HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/22/2008Ap prove d Au gust 12. 2008
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EAST VALLEY WATER DISTRICT July 22, 2008
REGULAR BOARD MEETING
MINUTES
u llip
61,0
President Goodin called the meeting to order at 2:32 p.m. Vice President Wilson led the
flag salute.
PRESENT: Directors Goodin, LeVesque, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Brian Tompkins, Chief Financial Officer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Charles Roberts (Highland Community News), Jo McAndrews
(McAndrews & Boyd), Larry Malmberg
APPROVAL OF AGENDA
M/S /C (Wilson - LeVesque) that the July 22, 2008 agenda be approved as
submitted.
PUBLIC ]PARTIICIPATION
President Goodin declared the public participation section of the meeting open at 2:32
p.m.
Mr. Malmberg inquired as to the average water bill for residents of East Valley Water
District.
There being no further written or verbal comments, the public participation section was
closed.
APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR JULY 7, 2008
M/S /C (Wilson - Sturgeon) that the Special Board Meeting Minutes for July 7, 2008
be approved as submitted.
Minutes: 07/22/08 jph
APPROVAL OF JULY 8, 2008 BOARD MEETING MINUTES
M/S /C (Wilson - Sturgeon) that the July 8, 2008 Board Meeting Minutes be
approved as submitted.
APPROVAL TO WRITE -OFF CLOSED CUSTOMER ACCOUNTS WITH
BALANCES OF LESS THAN $18.00 (FORTY -SEVEN ACCOUNTS TOTALING
$438.64)
M/S /C (Wilson - Sturgeon) that the Board approve the request to write -off closed
customer accounts with balances of less that $18.00.
RESOLUTION 2008.16 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY,
STATE OF CALIFORNIA, ADDING DELINQUENT NON -PAID CHARGES TO
ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE
CHARGES ARE DELINQUENT AND UNPAID
M/S /C (Wilson - Sturgeon) that Resolution 2008.16 be approved.
APPROVAL OF GENERAL MANAGERS REQUEST TO BUY BACK SIXTY (60)
HOURS OF VACATION TIME
M/S /C (Wilson - Sturgeon) that the Board approve the General Managers request to
buy back sixty (60) hours of vacation time.
DISBURSEMENTS
M/S /C (Wilson - Sturgeon) that General Fund Disbursements #215433 through
215629 distributed during the period of July 9, 2008 through July 16, 2008 in the amount
of $660,909.82 and Payroll Fund Disbursements for the period ended June 30, 2008, and
July 4, 2008 in the amount of $3,296.24 and $177,047.73 totaling $841,253.79 be
approved.
HEADQUARTERS PROJECT REVIEW AND UPDATE
Ms Hendricksen reported that the initial study is out for public review and that GMID will
be meeting with the City of San Bernardino planning department on Thursday regarding
the project. Information only.
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2 Minutes: 07/22/08
REVIEW AND APPROVAL OF ENGAGEMENT LETTER FROM ROGERS,
ANDERSON, MALODY & SCOTT, LLP (RAMS) FOR ANNUAL AUDITING
SERVICES PURSUANT TO GOVERNMENT AUDITING STANDARDS
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Mr. Tompkins stated that this is a single year audit; that he made a few inquires as to what
other water agencies were paying for single year audits; that the fees were comparable to
what is being proposed by RAMS. Mr. Tompkins stated that the board could form an
audit committee next year to solicit and review RFP's for auditing services.
Vice President Wilson concurs with Mr. Tompkins suggestion to form an audit committee
and request RFP's for auditing services.
Director LeVesque suggested that the budget committee handle this item.
Mr. Kennedy stated that an audit committee would be for the purpose of soliciting RFP's
and retaining services and not to review what the auditors are assessing.
Director Morales is in favor of any process that increases the transparency in the District's
operations.
Mr. Tompkins stated for the record that he did request the engagement letter from RAMS
in. May and just recently received it.
IWO M/S /C (Wilson - Sturgeon) that the engagement letter from Rogers, Anderson,
Malody & Scott, LLP (RAMS) for annual auditing services be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE CONSOLIDATION
OF ELECTIONS FOR BOARD MEMBERS WITH THE STATEWIDE GENERAL
E.LECT'IONS
Director Morales stated that he will recuse himself from the discussion as he believes that
this topic �,ould be construed as a conflict of interest as he works for the San Bernardino
County Board of Supervisors.
Let the mi:autes reflect that Director Morales left the board table and did not participate in
arty discussion relating to item #11.
Director Sturgeon stated that this item has been brought to the board on previous
occasions.
President Goodin stated that he does not know how much money the District would save
if the elections were changed to even years so he is opposed to this item.
M/S /C (LeVesque - Sturgeon) to affirm that the Board is opposed to the
Ewa consolidafion of elections for board members with the statewide general elections.
Minutes: 07/22/08
Directors Goodin, LeVesque, Sturgeon voted YES.
Director Wilson voted NO.
Director Morales abstained from the vote.
DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL TO BID
THE NORTH FORK PIPELINE PHASE II
Director Morales would like to know if the Board is comfortable moving forward with
this proposal.
M/S /C (Sturgeon- Wilson) that the Board approve the request to bid the North Fork
Pipeline Phase II portion of the project.
DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELING OR
RESCHEDULING OF THE OCTOBER 14 2008 BOARD MEETING
M/S /C (Sturgeon - LeVesque) that the October 14` 2008 board meeting be
canceled.
DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELING OR
RESCHEDULING OF THE NOVEMBER 24 2008 BOARD MEETING
No action taken.
REVIEW AND ACCEPT THE QUARTERLY INVESTMENT REPORT FOR THE
PERIOD ENDED NNE 30, 2008
Mr. Tompkins reviewed the Quarterly Investment Report with the board
Director Sturgeon would like to know if the District has any accounts that are not insured
by the FDIC. Director Sturgeon would also like information brought back to the board
regarding investing with LAIF.
Director Morales requested the CFO's perspective on yields and current information
regarding LAIF.
M/S /C (Wilson - LeVesque) that the Quarterly Investment Report for the period
ended June 30, 2008 be accepted.
Minutes: 07/22/08
GENERAL MANAGER / STAFF REPORTS
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No reports at this time.
CONSULTANT REPORTS
No reports at this time.
COMMITTEE REPORTS
Director LeVesque reported on the July 17` 2008 Legislative Committee meeting.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon would like to set up a Public Outreach Committee meeting and
requested that the Inland Empire Solar Challenge be on the agenda. Information only.
LITTLE LEAGUE BASEBALL WESTERN REGION OPEN HOUSE AND THE
SAN BERNARDINO AREA CHAMBER OF COMMERCE `BUSINESS AFTER
HOURS ", SAN BERNARDINO, JULY 24, 2008
YUCAIPA VALLEY REGIONAL WATER FILTRATION FACILITY
DEDICATION, YUCAIPA, AUGUST 6, 2008
WATER EDUCATIONS FOUNDATION'S NORTHERN CALIFORNIA TOUR,
SACRAMENTO, SEPTEMBER 10- 12,2008
UNDERSTANDING THE STATE CONTROLLER'S REPORT: NUTS & BOLTS
WORKSHOP FOR SPECIAL DISTRICTS, VARIOUS DATES
ADJOURN
The meeting was adjourned at 3:30 p.m. until the next regularly scheduled Board Meeting.
Robert Martin, Secretary
LL
Donald D. Goodin, President
5 Minutes: 07/22/08