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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/22/2008Ap proved F ebrua .ry 12, 2008 �iwi EAST VALLEY WATER DISTRICT JANUARY 22, 2008 REGULAR BOARD MEETING MINUTES President Goodin called the meeting to order at 8:31 a.m. Matt Swindle led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Sturgeon, Wilson ABSENT: Directors: Negrete STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer.; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy wiW10 GUEST(s ): Dick Corneille (CDM), Steven Wolosoff (CDM), Paula Kasprzyk (Highland Community News), Sava Nedic (CDM), Matt Swindle (Enemoc, Inc.) APPROVAL OF AGENDA M/S /C (Wilson - Sturgeon) that the January 22, 2008 agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 8:32 a.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF JANUARY 8, 2008 BOARD MEETING MINUTES M/S /C (Sturgeon -Le Vesque) that the January 8, 2008, Board Meeting Minutes be approved as submitted. failw Minutes: 01/22/08 RESOLUTION 2008.02 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING EXECUTION OF A GRANT OF EASEMENT TO THE CITY OF HIGHLAND M/S /C (Sturgeon -Le Vesque) that Resolution 2008.02 be approved. DISBURSEMENTS M/S /C (Sturgeon -Le Vesque) that General Fund Disbursements #213187 through 213341 distributed during the period of January 8, 2008 through January 16, 2008 in the amount of $277,088.59 and Payroll Fund Disbursements for the period ended December 31, 2007 and January 4, 2008 in the amount of $4953.12 and $142,040.28 totaling $424,081.99 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager stated that the Headquarters plans have been submitted to the City of San Bernardino and that we have requested an expedited processing; that Lilburn Corporation is preparing the CEQA study. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING AGREEMENT WITH ENERNOC, INC. FOR ENERGY MANAGEMENT PARTICIPATION IN A POWER DEMAND RESPONSE PROGRAM Mr. Swindle provided the Board with a detailed overview of the program; that the program reduces non - essential electric loads and reduced potential blackouts in the region; that the program is voluntary and that the District will receive compensation for participating in the program; that funding is available for automating systems and technical assistance. M/S /C (Le Vesque- Sturgeon) that the District participate in the power demand response program and approve the agreement with Enernoc, Inc. subject to legal counsel and General Manager's review. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF THE DISTRICT'S WATER MASTER PLAN The General Manager introduced Dick Corneille and Sava Nedic from CDM. Mr. Corneille stated that it has been a pleasure working with the staff at East Valley Water District. Mr. Nedic provided a detailed power -point presentation to the Board regarding the District's Water Master Plan. The Plan provides information relating to water demand, k=� 2 Minutes: 01/22/08 water supply sources, water system evaluation, facilities plans, capital improvement plans and implementation strategies. 41 „ao President Goodin stated that there is an overwhelming amount of information that needs to be evaluated as it relates to the plan and, would like a special meeting to review the information at length. No action taken. A special meeting has been scheduled for January 30, 2008, at 8:30 a.m. DISCUSSION AND POSSIBLE ACTION REGARDING NOTICE OF VACANCY FOR THE POSITION OF ALTERNATE PUBLIC MEMBER FOR THE LOCAL AGENCS' FORMATION COMMISSION No action taken. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING THE AUTHORIZATION TO SURPLUS VEHICLE #141 AT THE RITCHIE BROS. AUCTIONEERS PUBLIC AUCTION IN PERRIS, CALIFORNIA M/S /C (Le Vesque - Wilson) that vehicle #141 be declared surplus and sold at the Ritchie Bros. Auctioneers public auction in Perris, California. DISCUSSION AND POSSIBLE ACTION REGARDING AWARD OF BID FOR , i WELL 151 M/S /C (Le Vesque - Sturgeon) that the bid for Well 151 be awarded to Southwest Pump & Drilling, Inc. DISCUSSION AND POSSIBLE ACTION REGARDING THE THIRD AMENDMENT TO THE AGREEMENT TO DEVELOP AND ADOPT AN INSTITUTIONAL CONTROLS GROUNDWATER MANAGEMENT PROGRAM M/S /C (Le Vesque - Wilson) that the third Amendment to the Agreement to Develop and Adopt an Institutional Controls Groundwater Management Program be approved. DISCUSSION AND POSSIBLE ACTION REGARDING CONTRIBUTION TO THE WATER EDUCATION FOUNDATION'S WATER LEADER PROGRAM I]V MEMORY OF DAVE KENNEDY M/S /C (Sturgeon - Wilson) that the District contribute $500.00 to the Water Education's Water Leader program in memory of Dave Kennedy. Directors Wilson, Goodin, Sturgeon voted YES. W4 Director Le Vesque voted NO. 3 Minutes: 01/22/08 DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION 2008.03 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING POLICIES FOR ITS COMPENSATION, REIMBURSEMENT, ETHICS TRAINING AND INSURANCE COVERAGE Mr. Kennedy provided a brief summary and proposed changes regarding the Board Policy. MIS (Le Vesque - Wilson) that Resolution 2008.03 be approved. Director Sturgeon has additional concerns relating to the Board Policy and requests that these items be sent back to the committee for additional review. Directors Wilson and Le Vesque withdrew their motions. President Goodin stated his disappointment that this item could not be resolved. A Board Policy Committee meeting was scheduled for January 24 at 4:00 p.m. No action taken. REVIEW AND ACCEPT INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2007 M/S /C (Sturgeon- Wilson) that the Investment Report for the quarter ended December 31, 2007 be accepted. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the District's operations to date; that a drain line is being installed on Lankershim Avenue; that he attended the CMUA Legislative Briefing Conference and met with a number of our local representatives regarding the District's perchlorate projects and grant funding applications; that he is going to Washington D.C. to meet with officials from the Army Corp. of Engineers regarding the Seven Oaks Dam; that he had met with Fred Hicks regarding federal funding opportunities. Information Only. CONSULTANT REPORTS No reports at this time. �w 4 Minutes: 01/22/08 i�o =.uJ WWw COMMITTEE REPORTS President Goodin will review the committee structure with the Board at a later date; that the Board Policy Committee is now an Ad -Hoc Committee. Information only. a) Labor Negotiations (Ad -Hoc) — No report. b) Headquarters Project (Ad -Hoc) —No report. c) Budget (Standing) —No report. d) Legislative (Standing) — No report. e) Policy (Sanding) —No report. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Wilson stated that he recently attended the Water Resources Lifetime Achievement Awards dinner. Information only. SAN BERNARDINO AREA CHAMBER OF COMMERCE CENTENNIAL ANNIVERSARY, NATIONAL ORANGE SHOW, JANUARY 31, 2008 HIGHLAND AREA CHAMBER OF COMMERCE ALOHA HIGHLAND CASINO NIGHT, ELKS LODGE, FEBRUARY 28, 2008 WATER EDUCATION FOUNDATION LOWER COLORADO RIVER TOUR, CLARION HOTEL, LAS VEGAS, MARCH 12-14,2008 ACWA's 2008 LEGISLATIVE SYMPOSIUM, SHERATON GRAND ADJOURN The meeting was adjourned at 10:11 a.m. Robert E. Martin, Secretary Donald D. Goodin, President 5 Minutes: 01/22/08