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Home My WebLink AboutMinutes - EVWD Board of Directors - 12/11/2007, puroved J anuar y 8, 2008 11k,ri EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING DECEMBER 11, 2007 MINUTES U..::✓ President Sturgeon called the meeting to order at 8:35 a.m. Director Wilson led the flag salute. PRESENT: Directors Le Vesque, Sturgeon, Wilson ABSENT: Director Goodin, Negrete STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News) APPROVAL OF AGENDA M/S (Wilson -Le Vesque) that the December 11, 2007 agenda be approved as submitted. President Sturgeon requested that item #11 be removed from the agenda. President Sturgeon requested that this item be sent to the Board Policy Committee for further review. M/S /C (Wilson -Le Vesque) that the December 11, 2007 be approved as amended. �� PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 8:36 a.m. There being no written or verbal comments, the public participation section was closed. ADJOURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING AT 8:37 A.M. 12/11/07 RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING AT 8:42 A.M. APPROVAL OF NOVEMBER 27, 2007 BOARD MEETING MINUTES M/S /C (Wilson -Le Vesque) that the November 27, 2007 Board Meeting Minutes be approved as submitted. 00 Masi MIAMAU-0 M/S /C (Wilson -Le Vesque) that General Fund Disbursements #212738 through 212906 distributed during the period of November 27, 2007 through December 5, 2007 in the amount of $1,019,965.07 and Payroll Fund Disbursements for the period ended November 23, 2007 in the amount of $182,697.21 totaling $1,202,662.28 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager stated that the headquarters project is moving forward. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING AWARD OF BID FOR THE DATE STREET AND 6' STREET PIPELINE MATERIAL PROCUREMENT The General Manager reviewed the letter received from CDM regarding the project; that CDM had received two bids (Griffin Pipe and U.S. Pipe); that the bid submitted from Griffin Pipe was not complete and non - responsive. The General Manager recommends that the contract for the Date Street and 6 1h Street pipe material procurement be awarded to U.S. Pipe. M/S /C (Le Vesque - Wilson) that the Date Street and 6 Street pipe material procurement contract be awarded to U.S. Pipe. The Board took a five- minute break at 8:49 a.m. The Board returned to regular session at 9:04 a.m. BOARD REORGANIZATION President Sturgeon declared nominations open for Board Reorganization. M/S /C (Le Vesque- Sturgeon) that the nomination(s) for President and Vice President be closed and the ballot be cast for Don Goodin as President and George E. Wilson for Vice President of the Board. M/S /C (Le Vesque - Sturgeon) that Robert Martin be re- appointed as General Manager. F.` J Minutes: 12/11/07 M/S /C (Le Vesque - Sturgeon) that Robert Martin be re- appointed as Board Secretary. M/S /C (Le Vesque - Sturgeon) that Brian Tompkins be re- appointed as Chief Financial ;i ,,, y Officer. No changers were made to the Committee Assignments for 2008. %,.dl SETTING TIME AND PLACE FOR HOLDING MEETINGS Vit -,e President Wilson declared the time and place for holding regular meetings is open for discussion. M/S /C (Le Vesque - Sturgeon) that the District's Regular Board Meetings be held at the District's Office located at 3654 E. Highland Avenue Suite 12, Highland, California, on the second (2 and fourth (4` Tuesday of each month at 8:30 a.m. DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER 2007, were presented to the Board for approval. Director Sturgeon requested that Director Negrete's expense report be withheld for further review and evaluation. MIS /C (Sturgeon -Le Vesque) that the Director's fees and expenses for November 2007 be approved with the exception of Director Negrete's expense report. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the District's operations to date; that we have been informed by Metropolitan Water District that we will not be able to participate in this years Solar Cup Boat: Races. Mr. Buchlvald stated that he has not been able to contact Cabazon Water District regarding the tank they were interested in acquiring and moving to their facility. Mr. Tompkins stated that a copy of Eastwood Farms Mutual Water Company's account history is included in the board packet for review. Information only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS a) Lal)or Negotiations (Ad -Hoc) No report b) Headquarters Project (Ad -Hoc) No report c) Public Outreach (Standing) Director Wilson stated that he attended the City of w " i Highland's Chamber of Commerce luncheon. 3 Minutes: 12/11/07 d) Budget (Standing) No report e) Legislative (Standing) No report Director Sturgeon suggested that the District bring a truck full of snow from the mountains to one of the local schools for the students. This item was referred to the Public Outreach Committee for further discussion. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Le Vesque stated that he has started to review ACWA's California's Water Programs hosted by Huell Howser. Director Wilson offered his appreciation to Director Sturgeon for his last two years as Board President. Director Sturgeon offered his appreciation to the Board for their support during his term as Board President. Director Le Vesque requested the status of the automated meter reading system program and if the problems with the meters had been corrected. The General Manager discussed the delays, manufacturing issues and resolutions that the meter shop is addressing with the meter supplier. Director Sturgeon asked if it would be cost effective to contract with an agency to read the District's meters. The General Manager stated that in his opinion it would not be cost effective to outsource the meter reading for the District. SENATOR BOB DUTTON, ASSEMBLYMAN BILL EMERSON AND SAN BERNARDINO COUNTY SUPERVISOR PAUL BAINE ARE HAVING A PROGRESSIVE OPEN HOUSE ON DECEMBER 12, 2007 WATER RESOURCES QUARTERLY ISSUES BREAKFAST, SANTOS MANUEL STUDENT UNION, EVENTS CENTER A, DECEMBER 14, 2007 ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY WEST VALLEY WATER DISTRICT, EL RANCHO VERDE GOLF CLUB, RIALTO, DECEMBER 17, 2007 CLOSED SESSION The Board entered into Closed Session at 9:45 a.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the agenda. ADJOURN TO REGULAR SESSION Vice President Wilson declared that the meeting adjourn to regular session. 4 Minutes: 12/11/07 ANNOUNCEMENT OF CLOSED SESSION ACTIONS „ n , The Board returned to session at 9:46 a.m. The item listed on the agenda was discussed in closed session with the no action being taken. ADJOURN The meeting was adjourned at 9:46 a.m. until the next regularly scheduled Board Meeting on January 8, 2008. L L Donald Goodin, Board President R.obert E. Matkm, Secretary +arai J Minutes: 12/11/07