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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/12/2008*S ubject to App roval „ EAST VALLEY WATER DISTRICT February 12, 2008 REGULAR BOARD MEETING MINUTES "u The meeting was called to order at 8:30 a.m. by President Goodin. Fred Hicks led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Sturgeon, Wilson ABSENT: Director: Negrete STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd); Fred Hicks (Hicks - Richardson); Tom Shalhoub; Gary Sturdivan (EV WD); Paula Kasprzyk (Highland Community News) APPROVAL OF AGENDA M/3 1C (Wilson - Sturgeon) that the February 12, 2008 agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 8:36 a.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR JANUARY 22, 2008 M/3 /C (LeVesque — Wilson) that the January 22, 2008 Board Meeting Minutes be approved E.s submitted. Director LeVesque had a question regarding the pricing of the District's new truck purchase; if the District had a set price for vehicle purchases through a certain agencies The General Manager stated that the District does fleet pricing and gets proposals from different a;;enci.es (Minutes 2/12/2008) etb 1 APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR JANUARY 30, 2008 M/S /C (LeVesque — Wilson) that the January 30, 2008 Board Meeting Minutes be approved as submitted. ,— DISBURSEMENTS M/S /C (LeVesque - Wilson) that General Fund Disbursements #213342 through #213606 which were distributed during the period of January 23, 2008 through February 6, 2008, in the amount of $1,264,873.16 and Payroll Fund Disbursements for the period ended January 18, 2008 and included checks and direct deposits, in the amount of $154,410.66, totaling $1,419,283.82 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager reported on the Headquarters project to date; that the 1 set of plan checks have been received from the San Bernardino City Planning Department; that revisions are in the process; that the CEQA documents are being prepared by Lilburn and Associates APPROVAL OF AGREEMENT 2008.02 CONSTRUCTION OF PUBLIC WORKS BETWEEN EAST VALLEY WATER DISTRICT AND LAW PLUMBING CO. M/S (LeVesque — Wilson) that Agreement 2008.02 be approved Director LeVesque verified that this Agreement would be an ongoing relationship with Law Plumbing; that the construction of $1.1 million did not include materials; if reports are given for verification of prevailing wages; that he would like prevailing wages reports submitted to the District The General manager stated that the District would act as General Contractor for our jobs; that we would supplement work with Law Plumbing for the 6` and Date Streets pipeline Legal Counsel suggested to the Board that a resolution be completed and defer this item to the next scheduled Board Meeting Directors LeVesque and Wilson withdrew their motions. RESOLUTION 2008.03 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING POLICIES FOR ITS COMPENSATION, REIMBURSEMENT, ETHICS AND SEXUAL HARASSMENT TRAINING, AND INSURANCE COVERAGE M/S (LeVesque — Wilson) that Resolution 2008.03 be approved Director LeVesque reviewed the information from the Committee Meeting (Minutes 2/12/2008) etb 2 The General Manager stated that one of the issues relates to retirement from PERS y,. „ Legal Counsel stated this is an intricate issue as it relates to retired Board Members from P ERS with potential for continuation benefits for spouse and dependents; that two changes need to be reflected in the policy in Section 1.2.3 and Section 4 of the Board Policy President Goodin inquired if the language in the policy could be approved at this time; what are the choices in place for the Board; that he would like to have a fall quorum present when voting on this matter. Director LeVesque requested that Legal Counsel add amendments and return to the Board at a Special Meeting. Directors LeVesque and Wilson withdrew their motions. A. Special Board was scheduled for February 19, 2008 at 8:30 am. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE SPECIAL DISTRICT LEADERSHIP FOUNDATION "RECOGNITION IN SPECIAL DISTRICT GOVERNANCE” AND THE SPECIAL DISTRICT LEADERSHIP FOUNDATION, ":DISTRICTS OF DISTINCTION" PROGRAM The Policy Committee requested to have the policy presented to the Board for Sao reconsideration. Director Sturgeon stated that the current Board members have a water education background; that he is concerned with future Board members; that they need to have the opportunity to attend the Governance classes; that it should also be necessary for new Board members to attend. Director LeVesque would like to see the policy removed Vice President Wilson would also like to see the policy removed; that the Board should encourage new Board members with no water background to attend classes. President Goodin stated that all of the current Board members have a water background; that the policy be removed; that the program should be tailored to fit the individual Board member M /S /C (LeVesque — Wilson) that the policy be removed Directors Goodin, LeVesque, Wilson voted Yes Director Sturgeon voted No w1w Director Negrete was absent (Minutes 2/12/2008) etb 3 PRESENTATION FROM FRED HICKS REGARDING LOBBYING ACTIVITIES Mr. Hicks presented a brief outline of what is going on in Washington; that current decisions will impact the District today and in the future; that appropriations are in the process; that the District needs to submit requests for the appropriations; that main issues of importance for the District include the Seven Oaks Dam Study, FY 08 -09 funding for perchlorate, and new regulations including Radon; that he is looking forward to our upcoming Water Quality Conference DISCUSSION AND POSSIBLE ACTION REGARDING THE 2008 MILEAGE RATES M/S /C (Wilson - LeVesque) that the IRS increase for the standard mileage rate for 2008 be approved and set at 50.5 cents per mile DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FROM WESTCAS FOR FUNDING OF AMICUS BRIEF ON LITIGATION REGARDING THE WHOLE EFFLUENT TOXICITY (WET) TEST The General Manager recommended that the District participate with a contribution of $1,000 for WESTCAS to file an Amicus Brief for this matter; that this item was not in the budget M/S (Sturgeon - LeVesque) to approve a contribution of $1,000 for WESTCAS President Goodin stated that he supports the amount of $2,000 for this effort Director LeVesque inquired if this item was in the budget that was approved Directors Sturgeon and LeVesque withdrew their first motion M/S /C (Sturgeon - LeVesque) to amend motion to reflect the approved contribution amount of $2,000 ETHICS TRAINING PROGRAM, YUCAIPA VALLEY REGIONAL WATER FILTRATION FACILITY, YUCAIPA, MARCH 6, 2008 Information only DISCUSSION AND POSSIBLE ACTION REGARDING THE INLAND VALLEY LEGISLATIVE RECEPTION AT ACWA'S SYMPOSIM MARCH 26, 2008 M/S /C (Wilson - Sturgeon) to approve a contribution of $500 for support of the Legislative Reception Director LeVesque stated that this item is not in the budget 4_v �_.d (Minutes 2/12/2008) etb 4 DISCUSSION AND POSSIBLE ACTION REGARDING THE INLAND EMPIRE 66'ERS BASEBALL EVENT iftwr The General Manager requested clarification whether the Board is interested in hosting this event; if this should be a budget item Director LeVesque stated that the event is good for employee morale; that he would like to see if any sponsorship is available to fund the event The Board directed the General Manager to get more information on the event and inquire about sponsorship opportunities No Action Taken li lo-: i DISCUSSION AND POSSIBLE ACTION REGARDING THE NORTH FORK CANAL RELOCATION PROJECT AND GRANT FUNDING UPDATE Mr. Sturdivan provided an update to the North Fork Canal Relocation Project and Grant Funding; that the next North Fork Shareholders Meeting is scheduled for April 1, 2008 Information only No Action Taken DISCUSSION AND POSSIBLE ACTION REGARDING THE SPECIAL DISTRICT SELECT]:ON COMMITTEE MEETING FOR LAFCO APPOINTMENT President Goodin stated that he will be attending the LAFCO Meeting on February 25, 2008 The General Manager stated that the Board President generally casts the vote on behalf of the District M/S /C (Sturgeon - Wilson) that the Board appoint the Board President to cast its vote on behalf of the East Valley Water District DIRECTORS' FEES AND EXPENSES FOR JANUARY 2008 M/S /C (Wilson - LeVesque) to approve the Directors' fees and expenses for January 2008 Director Sturgeon inquired if the Board Policy affects telephone meetings President Goodin stated that phone meetings should be discussed at the Board Meeting; that changes to the Board Policy are in progress (Minutes 2/12/2008) etb 5 PUBLIC HEARING President Goodin declared the Public Hearing open at 9:57 am PUBLIC HEARING TO CONSIDER ADOPTION OF THE UPPER SANTA ANA RIVER WATERSHED INTEGRATED REGIONAL WATER MANAGEMENT PLAN The General Manager stated that this is a mandatory report in order for any agency to receive grant funding; that this has been underway for approximately 1 year; that 12 agencies have thus far approved this document; that San Bernardino Valley Municipal Water has already filed a Notice of Exemption for this project. There were no written or verbal comments provided President Goodin declared the Public Hearing closed at 10:00 am DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION 2008.01 — A RESOLUTION OF THE EAST VALLEY WATER DISTRICT TO ADOPT THE UPPER SANTA ANA RIVER WATERSHED INTEGRATED REGIONAL WATER MANAGEMENT PLAN MIS (Wilson - Sturgeon) to approve Resolution 2008.01 Legal counsel made an amendment to item #3 in Resolution 2008.01 — Find that a Notice of Exemption for the Upper Santa Ana River Watershed Integrated Regional Water Management Plan has already been filed; M/S /C (Wilson - Sturgeon) amended their motion to approve Resolution 2008.01 with changes as noted to item #3 GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that Well 151 at 6`" Street and Lankershim is well underway; the drilling process will begin sometime this week; that the fall newsletter was late in delivery and apologizes for the delay. Director LeVesque stated that he received 2 copies of the newsletter; that he received a card in reference to the Water Quality Conference; that there is nothing on the website regarding the 2008 Water Quality Conference Mr. Tompkins stated that the information for the 2008 Water Quality Conference will be on the Districts website by Wednesday; that the Budget mid -year review is being finalized; that we should consider a Special Board Meeting for the mid -year review �,:..d (Minutes 2/12/2008) etb 6 A Special Board Meeting has been scheduled for February 29, 2008 for the Budget mid -year review CONSULTANTS REPORTS No comments at this time COMMITTEE REPORTS President IJoodin stated that the Headquarters Committee is to be deleted; that any issue that pertains to the Headquarters project should be addressed in a Special Meeting ORAL COMMENTS FROM BOARD OF DIRECTORS Director LeVesque stated that the City of Loma Linda has incorporated solar power into their new infrastructure; would like to see Directors attend solar conventions and conferences; inquired on the status of electronic meter installation; inquired how one of the Districts' employees was doing since a dog incident Director Wilson stated that the Harvest Festival is coming in March Director Sturgeon stated that the District should look into purchasing real estate for use in the master plan; that the District should look at its surplus property 1 �w d President Goodin stated that he will be attending WESTCAS; that he will be taking fliers and information on the Water Quality Conference with him to WESTCAS; that he would like to thank Kip for his 2 years of service as Board President; that he did a magnificent job with great leadership PRESS F ELEASE FROM THE WATER EDUCATION FOUNDATION NAMING WILLIA14 MILLS AT THE NEW PRESIDENT OF THE FOUNDATION'S BOARD OF DIRECTORS Information only Director Sturgeon directed staff to send a congratulatory letter WATER EDUCATION FOUNDATION'S EXECUTIVE BRIEFING, RADISSON HOTEL, SACRAMENTO, APRIL 3-4,2008 Information only. ACWA'S 2008 SPRING CONFERENCE & EXHIBITION, MONTEREY, MAY 6 -9, 2008 Information only. 664 (Minutes 2/12/2008) etb 7 CSDA'S STRATEGIC PLANNING FOR SPECIAL DISTRICTS, THOUSAND OAKS, AUGUST 29, 2008 Information only. THE BOARD TOOK A FIVE - MINUTE BREAK AT 10:18 AM THE BOARD ENTERED INTO CLOSED SESSION AT 10:25 AM CLOSED SESSION The Board entered into Closed Session at 10:25 a.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 10:29 a.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 10:29 a.m. until the next Special Board Meeting on February 19, 2008 Donald ood E. Martin; ,V 4,a w (Minutes 2/12/2008) etb 8