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Home My WebLink AboutMinutes - EVWD Board of Directors - 05/13/2008Al ed MAY , 2008 4 0 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES +a'nv %aiu MAY 13 2008 President Goodin called the meeting to order at 8:30 a.m. Director Morales led the flag salute. PRESENT: Directors Goodin, Le Vesque, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Jo McAndrews (McAndrews & Boyd), Larry Malmberg, Michael Perez APPROVAL OF AGENDA The General Manager requested that item #3 be removed from the agenda. M/S /C (Sturgeon- Wilson) that the May 13, 2008 agenda be approved as submitted with item #3 being removed from the consent calendar. PUBLIC :PARTICIPATION President Goodin welcomed James Morales to the Board. President Goodin declared the public participation section of the meeting open at 8:31 a.m. Them being no written or verbal comments, the public participation section was closed. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR APRIL 30, 2008 M/S /C (Sturgeon -Le Vesque) that the April 30, 2008 Special Board Meeting Minutes be approved as submitted. Minutes: 05/13/08 JPH RESOLUTION 2008.08 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM M/S /C (Sturgeon -Le Vesque) that Resolution 2008.08 be approved. RESOLUTION 2008.09 — A CORPORATE RESOLUTION TO AUTHORIZE THE DELETION AND ADDITION TO THE DISTRICT'S CHECKING ACCOUNT M/S /C (Sturgeon -Le Vesque) that Resolution 2008.09 be approved. RESOLUTION 2008.10 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED BY THE DISTRICT FOR REPLACEMENT OF 5,650 LINEAL FEET OF NORTH FORK CANAL BETWEEN PLUNGE CREEK AND SEVEN OAKS DAM LOCATED IN THE CITY OF HIGHLAND M/S /C (Sturgeon -Le Vesque) that Resolution 200 8. 10 be approved. DISBURSEMENTS M/S /C (Sturgeon -Le Vesque) that General Fund Disbursements #214466 through 214679 distributed during the period of April 21, 2008 through May 5, 2008 in the amount of $1,611,615.85 and Payroll Fund Disbursements for the period ended April 25, 2008 in the amount of $153,261.23 totaling $1,764,877.08 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager reported on the Headquarters project; that staff has reviewed the project as requested by the Board to determine possible areas within the project that could be removed, delayed or changed to reduce construction costs; that the proposed changes are outlined in the memorandum prepared by Mr. Buchwald. Director Sturgeon appreciates the report prepared by Mr. Buchwald; that items 1 -6 are within the realm and fairly easy changes that could be made; that items 7 -10 are major changes to the design concept and could cause a delay in the project; that he would welcome the idea of having a workshop or committee meeting to review items 7 -10 in a more detailed manner. Director Le Vesque suggests that the District move forward with the project and adjust or make changes as we go. President Goodin suggested that the Board schedule a workshop to discuss the Headquarters project in detail. 2 Minutes: 05/13/08 JPH Director Morales would like to know if there is a target amount that the Board is trying to save on the project. W N111 A Special Board meeting has been scheduled for June 2, 2008 at 8:30 a.m. to discuss the Headquarters project. DIRECTORS' FEES AND EXPENSES FOR APRIL 2008 were presented to the Board for approval. M/S /C (Sturgeon- Wilson) that the Directors' fees and expenses for April 2008 be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2007 WATER QUALITY REPORT M/,S /C (Wilson -Le Vesque) that the District's 2007 Water Quality Report be approved as presented. DISCUSSION AND POSSIBLE ACTION REGARDING THE DAY AND TIME WHEN BOARD MEETINGS ARE TO BE HELD Director Le Vesque stated that he requested that this item be brought to the Board for discussion; that afternoon meetings would be more conducive to his schedule. �Wh'alk M/3 (Wilson -Le Vesque) that the Board meetings be held on the 2 and 4 Tuesday of each month at 2:00 p.m. Directors Wilson and Le Vesque amended their motions to have the board meetings be held at 2:30 p.m. M/3 1C (Wilson -Le Vesque) that the Board meetings be held on the 2 nd and 4 Tuesday of each month at 2:30 p.m. DISCUSSION AND POSSIBLE ACTION REGARDING A BOTTLED WATER DONATION REQUEST FROM THE SAN BERNARDINO COUNTY LIBRARY FOR THE PRE- OPENING AND GRAND OPENING FOR THE SAM J. RACADIO LIBRARY AND ENVIRONMENTAL LEARNING CENTER M/S /C (Sturgeon- Wilson) that the Board approve one hundred and four (104) cases of water to be donated for the pre- opening and grand opening of the Sam J. Racadio Library and Environmental Learning Center. The Board will also consider a booth at the Relay for Life event on May 31 — June 1, 2008. This item will be brought before the Public Outreach Committee for consideration. Uee� 3 Minutes: 05/13/08 JPH CLAIM FOR DAMAGES AT 7473 ELMWOOD ROAD IN THE CITY OF SAN BERNARDINO FROM BERTHA FIGUEROA M/S /C (Sturgeon- Wilson) that the claim from Bertha Figueroa for damages at 7473 Elmwood Road in the City of San Bernardino be denied and referred to our legal counsel and the District's insurance carrier. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED MARCH 31, 2008 M/S /C (Sturgeon -Le Vesque) that the Financial Statement for the period ended March 31, 2008 be accepted. INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2008 Mr. Tompkins reviewed the 3` quarter investment report with the Board. M/S /C (Wilson- Sturgeon) that the Investment Report for the quarter ended March 31, 2008 be accepted. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the District's operations to date; that test pumping was completed last week on the new well and we are awaiting the water quality test results; that we are moving forward on the recoating of reservoir 101; that labor negotiations have been concluded for the salary and compensation study and there will be a proposal submitted at the next board meeting; that the North Fork tour has been scheduled for May 28, 2008. CONSULTANT REPORTS Ms McAndrews provided an update regarding the recent ACWA Conference; that the conference was a success and she received a number of requests to speak at the District's Water Quality Conference this fall; that she attended the ACWA Outreach Committee Meeting; that ACWA has a program that acknowledges active agencies with a point system; that the Inland Empire Solar Challenge is moving forward. Director Le Vesque stated that the District's booth at ACWA was quite busy and was very effective providing information regarding the District's upcoming Water Quality Conference. COMMITTEE REPORTS a) Labor Negotiations (Ad -Hoc) There will be an update at the next Board meeting. �d 4 Minutes: 05/13/08 JPH b) Budget (Standing) There was a meeting on April 17` regarding the District's 2008/2009 budget, acquisitions, financial polices, budget strategies, formats and schedules. c) Legislative (Standing) Director Wilson attended the Federal Affairs Committee meeting at the ACWA conference. d) Public Outreach (Standing) Minutes for March 28, 2008 e) Board Compensation (Ad -Hoc) A public hearing is scheduled for June 10, 2008. ib Ad iiwfi r ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Le Vesque stated that the ACWA conference was beneficial and would like Ms McAndrews to follow -up with the vendors who attended the conference. Director Morales stated that he is looking forward to working with the Board and serving the constituents of the District. Vice President Wilson stated that he had been approached by a number of people regarding the manner in which the District conducted its board appointment process and why the board did not go into closed session to discuss the matter. President Goodin offered his appreciation to Ms McAndrews and staff for a successful ACWA conference. President Goodin also thanked the public for attending the Board meeting. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY THE INLAND EMPIRE RESOURCE CONSERVATION DISTRICT, SHANDIN HILLS GOLF COURSE, MAY 19, 2008 The Board tools a five- minute break at 9:23 a.m. The Board returned to session at 9:31 a.m. CLOSED SESSION The Board entered into Closed Session at 9:31 a.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the agenda. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS 5 Minutes: 05/13/08 JPH The Board returned to regular session at 9:34 a.m. The item(s) listed on the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 9:34 a.m. until the next regularly scheduled Board Meeting on May 27, 2008. — X�/ Robert E. artin, Secretary g I z ,, Donald D Goodin, President �--W Minutes: 05/13/08 JPH