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Home My WebLink AboutMinutes - EVWD Board of Directors - 03/11/2008Approved March 25 2008 '41101 EAST VALLEY WATER DISTRICT March 11, 2008 REGULAR BOARD MEETING MINUTES W1110 President Goodin called the meeting to order at 8:30 a.m. Director Le Vesque led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Sturgeon, Wilson ABSENT: Director: Negrete STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News) APPROVAL OF AGENDA M/S (Wilson -Le Vesque) that the March 11, 2008 agenda be approved as submitted. President Goodin clarified that item #12 needs to reflect that Director Negrete is retiring not resigning from the Board of Directors of the East Valley Water District. Director Wilson and Le Vesque amended their motion to change the verbiage in item # 12 to reflect that Director Negrete is retiring not resigning from the Board of Directors of the East Valley Water District. M/S /C (Wilson -Le Vesque) that the March 11, 2008 agenda be approved with iW6 noted change to item #12. PUBLIC: PARTICIPATION President Goodin declared the public participation section of the meeting open at 8:31 a.m. There being no verbal or written comments the public participation section was closed. Minutes 3/11/2008 APPROVAL OF BOARD MEETING MINUTES FOR FEBRUARY 26, 2008 M/S /C (Sturgeon- Wilson) that the February 26, 2008 Board Meeting Minutes be approved as submitted. Director Le Vesque would like clarification on why Ms. McAndrews is attending ACWA's Legislative Symposium on March 25, 2008. The General Manager stated that Ms. McAndrews is attending the Symposium to coordinate, network and meet participants for the District's Water Quality Conference in October. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR FEBRUARY 29, 2008 M/S /C (Sturgeon- Wilson) that the February 29, 2008 Special Board Meeting Minutes be approved as submitted. APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND GO -MAN CONSTRUCTION, INC. FOR WATER AND SEWER SERVICES AT TRACT 18011 (25604 & 25608 WALKER STREET), LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA M/S /C (Sturgeon - Wilson) that the development agreement between East Valley uw Water District and Go -Man Construction, Inc. be approved. APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND CALVARY CHAPEL FOR WATER AND SEWER SERVICES AT 30976 GREENSPOT ROAD, LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA M/S /C (Sturgeon- Wilson) that the development agreement between East Valley Water District and Calvary Chapel be approved. DISBURSEMENTS M/S /C (Sturgeon- Wilson) that General Fund Disbursements #213778 through #213945 distributed during the period of February 15, 2008 through March 5, 2008, in the amount of $822,954.82 and Payroll Fund Disbursements for the period ended February 15, 2008 and February 29, 2008 in the amounts of $151,673.01 and $133,519.42 totaling $1,105,147.25 be approved. Minutes 3/11/2008 2 HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager stated that we are going to set up a meeting with Mayor Morris jam regarding the District's Headquarters Project; that everything is moving forward. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2008 66 BASEBALL EVENT The General Manager stated that San Bernardino Valley Municipal Water District is trying to put together a "Water Agency Event Day" at the 66'ers baseball stadium; that each agency would contribute approximately $2,100 for the event; and that the event would take place in the early part of May. M/S /C (Sturgeon -Le Vesque) that the District participate in the "Water Agency Event Day" at the 66er's Stadium and that the budget be amended to include a line item for $2,100 for this event. RESOLUTION 2008.04 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT APPROVING AWARD OF SOLE SOURCE CONTRACTS TO LAW PLUMBING COMPANY FOR CERTAIN PUBLIC WORKS PROJECTS The General Manager stated that this is the second phase of the perchlorate project; that aue. a the District will act as general contractor for the project; that the District will use Law Plumbing as needed. MIS /C (Sturgeon - Wilson) that Resolution 2008.04 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING NOMINATION FOR THE REGULAR SPECIAL DISTRICT MEMBER OF THE LOCAL AGENCY FORMATION COMMISSION No action taken. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING DIRECTOR EDWARD S. (STEVE) NEGRETE'S RETIREMENT FROM EAST VALLEY WATER DISTRICT'S BOARD OF DIRECTORS M/S /C (Wilson -Le Vesque) that the Board accepts with regret Director Negrete's retirement request effective April 1, 2008. The Board has scheduled a Special Meeting for April 30, 2008, at 8:30 a.m. to interview potential candidates for the vacant Board seat. +�uiU Minutes 3/11/2008 3 DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED 2008/2009 BUDGET FORMAT The General Manager requested that this item be postponed until the next board meeting. No action taken. DIRECTORS' FEES AND EXPENSES FOR FEBRUARY 2008 M/S /C (Wilson -Le Vesque) that the Directors' Fees and Expenses for February 2008 be approved. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that zone testing is being done on well 151; that phase I of the North Fork Canal project is nearly complete; that we are waiting for a delivery of pipe for the Sterling Pipeline Project phase II; that the water quality testing reports for Wells 11 and 12 had a non detect level for perchlorate. Ms. Hendricksen reminded the Board of the upcoming Highland Harvest Festival on March 29 and the North Fork Board Meeting on April 1, 2008. Information only. CONSULTANTS REPORTS There were no Consultant reports at this time COMMITTEE REPORTS President Goodin stated that be will finalize the Committee Structure by the end of the month. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Le Vesque would like to review the District's construction standards and specifications. Vice President Wilson stated that Director Negrete was a very effective Board member and he will be greatly missed. Director Sturgeon recently attended the City of San Bernardino's Chamber of Commerce "Business After Hours" event at the new Omni Trans facility; that Omni Trans has done away with their four wheel vehicles and they now contract with Enterprise for their vehicles. Director Sturgeon would like to know if this type of service would be cost effective for the District. Minutes 3/11/2008 4 President Goodin attended the San Bernardino Valley Municipal Water District's Board meeting; that the Board is considering supporting the District's Water Quality Conference and sponsoring the Inland Empire Solar Challenge being held on June 5 -6, t , 2008. 4kdit LETTER TO MR. RUFUS HOWELL, CHIEF DIVISION OF DRINKING WATER & ENVIRONMENTAL MANAGEMENT, CALIFORNIA DEPARTMENT OF PUBLIC HEALTH FROM ASSEMBLYMAN ANTHONY ADAMS SUPPORTING EAST VALLEY WATER DISTRICT'S PROPOSITION 50 GRANT FUNDING APPLICATIONS ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY THE INLAND EMPIRE UTILITIES AGENCY, PANDA INN, ONTARIO, MARCH 17, 2008 WATER EDUCATION FOUNDATION'S 25 ANNUAL EXECUTIVE BRIEFPLNG, "ADAPTING TO THE NEW REALITIES ", RADISSON HOTEL, SACRAMENTO, APRIL 3-4,2008 WATER EDUCATION FOUNDATION'S CENTRAL VALLEY WATER TOUR, BAKERSFIELD, APRIL 16-18,2008 ACWA's 2008 SPRING CONFERENCE & EXHIBITION, MONTEREY, MAY 6- 9, 2008 ADJOURN The meeting was adjourned at 9:34 a.m. A� Donald D. Goodin, President w 03. Mr ,Secretary Minutes 3/11/2008 5