HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/26/2008Approv 0 tember 9, 2008
EAST VALLEY WATER DISTRICT August 26, 2008
REGULAR BOARD MEETING
MINUTES
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President Goodin called the meeting to order at 2:30 a.m. Director Wilson led the flag
salute.
PRESENT: Directors: Goodin, LeVesque, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District
Engineer; Eileen Bateman; Justine Hendricksen, Administrative
Manager
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Charles Roberts (Highland Community News), Jo Mc Andrews
(Mc Andrews & Boyd), Jim Cimino (Cimino Realty), Larry
Malmberg
APPROVAL OF AGENDA
M/S /C (Wilson- LeVesque) that the August 26, 2008 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Mr. Malmberg stated that he was happy to be attending the meeting.
There being no further verbal or written comments the public participation section was
closed.
APPROVAL OF BOARD MEETING MINUTES FOR AUGUST 12, 2008
Vice President Wilson stated that on page three of the minutes a correction be made to
reflect President Goodin not Vice President Goodin.
M/S /C (Wilson- Sturgeon) that the August 12, 2008 Board Meeting Minutes be
approved with the noted correction.
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RESOLUTION 2008.18 — A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION
EXECUTED BY THE DISTRICT FOR RELINING OF APPROXIMATELY 560
LF OF EXISTING RIVETED STEEL WATER PIPE OVER THE SANTA ANA
RIVER IN THE SEVEN OAKS DAM AREA IN THE CITY OF HIGHLAND
M/S /C (Wilson - Sturgeon) that Resolution 2008.18 be approved.
DISBURSEMENTS
M/S /C (Wilson - Sturgeon) that General Fund Disbursements #215888 through
4216092 were distributed during the period of August 7, 2008 through August 28, 2008
in the amount of $1,522,938.25 and Payroll Fund Disbursements for the period ended
July 31, 2008 and August 1, 2008 in the amount(s) of $4,522.98 and $184,153.21 totaling
$1,711,614.44 be approved.
HEADQUARTERS PROJECT REVIEW AND UPDATE
The General Manager stated that there were a number of meetings this past week
pertaining to the headquarters project; that most of the issues have been resolved, that a
DRC meeting is scheduled for September 4` at 9:00 a.m.; that we are awaiting one final
document which should be approved sometime in October; that the drainage issues are
related to new storm water regulations; that he will be meeting with the landscape
consultant tomorrow.
Mr. Kennedy stated that the entire board could attend and participate in the DRC meeting
when the headquarters project is addressed without violating the Brown Act; but they
cannot have any discussions before or after the meeting regarding the headquarters
project.
President Goodin would like to know if the board wants to meet regularly regarding the
headquarters project and how the board would like to proceed with the headquarters.
Director Morales stated that the committee would continue to keep a high profile for the
project and that they will give an update at the next board meeting on September 9 that
if a specific item needs to be address a special meeting could be scheduled.
DISCUSSION AND POSSIBLE ACTION REGARDING CONSTRUCTION
MANAGEMENT SERVICES FOR CONSTRUCTION OF THE EAST VALLEY
WATER DISTRICT OFFICE COMPLEX
The General Manager stated that he was directed by the board to prepare an RFP for
construction management services relating to the headquarters project.
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Director Morales stated that he is concerned with the RFP process; that he has reviewed a
number of RFP's with a point and rank system built into them and would like to know
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Minutes August 26, 2008 jph
what type of criteria the board is going to use to rank the applicants; that he wants
flexibility in the construction contract.
4e e Mr. Kennedy stated that flexibility should be in the construction management services
portion of the project not in the construction contract.
Director LeVesque stated that the Headquarters' committee would work with staff and
review the selection process as it relates to the construction management services portion
of the :project.
M/S /C (Sturgeon- Wilson) that the board approve the Construction Management
Services for Construction of the East Valley Water District Office Complex proposal
contract and move forward with the RFP process.
CIT�I \�(�1:�\ 11u1:1�►/.�lN � �7E.'y Ida y ,'1�'7 ' 17� If.�
The General Manager reported on the District's operations to date; that well #12 has been
shut down due to increased level of perchlorate; that the sampling protocol was followed
and the District did not exceed the MCL limits; that he is attending a meeting at the San
Bernardino Valley Municipal Water District today regarding groundwater recharge.
CONSULTANT REPORTS
Ms McAndrews stated that she has a speaker that will be discussing perchlorate at the
Mild District's Water Quality Conference; that she has revised the final rules for the Solar
Challenge; that she will be awarding prizes at Arroyo Verde School on Tuesday for the
District's poster contest winners.
COMMITTEE REPORTS
Budget (Standing) Meeting pending,
Legislative (Standing) No report
Public Outreach (Standing) Meeting on September 10, 2008
Headquarters (Ad -Hoc)
ORAL. COMMENTS FROM BOARD OF DIRECTORS
Vice President Wilson stated that he will be attending the meeting with the General
Manager today.
President Goodin stated his appreciation to the board and staff for supporting the
headquarters project.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING HOSTED BY YUCAIPA VALLEY WATER
uid DISTRICT, LAW'S COFFEE SHOP, OAK GLEN, SEPTEMBER 15, 2008
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Minutes August 26, 2008 jph
2008 LOCAL AGENCY INVESTMENT FUND ANNUAL CONFERENCE,
SACRAMENTO CONVENTION CENTER, OCTOBER 22-23,2008
ACWA's 2008 FALL CONFERENCE & EXHIBITION, LONG BEACH
CONVENTION & ENTERTAINMENT CENTER, DECEMBER 2-5,2008
CLOSED SESSION
The Board took a five- minute break at 3:25 p.m.
The Board entered into CIosed Session at 3:30 p.m. as provided for in the California
Open Meeting Law, Government Code Section 54945.9 (a), to discuss those items listed
on the agenda.
ADJOURN TO REGULAR SESSION
President Goodin declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 4:17 p.m. The items listed on the agenda were discussed
in closed session with the no reportable action being taken.
ADJOURN
The meeting was adjourned at 4:17 p.m. until the next regularly scheduled Board
Meeting on September 9, 2008.
Donald D. Goodin, President'
Robert E. Martm, Secretary
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Minutes August 26, 2008 jph