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Home My WebLink AboutMinutes - EVWD Board of Directors - 06/10/2008Ap proved Ju ne 23 2008 4W.0 EAST VALLEY WATER DISTRICT JUNE 10, 2008 REGULAR BOARD MEETING MINUTES tWndiU President Goodin called the meeting to order at 2:30 p.m. Director Morales led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; William Fites, Information Systems Coordinator; Gary Young, Water Quality Supervisor; Steve Farrington, Lead Meter Service Worker; Gerald Sievers, Water Service Superintendent; Justine Hendricksen, Administrative Manager LEGAL, COUNSEL: Steve Kennedy GUEST(s ): Paula Kasprzyk (Highland Community News), Tom Ramsey (SBPEA), Larry Malmberg APPROVAL OF AGENDA M/S /C (Wilson - Sturgeon) that the June 10, 2008 agenda be approved as submitted. �iko PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:31 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR MAY 27, 2008 M/S /C (Sturgeon- Wilson) that the May 27, 2008 Board Meeting Minutes be approved as submitted. Minutes: 06/10/08 APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR JUNE 2, 2008 M/S /C (Sturgeon - Wilson) that the June 2, 2008 Special Board Meeting Minutes be approved as submitted. RESOLUTION 2008.13 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION FOR RECOATING, REPAINTING AND STRUCTURAL /SAFETY OF EXISTING RESERVOIR AT PLANT 101 LOCATED IN THE CITY OF HIGHLAND M/S /C (Sturgeon - Wilson) that Resolution 2008.13 be approved. RESOLUTION 2008.14 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING EXECUTION OF A GRANT OF EASEMENT TO THE CITY OF HIGHLAND, FOR REAL PROPERTY IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA M/S /C (Sturgeon- Wilson) that Resolution 2008.14 be approved. RESOLUTION 2008.15 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF PIPELINE EASEMENT FROM ETHAD LLC AND REFOUA LLC, FOR REAL PROPERTY LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA M/S /C (Sturgeon- Wilson) that Resolution 2008.15 be approved. DISBURSEMENTS M/S /C (Sturgeon- Wilson) that General Fund Disbursements #214874 through #215082 distributed during the period of May 22, 2008 through June 4, 2008 in the amount of $1,142,258.19 and Payroll Fund Disbursements for the period ended May 23, 2008 in the amount of $160,041.24 totaling $1,302,299.43 be approved. HEADQUARTERS PROJECT REVIEW AND SITE UPDATE The General Manager stated that the Headquarters Committee met on June 9 to discuss and review the Headquarters Project and cost sheets prepared by GMID. The committees' recommendations are as follows: 1) Solar Power — No new structures 2) Construction Management — Send RFP's out for construction management services 3) Gym — Convert to office space for the Production Department 4) Water Features — Bid as alternative /optional items 2 Minutes: 06/10/08 5) LEED's — The Committee would like to know the actual cost and impacts for the I,E'.ED's certification and would like have this as an additional bid item for the contract 44wu President Goodin requested that the General Manager summarize the committees' recommendations and bring back to the Board for approval. DISCUSSION AND POSSIBLE ACTION REGARDING THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN EAST VALLEY WATER DISTRICT AND THE SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION (SBPEA) AS IT RELATES TO THE JOB CLASSIFICATION AND SALARY SURVEY IMPLEMENTATION The General Manager reviewed the recommendations that had previously been negotiated and agreed to by the employees association; that the only item still outstanding is the implementation date. (The Board approved May 24 Mr. Rams ,-y reviewed the long history between East Valley Water District and SBPEA; that there has always been a good relationship between the two agencies; that the union would like to suggest that we compromise the implementation date to April 10. (The difference between March 6 and May 24 M/S /C (LeVesque - Wilson) that the implementation date be amended to April 14, OW 2008. DIRECTORS' FEES AND EXPENSES FOR MAY 2008 were presented to the Board for approval. M/S /C (Sturgeon - LeVesque) that the Directors' Fees and Expenses for May 2008 be approved as submitted. RESOLUTION 2008.12 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF GERALD SIEVERS TWENTY -FIVE YEARS OF SERVICE M/S /C (Wilson - LeVesque) that Resolution 2008.12 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING CANCELING OR RESCHEDULING THE JUNE 24, 2008 BOARD MEETING M/S /C (LeVesque- Wilson) that the June 24, 2008 Board meeting be rescheduled to June 23, 2008 at 8:30 a.m. REVIEW THE 2008/2009 WORKER'S COMPENSATION INSURANCIE wW PROPOSAL 3 Minutes: 06/10/08 Director Sturgeon stated that Brickley Environmental has a comprehensive safety program that includes a savings program for the employees (Premium savings split with employees). President Goodin is not completely comfortable voting on this item as he has not had sufficient time to review the proposal. President Goodin would like to form an ad -hoc committee this year to review next year's proposals in advance. Director Wilson volunteered to sit on the committee. M/S /C (Wilson - LeVesque) that the proposal submitted from Kessler for the District's 2008/2009 Worker's Compensation Insurance be approved. PUBLIC HEARING TO CONSIDER ADOPTION OF AN ORDINANCE SETTING COMPENSATION FOR THE MEMBERS OF THE BOARD OF DIRECTORS OF EAST VALLEY WATER DISTRICT CONSIDER ADOPTION OF AN ORDINANCE ESTABLISHING GUIDELINES FOR THE CONDUCT OF ITS PUBLIC MEETINGS AND ACTIVITIES President Goodin declared the Public Hearing open at 3:19 p.m. There being no written or verbal comments, the public participation section was closed. President Goodin declared the Public Hearing closed at 3:20 p.m. ADOPTION OF ORDINANCE NO. 371— AN ORDINANCE OF THE EAST VALLEY WATER DISTRICT SETTING COMPENSATION FOR THE BOARD OF DIRECTORS M/S /C (Wilson - LeVesque) that Ordinance No. 371 be approved. Directors LeVesque, Wilson, Morales, Goodin voted YES. Director Sturgeon voted NO. ADOPTION OF ORDINANCE NO. 372 — AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING GUIDELINES FOR THE CONDUCT OF ITS PUBLIC MEETINGS AND ACTIVITIES M/S /C (LeVesque - Wilson) that Ordinance No. 372 be approved. �,a tm«3 4 Minutes: 06/10/08 GENERAL MANAGER / STAFF REPORTS �W„u The General Manager reported on the District's operations to date; that the city of Highland ]Manning Committee was meeting with developers regarding Sunrise Ranch; that the Fast Highland Village residents are meeting to discuss the possibility of installing sewer's in their area (Bob and Ron will be in attendance to answer questions); that the Inland Erapire Solar Challenge was a success; that Jo McAndrews raised 10K in sponsorships for the event; that William (Bill) Leonard Sr. passed away and the funeral will be held next Thursday. Information only. Director Sturgeon offered his appreciation to Ig Seifert and Mike Maloney for their help during and after the Solar Challenge. Director Sturgeon also stated that he was dissatisfied with the food provided by the San Bernardino School District's food service program. Director Sturgeon suggested that a donation be made to a water related organization in memory of William (Bill) Leonard Sr. President Goodin stated that Jo should be commended for her efforts on the event. CONSULTANT REPORTS No report:, at this time. 4W0 COMMITTEE REPORTS a. Budget Committee — (Standing) Waiting for recommendations from Muni Financial b. Legislative (Standing) — No report c. Public Outreach (Standing) — No report d. Headquarters (Ad -Hoc) — Met on June 9, 2008 ORAL COMMENTS FROM BOARD OF DIRECTORS Director Morales stated that he attended the Highland Chamber of Commerce meeting on May 14' Director Morales offered his appreciation to the General Manger for taking him on a tour of the District and related facilities. Director I..eVesque would like to know how well prepared the District is for a natural disaster (earthquake). The General Manger stated that the District's newer tanks are designed with seismic features; that the District will be participating in the USGS and Golden Guardian's emergency response scenario and exercise later this year•, that he will look into possible FEMA mitigation funds to retrofit key structures throughout the District. UWel 5 Minutes: 06/10/08 Director Sturgeon wished Steve Kennedy a Happy Birthday. There being no further verbal or written comments from the Directors, this section of the meeting was closed. LETTER OF APPRECIATION FROM THE CITY OF HIGHLAND REGARDING THE MAY 28 NORTH FORK TOUR LETTER OF APPRECIATION FROM REBECCA BLOOMFIELD (ASSEMBLYMAN ANTHONY ADAMS OFFICE) REGARDING THE MAY 28 NORTH FORK TOUR LETTER OF APPRECIATION FROM ARNIE LEWIN (GOVERNOR'S OFFICE OF EMERGENCY SERVICES) REGARDING THE MAY 28 NORTH FORK TOUR LETTER OF APPRECIATION FROM MRS. REBECCA R. GARCIA REGARDING THE MAY 28 NORTH FORK TOUR THE WATER EDUCATION FOUNDATION'S "RETCH HETCHY TOUR ", BAWSCA OFFICES IN SAN MATED, JULY 23, 2008 ADJOURN The meeting was adjourned at 3:48 p.m. -- "'o�/ Ro ert E. Ma , Secretary �) LaA- Donald D. Goodin, President 6 Minutes: 06/10/08 � v