HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/14/2008Approved Octob 28 2008
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EAST VALLEY WATER DISTRICT OCTOBER 14, 2008
SPECIAL, BOARD MEETING
MINUTES
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Vice President Wilson called the meeting to order at 8:30 a.m. Director LeVesque led the
flag salute.
PRESENT: Directors Le Vesque, Morales, Sturgeon, Wilson
ABSENT: Goodin
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ronald Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Charles Roberts (Highland Community News), Evelyn You (CDM),
Dick Corneille (CDM)
PUBLIC PARTICIPATION
Vice President Wilson declared the public participation section of the meeting open at 8:31
a.m. There being no written or verbal comments, the public participation section was closed.
APPROVAL OF SEPTEMBER 23, 2008 BOARD MEETING MINUTES
M/S /C (LeVesque- Sturgeon) that the September 23, 2008 Board Meeting Minutes be
approved as submitted.
DISBURSEMENTS
M/S /C (LeVesque- Sturgeon) that General Fund Disbursements #216473 through
216766 distributed during the period of September 19, 2008 through October 8, 2008 in the
amount of $1,340,985.88 and Payroll Fund Disbursements for the period ended September
26, 20081n the amount of $176,952.11 totaling $1,517,937.99 be approved.
REVIEW AND APPROVAL OF GENERAL MANAGER'S EXPENSE REPORT
M/S /C (LeVesque - Sturgeon) that the General Manager's expense report be approved.
Special Meeting Minutes: 10/14108 jph
DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 2008, were presented to the
Board for approval.
M/S /C (LeVesque- Morales) that the Director's Fees and Expenses for September
2008 be approved as submitted.
DISCUSSION AND POSSIBLE ACTION REGARDING AUTHORIZATION TO BID
THE ACQUISITION OF A SUBMERGED OR PRESSURE MEMBRANE
FILTRATION SYSTEM FOR PLANT 134
The General Manager reviewed the specifications and proposal requirements to bid the
filtration system for Plant 134 with the Board.
M/S /C (LeVesque - Sturgeon) that Board approve the authorization to bid the
acquisition of a Submerged or Pressure Membrane Filtration System for Plant 134.
DISCUSSION AND POSSIBLE ACTION REGARDING AWARD OF BID FOR THE
NORTH FORK CANAL RELOCATION PROJECT (PHASE I1)
The General Manager stated that there were twelve bidders for the project; that the bids were
lower than the Engineer's original estimates; that CDM has reviewed the bids and paperwork
submitted by the apparent low bidder, E.J. Meyer Company; that E.J. Meyer Company has
submitted the necessary paperwork and based on their review CDM recommends that East
Valley Water District award the contract for the construction of the North Fork Canal
Relocation Phase II Project to E.J. Meyer Company.
M/S1C (LeVesque - Morales) that the construction contract for the North Fork Canal
Relocation Project (Phase II) be awarded to E.J. Meyer Company.
DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELING OR
RESCHEDULING OF THE NOVEMBER 11 TH , 2008 BOARD MEETING
M/S /C (Sturgeon - LeVesque) that the November 11` 2008 Board meeting be
canceled.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that the District's Water
Quality Conference commences today.
Mr. Tompkins stated that Federal Trade Commission (FTC) published an Identity Theft Red
Flag Rule and is requiring all utilities to develop an Identity Theft Prevention Program to be
implemented by November 1, 2008; that the District learned of the Rule eleven days ago; tl
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that he will have an Identity Theft Program to present to the Board at the next meeting on
October 28, 2008.
Director Morales voiced his concern regarding the District's process of online payments and
how this program would interact with that process.
ORAL, COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon stated that evwd.org is not accessing the District's web site; that the Clean
Vehicle Expo is in Ontario this week; that he and Director Morales attended the grand
opening of the Colonel Joseph C. Rodriguez Prep Academy.
Director Morales recently attended a session regarding water supply challenges; that a fact
sheet for the District would be beneficial at events; that the District's website needs to be
reviewed for typographical errors.
Vice President Wilson is looking forward to the District's Water Quality Conference.
ADJOURN
The meeting was adjourned at 8:55 a.m. until the next regularly scheduled Board Meeting on
October 28, 2008.
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Robert E. Martin, Secretary
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Donald D. Goodin, President
Special Meeting Minutes: 10114108 jph