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Home My WebLink AboutMinutes - EVWD Board of Directors - 09/09/2008Appr September 23. 2008 wuu+ EAST VALLEY WATER DISTRICT September 9, 2008 REGULAR BOARD MEETING MINUTES Wtmr wav President Goodin called the meeting to order at 2:32 p.m. Director Sturgeon led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Charles Roberts (Highland Community News), Jim Cimino (Cimino Realty), Larry Malmberg APPROVAL OF AGENDA M/S /C (Wilson - LeVesque) that the September 9, 2008 agenda be approved as submitted. PUBLIC PARTICIPATION Mr. Malmberg stated that he was proud to be attending the board meeting. There being no further verbal or written comments the public participation section was closed. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR AUGUST 18, 2008 M/S /C (Wilson - LeVesque) that the August 18, 2008 Special Board Meeting Minutes be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR AUGUST 26, 2008 M /S /C (Wilson- LeVesque) that the August 26, 2008 Board Meeting Minutes be approved as submitted. Minutes September 9, 2008 RESOLUTION 2008.19 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICES OF COMPLETION EXECUTED BY THE DISTRICT FOR CONSTRUCTION OF A 10" THICK, 50' X 50' CONCRETE PAD FOR PLANT 40 LOCATED IN THE CITY OF L— ,, HIGHLAND M/S /C (Wilson - LeVesque) that Resolution 2008.19 be approved. DISBURSEMENTS M/S /C (Wilson - LeVesque) that General Fund Disbursements #216093 through #216297 were distributed during the period of August 20, 2008 through September 4, 2008, in the amount of $1,042,996.16 and Payroll Fund Disbursements for the period ended August 15, 2008 in the amount of $189,018.23 totaling $1,232,014.39 be approved. REVIEW AND APPROVAL OF THE GENERAL MANAGER'S EXPENSE REPORT M/S /C (Wilson - LeVesque) that the General Manager's expense report be approved as submitted. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manger stated that the District's headquarters project was unanimously approved as submitted at the DRC meeting on September 4 th ; that the building permit should be issued around the end of October. The General Manager stated that there are a number of items that need to be completed in order to move forward with the project. • Preparation for bidding the project • Financing packages • Construction management services • Rate hearing • Opening of bids submitted • Award of contract President Goodin would like to know when the board would be interested in having a groundbreaking ceremony for the project. The General Manager stated that a number of items would need to be addressed prior to a groundbreaking ceremony. President Goodin offered his appreciation to the board and staff for their participation and support on the headquarters project. 1-0 2 Minutes September 9, 2008 DIRECTORS' FEES AND EXPENSES FOR AUGUST 2008 The General Manager stated that two Directors inadvertently used incorrect expense , Quit , forms for their August reporting. President Goodin requested that the two Directors submit new expense forms with the correct totals and the District would recycle any old forms. M/S /C (LeVesque - Morales) that the Directors' Fees and Expenses for August 2008 be approved with the stated corrections. REVIEW AND POSSIBLE ACTION REGARDING THE APPROVAL OF THE WATER SUPPLY ASSESSMENT PREPARED FOR THE GREENSPOT VILLAGE AND MARKET PLACE The General Manager stated that any large project must undergo a water supply assessment study; that the project is on the north side of 5 street and west of Webster; that the report was prepared by CDM; that he recommends the board approve the study. Director LeVesque would like to know who is responsible for the cost of the report. The General. Manager stated that the District initially pays for the study but the developer reimburses the District. M/S /C (LeVesque - Wilson) that the Water Supply Assessment for the Greenspot MAJ Village and Market Place be approved. GENERAL MANAGER / STAFF REPORTS The General Manger reported on the District's operations to date; that the District will be participating in the City of Highland's "Discover Highland Night" this Saturday; that there has been extensive meetings that have taken place regarding the allocation of the State Water Project; that the producers want 1500 acre feet of water spread throughout the Waterman Basin, Mill Creek, and Yucaipa and they have requested that the San Bernardino Valley Municipal Water District pay the cost; that their board has approved the request; that the basin needs supplemental water and that Muni will use credits accumulated; that Muni is responsible for bringing water into the basin but discussions as to who will pay for the water are under review; The General Manager stated that there will be major policy decisions approaching and he will keep the Board abreast of the situation. Mr. Tompkins stated that a new automated "Quick Pay" system has been added to one of the payment options for customers; that this option has shown a 30% decrease in customer calls. A special board meeting has been scheduled for October 14 2008 at 8:30 a.m. Minutes September 9, 2008 CONSULTANTS REPORTS No reports at this time. COMMITTEE REPORTS a. Budget (Standing) b. Legislative (Standing) — Minutes for July 17, 2008 c. Public Outreach (Standing) d. Headquarters Project (Ad -Hoc) Director LeVesque stated that the Budget committee had met and reviewed a list of items and concerns; that they will be meeting again in the near future. Vice President Wilson stated that he is concerned with the committee structure; that he suggests special meetings be called so all Directors can participate; that an example was the most recent budget committee meeting where all of the directors were present but only two could participate. Director Morales stated that the Legislature has not passed a state budget as of today. President Goodin restructured the Legislative committee. Director Sturgeon will replace Director LeVesque on the Legislative committee. Director Morales stated that the Mayor's office would like to coordinate press releases with the District relating to the headquarters project. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Morales stated that he had attended the Special District's Finance Seminar last week; that the workshops were very fast paced and provided very informative information and documentation. Director LeVesque appreciates the new auto payment processing options that are available to the District's customers. Director Sturgeon stated that he recently ran into Larry Libeu and he sends his regards to the District; that the Metropolitan Water District is reviewing current investments and an agreement with the State of Arizona to import water for fifteen years. �.„ Minutes September 9, 2008 President Goodin reiterated his appreciation to the Board and staff for their participation and. support on the headquarters project; that the 7 annual 9/11 event will be held at Norton Air Force Base; that he will be out of town until Sunday. a401) WATER EDUCATION FOUNDATION'S RUSSIAN RIVER TOUR, SANTA ROSA, OCTOBER 2-3,2008 The Board took a five - minute break at 3:17 p.m. CLOSED SESSION The Board entered in Closed Session at 3:22 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:02 p.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 4:02 p.m. until the next regularly scheduled Board Meeting on September 23, 2008. Donald D. Goodin, President 4tU "Z�� - Robert E. Martin, Secretary 5 Minutes September 9, 2008