HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/08/2008Approved : ulv 22.2008
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EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING
July 8, 2008
MINUTES
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The meeting was called to order at 2:30 p.m. by Vice President Wilson. Robert Martin led
the flag salute.
PRESENT: Directors: LeVesque, Morales, Sturgeon, Wilson
ABSENT: Director Goodin
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager; Eileen Bateman, Executive Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Jo McAndrews (McAndrews & Boyd), Ron Severson
PUBLIC PARTICIPATION
Vice President Wilson declared the public participation section of the meeting open at 2:31
p.m.
There be'.ng no verbal or written comments the public participation section was closed.
APPROVAL OF AGENDA
M/S /C (Sturgeon - LeVesque) that the July 8, 2008 agenda be approved as
submitted.
APPROVAL OF BOARD MEETING MINUTES FOR JUNE 23, 2008
M/S /C (LeVesque - Sturgeon) that the June 23, 2008 Board Meeting Minutes be
approved as submitted.
(Minutes 7/8/2008) etb 1
M/S /C (LeVesque- Sturgeon) that General Fund Disbursements #215245 through
9215432 which were distributed during the period of June 19, 2008, through July 2, 2008,
in the amount of $2,450,533.60 and Payroll Fund Disbursements for the period ended June
20, 2008 and included checks and direct deposits, in the amount of $228,009.44, totaling
$2,678,543.04 be approved.
HEADQUARTERS PROJECT REVIEW AND UPDATE
The General Manager stated that the District is preparing a RFP for construction
management services; that an update on the permit process will be presented at a future
meeting.
Vice President Wilson inquired about the permits necessary for the headquarters project
DISCUSSION AND POSSIBLE ACTION REGARDING PROFESSIONAL
SERVICES AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND
FIELDMAN, ROLAPP AND ASSOCIATES FOR FINANCIAL CONSULTING
SERVICES
The General Manager stated that a quick search on other agency's competitive proposals
and found that competitors were $45,000 and above.
Legal Counsel stated that a final price would need to be negotiated as well as some of the
language in the agreement.
There was no action taken at this time.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
2008/2009 BUDGET
There was no need to further discuss the District's 2008/2009 Budget due to the Special
Meeting that was held on July 8, 2008.
There was no action taken at this time.
DIRECTORS' FEES AND EXPENSES FOR JUNE 2008
Vice President Wilson stated that he had exceeded the annual limit and has issued a check
to the District for his overage.
(Minutes 7/8/2008) etb 2
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NUS /C (LeVesque - Morales) that the Directors' fees and expenses for June 2008 be
approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE 2008 IRS MILEAGE
RATE
M/S /C (Morales - LeVesque) that the IRS increase for the standard mileage rate for
2008 be approved and set at 58.5 cents per mile.
GENERAL MANAGER/STAFF REPORTS
The General Manager stated that the District's Field
Perchlorate Pipeline project for the new expansion on
District participated in its first ENERNOC shut do
Edison grid.
CONSULTANT REPORTS
Crew is currently working on the
Sterling and Date Street; that the
down to provide load reduction on the
Jo McAndrews stated that the Solar Challenge received $10,675 in donations; that $6,671
have been spent for the event; that she is still waiting for the final bills; that the remains of
the donations will be used for next year's event; that more people are interested in
involvement for the next Solar Challenge.
Vice President Wilson stated that the Solar Challenge was a success.
The General Manager stated that the schools involved in the Solar Challenge gave good
feedback on the event.
COMMITTEE REPORTS
Vice President Wilson stated that Director Morales is now on the Legislative Committee;
that the public outreach committee deals with the school programs, bottled water donations
and other community functions.
.Director LeVesque inquired if the Public Outreach Committee had a master plan; that he
suggests the Committee meet with Jo McAndrews and come up with a plan for the District
public outreach.
:Director :Morales inquired about the function of the Public Outreach program.
(Minutes 7/8/2008) etb 3
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director LeVesque expressed his appreciation to staff for the diligent work on the Budget
Director Morales extended his appreciation for staff time and effort it took to work on the
Budget.
Vice President Wilson stated that he would like to see the Board discuss the option of
moving the election to an even year election at a future Board Meeting.
The General Manager gave a brief overview of the process to change the election year for
the District.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING HOSTED BY HESPERIA RECREATION AND PARK
DISTRICT, PERCY BAKKER COMMUNITY CENTER, JULY 21, 2008
Information only.
ADJOURN
The meeting was adjourned at 2:55 p.m. until the next Regular Board Meeting on July 22,
2008.
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Rob E. Martin, Secretary
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Donald l). Goodin, din, President
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(Minutes 7/8/2008) etb 4