HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 03/10/2009East Valley
) Water District
3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA
BOARD MEETING March 10, 2009 3:00 P.M.
AGENDA
-•-------•-----------------------------------------------------------
"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors ".
.... ....--• -------------------------------------------------------------
CALL TO ORDER
PLEDGE OF ALLEGIANCE
Public Comments
2. Approval of Agenda
_CONSENT CALENDAR
3. Approval of Board Meeting Minutes for February 24, 2009
Accounts Payable Disbursements: Accounts Payable Checks #218579 through #218773
which were distributed during the period of February 25, 2009 through March 4, 2009, in the
amount of $1,032,528.95 and Payroll Checks for the period ended February 13, 2009 and
included checks and direct deposits, in the amount of $275,240.91. Total Disbursement for
the period $1,307,769.86.
General Manager's fees and expenses
NEW BUSINESS
6. Presentation by the City of San Bernardino Water Department regarding the San Bernardino
Clean Water Factory
Discussion and possible action regarding oral history project of East Valley Water District
and the North Fork Water Company
S. Discussion and possible action regarding proposal from Nicolay Consulting Group to
perform actuarial valuation of EV WD OPEB obligation as of June 30, 2009
9. Review and accept Financial Statements for the period ended January 31, 2009
10. Directors' fees and expenses for February 2009
MEPORTS
11. G- eneral Manager / Staff Reports
12. Consultant Reports
13. Committee Reports
a. Legislative (Standing)
b. Budget (Standing)
c. Public Outreach (Standing)
14. Oral comments from Board of Directors
MEETINGS
15 Water Education Foundation's "Central Valley Water Tour ", Bakersfield, April 15 -17,
2009
CLOSED SESSION
16 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(b)
One Potential Case
IT CONFERENCE WITH REAL PROPERTY NEGOTIATOR
[Government Code Section 54956.8)
Property:
22 +/- Acres of Vacant Land
North of Third Street, East of
Sterling Ave, South of 5a' Street
San Bernardino County,
State of California
APN(s): 1192-241-01,1192-231-01
Party with whom the District will negotiate: IVDA
Party who will be negotiating on behalf of the District: Robert Martin/Jim Cimino
Under Negotiation: Price and Terms of Payment
ADJOURN
-----------------------------------------------------------------
Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification
or accommodation, including auxiliary aids or services, that is sought in order to participate in the
above - agendized public meeting should be directed to the District's Administrative Manager at
(90'9) 885 -4900 at least 72 hours prior to said meeting.
.---------------------------------- --- ---- ------------------ -- -- --
2
Subject to approval
EAST VALLEY WATER DISTRICT February 24, 2009
REGULAR BOARD MEETING
MINUTES
Director LeVesque called the meeting to order at 3:04 p.m. Director Sturgeon led the flag
salute.
PRESENT: Directors: Morales, Le Vesque, Sturgeon
A13SENT: Directors: Goodin, Wilson
STAFF: Ron Buchwald, District Engineer; Brian Tompkins, Chief
Financial Officer; Justine Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Charles Roberts (Highland Community News), Margaret B.
Cisneros, Larry Malmberg
APPROVAL OF AGENDA
M /S /C (Sturgeon - Morales) that the February 24, 2009 agenda be approved as
submitted.
PUBLIC PARTICIPATION
Director LeVesque declared the public participation section of the meeting open at 3:05
p.m. Director LeVesque welcomed Ms Cisneros and invited her to speak before the
Board.
Ms Cisneros stated that she was surprised by the amount of her recent bill and placed a
call to the office to discuss her concerns; the automated phone system answered her call
and placed her in the customer service queue; Ms Cisneros' call was never transferred to
an attendant and she was not able to leave a message for the customer service
department; she eventually hung up. On the following Monday Ms Cisneros encountered
the same problem with the District's phone system; out of frustration Ms Cisneros called
the City of Highland to assist her; the City of Highland called the District and left a
message for a return call to be placed to Ms Cisneros; no call was made. Ms Cisneros
eventually located the Engineering departments phone number and made contact with the
District. Ms Cisneros is concerned that there is only one main/emergency phone number
available for customers to contact the District; that there should be an additional phone
nuniber available and that the District's automated phone system needs to accommodate
customers with rotary phones. Ms Cisneros would like the District to offer alternative
payment center locations and authorize additional agencies to accept payments on behalf
of the District. Ms Cisneros voiced her appreciation to the Board regarding the
professional and courteous manner she was afforded when speaking to Ms Baxter and Ms
Bateman regarding her situation.
Board Minutes February 24, 2009
Mr. Tompkins offered his apology to Ms Cisneros for the problems she experienced
relating to the Districts phone system and non - returned phone calls. Mr. Tompkins
acknowledged that there was a programming error in the District's phone system; that the
programming error has been corrected. Mr. Tompkins apologized to Ms Cisneros for not
returning her phone call as he misunderstood the City of Highland's message as it related
to Ms Cisneros.
The Directors thanked Ms Cisneros for bringing her concerns to the Board.
There being no further verbal or written comments the public participation section was
closed.
APPROVAL OF SPECIAL MEETING MINUTES FOR JANUARY 29, 2009
Director Morales made two corrections to the January 29, 2009 minutes.
1. Page two, first paragraph, last sentence the word "is" should be replaced with
"are".
2. Third page, fifth paragraph, needs to be changed to "Director Morales stated that
in order to make any decisions there needs to be a drop dead date for each of the
individual projects included in the District's Capital Improvement Plan".
M /S /C (Sturgeon- Morales) that the January 29, 2009 Special Meeting Minutes be
approved with noted corrections from Director Morales.
APPROVAL OF BOARD MEETING MINUTES FOR FEBRUARY 10, 2009
Director Morales made one correction to the February 10, 2009 minutes.
1. Page four, last paragraph, last sentence, the word "poster" should be changed to
"posters ".
M /S /C (Sturgeon - Morales) that the February 10, 2009 Board Meeting Minutes be
approved with noted correction by Director Morales.
APPROVAL OF SPECIAL MEETING MINUTES FOR FEBRUARY 17, 2009
Directors Morales and Sturgeon made two corrections to the February 17, 2009 minutes.
1. Sentence four needs to reflect that the "Board of Directors ", not the General
Manager, requested Congressman Lewis' help and guidance and would like to
propose a possible solution for the District.
M/S /C (Sturgeon- Morales) that the February 17, 2009 Special Meeting Minutes
be approved with noted corrections by Directors Morales and Sturgeon.
Board Minutes February 24, 2009
DISBURSEMENTS
M /S /C (Sturgeon - Morales) that General Fund Disbursements #218411 through
#218578 that were distributed February 11, 2009 through February 18, 2009 in the
amount of $1,332.676.54, and Payroll Fund Disbursements for the period ended January
30, 2009 in the amount(s) of $168,084.64 and $18,874.60 totaling $1,509,635.78 be
approved.
DISCUSSION AND POSSIBLE ACTION REGARDING BOTTLED WATER
REQUEST FROM THE HIGHLAND SENIOR CENTER
M/S (Sturgeon- Morales) that the District donate bottled water to the Highland
Senior Center for their Golf Tournament and become a Tee Sponsor.
Mr. Kennedy stated that the Board can not approve the Tee Sponsor portion of the motion
as is it not part of the agenda and suggested that the Tee Sponsor be brought back at a
later date or be deferred to the General Manager for approval.
Director Morales is concerned with reversing the Boards previous position to only
provide bottled water at events where EVWD participates in and/or sponsors.
Director LeVesque stated that he would support the request to donate water to the event;
that we have a retired EV WD employee working for the Highland Senior Center; that one
or more of the Directors would be attending the event.
M /S /C (Sturgeon - Morales) that the District donate bottled water for the Highland
Senior Centers Golf Tournament
Ms Hendricksen will provide the General Manager the details relating to Tee Sponsorship
for the event.
GENERAL MANAGER / STAFF REPORTS
Ms Hendricksen stated that the General Manager had met with Congressman Calvert's
staff yesterday and will be meeting with staff from Congressman Lewis' office today
regarding the Seven Oaks Dam.
Mr. Tompkins stated that he recently attended a seminar regarding GASB 45. GASB 45
deals with future obligations for post employee benefits. He is looking into programs
that will provide an actuarial calculation and provide evaluations for the Districts post
retirement benefits.
Director LeVesque would like to know if any of the organizations that the District is a
member of would offer this type of benefit.
3
Board Minutes February 24, 2009
The District Engineer reported on the District's operations to date; that the North Fork
project is moving forward but is a little behind schedule; that the Date Street project
should be completed this week as long as it doesn't rain. Information only.
CONSULTANTS REPORTS
No reports at this time.
COMMITTEE REPORTS
a. Legislative (Standing) — Directors Morales stated that the Legislative Policy is
coming along and that it will be presented to the full Board in the near future; that
the California State Budget is very fragile at the moment; that the American
Recovery & Reinvestment Act pre - applications are due February 27, 2009.
b. Budget (Standing) — A special meeting is scheduled for March 4`i' at 3:00 p.m.
c. Public Outreach (Standing) — The committee will be meeting in a couple of
weeks.
Mr. Malmberg stated that Congressman Baca is his legislative representative and
suggested that the District make contact with his office.
Director Morales stated that the District reaches out and keeps in contact with all elected
officials. Information only.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon offered his appreciation to senior staff for everything they do for the
District. Director Sturgeon stated that he recently attended a rate hearing in Escondido
and was surprised by the proposed rate increases. Information only.
THE SAN BERNARDINO AREA CHAMBER OF COMMERCE, BUSINESS
AFTER HOURS MIXER, CASTAWAY RESTAURANT, FEBRUARY 26, 2009
ACWA.'s 2009 LEGISLATIVE SYMPOSIUM, SACRAMENTO, MARCH 18, 2009
THE WATER EDUCATION FOUNDATIONS "BINATIONAL DROUGHT
SCIENCE CONFERENCE, HILTON SAN DIEGO RESORT, MARCH 26-27,2009
F."I 1110tw,
The meeting was adjourned at 3:41 p.m.
Robert E. Martin, Secretary
Donald D. Goodin, President
Board Minutes February 24, 2009
East Valley
Water District
Board Mernorandum
Frorn: Brian W. Tompkins / Chief Financial cer
Subjject: Disbursements.
Recommendation:
Approve the attached lis
payroll issued during the
March 4, 2009.
Background:
of accounts payable checks and
period February 25, 2009 through
Date: March 10, 2009
Accounts payable checks are shown on the attached listing and include numbers 218579 to 218773 for
A total of $1,032,528.95.
The source of funds for this amount is as follows:
Unre•: >:ricted Funds $1,032,528.95
Payroll and benefit contributions paid for the period ended February 13, 2009 totaled $275,240.91.
Total disbursements $1,307,769.86.
Date: Wednesday, March 04, 2009
Time: 03:07PMI
User. KATHY
Bank Ac:;ount: Citizens Business Bank
East Valle Water District
y
Check Register - Standard
As of: 3/4/2009
13110 00 -00- 000 -0- 000 -00 -00
Page:
Report:
Company:
1 of 4
20600.rpt
EVWD
Check
JI Tn
Check
Payee
Clear
Period
Nbr
Tp Tp
--
Date
ID
Payee Name Date
Post
Amount
000001
- 218578
Missing
218579
AP CK
2/25/2009
ADP002
ADP
08 -08
1,311.62
218580
AP CK
2/25/2009
ADV001
ADVANCED TELEMETRY SY1
08 -08
14,280.00
218581
AP CK
2/25/2009
AGU034
AGUILAR- CAMILO 3/3/2009
08 -08
74.03
218582
AP CK
2/25/2009
ALL001
ALLIED REFRIGERATION 3/3/2009
08 -08
371.83
218583
AP CK
2125/2009
AME004
AMERICAN PRIDE PRINTING
O8 -08
211.35
218584
AP CK
2/2512009
ARR025
ARREOLA- YESENIA
08 -08
77.82
218585
AP CK
2/25/2009
ATT007
AT &T
08 -08
320.65
218586
AP CK
2/25/2009
AVA005
AVAYA FINANICIAL SERVICE
08 -08
2,577.70
218567
AP CK
2/2512009
BAL005
BALLARD PLUMBING HEATIl' 3/2/2009
08 -08
470.00
218588
AP CK
2/25/2009
BAR074
BARRY'S SECURITY SERVIC 3/3/2009
08 -08
3,593.94
218589
AP CK
2/25/2009
BAT002
BATTEEN-JOHN W
08 -08
250.00
218590
AP CK
2/25/2009
BEN026
BENAVIDES -DAVID
08 -08
78.08
218591
AP CK
2/25/2009
BKP001
B &K PRECISION 3/3/2009
08 -08
82.50
218592
AP CK
2/25/2009
BON013
JOSEPH E BONADIMAN 3/3/2009
08 -08
6,309.00
218593
AP CK
2/25/2009
BRI009
BRITHINEE ELECTRIC 3/2/2009
08 -08
277.90
218594
AP CK
2125/2009
BR0001
BRUNICK, MCELHANEY & BE 3/3/2009
08 -08
5,356.25
218595
AP CK
2/2512009
BU1005
BUI- -THANH 3/3/2009
08 -08
87.20
218596
AP CK
2/25/2009
CAS044
CASTRO- ISMAEL
08 -08
10.73
218597
AP CK
2/25/2009
CHAO91
CHACKO- MATHEW
08 -08
13.77
218598
AP CK
2/25/2009
CLI002
CLINICAL LAB OF S B
08 -08
8,363.00
218599
AP CK
2/25/2009
CRE001
CREST CHEVROLET 3/3/2009
08 -08
198.75
218600
AP CK
2/25/2009
DEB004
DEBOER- SANDRA
08 -08
47.98
218601
AP CK
2125/2009
DEO002
DEOTERO -MARIO G 3/3/2009
08 -08
14.95
218602
AP CK
2/2512009
DIR003
DIRECTORY & MAPS USA, IA
08 -08
750.00
218603
AP CK
2/25/2009
EAS013
EAST VALLEY PROPERTY M
08 -08
12.95
218604
AP CK
2/25/2009
EQU004
REALTY - EQUITY PLUS
08 -08
60.47
218605
AP CK
2/25/2009
ESB001
E.S. BABCOCK & SONS, INC
08 -08
537.00
218606
AP CK
2/25/2009
FA1002
FAIRVIEW FORD SALES,INC
08 -08
668.24
218607
AP CK
212512009
FIE010
SERVICES -FIELD ASSET
08 -08
395.40
218608
AP CK
2/2512009
GAB001
GABRIEL EQUIPMENT CO 3/3/2009
08 -08
1,236.60
218609
AP CK
2/25/2009
GEN007
GENUINE PARTS COMPANY 3/3/2009
08 -08
132.13
218610
AP CK
2/25/2009
GFR001
GFR ENTERPRISE 3/3/2009
08 -08
1,719.10
218611
AP CK
2/25/2009
GO1001
GOINS JANITORIAL SERVICE 3/3/2009
08 -08
2,135.00
218612
AP CK
2/25/2009
GRE046
GREENE- JANICE
08 -08
81.74
218613
AP CK
2/25/2009
HAC001
HACH COMPANY
08 -08
2,210.00
218614
AP CK
2/25/2009
HAR049
HART HIGHLAND LLC
08 -08
42.60
218615
AP CK
2/25/2009
HAR073
HARRYMAN -DAVID
08 -08
52.23
218616
AP CK
2/25/2009
HAR075
HARARY- ROBERT
08 -08
40.31
218617
AP CK
2/25/2009
HIG028
HIGHLAND STAR LLC
08 -08
11,804.00
218618
AP CK
2/215/2009
INT005
INTERSTATE BATTERY
08 -08
81.91
218619
AP CK
2/2:5/2009
IZQ001
IZQUIERDO -ALEZ
08 -08
65.90
218620
AP CK
2/25/2009
LAW003
LAWSON PRODUCTS,INC
08 -08
134.03
218621
AP CK
2/25/2009
LOR002
LOR GEOTECHNICAL GROUT
08 -08
6,267.12
218622
AP CK
2125/2009
MAR127
MARABLE -MIKE
08 -08
51.57
218623
AP CK
2/25/2009
MAS015
MASSEY -DAN
08 -08
95.12
218624
AP CK
2/25/2009
MAT012
MATICH CORP 3/3/2009
08 -08
1,671.67
218625
AP CK
2/25/2009
MIL001
MILOBEDZKI -JACEK
08 -08
800.00
218626
AP CK
2/25/2009
MIL017
MILLENIA REAL ESTATE SEF
08 -08
73.21
218627
AP CK
2/25/2009
NGU070
NGUYEN -TUNG C
08 -08
5.48
218628
AP CK
2/25/2009
NIS002
ASSOCIATES - NISHKIAN
08 -08
91.47
218629
AP CK
2/25/2009
NYB001
NYBERG -DAVID
08 -08
92.47
218630
AP CK
2/25/2009
PAM001
MGMT -PAMA
08 -08
156.22
218631
AP CK
2/25/2009
PER081
PEREZ -JESUS
08 -08
48.84
218632
AP CK
2/25/2009
PL0002
PLUS 1 PERFORMANCE
08 -08
352.82
218633
AP CK
2/25/2009
PR1026
PRIVATE CLIENT GROUP
08 -08
71.86
218634
AP CK
2/25/2009
REA013
SERVICES - REALPRO RED
08 -08
40.36
218635
AP CK
2/25/2009
REE017
RELATION, LLC -REEB GOVE
08 -08
6,000.00
Date:
Wednesday, March 04, 2009
East Valley Water District
Page:
2 of 4
Time:
03:07PM
218637
Report:
20600.rpt
User.
KATHY
Check Register - Standard
Company:
EVWD
AP CK
2/25/2009
As of: 3/4/2009
COMPANY - SAFETY COMPLI 3/3/2009
08 -08
Bank Account: Citizens Business Bank
13110 00 -00- 000 -0- 000 -00 -00
AP CK
2/25/2009
Check
JI Tn Check Payee
Clear
Period
218640
Nbr
Tp Tp Date ID
Payee Name Date
Post
Amount
218636
AP CK
212512009
RIV030
RIVERA-GILBERT
08 -08
37.89
218637
AP CK
212512009
SAF001
SAFETY KLEEN CORP
08 -08
230.97
218638
AP CK
2/25/2009
SAF005
COMPANY - SAFETY COMPLI 3/3/2009
08 -08
500.00
218639
AP CK
2/25/2009
SCO019
SCOTT -MARIE
08 -08
61.61
218640
AP CK
2/25/2009
SEL008
ENTERPRISES -SELEY
08 -08
33.57
218641
AP CK
2/25/2009
SKO001
SKOLNICK- CHERYL & DAVII 3/3/2009
08 -08
43.32
218642
AP CK
2/25/2009
S00002
SO CAL GAS COMPANY
08 -08
346.40
218643
AP CK
2/25/2009
STROD4
STRADLING,YOCCA,CARLSC 3/3/2009
08 -08
1,500.00
218644
AP CK
2/25/2009
SYN002
SYNERGY LOGISTICS, INC
08 -08
1,145.62
218645
AP CK
2/25/2009
TEE001
TEEL -JEFF
08 -08
101.89
218646
AP CK
2/2512009
TRA054
TRAN -VIET HOANG
08 -08
40.59
218647
AP CK
2/25/2009
TRE011
TRENKLE- VICTORIA
08 -08
76.73
218648
AP CK
2125/2009
UN1002
UNITED PARCEL SERVICE 3/3/2009
08 -08
18.00
218649
AP CK
2125/2009
VAL060
VALDEZ- ESTEBAN C
08 -08
75.14
218650
AP CK
2/2512009
VER004
VERIZON CALIFORNIA
08 -08
165.99
218651
AP CK
2/2512009
VUL001
VULCAN MATERIALS COMW 3/3/2009
08 -08
3,360.32
218552
AP CK
2/25/2009
WIL096
WILLDAN FINANCIAL SERVK 3/3/2009
08 -08
1,850.00
218653
AP CK
2/25/2009
ZAV007
ZAVALZA -PEDRO
08 -08
23.07
218654
AP CK
2/2,5/2009
ZEE001
ZEE MEDICAL INC.
08 -08
176.57
218655
AP CK
3/3/2009
S00003
SO CAL PUMP & WELL SER\4
09 -08
12,624.72
218656
AP CK
3/3/2009
S00003
SO CAL PUMP & WELL SER\,
09 -08
6,177.16
218657
AP CK
3/3/2009
S00013
SOCAL PUMP AND DNH IND
09 -08
19,045.40
218658
AP CK
3/3/2009
S00013
SOCAL PUMP AND DNH IND
09 -08
39,441.96
218559
AP CK
3/3/2009
S00013
SOCAL PUMP AND DNH IND
09 -08
2,122.84
218660
AP ZC
3/3/2009
S00013
SOCAL PUMP AND DNH IND 3/3/2009
09 -08
0.00
218661
AP CK
3/4/2009
AIR005
AIRGAS WEST
09 -08
138.75
218662
AP CK
3/4/2009
AIS002
AISPURO -ALMA D
09 -08
41.27
218663
AP CK
3/4/2009
ALD002
ALDA ENGINEERING INC
09 -08
9,084.66
218664
AP CK
3/4/2009
AME004
AMERICAN PRIDE PRINTING
09 -08
102.92
218665
AP CK
3/4/2009
ARM002
ARMORCAST
09 -08
5,002.82
218666
AP CK
3/4/2009
ARR009
ARROWHEAD UNITED WAY
09 -08
75.00
218667
AP CK
3/4/2009
ATT007
AT &T
09 -08
234.20
218668
AP CK
3/4/2009
AVA008
AVAYA/CUSTOMER CARE Cl
09 -08
771.73
218669
AP CK
3/4/2009
BAR074
BARRY'S SECURITY SERVIC
09 -08
4,213.16
218670
AP CK
3/4/2009
BAS009
BASIN WATER
09 -08
69,840.00
218671
AP CK
3/412009
BAT003
BATDORF -EARL
09 -08
311.35
218672
AP CK
3/4/2009
BET004
BETTEN -MARY
09 -08
56.15
218673
AP CK
3/4/2009
BLE007
BLESCH ASSOCIATES
09 -08
39.13
218674
AP CK
3/4/2009
BOA001
BOARD OF WATER COMMIS
09 -08
530.88
218675
AP CK
3/4/2009
BRA049
BRADFORD - MEDINA
09 -08
9.24
218676
AP CK
3/4/2009
BUR022
BURGESS MOVING & STOW
09 -08
588.33
218677
AP CK
3/4/2009
CAS009
CABANSAG ^CHRISTINE
09 -08
86.76
218678
AP CK
3/4/2009
CHE007
CHEM -TECH INTERNATIONA
09 -08
1,770.02
218679
AP CK
3/4/2009
CH1017
CHIANGLIN -ABBY
09 -08
47.93
218680
AP CK
3/4/2009
CHO007
CHOWDHURY -NAJAT
09 -08
66.59
218681
AP CK
314/2009
CIT008
CITY OF SAN BERNARDINO
09 -08
10,862.88
218662
AP CK
3/4/2009
CIT018
CITISTREET
09 -08
7,885.50
218683
AP CK
3/4/2009
CLA031
CLARK -ANDY
09 -08
111.39
218684
AP CK
3/4/2009
COA003
COAST & COUNTRY REAL E2
09 -08
36.72
218665
AP CK
3/4/2009
CON002
CONSOLIDATED ELECTRICA
09 -08
80.14
218686
AP CK
3/4/2009
COR053
CORDOBA CORPORATION
09 -08
31,983.41
218687
AP CK
3/4/2009
DEC012
DECKER -RICK
09 -08
24.38
218688
AP CK
3/4/2009
EAS003
East Valley Water District
09 -08
1,000.50
218689
AP CK
3/4/2009
FA1002
FAIRVIEW FORD SALES,INC
09 -08
169.93
218690
AP CK
3/4/2009
FAS002
FASTENAL
09 -08
3,405.04
218691
AP CK
3/4/2009
FER009
FERGUSON ENTERPRISES 1
09 -08
74.88
218692
AP CK
3/4/2009
FER023
FERNANDEZ - WILLIAM
09 -08
70.38
218693
AP CK
3/4/2009
FON007
FONTAINE -LOUIS
09 -08
70.21
Date: Wednesday, March 04, 2009
Time: 03:07PM
User: KATHY
East Valle Water District Pape: 3 0f a
Valley t Report: 20600.rpt
Check Register - Standard Company: EVWD
As of: 3/4/2009
Bank Account: Citizens Business Bank 13110 00 -00- 000 -0- 000 -00 -00
Check
JI Tn
Check
Payee
Clear
Period
Nbr
Tp Tp
Date
ID
Payee Name Date
Post
Amount
218694
AP CK
3/4/2009
FOX001
FOX -JANA
09 -08
369.77
218695
AP CK
3/412009
FRA026
FRANKS FENCE & SUPPLY C
09 -08
325.00
218696
AP CK
3/4/2009
GAB001
GABRIEL EQUIPMENT CO
09 -08
206.06
218697
AP CK
3/4/2009
GEN007
GENUINE PARTS COMPANY
09 -08
318.41
218698
AP CK
3/4/2009
GON062
GONZALES- SERGIO
09 -08
60.67
218699
AP CK
3/4/2009
HAA001
HAAKER EQUIPMENT COMP.
09 -08
701.58
218700
AP CK
3/4/2009
HAR004
HARRINGTON INDUSTRIAL F
09 -08
344.96
218701
AP CK
3/4/2009
HAR077
HARLAN -MARY
09 -08
12.68
218702
AP CK
3/4/2009
HUB001
HUB CONSTRUCTION SPECI
09 -08
862.27
218703
AP CK
3/4/2009
INL005
INLAND WATERWORKS SUF
09 -08
37,766.54
218704
AP CK
3/4/2009
INT005
INTERSTATE BATTERY
09 -08
140.36
218705
AP CK
3/4/2009
JAC040
JACKSON- VIVIAN
09 -08
76.14
218706
AP CK
3/4/2009
JUA011
JUAREZ- MARCOA
09 -08
78.63
218707
AP CK
3/4/2009
KES001
SANDER A. KESSLER & ASS,
09 -08
16,657.92
218708
AP CK
3/4/2009
KIL004
KILPATRICK- DEBBIE
09 -08
49.43
218709
AP CK
3/4/2009
KON004
KONICA MINOLTA BUSINESS
09 -08
105.00
218710
AP CK
3/4/2009
LAW002
LAW PLUMBING CO
09 -08
13,599.15
218711
AP CK
3/4/2009
LI0004
LIU -LILT
09 -08
151.44
218712
AP CK
3/4/2009
MA1002
MAINTENANCE SOLUTIONS
09 -08
1,805.50
218713
AP CK
3/4/2009
MAR005
MARTIN- ROBERT E
09 -08
437.00
218714
AP CK
3/4/2009
MAR127
MARABLE -MIKE
09 -08
62.24
218715
AP CK
314/2009
MAS012
MASCARI- LAWRENCE A
09 -08
360.96
218716
AP CK
3/4/2009
MAS015
MASSEY -DAN
09 -08
76.85
218717
AP CK
3/4/2009
MAT012
MATICH CORP
09 -08
3,395.99
218718
AP CK
3/4/2009
MCA001
MC ANDREWS & BOYD
09 -08
6,080.00
218719
AP CK
3/4/2009
MCM002
MCMASTER -CARR
09 -08
173.73
218720
AP CK
3/4/2009
MET002
METROPOLITAN LIFE INS CC
09 -08
421.50
218721
AP CK
3/4/2009
MIL001
MILOBEDZKI -JACEK
09 -08
800.00
218722
AP CK
3/412009
MOR081
SERV- MORTGAGE CONTRA
09 -08
64.62
218723
AP CK
3/412009
MP0001
PARTNERSI -MP OPPORTUN
09 -08
54.14
218724
AP CK
314/2009
NGU071
NGUYEN -ANH NGUYET
09 -08
21.71
218725
AP CK
3/4/2009
000001
O'CONNER -SEAN M
09 -08
24.44
218726
AP CK
3/4/2009
01_1001
OLIVE - KENNETH
09 -08
283.93
218727
AP CK
31412009
OME011
MITCHELL -OMEKA
09 -08
3.07
218728
AP CK
3/412009
OND003
ONDATJE- ADRIAN
09 -08
55.00
218729
AP CK
3/4/2009
PAT001
PATTON'S SALES CORP
09 -08
42.44
218730
AP CK
3/4/2009
PET001
PETTY CASH
09 -08
99.89
218731
AP CK
3/412009
PH0001
PHOENIX HOME LIFE
09 -08
191.94
218732
AP CK
3/4/2009
PIT001
PITNEY BOWES
09 -08
255.37
218733
AP CK
3/412009
PRE022
PREMIER NATIONAL REALTI
09 -08
35.79
215734
AP CK
314/2009
PUG003
PUGA -RUTH
09 -08
7.10
218735
AP CK
314/2009
PUR004
PURDY- BARBARA L
09 -08
69.80
218736
AP CK
3/4/2009
PYTO02
YTLIK -JOY G
09 -08
28.11
218737
AP CK
3/4/2009
QUA002
QUALITY PROPERTY MGMT
09 -08
2.91
218738
AP CK
3/412009
RAY016
GROUP - RAYMOND REALTY
09 -08
53.09
218739
AP CK
3/4/2009
REGO03
REGENCY REALTORS
09 -08
50.57
218740
AP CK
3/4/2009
RO0001
ROQUET PAVING
09 -08
13,837.72
218741
AP CK
3/4/2009
ROS016
EMERSON PROCESS MANAt
09 -08
1,400.00
218742
AP CK
3/4/2009
SAN004
SAN BERNARDINO -CITY OF
09 -08
460,677.63
218743
AP CK
3/4/2009
SAN007
SAN BDNO PUBLIC EMPLOY,
09 -08
696.26
215744
AP CK
3/4/2009
SAN013
SANTINI- -STEVE
09 -08
400.00
218745
AP CK
3/412009
SAN206
CO- SANTORO LIMITED
09 -08
172.85
218746
AP CK
31412009
SAN225
SANDS - JENNIFER
09 -08
3.08
218747
AP CK
3/4/2009
SAR007
SARMIENTO -RENEE R
09 -08
40.00
218746
AP CK
3/4/2009
SAW001
SAWKA-- SOCORRO
09 -08
27.54
218749
AP CK
3/4/2009
SC0019
SCOTT -MARIE
09 -08
82.94
218750
AP CK
3/4/2009
SEV001
SEVERSON -RON
09 -08
247.97
218751
AP CK
3/4/2009
SHE014
SHERIFF'S COURT SERVICE
09 -08
366.17
Date: Wednesday, March 04, 2009 Page: 4 of 4
Time: 03:07PM East Valley Water District Report: 20600.rpt
User: KATHY Check Register - Standard Company: EVWD
As of: 3/4/2009
Bank Accx,unt: Citizens Business Bank 13110 00 -00- 000 -0- 000 -00 -00
Check
JI Tn
Check
Payee
Clear
Period
Regular
Nbr
Tp Tp
Date
ID
Payee Name Date
Post
Amount
218752 �—
AP CK
3/4/2009
SH0001
SHOAFF -DUANE R
09 -08
47.26
218753
AP CK
3/4/2009
SIL027
SILVA -STEVE
09 -08
37.89
218754
AP CK
3/4/2009
SOL016
SOLIS- GLORIAA
09 -08
35.60
218755
AP CK
3/412009
500003
SOUTH COAST A Q M D
09 -08
402.21
218756
AP CK
3/4/2009
STA055
STATE DISBURSEMENT UNI'
09 -08
1,027.00
218757
AP CK
3/412009
STA074
MGMT- STARLIGHT
09 -08
71.34
218758
AP CK
3A=09
SUT005
SUTHERLAND- CHESTER
09 -08
3.26
218759
AP CK
3/4/2009
SYS002
SYSTEMS SOURCE, INC.
09 -08
926.36
218760
AP CK
3/4/2009
TOR041
TORRES -JESUS 0
09 -08
16.54
218761
AP CK
3/4/2009
UN1002
UNITED PARCEL SERVICE
09 -08
18.00
218762
AP CK
3/4/2009
UN1013
UNION BANK OF CALIFORNI,
09 -08
140,499.54
218763
AP CK
3/4/2009
UN1023
United States Treasury
09 -08
100.00
218764
AP CK
3/4/2009
UN1025
MANAGEMENT-UNITED PRC
09 -08
70.23
218765
AP CK
3/4/2009
VER004
VERIZON CALIFORNIA
09 -08
62.59
218766
AP CK
3/4/2009
VOG002
BACKFLOW- VOGEL'S PLUM
09 -08
1,788.00
218767
AP CK
3/4/2009
VULD01
VULCAN MATERIALS COMPf
09 -08
830.25
218768
AP CK
3/4/2009
WES025
WESTCO REALTORS
09 -08
7219
218769
AP CK
3/4/2009
WHI005
WHITEHEAD -ROGER
09 -08
348.04
218770
AP CK
3/4/2009
WIR003
WIRELESS WATCHDOG, LLC
09 -08
6.50
218771
AP CK
314/2009
WWG001
GRAINGER
09 -08
62.34
218772
AP CK
3/4/2009
ZEE001
ZEE MEDICAL INC.
09 -08
34.97
218773
AP CK
3/4/2009
ZUG001
ZUG- RICHARD
09 -08
990.00
Check CUM 195 1,032,528.95
195 1,032,528.95
Bank Account Total
Count
Amount Paid
Regular
194
1,032,528.95
Hand
0
0.00
Void
0
0.00
Stub
0
0.00
Zero
1
0.00
Mask
0
0.00
Outstanding
0
0.00
Unused
0
0.00
195 1,032,528.95
t * East Valley
0,\/Vater District
Board Memorandum DATE: March 10, 2009
Froth: Brian W. Tompkins / Chief Financial Officer
Subject: General Manager's Expenses.
Recommendation:
Approve the attached list of payments and reimbursements
for fieneral Manager expenses during the period February
25, 2'009 through March 4 ,2009.
Bac:lkground:
Business and Travel expenses incurred by the General Manager and paid during the reporting period
stipulated above totaled $437.00.
A summary of theses expenses by authorized payment methods follows:
American Express — R Martin
American Express — J Hendricksen
CalCard — R Martin
CalCard — J Hendricksen
CalCard — E Bateman
Direct Reimbursement
437.00
Total
437.00
SAN BERNARDINO BASIN CLEAN WATER FACTORY
A RECYCLED WATER -TO- RECHARGE PROJECT
Recycled water represents a reliable source of local water supply for irrigation and groundwater
recharge. Currently, the San Bernardino Municipal Water Department (SBMWD) does not use recycled
water, within its service area. Wastewater is treated at the San Bernardino Water Reclamation Plant to a
secondary treatment level and is then conveyed to the Rapid Infiltration Extraction (RIX) Tertiary
Treatment Facility in the City of Colton. This facility is jointly owned by the SBMWD and the City of
Colton. RUC further treats the wastewater to a tertiary level and discharges approximately 32 million
gallons per day (mgd) to the Santa Ana River. The electrical costs for pumping this tertiary- treated
water back uphill to San Bernardino are significant and new transmission lines would be required as
well.
As a direct consequence of the extended drought in both Northern and Southern California, coupled
with legal decisions limiting the amount of state project water that is available, SBMWD, in partnership
with East Valley Water District, will be implementing planning for the San Bernardino Basin Clean Water
Factory, a $200 million recycled water- for - groundwater recharge project. This project is necessitated
by the lack of both artificial and natural recharge and is consistent with the State's goal to maximize the
development of recycled water facilities, the Regional Water Quality Control Board's Santa Ana River
Basin Plan.
As preliminarily envisioned, the Basin Clean Water Factory
would be located at the SBMWD's secondary treatment facility
and employ advanced treatment technologies to produce
quality water that meets or exceeds reuse requirements.
Initially, as much as 18 mgd of recycled water that has typically
been discharged to the river can be made available for
groundwater recharge and non - potable use, off - setting a
portion of the demand on the local groundwater basin.
a
I
j'
32 MGD OF RECYCLED WATER DISCHARGED TO THE
SANTA ANA RIVER FROM THE RIX FACILITY
.., ! -frt.d _ __. _.. ___ I While this quantity of water is only a portion of the
' 2
j " �P >xxy'��!iarpei> @vet e�;cf:n, r�ete}rrp S)� '
w rGrmduiro pargeMb,aap
amount necessary to make up for the increased loss
of stored water within the groundwater basin over
the past decade, recycled water used in this fashion
would offset demands on the State Water Project,
would be considerably cheaper and would be
reliable.
V:IMy DocumentslClean Water FactoryISB Basin Clean Water Factory Briefing Paper.docx
According to the latest census data, the City of San Bernardino may be classified as a disadvantaged
community. Securing a steady, reliable, and economical supply of water is essential to the community's
growth and success. To ensure this reliable source of water is developed in a cost - effective,
environmentally safe manner protective of human health, the SBMWD is undertaking the development
of a Recycled Water Master Plan. The Master Plan will serve as an important tool for planning the
infrastructure needed in the region to achieve the greatest benefit from the use of recycled water.
The information obtained from the development
Water Master Plan will be utilized to acquire fund
design, and complete the construction of the Basi
Factory. While the preliminary budget estimate
is based on advanced treatment options that
are currently practiced (micro - filtration,
reverse osmosis, ultraviolet light with
hydrogen peroxide disinfection), emerging
treatment alternatives will be investigated and
analyzed to determine the best method to
achieve treatment requirements.
U., 1My DocumentslClean Water FactorylSB Basin Clean Water Factory Briefing Paper.docx
City of San Bernardino Municipal Water Department
San Bernardino Basin Clean Water Factory
Appropriations Bill: Energy and Water Appropriations for FY 2010
Agency /Account: Department of Interior/Bureau of Reclamation
Request Amount: $l million
The City of San Bernardino Municipal Water Department requests $1 million in FY 2010
funding from the Bureau of Reclamation in order to begin work on the San Bernardino
Basin Clean Water Factory. The Clean Water Factory will give the region a reliable and
u.nintetruptable water supply for generations to come.
Background: For many years, the State Water Project has provided Californians with a
reliable supply of water when local supplies were insufficient. However, extended
C:aliforma -wide drought conditions and legal decisions limiting the availability of State
Water Project water have prompted local leaders to reevaluate the need for an
independent source of groundwater basin recharge in the San Bernardino region.
Recycled water is the only truly reliable source of water for irrigation and groundwater
recharge. The City of San Bernardino Municipal Water Department ( SBMWD), in
partnership with East Valley Water District and other agencies, is planning the San
Bernardino Basin Clean Water Factory, a recycled water - for - groundwater recharge
project. This project will increase water supply reliability and serves the State's goal to
maximize recycled water facilities and its regional water quality plans.
Project Description: Currently, SBMWD uses no recycled water in its service area.
Around 32 million gallons per day (mgd) after initial treatments are discharged to the
Santa Ana River. As envisioned, the Clean Water Factory would be located at the
SBMWD's secondary treatment facility and employ advanced technologies to produce
quality water that meets or exceeds reuse requirements. Initially, 18,000 acre -feet per
year of recycled water can be used for groundwater recharge and non - potable use, off-
setting a portion of the demand on the local groundwater basin. Thus, recycled water
would offset demands on the State Water Project and would be reliable.
Authorization: Federal funding for this request is authorized under the Bureau of
Reclamation's ongoing Southern California Investigations Program (P.L. 102 -575 - Title
XVI Reclamation Wastewater and Groundwater Study and Facilities Act, October 30,
1992). The objective of the SCIP is to assist entities in Southern California with
identifying feasible and reliable local water supplies. The Clean Water Factory project
will benefit from the Bureau's close involvement in the Master Plan's development and
future phases.
Regional Significance: Availability of water supplies is among our region's highest
priorities, and this project will provide a reliable supply of water for generations to come.
At least six water agencies, representing populations in excess of a million, draw from the
aquifer that this project will replenish. Cities that would see a direct benefit include: San
Bernardino, Loma Linda, Highland, Rialto, and Riverside. The wholesale water agencies
that would benefit are San Bernardino Valley Municipal Water District and Western
Municipal Water District. Using recycled water to replace water delivered through the
state project would reduce environmental impacts to the Bay -Delta and provide a reliable
water supply for all of the listed agencies.
Purpose of Funding: FY 2010 federal funding will be used to develop the SBMWD
Recycled Water Master Plan, which will serve as an important too] for planning the
needed infrastructure. Once the Master Plan is in place, planning, design and
construction will be undertaken in a phased approach.
fISIZOLN
CALIFORNIA STATE UNIVERSITY
SANT PERNARDIISO
Water Resources Institute
February 26, 2009
Mr. Robert Martin
East Valley Water District
3654 E. Highland Ave., Suite 18
San Bernardino, CA 92346
Dear Bob,
RECE- iV EDD
MAR 2 2005
East Valley Water District
Susan Longville asked me to write to you about capturing the unique history of
the East Valley Water in the development of the Highland and San Bernardino
Valley. As you are well aware, the history of your District stretches all the way
back to 1850's and the creation of the North Fork Ditch and the early pioneers in
the Valley -names that resonate today including the Cram family, the Van
Leuven's.
Last quarter a student that received a Watershed Management Internship from
the Water Resources Institute worked on a project about the history of the North
Fork Ditch. I wanted first of all to thank the district for generously assisting him
with his research. It is a start towards a more complete history, and at least we
know where some of the documents about the history of your District are located,
so it was a good first step.
One of the important functions of the Water Resources Institute is capturing as
much of the history about the development of water resources as we possibly
can. Because decisions about how water will be used in the future are often set
on how it has been used in the past, keeping track of the history is very
important.
As an annually contributing Founding Member of the WRI, we are proposing that
an Oral History project about East Valley Water District to capture memories and
ensure that the history is recorded, kept and secured for generations in the
future. 'The Oral History would be held at the University and at your District. It
would be of enormous value to local historians, scholars and to the water
community at large as well as your District.
I propose accomplishing this in several different ways- beginning with an Oral
History with Bud and Margaret Wright. These long -time Cram family members
know the history of the North Fork better than almost anyone -and well, they are
909.537.7681 • fax: 909.537.7682 • http: / /wri.csusb.edu/
5500 UNIVERSITY PARKWAY, SAN BERNARDINO, CA 92407 -2393
1 h California State University • Bakersfield • Channel Islands - Chico • Dominguez Hills • East Bay • Fresno • Fullerton • Humboldt • Long Beach • Los Angeles
Maritime Academy • Monterey Bay • Northridge • Pomona • Sacramento • San Bernardino • San Diego • San Francisco • San Jose • San Luis Obispo • San Marcos • Sonoma • Stanislaus
getting older everyday. It would be a shame to miss their knowledgebase of all
things connected with the North Fork -both for your District, but also for the area
in general. Another suggestion would be to do a series of interviews with long
tirne board members of your own choosing to relate their own stories about
serving the District. And of course, an Oral History with you and other General
Managers if they are still alive would be very valuable.
For an additional cost of $3,000.00, the WRI would be able to produce a written
transcript of all the interviews that take place. Of course, I would work closely
with you and your Board every step along the way.
I do look forward to hearing from you and would be available to attend a Board
Meeting should you wish. My contact information is below. Once again, thanks
for your loyal support to the WRI.
Sincerely,
Suzie Garp
WRI Historian /Archivist
909- 537 -7683
earps cpcsusb.edu
CSUSB
5500 University Parkway, PL 401
San Bernardino, CA 92407
Board Memorandum Date: March 10, 2009
From: Brian Tompkins / CFO
Subject: GASB 45 and OPEB
Rec:omrnandation: Approve proposal from The
Nicolay Consulting Group to perform actuarial
valuation of EVWD OPEB obligation as of June 30,
2009
Background:
Governmental Accounting Standards Board (GASB) Statement No. 45 requires that governmental
agencies start to calculate and recognize their accruing obligations related to non - pension, Other Post
Employment Benefits (OPEB). Agencies are required to comply with GASB 45 over a three -year
phase -in period; EVWD must comply during this current fiscal year.
East Valley's OPEB consists of medical insurance reimbursements and on- behalf payments for
retirees. In accordance with the District's PERS contract, employees who retire from the District with
five or more years of service and continue their enrollment in a CalPERS medical plan receive the
CalPERS Minimum Employer Contribution (currently $101 per month). This benefit continues
throughout the life of the retiree. In accordance with the District's MOU, employees who retire from the
District with twenty or more years of service receive an additional benefit that ceases when the retiree
reaches age 65. The additional benefit is equal to the monthly amount described in the union MOU at
the time of retirement. The maximum benefit for retirees this fiscal year is $500 per month. The benefit
provided to current retirees varies based on the amount described in the MOU at the time they retired.
The benefit is frozen at retirement.
The OPEB calculation will estimate the present value of these payments for all retirees and current
employees of the District. An actuary must perform the calculation unless an agency has fewer than
100 i;)lan participants, which EVWD does, in which case agencies may purchase software and perform
the calculation in- house.
Attached are proposals from The Epler Company for $5,250 and The Nicolay Consulting Group for
$5,700 to provide an actuarial valuation of our OPEB Benefits. Also attached is a proposal from AFS
Associates to lease software for $1,500 to provide one GASB 45 report.
Staff recommends using The Epler Company. Both companies have prepared actuarial valuations for
other water agencies in Southern California and those companies have been happy with their services.
Budget Impact: The Board approved purchase of budget software for $10,000 as part of the mid -year
budget review. By reducing the number of users of the budget software, and applying the balance of
that line item towards the actuarial contract, the net budget impact will not exceed $1,200.
The compavy
BENEFITS AND COMPENSATION
CONSULTANTS AND ACTUARIES
February 25, 2009
TRANSMITTED VIA EMAIL
PRIVATE
Ms, Becky Kasten
East Valley Water District
3654 E. Highland Avenue, Suite 18
Highland, CA 92346 -2607
I>kastenCNeastvallev.org
Re: Proposal to Provide GASB Actuarial Valuation Services
Dear Ms. Kasten:
450 B alreef, >utte 71,
San Diego, CA 02107 8mP_
Pirplrone •v,9r 239,(M37
Farsimlir 6191 239 -080.
m:ow.rplrr,.nnpa nv., ,.m
The Epler Company is pleased to submit our proposal to provide actuarial valuation services for
Bast Valley Water District (the "District "). The District is seeking an actuarial valuation of the health
benefits provided to eligible retired employees of the District. This actuarial valuation will provide the
information necessary to comply with Government Accounting Standards Board Statement No. 45
regarding accounting for Other Post - Employment Benefits.
Our proposal addresses our firm's qualifications, our proposed staffing and our approach to
providing actuarial services including a sample schedule. We have also included our fee proposal. Our
fee proposal is a Finn irrevocable offer and remains valid for acceptance through September 30, 2009.
We look forward to the opportunity to work with the District. if you should have any questions
regarding our proposal or qualifications. please feel free to contact me at (619) 239 -0831.
Thank you for your consideration on this important engagement.
Sincerely, .
THE EPLER COMPANY
Mar K. Jones, EA, ASA, MAAA, FCCA
Vice President & Actuary
MKJ:rl
Enclosure
Proposal to Provide
Actuarial Valuation Services
for
East Valley Water District
Submitted by:
The Epler Company
450 B Street, Suite 750
San Diego, CA 92101 -8002
(619) 239 -0831 Phone
(619) 239 -0807 Fax
February 25, 2009
L wv�, a;,�a,,,�r,
Proposal to Provide
Actuarial Valuation Services
for
East Valley Water District
Table of Contents
Title
Page
Section
1.
The Epler Company's Qualifications ...................................
............................... 1
Section
2.
Proposed Staffing ..................................................................
............................... 4
Section
3.
Proposed Services & Our Approach .....................................
............................... 7
Section4.
Fee Proposal .........................................................................
............................... 10
Section5.
Appendices ...........................................................................
............................... 11
Appendix A Representative Public Clients
Appendix B Insurance Documentation
Appendix C Data Request for GASB Actuarial Valuation
... !nr EPL \._ CompyniY
Section 1. The Epler Company's Qualifications
The Epler Company is an independent, full - service actuarial and benefits consulting firm,
headquartered in San Diego at the following location:
The Epler Company
450 B Street, Suite 750
San Diego, CA 92101
Phone: (619) 239-0831
Fax: (619) 239-0807
Internet Address: www.eplercomnany.com
We have been in business for over 35 years as a privately held corporation, and are
licensed to conduct business by the State of California. We specialize in providing actuarial,
benefits and compensation consulting services for both private and public sector clients.
Our firm is a woman -owned business. The firm is owned by Jane Barry who has been
-with the firm for over 25 years and President and Director of the firm for more than 20 years.
We maintain a quality staff of approximately 16 actuaries and benefit specialists who have been
providing actuarial and benefit consulting services on average for over 15 years. All employees
have significant experience working with public entities as approximately 50% of our client
work is for government entities. Their expertise includes measuring retirement plan and retiree
health plan liabilities, providing required accounting information under FASB and GASB and
consulting on the design and funding options for these plans. In addition to participation in
related professional organizations, all professional staff are required to annually meet continuing
education requirements. The firm collectively maintains the following professional designations:
• Enrolled Actuary
• Member, Society of Actuaries
• Member, American Academy of Actuaries
• Member, Conference of Consulting Actuaries
• Member, Western Pension & Benefits Conference
• Group Insurance License
The Epler Company has worked with public sector clients in and outside of California for
over 35 years and understands the unique needs and requirements of the public sector. In many
instances, our firm interfaces either directly or indirectly with the elected governing board or a
subcommittee of the board.
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GTmp SA RetMed\GASa 45'Eaut Valtcy Water nrstncttEV Wn Prapml Final.doe
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In addition to consulting with clients in the retirement plan area since the firm's
inception. our firm has been consulting with clients in the area of assessing Other
Post - employment Benefit (OPEB) liabilities since the issuance of the Financial Accounting
Standard Board Statement (FASB) No. 106 Exposure Draft in 1986, which required accounting
for postretirement health benefits by the private sector. Since the issuance of FASB 106. many
public entities have periodically evaluated their comparable liabilities to either comply with state
l;md other requirements such as Assembly Bill 3141, to assess funding requirements or to
measure the impact of benefit and cost sharing changes to their retiree health plans. Since the
issuance of the proposed Government Accounting Standard Board (GASB) Statements No. 43 &
45 requirements in 2003, we have assisted public entities with determining and managing their
OPEB liabilities under GASB 43 & 45.
In 2005, The Epler Company was selected to be one of three preferred actuarial firms to
provide GASB 43 & 45 consulting services to members of the California Community College
I..eague. In 2006. The Epler Company was named the sole recommended actuary to provide
GASB 43 & 45 consulting services to all public schools within the San Diego County
Department of Education. In addition to assessing OPEB liabilities and GASB 43 & 45 impact,
we will often consult with our clients on the design, administration and financing of both their
active and retiree health plans. In 2007, The Epler Company began working with employers
seeking to comply with the California Employers' Retiree Benefits Trust (CERBT),
All client work is subject to an internal quality review process and our clients can attest to
the quality of our work. Appendix A of the proposal provides a representative list of public
sector clients that we have worked with in the recent years. This appendix indicates those clients
for whom we have recently performed GASB 43 & 45 actuarial valuations and related
consulting services. We have provided below three references for public entities for whom we
have recently performed GASB 43 & 45 actuarial valuations and related consulting services
similar to the services required by the District. If additional references are desired, we can
provide them at the District's request.
Lakeside Fire Protection
A¢ency
:Robert H. Sehiwitz
Administrative Services
Manager
12365 Parkside St.
I.akeside, CA 92040
(619) 390 - 2350010
Moulton Niguel Water
District
Ms. Rhonda McFarlane
Director of
Finance/Treasurer
27500 La Paz Road
Laguna Niguel, CA 92677
(949) 643 -2006
2
li.N7uposa1s,ReLMcdUASB 45Aeast Valley Water Dtsma EVWD Proposal pmal.doc
Rancho California Water
District
Ms. Kathleen Naylor. CPA
Finance Division
42135 Winchester Road
Temecula, CA 92590
(951) 296 -6918
Inr EPLER G,eryro,v
Our firm is independent of the District as defined by generally accepted auditing
standards. We typically work on a fee - for - service basis to avoid any conflict -of- interest that can
arise when a firm is paid by commissions from related healthcare plan vendors /providers. We
would have no conflict -of- interest providing actuarial valuation and other consulting services as
we would provide an independent review and valuation of existing or proposed plans and would
make no decisions regarding plan offerings or providers for the District. In addition, we do not
1-lave any relationship with the District's consultants, plan vendors /providers or auditors. if
engaged by the District. any conflict -of- interest that may arise will be brought to the attention of
the District. in writing, as soon as it is identified.
Our firm adheres to the highest professional standards when performing and delivering
work to our clients. Our dedicated group of experienced professionals have developed and
maintained quality processes that are followed in all aspects of their work. Our work is
supported by the necessary computer hardware and software. We maintain a back -up server to
ensure round- the -clock access and perform nightly backups of all our systems. Our firm carries
the appropriate business insurance coverages including a $1,000,000 professionalA i ability
coverage which is standard in the industry and legally required coverages such as workers
compensation, disability and unemployment insurance. Our insurance documentation is provided
in Appendix B.
s
t `lwposals ItetMed\GAS13 JSq!ast Valley Rater Distnct INWD Proposal Ihnal.doc
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Section 2. Proposed Staffing
We have assigned a team of full -time experienced professionals to work on this
assignment. We have the flexibility to shift resources among client assignmcnts as the need
arises. The assigned team for the District will be available to the extent necessary to complete
the assignment. Additional resources will be utilized, if necessary, for the completion of the
engagement. From the onset of the engagement, the District will have direct access to the most
>enior management of the firm to ensure that quality and timely services are delivered and to
address any issues that arise during the course of the engagement. Marilyn Jones, will be the
certified actuary and the primary consultant working with the District on the project. Her contact
information is as follows:
Contact: Marilyn K. Jones
Title: Vice President & Actuary, ASA, MAAA, EA
Address: 450 B Street, Suite 750, San Diego, CA 92101 - 8002
Phone: (619) 239 -0831
Fax: (619) 239-0807
Email: mjones @cplercompany.com
The qualifications for the individuals assigned to the team are listed in their biographies
on the following pages and their roles on the assignment are outlined in the table below.
Team Member _
Role & Res nsibilities
Jane Barry
Relationship Manager: Ms. Barry's primary responsibility will be to ensure
that the District is satisfied with the services delivered by The Epler
Company, In addition, Ms. Barry will be a resource to the team and to the
District in the public sector area.
Marilyn Jones
Certified Actuary & Project Manager: Ms. Jones will be the primary
consultant and actuary who will assist the District with design, financing
and funding issues. In addition, Ms. Jones will be the Chief Actuary
responsible for assisting the District in setting assumptions and will be
responsible for the final actuarial valuation results.
Maureen Ostrich
Actuarial Associate & Manager: Ms. Ostrich will oversee the actuarial'
valuation process including reconciliation of data issues.
Luis Murillo
Benefit Analyst: Mr. Murillo will provide analytical and data support as
needed to members of the team.
4
Gaftposals JWMC&CASa 45`hast Valley Water DrsmctTVWD Proposal Pmal.doc
_.nn rPLER Cunrp,my
,lane M. Barr- President, CEO
,jbaa , enlercompany.com
Ms. Barry has been associated with The Epler Company for over twenty -five years,
serving as President and Chief Executive Officer for more than twenty years. She began her
career in the employee benefit area with the group pension department of a large insurance
company in Boston, Massachusetts. and subsequently relocated to San Francisco where she
served as a pension consultant with a regional actuarial firm. As CEO, Ms. Barry is responsible
for establishing the firm's work ethic, mission, and quality assurance of all consulting projects.
In addition, she is considered a leading authority in the defined benefit and executive
compensation fields.
Ms. Barry is a graduate of St. Lawrence University with a degree in political science. She
is an active member of the Western Pension & Benefits Conference and was general chair for the
1992 and 1999 annual conferences and co -chair for the 2005 meeting. Ms. Barry has been on the
fiaculty of UCSD and a frequent guest lecturer at the graduate level at San Diego State University.
Mari] n K. Jones_Vice President & Actuary, ASA, MAAA EA, FCCA
rp'ones b�.eplercompany.com
Ms. Jones joined The Epler Company as Vice President & Chief Actuary of our actuarial
practice. She has over twenty years of actuarial experience in both the pension and healthcare
areas and brings with her tremendous expertise working with both the private and public sectors.
Ms. Jones' primary responsibility is to maintain the high professional standards that have
been the cornerstone of our long history and to continually monitor changes that may become
necessary as a result of legislative activity. In addition, she provides the management of pension
and healthcare actuarial services provided to all of her clients. All personnel in the pension and
healthcare areas of the practice will report, either directly or indirectly, to Ms. Jones.
Prior to joining The Epler Company, Ms. Jones managed the local actuarial practice of a
large international human resource consulting firm. She has also spent a significant portion of
h,er career working at two of the Big Four accounting firms. Ms. Jones is an active participant in
several actuarial and employee benefits organizations. She is an Associate of the Society of
Actuaries. a Member of the American Academy of Actuaries, a Fellow of the Conference of
Consulting Actuaries and an Enrolled Actuary under the Employee Retirement Income Security
Act (ER.ISA), Ms. Jones received a B.S. and M.S. in Mathematics & Statistics from the
University of Illinois.
5
O:Wropusala ReIMedK'iASn 45%Eaa Valley Water Dislncl P.V WD Proposal Nrtal doe
ELI I.F8
Maureen C. Ostrich - Manager, Actuarial Suoaort Services
most icw eplercomnany.com
Ms. Ostrich has over twenty -five years of experience in the actuarial field. Prior to joining
The Tpler Company, Ms. Ostrich was employed by a national employee benefits consulting firm
and by the group pension department of a major life insurance company, specializing in actuarial
valuations.
Ms. Ostrich is the supervisor in quality assurance for the actuarial department. She has
extensive experience in all phases of actuarial valuations. data preparation and benefit
calculations.
Ms. Ostrich is a graduate of UCLA with a B.A. in mathematics. She has successfully
completed several actuarial exams for the Society of Actuaries.
Luis Murillo — Actuarial Analyst
1 muri llo(a'�eplercompany.cont
Mr. Murillo recently joined the actuarial team at The Epler Company. He works as a
consultant for several clients, focusing on retiree medical and defined benefit plans. His
responsibilities include assisting in actuarial valuations, data preparations, annual IRS filings,
kind benefit calculations for the plan participants upon termination or retirement. Mr. Murillo
was graduated with a Bachelors of Arts degree in Joint Mathematics and Economics University
of California, San Diego. He is currently pursuing an associateship in the Society of Actuaries
and has successfully completed actuarial exams for the Society of Actuaries.
6
Q Tra isuls RctMcd\GASIl 45+2st Valley Water District FVWD Proposal !'mal doe
Inr sEP\ tbmpm {4
Section 3. Proposed Services & Our Approach
Background
East Valley Water District (the "District ") is seeking a consultant to provide an actuarial
valuation of its retiree health benefits in accordance with GASB 45. The District currently
provides eligible retirees with continuation of medical coverage through the CaIPERS Health
Plan and expenses for these benefits on a pay -as- you -go basis.
GASB 45 requires accrual accounting for the expensing of other post - employment
benefits (OPEB) including retiree health benefits and certain financial disclosures. Compliance
With GASB 45 requires the completion of an actuarial valuation of the District's retiree health
benefit,; to determine the liability and accrual expense for these benefits.
Proposed Services
The Epler Company will perform an actuarial valuation of the District's retiree health
benefits in compliance with GASB 45. We have outlined below our approach to providing
valuation services including the project deliverables and have provided a sample schedule which
can be adjusted to meet the District's required schedule.
Our Approach
Our approach for providing actuarial valuation services typically involves the steps listed
on the following page which are modified to meet the client objectives established at the onset of
any engagement. The entire process typically takes four (4) to six (6) weeks from receipt of
complete data.
• Submit data request to the District (included with our proposal in Appendix Q.
• Conference call with the District to discuss engagement objectives & deliverables,
confirm our understanding of plan design, set assumptions and methods for the
valuation process.
• Receive & review required data from the District.
• Reconcile participant data & confirm population to include for valuation.
• Submit for the District's approval, a summary of plan provisions, data statistics and
actuarial assumptions to be used in the valuation. We encourage the District to involve
their auditors prior to approval of actuarial assumptions and methods.
7
L, Vrraposals RetMaNIASn 45knast Valley Wales DlslncO NWI) Proposal Pmal.doe
.fur EPLER i:aapanv
• Discuss and receive approval of final actuarial assumptions and method.
• Program, test & perform actuarial valuation using the District's specific plan design
and actuarial assumptions and methods.
• Draft actuarial valuation report.
• Send via email draft actuarial valuation report to the District for review.
• Conference call or meeting to discuss report with the District & other interested
parties as determined by the District.
Issue bound copy of final actuarial valuation report.
The actuarial valuation will be performed using generally accepted actuarial procedures
and our experience with similar assignments, current census data. and a measurement date and
actuarial assumptions and methods as determined through discussions with the District and
compliant with the CaIPERS OPEB Assumptions Model. The results will be determined based
on a closed.-group valuation method. meaning that only current active (but not future hires) and
retired employees will be included. After completion of the actuarial valuation, we will provide
the District with a report setting forth all liabilities and expense estimates for its retiree health
benefits program required under GASB 45. Our actuarial valuation report will contain the
following information:
• Executive, summary;
• The terminal liability (actuarial present value) of the retiree health benefits;
• Disclosure of the actuarial accrued liability and the unfunded actuarial accrued
liability determined in accordance with GASB 45;
• The components the annual required contribution determined in accordance GASB 45;
• Projected annual pay -as- you -go expenditures for all future years;
• Discount rate and health care trend sensitivity analysis;
• Funding analysis including recommended level annual and level percentage of pay
funding amounts to pre -fund the obligations;
• A summary of retiree health benefit plan provisions;
• A summary of actuarial assumptions and methods;
• An age and service distribution of employee population included in the valuation; and
• An actuarial certification.
s
G:VProposals RetAledv0AJn45t1=1 Valiry Water Disinct-INWD Proposal rmal.doc
L 7;u EPLER\ Comp-my
!)ample Schedule
We will work with the District to ensure that the project is completed within your
required time constraints. A sample timeline is provided in the table below. The timing is
contingent on when the District makes a decision on the consultant to provide the actuarial
valuation services as well as the District's ability to provide the required data and give its
approval of assumptions and methods to be used in the valuation within a set timeframe. Your
actual schedule can be adapted to meet the actual time needed by the District to gather its data
and to facilitate the required approvals.
Date/Timing
Key Milestone
Responsibility
March, 2009
Decision on Consultant
The District
_
, larch, 2009
Contract Awarded
The District
—
Kick -off Conference Call
• Discuss Objectives
Week One
• Confirm Current Design & Cost Sharing
The District!
• Discuss Valuation Assumptions & Methods
Epler
• Review Data Requirements
_
End of Week Two
Submit Required Plan Design, Rate & Census Information
(See Appendix C for Data Requirements)
The District
Weeks Three &Four
Data Reconciliation & Confirmation of Population to be
Epler
Included in Actuarial Valuation
Send Plan Provisions. Valuation Data Tables & Proposed
Week Four
Actuarial Assumptions & Methods Summary to the District
Epler
for Approval
End of Week Four
Approve Actuarial Assumptions & Methods for Valuation
The District
Week Five
Perform Actuarial Valuation & Draft Valuation Report
Epler
End of Week Five
Email Drafl Valuation Report to the District
Epley
Week Six
OPEB Valuation Consulting Conference Call or Meeting:
The District/
Review Actuarial Valuation Results and General Funding
_
Strategies
Epler
___
End of Week Six
Deliver Bound Valuation Report
Epler
M
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II Section 4. Fee Proposal II
The estimated not -to- exceed fee, including expenses, for the actuarial valuation services
outlined in Section 3 and based on the assumptions below is $5,250. Our fees are based on the
projected number of hours spent by each consultant on the project, multiplied by a billable rate
that varies according to the experience and credentials of the consultant. We make every effort to
hold down the costs incurred for the actuarial valuation, but not to the point of jeopardizing the
>uccessful conclusion of the assignment.
The fee quote assumes the District is able to provide us complete and accurate census
data in electronic format on a single file and includes the following:
Kick -off conference call: To include planning, objective and assumptions & methods
discussion, and review of data requirements.
Measurement using one set of assumptions and one cost method approved by the
District.
Analysis of discount and trend rate sensitivity on results.
• Funding analysis with level dollar and level percentage of pay funding alternatives.
• Results shown separately for retired and active employees, for up to 3 bargaining
units /employee groups.
Conference call to review valuation results and report.
We have not assumed an on -site meeting with the District. The additional fee for an
onsite meeting are $550 per meeting.
10
U:'tPiopnsals RelAMIUASa 45+ast Valley Wafer n,SMCI EV WU Proposal Final.doc
_Ihr L COMM"v ,
The following appendices to the proposal can be found in this section:
Appendix A -- Representative Public Clients
o Appendix B — Insurance Documentation
4 Appendix C — Data Request for GASB Actuarial Valuation
I1
G:Nmpnsa6 RelMeR AS13 45% ast Valley Water Dislnct FV WD Proposal Final dnc
I Appendix A. Representative Public Clients
Below is a list of public agencies, cities, counties. colleges, community colleges and schools for
whom we have completed actuarial work. We have noted with one asterisk ( *), those entities for whom
we have performed at least one retiree health actuarial valuation. These valuations have typically
included GASB -like estimates. We have noted with two asterisks ( * *) those entities for whom the
proposed personnel for the District have performed recent work for compliance with GASB 43 & 45.
Alpine Union School District **
Alvord Unified School District **
Antelope Valley Unified School District*
Arvin Unified School District*
Atascadero Unified School District#*
Bell:ilower Unified School District
Beaumont Unified School District **
Belridge Elementary School District **
Bonsall Union School District **
Cajon Valley Unified School District **
Campbell Unified School District
Carlsbad Unified School District **
Centinela. Valley High School District
Chaffey School District*
Chula Vista School District
Chula Vista Elementary School District **
City of Calexico **
City of Carson*
City of Coronado **
City of Elko
City of Fillmore **
City of Henderson*
City of Norwolk*
City of La Mesa **
City of Palm Desert **
City of Ridgecrest **
City of Santee **
Clovis Unified School District*
Coachella Valley Mosquito and Vector Control District **
Community Development of Los Angeles*
Colton Unified School District **
Coronado United School District **
County of Mono*
County of Plumas **
County of Stanislaus
County of Yolo
Del Mar Union School District **
Downey Unified School District
Escondido Union School District **
Fallbrook Unified Elementary School District*
Fresno Housing Authority*
Gavilan Community College District **
Grossmont- Cuyamaca Community College District*
Grossmont Healthcare District **
Grossmont Union High School District **
Hemet Unified School District*
Housing Authority of San Bernardino*
Huntington Beach
Housing Authority of the County of San Bernardino **
Inyo County Department of Education*
Indian Wells Valley Water Distric**
lurupa Unified School District **
Julian Union School District **
Kern County Office of Education*
Lake Elsinore Unified School District **
Lakeside Fire Protection District **
Lakeside Union School District **
La Mesa- Spring Valley Unified School District **
Lamont School District*
I.awndale School*
Leucadia Wastewater District **
Los Angeles Unified School District **
Lost Hills Unified School District*
D IiraCosta Community College District **
Mojave Water Agency**
Montebello Unified School District **
Monterey Peninsula College*
Moulton Niguel Water District **
Mountain Empire Unified School District **
Napa. Valley Community College District **
National School District **
Nipomo Community Services District **
North County Transit District **
Ohlone College*
Orange Unified School District **
Owens Valley Unified School District*
Palisades Charter Schools **
Parlier Unified School District **
Pauma - Valley Center Unified School District **
Peralta Community College District **
Paramount Unified School District
Placentia Yorba Linda Unified School District
Poway Unified School District **
Ramona Municipal Water District **
Rancho California Water District **
Rancho Santiago Community College District*
Riverside County Office of Education **
;Riverside Unified School District
SANDAG **
San Diego County JPA **
San Diego County Office of Education **
San Diego Housing Commission
San Dieguito Union School District **
San Jose Evergreen Community College District*
San Luis Obispo County Office of Education **
;ian Marcos Unified School District **
San Ramon Valley Unified School District **
Santa. Clara County Office of Education
Sante Fe Irrigation District **
Santa Maria Joint Unified School District
San Ysidro Unified School District **
Self - Insured Schools of California*
Sequoia Unified High School District*
Solana Beach Unified School District **
South Orange County Wastewater Authority **
Southwestern Community College*
Standard School District*
SunLine Transit Agency
Taft City Schools **
Three Valley Municipal Water District **
Turlock Irrigation District **
University of San Diego*
'Vista Irrigation District **
Walnut Valley Water District **
William S. Hart Union High School District **
Yucaipa /Calimesa School District
Valley Center -Pauma Unified School District **
West Valley •. Mission Community College District*
Appendix B. Insurance Documentation
Attached are copies of The Bpler Company's Workers' Compensation. Automobile Liability and
:Professional Liability Coverages. The District can be added as an additional insured under this policy.
A(Ma. CERTIFICATE OF LIABILITY INSURANCE Fijisi2013 '
PROD�lm (619) 683 -9990 FAX: (619) 683 -9990
Mi.chawl Ehsanfalci Company
THIS CERTIFICATE 13 ISSUED AS A MATTER OF INFORMATION
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Appendix C. Data Request for GASB Actuarial Valuation
The: following lists the information necessary to perform an actuarial valuation of the District's
retiree health benefits. Our fees assume that the census information will be provided electronically.
General Information
Description of current active & retiree health coverages, including any applicable plan documents,
employee booklet, union agreements. Board memo, and/or Memorandum of Understanding
Description of cost sharing arrangements for retiree health coverage
Summary of material changes in retiree health benefits over last 2 -3 years
Description of current funding policy and any proposed changes
Market value of any assets earmarked or in trust to pay retiree health benefits (as of beginning of
fiscal year)
Copy of prior actuarial study of retiree health benefits, if applicable
Other pension plan retirement provisions and actuarial assumptions. if applicable. If using CaIPERS
OPEB Assumptions and Method Model, please provide retirement benefit formula applicable to each
employee group.
Healthcare Providers /Claim Costs for Retiree Health Benefits
• List of health providers. both funded and self - funded plans; for each plan indicate if it is experience
rated, partially experience rated or community rated
• Number of employees electing coverage under each health plan for the last three years
• Last three years of rates (COBRA and funding rates if self insured, premium rates if fully insured) by
plan and family coverage category
• For self - insured plans only (not applicable if all plans provided through CaIPERS Health Program):
Monthly claims, administrative expenses and enrollment experience for the last 36 months
v Large claims report and stop loss reimbursements and premiums, if any, for the last 36 months
v P, claim lag report. if this information is not available. industry standard claim lags will be used
r T'he amount, if any, set aside for purpose of paying incurred but not reported (IBNR) claims
Appendix C. Data Request for GASB Actuarial Valuation
Census information (transmitted electronically)
Census data needed for each benefit eligible employee:
ID Number
Regular Earnings (period of earnings will also be needed if employees are on different payrolls)
Date of Birth
Employee Sex
Spouse's Date of Birth, if applicable and available
Date of Hire (Both District DOH and CalPERS DOH, if applicable)
Applicable Employment Status Code (Full- time/Part -time employee, Union or Other Applicable
Employee Groupings)
CalPERS Employee Group (e.g. Miscellaneous, Safety, Fire, etc), if applicable
Medical Plan Election
Family Coverage Category - Medical (single, two party, family, etc.)
Dental Plan Election, if applicable
• Family Coverage Category - Dental (single, two party, family, etc. i
• Vision Plan Election, if applicable
• Family Coverage Category - Vision (single, two party, family, etc.)
• Employer Contribution (split by medical /Rx, dental & vision, if applicable)
• Employee Contribution (split by medical/Rx, dental & vision, if applicable)
Census data needed for each retiree:
• ID Number
• Date of Birth
• Employee Sex
• Spouse's Date of Birth, if applicable
• Date of Hire (Both District DOH and CalPERS DOH, if applicable)
Date of Retirement
• Applicable Employment Status Code (Full- time/Part-time employee, Union or Other Applicable
Employee Groupings)
CalPERS Employee Group (e.g. Miscellaneous, Safety, Fire, etc), if applicable
• Medical Plan Election
Family Coverage Category - Medical/Rx (single, two party, family, etc.)
• Dental Plan Election, if applicable
Fancily Coverage Category — Dental (single, two party, family, etc.)
• Vision Plan Election, if applicable
• Family Coverage Category — Vision (single, two party, family, etc.)
• Employer Contribution (split by medical /Rx, dental & vision, if applicable)
• Employee Contribution (split by medicaURx, dental & vision, if applicable)
February 27, 2009
Ms. Becky Kasten
Accounting Supervisor
East Valley Water District
P.O. Box 3427
San Bernardino, CA 92413
Dear Ms. Kasten:
Re: Actuarial Valuation of Postemployment Healthcare Program
The Nicolay Consulting Group appreciates the opportunity to present our proposal to
complete a July 1, 2008 actuarial valuation of the postemployment healthcare program
provided by the East Valley Water District. We understand this will be the District's first
,:actuarial valuation.
We are a relatively small, low overhead firm consisting of five actuaries and nine other
professionals and support staff. Yet we are a major force in the California GASB 45
arena, having performed more than one hundred GASB 45 valuations for a wide
assortment of public agencies including water districts, school districts, community
services districts, community colleges, cities and other public agencies. Our actuaries
have a combined total of more than 120 years of experience. The two senior actuaries
assigned to this engagement each have extensive experience speaking in public
meetings and other board of directors and management settings.
This letter describes our approach to completing the valuation, our fee requirement and
a list of the data required to commence the valuation.
Backgiround
We understand that the District employs approximately 70 employees. 10 retirees are
receiving postemployment healthcare benefits. The District provides medical benefits
to eligible retirees.
The District will adopt Governmental Accounting Standards Board Statement No. 45,
Accounting and Financial Reporting by Employers for Postemployment Benefits Other
Than Pensions in the 2008 /09 fiscal year. GASB No. 45 requires governmental entities
to begin accounting for postemployment benefits on an accrual basis. Under the new
accounting rules public entities that sponsor postemployment benefits will be required
Ms. Becky Kasten
February 27, 2009
Page 2
to account: for the cost of those benefits using accrual accounting rather than pay -as-
you-go accounting. This means that each employee's benefit will "accrue" throughout
their, working lifetime and that employers will be required to show the annual accruals
as a current year expense. The change from pay -as- you -go accounting to accrual
accounting will have a significant effect on the financial statements and balance sheets
of many public sector employers.
The District participates in the CaIPERS medical program. Employees who retire from
the District with five or more years of service and continue their enrollment in a
CalPE.RS medical plan receive the CalPERS Minimum Employer Contribution (currently
$101 per month). This benefit continues throughout the life of the retiree and surviving
spouse. Employees who retire from the District with twenty or more years of service
receive an additional benefit that ceases when the retiree reaches age 65. The
,additional benefit is equal to the monthly amount described in the union MOU at the
time of retirement. The maximum benefit for new retirees is currently $550 per month.
'The benefit provided to current retirees varies based on the year in which each
employee retired. The benefit is frozen at retirement.
Our Approach
'The key steps of the engagement will be:
1. Request and receive the plan design, eligibility rules and census
information necessary to commence the project (a data request Exhibit
accompanies this proposal).
2. A detailed analysis of the demographic data.
3. The selection of assumptions to be used in the valuation, (e.g.,
retirement rates, turnover rates, discount rate, and the expected rate of
increase in healthcare costs).
4. Discussion of the proposed assumptions with District representatives
and final selection of the valuation assumptions.
5. The preparation of computer files required to complete the valuations.
6. Completion of the actuarial valuation and internal review of the results.
7. The preparation of an actuarial report including:
• a summary of the postemployment benefits provided by the District;
• the estimated present value of the benefits attributable to past service
rendered by current and future retirees as of July 1, 2008;
Ms. Becky Kasten
February 27, 2009
Page 3
• illustrations of the impact of GASB 45 accounting rules on the District's
financial statement. The report will include 5 -year projections of the
GASB 45 annual expense (i.e., Annual Required Contribution and Annual
Other Postemployment Benefit Cost) compared to the pay -as- you -go cost;
• an exhibit that contains the estimated postemployment pay -as- you -go
costs for the next ten years for current and future retirees; and
• a description of all assumptions used to complete the valuation.
8. Discussion of the report with the District.
If requested, we will be available to present the valuation at a meeting with District
representatives and /or to assist with the preparation of year -end financial statement
and financial statement disclosure information. We will bill separately for time and
Expenses associated with attendance at meetings and for assisting with the District
year -end financial statement.
li:ngagement Team
Nicolay Consulting Group will perform the work. Nicolay has provided actuarial and
consulting services to a wide variety of public and private sector clients for more than
;20 years. The firm employs four Fellows of the Society of Actuaries, one Associate of
the Society of Actuaries and several benefit specialists. The team assigned to this
engagement has extensive experience in completing postemployment health care
actuarial valuations.
Dennis Daugherty, a Senior Actuary, a member of the American Academy of Actuaries
sand a Fellow of the Society of Actuaries, will be one of two project managers on this
engagement. He has more than thirty years of experience with insurance companies,
HMOs, private industry and the public sector. In 2002 he joined Nicolay Consulting
after more than fourteen years as a consulting actuary with PricewaterhouseCoopers.
His projects have included numerous actuarial valuations of the postemployment
healthcare plans provided by California cities, school districts, community colleges,
cities, water districts and other public agencies.
Doug Tokerud, a Senior Actuary, a member of the American Academy of Actuaries
and a Fellow of the Society of Actuaries joined Nicolay Consulting in 2006 and will co-
manage this engagement. Doug also has more than thirty years of actuarial
experience. Prior to joining Nicolay Consulting, Doug was a senior consultant with
Watson Wyatt for 18 years. Doug graduated with a BS in mathematics from Oregon
State University.
Ms. Becky Kasten
February 27, 2009
Page 4
Dennis and Doug will be assisted by other members of the Nicolay team.
Actuaries at Nicolay Consulting have completed postemployment healthcare valuations
for many public sector employers, including valuation of the benefits provided by
several Water Districts, Recreation and Park Districts and similar agencies. We have
recently completed valuations for:
• ACWA Joint Powers Insurance Authority
• Conejo Recreation and Park District
• Cosumnes Community Services District
• Crescenta Valley Water District
• Crestline - Lake Arrowhead Water Agency
•
El Dorado Hills Community Services District
• Elk Grove Water Service
• Goleta Sanitary District
• Hayward Area Recreation and Park District
• Inland Empire Utilities Agency
• Las Gallinas Valley Sanitary District
• Mesa Consolidated Water District
• Olivenhain Municipal Water District
• Rancho Muriete Community Services District
• Santa Ana Watershed Project Authority
• Vallecitos Water District
• Victor Valley Water District
• Water Replenishment District of Southern California
• West Valley Water District
• Westlands Water District
Additional client information will be provided upon request
'timing and Fees
We anticipate completion of a report within approximately six weeks after we receive all
required data. Exhibit 1 lists the data that will be required to commence the valuation.
Our fees for an engagement are determined by the level of staff assigned and the time
required to complete the engagement. We have based our fee estimate on the time
and staffing requirements of recent, similar projects. If the requirements of the
engagement do not deviate significantly from the approach outlined above, we agree
that our all- inclusive fee for completing the engagement will not exceed $5,700. Our
Ms. Becky Kasten
February 27, 2009
Page 5
fee requirement does not include a provision for a meeting. If a meeting is requested
we will bill separately for travel expenses and professional time associated with the
meeting. If additional work is requested we will obtain authorization from the District
before: beginning the work.
The fee estimate is based on the assumption that the District provides clean
demographic data on a diskette or via e-mail, and that our data analysts will only be
required to spend a minimal amount of time verifying that the data is complete and
accurate.
I am looking forward to working with you. Please call me at (800) 998 -7675 if you need
additional information or have questions about our proposal.
Sincerely,
Dennis Daugherty, F.S.A., M.A.A.A.
Senior Actuary
Enclosure
Exhibit 1
East Valley Water District
Data Request for Postemployment Healthcare Valuation
Plan Design and Eligibility
Please provide the following information:
a. a description of the District's postemployment plan design and eligibility
requirements;
b. a description and the effective date of any recent changes in plan design
or eligibility requirements and any changes anticipated in the near future;
and
c. a description of required contributions for retirees and dependents.
Premium Information
Please: provide 2008 and 2009 active employee and retiree medical premium rates.
Exhibit 1 (Continued)
East Valley Water District
Data Request for Postemployment Healthcare Valuation
Demographic Data
Please provide a detailed current listing for each employee, retiree, and dependent of a
retiree: as follows:
For each current active employee, provide the following:
• Name or other identifier
• Date of birth
• Sex
• Date of hire
• Medical plan (e.g., PERS Choice, PERS Select, Kaiser)
• Medical plan enrollment (i.e., single two- party, family)
• Status (part-time, full -time, or leave of absence)
For each refired employee, spouse and each surviving spouse currently receiving
benefits from the retiree health plan, provide the following:
• Name or other identifier
• Status (e.g., retiree, spouse, surviving spouse).
• Date of birth
• Sex
• Date of hire or years of service at time of retirement
• Date of retirement
• Medical plan (e.g., PERS Choice, PERS Select, Kaiser)
• Medical plan enrollment (i.e., single two -party, family)
• Maximum monthly benefit in place at the time of retirement
AFS Associates, Inc.
52 Flanagan Drive
Framingham, MA 01701 -3745
December 11, 2008
Ms. Kathleen Burke
East Valley Water District
3654 East Highland Avenue
Suite 18
Highland, CA 92346
Dear Ms. Burke:
I am pleased to submit this agreement to provide ACOPEB software to the East Valley
Water District. This letter describes our scope of services and terms for the lease of our
software.
The East Valley Water District (District) desires assistance in calculating the required
post employment benefit information consistent with the Governmental Accounting
Standards Board Statement No. 45, Alternate Measurement Method. AFS Associates,
Inc. will provide software for the Town to lease in order to meet this requirement. This
lease is for the use of the software to provide one GASB 45 report.
The District agrees to pay a fixed fee of One Thousand Five Hundred Dollars ($1,500.00)
for the lease of the software. The software will be enabled upon receipt of payment.
We are pleased to lease the ACOPEB software to the East Valley Water District. I will be
pleased to discuss this letter with you at your earliest convenience. Please sign and date
acceptance of this letter below, and return to me by mail or fax.
Sincerely yours, Acceptance
Mark D. Abrahams, CPA By
AFS Associates, Inc.
Fax 508788-6217 Date
(- CapitalSoft.net, LLC
1880 82nd Ave., Suite 206
% Vero Beach, FL 32966
(772) 564 -0956 fax (309) 406 -1847
— QUOTATION —s
Name Mr. Brian Tompkins, CFO
Company
East Valley Water District
Address
3654 E. Highland Ave., Suite 18
City
_
_Highland _ State CA ZIP 92346_
Phone
909- 381 -6463
January 16, 2009
Qt1r
Description
Unit Price
TOTAL
1
Utility Rate & Financial Planner - Muil6- User Version
$4,500.00
$4,500.00
(Includes 4 hours of Training, import of budget data
from Excel spreadsheets and configuration of Rate
Structure) (Normal pricing of $4,995. less 10 %)
2
Additional Users (1 User included in Multi -User above)
$995.00
$1,990.00
for a total of 3 users.
1
Annual Maintenance (Includes telephone and
$1,500.00
$1,500.00
Internet support and any annual upgrades of reports.)
Please sign and return one copy with purchase order or payment. TOTAL
$7,990.00
Approved by:
All Taxes shall be the responsibility of the purchaser.
EIN 56- 2329061
www.capitalsoft.net .net
East Valley Water District
Balance Sheet - Unaudited
January 31, 2009
ASSETS
UTILITY PLANT - at cost:
Utility Plant in Service - water department $108,352,058
Utility Plant in Service - sewer department 26,136,952
134,489,010
Less: Accumulated Depreciation (42,620,787)
91,868,223
Construction in Progress 22,585,131
114,453,354
REISTRICTED ASSETS:
1 : :merge:ncy Reserve 2,192,925
(::OP Debt Service Funds - Trust Accts 295,960
Construction Funds 1,966,290
4,455,175
CURRENT ASSETS:
Crash and Investments 9,679,696
Less: Restricted Cash and Investments 4,455,175
5,224,521
Accounts Receivable (net of allowance) 1,299,389
Other Receivables (net of allowance) 616,777
Inventory 1,134,412
Prepaid Expenses 266,954
8,542,053
OTFIER ASSETS AND DEFERRED COSTS (Net of Amortization):
Elond discount and incidental bond expenses 4,575
Deferred financing charges 192,433
197,008
TOTAL ASSE :'rS 127,647,590
East Valley Water District
Balance Sheet - Unaudited
January 31, 2009
LIABILITIES AND EQUITY
LONG -TERM DEBT:
Certificates of Participation due after one year
$5,713,495
Installment Payment Obligations
14,172,200
DWR Loan
152,147
Lens: Deferred amount on refunding of COPS
(287,543)
Deposits - refundable
19,750,299
CURRENT LIABILmES:
Accounts Payable
2,689,458
Accrued payroll and benefits
717,133
Customer service deposits
1,626,292
Accrued interest payable
6,475
Deposits - refundable
124,850
Certificates of Participation due within one year
1,709,676
6,873,884
TOTAL LIABILITIES 26,624,183
EQUITY:
Contributed Capital:
Invested in Utility Plant 37,751,146
Other Contributed Capital 3,695,064
Retained Earnings:
Reserved for water bond funds 6,475
Reserved for emergencies 2,170,000
Reserved for Unemployment Insurance 16,450
Unreserved 53,268,033
Plet Income for current year 4,116,239
TOTAL EQUITY 101,023,407
TOTAL LIABILITIES AND EQUITY 127,647,590
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EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: Don Goodin MONTH February 2009
Board Meetings: 10
Conferences and Other Meetings
DATE ._ ORGANIZATION PURPOSE
4 __. MUM Regular Meeting
9 __. Special Districts Monthly Meeting
11 12 __ Youth in Government Sacramento Meeting
18 MUNI Regular Meeting
24,26 _,ACVVA _ DC Convention
TOTAL # OF MEETINGS 9 @ $175.00 each $ 1575.00
Travel Expenses: (Details on Back) $ 1772.87
Director's Signature,l�'
Date of Board Approval March 10, 2009
Expense Report 02 -03
Total Director's Expenses $ 1772
Total Director's Meetings & Expenses $_____134-
.87
Less any Advance Payments
TOTAL DUE DIRECTOR $ 33477
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached *)
DATE FUNCTION ATTENDED AMOUNT
24.25 2E ACWA $ 945.72
TOTAL LODGING $ 945.72
Personal Auto_ (Detailed receipts attached *)
DATE FUNCTION ATTENDED MILES PARKING FEES
26 ACWA (Parking Fee) $ 30.00
TOTAL FEES $
30.00
TOTAL MILES
x $.55 per mile $
—
Meals: (Detailed receipts attached *)
DATE __— FUNCTION ATTENDED
AMOUNT
9 Special Districts
$
35.00
24 ACWA
$
22.05
TOTAL MEALS $
57.05
Other: (Detailed receipts attached *)
DATE FUNCTION ATTENDED
AMOUNT
11 Southwest Airline Fare
$
21!5.20
2 Southwest Airline Fare
$_
364.90
24 J. 26 ACWA Taxi Fares
$
160.00
TOTAL OTHER $
740.10
* ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES $
1772.87
(Enter this total on the front of form)
Expense Report 0208
-11V� •• \Lill •1 / \I LI\ I.\ II \IVI
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: __— .;Xce., MONTH f, -B 2009
Board Meetings: z//o 2'1/7
Conferences and Other Meetings
DATE p_ ORGANIZATION PURPOSE
. _
!4 , 5 Ety-B W—D -
2iv1 y5lF�oRA f'loe�b /Rig —
2 ?-•1 . __ AW,4 AIWA Washtng4K
Travel Expenses: (Details on
y
TOTAL # OF MEETINGS—,�P_ @ $175.00 each $ / 7So. o0
Director's Signature
_�� --
Date of Board Approval
Directors Fees and Expanse RepAdw
$ 1952.00
Total Director's Expenses $ 195:W-50
Total Director's Meetings & Expenses $ all
Less any Advance Payments $ -� —
TOTAL DUE DIRECTOR $ 34&g: o''
TRAVEL EXPENSES
Lodgings; (Detailed receipts attached *)
DATE ATTENDED AMOUNT_
-2.12 ag ACuJA G��aSG,ine %n <�n�rv�nce $ /GS ?.?a
TOTAL LODGING $ / 637• co
Personal Auto_ (Detailed receipts attached *)
DATE FUNCTION ATTENDED MILES PARKING FEES
Meals: (Detailed receipts attached *)
Other:
TOTALFEES
TOTAL MILES x $.55 per mile $ -L,91- —
DATE FUNCTION ATTENDED AMOUNT
(Detailed receipts attached *)
DATE FUNCTION ATTENDED
CAF /FARZ% 0.G. Z&41 6 AdI
* ORIGINAL RECEIPTS REQUIRED
Directors Fees and E? nse Reood.doc
TOTAL MEALS $ -6A-
AMA
$ : =59.9
TOTAL OTHER $
TRAVEL EXPENSES $
(Enter this total on the front of form)0 r�,)
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR_ Le Vesque
Board Meetings:
Conferences and Other Meetings
MONTH: February 2009
DATE:
ORGANIZATION
PURPOSE
2/9
ASBCSD
Special Districts meeting
2/10
EVWD
Board Meetina
2/17
EVWD
Board meeting with Congressman Lewis — Seven Oaks
2/18
EVWD
Mta. with Mike Burrows, Alex Estrada — access, use issues
2/20
EVWD
Desmond- Mc. Leash —outreach research
2/24 ._
_EVWD _
Board Meeting
_
2/25
RCAC
Webinar- Pumps & Motors
2/26
SB Chamber
Business After Hours
2/27 _._
SB Chamber
Meetina regarding transportation construction
2/28 _._
RCAC
Webinar (review 2/24) — Asset Manaciement & Capital improvements
TOTAL # OF MEETINGS 10 @ $175.00 each
Travel Expenses: (Details on Back)
Director's Signature
Date of Board Approval
Feb 2009 Directors Fees and Expense Report
$ 1750.00
Total Director's Expenses $ 1750.00
Total Director's Meetings & Expenses $ 5.00 _
Less any Advance Payments $ _
TOTAL DUE DIRECTOR $ 1755.00 _
'TRAVEL EXPENSES
Lodgings: (Detailed receipts attached')
DATE FUNCTION ATTENDED AMOUNT
Personal Auto: (Detailed receipts attached ")
DATE_ FUNCTION ATTENDED MILES
TOTAL LODGING
PARKING FEES
TOTAL FEES $
TOTAL MILES x $.55 per mile
Meals: (Detailed receipts attached`)
DATE_ FUNCTION ATTENDED AMOUNT_
TOTAL MEALS $
Other: (Detailed receipts attached')
DATE_ FUNCTION ATTENDED AMOUNT_
2/27 Chamber $ 5.00 _
TOTAL OTHER $-5.00
ORIGINAL RECEIPTS REQUIRED
TRAVEL EXPENSES
(Enter this total on the front of form)
Feb 2009 N ectms Fees and Expense Report
EAST VALLEY WATER DISTRICT
DIRECTOR'S FEES AND EXPENSE REPORT
DIRECTOR: _Morales MONTH February_ 2009
Board Meetings: __10, 17, 24
Conferences and Other Meetings
DATE: ORGANIZATION PURPOSE
9 ._ __REMI _The Economic Stimulus Package
12 - __EOC,_ _Golden Guardian Participant Debriefing _
_
24 - __RCAC_ _No Charge / Capital Improvement Plans
—
25 _No Charge / Federal Stimulus Package for States and Locals__
_
25 Senate _Federal'.Gr6ht Workshop
26 Valley Water _Regional Coordination Conference / Inland Empire Water Act
TOTAL # OF MEETINGS-7_ @ $175.00 each $_1,225.00__
Travel Expenses: (Details on Back) $
Director's Signature_
Date of Board Approval
EN DEm Feb 2009
Total Director's Expenses $ 13.31__
Total Director's Meetings & Expenses $_1,238.31_
Less any Advance Payments $ _
TOTAL DUE DIRECTOR $ 1.238 31
TRAVEL EXPENSES
Lodgings: (Detailed receipts attached *)
DATE FUNCTION ATTENDED AMOUNT
TOTAL LODGING
Personal Auto: (Detailed receipts attached *)
DATE _ FUNCTION ATTENDED MILES PARKING FEES
$
TOTALFEES $
TOTAL MILES x $.55 per mile $ —
Meals: (Detailed receipts attached *)
DATE FUNCTION ATTENDED AMOUNT
02/17 _ Congressman Lewis lunch w /director Le Vesque $_13.31,_
$
Other: (Detailed receipts attached *)
DAl'E FUNCTION ATTENDED
ORIGINAL RECEIPTS REQUIRED
&Y D En Feb 2009
TOTAL MEALS $
AMOUNT
TOTAL OTHER $
TRAVEL EXPENSES $ _
(Enter this total on the front of form)
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Address
City
Phone
Driver's Licensell.D. Card
Date of
The Central Valley Project Improvement Act
Growth, farmland preservation and water supply issues
Agricultural drainage and soil salinity problems
How Bay -Delta decisions affect the valley
Groundwater use, management, recharge and banking
Water quality and ag discharge issues
Environmental restoration and protection
Water marketing and transfers
Biosolids, dairy waste and groundwater protection
The drought
San Joaquin River legal decisions and restoration planning
F,+
This fast -paced tour begins and ends at the Doubletree Hotel in Bakersfield.
Starting at 7:45 a.m., Wednesday, April 15 and ending at approximately
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6 p.m., Friday, April 17.
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Registration: $650 per person, single occupancy room: $1,050 for two people
Register four for discount
sharing a room. or more people a - single
occupancy rooms $600.
Fee includes all meals, transportation and hotel accommodations, Marriott
-_�
in Visalia (Wednesday) and Best Western Executive Inn in Los Banos
(Thursday), while on the tour. Participants are responsible for their own
transportation to and from the Doubletree Hotel in Bakersfield.
To register, return form to the Foundation with payment; faxed reservations
-
accepted with credit card or purchase orders. Or, register securely on -line
at www.witereducation.org /tours All reservations are on a first -come,
first -serve basis.
oil . Deadline to cancel and receive a full refund is 5 p.m. April 3 due to hotel,
meal and transportation bookings. Refund request must be in writing.
Substitutions may be made at any time.
t. For those arriving in Bakersfield Tuesday, April 14, the Doubletree Hotel
is holding a limited number of rooms. To reserve a room call the hotel at
f 661- 323 -7111 before April 1 and request the Foundation tour group special
$98 rate. This is not included in the cost of the tour.
WY This activity has been approved for Minimum Continuing Legal Education
- - - -.,_ (MCLE) credit by the State Bar of California. The tour also offers California
Department of Health Services Continuing Education units for water plant
or wastewater plant operator's licenses. There is an additional $100 fee to
register for these credits. Contact the Foundation for more details.
t Additional information and an itinerary will be mailed approximately one
month before the tour. Please notify the Foundation prior to the tour if you
have a medical condition or other special need.
z8
Email
State___ Zip
State_
Onressm] /fin'senu'itq dem'anre nt come fnrilitira)
Enclosed is nay fee: U $650 each, single occupancy room; U $600 each, if 4 or more are registering
U $1,050 for two people sharing a room
❑$ 100 additional for credits Total enclosed
For payment by U Visa U MasterCard U American Express P.O. No._
Credit Card
Exp.
WATER EDUCATION
FOUNDATION
717 K Street, Suite 317
Sacramento, CA 95814
(916) 444 -6240
(916) 448 -7699 fax
www.watereducation.org
Signature — _ —_ bnust he signed to yrocess u'edit Card order)
We reserve as many non - smoking rooms as are available If you WANT a smoking room, please check here: -1
3 p.m. April .3 is the Last day to cancel and receive a full refund. Refund request most be in writing. Substitutions may be made at any time.
Water helped transform California's great Central galley into the most productive
agricultural region in the world. But the valley is changing. Ilvater supplies, water
quality, farmland conversion for urban growth and environmental restoration are
three of the biggest challenges. efforts to deal with these problems, which affect the
economy and water needs of the rest of the state, are the focus of this tour.
The tour begins in Bakersfield and travels up the east side of the San Joaquin Valley, including the
San Joaquin River. The route then turns south again, through the west side of the valley and returns to
Bakersfield. The tour is a must for water policy- makers, water board managers and directors, locally
elected officials, attorneys, consultants and anyone interested in San Joaquin Valley issues. The tour is
co- sponsored by the California Department of Water Resources, U.S. Bureau of Reclamation,
Mid - Pacific Region, Kern County Water Agency and Bowles Farming Company.
Tentative stops: Cross Valley Canal Kern River Kern Water Bank Semitropic Water Storage District
Terminus Dam and Lake Kaweah Kings River Friant Dam San Joaquin River San Luis Reservoir
San Luis National Wildlife Refuge Westlands Water District Panoche Water District
Tulare bake Basin Mendota Pool