HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 07/22/2008 t
~ , East Yalley
Water District
3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA
KEGULAR BOARD MEETING July 22, 2008 230 P.M.
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the foliowing Tuesday meeting not requiring
d.e;partmental investigation, will be considered by the Board of Directors".
CALL TO ORDER
PLEDGF OF ALLEGIANCE
l. Public Comments
2. Approval of Agenda
~+~;~,;~~~NSENT CALENDAR
3. Approval of Special Board Meeting Minutes for July 7, 2008
4. Approval of Boazd Meeting Minutes for July 8, 2008
5. Approval to write-off closed customer accounts with balances of less than $18.00 (Forry-seven
accounts totaling $438.64)
6. Resolution 2,008.16 - A Resolution of the Boazd of Directors of the East Valley Water District,
San Bernardino County, State of California, adding delinquent non-paid charges to annual taa~es
levie:d upon the property for which the chazges are delinquent and unpaid
'7. Approval of General Managers request to buy back sixty (60) hours of vacation time
8. Accounis Payable Disbursements: Accounts Payable Checks 215433 through 215629 were
distribut.ed July 9, 2008 through July 16, 2008 in the amount of $660,909.82. Payroll Checks for
period ending June 30, 2008 and July 4, 2008 included checks and direct deposits, in the amount
of $:5,296.24 and $177,047.73. Totai Disbursements for the period were $841,253.79.
~I.D BUSI1VEaS
Headquarters Project Review and Update
W~n~•r
N?:W BUS][NESS
10. Review and approval of engagement letter from Rogers, Anderson, Malody & Scott, LLP
(RAMS) for annual auditing services pursuant to government auditing standazds
11. Discussion and possible action regarding the consolidation of elections for board members with
the statewide general elections
12.. Dis<;ussion and possible action regazding the approval to bid the North Fork Pipeline Phase II
13. Disr,ussion and possible action regarding the canceling or rescheduling of the October 14~` boazd
meeting
14. Disrussion and possible action regazding the canceling or rescheduling of the November 25`~`
board meeting
REPORT5
1>. Review and accept the Quarterly Investment Report for the period ended June 30, 2008
1(. GeneralManager/StaffReports
17. Consultant Reports
~ 8. Commiltee Reports:
a. Budget (Standing)
b. Legislative (Standing) - Meeting on July 17, 2008
c. Public Outreach (Standing)
d. Headquarters Committee
19. Oral comments from Board of Directors
IVIEET][N~S
10. Little League Baseball Western Region Open House and the San Bernardino Area Chamber of
Comm.erce "Business After Hours", San Bernardino, July 24, 2008
21. Y~a.caipa Valley Regional Water FilUation Facility dedication, Yucaipa, August 6, 2008
22. Water Education Foundation's Northern California Tour, Sacramento, September 10-12, 2008
23. Understanding the State Controller's Report: A Nuts & Bolts Workshop for Special Districts,
various dates
~itWWY
2
24. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[(iovernment Code Section 54956.8)
Properiy: 22+/- Acres of Vacant Land
North of Third Sireet, East of
Sterling Ave, South of 5~' Street
San Bernazdino County,
State of California
APN(s): 1192-241-O1, 1192-231-01
Party with whom the District will negotiate: IVDA
Pariy who will be negotiating on behalf of the District: Robert Martin/ Jim Cimino
Under Negotiation: Price and Terms of Payment
25. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[Goverrunent Code Section 54956.8]
Property: 9+/- Acres of Vacant Land
State of California
APN(s): 1191-251-02, 1191-251-OS
Party with whom the District will negotiate: IVDA
`~~~~~~d Pazty who will be negotiating on behalf of the District: Robert Martin/ Jim Cimino
Under Pdegotzation: Price and Terxns of Payment
~.1VNOUNCEINIEPtT OF CLOSED SESSION ACTION
A]DJOURl~i
Ptusuant to Government Code Section 54954.2(a), any request for a disability-related modification or
accommodation, including auaciliary aids or services, that is sought in order to participate in the above-
agendized pub.lic meeting shouid be directed to the DistricYs Administrative Manager at (909) 885-
4900 at least 72 hoi~cs prior to said meeting.
`+~um:a~
3
S~;ct to approval:
lEA>T VALLE~' WATER DISTRICT
SPE;CI~L][, MEETING NLY 7, 2008
MINUTES
President Goodin called the Special Meeting to order at 2:02 p.m. Director LeVesque led
the flag salute.
PREiSENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson
ABSENT: Director: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District
Engineer; Brian Tompkins, Chief Financial Officer; Becky
Kasten, Accounting Supervisor; Justine Hendricksen,
Administrative Manager
LECiAL COiINSEL: Steve Kennedy
GUBST(s): Charles Roberts (Highland Community News)
PUl3LIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 2:02
p.m.
'I'he:re being no written or verbal comments, the public participation section was closed.
1[2E6'IEW AND POSSIBLE ACTION REGARDING PROPOSED 2008/2009
]BUDGET
The General Manager reviewed the proposed budget with the Board. The items that were
disaussed aze as follows:
Liquid Assets
Operating Reserves
Staffing Levels
2008 Debt Issue - Proj ect List
2008 Debt Issue - Financing
Existing and Proposed Water Rates/Chazges
Existing and Proposed Sewer Rates
Meter Chazges
Water/Sewer Rate, Bill and Utility Comparison
Rate Hearing Time Line
Operating Budget
Special Mee[ing Minu[es: 07/07/08jph
¦ Capital Replacements
¦ Capital Improvement Program
¦ Departmental Goals
¦ Water/Sewer Rate Analysis (Draft Report from MuniFinancial)
`~w~~~?
President Goodin asked if the Budget Committee had reviewed the proposed budget; that
each item should be thoroughly scrutinized.
Director Morales would ]ike to know if the District has a priority list or a specific plan of
action relating to the sewer video program.
President Goodin stated that it would be helpful to have the yearly percentage increases
and decreases included on the budget papers.
Dirc;ctor Morales offered his appreciation for the line item descriptions included in the
budget papers; that in order to answer questions to his constituents regazding increases,
decreases andlor changes to the budget from previous years, he needs additional
information to be provided in the future. Director Morales also noted an error in the
operating budget relating to outside services.
The General Manager stated that many of the Capital Improvement Projects are a direct
result of regulatory mandates and requirements; that the Board does have discretion and
flexibility regarding many of the projects.
Pre:;ident Goodin is still interested in getting information regarding tiered rate structures.
'~~i~nd
Mr. Kennedy stated that if the District is going to use the MuniFinancial reports as
baclcup for the Proposition 218 requirements they need to be consistent with the budget
recommendations
M/S/C (Sturgeon-Wilson) that the 2008/2009 budget be approved.
DISCUSSION REGARDING PROPOSED RATE ADJUSTMENTS FOR 2008/2009
'I'he Board directed staff to proceed and prepare the required documentation for a rate
hearing. No action taken
A,DJOURN
The meeting was adjourned at 4:12 p.m.
Donald D. Goodin, President
Robert F. Martin, Secretary
t+Wuu~
2 Special Meeting Minutes: 07/07/08 jph
Subject to Approval
~~i~,~,!
FAST VALLEY WATER DISTRICT July 8, 2008
REGULAR BOARD MEETING
MINiJTES
T'he meeting was called to order at 2:30 p.m. by Vice President Wilson. Robert Martin led
the flag salute.
I'RESENT: Directors: LeVesque, Morales, Sturgeon, Wilson
ABSENT: Director Goodin
STA.FF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager; Eileen Bateman, Executive Assistant
LECiAL COUNSEL: Steve Kennedy
GUFST (S): Jo McAndrews (McAndrews & Boyd), Ron Severson
PUI3LIC PARTICIPATION
Vice President Wilson declared the public participation section of the meeting open at 2:31
p.m.
There being no verbal or written comments the public participation section was closed.
APIPRO~VAL OF AGENDA
M/S/C (Sturgeon-LeVesque) that the July 8, 2008 agenda be approved as
submitted.
AP]PRdVAL OF BOARD MEETING MINUTES FOR JUNE 23, 2008
]vi/S/C (LeVesque-Sturgeon) that the June 23, 2008 Board Meeting Minutes be
approved as submitted.
~'t~~~~~
(Minutes 7!8/2008) etb 1
IDISE~URSEMENTS
MJS/C (LeVesque-Sturgeon) that General Fund Disbursements #215245 through
#215432 which were distributed during the period of June 19, 2008, through July 2, 2008,
in thr, amount of $2,450,533.60 and Payroll Fund Disbursements for the period ended June
20, 2.008 and included checks and direct deposits, in the amount of $228,009.44, totaling
$2,6'78,543.04 be approved.
~~Et~DQUARTERS PROJECT REVIEW AND UPDATE
The General Manager stated that the District is preparing a RFP for construction
management services; that an update on the permit process will be presented at a future
cneel:ing.
Vice President Wilson inquired about the permits necessary for the headquarters project
llIS~CUSSION AND POSSIBLE ACTION REGARDING PROFESSIONAL
SEIkVICES AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND
]FIELDMAN, ROLAPP AND ASSOCIATES FOR FINANCIAL CONSULTING
SEF.VIC~S
'I'he General Manager stated that a quick seazch on other agency's competitive proposals
and found that competitors were $45,000 and above.
Legal Counsel stated that a final price would need to be negotiated as well as some of the
language in the agreement.
'There was no action taken at this time.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
2008/2009 BUIDGET
There was no need to fiuiher discuss the District's 2008/2009 Budget due to the Special
MeE;ting that was heid on July 8, 2008.
There was no action taken at this time.
DIItECTORS' FEES AND EXPENSES FOR JUNE 2008
Vice President Wilson stated that he had exceeded the annual lnnit and has issued a check
to tihe District for his overage.
'~,iv'
(Minutes 7/8/2008) etb 2
M/S/C (LeVesque-Morales) that the Directors' fees and expenses for June 2008 be
'~~~,,,,f approved.
nYSCUSSION AND POSSIBLE ACTION REGARDING THE 2008 IRS MILEAGE
RA1'E
M/S/C (Morales-LeVesque) that the IRS increase for the standazd mileage rate for
2,008 be approved and set at 58.5 cents per mile.
CEPJERA.L MANAGER/STAFF REPORTS
The General Manager stated that the District's Field Crew is currently working on the
I'erchlorate Pipeline project for the new expansion on Sterling and Date Street; that the
District participated in its first ENERNOC shut down to provide load reduction on the
]:dison grid.
CO]vSULTANT REPORTS
Jo Mc.Andrews stated that the Solar Challenge received $10,675 in donations; that $6,671
have; been spent for the event; that she is stiil waiting for the final bills; that the remains of
i:he donations will be used for next year's event; that more people are interested in
znvolvement for the next Solar Challenge.
Vica; President Wilson stated that the Solar Challenge was a success.
'The General Manager stated that the schools involved in the Solaz Challenge gaue good
feedback on the event.
COIVIlVIITTEE REPORTS
Vice President Wilson stated that Director Morales is now on the Legislative Committee;
that the public outreach committee deals with the school programs, bottled water donations
and other community functions.
Dirf:etor LeVesque inquired if the Public Outreach Committee had a master plan; that he
suggests the Committee meet with Jo McAndrews and come up with a plan for the District
public outreach.
Director Morales inquired about the funetion of the Public Outreach program.
'~~E~
(Minutes 7/8/2008) etb 3
OR~1L COMIVI~NTS FROM BOARD OF DIRECTORS
Director LeVesque expressed his appreciation to stafFfor the diligent work on the Budget.
I)3rector Morales extended his appreciation for staff tnne and effort it took to work on the
E3udp;et.
Vice President Wilson stated that he would like to see the Boazd discuss the option of
rnoving the election to an even year election at a future Boazd Meeting.
The General Manager gave a brief overview of the process to change the election yeaz for
the I)istrict.
~SSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
1bIEMBF,RSHIP MEETING HOSTED BY HESPERIA RECREATION AND PARK
I)IS'TRICT, PERCY BAKKER COMMUNITY CENTER, JULY 21, 2008
Infotrnation only.
ADJOUIR.N
7'he meeting was adjourned at 2:55 p.m. until the next Regulaz Board Meeting on July 22,
200E.
Donald D. Goodin, President
Robf;rt E. Martin, Secretazy
'~m~~+~
(Miautes 7/8/2008) etb 4
Board Mi~morandum Date: July 22, 2008
`iitm~?
From,: E~rian W. Tompkins ! Chief Financiai Officer
Sut>ject: Bad Debts
RecommencYation: Approve write-off of ciosed
custorner accounts with balances of less than $18.
For4y seven accounts totalling $438.64.
Bac:kc~roi.~nd:
Each fiscal year the District accumulates a list of closing biils with balances of less than $18 for which
initiai atternpts to coliect were unsuccessful. In most cases titie to the property has changed, leaving no
recourse <~gainst the property and little chance that the balances wili be coliected. Further, as the
balances are so small, it wouid likely cost more to pursue coliection of these accounts than the
balances on the accounts themselves. It has been past practice at the District simply to write these
accourit b<~lances off.
Attached is a list of 47 accounts closed during fiscal year 2007-08 and which have unpaid balances of
less than $18. The totai for these accounts is $438.64. Staff requests authorization from the board to
"~m.~'' write aff these closed account balances.
~~~~n~~?
~3alances Under $18
t~:( ()iTT~I'Y' Nn F,1VD DATE Ralance
0020031 - 04 2/5/7A08 7.32
0020169 - 06 1/8/2008 14.82
0].50055 - 02 6/9/2008 10.73
0150116 - 04 2/13/2008 11.12
0200131 -03 6/9/2008 10.54
0230109 - 00 9/17/2007 11.90
0370'L02 - 01 1/10/2008 2.98
0430].39 - Ol 5/13/2008 9.78
0440] 02 - 02 12/14/2007 14.77
OS10015 -09 4/16/2008 14.21
05107.02 - 03 6/13/2008 1.66
0530166 - 00 11/22/2005 16.52
0530211 - 04 8/20/2007 10.77
0610081 -07 3/20/2008 7.25
0630203 - OS 10/26/2007 2.05
~vism~~~
0710047 -00 4/25/2007 17.13
0710072 - 11 1/18/2008 15.25
0720238 - Ol 7/25/2007 12.84
07~2479 - 02 3/18/2008 .33
0742501 -01 2/25/2008 6.65
0742566 - 03 6/27/2008 8.54
08:(00'75 - 02 12/28/2007 10.21
0810122 - 07 10/29/2007 12.97
OS?0102 - 11 6/17/2008 3.90
08:50176 -02 11/20/2007 13.77
08302'71 - 08 11/28/2007 13.40
09100£30 - 07 8/6/2007 1.43
09'1.0146 - 03 6/25/2004 14.71
Wednesday, July 16, 2008 Page ] of 2
~Y~Iwd'`~
t~',~)Tll~r'i' Nn F.1Vi) nATF. Ralance
0930079 - 02 11/2/2004 16.68
~"i~""~ 0930151 - 03 7/26/2007 13.71
0940192 - 07 8/30/2007 4.25
1030120 - 03 12/1/2005 15.68
1120300 - 06 7/6/2007 •74
1'L60309 - 04 3/28/2008 12.84
1320002 - 04 11/7/2007 4.33
1.320016 - 01 ~ 12/4/2007 2•38
1340018 - 04 5/28/2008 11.33
1.340173 - 04 8/7/2007 5.36
1350024 - OS 5/7/2008 10.15
1360015 - 11 6/8/2004 16.53
1400334 - 02 12/27/2007 9.91
1410:140 - 03 . 9/12/2007 .41
1~t20:(45 - 03 12/11/2007 3.73
1520'i98 - 04 12/7/2007 11.93
1675017 - 06 5/30/2008 15.21
1640040 - 06 3/31/2008 1.10
1651057 - 02 6/2/2008 4•82
Total 438.64
Wednesday, July 76, 2008 Page 2 of 2
`~t~~,~~J
RESOLUTION 2008.16
RESOLUTION OF THE BOARD OF DIRECTORS OF
THES ATEVOF CAL
FO TRIVIADADD
CG DE
INQUEN"RNON-p?,IDNTY,
C~[~'WHICH HE CHARG~ARE DE QUENT AND oUNPAID FOR
WHEREAS, the Board of Directors of the East Valley Water District has
~~repared a report and statement of those delinquent non-paid charges for water and
othE;r se,rvices within the District which were delinquent and un-paid for thirty-
days or more on July 1, 2008.
~NHEREAS, the Board has decided that said delinquent and unpaid charges
are to be included in the properiy tax levied on said properiy pursuant to California
Water (:ode Sections 31701 (e) and 31701.5 et.se .
THEREFORE, the Board of Directors of the East Valley Water District
does hereby resolve, determine and order as follows:
Section 1. That the report of the East Valley Water District's delinquent
and unpaid charges for water and other services within the District which remain
unpaid and delinquent for thirty days or more on July 1, 2008 is hereby adopted
anci approved by said Board.
Section 2. That the unpaid and delinquent charges listed in said report for
eac;h parcel of properiy are fixed at the amount listed in said report.
Section 3. That the Secretary shall file with the County Auditor of the
County of San Bernardino and the Board of Supervisors of the County of San
Bernardino, in the time and manner specified by the County Auditor and Board of
Supervisors, a copy of such written report with a statement endorsed hereon over
the; signature of the Secretary, that such a report has been finally adopted and
approved by the Board of Directors, and that the County Auditor shall enter the
asrioun.t of such charges against the respective lots of parcels of land as they appear
on the current assessment roll.
Section 4. That the County Tax Collector shall include the amount of
charges on bills for taxes levied against their respective lots and parcels of land
and, therefore, the amount of such unpaid and delinquent charges shall be
collF;cted at the same time and in the same manner by the same person as, together
witY~ and not separately from, the general taxes, if any, for the District or the
(~ounty of San Bernardino and shall be delinquent at the same time, and thereafter
be subject to the same delinquency penalties.
T'he foregoing Resolution was duly adopted at a Regular Meeting of the
]3oard of Directors of the East Valley Water District by motion made, duly
seconded, and carried on July 22, 2008.
1ZOLL CALL:
l~YES:
NOES:
ABSENT:
EAST VALLEY WATER DISTRICT
Donald D. Goodin, President
ATTEST:
Robert E. Martin, Secretary
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS
IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE
TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED
TO THE RESPECTIVE PROPERTY TAX BILLS
u+,,,,,~ *2007-2008 COUNTY TAX ROLLS*
W W35 - SU01
ACCOUNT
NUMBER TOTALDUE
0010043-03 204.82
00101:i7-Of? 166.83
00?_00'17-01 13723
Op200fi6-O6 35.42
Op400G8-04 46.49
00400'72-03 70.03
Ob40084-00 ~ 1 ~'~1
00700G0-02 88.90
00700'79-04 62.40
0070100-0?_ 125.82
0080709-0'1 124'~~
OQ80847-01 50.75
0082258-08 169.13
0082660-00 11229
0140034-0'7 113.70
0140116-01 172.33
0140148-02 74.24
0140195-06 201.64
0150004-02 140.61
0150054-01 136.86
0150085-05 ss'91
0150171-02 252.28
0170010-03 133.65
0170056-06 14921
0191816-05 274.33
0191949-07 63.20
0191949-08 53.53
0192315-01 5428
0100704-02 22~'83
0~?00157-02 276.39
0`d00e:00-01 133.66
0~?OOB09-02 74'9B
0210153-06 162.74
Of?30223-12 72.53
0230~!73-01 86.38
0230<!87-02 148.00
0240107-07 $~'21
0:?51 ~411-08 65.63
0251770-02 129.20
0251 £~56-04 87'92
0310016-12 128.83
0330122-04 99.17
0340061-03 539.29
0340'101-C15 75.38
0350'153-03 163.44
,W~ 0360009-04 ~ 94.86
0360029-07 75.99
0360050-09 222,14
0360090-03 66.32
0361015-05
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS
IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE
TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED
TO THE RESPECTIVE PROPERTY TAX BILLS
*2007-2008 COUNTY TAX ROLLS*
W W35 - SU01
ACCOUN7
NUMBER TOTALDUE
03627!37-03 365.49
03701'15-09 78.48
03'701'15-03 85.90
09'70175-00 101.24
0411441-01 111.37
04?_02'15-04 228.45
04?_02:i2-05 144.53
04?_02Ei8-OF> 137.54
04400'14-2U 260.74
04 402'I 5-01 34.88
04402:i4-10 129.07
04 a0007-03 80.59
0453075-05 243.09
05200~48-01 36.20
05?_01"75-On 140.32
05?_0176-06 49.42
057_0176-O1 428.12
057_0203-02. 54.85
0520203-09 121.30
052U214-12 169.97
0520219-02. 168.87
~~~~:m;~? -
0520222-09 113.95
05202;13-08 77.89
0520246-01 142.36
05411Ei8-04 112.64
05~F145i1-05 66.23
OSh14J7-02 114.51
05h1543-02 53.12
05:i1145-03 146.92
05:i12f!6-04 142.13
0610061-06 94.01
06£?0061-01 138.74
06~?0091-09 88.64
06:50183-04 81.52
O6n0081-05 197.06
0710005-07 81.91
0710012-06 121.96
0710047-00 33.18
0720033-01 132.08
07<".0036-05 43.64
0720172-02 101.03
07i0181-03 214.54
0720224-00 173.52
0730008-02 79.34
0730013-03 50.14
0730028-01 130.14
0730051-01 75.21
0730099-03 96.45
0730225-01 343.36
0750117-01 121.44
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS
IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE
TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED
TO THE RESPECTIVE PROPERTY TAX BILLS
*2007-2008 COUNTY TAX ROLLS*
W W 35 - SU01
ACCOUNT
IVUMBEH TOTAL DUE
08100:i0-02 65.97
08'101£57-02 71.42
- 79,19
OS'I 02:i3-OEi
08200~t9-06 8322
08'T_OOE)0-05 326.93
08200f39-Of3 65.07
08?_0121-Oh 163.18
08300'f 4-06 327.03
OEI300l39-04 ~1.19
OES41238-0'I 34.03
09121 Q6-06 135.16
0920023-03 62.14
0920035-03 158.48
0920037-03 230.36
0920043-00 110.92
0920047-05 102.54
0~20157-07 69.86
0930004-04 33.33
0930021-07 105.75
0930117-02 106.63
0930131-03 94.58
~
0930213-00 127 52
0930293-02 46.11
0940078-01 92.65
0940100-02 32.62
0940134-00 ~2 ~4
0940136-01
0940187-03 67.14
50.11
0940283-06 143.10
1010022-06
1010163-09 142.04
1010199-09 47.35
1 U10~!37-00 33.79
1030C185-02 70.83
1030104-p3 82'~2
1030126-Oi 89.39
1030528-02 88.45
1040039-09 80.42
1040053-0'L 85.41
1040'137-12 46.36
1040'138-06 202.94
1040'I 38-07 79.25
1040'148-03 113.64
1050010-U6 39.06
1110167-07 180.80
48.86
1120040-12 40.09
1120048-05 139.55
1120057-07 58.00
1120107-02 87.17
1120130-02
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS
IN THE AMOUNT OF THE DELI~UENCIES SHOWN, AND ARE
TO BE TURNED OVER TO THE OFFICE OF THE TAX
COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED
TO THE RESPECTIVE PROPERTY TAX BILLS
';,t~~~ *2007-2008 COUNTY TAX ROLLS*
WW35-SU01
ACCOUNT
NUMBEIi TOTAL DUE
1120134-03 415.91
1 i 20167-0'L 68.56
1120233-04 87.73
1120287-0'L 8721
1120300-013 60.36
1'130179-Ot3 79.25
1140132-09 37'19
1'161222-03 113.51
1161392-03 114.29
1221023-05 ?38.15
1221225-03
1231347-07 264.45
1?_31380-03 74.49
1250166-03 88.15
1?_70001-03 244.46
1?_.70203-02 48.93
1320091-04 37.83
1330009-00 67.56
1330092-05 41.09
1330107-03 63.56
1 °~61016-04 56.85
1410139-01 91.17
1410194-06 12323
1420181-03 34.86
1430021-06 167.96
1430060-01 93.56
1430132-00 310.22
1440007-00 113.96
1440525-07 293.85
1 n41701-03 209'89
1 n417'07-00 99'62
1510107-02 57.48
1;i30344-04 44.19
1:i30559-02 104.00
i :i42983-00 71.24
1:i50Ei83-01 47.92
1:i52C123-00 187.60
1:i60925-QO 195.97
1 Fi70C190-06 38.48
1570120-02 90.92
1610<?02-02 107.44
1 Ei10:i90-03 71.46
1 fi10:i90-04 231.30
1615087-04 113.59
1 fi20089-03 127.09
1 fi40034-Oh 102.86
1 fi40F398-02 261.47
197 23,860.62
East Vaf ley
~ Water District
~ti~m,~~%
MEMORANDUM
TCI: BOARD OF DIRECTORS
k'R:OM: ROBERT E. MARTIN, GENERAL MANAGER
Si7BJE;CT: VACATION BiJY BACK
DQ~TE: NLY 11, 2008
In accordance with the provisions of my employment contract with the District, I am
requesting the buy back of sixty (60) hours of vacation time. Your consideration of this
request is appreciated.
`ii~,d,,.~
Robert E. Martin
~''v~o?
EastVailey
~ ~ Water District
Boarc~ Memmrandum DATE: JULY 22, 2008
From: Brian W. Tompkins / Chief Financial O icer
Sut>ject: Disbursements.
Rec:ommendlation:
Appro~~e the attached list of accounts payable checks and
payroll issued during the period July 9, 2008 through July
16, 2008.
Bar.ki~ro~und:
Accounts payable checks are shown on the attached listing and include numbers 215433 to 215629 for
A total of ;6660,909.82.
'~u,ui~?' The source of funds for this amount is as follows:
Unresl:ricted Funds $660,909.82
Payroll disbursed was for the period ended July 4,2008 and inciuded checks and direct deposits
totaling $177,047.73.
Director payruil disbursed was for the period ended June 30, 2008 and included checks and direct
deposits for a total of $3,296.24.
Total disbursements $841,253.79.
~~t~~
Date: Wetlnesday, July 16, 2008 Page: 1 of 4
Time: 02:13PM East Valiey Water District Report: 20600.rpt
User: TAMI Check Reqister - Standard Company: EVWD
As of: 7H 6/2008
Bank Acmunt: Citizens Business Bank 13110 00-00.000-0-000-00-00
Check ~ 7n Check Payee Clear Period
`:I;,;o;,W' Nl~r Tp Tp Date ID Payee Name Date Post Amount
000001 ! 215432 Missing
255433 AP CK 7/9/2008 ACW003 ACWAHEALTHBENEFITSAI 01-08 4,736.94
215k34 AP CK 7/9/2008 ADD002 ADDICTION MEDICINE CONS Ot-08 99.00
215435 AP CK 7/9l2008 ADVO'13 ADVANCED GOLDEN WEST' 7/15/2008 01-OB 204.42
215436 AP CK 7/9l2008 AME001 AMERICAN EXPRESS 7/14/2008 01-08 253.23
215437 AP CK 7/9/2008 AME004 AMERICAN PRIDE PRINTING 01-08 57024
255438 AP CK 7/9/2008 ARR009 ARROWHEAD UNITED WAY Ot-OS 105.00
215439 AP CK 7/9f2008 BAR024 BARR LUMBER CO INC 7/14/2008 01-OB 119.51
215440 AP CK 7/9/2008 BAR074 BARRY'S SECURITY SERVIC 7/14/2008 01-OB 7,089.53
215441 AP CK 7/9/2008 BAS009 BASIN WATER 7/15/2008 0'I-OS 190,000.00
215442 AP CK 7/9/2008 BLE007 BLESCHASSOCIATES ~~-08 17~27
255443 AP CK 7/9/2008 BUC003 BUCHWALD-RON 01-08 90.00
255444 AP CK 7/9/2008 CAL001 ARROYO/CALDWELL & MOR Ot-OB 'I6,500.00
2'f 5445 AP CK 7/9l7008 CAM004 CAMP DRESSER & MCKEE IP 7/15/2008 01-08 4,026.43
215446 AP CK 7/9/2008 CAM036 CAMBEROS-MICHAEL 7/14/2008 01-08 118.79
255447 AP CK 7/9/2008 CASO41 CASTANEDA-JESUS 01-08 45.94
215G48 AP CK 7/9/2008 CEN013 SHOWCASE-CENTURY 21 7/15/2008 01-08 73.76
215449 AP CK 7/9/2008 CHE007 CHEM-TECH INTERNATIONA 7/15/2006 Ot-08 2,312.40
255A50 AP CK 7!9/2008 CIT018 CITISTREET 01-08 8,140.50
215451 AP CK 7/9/2006 CLI003 CLIFFORD L UTLEY 01-OS 365.00
215452 AP CK 7/9/20D8 COU025 COUNTY OF SAN BERNARDI 01-08 452.00
215453 AP CK 7/9/2008 CRE001 CREST CHEVROLET 7/14/2008 01-OB 611.18
215454 AP CK 7/9/2008 DAN015 DANIALI~PATRICK 01-08 25.90
215455 AP CK 7/9/2008 DHL001 DHL EXPRESS (USA) INC. 01-08 29.60
2t5456 AP CK 7/9/?_008 DOD005 DODSON-SHERRY 01-08 22.04
295457 AP CK 7/9/2008 EAS003 East Valley Water District 7/11/2008 Ot-OS 672.50
215458 AP CK 7/9/2006 EAS003 East Valley Water District 7/11/2008 01-OB 100.00
`~~dd 215459 AP CK 7/9/2008 EQU004 REALTY-EQUITYPLUS 01-08 46.67
215460 AP CK 7/9/2008 EVE001 EVERSOFT, INC 7/14/2008 01-08 74675
215461 AP CK 7/9/2008 EXP002 EXPERIAN 7/15/2008 01-08 77.00
255462 AP CK 7/9/2008 FA1002 FAIRVIEWFORDSALES,INC 7/15/2008 01-08 113.20
215463 AP CK 7/9/2008 FAR001 FARMER BROS COFFEE 7/15/2008 01-08 89~z~
215464 AP CK 7/9/2008 FAR002 FARRINGTON-STEVEN 01-08 150.00
215465 AP CK 7/9/2008 FAS002 FASTENAL 01-OS 36.32
215466 AP CK 7/9/2008 FAT004 FATA-TONY 01-08 43.06
215467 AP CK 7/9/2008 FRA001 FRANCHISE TAX BOARD 01-08 10.00
215468 AP CK 7/9/2008 GEN007 GENUINE PARTS COMPANY 7/14/2008 01-08 29Z.16
215469 AP CK 7/9/2008 GMC001 GMC ELECTRICAL, INC 7/14/2008 Ot-08 500.00
215470 AP CK 7/9l2008 GOM031 GOMEZ-JSOEMIGUELA 01-08 56.38
215471 AP CK 7/9l2008 GRA048 CONTRACTORS-C~R4ND PAi 7/14/2008 01-08 1,674.80
215472 AP CK 7/9l2008 HIC002 HICKS - RICHARDSON ASSO 01-08 4,000.00
215473 AP CK 7/9/2008 HIG005 HIGHLAND COMMUNIT! NEV 7/14/2008 01-08 160.00
215474 AP CK 7/9/2008 HIG021 HIGHLAND EQUIPMENT REN 01-OS 51.30
215475 AP CK 7/9/2008 HIG023 CARWASH-HIGHLAND HANC 01-08 179.85
215476 AP CK 7/9/?_008 H00004 HOOD-BERTHA 01-08 26.9z
215477 AP CK 7/9/?_008 HUB001 HUB CONSTRUCTION SPECI 7/74/2008 01-08 315.45
215478 AP CK 7/9/2008 HUR001 HURT-GERALD E 7/15/2008 01-OB 2,144.00
215479 AP CK 7/9/2008 INL005 INLAND WATER WORKS SUF 7/14l2008 Ot-OS 12,57020
215480 AP CK 7/9/2008 JOH064 JOHNSON-FRANCES Ot-OB 76.41
215481 AP CK 7/9I2008 JOR003 JORDAN-RONNIE D 0~-O$ ~2.46
215482 AP CK 7/9I2008 JRF001 J.R. FREEMAN CO., INC 7/14/2008 01-OS 1,429.74
215483 AP CK 7/9/2008 KAS005 KASTILAHM-SHERRI 7/15/2008 01-OB 52.64
215484 AP CK 7/9/2008 KAT001 KATZ LANDSCAPING Ot-OB 1,D00.00
215485 AP CK 7/9/2008 KEE002 KEENAN SUPPLY 7/14/2008 01-08 85~~
215486 AP CK 7/9/2008 KES001 SANDER A. KESSLER & ASS~ 7/14/2008 01-08 73,655.64
~y~~,~ 215487 AP CI< 7/9/2008 KLH001 K& L PLUMBING SUPPLY 01-08 212.96
215488 AP CK 7/9/2008 LAR021 LARASATI-DESI 01-OS 70.83
215489 AP CK 7/9/2008 LAW003 LAWSON PRODUCTS,INC 7/15/2008 01-OB 713.80
Date: Wednesday, July 16, 2008 Page: 2 of 4
Time: 02:'13PNI East Valley Water District Report: 20600.rpt
User: TAMI Check Reaister - Standard Company: EVWD
As of: 7N6/2008
Bank AccounY: Citizens Business Bank 13110 00.00-000-0-000-00-00
Check Clear Period
JI Tn Check Payee Date Post Amount
t~~~j Nbr Tp Tp Dato ID PayeeName
215490 ~ AP CK 7/9/2008 LUC010 LUCUS-FRANCINE 7/14/2006 Ot-OS 50.67
2154g1 AP CK 7/9/2008 MA1002 MAINTENANCESOLUT~ONS 01-D8 ~~sB~~ZS
215492 AP CK 7/9/2008 MAR005 MARTIN-ROBERT E 7/11l2008 01-08 763.00
215493 AP CK 7l9/2008 MAT012 MATICH CORP 7/14/2006 01-OS 1,225.08
215494 AF' CK 7/9/2008 MCC023 MC CROMETER INC 01-08 235.71
215495 AF' CK 7/9/2008 MCG004 MC GEE~STEVE Ot-OS 107.99
215496 AP CK 7/9(2008 MIL001 MILOBEDZKI-JACEK 7/15/2008 01-OB 800.00
2154g7 AP CK 7/9/2008 MON045 MONTOYA-RUDOLPH M 01-OS 28.62
2154g8 AF' CK 7/9/2008 NAZ002 NAZARENO-NENETTE Ot-08 325.68
2154gg AF' CK 7/9/2008 NET005 NETCOMP TECHNOLOGIES, 01-OB 630.00
215500 AF' CK 7/9/2008 NEW015 NEWE-JOHN 01-OB 69.53
215501 AP CK 7/9/2008 OAK002 MANAGEMENT-OAK PROJE~ 01-OS 96.73
215502 AP CK 7/9/2006 OFF007 OFFICETEAM 7/14/2006 01-OS 887.60
215503 AP CK 7/9l2006 ORT024 ORTIZ-TIMOTEA 0~'~8 ZZ'93
215504 AP CK 7/9/2008 PER007 PERFORMANCE METERS INi 7/14/2008 01-08 6,718.22
215505 AP CK 7/9J2008 PHA016 PHAM-XUYEN 01-08 61.80
215506 AP CK 7/912008 PLU002 PLUS 1 PERFORMANCE 7/14/2008 01-OB 662.45
215507 AP CK 7/9/2008 PRE020 CENTERS-PREGNANCY SUF 01-08 52.73
215508 AP CK 7/9/2008 PR0076 SAMUEIADAMVICKERY 01-OS 975.00
215509 AP CK 7/9l2008 PRU004 REAL EST-PRUDENTIAL SIG 7/14/2008 Ot-OB
215510 AP CK 7/9l2008 REA002 REARDON-MICHAEL 7/14/2008 01•OS 724.19
215511 AF' CK 7/9/2008 R04001 ROQUETPAVING 01-OS 14,324.76
215512 AF' CK 7/9/2008 SAF005 COMPANY-SAFETY COMPLI 01-08 250.00
215513 AP CK 7/9/2006 SAN007 SAN BDNO PUBLIC EMPLOYI 7/15/2008 01-08 66525
215514 AP CK 7/9/2008 SAN218 SANTIAGO-JESSIE 01-08 8626
215515 AP CK 7/9/2006 SOC003 SO CAL PUMP & WELL SER~ 7/14/2008 01-OS 529.86
215516 AP CK 7/9/2006 SOC004 SO CAL EDISON COMPANY 7/14/2006 01-08 66.65
`'Wtlit? 215517 AP CK 7/9/2008 SOU021 SOUTH WEST PUMP & DRILI 7/14l2006 Ot-08 31,509.00
215518 AP CK 7/9l2008 STA055 STATE DISBURSEMENT UNf 7/75l2008 01-08 1,777.00
215519 AP CK 7/9/2008 STU012 STURKIE-MATTHEW B Ot-OB 626
215520 AP CK 7/9l2008 SYS002 SYSTEMS SOURCE, INC. 7/14/2008 Ot-OB 926.39
~ 2155?.1 AP CK 7/9/2008 TAY013 KEN TAYLOR 07-08 70.00
21557.2 AP CK 7/9/2008 TOL006 BROTHERS-TOLL 01-08 ~~~9
21557.3 AP CK 7/9/2008 UND002 UNDERGROUNDSERVICEA 7l14/2008 01-08 163.50
215524 AP CK 7/9/2008 UNI002 UNITED PARCEL SERVICE 7/14/2008 01-08 34.00
215525 AP CK 7/9l2008 UNI014 UNION BANK OF CALIFORNL 01-OB 1,978.00
2155?.6 AP CK 7/9/2006 UNI023 United States Treasury 7/15/2006 01-08 100.00
215527 AP CK 7/9/2008 USB003 U.S. BANCORP SERVICE CEI 01-08 32,464.00
21557.8 AP CK 7/9/2008 VAS015 VASQUEZ-KYLE 7/14/2008 01-08 140.39
215579 AP CK 7/912008 VER003 VERIZON WIRELESS 7/14/2008 01-OS 362.57
215530 AP CK 7/9/2008 VUL001 VULCAN MATERIALS COMPF 7/14/2008 01-08 780.67
215531 AP CK 7/9/2008 WIN007 WINNERINDUSTRIALSUPPL 01-OS 621.35
215532 Af' CK 7/9/2008 WIRD03 WIRELESS WATCHDOG, LLC 01•OS $4~0~
215533 AF' CK 7/16/2006 ADP003 ADP LA PALMA 01-OS 461.55
2155:i4 AP CK 7/i6/2008 AIR005 AIRGAS WEST 01-OS 65.55
215535 AP CK 7/16/2006 ALV043 ALVAREZ-ELAINE 01-08 20.73
215536 AP CK 7/16/2008 AME019 AMERIPRIDE UNIFORM SER` 01-08 1,361.99
2'15537 AF' CK 7/16/2008 AND041 ANDRAWIS-TIMBER 01-OS 50.27
215538 AP CK 7/16/2008 BA1014 BAINES-MARK 01-08 3.20
275539 AF' CK 7/16/2008 BARO60 BARRIOS-ANGELICAM 01•OS 61.61
2155•t0 AP CK 7/16/2008 BAT002 BATTEEN-JOHN W 01-08 3,655.00
215541 AP CK 7/16/2008 CAM004 CAMP DRESSER & MCKEE It 01-OS 12,500.00
215542 AF' CK 7/16l2008 CAR063 CARR-JOHNA 01-08 85.00
2155<l3 AP CK 7/16/2008 CAR084 CARLSON-KATHY 01-OS 5~~~~
2155M AP CK 7/16/2008 CER010 CERDA-RICHARD 01-08 57.45
.2155~15 AP CK 7/16l2008 CHE006 CHEMSEARCH 01-08 ~8~~~9
~tl~ 215546 AP CK 7/16/2008 CHE007 CHEM-TECH INTERNATIONA 01-08 7,732.77
2155A7 AP CK 7/16/2008 CHI015 COMPANY-C HICAGO TITLE 01-OB 52.62
Date: Wednesday, July 16, 2008 Page: 3 of 4
Time: 02:'13PNI East Valley Water District Report: 20600.~pt
User: TAMI Check Reaister - Standard comPany: EvwD
As of: 7/16/2008
Bank Account: Citizens Business Bank 13110 00•00-000-D-000•00-00
Clear Period
Check Tn Check Payee Amount
~~i~~~y Nbr Tp Tp Date ID Payee Name Date Post
215548 ~ AP CK 7l16/2006 CON033 CONTRERAS-JENNIFER 01-08 5.71
2155~19 AP CK 7/16/2008 COU004 COURTNEY'S ELECTRIC, INC 01-08 g96.16
215550 AF' CK 7/16/2008 COU036 COUNTY OF SAN BDNO FLEI 01-OB
215551 AF' CK 7l16/2008 DAT002 DATAPROSE/CSG SYSTEMS 01-OS 14,126.95
215552 AP CK 7l16/2008 DIR002 HERNANDEZ-DANIEL Ot-O8 14,220.00
215553 AP CK 7/16/2008 DRU001 DRURY-JOHN 01-OB 155.00
215554 AP CK 7/16/2008 EGA001 EGAN-SHARON 01-OS 59.73
215555 AP CK 7/16/2008 ELL017 ELLIS^LOWELLB Ot-OB 10.05
215556 AF' CK 7/16/2008 EQU004 REALTY-EQUITY PLUS 01-OS 57.85
215557 AP CK 7/16/2008 EWI001 EWING IRRIGATION PRODU( 0~-~8 188•61
215558 AF' CK 7/16/2008 FAC002 FACULTY PHYSICiANS AND ~ 01-08 90.00
215559 AP CK 7/16/2008 FAR001 FARMER BROS COFFEE 01-OS 773.91
215560 AP CK 7/16/2008 FAT004 FATA-TONY 01-OS 41.95
215561 AP CK 7/16/2008 FIE010 SERVICES-FIELD ASSET 01-OB ~~92
215562 AF' CK 7l16l2008 FLE011 FLEET SERVICES /COLTON' Ot-OB 80.01
215563 AP CK 7/16/2008 GAB001 GABRIEL EQUIPMENT CO Ot-08 30020
215564 AP CK 7/16/2006 GAR105 GARCIA-ERIKA 01-OS 62.33
215565 AP CK 7/16l2006 GAR106 GARCIA^NATIVIDAD 01-08 16671
215566 AP CK 7/16l2006 GEL001 GELLER-ALLEN 01-08 65.30
215567 AP CK 7/16/2008 GEN007 GENUiNE PARTS COMPANY 01-OS 94.2~
215568 AP CK 7/16/2008 GMC001 GMC ELECTRICAL, INC 01-OB 5~543~~
215569 AP CK 7/16/2008 GON074 GONZALE2-ARACELI a~-~$ '
215570 AF' CK 7/16/2008 HAR049 HART HIGHLAND LLC Ot-OS
215577 AP CK 7/16l2008 HAT005 HATCH-LONNY Ot-OB 59.76
215572 AP CK 7/16/2008 HDS001 HD SUPPLY WATERWORKS, 01-OS 76~650.00
275573 AF' CK 7/16l2008 HIG007 HIGHLAND AREA CHAMBER 01-08 387.18
215574 AP CK 7/16/2006 HUB001 HUB CONSTRUCTION SPECI 01-OB 305.52
215575 AP CK 7/16/2008 HYD001 HYDRO-SCAPE PROD. INC. 07-OB
215576 AP CK 7/16/2008 IMM001 IMMANUEL BAPTIST CHURC 01-08 1,608.75
215577 AP CK 7/16/2008 IND005 ~NDUSTRIAL RUBBER 8 SUP ~~-~8 ~328
215578 AP CK 7/16/2008 INL004 INLAND DESERT SECURITY 01-OS 359.60
215579 AP CK 7/16/2008 INL005 INLAND WATER WORKS SUF 01-08 2,683.89 ~
215580 AP CK 7/16/2008 ION002 IONGI-LANGAKALI 01-OS 17.64
215581 A(' CK 7/16/2008 JOR003 JORDAN-RONNIE D 01-08 70.75
215582 AP CK 7/16/2008 JRF001 J.R. FREEMAN CO., INC 01-OS 703.70
215583 AP CK 7/16/2008 KEE002 KEENAN SUPPLY 01-OS 98~t3
2'15584 AP CK 7/16l2008 KON005 KONICA MINOLTA BUSINES: 01-08 ~6,445.50
215585 AP CK 7/16/2008 LAW002 LAW PLUMBING CO ~1'08 89.75
215586 AP CK 7/16/2008 LAW003 LAWSON PRODUCTS,INC 01_08 42.86
2155II7 AF' CK 7/16/2008 LIN025 LINA-EXEQUIEL 6 28
215588 AP CK 7/16/2008 LOP048 LOPEZ-ALFREDO Ot-08
2155l39 AP CK 7/16/2008 LOP058 LOPEZ-VICTORIA P 01-08 9.60
21559D Af' CK 7/16/2008 MAR127 MARABLE-MIKE Ot-OS 32.65
215591 AP CK 7/16/2008 MAS012 MASCARI-LAWRENCEA 01-08 673.44
215592 AP CK 7/16l2008 MAT012 MATICH CORP Ot-OS 1,677.10
215593 AI' CK 7/16/2008 MCM002 MCMASTER-CARR 01-OS 1,08722
215594 A!~ CK 7/16/2008 MIL041 MILTON-MICHAEL 01-OB 16.67
215595 AI' CK 7/16/2006 M01003 REALTORS-MOIST a~-~8 4~'95
215596 AP CK 7/76/2008 NEX001 NEXTEL COMMUNICATIONS Ot-OB 1,533.49
215597 AP CK 7/16/2008 NOR019 NORWOOD^LOUIE Ot-OB 4726
215598 AP CK 7/16/2008 OFF007 OFFICETEAM 01-OB 3,187.59
215599 AP CK 7/16/2008 OLU001 OLUBAJO-VICTORJ 01-OB 38~7~
215600 AI' CK 7/16/2008 OSG001 OSGOOD-BARBARA 01-08 42.53
215601 AP CK 7M6/2008 PAR049 ESTATE-PARK PLACE GMA( 01-08 32.~$
215602 AP CK 7/16/2008 PER007 PERFORMANCE METERS INi 01-08 14,433.18
Ot-08 873.12
i. ; 215603 AI' CK 7/16/2008 PLU002 PLUS 1 PERFORMANCE 08 83.67
215604 AP CK 7/16@ODS REA013 SERVICES-REALPRO REO
215605 AP CK 7/16/2008 RES010 RESENDEZ-SAMUEL 01-OB 76.14
Date: Wednesday, July 16, 2008 Page: 4 of 4
7ime: 02:13PM East Valiey Water District Report: 20600.~pt
User: TAINI Check Reqister - Standard Company: EVWD
As of: 7/76/2008
Bank Account: Citizens Business Bank 13110 00-00-000-0-000-00.00
Clear Period
Check JI Tn Check Payee pe~ post Amount
Nyr Tp 7p Date ID Payee Name
~`¢It~:d 66.40
215606 AP CK 7/16/20D8 ROD070 RODRIGUEZ-JOSE LUIS 01-08 20.00
215607 AP CK 7/16/2008 SEC001 SECRETARY OF STATE 4~-08
01-OS 62.33
215608 AP CK 7/16/2008 SED001 SEDANO-VICTOR
215609 AP CK 7/16/2008 SEN001 SENTRY-TECH SYSTEMS, L. 01-08 2,915.00
01-08 7622
215610 AP CK 7/16l2008 SIM020 SIMON-KEN Ot-OB 48.15
215611 AI~ CK 7/16/2008 SIN009 SINGH-MANJEET
215612 AI' CK 7/16/2008 SOC003 50 CAL PUMP & WELL SER~ Ot-08 15,527.60
215613 AI~ CK 7/16/2008 SOC004 SO CAL EDISON COMPANY 01-08 t 7,875.30
2t5614 AI' CK 7/16/2008 STR017 STROBEL-JACKE 01-08 66.10
01-OS 75.55
215615 AP CK 7/16/2008 STU012 STURKIE-MATfHEW B 01-OB z4~97
215616 AP CK 7/16/2008 TER001 TERRY-NORM p~ ~8 100.00
215617 AP CK 7/16/2008 THE018 THEISEN-ANDREW T 01-OB 80.00
215618 AI' CK 7/16/2008 TOL006 BROTHERS-TOLL 75.74
215619 AP CK 7/16l2008 TOP001 TOPPRODUCERSREALTY8 01-08 gq3.91
215620 AP CK 7H6/2008 UCN001 UCN/PAYMENTCENTER#54 01-OS
215621 AP CK 7/16/2008 UNI024 UNITED TRANSMISSION EXC 01-OS 283.15
Ot-OB 49.31
215622 AY' CK 7/16/2008 VAZ007 VAZQUEZ-ROBERT 46.23
215623 AP CK 7/16/2006 VER004 VERIZON CALIFORNIA 01-OS
215624 AP CK 7/16/2006 VUL001 VULCAN MATERIALS COMPF 01-OS 2,545.20
01-08 19.86
215625 AP CK 7/16/2008 WAT026 WATTS-RHONDAA »32~
215626 AP CK 7/76/2008 WES036 REALTORS-WESTCOE 01-08
215627 AP CK 7/16/2008 WIR003 WIRELESS WATCHDOG, LLC Ot-08 359.84
01-OS 33.85
215628 AP CK 7/16/2008 YOU027 YOUNG-GREG 01-OS 69.25
215629 AP CK 7/16l2008 ZEE001 ZEE MEDICAL INC.
Check Courd: 197 eank Account Total 660,909.82
Count Amount Paid
~~~m:~? Regular 197 660,909.82
Hand 0 0.00
Void 0 0.00
Stub 0 0.00 ,
Zero 0 ~ 0.00
Mask 0 0.00
Outstandinq 0 0.00
Unused 0 0.00
197 660,909.82
i~'
JRY H. ZERCHER, C.P.A.
~ POBERT B. MEMORV, C.P.A.
PHILLIP H. WALLEF, GP.A.
BRENOA L. ODLE. C.P.A.
TERRY P. SHEA. C.P.A.
KIRKA. FPANKS, C.P.A.
R.OGEAS~ ANL>ERSON~ MALODY 8L SCOTT~ LLP MATTHEW B. WILSON. C.P.A.
SCOTT W. MANNO. C.P.A.
CLFRT/F/ED PUBL/C ACCOI/NfANTS LEENA SHPNBHAG, C.P.A.
NANCV O'fiAFFERTV. C.P.A.
'v~IFW~~J BRAD A. WELEBIR. C.P.A.
MARION M. HABERKORN, C.P.A.
TIMOTHY P. HORN, C P.A.
June 26, 2008
Board of Directors
East V<~Iley \Nater District
3654 East Highiand Avenue '
San Bemardino, Califomia 92346
We are: pleased to confirm our understanding of the services we are to provide East Valley
Water District for the year ended June 30, 2008. We wili audit the financial statements of East
Vailey Water District as of and for the year ended June 30, 2008. Accounting standards
genarally accepted in the United States provide for certain required suppiementary information
(R51), such as managemenYs discussion and anaiysis (MD&A), to accompany East Valiey
Water DistricYs basic financial statements. As part of our engagement, we will apply certain
limited procedures to East Valley Water District's RSI. These limited procedures wiil consist
prirvcipally of inquiries of management regarding the methods of ineasurement and
presentation, which management is responsible for affirming to us in its representation letter.
Uniess we encounter problems with the presentation of the RSI or with procedures relating to it,
we will di ~ciaim an opinion on it. The foilowing RSI is required by generaily accepted
accouriting principles and will be subjected to certain limited procedures, but will not be audited:
1. ManagemenYs Discussion and Analysis.
uupplementary information other than RSI aiso accompanies East Valiey Water DistricYs basic
financi~~l statements. We will subject the following supplementary information to the audit
pmcedures applied in our audit of the basic financiai statements and will provide an opinion on it
in relation to the basic financiai statements.
1. Statements of Revenue, Expenses and Changes in Net Assets - Water Department
2. Statements of Revenue, Expenses and Changes in Net Assets - Sewer Department
3. Uti[iYy Plan in Service
4. UtiCi4y Plan Additions and Retirements
5. Unredeemed Bond Coupons - Retired Debt
6. Principal and Interest Repayment Schedule - Certificates of Participation - Series 2001
7. Principal and Interest Repayment Schedule - Certificates of Participation - Series 1996
8. Principal and Interest Repayment Schedule - 2004 Project Instaliment Sale Note
9. Principai and Interest Repayment Schedule - Department of Water Resources
Construction
MEMBF.RS
4MERICAN INSTITUTE OI~
~'~~OERTIFIED PUBLIC ACCOUNTANTS
VANIR TOWER • 290 NORTH "D" STREET • SU1TE 300
PCPS 1'HE AICPA ALLIANCE FOR CPA FIRMS SAN BERNARDINO, CA 92401
CAUFORNIA SOCIEITY OF (909) 889-0871 •(909) 824-6736 • FAX (909) 889-5361
Websife: www.ramscpa.nef
CERTIFIED PIBLIC ACCOUNTANTS _
Board of Directors June 26, 2008
East: Valiey Water District Page 2
Audit abjectives
`:~wn?
The objective of our audit is the expression of opinions as to whether your basic financial
stateme:nts are fairiy presented, in aN material respects, in conformity with U.S. generally
accF;pted accounting principles and to report on the faimess of the additional information
referrecl to in the first paragraph when considered in relation to the basic financial statements
tak~n as a vvhole. The objective also includes reporting on -
Internal control related to the financial statements and compliance with laws, regulations,
and the provisions of contracts or grant agreements, noncompliance with which could
have a materia! effect on the financial statements in accordance with Govemment
Auditing Standards.
Intemal control related to major programs and an opinion (or disclaimer of opinion) on
compliance with Iaws, regulations, and the provisions of contracts or grant agreements
that could have a direct and material effect on each major program in accordance wfth
the Single Audit Act Amendments of 1996 and OMB Circular A-133, Audits of States,
Loca/ Govemments, and Non-Profit Organizations.
7'he reporEs on intemal control and compliance will each include a statement that the report is
intended solply for the information and use of management, fhe body or individuals charged with
govem~ance, others within the entity specific legislative or regulatory bodies, federal awarding
agencie~s, arid if applicable, pass-through entities and is not intended to be and should not be
used by anyone other than these specified parties.
Our audit wiil be conducted in accordance with generaily accepted auditing standards
establirhed by the Auditing Standards Board (United States}; the standards for financiai audits
contained in Government Auditing Standards, issued by the Comptroiler General of the United S
Stai:es; tfie Single Audit Act Amendments of 1996; and the provisions of OMB Circular A-133,
and will include tests of accounting records, a determination of major program(s) in accordance
with ODAB Circular A-133, and other procedures we consider necessary to enable us to express
such opinions and to render the required reports. If our opinions on the financial statements or
the Sirigle Audit compliance opinions are other than unqualified, we will fully discuss the
rea;>on,> wii:h you in advance. if, for any reason, we are unable to complete the audit or are
unabie to form or have not formed opinions, we may decline to express opinions or to issue a
report s~s a result of this engagement.
Management Responsibilities
Management is responsible for the basic financiai statements and ail accompanying information
as rNeli as ~all representations contained therein. As part of the audit, we will prepare a draft of
your firiancial statements, schedule of expenditures of federal awards, and related notes. You
are responsible for making all management decisions and performing all management functions
relating to the financiai statements, schedule of expenditures of federai awards, and related
notE>.s and for accepting full responsibility for such decisions. You will be required to
acknoHrledye in the management representation letter that you have reviewed and approved the
financia~l statements, schedule of expenditures of federai awards, and related notes prior to their
issuanc:e and have accepted responsibility for them. Further, you are required to designate and
individual with suitable skill, knowledge, or experience to oversee any nonaudit services we
provide and for evaluating the adequacy and results of those services and accepting
res{~on:sibility for them.
-2-
Board of Directors June 26, 2008
Eas1: Valley Water District Page 3
Nlanage:ment is responsible for establishing and maintaining internal controls, inciuding
monitoring ongoing activities; for the selection and application of accounting principles; for the
fsiir pre:sentation in the financial statements of the respective financial position of the East Valley
Water C)istrict and the respective changes in financial position and, cash flows in conformity with
U.S. gener~l~y accapted accounting principles; and for federal award program compliance with
applicable laws and regulations and the provisions of contracts and grant agreements.
Mar~agE:ment is also responsible for making all financial records and reiated informaiion
available to us, including identifying significant vendor relationships in which the vendor has
respon:sibility for program compliance and for the accuracy and completeness of that
informa~tion. Your responsibiiities inciude adjusting the financial statements to correct material
miss4atements and confirming to us in the representation letter that the effects of any uncorrect
misstatements aggregated by us during the current engagement and pertaining to the latest
penod prey~nted are immaterial, both individually and in the aggregate, to the frnancial
statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and
cle4ect fraud, and for informing us about ali known or suspected fraud or iliegal acts affecting
Ea:>t Valley Water District invoiving (1) management, (2) empioyees who have significant roles
in ii~ternai r,ontrol, and (3) others where the fraud or iliegal acts could have a material effect on
the fin~nciai statements. Your responsibilities include informing us of your knowledge of any
allegations of fraud or suspected fraud affecting East Valley Water District received in
cornmunications from empioyees, former employees, grantors, regulators, or others. In
adciition, you are responsibie for identifying and ensuring that the entity complies with appiicable
laws, regulations, contracts, agreements, and grants. Additionally, as required by OMB Circular
~'`y~"~ A-133, it is management's responsibility to follow up and take corrective action on reported audit
tinciings and to prepare a summary schedule of prior audit findings and a corrective action plan.
Management is responsible for estabiishing and maintaining a process for tracking the status of
auciit findings and recommendations. Management is aiso responsibie for identifying for us
previous audits or other engagements or studies related to the objectives discussed in the Audit
Objectives section of this letter. This responsibiiity includes relaying to us corrective actions
taken to address significant findings and recommendations resulting from those audits or other
engagements or studies. You are also responsible for providing managemenYs views on our
cuirent finciings, conclusions, and recommendations, as well as your planned corrective actions.
With regard to the electronic dissemination of audited financiai statements, including financial
staterrient~ published electronicaliy on your website, you understand that electronic sites are a
me:an:~ to distribute information and, therefore, we are not required to read the information
contaii~ed in these sites or to consider the consistency of other information in the electronic site
with the original document.
-3-
13oarti of Directors . June 26, 2008
E:ast Valley Water District Page 4
Audih Procedures - General
An audit incl~ades examining, on a test basis, evidence supporting the amounts and disciosures
in th~ financ;iai statements; therefore, our audit will involve judgment about the number of
t:ransactions to be examined and the areas to be tested. We will plan and perform the audit to
obtain re:asonable rather than absolute assurance about whether the financial statements are
free of rnaterial misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3)
misappropriation of assets, or (4) violations of laws or govemmental regulations that are
attributable to the entity or to acts by management or employees acting on behalf of the entity.
Becausa the determination of abuse is subjective, Government Auditing Standards do not
expect auditc~rs to provide reasonable assurance of detecting abuse.
Because: an audit is designed to provide reasonable, but not absolute, assurance and because
w~ will not perform a detailed examination of all transactions, there is a risk that material
mis~4atements or noncompliance may exist and not be detected by us. In addition, an audit is
not designed to detect immaterial misstatements or violations of laws or govemmental
regukatians that do not have a direct and material effect on the financial statements or major
programs. However, we will inform you of any material errors and any fraudufent financial
repartinc~ or i7~isappropriation of assets that come to our attention. We wili also inform you of any
violations of laws or govemmental regulations that come to our attention, unless cleariy
inconsequential. We will include such matters in the reports required for a Single Audit. Our
responsibilit~r as auditors is limited to the period covered by our audit and does not extend to
ariy later periods for which we are not engaged as auditors.
Our pror,edures will include tests of documentary evidence supporting the transactions recorded
in the accou~ts, and may include tests of the physical existence of inventories, and direct
confirmsition of receivabies and certain other assets and liabilities by correspondence with
selected individuals, funding sources, creditors, and financiai institutions. We will request written
reprE;sentations from your alttorneys as part of the engagement, and they may biii you for
responding 4a this inquiry. At the conclusion of our audit, we will also require certain written
reprasentati~ms from you about the financial statements and related matters.
Audit Procedures - internal Control
Our auclit will include obtaining an understanding of the entity and its environment, including
internal controi, sufficient to assess the risks of material misstatement of the financial
state:ments and to design the nature, timing, and extent of further audit procedures. Tests of
controls may be performed to test the effectiveness of certain controls that we consider relevant
to preventing and detecting errors and fraud that are material to the financial statements and to
preventing and detecting misstatements resulting from illegal acts and other noncompliance
matters that have a direct and material effect on the financial statements. Our tests, if
p~rfe~rm~ed, wili be less in scope than would be necessary to render an opinion on intemal
confiroi and, ~ccordingiy, no opinion will be expressed in our report on intemal control issued
pursuant to Govemment Auditing Standards.
`~a~~w
-4-
Board of Directors June 26, 2008
Eas1: Valley Water District Page 5
A> required by OMB Circular A-133, we wili perform tests of controls over compiiance to
evaluate the effectiveness of the design and operation of controls that we consider relevant to
preventing nr detecting material noncompliance with compliance requirements applicable to
eachi m~ajor federai award program. However, our tests will be less in scope than would be
neccsssiry to render an opinion on those controls and, accordingly, no opinion will be expressed
in our report on intemal control issued pursuant to OMB Circular A-133.
An audit is not designed to provide assurance on intemal control or to identify significant
defi<:iencies. tiowever, during the audit, we will communicate to management and those
charged with govemance intemai control related matters that are required to be communicated
widE=.r P~ICPA professional standards, Government Auditing Standards, and OMB Circular A-
133.
Audits Prodedures - Compliance
As part of abtaining reasonable assurance about whether the financial statements are 4ree of
rciaterial misstatement, we will perform tests of East Valley Water DistricYs compiiance with
appiicabie laws and regulations and the provisions of contracts and agreements, including grant
agrE:ements. However, the objective of those procedures wili not be to provide an opinion on
overall compliance and we will not express such an opinion in our report on compiiance issued
pur:suant to Uovemment Auditing Standards.
OMB C:ircular A-133 requires that we aiso plan and perform the audit to obtain reasonable
assurance about whether the auditee has complied with appiicable laws and regulations and the
provisicros uf contracts and grant agreements appiicabie to major programs. Our procedures
wili consist of tests of transactions and other applicabie procedures described in the OMB
Circ>ular A-133 Compliance Suppfement for the types of compliance requirements that couid
have a direct and material effect on each of East Valley Water DistricYs major programs. The
purpose of these procedures wili be to express an opinion on East Valiey Water DistricYs
compii<ance with requirements applicabie to each of its major programs in our report on
complisance issued pursuant to OMB Circular A-133.
~ludit Administration, Fees, and Other
We m~ay from time to time, and depending on the circumstances, use third-party service
provide:rs in serving your account. We may share confidential information about you with these
service: providers, but remain committed to maintaining the confidentiality and security of your
inflarm~ation. Accordingly, we maintain internai policies, procedures, and safeguards to protect
the confidE:ntiality of your personal information. In addition, we will secure confidentiality
a~green~ents with all service providers to maintain the confidentiality of your information and we
will take reasonable precautions to determine that they have appropriate procedures in piace to
pre;vent the: unauthorized release of your confidential information to others. In the event that we
are un~3ble to secure an appropriate confidentiality agreement, you will be asked to provide your
corisent prior to the sharing of your confidential information with the third-party service provider.
1=uithermore, we will remain responsibie for the work provided by and such third-party service
nr~vidE;rs.
We understand that your empioyees wiil prepare all cash, accounts receivable, or other
confim~atiuns we request and wiil locate any documents selected by us for testing.
`v:~~~
-5-
Board of Directors June 26, 2008
East Vatiey Water District Page 6
A4 tY~e conclusion of the engagement, we will complete the appropriate sections of and sign the
Data Cc~llection Form that summarizes our audit findings. We will provide an originai and print-
ready rnaster of our reports to East Valley Water District; however, it is managemenYs
res~onsibility to submit the reporting package (inciuding financiai statements, schedule of
expE:nditures of federai awards, summary schedule of prior audit findings, auditors' reports, and
corrective action plan) along with the Data Collection Form to the designated federal
ciearinghouse and, if appropriate, to pass-through entities. The Data Collection Form and the
repc>rting packaging must be submitted within the earlier of 30 days after receipt of the auditors'
r~:pnrts or nine months after the end of the audit period, uniess a longer period is agreed to in
adv~nce by the cognizant or oversight agency for audits. At the conclusion of the engagement,
we wili provide information to management as to where the reporting packages shouid be
submitted and the number to submit.
The audit documentation for this engagement is the property of Rogers, Anderson, Malody &
Sc~tt, L.LP <and constitutes confidential information. However, pursuant to authority given by law
or regulation, we may be requested to make certain audit documentation avaiiable to any
Conniz~nt ~r Oversight Agency or its designee, a federal agency providing direct or indirect
funding, or the U.S. Government Accountability Office for purposes of a quality review of the
audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of
am~ sur,h request. If requested, access to such audit documentation will be provided under the
supervision of Rogers, Anderson, Malody & Scott, LLP personnel. Furthermore, upon request,
we may provide copies of selected audit documentation to the aforementioned parties. These
parties may intend, or decide, to distribute the copies or information contained therein to others,
includir~g other governmental agencies.
`'~~R~ The: audit documentation for this engagement will be retained for a minimum of five years after
the report release or for any additional period requested by any Cognizant Agencies, any
(~vE;rsight Agency for Audit, or Pass-through Entities. if we are aware that a federal awarding
age>ncy, pass-through entity, or auditee is contesting an audit finding, we will contact the
party(ie:s) contesting the audit finding for guidance prior to destroying the audit documentation.
1Ne expect to begin our audit on approximately August 25, 2008, and to issue our reports no
latcr tF~an ~ctober 13, 2008. Bob Memory is the engagement partner and is responsible for
;>upervising the engagement and signing the report. Our fee for these services wili be at our
:standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing,
po:stage, travel, copies, telephone, etc.) except that we agree that our gross fee, including
PxK>en;>es, will not exceed $37,800. Our standard hourly rates vary according to the degree of
responsibility involved and the experience levei of the personnel assigned to your audit. Our
invoice;s for these fees will be rendered each month as work progresses and are payable on
nresentation. In accordance with our firm policies, work may be suspended if your account
ber.omes 90 days or more overdue and may not be resumed until your account is paid in full. If
we elect to terminate our services for nonpayment, our engagement will be deemed to have
heE:n c:ompleted upon written notification of termination, even if we have not completed your
re~ort(s). 1'ou wiil be obligated to compensate us for ali time expended and to reimburse us for
all out••of-pocket costs through the date of termination. The above fee is based on anticipated
cooperation from your personnei and the assumption that unexpected circumstances will not be
encoui~terE;d during the audit. If significant additional time is necessary, we will discuss it with
you ar~d arrive at a new fee estimate before we incur the additional costs.
~v~iu~"
-6-
Board oi' Dir~:ctors June 26, 2008
East Valley Water District Page 7
Gov~mrnent Auditing Standards require that we provide you with a copy of our most recent
extei7iai peer review report and any letter of comment, and any subsequent peer review reports
and lette:rs of comment received during the period of the contract. Our 2005 peer review report
accomp~nies this letter.
We apprecia4e the opportunity to be of service to East Valley Water District and believe this
letter accurately summarizes the significant terms of our engagement. If you have any
q~ae:~tions, please let us know. If you agree with the terms of our engagement as described in
this 6ette:r, piease sign the enclosed copy and retum it to us.
Very truly yours,
ROGEI~S, P,NDERSON, MALODY & SCOTf, LLP
,/-~~~.~y~~
~
RESPONSE::
This letl:er correctiy sets for the understanding of East Valiey Water District.
By'
~
Title:
Date;:
-7-
lawrence S. Tim pson, CYn l I NY I- I Y I W
~rIlNI1PSOlvt GARCIA, ~~P LeVerne W Garcia, CPA U904-1983)
CPASAND CONSULTANTS PARTNERS
Dennis S. Kaneshiro, CPA
Elaine Lee Kawasaki, CPA
Wlliiam E. Moy, CPA
August 16, LOO~ Edgar Cagawan, CPA
~~~.~~~W ' CONSULTANT
To the Owners wiiliam I 6oyle, CPA
Rogers, F,nderson, MAlOCly LQL SCOtt, LLP piBM ADMINISTRATOR
Liz Davis
We k~ave reviewed the system of quality conffol for the accounting and auditing practice of Rogers, Anderson, Malody
& Scofk, LLP (the fum) in effect for the year ended November 30, 2005. A system of qualiry control encompasses the
fuin's organizational structure, the policies adopted and procedures established to provide it with reasonable assurance
of' conforming with professional staudards. The elements of quality control aze described in the Statements on Quality
Controt St~mdards issued by the American Institute of Certified Public Accountants (AICPA). The firm is responsible
for des:ignixig a system of quality control and complying with it to provide the firm reasonable assiuance of conforming
with profe>sional standards in all material respects. Our responsibility is to express an opinion on the design of the
system of quali,ry control and the firm's couipliance with its system of quality control based on our review.
Our review was conducted in accordance with standards established by the Peer Review Boazd of the AICPA. Durnig
our review, we read required representadons from the firm, interviewed firm personnel and obtained an understanding
of the nature of the firm's accountiug and auditing praetice, and the design of the firm's system of quality control
siifficie:nt t:o assess the risks implicit in its practice. Based on our assessments, we selected engagements and
adu~inistrative files to test for conformity with professional standards and compliance with the firm's system of quality
control.. Z'he engagements selected represented a reasonable cross-section of ffie fum's accounting and auditing praetice
with emphasis on Iugher-risk engagements. The engagements selected included among others, audits of Employee
BeneSe Plans and engagements performed under GovernmentAucliting Staruiards. Prior to concluding the review, we
reassessed the adequacy of the scope of the peer review procedures and met with firm mwagement to discuss the
resul~s of our review. We believe that the procedures we performed provide a reasonable basis for our opinion.
'~h,~~,~ ~
In performing our review, we obtained an understanding of the system of quatiry control for the firm's.accounting and
audiriug practice. In addition, we tested compliance with the firm's qualiry wn~ol policies and procedures to the
extent we <:onsidered appropriate. These tests covered the application of the firm's policies and procedures on selected
engagements. Our review was based on selected tests therefoce it would not necessarily detect all wealmesses in the
system of qvality conuol or a11 instances of noncompliance with it. There aze inherent limitadons in the effectiveness
of any system of quality controi and therefore noncompiiance with the system of quality control may occur and not be
detected. 'Proj<;crion of any evaluation of a system of qualiry controi to future periods is subject to the risk that the
system of quality cont~ol may become inadequate because of changes in condirions, or because the degree of
compliancc: with the policies or procedures may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice of Rogers, Anderson, Malody &
Scott, LLI' in effect for the yeaz ended November 30, 2005, has been designed to meet the requirements of the quality
control. staudards for an accounting and auditing pracrice estabiished by the AICPA and was complied with during tha
yeaz d~en eended to provide the fic~pi with reasonable assurance of conforming with professional standards.
~
,~ee py~,~GLC... CL P
- Qv '
70 Washington Street, Suite 300
Oakland, CA 94607-3705
Membersof: 510.832.2325 or 800.941.2727
y~ ~L ,T r . Fax 510.465.2979
1.LL
caouv
A woddwlde Nawork o( independeu Firms www.timpsongarcia.com
~proved Februarv 27 2007
k`"'""~ EA3T VALLEY WATER DISTRICT February 13, 2007
RE~UI.AR BOARD MEETING
MINUTES
President Sturgeon called the meeting to order at 2:03 p.m. Jo McAndrews led the flag
saltiite.
PR]~SENT: Directors: Lightfoot, Goodin, Negrete, Wilson, Sturgeon
ABSENT: Directors: None
STAFF: Brian Tompkins, Chief Financial Officer; Ron Buchwald, District
Engineer; Justine Hendricksen, Administrative Manager; Eileen
Bateman, Executive Assistant
LEGAL COIJNSEL: Steve Kennedy
GUES7' (S): Jo McAndrews (McAndrews & B.oyd), Jim Cimino (Cimino
Realty)
AP'PROVAL OF AGENDA
'~~m~~?
M/S/C (Wilson-Goodin) that the Febniaiy 13, 2007 Agenda be approved as
sut>mitted.
]PZ7BLI:C PARTICIPATION
Pre~sident Sturgeon declared the public participation section of the meeting open at 2:04
p.m.
There being no verbal or written comments the public participation section was closed.
AF'PR~VAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY
WATEkt DISTRICT AND GARDNER CONSTRUCTION & DEVELOPMENT
INC.,'TO DEVELOP CERTAIN REAL PROPERTY CONSISTING OF TWENTY-
FCIUR (24) DWELLING UNITS LOCATED AT 26212 & 26224 BASELINE RD
AP1ID IIDENTIFIED AS TRACT 18199, IN THE CITY OF HIGHLAND, COUNTY
OT SA.1\T BERNARDINO, STATE OF CALIFORNIA, was presented to the Board for
approval.
M/S/C (Wilson-Goodin) that the Development Agreement between East Valley
Water District and Gazdner Construction Development Inc. be approved as submitted.
`WUnv'
Board Minutes February 13, 2007
DISBUXiSEMENTS
w,, M/S/C (Wiison-Goodin) that General Fund Disbursements #209353 through
#209615 were distributed during the period of 7anuary 23, 2007, through February 7,
2007, in the amount of $1,815,149.90 and Payroll Fund Disbursements for the period
ended January 19, 2007 and Febniary 2, 2007, in the amount(s) of $134,606.52 and
$128,178.28 totaling $2,077,934.70 be approved.
RESOI.iJTION 2007.04 - A RESOLUTION OF THE BOARD OF DIRECTORS
OF THL' EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY,
STATE OF CALIFORNIA, RECOMMENDING CONSOLIDATED ELECTION
FOR ~OARD MEMBERS WITH STATEWIDE GENERAL ELECTIONS, was
presented to the Board.
M/S (Negrete-Wilson) that Resolution 2007.04 be approved.
Director Wilson is in favor of the Resolution, and feels that changing the election year
would generate more public interest in the general elections.
President Sturgeon is opposed to the Resolution. He stated that the District would get
mi:;placed in the election and would be less visible to the public.
Director Negrete is interested in the cost savings to the District, and that during the last
general elections there was a large voter turnout at the polls. He supports the Resolution.
'~~W..~y
Director Goodin would like to know what the actual cost savings would be to the Distnct
if we changed the election cycle, and is content with the current election process.
Director Lightfoot is content with the current election process.
After further discussion Director Negrete withdrew his motion and Director Wilson
withdrew his second.
No action taken.
CONSIIDERATION AND POSSIBLE ACTION TO CLARIFY EXISTING BOARD
PCiLIC'f~' REGARDING CONTINUATION OF HEALTH INSURANCE
COVERAGE FOR DIRECTORS AFTER RETIREMENT
M/S/C (Wilson-Negrete) that the policy adopted by the Board by minute action on
November 28, 1988, regarding the District's payment of health and dental costs for
directors be clarified so as to continue to authorize the District to pay the costs of such
coverage to former directors who (1) served in office after January 1, 1981, (2) were not
elected to a term of office that began on or after January l, 1995, and (3) served not less
than 12 years on the Boazd at the time of termination.
2
`uH,~
Board Minutes February 13, 2007
The ad hoc committee is further instructed to prepaze a resolution for subsequent
presentation to the board which, if adopted, would formalize this pre-existing policy and
also specify the terms and conditions for the DistricYs provision of health and welfare
beriefits for sitting directors and continuation coverage on a self pay basis for former
directors who would not otherwise qualify for District-paid benefits pursuant to this
policy.
]HB;ADQUARTERS PROJECT REVIEW AND UPDATE
No updates at this time.
DIRECTORS' FEES AND EXPENSES FOR JANUARY 2007
M/S/C (Lightfoot-Wilson) that the Directors' fees and expenses for January 2007
be approved.
RI;VIEW ANA ACCEPT THE DISTRICT'S 2007 WINTER NEWSLETTER
M/S/C (Wilson-Negrete) that the DistricYs 2007 Winter Newsletter be accepted.
M:> McAndrews requested that any changes be submitted to her no later than February
20, 2007.
RI;VII;W AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED
DI;CEMBER 31, 2006
Mr. Tompkins reviewed the Financial Statements with the Board.
M/S/C (Wilson-Goodin) that the Financial Statements for Period Ended
December 31, 2006 be accepted.
INVESTMENT REPORT FOR QUARTER ENDED DECEMBER 31, 2006
Mr. Tompkins reviewed the Investxnent Report with the Board of Directors.
GI~NER.AL MANAGER / STAFF REPORTS
Mr. Buchwald stated that the final paving.for the Sterling Avenue Pipeline Project is
moving forward.
Mr. Tompkins provided information to the Boazd regarding Eastwood Fanns Mutual
Water Company; that they were not able to hold a Board meeting to discuss their account
status with the District; and they are not being responsive to the DistricYs requests.
Ms. Hendricksen requested clarification from the Board regarding the District's bottled
water program.
3
Board Minutes February 13, 2007
'1"he Board requested that this item be placed on the February 27, 2007 Boazd meeting
agenda for clarification.
~uw,,,,~
CONSLII.TANTS REPORTS
Ms McAndrews stated that there was a small error on the Solar Cup 2007 flyer and
Redlands East Valley High School is not participating; that Ron Buchwald will be
visiting San Gorgonio High School to show the District's support for their participation
in the solar cup boat race.
C~MMITTEE REPORTS
No reports at this time.
OF'.AL COMMENTS FROM BOARD OF DIRECTORS
Director Wilson stated that he had attended the recent California Municipal Utilities
Association Conference (CMUA) on February 5, 2007.
Director Goodin also stated that he had attended the CMIJA Conference and that there
are two znajor topics of concern this yeaz; Energy Conservation and Health Care.
LE;TTIER OF APPRECIATION TO THE DISTRICT FROM RITA SCHMIDT-
SUDMAN FOR THE DISTRICT'S CONTRIBUTION TO THE WATER
EDUCATION FOUNDATION
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT
M:EMI3~RSHIP MEETING HOSTED BY WEST VALLEY WATER DISTRICT,
EL R~~NCHO VERDE ROYAL VISTA COUNTRY CLUB, RIALTO, FEBRUARY
26, 200'Y
ACWA'S 2007 LEGISLATIVE SYMPOSIUM, SACRAMENTO CONVENTION
C]~NTER, MARCH 21, 2007
WAT].R EDUCATION FOUNDATION MEXICAN DELTA TOUR, HOLIDAY
INN,1tUMA, ARIZONA, MARCH 7-9, 2007
C]LOSF'D SESSION
The Board entered into Closed Session at 2:45 p.m. as provided for in the California
Open Meeting Law, Government Code Section 54945.9 (a), to discuss those items listed
on the Agenda.
DIRECTOR LIGHTFOOT LEFT AT 3:00 P.M.
4
Boazd Minutes Feb~uary 13, 2007
AD,JOi7RN TO REGULAR SESSION
~u~,~,~~
President Sturgeon declared that the meeting adjourn to regular session.
ANNOiJNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 330 p.m. The items listed on the Agenda were
discussed in closed session with the following action being taken:
With respect to item #20 - No action taken.
With respect to item #21 - No action taken.
With respect to item #22 - The Boazd by a unanimous decision (4-0) Director Lightfoot
absent to accept the settlement offer and authorize staff to execute the release.
ADJOIJRN
The; meeting was adjourned at 335 p.m. until the next regularly scheduled Board
Meeting on February 27, 2007.
'=~~:b,~%
Kip E. Sturgeon, President
Robert E. Martin, Secretary
5
~~t,e,,?
Board Minutes February 13, 2007
RESOLUTION NO. 2007.04
Wun~~~~
RESOI:UTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DI:iT2t.ICT', SAN $ERNARDINO COUNTY, STA'TE OF CALIFORIVIA,
1ZF.COMNk~NDING CONSOLIDA'TED ELECTION FOR BOARD MEMBERS WIT~I
5T~,T7~yVID~ GENERAT, ELECTTONS
Wf~R.EAS, East Valley Water District ("EVWB") is a County Water District ~rganized and
qperating within the County of San Bernudino pursuant to Califomia Water Code Section 30000 et
seq.;
WT-IBF;EAS, pursuant to Water Code Section 30019, elections for memhers of EVWI?'s Boazd of
Disectars ("the Boazd") aze held on the first Tuesday after the fust Monday in November in each
odd-numbered yeaz;
W~TE~tEAS, elections that aze held in odd-numbered years have historically had lower levels of
voter F>articipation tfian statewide elections conducted in even-numbered years;
'WETEI2EA5, since EVWD's Board-member elections aze not held in conjunctian with most state
ele,ctiGns, L'VWD is forced to bear disproportionately higher election costs than if the elections were
consolidatr.d with statewide general elections in even-numbered years;
WHE]ZEAS, the cost of EVWD's Board-membet eleciions has increased wiW each succeeding
elExtion, and EV WD wishes to reduce iis election expenses;
WHE~tEA.S, EVWD wishes to increase voter participation 9n elections for Board members and to
reduce expenses whenever possible; and
WH$REAS, EV WD is authorized by Califomia Elections Code Section 10404 to adopt a resolution
re,quiting that its Boazd-member elections be held on the same day as the statewide general election.
I~70W, TfiEREFORE, BE TT RESOLVFD by the Board of Directors of the East Va}ley Water
District that the San $ernardino County Boazd of Supervisors is hereby requested to consolidate all
future elections for the Boud of Directors of the East Valiey Water District wittc the szatewide
general elections to be held in even-numbered years, beginning on November A, 2008.
BE T'C FCJRTHER RESOLVED by the Board of Directors of the East Valley Water District that,
upon consolidation with the statewide general election, all such future elecrions for the Board of
17iractors of tne East Valley Water District shall ba conducted in accordance with, including dates
that are consistent with, the primary or ~eneral election with respect to nominations, notices,
canvass of votes, certificadon of elec6on, and all other procedural requiremen~s of the California
Flections Code penaining to the primary or ;eneral election.
`ve~~~''
ResoIution No. 2007.04
~,,,,m„~ Page Two
PASSE][3 A]VD ADOPTED by the Board of Directors of the East Vatley Water District on February
13, 200'7, by the following vate:
RO]LL CAI~I.:
.AXF.S:
:NOFS:
AB~7CAIN:
AB~ENT:
Kip E. Sturgeon,President
AT"TE,~T:_
kobert E. Martin, Secretary •
'~tw.i?
From:
Sent: Tuesday, July 15, 2008 1:48 PM
To: .
~ubject: f•lN: Flection Year Changes Agenda Item
From: .
Sent: Wednesday, July 09, 2008 3:09 PM
To:
Subjecl:: Election Year Changes Agenda Item
:Justine,
Can you please pass this item on to the Board members, the general maanger, et. al.
The :issue of changing to even years does not appear to be as simple as filling out
Tt appe+ars that the County would reject such a request at this time (according to t
Acco.rding t.o the attachment, the County Board of Supervisors/Registrar of Voters he
position to not allowing future requests from special districts to change to even }
'~Gsa?
Prio:r to taking action, it appears that the ROV asked all special districts if the}
years and my guess is that EVWD must have provided direction on the issue and respc
Lhe ROV.
Perhaps ther.e is correspondence in the EVWD archives regarding the ROV notificatios
that would reflect the EVWD Board action on the mattter. Can you please have the i
supplementa.l information?
Thanks
Jame:s .
~~ueud
7/IS/2008
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS 5 6
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
APRIL 17, 2007
Continued
from Tuesday, Apri! 3, 2007Item #47,
~ei~~?
FFtOM: KARI VERJIL
Registrar of Voters
SUBJI=CT: Change of Election Dates to Even-YearCycle
RI_COMMENDATION:
1. Approve the Barstow Community College District, Needles Unified School District, Trona
Unified Schooi District, Upiand Unified School District, Yucaipa/Calimesa Jt. Unified Schooi
District, Big Bear Airport Disirict, Big Bear City Community Services District, HI-Desert Water
DistricY, and Joshua Basin Water District requests to consolidate with the even-numbered year
election cycle, from that of their currently designated odd-numbered year election cycle.
2. Deny future requests indefinitely that are made by School, Community College, and Special
District jurisdictions to change election cycles, from that of odd-numbered year cycles to even-
numbered year cycles, until such time that the Registrar of Voters Department is able to
ac:corcimodate such requests based on but not limited to the following: (a.) the likelihood that
aciditional District election cycle changes would not cause the absentee ballot to expand beyond
the two-card current standard, (b.) future technological or program enhancements become
avaitable to accommodate voting measure/contest volume growth, or (c.) subject to further
applicable provisions of the California Elections Code.
BACKGROUND INFORMATION: At the January 23, 2007 Board of Supervisors meeting, the
Regist:rar of Voters Department (RO~ was directed to present a report regarding the impact of
allowing Districts to continue to consolidate their governing board elections with the even-
numbered year cycle. California Elections Code 10404, 10404.5, 10405.7 allow school districts,
community colleges, and special districts to request a change of election dates by filing a
re~solution with the Board of Supervisors 240 days prior to the currently scheduted election (filing
deadiine of March 12, 2007 in this instance). The Board is required to approve these resolutions
unless it finds that ballot style, voting equipment, or computer capacity is such that additionai
elections or materials cannot be handled.
I At the March 13, 2007 Board of Supervisors meeting, the ROV presented an orai report on this
rriatter and was further directed to develop critera for the Board's consideration to determine if
jurisdictions should be allowed to change election dates to the even-numbered year cycle. There
are nine (9) Districts that submitted requests prior to the filing deadline of March 12, 2007 to
change election cycles, and are listed as foilows: the Barstow Community College District,
Needles Unified School District, Trona Unified School District, Upland Unified School District,
Yucaipa/Calimesa Jt. Unified Schooi District, Big Bear Airport District, Big Bear City Community
Services District, HI-Desert Water District, and the Joshua Basin Water District.
Page 1 of 2
Record of Action of the Board of Supervisors
5 6
Change of Election Dates to Even-YearCycle 56
April 17, 2007
Page 2 of 2
Pursuant to the Board's direction on March 13th, ROV has developed criteria, which is based on
the length of the absentee ballot increasing from two cards to three cards (i.e. paper card stock
that is printed on both sides for voting purposes represents one card) as a threshold to
de4ermine that the voting equipment and/or computer capacity is such that additional elections or
msiteri~is cannot be handled. A preliminary analysis, based on the absentee ballot length criteria,
has been completed for the November 7, 2008 Generai Election. ROV concluded that absentee
ballots couid be maintained on iwo cards while taking into consideration the nine (9) Districts that
requested a change in election cycle. Therefore, ROV recommends that the Board of
Supervisors approve the change of election cycle requests as submitted by these nine (9)
Di:>tricts.
However, the analysis also indicated that any additional jurisdictional requests to change election
cyr.les would likely result in the absentee ballot length exceeding two cards. Therefore, ROV
further recommends denying future requests indefinitely that are made by School, Community
Callege;, and Special District jurisdictions to change election cycles, from that of odd-numbered
year cycles to even-numbered year cycles. The denial of future requests are recommended until
such time that ROV is able to accommodate such requests based on the likelihood that
additional District election cycle changes would not cause the absentee ballot to expand beyond
thf~ two-card current standard, or subject, to further applicable provisions of the California
EIE>ctions Code that couid conceivabiy at some point mandate the approval of and/or amend the
criteria for election cycie change requests. Technological or program enhancements to
accommodate increased voting measure/contest volumes would also play a vital role in
determining whether future election cycle change requests would be recommended by ROV.
A~.~proval of Recommendation No 1 would approve the election cvcle chanqe requests bv nine
~9] School CommuniN Collepe and Speaal District iur~sdictions to consolidate with the even-
numbered year election cycle, from that of their currently designated odd-numbered year election
cycle.
Approval of Recommendation No 2 would denv future requests indefinitelv that are made by
School Communitv Collepe and Special District iurisdictions to chanqe election cvcles
~os~ectivelv from that of odd-numbered vear cvcles to even-numbered vear cycles, until such
tirrie that ROV is able to accommodate anv reauests based on but not limited to the following:
(a.) the; likelihood that additional District election cycle changes would not cause the absentee
ballot to expand beyond the two-card current standard, (b.) future technological or program
enhancements become available to accommodate voting measure/contest volume growth, or (c.)
subjecf to further applicable provisions of the. California Elections Code.
RE:VIEW BY OTHERS: This item has been reviewed by the Office of County Counsel (Daniei B.
Haiueter, Chief Deputy County Counsel, 387-5467) on April 10, 2007; and the County
Aclministrative O~ce (Wayne Thies, Administrative Analyst III, 387-5409) on April 9, 2007.
FIWANCIAL IMPACT: The impact of approving Recommendation No. 1 would result in
additional printing/mailing and ROV staff service costs during even-numbered year elections,
which would be proportionally borne by the participating jurisdictions. The impact of approving
Re>.corcimendation No. 2 would stave off additional costs associated with acquiring new voting
equipment, and computer-related hardware/software that would likely be borne by the County.
SUPEI~VISORIAL DISTRICT(S): All.
Pf2ESl?NTER: Kari Verjil, Registrar of Voters, 387-2083.
vu~,~r ~ ~
~4. CONTINl1ED TO TUESDAY, APRIL 17, 2007 AT 10:00 A.M. - 1) Adopt resolution to approve
the Joshua Basin Water District Board of Directors resolution for consolidation of the district
e:lections with the statewide general elections in November of each even-numbered year. 2)
Ftefe:r to and authorize services of Registrar of Voters. (Presenter: Dena M. Smith)
Continued on motion b Su e~visor Hansbe er seconded b Su ervisor Gonzales and carried
with ~ervisor Mitzelfelt absent.
t•u:~,~W
45. CONTINUED TO TUESDAY, APRIL 17, 2007 AT 10:00 A.M. - 1) Adopt resolution to approve
the Upland Unified Schooi District Board of Trustees resolution for consolidation of the district
elections with the statewide general elections in November of each even-numbered year. 2)
I~efE;r to and authorize services of Registrar of Voters. (Presenter: Dena M. Smith)
Continued on motion b Su ervisor Hansber er seconded b Su ervisor Gonzales and carried
with~~ervisor Mifzelfelt absent.
46. CdNTiN1UED TO TUESDAY, APRIL 17, 2007 AT 10:00 A.M. - 1) Note receipt of Yucaipa-
Calimesa Joint Unified School District Resolution R-14/2006-07 seeking approvai for
consolidation of the District election with the statewide general election held in November of
aach even-numbered year, beginning with the election in November 2008. 2) Refer to and
authorize services of the Registrar of Voters to conduct an impact analysis to include issues of
ballot length, cost and capacity of the current system to accommodate the increased usage.
(Pre;senter: Dena M. Smith)
, n Continued on motion b Su ervisor Hans6er er seconded b Su ervisor Gonzales and carried
~ with Supervisor Mitzelfelt absent.
/l.l~~
~ PUBLIC & SUf'P'ORT SERVICES GROUP (PSSG)
~ Reqistrar of VotPrs
~47. CONTNNUED TO TUESDAY, APRIL 17, 2007 AT 10:00 A.M. - 1) Accept oral report from
Registrar regarding future requests by Special Districts and School Districts to change their
election cycies from odd-year to even-year cycles. 2) Provide direction to staff with respect to
deriying future requests made by School and Special District jurisdictions to change election
~a,„„? cycles. (Presenter: Kari Verjil)
Continued on motion b Su ervisor Hansber er seconded b Su ervisor Gonzafes and carried
with SuAervisor Mitzelfelt absent.
FI5<.AL GROIIp
Assessor
48 CC)NTINUED TO TUESDAY, APRIL 17, 2007 AT 10:00 A.M. - 1) Approve the reciassification
of 1511ed position No. 08070 from Assessment Appeais Specialist, Administrative Services Unit,
f260 ($:i5,640 -$71,136) to Principal Appraiser, Exempt Group C, Unciassified, R65 ($62,899 -
$80,371). 2) Read title only of proposed Ordinance amending Ordinance 1904 by placing
positiori No. 08070, Principal Appraiser, Exempt Group C in the Unciassified Service; waive
reading of entire text and CONTINUE TO TUESDAY, APRIL 10, 2007 AT 10:00 A.M. for
adoption. (Presenter: Jim Erwin)
Contirn~ed on motion bv Supeivisor Gonzales seconded bv Supervisor Hansberper. and carried
with Su~ervisor MiPzelfelt absent.
BOAkD C~F SIUPERVISORS
49. Public Comment
ADJOURN TO MEETING OF COUNTY REDEVELOPMENT AGENCY -(CoRDA) -(No Acaendal.
ADJOURN TC7 MEETING OF COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY -(CoIDAI -(No
Aaenda~
AI~JOURN TO MEETING OF COUNTY ECONOMIC AND COMMUNITY DEVELOPMENT
CORPORATION - (No A enda .
http://www.sbcounty.gov/sbco/cob/AG040307/fs.hhn 7/15/2008
#1 -
First District
. Ado t and resent resolution reco nizin and commendin Kenneth D. Anderson for his
outstandinq and dedicated service to the Planninq Commission
. Ado t resolution reco nizin lan Brooks for bein reco nized as the reci ient of the
Volunteer Youth of the Year Award.
. Ado t resolution reco nizin Jane Shaw for bein reco nized as the Adult Volunteer of
the Year.
#11 - Continue to Aprii 24, 2007 at 10:00 a.m.
#13 -Take off calendar
~x32 - Defer for discussion (Department)
54. [~efe:rred Items -
Item 32 Acting as the governing body of Big Bear Valley Recreation and Park District: 1) Adopt
f~esolution initiating proceedings for the formation of Assessment District 2007-01 pursuant to
the Landscape and Lighting Act of 1972 of the California Streets and Highway Code (Section
22500 e4 seq.) to finance the acquisition, construction and maintenance of improvements for the
~~roK>osed Big Bear Vailey Recreation and Park District pool and aquatic center. 2) Adopt
Resolution deciaring the Board's intention to form assessment District 2007-01 for the financing
o~f thie proposed Big Bear Valiey Recreation and Park District pool and aquatic center; approving
the Boundary Map of Assessment District 2007-01 and directing recordation; scheduling June
12, 2007, as the date for a public hearing regarding the proposed establishment of Assessment
District 2007-01 and the levy of proposed assessments; directing the Clerk of the Board to give
notice of the public hearing; and directing staff to engage services of certain approved
consultants to assist with the formation process and bond issuance. (Presenter: Thomas L.
Sutton)
Deferred/approved on motion b Su ervisor Hansbe er seconded b Su e~visor Gonza es
and carried with Supervisor Biane absent.
55. 1) Adopt a Board of Supervisors position in support of Senate Bill 390, Senate Bill 657, and
,~~"~j°~ As;;embiy Bill 1630. 2) Authorize the Chairman of the Board to sign letters of support for the
Senate and Assembly Biils listed in Recommendation Number One. 3) Authorize the submission
of a le;tter to Governor Arnold Schwarzenegger requesting San Bernardino County be
considered for a state-funded county-wide pilot program, that would require Global Positioning
System devices be worn by any individuai paroled into San Bernardino County when that
individual's original conviction had a gang enhancement attached to the sentence. (Presenters:
Gary Ovitt and Brad Mitzelfeit) •
Approved on motion b Su ervisor Mitzelfelt seconded b Su ervisor Ovitt and carried with
Supervisor Biane absent.
P~IE?LyC 8~ SUPPORT SERVICES GROUP IPSSGI
Re istrar of Voters
~6. AMENDED - 1) Approve the Barstow Community College District, Needies Unified School
Di:strict, Trona Unified School District, Upland Unified School District, YucaipalCalimesa Jt.
Unified School District, Big Bear Airport District, Big Bear City Community Services District, Hi-
De:sert Water District, and Joshua Basin Water District requests to consolidate with the even-
numbered year election cycle, from that of their currentiy designated odd-numbered year
ele;ction cycle. 2) Deny future requests indefinitely that are made by School, Community
Cnliege, and Special District jurisdictions to change election cycles, from that of odd-numbered
year c:ycles to even-numbered year cycles, until such time that the Registrar of Voters
De;parCment is able to accommodate such requests based on but not limited to the following: (a.)
the likelihood that additional District election cycle changes would not cause the absentee baliot
to expand beyond the two-card current standard, (b.) future technological or program
enhancements become available to accommodate voting measure/contest volume growth, or
(c.) subject to further applicable provisions of the Califomia Elections Code. (Presenter. Kari
VE:rjil) Board direction: "`~The Board directs staff to build in a rocess so lacement onto odd
or even ear ballot is established at oint of filin so it is more balanced/even and less a
7/15/2008
http://www.sbcounty.gov/sbco/cob/AG041707/fs.htm
function of district re uest.
/~~oved with Board direction on motion bv Supervisor Hansberqer seconded bY Supervisor
C~on•rales and carried with Supervisor Brane absent.
C:LE:RK OF THE BOARD
t~~~,, ;;7. 1) Note receipt of Baker Valley Unified School District Resolution No. 2007.0308 seeki~g
approval for consolidation of the District election with the statewide general election heid in
fVove:mber of each even-numbered year, beginning with the election in November 2008. 2)
~tefer to and authorize services of the Registrar of Voters to conduct an impact anaiysis to
include issues of ballot length, cost and capacity of the current system to accommodate the
increased usage. (Presenter: Dena M. Smith)
~p~~ved on motion b Su ervisor Hansber er seconded b Su ervisor Gonzales and carried
wrth ~ervisor Biane absent.
58. 1) Note receipt of Barstow Community Coliege District Resolution No. 2-2006/2007, seeking
approval for consolidation of the District election with the statewide general election held in
November of each even-numbered year, beginning with the election on November 7, 2008. 2)
Refe:r to and authorize services of the Registrar of Voters to conduct an impact analysis to
include issues of ballot length, cost and capacity of the current system to accommodate the
incrE;ased usage. (Presenter: Dena M. Smith)
A~roved on motion b Su ervisor Hansber er seconded b Su ervisor Gonzales and carried
with Supervisor Biane absent.
59. 1) Note; receipt of Resolution No. 2007-4 of the Big Bear Airport District seeking approval of
i~equest for consolidation of the District election with the statewide general election held in
November of each even-numbered year beginning November 2008. 2) Refer to and authorize
services of the Registrar of Voters to conduct an impact analysis to include issues of ballot
lenqth, cost and capacity of the current system to accommodate the inereased usage.
(Pre:senter: Dena M. Smith)
~roved on motion b Su ervisor Hansber er seconded b Su ervisor Gonzales and carried
,~;,,i with Supervisor Biane absent.
60. 1) Note receipt of Resolution No. 899 of the Big Bear Community Services District seeking
approval of request for consolidation of the District election with the statewide general election
hel<i in November of each even-numbered year beginning November 2008. 2) Refer to and
authorize services of the Registrar of Voters to conduct an impact analysis to include issues of
ballot length, cost and capacity of the current system to accommodate the increased usage.
(Prf;senter: Dena M. Smith)
Ap~~roved on motion bv Supervrsor Hansberqer seconded bv Suaervisor Gonza/es and carried.
with Sur~ervisor Biane absent.
61. 1) Note receipt of Resolution No. 06-13 of the Hi-Desert Water District seeking approval of
request for consolidation of the District election with the statewide general election held in
November of each even-numbered year beginning November 2008. 2) Refer to and authorize
service:> of the Registrar of Voters to conduct an impact analysis to include issues of baliot
iength, cost and capacity of the current system to accommodate the increased usage.
(Presenter: Dena M. Smith)
A~~roved on mofion bv Supervisor Hansberper seconded bv Supervrsor Gonza/es and carried.
witM Su~rvisor Biane absent.
62. 1) Adont resolution to approve the Joshua Basin Water District Board of Directors resolution for
cor~solidation of the district elections with the statewide general elections in November of each
eve~n-numbered year. 2) Refer to and authorize services of Registrar of Voters. (Presenter:
Dena M. Smith)
~,~y A~,oroved on motion bv Supervisor Hansberqer seconded bv Supervisor Gonzales and carried,
with Su
e~ rvisor Biane absent.
http://www.sbr,ounty.gov/sbco/cob/AG041707/fs.htm 7/15/2008
~.~~.d. 1Vlemorandum ,.~,ov~,~.t~ .~_~~a~~
To: Bob Maztin, General Manager; Ron Buchwald, District Engineer
From: Eliseo Ochoa, Associate Civil Engineer Co ~~15 ~o°o
[~ate: 7/15/2008
Re: North Fork Phase II
North Pork Phase II project consists of instaliing approximately 5,000 LF of 36"
diameter ductile iron pipe including fittings, manholes, junction structures and weir
boxes. The location of the project is North of Greenspot Road between the East end
of the Calvary chapel property to the East end of the Amott property. This project
will repiace the existing deteriorating ditch giving the District an improved
conveyance of Santa Ana river water.
Included with this memo is the "opinion of probable cosY' provided by CDM for
$3,61~;12A. Because of time restraints from FEMA, this project must be comp]eted
by;April of 2009. I recommend we proceed with bidding this pipeline replacement
project:,Specifications are available for review upon request.
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Estimate Totals
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x, . ' mm.'~9fv:k ~
r~~t- ~ 'LHBOR 408,518 I 8.534.820 hrs
MATERIAI. 7,373,361
E~UIPMENT 449,763 3,799.448 hrs
SUBCONTRACT 31,208
OTHER
2.262,246 2,262.248
FIELOOFFICEOVERHEAD 226225 10.OOU %
226.225 2.488.47t
SALES TAX 106,435 7.750 %
HOME OFFICE OVERHEAD 749.308 6.~00 %
CONTINGENCY 248.847 10.000 %
504.590 2,993,O6i
MARGIN 448.959 15.000 %
668,959 5,642,020
BUIIDER'SRISKINSURANCE 34,42a 1.000 %
GENERAL LIABILITY INSURNJCE 68,800 2.000 %
BONDS 88,840 2.000 %
t72.100 3,814.12~
Total 3,614,120
~Waue?
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You are cordially invited to attend our
Little League~ Baseball
Westem Region Open House
and the
San Bernardino Ar,ea Chamber of Gommerce
"Busineas After Hours''
Thursday, July 24, 200$ from 5:00 to 7:00 p m. -
Please join ias for
fun„food; tours and networkmg ~W:'t'
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' Yucaipa Valley Water District
~ L~
The Board of Directors of the
Yucaipa Valley Water District and
Congressman Jerry Lewis, 41~` Congressional District
Cordially Invite You to the Dedication of the
Yucaipa Valley Regional
Water Filtration Facility
Tours of the facility and lunch will be served following
the dedication of the water filtration facility.
Yucaipa Valley Regionat Water Filtration Facility
at Crystal Creek, 35477 Oak Glen Road, Yucaipa, California.
Wednesday, August 6, 2008 at 10:30 a.m.
RSVP to Chelsie Fogus by
Tuesday, July 29, 2008 at (909) 797-5198. '
Q1 Crystal Creek
~ 35477 Oak Glen Road
~Nd' ~
To Redlands ~,~qlPa
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>The significance of the Sacramento River to your water supply
>Flood management and levee safety
>Implementation of the CVP Improvement Act
>State Water Project and Central Valley Project operations
DRestoration of endangered Chinook salmon
>Groundwater, conjunctive use and area-of-origin water rights
>Environmental restoration projects
~~~.,;..i
>Agriculture/wildlife conservancies and wildlife re ges
, f"" ~Impacts of mining on water quality
I ~ III 9Farming in the Sacramento Valley
>Possibie surface water storage sites
h
9,yG%
~i !
- This fast paced tour begins at Sacramento International Airport at 7:45 a.m.
! _ Wednesday, September 10, travels the length of the Sacramento Valley, and
~ _ will end at approximately 6 p.m. Friday, Septembet 12 at Sacramento
International Airport.
Registration: $625 per person, single occupancy room: $1,050 for two people
sharing a room. Register four or more people for a discount - single
occupancy rooms $575; double occupancy rooms $1,000.
Fee includes all meals, transportation and hotel accommodations, Chico
~ia, Holiday Inn (Wednesday) and the Holiday Inn in Redding (Thursday),
e~""~!p while on the tour - including a salmon barbecue Wednesday night.
~ ~ Participants are responsible for their own transpoxtation to and from
~ , ' Sacramento tnternational Airport.
. ~
r ~
~ To register, return form to the Foundation with payment; faxed reservations
accepted with credit card or purchase order. Or, register securely on-line at
<~~~~$~y ' www.watereducation.org/tours.asp All reservations are on a first-come,
as~°~;=~ f first-serve basis.
,~if
~ ~ {1tt ~s.~k~9 ,
Deadline to cancel and receive a full refund is 5 p.m. Aug. 27 due to hotel,
meal and transportation bookings. Refund request must be in writing.
Substitutions may be made at any time.
This activity has been approved for Minimum Continuing Legal Education
(MCLE) credit by the State Bar of California. The tour also offers California
Department of Health Services Continuing Education units for a water
plant or wastewater plant operator's license. There is an additional $100 fee
' to register for these credits. Contact the Foundation for more details.
~i
Additional information and an itinerary will be mailed approximate y one
month before the tour. Please notify the Foundation prior to the tour if you
have a medical condirion or other special need.
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` .1ULY 9~ ~ ~
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4
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f;~ ~I ;i , i ~ ~ ~ ~ i~'~
~ ' CO SPONSORING~ ORGP.NIZATIONS
~ . ~ u ~ .
•
` ; ~ i.' ~UGU~T'27 : : a ~m
i~ ~ ' '
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s' I;,I , I j CSDA
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~ ~ ~ , ! x>a u ~ ~
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' f i ' ~ F ~4 ACWA • . . ~ s ,,,1,
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. i t~ 1 . i c3 .~'r~ `n 2b ` . ar . ; «t4~y za ~ ~ '~mt ~ ~ ' a, `
~
. ~~~'1~',~"1['~ ~t~?~"F~C~i,.~t~.~:F~=~ ~Q?F~~H~'?~'"
Ecach year, special districts must report information to the State Controller s Office. Using
this ini~orrnation, the State Controller publishes the Special Districts Annual Report, which
serves multiple purposes for the state, administration and special districts alike.
Even though all districts are required to participate, many don't have a complete under-
standing of the reporting process. To shed more light on the subject, a series of work-
shops has been organized around the state, conducted by the State Controller's Office in
co-sponsorship with the Association of California Water Agencies (ACWAI, California
Assoc:iation of Sanitation Agencies (CASA), and the California Special Districts Associa-
tion (~SDAI. The faculty for the workshops will be comprised of a team from the State
C:ontroller~s C~ffice.
All special districts are invited to attend. We ask only that those who plan to attend
com~~let~ the registration form and return it. The information you provide will help us to
determine the types of districts that will be attending each workshop, so we can better
tailor the content to meet your specific needs. On-site registration will also be permitted.
~~a~~°u~~~~~
'~"Ofl~IGS TO BE GOVERED
O Vd/HAT ARE THE LATEST REQUIREMENTS FOR REPORTING?
- CH.4NGE5 TO THE STATE CONTROLLER'S REPORT
- OPEB UPDATES
- REF'ORTING REQUIREMENTS FOR ALL LOCAL GOVERNMENTS
- GASB 34 REQUIREMENTS AND UPDATES FOR SPECIAL DISTRICTS .
O WHAT IS THE STATE CONTROLLER'S OFFICE
V
L_O~>KIIVG FOR IN THE DATA PROVIDED?
O I-~OV1( IS THE ANNUAL REPORT ORGANIZED?
O 1IV}-10 tJSES THE REPORT AND HOW IS IT USED? ~
T"
~ f-iOW SHOULD SPECIAL DISTRICTS ,'tr:
II~ENTtFY SERVICES AND ACTNITIES IN
't"HE:IR ~UBMISSION TO THE STATE
C;.ONTROLLER'S OFFICE? ~
~p
CJ 'dVHA~" IS THE TIMWG OF THE REPORT ~ E:4 f 4'
~ ;#l~
~~NID WHY IS IT TIMED THAT WAY? ~'~'T~
_ z,
C> \NHAT IS THE KEY TO PROVIDING ~'~r ~
INF'ORMATION TO THE STATE ` ~>t>`' ~ "
CC~N?'ROLLER'S OFFICE? w~,. ~ •
~~~s~~~
~E"'~~i'
While tHie workshops will be targeted to those individuals who actually prepare the informa-
tion for submission to the State Controller's Office, the content will be useful to a number of
iridividuals within, or associated with, all special districts:
O CERTIFIED PUBLIG ACCOUNTANTS
O SPECIAL DISTRICT CONTROLLERS
O ADMINISTRATNE / FINANCE PERSONNEL
O GENERAL MANAGERS
TFiis workshop follows the guidelines specified in the California Board
of Accountancy Regulations and offers 3.0 hours of continuing education.
A certificate of completion will be issued at conclusion of the day.
~ , ~ ~
' ~d~AC~RKSHOP DATES & LOCATIONS:
~ PdIAY 6: MONTEREY - MONTEREY COIVFERENCE CENTER
(DURINGAClN.4 SPRWGCOIVFERENCE)
~1~ .IUNIE 1 1 t.WOODC.AND~~-~HAMPTON WN ~ ~ ~
CD .JUC,X 9: SAN DIEGO - 5,4N DIEGO COUNTY WATER AUTHORITY
Ca ~4U~UST 27: FREMONT - ALAMEDA COUNTY WATER DISTRICT
O:~ERTEMBER 1 1: FRESNO - FRESNO IRRIGATION'DISTRICT
O~aEl'TEMBER 22: IRVWE - IRVINE HYATT REGENCY HOTEL
` (DURING CSDA ANIWGAL CONFEREhVCE)
S']"ATE CONTROLLER'S OFFIGE
1~RF'SENTATION TEAM MEMBERS: °
. S<:
BETTY MOYA, MANAGER
~iAM AU, ASSOCIATE ACCOUNTWG ANALYST ~ .
l~~„
'WAYNE BECK, LOCAL GOVERNMENT SPECIALIST i
HEATHER HUDSON, ASSOCIATE ACCOUNTWG ANALYST
S,4SHt LAL, ASSOCIATE ACCOUNTING ANALYST
GREG N1CCOMB, ASSOCIATE ACCOUNTWG ANALYST
71_WC3 NGO, ASSOCIATE ACCOUNTING ANALYST
F'E.RLA NOLASCO, ASSOCIATE ACCOUNTING ANALYST ;
<u~~~~ j
EI~ SMART, ASSOCIATE ACCOUNTING ANALYST la
SUSAN TSUSHIMA, ASSOCIATE ACCOUNTING ANALYST
JOANN ZHOU, ASSOCIATE ACCOUNTING ANALYST
~C)C)~ S'TATE CONTROLLER'S WORKSHOP PRE-REGISTRATION
Mail or fux registration form to: CSDA, Attn: SCO Workshop, PAYMENT INFORMATION
1112 I Street, #200, Sacramento, CA 95814 REGISTRATION FEE: $35 per workshop
TOLL-FRI:E 877-924-CSDA FAX 916-442-7889 ~n an sffort fo genewie maximum pariicipa?ion and
red~ce regisfratlon fees, ACWA, CASA, CSDA,
~„~,,,,~+~n~~ in com,~~~efr~~y -~~eaze p~inf c~ea~~y or fype. and fhe Stafe Controller's OiFi~e are undarwriHrg
some oF i6e cosfs for fhese werkshops.
Naine on Badge 1'o Rer~d ? Enclosed is my check/money order made
payable to: SCO Workshop
? Please charge my fee to my credit card
I7istrict, Agency or Firm ? MasterCard ? Visa
Address Exp. Date: ~ Amount: $
C;ity State Z'p Credit Card Number:
Phone: l 1__ FAX: l 1
Attendee E-mail Address: $ignature:
Payment musf accompany
I~arking 0 Confirmaiion info will be senf lo you. registration in order to process.
~,ANIGELLA'iION POLICY
Cancellations must be made in writing and received by CSDA lvia fax or mail) no later than 3 days prior to your
selected workshop date. All cancellations received by the deadline will be refunded less a$25 processing fee.
There will be NO refunds for cancellations made after the deadlines. NO EXCEPTIONS.
~Pllease ansMrer f'he following questions ro help us beffer iailor t6e conienf of fhe workshops.
~'~~~+~%Type of Special District?
Services Provided?
Who completes the~ $tate Controller's form for your district? Their title?
What challenqes does your district have with the current form for special district reporting to the State Controller's OfEice?
Describe.
How do you think the form can be improved?
VJhat challenges does your district have with the report itself?
`~OF~K:iH~YP REGISTRATION REGISTRATION FEE: $35 per workshop
Please indicafe which workshop you will be aHending_
A May 6,1- A p.m., Monterey O August 27,1- 4 p.m., Fremont
Monterey C:onference Center Alameda County Water District
(during ACWA Spring Conference) O September 11,1- 4 p.m., Fresno
q June 11,1- 4 p.m., Woodland Fresno Irrigation District
HampPon Inn O September 22, 9 a.m. - Noon, Irvine
q luly 9,1= 4 p.m., San Diego Irvine Hyatt Regency Hotel
San Diego County Water Authority (during CSDA Annual Conference)
See reverse for addresses and phone numbers
.~s~~~~~.u~~ .
1L.<~~~4.7ION INFORMATION:
~ ~ ~
~ O INmy~ ~6 ~ ~
n ~ Mcmte:rey Conference Center
Idurinc3 A<:WA Spring Conferencel ' ` ~
~ ~~,r,;~~ i;
Une f'ortola Flaza , _ ,
; -
r a,~ ~ti~ ~
Monta~rey, CA 93940 - ' " ' ° ~ _ -
- ~ = ~ ~ ~ ~ i~. ,
831-~46-3770 - , ; ,a~ ;
~ ~ ~
~
A ~une . t M~
HcamK~ton lnn, ~ ° . -,~f • 'r~a a
w,,
2n6O'Freeway L7r. ~ • '
, VI/oodiand; CA 95776 ~ ~ • + ~ :
N
_ ~530-66~'-~9100~ ~ ~ . ~
A J„~y 9' THIS WORKSHOP IS PRESENTED
SarrC)iegaCounty WaterAuthority IN COOPERATION WITH'
Qb770verland Ave. . •
Sran Diego, CA 92123 UPV`~oaNiq 9G99C
8.58-521-6600
~ s ~o :
~ . ~U91uSf .c7 ~ re~ ~
Alameda County Water District o
~138f35South Grimmer Blvd:. California ssociation of 9~~q ASS~~'~P~`
F'remont, C"..A 94538 , Recreation & Park Districts
510-b68-4200
C1, S~e ~tember 11
f'resno Icrigation DistKict , ~ -
P
2907 S. Maple Ave. ~ : ~
Fresno; CA 93G725 A~ C~ H> D
,'~,IJ9'23~'"7I.VI ~ pSSOC1AT10NOFCALIPORNIA R E S 0 U R C E
~ , ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ HEALTHCAREUISTR~CTS CONSERVBTION OISTRICTS
O ~iApfember 22 '
Irvine Hyatt Regency Hotel '
(<~uring C:SDA Annuaf Conference~' ' ~SNCE MVCAC
1d79f~0 lnmnboLree~ Blvd. ` FieE n~sTx?cTs
IPVIII~~~CA 7~VI4 ~ . ' . ASSOCIATIONOfCALIFORMIA MOSQUITOANDVECTORCONTROL
~~4G-975-~234 7y7e ASSOCIATION OF CALIFORNIA
m~~e~~v~~
E ~
California Association
~ ~ ` ~ of California
LL : m Speciai Districts
Water Agencies
Association ~~9,0
•~,~~d~ • Leadership
NA . iQ . ~ Advocacy
9p ' ~ pP Information
~~F ~A~`f