Payable Checks 213946 through 214106 were
distributed Mazch 6, 2008 throu~h Mazch 19, 2008 in the amount of $847,066.86. Payroll
Checks for period ending February 29, 2008 and Mazch 14, 2008 and included checks and
direct. deposits, in the amount of $8,202.80 and $151,989.07. Total Disbu:sements for thz
period were $1,007,2~8.73
~k~~B ~&~~~~~~5
i-_eaCiquarters ~rojcCi KcV12t~,' Qn~ ;;r~C'tatc
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g, Discussi.on and possible action regarding the 2008 Committee Sttucture ~ Representative
Assignments
9. Discussion a~id possible aaeio~ed b WJ. McK e er,nlncroject report for Eastwood Fanns
Mutual Water Company pr p Y
10. l~iscus:~ and review possible budget format(s)
~',W EtUSIN1E3~
11. Discussion and possible action regazding new vehicle purchases
Z2. Discussion ~md possible action regazding We1140 upgrade
13. Discu:~sion and possible action regazding Board vacancy procedures
PUBLIC I~Ai2I1`TG
14. Public: Hearing to considex adoption of a Negative Declazation for East Valley Water
District's Plant 134 Upgrade Expansion Project
15, Discu.ssion and possible action regazding•East Valley Water District's Plant 134 Upgrade
and :Expazision Project and Adopt the Negative Declazation; Adopt the Mitigation
Monitorin~ and Reporting Program; and File the Notice of Determination with the County
of San Bernardino Clerk of the Board of Supervisors and the State Office of Plamung and
Rese,~rch, State Clearinghouse
REPOR'd'S
16. General Manager/Staff Reports
17, Consultant Reports
lg. Com;nittee:Reports:
;a. Labor Negotiations (Ad-Hoc)
b. Budget (Standing)
c. L~;gislative (Standing)
d. ?ublic Outreach (Standing)
19. Oral cominents from Boazd of Directors
MEETINGS
2p. The San :8ernardino Area Chamber of Commerce "Business After Hours Mixer", Califomia
W elcomc: Cent.er, 1955 Hunts Lane, San Bemazdino, Mazch 27, 2008
~LOSED SESSIOI+f
21. CONFE]2ENC:E WITH REAL PROPERTY NEGOTIATOR
[Government Code Section 54956.8]
22+/- Acres of Vacant Land
Property~: North of Third Street, East of
Sterling Ave, South of 5`~ Street
San Bernazdino Counry, •
State of Califomia
APN(s): 1192-241-01, 1192-231-01
party with whom the District will negotiate: IVDA
party ~rho will be negotiating on behalf of the District: Robert Martin/Jim Cimino
Under Negoiiation: . Price and Terms of Payment
22. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[Governmer.R Code Secrion 54956.8]
Prope~ty:
9.5 +/- Acres o£ V acant Land
State of California
APN(s): 1191-251-02, 1191-251-OS
party with tiNhom the District will negotiate: IVDA
parry who will be negotiating on behalf of the District: Robert Martin/Jim Cimino
Under Negotiation: Price and Terms of Payment
ri1V1VOU1'1\~~Yl1VYJIJI~~ OP ~Y.~O1:JL` IU JIl.+SIJA~IV tLY.~AOIVIJ .. ..
~J~URPi
------------------ ----------------------------
Pursuant t.o Govemrnent Code Section ~4954?(a), any request for a disability-related
modiiicaiion or accommodation, inciuding auxiliary aids or services, that is sought in order to
participate in t.he above-agendized public *_neetin; should be directed to the District's
Ads-~ir_istracive ?°tana;e* at (909; 88~-4900 at i_east 72 hours pr!or to said meeting.
s
Subiect to tt~DfOV81
~
EAST VAT.L~+ Y WATER DISTRIC'd' March 11, 2008
REGUL,A3.2 EtOARD MEETING
MINdJTE3
President Goodin called the meeting to order at 830 a.m. Director Le Vesque led the flag
salute.
PRESENT: Directors: Goodin, Le Vesque, Sturgeon, Wilson
ABSEN'I': Director: Negrete
S'TAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; htstine Hendricksen,
Administrative Manager -
LEGAL COU[~SEL: Steve Kennedy
GUEST (S): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland
Community News)
APPROVAL OF AGENDA
n~1/S (Wilson-Le Vesque) that the March 11, 2008 agenda be approved as
submitted.
President Goodin clarified that item #12 needs to reflect that Director Negrete is retiring
not resigning iioin the Boazd of Directors of the East Valley Water District.
Direcfor:s Wilson and Le Vesque amended their motion to change the verbiage in item #
12 to reffect that Director Negrete is retiring,not resigning from the Board of Directors of
the East Valley WaYer District.
AQ/S/C (Wilson-Le Vesque) that the March I 1, 2008 a~enda be approved with
noted change to item ~12.
~U~LI(; PA~~'FBC~PA'TgOlo1
Pr.esident Gocrdin declazed the public participa#ion section of the meeting open at 8:31
a.m.
' hzre bei~?g ne verbal o?' t~Yiit2n cOmmei?is thz publ_i: partici~ation sec*.ior ti=-as ci_oseZ.
r~:r:,~ °;: ~ t,_~jr~g
1
~..
,
APPY20VAL OF BOARD MEETING MINYTTES FOR FEBRUARY 2~, 2008
N1/S/C (Siurgeon-Wilson) that the February 26, 2008 Board Meeting 1Vtinutes be
approved as submitted.
Director Le Vesque would like clarification on why Ms. McAndrews is attending
ACWA'.s Legi.slarive Symposium on Mazch 25, 2008.
The General Ivlanager stated that Ms. McAndrews is attending the Symposium to
coordinate, network and meet participants for the District's Water Quality Conference in
October.
APPROVAL OF' SPECIr~I~ BOfLRD 1diEE'PING MINU'g'ES k'OR ~'F;BEiiT~41tY 29,
•2008 ~
A~I/S/C (Sturgeon-Wilson) that the February 29, 2008 Special 33oaz•d Meeting
Nlinutes be ap:proved as submitted.
APPROVAL OF DEVELOPMENT AGREEMENT BE'TW~EN EP~.ST VALLEY
WATEFt DISTRICT AND GO-MAN CONS'Y'RUCTION, INC. FOR WATER ANID
S]EWER'. SEItVICES AT TRACT 18011 (25604 & 25608 WALKF;R STREET),
LOCAT~D IN TIiE CT'I'Y OF I~£GHLAND, COUNTX Ok' SAN BERNARDINO,
STATE OF CALIP'ORNIA
A4/S/C (Sriugeon-Wilson) that the development agreement betrveen East Valley
Water D:istrict and Go-Man Construction, Inc. be approved.
APPROVAL OF DEVELOPMENT AGRE~MEN'P BETWEEN EEAST VALY.EY
WATEF~ ~I.>TI2ICT ANfl) CAY,~IARY CIiAPEL &'OTt i~VA'TER ANA SEWE12
S~RV%CES .AT 30976 Gi2EENSPO'1' 12OAI9, ~.OCE4TEA IN TYiE CI'TY OF
I3IGHL,.t~Ni3, COUNTY OF 3AN BEI2Nt1I2IDI1\TO, STA'I'~ OF C?.LI~+ORNIEI
A~I/S/C (Sturgeon-Wilson) that the development agreement between East Valley
Water District and Calvary Chapel be approved.
D~~~U~PSIEIl~.d~I~TTS
1_YI/S!C (Sturgeon-W?Ison) that General Fund Disbursements #213778 thsough
~?13945 disuibuted during the period of February 15, 2008 through Mazch 5, 2008, in
the amount af $822,954.82 and Payroll Fund Disbursements for the period ended
February I5, 2008 and February 29, 2008 in the amounts of $1~1,673.01 and
$133,~1!~.42 totaling $l,lOS,147.25 be approved.
V1iP.L'•.25.i% ~ ~i?JJ~
7
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HEADQ!UARTERS PROJECT REVIEW A1VD UPDATE
Tlie General Manager stated that we aze going to set up a meeting with Mayor Morris
regardin~; the District's Headquarters Project; that everything is moving forward.
Information orily.
DYSCUSSIOPI AI~TD POSSIBLE ACTION ItEGARi)%1VG 'TFIE 200R 66'ERS
BASEBALI. ]EV~NT
The General lYlanager stated that San Bernazdino Valley Mwiicipal Water District is
hying to put together a"Water Agency Event Day" at the 66'ers basebal.l stadium; that
each age:ncy would contribute approxunately $2,100 for the event; and that the event
would take pla.ce in the eazly part of May.
1~vS/C (Siurgeon-Le Vesque) that the District participate in the "Water Agency
Event D~ay" at the 66er's Stadium and that the budget be amended to include a line item
for $2,1U0 for this event.
&ZESOLUTIO~N 2008.04 - A RESOLUTION OF THE BOARD OF DIRECTORS
OF THI~ EA;iT VALLEY WATER DISTRIC'I' APPROVING AWA~ OF SOLE+
SOURCE CONTRACTS TO LAW PLYTMBING COMPANY FQ~R CERTAIIV
PUJBLIC WORKS FROJEC'PS
The General nQanager stated that this is the second phase of the perchlorate project; that
the District w.'ill act as general contracfor for the project; that the District will use Law
Plumbin;; as needed.
M/S/C (Sturgeon-Wilson) that Resolution 2008.04 be approved.
ED%~9CdJS~SYOP1 AND POSSIB%~~+ t~C'TYON IY~+ GAR32IIQG liT~NiINATION ~'OI8
'I7[iE R1~G~JI~r~Y2 SPECIAI~ I)ISTRICT' 1VIEMBER OF' '1'~ ~.OCt~ AGEIVC~'
~'ORiVIA.'Tl[OIV CONbMISSIOIV
No action taken. Information only.
DISCUSSIOrd ~iVD POSSY~LE ACTION ~EGAF2~FIVG DI~C'~'OR E&DW~.~ID S.
(STEV~} AT:~~I2ETE'S I2E'TIRENdE1V'T . ~'I201VI . ~AS'Y' Vp,LI,EY WA'&'~F8
~~ST'~2IC'~'S ~OA~2FD O~' ~~~~L'Ti'~1t5
I~1/S/C (Wilson-Le Vesque) thaf the Board accepts with regret Director Nejrete's
retirement request effective April 1, 2008.
ihe Board has scheduled a Special Nieeting for April 30, 2008; at 830 a.m. to interview
potential candidates for ~hz vacant Board szat,
V_i;~u~es 3ll;l_G~.'~
v
DISCU:iSIOIV AND POSSIBLE ACTION REGARIDING PROPOS]El) 2008/2009
BUDGE;T ~CiRMA'T
The Ger.~eral Manager requested that this item be postponed until die next board meeting.
No action take;n.
DIItEC'TORa' ~EES A1VD E%PENSES FOd2 F~+ ~18Utl~2I' 2008
T~I/S/C (Wilson-Le Vesque) fhat the Directors' Fees and Expenses for February
2008 be approved.
GEllT~+ R;~,b, li~AGEIi / S'I'E1FF Y2~POI2'TS
'The General IVIanager reported on the District's operations to date; that zone testing is
being done on well 151; that phase I of the North Fork Canal project is nearly complete;
that we are waiting for a delivery of pipe for the Sterling Pipeline Project phase II; that
the water quality testing reports for Wells 11 and 12 had a non detect level for
perchlor.ate.
Ivls. Hendricksen reminded the Board of the upcoming Highland Harvest Festival on
NEarch 29~' and the North Fork Board Meeting on Aprii i, 2008. Information only.
COlVSUL'I'A:~VTS REPORTS
There were no Consultant reports at this time
COMMTTTE,E REPORTS
President Goodin stated that he will finalize the Committee Structure by the end of the
xnonth.
012AE, Q~Ot~I1VIEN`i'S F'PSONi ~OAR3- O~' DI&b~',C'TORS
Director Le Vesque would like to review the DistricYs construction standazds and
specificz.tions.
Vice Pre~sident Wilson stated that Director Negrzte was a very effective Board member
and he will be greaily missed.
Director Sturgeon recently attended the City of San Bemazdino's Chamber of Commerce
"E3usiness After Hours" event at the new Omni Trans facility; that Omni Trans has done
away wi.th ih~°ir four wheel vehicles and they now contract with Enterprise for their
ve,hicles. Director S#urgeon would likz to know if this ?ype of service would be cost
effect;ve icr tliz District.
:J:iP.G?Z$ J; i i. _JJ2i
t
Presiden.t Goodin attended the San Bernardino Valley Municipal Water bistrict's Boazd
meeting;; that the Boazd is considering supporting the DistricYs Water Quality
Confere~ice a~id sponsoring the Inland Empire Solar Challenge being held on June 5-6,
2008.
LET'~'~R 'P~ MR. IY€JFUS HOWELL, CHIEF IDIVISION OF IDRINHING
WATE~2 & ~NVI120NiYI~N'1'AI. IVIAIVAGEMEN'F', C'ALIFORNYA
IDEPAR.'I'liZE10T'T OF' PU~LIC ~IEA%~1'di F'RONd ASSEIVIBLYIVIAN ANTIiONi'
AflDA11~I,3 SU}?PORT'ING ~AS'T VALLEI' WA'T~R DIS1'RdC'T'S P~OPOSI'TYOAI
50 G~2AN'T P'UNDYIVG .~PLFCE4~YOIVS
ASSOCIATd~I+I O~' THE SAN BIERNARDYNO COUIV'I'Y SPECIAP~ DISTRICTS
MEN6B:ERSgiIP MEETING FIOSTED ~Y TFLE INLAND ~MPIRE ~TTILITIES
AGENC:Y, P,AIVDA INN, ONTARIO, MARCgY 17, 2008
~i'A'Y'EI2 EDUCATION ~'OUNDA'TION'S 25~ AIVNTJAL~ EXECYJTI~
SRIEFI1Vip, "ADAPTIIlTG TO T~iE NEW REAI,I~'IES", RttiDYSSOIV HOT~d.,
SACi2A.1VI~rfTO, APRIL 3-4, 2008
WATER EDUCATYON FOUNDATIOIV'S CENTRAL VALLEY W.A'TEit TOUR,
BAK]EP:SFIE;LD, APRIL 16-18, 2008
A.CWA's 2008 SPRING CONFERENC~ ~& EXHIBITION, 1VIONTEREY, MAY 6-
9, 2008 ~
ADJOURN _
The mee:ting was adjourned at 9:34 a.m.
Donald D. Goodin, President
Robert E;. Martin, Secretary
dvfu~„^s „7 i!?UG8
i
EXHIBIT "A"
RESOLUTION 2008.06
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
A,CCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM
TRACT 18677
BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as
foliows:
WHEREP~S, tFie water line relocation system and appurtenant structures constr~cted at
Tract 18677 for public use in the City of Nighland, have been dedicated to East Valley Water
District by Stan :3trinafellow, BHS Highland Partners, LLC.
NOW TFiERE:FORE, BE IT HEREBY RESOLVED, that the Dedication of Water
Distribution System cWated November 9, 2007 and executed by Stan Stringfeflow, BHS Highland
Partners, t_LC N~ovember 9, 2007 be accepted and all rights, title and interest in and to said water
system be vested in ihe East Valley Water District, and that the Secretary of this District be, and
is hereby authc~rized and directed to record this Resolution with said Dedication of Water
Distribution system attached hereto, in the office of the County Recorder of the County of San
Bernardino, State of California. . • '
**************~********
The foreqoing resolution was duly adopted at a meeting of the Board of Directors of the
East Valley Wat~ar Di;strict, upon motion duly made, seconded and carried on March 25, 2008.
AYES: Directors
IVOES:
ABSENT:
~ttest:
W 2406
EAST VALLEY WATER DISTRICT
Donald D. Goodin, Board President
Robert E. Martin
Board Secretary
RECORDING REG2UES1'ED BY:
EasY Valley Water District
WHEN RECORDED MANL TO:
Eas1: Vailey Water District
Post Office Box 3427
San Bernardino, California 92413
PEE EXEMPT PURS WaNT TO
GOVF_RNMENT CODE SECTION 6103
IRREVOCABlE OFFER OF
DEDICATION OF WATER SYSTEM
Board of Directors
East Valley Water District
San Bernardino, California 92413
DATE: NOVEMBER 9, 2007
~/~/e, _ BHS HIGHLAND. PARTNERS, LLC , hereby declare that the water
system and appurtenant structures to be constructed in the Ciry of HIGHLAND
California TRACT MAP N0,18677 in accordance with ail the requirements of
the ~ast Vailey W,ater District are intended for public use and that upon their acceptance by said District, all rights,
title and interest of the undersigned in and to said water system shail ti5ereupon vest in the District. The within
dedication shail be binding upon heirs, successors, assignees, ~xecutors, or administrators of the undersigned.
• The undersigned further declares and hereby certifies that there are no liens or debts of any nature presently
due or outstandinq against or upon said water system and appurtenant structures for labor or materials or for any
ottier cause, and that the undersigned will hold East Valley Water District free and harmless from any and all such
claims of liens asszrted upon said water system and appurtenant structures should they be claimed or arise provided
such claims or liens arose from acts which occurred on or before the date listed above.
(Corporate Seai) BHS HIG RTNERS, LLC
By
STAN STRING LLOW
MANAGING MEMBER
ffe*>#*'k*4R##i#YYe4}*#fF#rt~4*<i*<*kn**t*i*#ik~##t#f**f**f~<***#*kTM'krt*fwkTk**%#*'M'Rkk*xR**h4***irFkitkhirty;k#y*tt*ktt##
STATE OF CALIFORNIP, )
~~ ~~~'
COUNTY OF - ~ )
On ,~~~~ ~~ 200?, berore me, r71ukti0_1~~~", ~~ai,~~`" personaily appeared
:>'('~.~-- ~~ r~ ~~^~, t~N1. personally known to me (or proved to me odthe basis of saiisfactory
evidence) to be the perso s) whose name(s) is/are subscribed to the same in his/her/their authorized capacity (ies),
and that by his/her/their signature (s) on the instrument the person (s), or the entity upon behali of which the person
(s) acted, execu't2d the instrument.
W~TNESS my han~ and ofiicial se~l. ~
Rvt~~eAan~ ..
~~w~t.~trs~t~ ~
~L~Ui. /A/yll f ~ ~~ ~; (~
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EXNIBIT "A''
RESOLUTION 2008.07
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
ACCEPTING DEDICATION OF SEWERS
TRACT18677
BE IT HE=REE~Y RESOLVED by the Board of Directors of the East Vailey Water District, as
follows:
WNEREAS, ihe sanitary sewers and appurtenant structures constructed in accordance •
with specifications of the East Valiey Water District at Tract 18677 for public use in the City of
Highland, have beeri dedicated to East Valley Water District by Stan Stringfellow, BHS Highland
Partners, LLC.
NOW TtiERE:FORE, BE IT HEREBY RESOLVED, that the Dedication of Sewers dated
November 9, 2007 and executed by Stan Stringfeliow, BHS Highland Partners, LLC on
Novemb~r 9, 2007 be accepted and ail rights, title and interest in and to said sewers be vested
in the East Valley Water District, and that the Secretary of this District be, and is hereby
authorized and dirented to record this Resolution with said Dedication of Sewers attached hereto,
in the office of the County Recorder of the County of San Bernardino, State of California.
***********~~**~*~*****
The foregoinc~ resolution was duly adopted at a meeting of the Board of Directors of the
East Valley Wa.ter District, upon motion duly made, seconded and carried on March 25, 2008.
AYLS: Directors
NOES:
AI3SENT:
Atiest:
52406
ERST VALLEY WAl"ER DISTRICT
Donafd D. Goodin, President
Robert E. Martin
Board Secretary
e
RECORDING REQUESTI_D BY: -
East Valley Water District
WHEN RECORDED MAII_ TO:
East Valiey Water District
Post Office E3ox 34e:7
San Bemardino, Csdifomia 92413
FEE F.XEMPT PURSUANT TO
GOVERNMEN'f CODE :iECTION 6103
IRREVOCABLE OFPER OF
DEDICATION OF SEWER SYSTEM
Board of Directors
East Valley Water District
San Bernardino, Cadifornia 92413 DATE: NOVEMBER 9, 2007
We~ `_ BHS HIGHLAND PARTNERS, LLC hereby deciare that ihe sewer
system and appurte:nant :structures to be constructed in the Ciry of HIGFILAND
California TRACT MAP NO. 18677 in accordance with ail the requirements of
the East Valley Water District are intended for public use and that upon their acceptance by said District, all rights,
title and'interest of the undersigned in and to said sewer system shall thereupon vest in the District. The within
dedication shall be binding upon heirs, successors, assignees, executors, or administrators of the undersigned.
Tha under;~igned further declares artd hereby certifies that there are no liens or debts of any nature presently
due or outstanding agair~st or upon said sewer system and appurtenant structures for Iabor or materials or for any
other cause, and that the: undersigned will hold East Vailey Water District free and harmless from any and all such
claims of liens asse:rted upon said sewer system and appurtenant structures should they be claimed or arise provided
such claims or lien;~ arose from acts which occurred on or before the date listed above.
(Corporate Seal) BHS HIGH ~TNERS, LLC
BY ~
STAN STRINGF OW
MANAGING MEMBER
.e+:.r,~ax.+te~+.r.x:+~xxa:tw~+x~kna~~x~+=.r~+e~wx~a~an.~~k~.ekwe+~eer.e,e~~++x++:w~xkx+x~e~<+~~+ea~~+~++~k+x~x~=.rt+:~e.
STFlTE OF CALIFORNIA )
COUNIY O.F i~L~~ K.~ ,~ ~ ))
fln ~1~~ / ~_ 20D`7 , beiore me, !`f ~lx-C~~'1Cc l`.~ ~~, ~~~, personaily a~psared
S ztif~ S'f3`rv.%+1~ ~. MM personally known to me (or proved 'to me on the basis of saiisiac[ory
evidence) to be th~s per5on(s) whose name(s) is/are subscribed to the sarr~e in his/her/their authorized capacity (izs),
and that by hislher/their signature (s) on the instrumeni the person (s), or the entity upon behalf oi which the person
(s) acted, executed the instrument.
WITNESS my hand and oiticiai s2al.
~ 6.iHcidpGREE6i
_ . COMM. ~9735°49 ~
''~e,i nolarv?uDkc•C~ia'nb
~„~' ~. 1~ ~. : :..C~ "v,~ 5?rv~iRNARDINOCDIIKTY
~ Yj!~`v~,/J~~~„~i".- •y~~~~ ta~Lcmr.~.EzF.~DN1.2055
5'ISiiBiL'r= ~r~" lJ2c~j ~''ocwo~oo~/m
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_sc~vis=_d:^,3-!G0~ ~k
4 ~
I Ea;st Val l ey
Water District
Board flAemmr.~ndurn
Fo'e~ra~: E3rian VV. Tompkins / Chief Financial O'cer
1
Sttbject: Disbursernents.
DATE: MAI~CH 25, 2008
Recommendation:
Approve the att~schecl list of accounts payable checks and
payroll issued <iurino the period March 6, 2008 through
March 19, 2008.
Background:
Accounts payable che:cks are sFlown on the attached listing and include numbers 213946 to 214106 for
Atotal of $847,Ci66.8Ei.,
The source of f~~nds for this amount is as foliows:
Unrestricted Furids $847,066.86
Payroll disbursed was for the period ended March 14,2008 and included checks and direct deposits
totaling $151,9£39.07.
Director payroil disbursed was for the period ended February 29,2008 and included checks and
deposits for a totai of $8202.80.
Total disbursements ;6i,007,258.73.
a ~
Date: Wednesday, Mevch t9, zoos, ~ast Vaile
Water District Page 1 of 3
Time: ~ 03:02PM y Repd: 20600.~pt
user. twTHY Check Reqister- Standard Cort~any: EVWD
As of: 3t19/2008
BankAccount: Citiu:ns Business Bank 13110 00•00-000-0-000-00-00 ~
Check JI Tn Check Payee Clear PeYod
Nbr Tp Tp Date ID ~ Payee Name Date ~ Post Amount
OD0001 • 213945 Missing .
273946 AP CK 3/li/2008 SOC003 ~ SO CAL PUMP 8 WELL SER~ 3/10/2008 09-07 9,142.09
273947 AP CK 3f712008 IND006 INDIO HIGH SCHOOL 09•07 ' S00.00
213948 AP CK 3Yf0/2008 WEK001 WEKAINC. 3/13/2008 09•07 273,942.00
213949 AP CK 3/12/2008 ICW001 I.C.W.A. 3/14/2008 09-07 110.00
273950 AP CK ~3/12/2008 AAR002 AARON GRAPHICS LLC 3/18/2008 09-07 130.66
213951 AP CK 3/12l2008 ADP002 ADP ~ 09-07 419.88
213952 AP CK 3/12/2008 AIR005 AIRGAS WEST 3/18/2008 09-07 86,40
213953 AP CK 3/12/2008 ALL041 MGMT-ALLIED PACIFIC PRO 09-07 85.40
213954 AP CK 3/12/2008 AME019 AMERIPRIDE UNIFORM SER` 09-07 1,374.93
273955 ~ AP CK 3/12/2008 AME029 ASSOCIAT-AMERICAN WATI 3/18/2006 09-07 35.00
213956 AP CK 3/12/2008 ARM002 ARMORCAST 09-07 5,241.93
213957 AP CK 3/72l2008.ASC001 ASC ~ 09-07 4,357.80
213958 AP CK 3/72/2008 ATT007 AT&T 3/18/2008 09-07 51'1.70
213959 AP CK 3/12l2008 BAR074 BARRY'S SECURITY SERVIC 3/t8/2008 09-07 3,147.12
213960 AP CK 3/12/2008 BAT002 BATI'EEN-JOHN W 3/18/2008 09•07 9D0.00
213961 AP CK 3/1Z2008 BEA006 BEAR COM 09-07 48.61
21396? AP CK 3/12/2008 BLA024 BLANKS-ALEJANDRA FLORE 3/18/2008 09-07 71.73
213963 AP CK 3/12/2008 CAL029 CALIFORN~A WATER ENVIRC 09-07 220.00
213964 AP CK 3/12/2008 CAM004 CAMP DRESSER & MCKEE IP 3/18/2008 09-07 33,167.53
213965 AP CK 3/12/2008 CHA080 CHAIREZ^ANGEL 09-07 3.99
213966 AP CK 3/i2l2008 COL001 COLTONTRUCKSUPPLY 3I18/2D08 09-07 369.80
273967 AP CK 3/12l2008 CON006 CONSOLIDATED REPROGRP 09-07 85.66
21,3968 AP CK 3/12/2008 COU004 COURTNEy'S ELECTRIC, INC 09•07 312.88
213969 AP CK 3/12/2008 COU025 COUNTY OF SAN BERNARDI 09-07 2,335.00
213970 AP CK 3/12/2008 DEA007 DE ANDA-FRANCISCO 09-07 57.90
2i3971 AP CK 3/12/2D08 DEL045 DELTA DEtJTAL OF CALIFOR 3/18/2008 09-07 727.41
273972 AP CK 3/12/2008 EAS002 EAST HIGHLANDS RANCH 09-07 70.90
213973 ~ ~ AP CK 3/12/2006 ESR001 ~ ESRI 3/18/2008 09-07 ~ ~ 1,960.00
21397q AP CK 3/12l2008 EVE001 EVERSOFT, INC ~ 09-07 138.75
213975. AP CK 3/12/2008 EXP002 EXPERIAN 09-07 75.96
213976 AP CK 3/12/2008 FA1002 FAIRVIEVJ FORD SALES,INC 09-07 16.48
213977 A° CK 3/12/2008 FER009 FERGUSON ENTERPRISES I 3/17/2008 09-07 ~ G4.78
213978 AP CK 3/12/2008 FlC001 NCK-ROBERT 3/18/2008 09-07 73.96
2139%9 AP CK 3/12/2008 FIR008 FIRST AMERICAN CORELOG 09-07 300.00
213980 AP CK 3/12l2008 FL0032 FLORES-RAUL 09-D7 38.62
213981 AP CK 3/12/2008 GEN007 GENUINE PARTS COMPANY 3/17/2008 09-07 471.70
213982 AP CK 3/12/2008 GUZ012 GUZMAN-RAQUEL 09-07 326.57
273983 AP CK 3/12/2008 HAT001 HATFIELD BUICK 3/18l2008 09-07 124.50
213984 AP CK 3/12/2008 HER099 ~~ HERRERA-MARIA 09-07 61.90
213985 AP CK 3/12/2008 HIC002 HICKS - RICHARDSON ASSO 09-07 4,068.50
2139ES6 AP CK 3/72/2008 HIG021 HIGHLAND EQUIPMENT REN 09-07 143.00
2539A7 AP CK 3/12/2008 HON003 HONEYFIELD-JAYCARI 09-07 2'S.45
213988 AP CK 3i12/2008 HU6001 HUB CONSTRUCTION SP'cCl 3118/2008 09-07 542.33
2139El9 AP CK 3112/2008 ICW001 I.C.W.A. 09•07 450.00
213990 AP CK 3/12l2008 IMA001 IMAGE WAVE CORPORATIOI 09-07 1.530.00
213981 AP CK 3i12l2008 INL005 INLAND WATER WORKS SUF 3/18/2008 0&07 72,520.88
2139S2 AP CK 3/12l2008 JRFOQ'I J.R. FREEMAN CO., INC 3/18/2008 09-07 1,539.99
213993 AP CK 3'1272008 KINO'I8 INDUSTRIES-KINCAID 09-07 1,561.82
213954 AF CK 3/12/2006 KLH001 ~ K& L PLUM8ING SUPPLY 09-07 128,68
213955 AP CK 3/12/2008 KON004 KONICAMINOLTABUSWES; 09-07 1yE5
213996 AP CK 3.~12/2006 LIL001 LIL3URN CORPORA710N 09-Oi 7.535.00
213997 AP CK 3~1212008 LOPOS~ LOPEZ-MARIA 09-0? 16 ?7
2'3?98 ?.P CK ;.'1212G08 fVtC(~40C2 MCMASTER-CARP. 05-u- 52a 5~
2i3855 .",? CK 3/12/2008 IdtX007 NcXTELCOfv1M~UNICATiONS OS-0- i.38c..2
2i4uG'v AF CK 3/12/2008 OFFGG7 0=`iCETcAM 3/?il2008 05-Oi 2.e=.3.i<
27~C~1 A? CK ~712/20C8 PAC'~`t PAC~'`CO-UMAELReScNC C5 ~- -'.,
Zi4~o2 .4P CK 'si12l2008 PEc003 Fc~!-JONA7iiFN OS-Gi 1i523
v-.
,
, Date: Wednesday, M[irch 19, 2008
Time: 03:02PM
User. KqTHY
Bank Acwunt: Citizr.ns Business Bank
East Valiey Water District
Check Reqister - Standard
As of: 311912008
13170 . 00-00-000-0-000-00-00
Page: 2 ot 3
Repak 20600.tpt
Campny: EVWD
Check JI Tn Check Payee Clear Period ~
Nbr Tp Tp Date ID Payee Name Date Post Amount
214003 AP CK 3h12/2008 PET001 PE17Y CASH 3/1412008 09•07 264.3g
214004 AP CK 3/~I2/2008 RAM071 R4MERIZ-MIGUEL 09•U7 20.04
214005 AP CK 3/72/2008 RAT002 RATTLER-MARLO 09-07 24.90
214006 AP CK 3/'12/2008 RIV031 RIVAS~MOISES 09-07 39.05
214007 ~ AP CK 3/'12/2008 ROB048 ROBINSON-KAREN 09-07 15.46
214008 AP CK 3/'12/2008 SAF003 SAF-T-PLO 3/1812008 09-b7 2,818.31
2140D9 AP CK 3/'12/2008 SAN021 SAN BERNARDINO VALLEY l 09•07 73,815.64
214010 AP CK 3/'12l2008 SE1001 SEIFERT-IG 3/17/2008 09-07 129.59
214011 AP CK 3/'12/2008 SOC003 SO CAL PUMP & WELL SER~ 3/14/2008 0&07 26,870.00
214012 AP CK 3/•12l2008 SOC004 SO CAL EDISON COMPANY 3/18/2008 09•07 67.53
214073 AP CK 3/'12/2008 TEJ005 TEJEDA-LUIS 09•07 43.43
214014 AP CK 3/'12/2008 TOR035 TORREZ-JESSE 09-07 50.80
214015 AP CK '~/'12/2008 UCN001 UCN/PAYMENTCENTER#54 3/18/2008 09•07 834.19
214016 AP CK 3!'12/2008 UNI002 UNITED PARCEL SERVICE 3/18l2008 09-07 34.00
214017 AP CK 3/'I2/2008 USA006 USA MOBILITY WIRELESS, It 09-07 133.26
214018 AP CK 3/'12/2008 UTI001 UTILITY SUPPLY OF AMERIC 09-07 2,092.89
214019 AP CK 3/'12/2008 VER003 VERIZON WIRELESS 3/18/2008 09-07 362.77
214020 AP CK 3/'12/2008 VER004 VERIZON CALIFORNIA 09-07 45.87
214021
~ AP CK 3f12/2008 VER009 VERIZON 09-07 7,964.40
214022 AP CK 3/'12/2006 WIN015 LLC-WINDDANCER 09-07 65.95
214023 AP CK 3/'13/2D08 SOC005 SOUTHERN CALIFORNIA EDI 09•07 266.40
214024 Missing ~
214025 AP CK 3/'18/2006 SAN034 SAN GORGONIO HIGH SCHC 09-07 . 3,000.00
214026 AP CK 3/'19l2008 AL0005 ALONSO-FELICIANO , 09-07 47.59
214027 AP CK 3/'19/2008 ARR009 ~ ARROWHEAD UNITED WAY 09-07 100.00
214028 AP CK 3/19/2008 &4R074 BARRY'S SECURITY SERVIC ~ 09-07 3,117.98
214029 AP CK 3f19/2008 BAS009 BASIN WATER TECHNOLOG' ' 09-07 21,460.62
214030 AP CK 3/'1912008 BAT002 BATTEEN-JOHN W 09•07 . 3,406.00
214031 AP CK 3/'19/2008 BER023 BERGEE-LEE & MARIE 09-07 1.82 ~
214032 AP CK 3/'19l2008 BIL003 BILL & WACaS INC. 09-07 178.50
214033 AP CK 3/'19/2008 CAL021 CALIFORNIA HYDRAULICS 0.9-07 595.19
214034 AP CK 3/'19/2008 CAM004 CAMP DRESSER & MCKEE IP 09-07 83,896.69
274035 . AP CK 3/'19/2008 CHE006 CHEMSEARCH 09-0? 164 55 ~
214036 AP CK 3/i9/2008 CIT018 CITISTREET 09•07 8,065.50
214037 AP CK 3/79/2008 CIT022 CITY OF SAN BERNARDINO 1 09-07 25.00
214038 AP CK 3/19/2008 CLE006 CLEREST-DAVID 0&07 62.69
2'I4039 AP CK 3/19/2D08 DAL007 DALEY^MARIA 09-07 31.77
214040 AP CK 3f7912008 DAT002 DATAPROSE, INC. 09-07 13,28624
214041 AP CK 3/19/2008 DHL001 DHL EXPRESS (USA) INC. 09-07 2g.58
214042 ~• AP CK 3/19/2008 DOU008 DOUGLAS-ETfA 09-07 15.64
214043 AP CK 3119l2D08 DRI002 DRIESBAUGH-SHELLY 09-07 55.90
214044 AP CK 3/19/2008 EAS003 East Valley Water Disirict 09-07 ~ 7,072.50
214045 AP CK 3/19/2008 ES6001 E.S. BABCOCK € SONS, INC 09-07 10,105.00
2~404o AP CK 3/19/2008 FAC002 FACULTY PHYSICIANS AND 09-07 95.00
2140a7 AP CK 3/19(2008 FA1002 FAIRVIEW FORD SALES,INC 09-07 1,469.38
214048 AP CK 3/19/2008 FED004 FEDEX fREIGHT WEST, INC. 09-07 54.88
274049 AP CK 3/19/2D08 GAB001 GABRIEL EQUIPMEN7 CO 09-07 1,050.84
214050 AP CK 's/19/2008 GEN007 GENUINE PARTS COMPANY 09-07 6.33
214051 AP CK 3/19/2008 GOL014 GOLDMAN PROMOTIONS 09~~07 1,314.25
274052 AP CK 3/19/2008 HAR009 HARPER AND ASSOCIATES, 09~~07 5.733.00
214053 ~ F,P CK 3/'1912008 HEN002 HENDERSON-MICHAEL R 09~~07 150.00
214G64 P.P CK 3119/200E HIGG21 HIGHLF,NDEQUIPMENT~EN 09-07 3g,9?
2'14055 AP CK 3/i5/2008 HIG023 CARWASH-HIGHLAND HAI~C G9~-07 337 7.
21^-.05c AP ~~K 's~~SI2008 HCLC23 HCLGUiN-JcSSICHG W-~' c7~;
21405i AP CK 3~49/2006 HOSOY~, HOSTE-! cR-JcNNiFER 09~~G- Sc.Sc
=^.4GSE P.P CK 3i`:5i2005 HUROG~ HUR~-GE;W.LDc 09-C.i 2.205.OC
2'.4~55 AP CK 3i?S/2DG6 iDE0G2 ~DcARCtJ~cDiACOR?. 05-0~ ~ 2?.00
2~40v0 AP CK 31~5/2CGk INLOOS INiANDDcSERTSECURI?Y 09-0? 35b.oG
Date: Wednesday, M~3rch 19, 2008 Page: 3 of 3
Time: 03:02PM East Vailey Water District Report Zosoo.~c
User: KATHY Check Reqister - Standard Company: EVWD
As of: 3/19/2008
BankAccount: Citizens Business Bank 13110 OOAO-ODO-0-000-00-DO
Check JI Tn Ctieck Payee Clear Period
Nbr 7p Tp D-ate ID Payee Name Date Posf Amount
214067 AP CK 3l19/2008 IN1005 INIAND WATER WORKS SUF 09-07 3,841.41
214062 AP CK 3it9/2006 INT005 ~ INTERSTATEBATTEftY 0&07 ~ 115.70
214063 AP CK 3/19/2008 JRF001 J.R. FREEMAN CO., INC 09-07 5827
214064 AP CK 3/79/2008 KON004 KONICA MINOLTA BUSINES: 09-07 702.00
214065 . AP CK 3/19/2008 KRE001 KREPSZ-SEAN 09-07 7,46
214066 AP CK 3/19l2008 LAW003 LAWSON PRODUCTS,INC 09-07 277.75
214067 AP CK 3/19/2006 LOP055 LOPEZ-RAUL 09•07 103.32
274068 AP CK 3/'19/2008 MAR134 MARTINEZ-JOHN O 09-07 38.49
274069 AP CK 3l19/2008 MCM002 MCMASTER-CARR 09-07 181.62
214070 AP CK 3/19/2008 MiL001 MiLOBEDZKI-JACEK 09-07 ~ 1,200.00
214071 AP CK 3/19/2008 MOR073 MORA-FLOR 09-07 82.02
214072 AP CK 3l19/2008 MOR074 MORALES-RAFAELA 09-07 85.16
214073 AP CK 3~19/2006 MUN019 MUNIFINANCIAL 09•07 2,929.06
214074 AP CK 3/19/20D8 OC0001 O'CONNER-SEAN M 09-07 19.10
214075 AP CK 3/79/2008 OFF007 OFFICETEAM 09-07 2,454.40
214076 AP CK 37i9/2008 PIC003 PICAZO-MARfAE 09-07 45.81
214077 AP CK 3l19/2008 PIC004 PICKETT-JESSICA 09-07 41.54
214078 AP CK 3/19/2008 PLU002 PLUS t PERFORMANCE 09-U7 1,504.72
214079 AP CK 3/19/2008 POM002 POMA DISTRIBUTING CO 09-07 1,501.03
214060 AP CK 3/19/2008 QWE00'i QWEST 09A7 ~ 26.89
214081 AP CK 3/19l2008 RAM037 RqMSEY BACKFLOW & PLU 09-07 2,573.00
214082 AP CK 3/19/2008 REA013 SERVICES-REALPRO REO 09-07 32.60
214063 AP CK 3l19/2008 REF001 REFUSE DEPT CITY Of 5 B 09-07 1,934.93
214084 AP CK 3l19l2008 REY036 , REYES-ELVIA 09-07 • . 62.80 ~
214085 ~ AP CK 3/19/2008 ROQ001 . ROQUET PAVING 09-07 8,946.26 .
214066 AP CK 3/19/2008 ROS037 ROSALES-ISRAEL 09-07 50.91 ~~
214087 AP CK 3/19/2008 SAF001 SAFETY KLEEN CORP 09-07 ~ 523.56
214088 AP ZC 3/19/2008 SAN006 SAN BERNARDINO VALLEY P 3719/2008 09-07 0.00
214089 AP CK . 3/19/2008 SAN007 SAN BDNO PUBLIC EMPLOYI 09-07 ~ 632.96
214090 AP CK 3/79/2008 SAN013.1 JAMES STEVEN SANTINI 09-07 9,912.50
214097 AP CK 3/19/2006 SHE014 SHERIFF'S COURT SERVICE 09-07 192.81
214092 AP CK 3/19/2008 SHE014 SHERIFF'S COURT SERVICE 09-07 338.38
2i4093 AF~ CK 3/19/2008: SOC004 SO CAL EDISCN COMPANY ~ ~ OS-07 147,20321
214094 AP CK 3/19/2008 STA055 STATE DISBURSEMENT UNI" 09-07 1,127.00
214095 AP CK 3/19/2008 SYS002 SYSTEMS SOURCE, INC. 09-07 926.39
214096 AP CK 3/19/2008 UND002 UNDERGROUNDSERVICEA 09-07 163.50
2~4097 AP CK 3/19/2008 UNI023 UnitedStatesTreasury . 09-07 100.00
214098 AP CK 3l19/2008 VER004 VERIZON CALIFORNIA 09•07 89.70
214099 AP CK 3l19/2008 VIL025 WHOLESALE.L-VILLAGE NU 09-07 694.01
214'100 AP CK 3/19/2008 VIS002 VISTA PAINTS 09-07 . . 366.46
214701 AP CK 3It9/2008 VUL001 VUICAN MATERIALS COMPF 09-07 1,004.86
214102 AP CK 3/19l2008 WIL093 WILSON-ANN-MONICA 09-07 38.83
214703 AP CK 3/19/2008 WIN007 WINNERINDUSTRIALSUPPL 09-C7 732.02
214104 AP CK 3/19/2008 WIR003 WIRELESS WATCHDOG, LLC 09-07 252.00
214105 AP CK 3l19/2006 YOU027 YOUNG-GREG 09-07 310.20
214i0o AP CK 3l~9/2006 ZAM006 ZAMOR4N0-JOEA 09-07 41.15
ChzckCounr 160 BankACCOUntTOtal 867,066.86
Cour,t Amouni Paid
Regular 759 847,O6G.86
Hznc 0 0.D0
voia p 0.00
Siuo J D.00
-° ` 0.^uC
INas;: "u v.CC
Cc;=_tz.:~ire ~ ].OG
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EAST VALLEY WATER DISTRICT
C(JMMITTEE & REPRESENTATIVE ASSIGNNIENTS
AD-HOC COMMiTTEE~
L.abor iVeqca4iations
Skip W'ilson, Chair
Kip Sturgeon
STAfVDING COMMI3TEES
F'ublic Outreach
Kip Sturgeon, Chair
Skip W'ilson
L.e isl~~tive
Matt Le: Vesque, Chair
Skip W'ilson
Budqet
IVlatt Le Vesque, Chair
Skip Wilson
Ad-Hoc: and Standing Commitfee Chairs may set meeting times,
set age~ndas invite staff, invite paid advisors and invite unpaid advisors.
REPRESENTATIVE ASSIGNMEPITS
lJpper Santa Ana
Robert Martin
Ronald Buchwald
Citv Cr~eek 1Nater Com~p~nv
Donald Goodin
Skip Wilson
4Vor4h i°ork UVatee Com~anN
Kip Sturgeon
C)onaid Goodin
Skip Wilson
Steve P~egre~te-Until 04/01/08
Exchanqe Pian . , ,. .
Robert Martin
Ronald Buchwald
SBVIUIUUD
Skip Wilson
fVlatt Le Vesque
PJiarch 2G~8/Dcr
~
Board YVlemorandum Date: March 22, 2008
From: Brian W. Tc>mpkins / Chief Financial Officer
Subject: Budget F=ormat
Recommendation~: For informational and comment
purposes only.
Background:
Recently, the Board has commented about formatting changes to, and process changes in
development of, the Districts annual budget. In response, staff would like to present some changes
that we feel can <~ddress the boards concerns and enhance the information presented, while
maintaining the ability to integrate the budget into the District's accounting and financial reporting
functions.
Staff reviewed close~ to 20 budgets prepared by other,agencies, with formats ranging from simple to
very comp(ex sind we found many good ideas. included at the beginning of this section is a Table of
~ Contents from one of the examples of 'extreme budgeting' we encountered during our research.
Certainly there is much useful information presented, and the agency was presented with awards for
budgeting exce:llence. But we also noted that a 10 page transmittal letter from the general manager
and a section cm `How to Use this Budget DocumenY were inciuded, which seem to diminish, at least in
appearance, this.documents usefuiness as a working management tool. We invite the boards review
and comments about this exampie.
Foliowing the examples from the other water district is staff's suggested format for EVWD. The
Operating Budget is similar to prior EVWD budgets in 4hat budget line items are grouped into the same
cost centers, i.e. Source of Supply, Pumping. These costs centers are in accordance with Guidelines
established by the State Controller for financial reporting by Water Districts, and presenting the budget
in a forrriat similar to the financiai statements seemed most efficient.
7here are however three major differences. First, a four-column format with numbers for current
budget and ac;tual, proposed budget for ne~ year, and a forecast for the foilowing year replaces
separatefy pre:>enteci water and sewer department budgets. A second change is the inclusion of short
statements about certain budget line items, on pages facing the numbers, with the intent on making the
budget a little more informative. Finally, the capiial expenditures section has been removed in
anticipation of Munif=inancial's rate study fhat wiil include recommendations for differeni Reserves. In
place of the Capital Expenditures is an `Other Uses of Funds' section that includes contributions to
those reserves firom current operations.
Be~tiind fhe Opera.ting Budget is a restatement of Operating Expenses by departm2nt. This break down
07~ oper~ting cosis inio natural reporting units serves two ohiectives. First it allows #or a cios2r
inspecrion or costs wiihin a deoa~ ~meni and makes it easier ic require vvali thougni oue jusiiTicaiion ior
2ach line iiem, in essence, zere based budgezing. Second; by ~rzsen;ing depa*men?s individually,
>
~ department heads can present their departments long term goals, list current year accomplishments
toward those goals, and then state what they expect to accomplish in the coming year or two. This gets
Ytie departmerit heads and District as a whole thinking in. terms of the hot topic behind recent
Governmental Accounting Standards Board statements - performance measurement.
The final two s~~ctions present the capital expenditures and related Reserves.
Capital Repiac:ements include items that can be acquired through purchase, such as trucks and
equipment, or public works projects that can be completed quickly for less that $50,000. This reserve
would most Iik~~Iy be: funded exclusively by contributions from operations and it is anticipated that the
funding would be at a very consistent level although actual expenditures from the fund may fluxuate
significantfy frc,m year to year. Any reserve balance that was accumulated could earn intersst, but
more irriportar~tly, be available for emergency purchases without requiring an amendment to the
operating budget as is currently necessary.
Capital improvements are the long term projects that expand the districts system in anticipation of
growth, or replace ~xisting facilities made obsolete by age or new regula#ion. Contributions from
operations would ju:st be a portion of the flows into this reserve. Other items such as grants and
capacity fees ino longer on the operating budget), investment income and debt proceeds wouid be
annual contributors toward reserve expenditures. .
7he Board would be asked to review and comment on a muitipie year spending plan for these reserves
and would be z.sked to adopt the spending plan presented for the upcoming budget year only.
~
Y
J
4
Tabie of Contents
Page Number
General Manager's Letter of Transmittal ..............................................................................1
Distinguished Budget Presentation Award ............................................................................11
CSFMO Excellence in Operating Budgeting Award .............................................................12
Introduction
How to Use This Budget Document ....................................................
Aboutthe District .................................................................................
Organizational Structure .....................................................................
Budget Guideline:s ...............................................................................
Budget Basis .......................................................................................
Budget Process ...................................................................................
Budget C2.lendar .................................................................................
Bud et Ad'ustme~nt Pr
..................................13
..................................15
..................................18
..................................19
9 1 • ocess .............................................................................
Financial f'olicie:> .............................................................................................
Historv ar~d Cornmunitv Profile
.................19
................. 20
................. 2D
................. 21
.................23 .
History .......................................................................................... ......................................... 54
Large Housing Development Projects ......................................... .........................................54
Overali Economy .......................................................................... ......................................... 55
Gross Reqional Product ............................................................... .........................................57
Population .................................................................................... ......................................... 57
Residential Reai Estates and Housing Prices .............................. .........................................59
Employment and Job Growth ....................................................... .........................................61
District Service P,rea ..................................................................... ......................................... 63
Steateaic Plan
Overview ............................................................................................................................... 64
Strategic F~lan ........................................................................................................................65
Di:>tricYs F'hilosophy ..............................................................................................................66
Strategic C3oals <~nd Objectiyes .............................................................................................67
Lonq Terrn Financial Plan
Long-Temi Goals and Objectives .........................................................................................69
Ten Year I'rojecl:ed Fund Balance by Fund Type- Narraiives and Graphs .........................71
Ten Year Debt Coverage Ratio Projection ............................................................................81
Schematic: of Fwid Structure and Cash Flow .......................................................................83
Ten-Year Projected Ending Fund Batance Summary ...........................................................84
Ten-Year Forecast activities by Fund Balance .................................................................:... 85
Section 1 - Oaeratinq Butlceet
Budget Process Overoiew ..................................................................................................... 99
Operaiing Budge;t Overview ..................................................................................................10~
Nistorical vraph of Operations - Budget vs Aciuai - Water ..................................................103
Historical Graph of Operations - Budget vs Actuai - Wastewater .........................................104
Onerations Summaries
O~erating Budg{;±Summery-.411 Funds ...............................................................................105
Operaiing Budgei Summary by Fund .................................................................................. 906
~evsnue:s (s r~r~ana
Cverview .............................................................................................................................. 113
RE;v2nues by ~und Sch2dules ............................................................................................ ~21
>
Ex ep niiitures b~i Fund
Overview .............................................................................................. ...............................137
•# PurchaseclWater ................................................................................... ...............................138
1 Expenditures by Fund Schedules .......................................................... ...............................144
Ex e~nditures b~r Department
Summary of Operating Expenditures by Department ........................... ...............................151
Oueratinq Budqet bv Deoartment:
Water Ope>ration:>
Ge:neral Manager and Public Affairs ......................................... ...............................152
Engineering ............................................................................... ...............................157
Finance ,and Customer Service ................................................. ...............................161
Human F:esources .................................................................... ...............................166
Water-Operations and Maintenance ...................................... ...............................171
EHin ForE:st Recreational Reserve ........................................... ................................176
Wastewate;r Operations .......................................:.................................. ...............................180
4S Recyclf:d Wat:er Operations .............................................................. ...............................184
Debt Services ...............................................................:......................... ................................188
Emplovee Benefits:
Summa ,ry of Employee Ben~fit Costs ................:...................... ...............................192
Graph of Staffing ...................................................................... ...............................193
Di:>trict Grganization Chart ........................................................ ...............................194
Section II - Can'dtat Budqet
O vervi ew ............ ..................:................................................................................................195
Ca ~a'tal Ex:pendi'tures Summa
FY 2007-2D08 Overview of All Capital Expenditures by Fund ........................... ..:................197
FY 2007-2D08 Sumrr~aryof Smali Capital Item Purchases - Water ................. ...................200
FY 2007-2~08 Summary of Smali Capital Item Purchases - Wastewater ........ ...................201
~
FY 2007-2008 Summary of Small Capital item Purchases - Recycled ............ ...................202
FY 2007-2008 GiapFi of Capita! Improvement Program Expenditures .............. ...........:.......203
FY 2007-2~08 Summary of Capital Improvement Projects ........................... ...................204
Ca itp a1 Expenditures bv Fund
FY 2008-2017 Graph of Planned Capitai Improvement Expenditures by Fund ...................206
Caoital Fund Water
FY 2007-2008_Rf:view of Capital Budget and Appropriation ............................. ...................207
FY 2008-2017 C:apital improvement Project Spending Plan ............................ .................... 209
FY 2008-2017 De:scription of Planned Capital Improvement Projects ........... ....................210
Ca aci Fee Expansion) Fund Water
FY 2007-2~OII Rf;view of Capital Budget and Appropriation .............:.............. ....................214 ,
FY 2008-2D17 Capiiai Improvement Project Spending Plan ............................ ....................215
FY 2008-2D17 Df;scription of Planned Capital Improvement Projects ........... ....................216
Ca itap 1 Fund Wa:stewater
FY 2007-2008 Rf;view of Capita! Budget and Appropriation ............................ .................... 217
FY 2008-2017 C~spital Improvement Project Spending Plan ............................ ....................218
FY 2008-2017 DE:scription of Planned Capital Improvemeni Projecis ............ ....................219
Caoiiaf Fund Rec:vcled Water
fY 2007-2008 Review o` Capital Budget and Appropria'tion ............................ ....................222
FY 2005-2017 Capital Improvement Project Spending Plan ............................ ....................223
FY 20G?-201& Gescripiion oi Pianned Capiial improvement Frojecis ............ ....................22?
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GO~/ERNMENT FINANCE OFFlCERS ASSOCIATION
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~ud~~t Pr°esent~tion
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PRESENTED TO
Municipal ~V6~ater Distriet
California
Forthe Fiscal Year Beginning
July ~, 2006
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OP~l~ATING
~IJI~GET
~
EAST VALLEY WATER DISTRICT
2008-09 Budget
Opereting Revenue
Water Sales
Water Systam Charge
Initiation of Svc Charges
Colleciion Charges
Installation Charges
Connection Charges
Sewer Treatrnent
Sewer Collection
Permit & Inspection Fees
Non Operating Revenue
Rents & Leases
Interest Income
OperaGng Grants
6ain on Disposal of Assets
Other
20W-08 2007-08
Projected Budgeted 2008-09 2009-10
Actuai Amended Proposed Forecastetl
13,427,400
250,000
2so,ooo
1,000,000
8,452,200
65,000
23,444,600
2,500
450,000
127,500
580,000 - -
Total Revenue - 24,024,600
~
~
~
EAST VA!_LEY VJATER DISTRICT
2008-09 Budget
Category. ~ Category Descriptions _
W1ter Sales Commodiry charge per hundred cubic ft of watar delivered
Water System Charg~s Flat monthiy charge to cusiomers based on meier size .
Iniuation of Svc Char{3es Due with application for service ($25)
Collection Charges Delinquent (1.5%), Disconnect ($45), returned check charges ($20)
Installafion Charges
Connection Charggs
Sewer Treatment Collection of fees based on Ciry of SB retes
Sewer Collection Fees to cover maintenance of district sewer collecGon lines
Permit & Inspeciion F'ees
Rents & Leases ' Billboards - 3rd & Sterling
Interestlncbme .
Opereting Grents
Gain on Disposal of Assets
Other
%
EAST VALLEY WATER DISTRICT
2008-09 Budget
Operating Expenses
Source of Supply
Supervision & Labor
Facilities Maintenance
Purchased Water
Groundwater Repienishment
~ North Fork Assessments
W ater Testing
Pumping
Supervision & Labor
Facili5es Maintenance
Materials & Supplies
Fuel & Power
Treatment Chemicals
. Vehicle Maintenance & Fuel
Water Treatment
Supervision & Labor
Facilities Mainienance
Materials & Suppiies
Fuel & Power
Contract Treatment
Treatment Chemicals
Vehicle Maintenance & Fuel
Sewer Treatment
Transmission & Distriubu4ion
Supervision & Labor
Facilities Maintenance
Materials & Supplies
Vehicla Maintenance & Fuel
Wastewafer CollecYion
Suoervision & Labor
=acilities Maintenance
M;ierials & Supoti~s
Vahide Mainc2nance & ~uai
2007-08 2007-08
Projected Budgeted
Actual Amended
61,50D
100,000
61,500
160,000
• 383,000
429,100
220:000
45,000
2,i so,ooo
160,000
52,000
- 3,096,100
119,800
30,000
14,000
160,000
290,000
45,000
2,000
660,800
5,554,000
704,200
155,000
208,000
111.000
- 1,178,200
225,500
60,000
^-3,OOG
9S,OOJ
=23,50G
>
2006-09 2009-70
Proposed Forecasted
j
~
v
EAST VAL.LEY W'ATER~ DISTRICT
20U8-09 Budget
~
Category Category Descriptions _
Souroe of Supply
Supervision & Labor
Facilities Maintenance
Purchased Water
Groundwater Replenishment SBVWCD pump tax at 6.65 per AF
North Fork Assessmerits
Water Testing Compliance with DHS
Pumping
Supervision & Labor
Facilities Maintenance
Materials & Supplies
Fuel & Power Electrical power to extract and transfer water
TreatrnentChemicals Wellheadtreatment
Vehicie Maintenance F= Fusl .
v°-
4 Water Freatment .; -
~ Supervision & Labor .
Facilities Maintenance
Matertals & Supplies
Fuel & Power ~
Contract TreaVnent
Treatment Chemicals
Vehicle Maintenanb'e~t4 Fuel ~'~^'~'~~~. ~ ~ ~""
Sewer Treatment Remittance to Ciry of SB of Treatment Fees Collected
Transmissiorc& DisFriubution
Supervision & Labor Field crew, Meter Shop, sewer crew -
Facilities Maintenance ~
Materials & Supplies Small tools, inventory us2d to repair mains, szrvices
Vehicle Maintanance & Fuel Construction vehicles and Pickups driven by Field & Meter crew
Wastewafer Coifeetion
Supervision € Lab~r
Facilities Maintzn>nc2
NSaierials & Supplies
Vehicla Maint~nanc~ & i=u=i
r
t
EAST VALL.EY WATER DISTRICT
2008-09 Budget
2007-08 2007-08
Projected Budgeted
Actuat Amended
Cusfomer Accounts
Supervision & Labor 437,500
Equipment Ezpenses 25,000
Postage 720,000
Contracted Services . . 720,000
Materials & Supplies , 80,000
- 782,500
General & Administrative
Supervision & Labor 3,192,800
Directors Fees 64,000
Directors Expenses 25,000
Utilities 136,000
, Meals, Lodging, T2vel, Mileage ~ 44,000
Dues & Subscriptions . 712,300
Postage . 10,000
Office Supplies -
ComputerSystem Maintenance . ~ 40,000
" Vehicle Maintenance & Fuel ~ 45,000
Outside Services 989,500
~ Legal Fees , ~ 85,000
Audit / Accounting 35,000
Trustee Fees 40,000
Election Fezs
Regulatory Fees / Compliance 70,000
Rents & Leases ' ~47,000
Licenses & Cert'rfications ~ 3,000
Employee Frograms ' ~ ~ -'~ 24;000
Generallnsurance 280,000
Education / Seminars / Conferences 70,000
Safety Equipment 15,000
Disaster Emergency 8,000
- 5,435,600
Total Operating Expenses - t7,513,700
Pdon-Operating Expense
1996 COP Inkerest 77,455
2001 COP Ini2rest 347,772
2004 Loan Inizrest 409,760
?006 Lo2n interest 285,702
Conting~ncy 70,000
- 1,730.089
7otai Operating c Non-Operetiny Exoense - ~ 8,643,789
2008-09 2009-10
Proposed Forerasted
y/
e
EAST VALLEY NIATEFt DISTRICT
2008-09 Budget
__ Categc~_ Category Descriptions _
Customer Accounts
Supervision & Labor
Equipment Expenses
Postage
Contracted Services
Materials & Supplies
General & Administrative .
Supervision & Labor
Dirociors Fees
Directors Expenses
Utilities
Meals, Lodging, Trave;I, Mileege
Dues & Subscriptions
Postage
ONice Supplies
Cornputer System Maintenance
Vehicle Maintenance & Fuel "- ''"` ~
} Outside Seivices
f Legal Fees
Audit / Accoun6ng
Trustee Fees
Election Fees
Regulatory Fees / Coinpliance
Rents & Leases
Licenses & CeNfications,
Employee Programs
General Insurance
Education / Seminars / Conierences
Safety Equipment
DisasteY Emergency
Non•Operating Expense
1996 COP Interest
2001 COP Interest
2004 Loan }nterest
2006 Loan Interesi
Contingancy
Financial audit - RAMS
Offibe suites 12, 18, 8 t9, Storage units on 5th
Property & Liabiliiy with SDRMA; Caldwell consltg
Semi annual pmis in June, December. Retires in 12l2003
Semi annuai pmis in June, Decamber. Retires in 12/2020
Semi annual pmis in February, August. Retirzs in 8/2024
Semi annuat pmis in M~rch, Septembec Re[ires in 3/2026
~~
EAST VALLEY WATER DISTRICT
2008-09 Budget
Other Uses Of Funds
Capital Outlay
Contrib To Capital improvement Reserve
Debt Service Principal
Total Ezpenditures
Net Cash Flow
J
2oo~-oa 2oo~-Oa
Projected Budgeted
Aciual Amended
724,000
2.882,100
1.774.711
5,380,811
24,024,600
J
2008-09 2009-10
Proposed Forecasted
~~
>
EAST VALLEY WATE:R DISTRICT
2008-09 Budget
A Categor~ Category Descriptions _
Other Uses Of Funds
Capital Replace Reserve
Capital Improve Reserve
Debt Service Principal
See Capital 8udget section
See Capital Budget section
See Scheduie
~~
~..
hAST VALLEI~ WA I'Eg DISTRICT
Summary of C)perating Expenses by Department
2008-OS Budget
Administration
Finance / Information Se:rvices
Customer Service
Field Operations
Engineering ! Production
2007-08 2007-08
Projected Budgeted 2008-09 2009-70
Actual Amended Proposed Forecasted
4,455,700
872,600
796,000
2,825,700
~ 8,563,700
Total Operating Expensf;s - 17,513,700 . -
~
~
~~
a
~imance / Inforrnation Systerns
f3esponsibiCities
7he Fi~nancE: Department is responsibie for correctly recording the DistricYs
financisQ transactions and preparing financial reports In accordance with state
controller guidelines, and requirements of the District's creditors and board of
directors. This includes payroll and accounts payable disbursement functions,
accounts rec:eivable, purchasing, and collection of disfrict revenues, investment
and debt ma.nagement, and internal auditing.
~ccompiishiments During 2007-08
s~Norked with Muni Financial to obfain 10 year water / sewer rate study
• Installed a new computer driver for Flexidata - it enables the District to
acce:~s information for reporting on the survey of the District Sewer Lines
's fnstalled and migrated ~he Harris Billing system to a new server to enable
~' i:he District to develop a disaster/recovery test data base
~ • Cnstailed fiitering software to reduce the amount, of spam and unwanted
e-mails
~bjectives for F6sca! 1(ears 2008-09 and 2009-10
o Implementation ofi GASB 45 reporting, OPEB (Other Post Employmeni
Benefits)
• Obtain funding ~or our capitai projects
~ Reduce processing 4ims and paperwork on purchases
~ Continue work on implemen*,ing a disaster recovery program
=inancePe, ifUe~sures.doc
1~
,
,
~iinance / In~ormation Systems
.~
e Research aiternative back up solutions to include compiete server and
vuorkstation imaging
~ep~r#imental Personal
Approved Positions
Chief Financial Officer 1.00
:3enior Information Systems Coordinator 1.00
Information Systems Coordinator 1.00
Accounting / Warehouse Supervisor 1.00
Accounting Specialist II 1.00
Accounting Specialist I 1.00
:3torekeeper / Buyer III ' 1.00
3torekeeper/ Buyer il ~ 1.00
Ib
J
East Valiey Water District .
D~epartmental Expenses - Finance / Information Services
20U8-09 Budget
2007-08 2007-08
Projected Budgeted 2008-09 2009-10
Actual Amended Proposed Forecasted
Generai &,4dministraiinn
Supervision & Labor - Accounting 272,000
Supervision & Labor -1Narehouse 97,000
Supervision & Labor - lnformation Systems 117,000
Overtime Labor 10,000
Allocated Benefifs 205,000 ,
Dues & Subscriptions 6,000
Postage 5,000
Office Supplies 5,000
Computer Systern Maintenance 25,000
Vehicle Maintenaince & Fuei 5,000
Consultants
~ 25,600
outside Service:c 2,000
Legal Fees 37,000
Audit / Accounting 40,000
7rustee Fees -
Licenses & Certifications 1,000
Education / Seminars! Conferences . 10,000
Meals, Lodging, Trave(, Mileage 9,000
Safety Equipment 1,000
~ - 872,600 - -
6 °l
4
Custorner Service
Responsibilities
The Custonier Service Department is responsibie for billing customers in
accordance with District Ordinances, receiving, posting and depositing customer
paymerits, eind representing the District to it's customers in a firiendly and
professional manner.
Accompl6shments During 2007-08
. Reviewed biil print and mailing vendor relationship and recommended
<;hange in favor of reputable company that had established facility in
Redla.nds. Previous facifity was in Oxnard. Realized savings of 20% per
E~iece,.
• 1Nork~d to reduce number of written customer complaints to no more that
Ei annually
m Reduced average customer wait time while in phone system queue to 30
~ secorids through implementation of automated payment system (IVR)
• Implemented Check 21 processing system to reduce check float time to 1
c9ay - improve cash fiows
~ Incre<~sed number of customers signed up for Pre-Authorized Payment
E~rogram, which requires zero staff interaction with customer, by 8%
~bjectives ~for Fiscal Years 200~-U9 and 2009-10
~ I_ook for efficiencies in the biiling process by taking acivantage of installed
AMR meters.
~~Train 3 staff inembers on new Check 21 processing system by June 2009.
~ Refine District credit policies to reduce fihe number of payrnent extension
reque;sts - particulariy by chronicaily delinquent customers.
~ Reduce the number of cusfomers locked off for non-payment, possibly by
imp(ementing a reverse 91 ~ sysiem to give c~stomers 48 hour notice
l ~'
Cu~tomer ~ervice.
~ o(:lean up customer database by inquiring about updated contact phone
riumbers and standardizing street names and abbreviations used
0 Work with engineering to link Billing database with G1S system
s Imple4ment web-site solufion to ailow customers to turn on/ turn off service
vvithout calling or visiting the District office.
~ Introduce and encourage customers to utilize electronic bili presentment.
D~epartimental Personnei
Approved Pc~sitions
Custamer Operations Supervisor 1.00
Custamer Service Lead 1.00
[)ata 8ystems Operator 1.00
~ ~ Customer Service Representa#ives 4.00
Meter Service Workers - Turn on/off 2.00
Meter 3ervic;e Workers charge time to Customer Accounts for meter reading
based on actual time spent.
Time spent by Meter Service Workers on meter and service line repairs is
charged to Transmission & Distributions, which is the default cost-center for
Meter ~3hop labor
4~
v ~
East Valley Water Distr,ict
Departmental Expenses - Customer Servic~
2008-09 Budget
~
Opera4ing DepartmenY
Supervision & La.bor - Officz
Supervision & La.bor - fvleter Reading
Overtime Labor
Contracted Services
Postage
Office Supplies
Equipment Rent:s & Leases
Equipment Maini.enance
2007-08 2007-OB
Projected Budgeted 2008-09 2009-~0
Actual Amended Proposed Forecasted
285,000
150,000
2,500
120,000
120,000
80,000
yo,aoo
15,000
782,500
Generai & Administration
Education / Seminars / Conferences
Meals, Lodging,'i"ravel, Mileage
Dues & Subscriptions
Computer System Maintenance
Regulatory Fees / Compliance
Rents & Leases
Licenses & Certifications
6,000
3,500
2,000
5,000
3,000
13,500 -
- 796,000 -
'7_0
CAPI`I'AL
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PtiAST VALI_EY WATER DISTRICT
f.;a~ital Re~5lac~ements
lOD8-09 Budget
i..
,~
,
2007-08 2007-08
Projected Budgeted 2008•09 2009•10
Actual Amended Proposed Forecasted
Adrninistration
Mutual Water Company Stock 10,000
Web Site Upqrade 10,000
Emeryency Response Planning 6,000
Production Copier
Finance
Warehouse Truck ` 49,000
Water / Sewer Rate Investigation 75,000
PC Hardware Upgrades fi,000
PC Saftware I~pgrades 4,000
Accounting Software
Cusiomer Serv~ice
IVR Software 50,000
Bi~ing / Repoiting Software Upgrade 20,000
~ Customer Biliing Software ~ . '
~ Engineering. 16,000
Backffow SoHware
Produc4ion
New Pickup l"rucks 70,000
hield
Sewer Systern Video Equipment 185,000
New Pickup Trucks - Maint 99,000
New Pickup l'rucks - Garage 35,000
New F'ickup -i rucks -. Meter ShoQ 35,000
Trailor Mounted Compressor & Misc 24,000
Misc Tools & Equip 30,000
724,OOC
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>
EAST VALLEY WATER DISTRICT
2008-09 Capitai lmprovement Plan
,
9,
Supply Facilities
Plant 40 - Rehab
Nofh Fork Canal - new intake pipeline
from Santa Ana River to Plant 134
Plant 151-new 2,000 gpm weli on 6tli street
Drilling & Drain Line
Equipment
Piant 150 - new 2,000 GPM weli at plant site
Drilling
Equipping
"freatment Facilities
Regional Water Treatment Ptant -
Feasibility Study ,
Plant 134 - Upgrade Technology, Exp to SMGD
Plant 150 - Ph 1, 12,000 gpm Perchl Trtmt
Preliminary Engineering
Final Design
Construction
Plant 150 - Ph 2, Addl 5,000 gpm
Plant 107 - Relocation of leased lon Exchange
ireatment plani ~
Pumping Faciiities
Plant 127 - add 1,500 gpm boostar for addad
Lower io Iniermediaie zone transferablility
Piant 40 - Intermediat2 to Upper zor~e
Add two i,000 gpm boosters
Addiiional 1,000 gpm boostar
2oo~-oa 2oo7-os
Projected Budgeted 2008-09
Total Actuai Amended Proposed
i60,000 160,000
2,750,000 2,750,000
825,000 825,000
605,000 605,000
825,000
605,000
5,770,000 - 3,735,000 605,000
170,000 170;000 %
300,000 300,000
800,000 650,000 150,000
1,250,000 7,250,000
23,770,000
650, 000 650, 000
26,940,000 - 1,770,000 1,400,000
300,000
600,000
's00,00G
i .LOG.OGG
~G
>
E/~ST VALLEII WATER DISTRICT
2008-09 Capit,al Improvement PJan
~
2009-10 2010-11 2011-72 2012-13 2013-14
Forecasted ForE:casted Forecasted Forecasted Forecasted Thereafter
825,000
605,000
825,000 605,000
,
~
~
,
14,000,000
9,770,000
14,000,000 9,770,00()
21 C,000
90,000
~00,00;)
300,000
210,OGG :90.OG0 300,000
300,OOG
300,000
nL
J
EqST VALLEY WATER DISTRICT
2008-09 Capital improvement Plan
i
3
"Yransmission & Distribution System
Annual (Nain Replacement Program -
Sparks Rd and Rogers Ln pipelines
Plant 101 - recoating
Plant 143 - s/of Merris, e/of Church
Intermediate zone, total capacity of i0mg
Plant 12 to Plant 150 - 30" pipeline in 6th
Street, Pedly to PI 150
AMR Meter Replacement Program
Collection System •
Annual Main Replacement Program
f'seneral
Water System Master Plan
GIS Implementation
Non-Designtaed
Sewer System Management Plan
Arnua! Capital cxpendifures
2oo~-os 2oo~-os
Projected Budgeted
Total Actual Amended
1,950,800 300,500
250,000 250,000
1,000,000
700,000
275;000
4,175,800
380,800
380,800
2008-09
Proposed
310,000
500,000 200,000
275,000 '
1,325,800 510,000
• 380,800
380,800
120,000 120,000
118,000 118,000
95,000 95,000
100,000 100,000
433,000 - 433,000 -
38,899,600 - 7,644,600 2,515,000
;
~7 7
J
E~AST VALL~I( WA'iER DISTRICT
2008-09 Capit;al im~~rovement Plan
~S
,
2009-10 2010-11 2011-12 2012-13 2013-14
Forecasted ForE~caste~9 Forecasted Forecasted Forecasted Thereafter
320,000 330,000 340,000 350,000
1,000,000
320,000 330;000 340,000 1,350,000
14,530,000 10,?90,000 640,000 2,175,000 605,000 300,000
7 ~
5
I Ea:~t Val ley
~, Wsater District
March 11, 2008
[NE_MORAND~UfUi
TC9: Bob fUi., Brian T., Ron B., Gerald S.
FFtONi: Mike Maloney /n~~
SUBJECoT: New Vehicles for 2007-2008 Budget
Tinis is the last of the trucks to be ordered for this budget year. Here are
two quoi.es for three 2008 GMC Sierra 2500 HD; two for the Field and one for the
MPter Shop. One quote is from Inland Pontiac GMC and the sec;ond quote is
from Hsitfield Suick GMC. Inland's quote for these vehicles is $92,510.94.
Hatfield's quate is $87,353.97.
If is my recommendation that the District issue a PO for Haifield Buick
GMC for $87,353.97. The deadiine for ordering 2008 trucks is April 3, 2008.
~
Conc;ur: ~~--~ ~ Date:
Gerald Sievers
Conc;ur: ~~~ ~,~...~~~
Ron Buchwaid
-! Z-O~
Date; 3~1~ ~~
Conr,ur. ~ ~'e' ` Date: ,~,~ ~ g'
8rian Tompkin
Conrur: _ Date: ~ /(~~
Bob i~ariin
~.,~~~:~~
. . '~" "- v
03/10/2008_ 13::'.0 9096534552 tw~rtciu m~i~.n ~••- --
kotl~ly SHELFFD
IM~TFlRO BeRCI( AND OMC TRUCK
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WYENTORY
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' MSRP 527222
Paci£ic bod~ $6075
NET' MSRP $332.97
~,p~t Valley $z6898
~°uT~ P0~ doc fee $55
g~Tire fee $8.75
~~~~ Sales tax 62J:56.24
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~~D ZYALLES' BUICKPONTIAC GM Sale Control V5.00 Fridap Sanuary 18, 2008
CuTrent Dea.l #61433 ~
.Type4 1 Retail Customer A 251,39 Stock Z DateW O1/18/2008
shSalePrice S~'.
Ca ~:~25]_3~~.~..0.0 Cash Deposit F 0.00 Slsmanl U
.
Tx: Accessor.y X 0.00 Mnfg Rebate V 3250.00 Slsman2 #
Document Fees E 55.00 Pckl 0 days G 0.00 Closer #
Ta.xable Smog $ 0.0o Pck2 0 days $ o.oo
State Tax $ 1952.23 TOTAL DOWN $. 3250.00
Lvxury Tax $ 0.00
VE~HICLE TOT.?3L $ 27142.23 Tradel Gross B 0.00 LenderM 0 None
Payoff Y 0.00 Method: l Normal
L A& H TypD 0$~ 0.00 ACV H 0.00 Term2 1
Sesv Contract C: 0.00 Trade2 Gross $ 0.00 RateK 0.00% APR, O.OOo
Vehc Iasura:nce £'~ 0.00 Payoff $ 0.00
NonTx Accessry $~ 0.00 ACV $ 0.00 1stPymtDate: 03/03/2008
TOTAL TRADE $ . 0~.00 Days to lst PymtO 45
State DMV Fee *F: :375.00
State Smog Fee h~ 0.00 TOTAL SALE $ 27525.98
St:ate Tire Fee $ 8.75 TOTAL CREDIT. $ 3250.00 MNTHLY PYMT P 24275.98
DMV R/5 NumberJ AMT FINANCED N 24275~:9~8 ~OTAL PYMTS $ 24275.98
- --- ~ FastDeal: ~ --
Customer: STEVE SIiU12TE Stock: Unknown
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~
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'~o: Bob Maztin, General Manager; Ron Buchwald, District Engineer
~1'otv1: Eliseo Ochoa, Associace Civil Enguieer L'p ~/Z~p6
Date; 3/20/2008
~te: Plant 40
As of today (3/1~/08) the building, forebay a~id all underground piumbing have been
removed. Some ~ading has previously been done at the site, but Uecause of the new
configuration and removat of the forebay more grading is required. Of significant
impo:rtance at this time is the electrical panei. An electrical panel from DNH takes
appioximately 16 weeks to acquire. Also of importance at this time is grading and
the..pad. Once the grading and the pad are complete Basin can install/deliver the
units at any time, but we need sufficient time for the pad.to cure. Basin anticipates 4
months. are required for them to complete their part (see attached schedule). Aisb
impo:rtanY at this 6me is the modifications to the pump that are required due to the
-... _ . .... removal of the forebay.
Includecl with this memo is a cost estimate for the items remaining to complete Plant
40: ivIany of the items on this list are long lead items that should be funded soon if
this F'lant is to be completed by summer.
Basui Water has given the District a proposal for two options with reaazds to the
nitrate ion exchange unit. Option one is to purchase the unit for $995,097.00, and
enter into a water service agreement for $289.00 per acre-ft of final blended effluent.
The ;>econd option is a lease to own, 10-year aa eement, which will include a water
service agreement for $352.00 per acre-ft of final blended effluent and a one-time
mobilization iee of $100,000.
Well 40A is a significant and critical source to the Disli-ict, especially due to the
unce:rtainty of the wells with a history of perchlorate and the stability of the State
Wate:r Praject as a continual furi~re source. We11 40A wili provide an additional
sour~:e to the District's system that will be avail_able to use dnring this summer's
high demands or other potentiai emergencies.
>
COST 1=STINIATE FOR PLANT 40
MAJOR ITEMS COST
Nitrate Unit (Purchace 995,097.00
~ Electrical So Cal 107,750.00
Electrical Eciison est. 10,000.00
Pad (Malcom) e:st 45,000.00
Grading (Roquet) 10,500.00
~ Slag (Roquet) e:>t 10,000.00
4 Boosters 30,000.00
Pump Modifications 43,260.00
Telemetry/Phone est. 20,000.00
Start UplTesting e:st. 30,000.00
EVWD Parts Fx Labar est. 100,000.00
Misc. Landscape est. 10,000.00
TQT,4L 1,411,607.00
Mazch 22, 2007
l~[E1~Ia~~NDi71Vi
To: Boazd of Directors .
From: Robert E. Martin, General Manager
Subject: Board Vacancy
As you are ail awaze, Director Lightfoot passed away on March 1, 2007, creating
a vacanc;y on the East Valley Water District Boazd of Directors. An Ad-hoc Committee,
(Steve N~~grete: and Don Goodin) has met to discuss the various options tbe Board needs
to consider to deal with this vacancy. The Committee has decided to make the following
recommendations for the Boards consideration: ' ,
1) The Boazd should anooint a replacement for this open seat who would
then serve until the nea~t general election:
2) The Boazd should declare their intent to appoint and approve posting the
appropriate "Notices" at its Mazch 27~' Board Meeting.
3) The Notice should declare that all interested applicants for the vacancy
should submit flieir letter of interest no later than close of business on
Thursday, April 12, 2007 (in compliance with the 15 day Notice Period)
4) The Boazd should conduct a Special Boazd Meeting on Monday, April 16`~'
(2:00 pm) for the purpose of appointing a new Boazd Member.
5) If needed, a second meeting couid be held on Tuesday, April 24~' (regular
Board Meeting) to appoint a new Boazd Member. The appointment must
bz made by the close of business on Friday, April 27th to comply wi_th ihe
60-day provision mandated by State law.
6) The Committee requests legal connsel to provide a procedure for
conductir_g the Boazd meeting during the appointment process.
p ...,n: ..u
4
April 13, 2007
MEIVIOI2AND UM
To; I3oaxd ofDirectors
From: Robert E. Martin, General Manager
Subject: 33oazd Appointment •
On Frida,r, Apzil 13, 2007, the Boards' Ad-Hoc Committee met to review procedural issues
regarding the appoiniment of a new Board Member on April 16, 2007. The Cominittee wishes to offer
the following re:comnlendations: ~
1) All publi<; comments regazding any candidate be heard at the start of the Special Boazd
Meeting (.Agenda Item #1). •
2) The Boar~i should review the procedural aspects of the selection process and have its legal
coutuel provide a brief sumuiary. . ~
3) The candidates will be asked to make their presentations in alphabetical order. Each
candidate will be asked to provide a five-minute oral summary of their qualifications and
bac~:gromid.
4) Followin€; each presentation, Board members will be allowed to ask the candidate any
pertinent questions regarding their qualifications.
5) A.fte;r ali presentations and questions are completed, a nomination process will be
con~iucteci. Each Board Member wili be ailowed to make no more than one nomination. A
noxxunation does not require a second. Following nominations, a ro11 call vote shall be
conducteci for the nominees. If any one nominee receives a majority of votes, then this
proc:ess is complete and the successfui nominee shail be swom in. If no nominee receives a
majoriTy of votes, then a second roll call vote shall be conducted. As many voies as are
required to select a nominee shall be conducted. The Board President may at his discretion,
ask each nominee to make a secondary oral preseniation to the Board at any time during the
voting process.
6) Cnce a nominee receives a majorii,v of the votes, he or she shall be sworn into office.
j'; iy i0r ap5~~ reasor_, *kc '~~5021'Q ?S 1ti3ble TO II"2Kc a ScicCiiOT1 6?? ~pri_ i Fj''`; sh.-n a SBCOIlC'~ ~U2iG'~
ri1E~.ti*!H ~i~ii_1 be scheduled te contir.ue ihe seiection proczss.
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TOM DODSON & ASSOCIATES ~ ,„ '-~_
2150 N. ARROWHEAD AVENUE
SAN BERNARDINO, CA 92405 / '~~~
TEL (909) 882-3612 • FAX (909) 882-7015 L l.~ ~
E-MAIL tda@tdaenv.com _ ~~~
March 13, 2C~08
Mr. Ron Buchwald
East Vailey 4Vater District
3654 E. Highland Avenue, Suite 18
Highland, CA 923~~6
Subject East V<alley Water DistricYs (EVWD) Plant 134 Upgrade and Expansion Project
(:>CH ~`2008021017)
Dear Mr. Suchwald:
The pubiic comme;nt period o.n the proposed Negative Declaration ciosed on March 6, 2008. No
adverse commen4s that raised new issues not evaluated in the Initial Study were received.
Therefore, i~t is our recommendation that a Flegative Declaration is the appropriate CEQA
determination forthis project. If District staff concurs, it should provide the Board with the foilowing
data in the E~taff Report.
An Initial Stcrdy that meets cu~rent CEQA requirements was prepared for this project. Based on
data provided in tPie Initial Study, it was determined that potentiai impacts to the environment were
eitherless than sicynificant or can be reduced to /ess, tAan signi~cant levels through implementation
of the mitigation measures provided in the lnitial Study. The initial Study and proposed Negative
Declaration were circulated for public review and comment in a manner prescribed by CEQA,
including the Stafe Clearinghouse. The puBlic review and comment period ended on March 6,
2008. One comment fetter was received from the Calrfornia Depa~tmenf of Toxic Substance
Control (DT,SC) affer the close of the comment period. This letter identified requirements and
measures that must be implemented if toxic materials/substances are encountered on the site and
adjacent property. The commentletteralso requested clarification relative to the potential fortoxic
substances to be; encountered and the potential for Yhis project to cause a re/ease of toxic
substances. A response to the comments was prepared which expands on the data provided in
the Initial Study and explains why the evaluation and mitigation provided in the Initial Study is
adequate tc support the CEQA findings for this project. No new issues were raised and no new
impacts were identified that were not addressed in the Initial Study.
A copy of the commenf letter and the responses to the comments is provided in the Initial5tudy.
If starf concurs, its recommendation to the Board should be to:
Adopt the Negative Declaration; Adopt the Mitigation AAonitoring and Reporfing
Progn~m; and File fhe Notice of Determination wi'rh the County of San Bernardino Clerk
of the Board oi Supervrsors and fhe State Otfice of P/anning and Research, State
Cleannghouse.
Mr. Ron Buchwatd
March 13, 2008
Pe,ye 2
Enclosed are: the foilowing:
• One (1) Negative Declaration
• One (1) Notice of Determination
• Fifteen (15) copies ofthe Mitigation Monitoring and Reporting Program and Initial Study
Posting of thf~ Notir,e of Determination (NOD) with the County requires the District to pay $1,926.75
for California Depsirtment of Fish and Game fee and an administrative handling fiee to the County.
The check shouid be payable to the Clerk of the Board of Supervisors. The signed and dated
NOD shouid be filed within one week of the Board action. If EVWD wishes to file the NOD, the
following procedures should be implemented:
The Disfrict shouid obtain a conformed (stamped in) copy of the NOD pasted at the
County arn9 a receipt of payment of the filing fee. A copy of the conformed NOD
and tne filir~g fee receipt should be sent to the State Clearinghouse. EVWD shouid
keep a copy of the conformed NOD, filing fee receipt and a note of the transmittal
of the NOD and receipt to the State Clearinghouse. Copies should also be
forwarded to this office for our records.
If you wish us to perform these tasks, call and we will arrange to get the signed and dated NOD
and the chec;k fior the filing fee.
Thank you for, aliowing Tom Dodson & Associates to assist you with this project and should you
have any ques4ioris or comments, please call. •
Sincerely, ~
rv ~
~Ci7N"!.F',G - :~~"~'
' Bill Gatlin
Vice Preside:nt
BG/cmc
Csp08/03738G2 (E'J-088)
s
Notiee of Determination
'To: County Clerk of the Board
Count}~ of San Bernardino
385 N. Arrowhead Avenue
San Be:mard'uio, CA 924li
~rom: East Valley P/ater District (EV WD)
3654 E;. I~ighland Avenue, Suite 18
Hi~hland, CA 92346
and Office of Planning and Research
State Clearin~house
1400 Tenth Sheet
Sacramento, CA 95814
Subject: Filing of Notice of Determination in compliance with Section 21108 or 21152 of the Public Resources Code.
Plant 134 Water Tr~°ahnent Uoarade and Exroansion Proiect
Projecfi Title
SCH#20080:?1017 Mr Ron Buchwald (909) 888-8986
State Clearinghouse Number Lead Agency Area Code/Telephone/Extension
(~fsubmittea~oCiearinghouse). ContactPerson
Project Location ~ ~ ~
Plant 134 is loctited in 1he southeasterly comer of Section 27, T1N, R3 W, SBM in the City of San Bemardino, Califomia.
The site is located within the azea shown on USGS - Harrison Mtn. Quadranple, Califomia, 7.5 Minute Series
topographic map. Plant 134 is located adjacent to amd easterly of the City Creek channel about 600 feet northerly of
Highland Avenue at the base of the San Bemardino Mountains. State Highway 330 is located about 1,000 feet westerly
ofthe site. •
ProjectDescription ~ ~ ~ - ~
The Califomia Depaziment of Public Health (DPH) establishes the water quality standards that EV W D is mandated to
meet. Among these standards is a maximum contaminant level (MCL) for disinfection byproducts (DBPs). DEPs are
primarSly foime:d when adisinfectant such as chlorine reacts with naturally occurring organic material in the source water.
Currently, com.pliana; with the MCL for DEPs is achieved through compliance with the Stage 1 DisinfectFS:t and
Disinfection B;yproduct Rule (Stage 1 Rule). Compliance is achieved when the average of all samples collected from
throu~hout the Distric:t's distribution system is below the Sta~e 1 Rule MCL Additionally, treatment requirements for
total organic compounds (TOC) were waived because Stage 1 Rule MCL's were met and operation of ttie currem
approved treatinent process could not be adjusted to improve TOC removal.
Recent circum.stances and new water quality re~ulations along with the anticipated increase in. the demand for waier
within the DistricYs service area have required EV WD to consider upa ading and expanding the treatment capacity of
Plant 134. The newly promulgated Sta~e 2 Rule for Disinfectants and Disinfection ByproductRules (Stagz 2 Rules) will
now require chat com.pliance with the N1CL be met at each samplin~ location and systemwide averagin~ will not be
allowed. This includes compliance with TOC removal rzquiremenis. The Sta~e 2 Rule becomes efieciive in Apri12013.
In addition to these re~ulatory requi*ements that have and will continue to affect EV WD's water supply system, the
dzmand for water continues to ~row within the District. To satisfy tt~is dzmand, EV WD has ideniified the up~radine and
expansion of F']znt 134 as a necessary component of its overall water supply system.
A Notice oi Ir..tBnt io adopt a Neeative Declaration was posted with the State Clezringhouse and the Clerk oi the San
Bernardino Cnunry E3oard oi Supervisor on Fzbruary 7 2008. One commenc lzner was received ii-om ~.hz Caliiornia
Deparcmznt of Toxic Substance Control . Responses «~z*e provided io thz comments. The EV~ND Board of Direc~ors
COP.S?:i~TBQ +hESc COIIIIIICBTS t7: i0: ?0 aQ0'j-`LiR_ itic :vjiiioEt2C \":_c?i\`E ~:Cifi.'3~iCP..
Notice of Determinatfon (page 2 of 2)
This is to advise that the East Vallev Water District has approved the above described project on
^ I,ead Agency ~ Responsible Agency ~
_`_ and has made the following determination regazdin; the above described project
(Date)
l. The. project [o will ~ will not) have a si;nificant effect on the environment.
2. ^ P,n Envuonmental Impact Repori was prepared for this project pursuant to the provisions of CEQA.
m P, Ne~acive Declaration was prepared for this project pursuant to the provisions of CEQA.
3. Mitigation. measures [m were o were not) made a condition of the approval of the project.
4. A Statement of Overriding Consideracions [o was ~ was not] adopted for this project.
This is to certify that the Initial Study and record of project approval is available to the General Public at:
East Vallev Water District, 3654 E. Hi~hland Avenue. Suite 18. Hiehland, CA 92346
Signature (Putrlic Agency) Title Date
Mitigated Negative Declaration
Lead Agency: East Valley Water District (EVWD) Contact: Mr. Ron Buchwald
3654 E. Highland Avenue, Suite 18 (POB 3427) Phone: (909) 888-8986
Hi@;hland, CA 92346
Project Titte: PL.SNT 134 WATER TREATMENT PLANT UPGRADE AND EXPANSION PROJECT
State Clearinghouse Number: SCH #2008021077
Project Location: Plant 134 is located in the southeasterly comer of Section 27, T1N, RiW, SBM in the City of San
Bernardino, California. The site is located within the area shown on USGS - Harrison Mm. Quadrangle,
California, 7.5 Minute Series topographic map. Plant 134 is located adjacent to and easterly of the City
Cre;ek channel about 600 feet northerly of Hi~hland Avenue at the base of the San Bemardino Mountains.
State Hi~hway 330 is located about 1,000 feet westerly of the site.
Project '
Description: Th~~ Califomia Department of Public Health (DPH) establishes the water quality standards that EV WD is
mandated to meet. Among these standazds is a maximum contaminant level (MCL) for disinfection
byproducu (DBPs). DEPs are primarily formed when a disinfectant such as chlorine reacts with naturally
occ:urring organic materiat in the source water. Currently, compliance with the MCL for DEPs is achieved
through compiiance with the Stage 1 Disinfectant and Disinfection Byproduct Rule (Sta~e 1 Rule).
Compliance is achieved when the average of all samples collected from throughout the Dishict's
distribution system is below the Stage I Rule MCL Additionally, treatment requirements for total organic
compounds (TOC) were waived because Stage 1 Rule MCL's were met and operation of the cunent
approved treatment process could not be adjusted to improve TOC removal.
Recent circumstances and new water quality regulations along with the anticipated increase in t~e demand
for water within the District's service area have required EV WD to consider up~ading and expanding the
treatment capacity of Plant 134. The newly promulgated Stage 2 Rule for Disinfectants and I7isinfection
B}product Rules (Stage 2 Rules) will now require that compliance with the MCL be met at each samplin~
location and systemwide averaging will not be allowed. This includes compliance with TOC removal
requirements. The Stage 2 Rule becomes effective in Apri12012.
In addition to these regulatory requiremenu that have and will continue to affect EV WD's watex supply
system, the d'emand for water continues to grow within the District. To satisfy this demand, EV WD has
idr,nrified the upgrading and expansion of Plant 134 as a necessary component of its overall water supply
system.
l~inding: EVWD'sdecisiontoimplementthiswellrehabilitationprojectisadiscretionarydecisionor"projecY'that
rer~uires evaluarion under the Califomia Envirorunenial Quality Act (CEQA). This mitigated negative
declazation is the East Valley Water DistricYs CEQA determination for this project.
~nitial Str~dy: Copies of the Initial Study are available for public rzview az the East Valley Water Dis~ict, 3654 E.
Highland Avenue, Suite 1 S, Hi~hland, CA 92346. The public review period for the Initial Srudy closed
on March 6, 2008. -
T~[iiigaEion
Ni(easures: All mitigation measures identified in the Inicial Study have been adopted as conditions of the project and
will be implemenced through a miti~azion monicorin~ and reponine program sdopted with tne Neeacive
Dzc]aration.
~i~:i2•~': i~C~`,ilQ =ocu(.°, .;:lc J3L:
a ~'
~~~~ The San Bernardino
~i~
Area Chamber of Commerce
Invites you to the
~~:~: ~USINESS AF~ER
' ~IOU~~~;~!IIXEI~
; t at
~~ • -
<r' •
;-;:
. w~p,Vpq~yMJpt~f'•ALIFOflMATOIIflISM
ahursdap, Mareh 27, 2008
5:00 p.m. - 7:00 p.m.
• `:"x SS cover charge colIecEed at door
19 5 5 Hunts Lane (South "E" Street and Hunts)
San Bernazdino, CA 92408
RSVP by March 20, 2008 to
909-885-7515 or sba.chamber@verizon.net
San~Bernard~ i~n~o
COHVEXTION d VISIT~PS BUPEAII
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