HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/23/2008Ap proved Ju ly 8, 2008
EAST VALLEY WATER DISTRICT NNE 23, 2008
u." REGULAR BOARD MEETING
MINUTES
President Goodin called the meeting to order at 8:31 a.m. Ron Buchwald led the flag
salute.
PRESENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer;
Brian Tompkins, Chief Financial Officer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
iamu GUEST(si: Charles Roberts (Highland Community News), Larry Malmberg
APPROVAL OF AGENDA
M/S /C (Sturgeon - Wilson) that the June 23, 2008 agenda be approved as submitted.
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 8:32
a.m. There being; no written or verbal comments, the public participation section was
closed.
APPROVAL OF BOARD MEETING MINUTES FOR JUNE 10, 2008
M/S /C (Sturgeon- Wilson) that the June 10, 2008 Board Meeting Minutes be
approved as submitted.
DISBURSEMENTS
M/S /C (Wilson- LeVesque) that General Fund Disbursements #215083 through
411W #215244 distributed during the period of June 11, 2008 through June 18, 2008 in the
Minutes: 06/23/08
amount of $488,414.44 and Payroll Fund Disbursements for the period ended May 31,
2008 and June 6, 2008 in the amount of $146,226.21 and $7,203.81 totaling $641,844.76
be approved.
HEADQUARTERS PROJECT REVIEW AND SITE UPDATE
The General Manager presented a memo to the Board regarding the Headquarters Project
and Critical Path summary.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
2008/2009 BUDGET
The General Manager provided a brief overview of the proposed budget; that he presented
the information to the Budget Committee on June 20 that he recommends that a special
meeting be scheduled to review the budget in detail; that he is recommending on a
preliminary basis a 12.5% increase in water rates and a 11 -12% increase in sewer rates.
President Goodin offered his appreciation to the Budget Committee for their diligent work
regarding the budget and concurs with the General Manager regarding the scheduling of a
special meeting to discuss the budget in detail with the entire board.
Director Morales would like to know how often the District adjusts its water /sewer rates;
he suggests that the Board review future projects for the next 5 -6 years to determine the
need for current and future rate structures.
The General Manager stated that Muni Financial is reviewing the District's rates and
Capital projects for the next 10 years.
Director Morales requested that the budget spreadsheets contain narratives and historical
information regarding rate increases.
Mr. Tompkins stated that the information requested by Director Morales would be
provided in the report prepared by Muni Financial.
The Board has set a Special Meeting to discuss the budget on July 7 2008 at 2:00 p.m.
No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING PLANT 134 AND A
REQUEST FROM THE U.S. GEOLOGICAL SURVEY
The General Manager stated that the USGS has requested permission to install and
operate a real -time web camera at Plant 134; that the purpose of the camera is to
document water flows, and that there is no cost to the District.
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2 Minutes: 06/23/08
M/S /C (Wilson - LeVesque) that the request from USGS to install and operate a
real -time camera at Plant 134 be approved.
, x , 40 DISCUSSION AND POSSIBLE ACTION REGARDING THE WILLIAM "BILL"
LEONARD, SR. SCHOLARSHIP FUND
Director Sturgeon suggested a contribution be made to the Water Education Foundation in
the memory of William "Bill" Leonard.
M/S /C (Sturgeon- Wilson) that the District contribute $1000 to the Water
Education Foundation in memory of William "Bill" Leonard Sr.
DISCUSSION AND POSSIBLE ACTION REGARDING PROFESSIONAL
SIERVICES AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND
FIELDMAN, ROLAPP AND ASSOCIATES FOR FINANCIAL CONSULTING
SIERVICES
The General :Manager stated that Fieldman, Rolapp and Associates have been the
District's financial advisors for the last 30 years; that the contract is for debt issue
consulting services.
Director Morales would like to know if the District solicits RFP's and whether the District
is receiving competitive rates for these types of services; that there is no historical
k;,,iu information for him to be able to make an informed decision regarding this item.
The Board requested that this item be deferred until the next board meeting. No action
taken.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that Well 107 should
be on line this week; that there was an increase in available grant funds through FEMA for
the North Fork Replacement project.
Mr. Tompkins stated that Eastwood Farms Mutual Water Company has significantly
decreased the amount they owe on their water bill from $30,000 to $12,000 in the last
year; that they continue to pursue the possibility of an Assessment District. Information
only.
CONSULTANT REPORTS
No reports at this time.
Director LeVesque would like a final report on the Inland Empire Solar Challenge.
3 Minutes: 06/23/08
COMMITTEE REPORTS
a. Budget (Standing) — No report.
b. Legislative (Standing) — No report.
c. Public Outreach (Standing) — No report.
d. Headquarters Committee (Ad -Hoc) — No report.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Morales reiterated the need for a narrative report on the budget worksheets.
Director LeVesque would like an update on the District's purchasing policy.
CSDA's 39 ANNUAL CONFERENCE & EXHIBITOR SHOWCASE, HYATT
REGENCY, IRVINE, SEPTEMBER 22-25,2008
ADJOURN
The meeting was adjourned at 9:46 a.m. until the next regularly scheduled Board Meeting
on July 8, 2008.
,)4z
Robert E. Martin, Secretary
Donald D. Goodin, President
Minutes: 06/23/08