HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 05/26/20091
10EastValley
Water District
3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA
BOARD MEETING May 26, 2009 3:00 P.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors ".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
-------- -----------------------------------------------------------------
1. Public Comments
2. Approval of Agenda
CONSENT CALENDAR
3. Approval of Board meeting minutes for May 12, 2009
4. Accounts Payable Disbursements: Accounts Payable Checks # 219669 through # 219862
which were distributed during the period of May 7, 2009 through May 20, 2009, in the
amount of $564,868.88 and Payroll and benefit contributions for the period ended May 20,
2009 and included checks and direct deposits, in the amount of $216,146.64. Total
Disbursement for the period $780,985.52
NEW BUSINESS
:5. Resolution 2009.08 — A Resolution of the Board of Directors of the East Valley Water
District supporting the "One Water One Watershed" Santa Ana River Watershed Integrated
Regional Water Management Plan and its submission to the Department of Water Resources
for Proposition 84, Chapter 2 program first -round funding
6. Discussion and possible action regarding late claim relief from Diane Glascom
7. Discussion and possible action regarding the District's 2008 Consumer Confidence Report
(CCR)
13. Discussion and possible action regarding report on liability for Other Post Fmployee
Benefits (OPEB)
9, Discussion and possible action regarding nominations for the CSDA Board of Directors
10. Discussion and possible action regarding letter agreement with the City of Highland for the
acquisition of aerial imagery for GIS High Resolution Capability
11. Review and accept financial statements for the period ended April 30, 2009
PXPORTS
12. General Manager / Staff Reports
13. Consultant Reports
14. Committee Reports
a. Legislative (Standing)
b. Budget (Standing)
c. Public Outreach (Standing)
15. Oral comments from Board of Directors
MEETINGS
16. WESTCAS 2009 Annual Meeting, Kona Kai Resort, San Diego, June 24 -26, 2009
ADJOURN
Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification
or accommodation, including auxiliary aids or services, that is sought in order to participate in the
above - agendized public meeting should be directed to the District's Administrative Manager at
(909) 885 -4900 at least 72 hours prior to said meeting.
SubLect to approval
EAST VALLEY WATER DISTRICT MAY 12, 2009
REGULAR BOARD MEETING
luI etsiYxy
President Goodin called the meeting to order at 3:00 p.m. Ms McAndrews led t:he flag
salute.
PRESENT: Directors Goodin, Le Vesque, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial
Officer; Cecilia Contreras, Administrative Office Specialist; Justine
Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews (McAndrews & Boyd), Larry Malmberg, Roger
Light (Pacific High School)
APPROVAL OF AGENDA
M /S /C (Wilson- Sturgeon) that the May 12, 2009 agenda be approved as submitted.
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 3:01
p.m. There being no written or verbal comments, the public participation section was
closed.
Mr. Light arrived after the public comment section was concluded. President Goodin
welcomed Mr. Light to the Board meeting and asked if he would like to speak before the
Board.
Mr. Light stated that he is a teacher from Pacific High School and that he and his students
participated in the District's 2 "d Annual Inland Empire Solar Challenge; he appreciates the
opportunity his students had to participate in the event; that the event is a school wide
project with over 400 students participating; that the students work year long preparing for
the next event; that the event is a great motivational tool for learning and they are looking
forward to next years event.
Minutes: 05/12/09 jph
APPROVAL OF BOARD MEETING MINUTES FOR APRIL 28, 2009
NVS /C (Wilson - LeVesque) that the April 28, 2009 Board meeting minutes be
approved as submitted.
DISBURSEMENTS
M/S /C (Wilson - LeVesque) that General Fund Disbursements #219460 through
219668 distributed during the period of April 28, 2009 through May 6, 2009 in the
amount of $868,804.96 and Payroll Fund Disbursements for the period ended May 6,
2009 in the amount of $261,763.39 totaling $1,130,568.35 be approved.
DIRECTORS' FEES AND EXPENSES FOR APRIL 2009 were presented to the
Board for approval.
M/S /C (LeVesque- Sturgeon) that the Directors' fees and expenses for April 2009
be approved as submitted.
REVIEW AND APPROVAL OF ENGAGEMENT LETTER FROM ROGERS,
ANDERSON, MALODY & SCOTT, LLP (RAMS) FOR ANNUAL AUDITING
SERVICES PURSUANT TO GOVERNMENT AUDITING STANDARDS
Mr. Tompkins reviewed the engagement letter with the Board; he stated that the audit will
include a regular audit, a single audit regarding grants and information relating to OPEB
(GASB 45).
M/S /C (Wilson - Sturgeon) that the Board approve the engagement letter from
Rogers, Anderson, Malody & Scott, LLP (RAMS) for the District's annual auditing
services with the condition that the fee for the current year not exceed last years fees due
to the District's budget constraints.
GENERAL MANAGER/STAFF REPORTS
The District Engineer reported on the District's operations to date; that the Consumer
Confidence Report (CCR) is nearly complete.
Ms .Hendricksen stated that the District would be participating in the East Highland's
Ranch Home Improvement Fair this Saturday; that the judging for the District's poster
contest will be concluded today; that she received many positive comments regarding the
Inland. Empire Solar Challenge that the District hosted this past weekend.
Mr. Tompkins provided information to the Board regarding a draft affirmation regarding
Moody's credit rating for the District; that he needs to provide comments regarding the
draft to Moody's by Wednesday and has requested direction from the Board.
2 Minutes: 05/ 12/09 jph
The Board has requested that Mr. Tompkins provide a response to Moody's regarding the
District's rates, Capital Improvement Programs and mandated costs. Information only.
CONSULTANT REPORTS
Ms McAndrews provided an update regarding the recent Inland Empire Solar Challenge
and stated that the event was well received.
COMMITTEE REPORTS
a. Legislative (Standing) — That a number of legislative bills are under revision
and that the committee will provide an update to the Board when the revisions
have been completed.
b. Budget (Standing) — The Budget Committee met on May 7`h to review a draft
budget; that there is a Special Meeting scheduled for May 26`h to discuss the
draft budget and recommendations made by staff regarding the budget with the
entire Board.
c. Public Outreach (Standing) — A meeting is scheduled for May 27`h
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Director Morales stated that he would be attending ACWA's conference next week.
Director LeVesque stated that the Inland Empire Solar Challenge is a great program but
the event .needs to be self - sustaining; that the District's bottled water program might be
cut from the budget; that he will work with staff regarding an emergency water program.
Vice President Wilson stated that he will be attending ACWA's conference next week;
that lie was quite impressed with the District's Inland Empire Solar Challenge and concurs
with Director LeVesque's comments that the event needs to be self - sustaining.
Director Sturgeon offered his appreciation to Ms McAndrews for a well - organized event.
LETTER TO THE DISTRICT REGARDING THE DISTRICT'S RECENT TOUR
FROM ASSEMBLY MEMBER BILL EMMERSON
Information only.
AS130CIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT'S
MEMBERSHIP MEETING HOSTED BY THE INLAND EMPIRE RESOURCE
CONSERVATION DISTRICT, SHANDIN HILLS GOLF COURSE, MAY 18, 2009
Information only.
3 Minutes: 05/12/09 jph
ADJOURN
The meeting was adjourned at 3:34 p.m.
Robert T. Martin, Secretary
Donald D Goodin, President
Minutes: 05/12/09 jph
OEastValley
�. Water District
Board Memorandum
F=rom: Brian W. Tompkins / Chief Financial Off/ r
'iubject: Disbursements.
flecomrnendation:
Approve the attached list of accounts payable checks and
payroll issued during the period May 7, 2009 through May
20, 2009.
Date: MAY 26, 2009
C{ackground:
Accounts payable checks are shown on the attached listing and include numbers 219669 to 219862 for
A. total of $564,838.88.
The source; of funds for this amount is as follows:
Unrestricted Funds $564,838.88
Grant Funds
Payroll and benefit contributions paid for this period totaled $208,793.97.
Director payroll paid for this period totaled $7,352.67.
Tptal disbursements $780,985.52.
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Toil PI iEast Valley
I Water District
Board Memorandum DATE: MAY 26, 2009
From: Brian W. Tompkins / Chief Financial Offcer�
Subject: General Manager's Expenses_ ?
Recommendation:
Approve the attached list of payments and reimbursements
for General Manager expenses during the period May 7,
2000 through May 20 ,2009.
Background:
Business and Travel expenses incurred by the General Manager and paid during the reporting period
stipulated above totaled $0.00.
A summary of theses expenses by authorized payment methods follows:
American Express — R Martin
American Express — J Hendricksen
CalCard — R Martin
Cal_Card — J Hendricksen
Cal_Card — E Bateman
Direct Reimbursement
Total
$0.00
RESOLUTION NO. 2009.08
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT SUPPORTING THE "ONE WATER ONE WATERSHED" SANTA ANA RIVER
WATERSHED INTEGRATED REGIONAL WATER MANAGEMENT PLAN AND ITS
SUBMISSION TO THE DEPARTMENT OF WATER RESOURCES FOR PROPOSITION 84,
CHAPTER 2 PROGRAM FIRST -ROUND FUNDING
WHEREAS, on the day of 2009, the East Valley Water District
adopted Resolution No. supporting the implementation of the Upper Santa Ana
River Watershed Integrated Regional Water Management Plan to promote collaborative
solutions to regional water resource issues; and
WHEREAS, the Santa Ana Watershed Project Authority (SAWPA), working with
stakeholders and partners throughout the Santa Ana River Watershed has prepared the One
Water One Watershed" (OWOW) Santa Ana River Watershed Integrated Regional Water
Management Plan (IRWMP); and
WHEREAS, the East Valley Water District participated in development of the Upper
Santa Ana River Integrated regional Watershed Management Plant (Upper Santa Ana IRWMP,
and the Board of Directors adopted said Upper Santa Ana IRWMP on February 12, 2008; and
WHEREAS, the East Valley Water District has participated in the basin Technical
Advisory Committee (BTAC) formed by the Upper Santa Ana IRWMP, including sub - committees
on project prioritization as outlined in the Upper Santa Ana IRWMP; and
WHEREAS, the BTAC participants have analyzed the projects submitted in the Upper
Santa Ana IRWMP and have used the criteria and matrices set forth in the Upper Santa Ana
IRWMP and have developed a list of projects that provide regional benefit and should be given
priority for grant funding; and
WHEREAS, the OWOW IRWMP represents one of the most significant and innovative
collaborative planning efforts to date in addressing water resources in the Santa Aria River
Watershed and builds on the Upper Santa Ana IRWMP; and
WHEREAS, the OWOW IRWMP also will help secure significant funding for resources in
the Santa Ana River Watershed through the California Department of Water Resources,
Proposition 84, Chapter 2 Integrated Regional Water Management Program; and
WHEREAS, it is the intention of the Board of Directors of the East Valley Water District
that participation in the OWOW process is contingent upon an open, equitable, and mutually
beneficial process for all agencies in the Santa Ana Watershed and great deference should be
given to the funding priorities developed through the Upper Santa Ana IRWMP.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Valley
Water District hereby supports the "One Water One Watershed" Santa Ana River Watershed
Integrated Regional Water Management Plan and agrees to support SAWPA in its submittal of
the Plan, on behalf of the Santa Ana River Watershed, for the DWR Proposition 84, Chapter 2
first -round funding for the benefit of the residents of the Santa Ana River Watershed.
ADOPTED this day of 2009.
East Valley Water District
an
ATTEST:
IRobert E. Martin
Secretary
Donald D. Goodin
President
Diane Glasoom
May 5, 2009
East Valley Water District
P.O. Box 3427
San Bernardino, California 92413
On January 31st of this year I wrote to EVWD explaining that some months prior I had
replaced two sections of pipe leading to the water meter because of a recurrent leak. It
was subsequently determined by an EVWD engineer to be a faulty meter which they
repaired and ended the leak.
EVWD then sent a claim form which I did not get back to them until the early part of
March. I was, at the time, unaware of the six month time frame. At that time your
attorney sent a letter explaining you could not proceed because of this time limit
I, then, called EVWD explaining that my first correspondence had reached them within
the six month time frame. I spoke with Justine who was kind enough to find the original
letter and contact your attorney, who in turn said the claim could be returned for
consideration.
I am returning the original papers. The letter dated March 6th is actually a copy of the
January 31 st letter.
Thank you,
BRUNICK, MCELHANEY & BECKETT
April 17, 2009
Diane Glascom
215 CA-ION STREET
P. O. BOX 1320
REDLANDS, CALIFORNIA 923]:1
TELEPHONE (909) 793-0818
PLEASE REFER TO
Re: Claim for Damages received by the East Valley Water District dated March 11, 2009
Dear Ms. Glascom:
'This office serves as General Counsel to the East Valley Water District ( "EVWD ").
'Notice is hereby given that the above - referenced Claim for Damages ( "the Claim ") was
presented to EV WD's Board of Directors ( "the Board ") at its regular meeting of April 14, 2009.
After review, and without waiving any rights, remedies, or defenses available to EVWD under the
law, the Board instructed the undersigned to advise you in writing that the Claim is being returned
to you herewith because it was not presented within six (6) months after the event or occurrence as
required by law. See Sections 901 and 911.2 of the Government Code. Because the Claim was not
presented within the time allowed by law, no action was taken on the Claim.
Your only recourse at this time is to apply without delay to the EVWD for leave to present
a. late claim. See Sections 911.4 to 912.2, inclusive, and Section 946.6 of the Government Code.
Under some circumstances, leave to present a late claim will be granted. See Section 911.6 of the
Government Code.
You may seek the advice of an attorney of your choice in connection with this matter. If you
desire to consult an attorney, you should do so immediately.
Please be advised that, in providing this notice, EVWD does not intend to relinquish or waive
any of your legal claims requirements or any rights or defenses potentially available to EVWD and /or
its officers, employees, or agents.
Diane Glascom
April 17, 2009
Page Two
Should a lawsuit be brought on the subject matter of this Claim which is subsequently
determined to have been filed in bad faith and without reasonable cause, please be advised that
EV WD will seek recovery of all of its defense costs as allowed by law, including but not limited to
the provisions of California Code of Civil Procedure Sections 128.5 and 1038.
Very truly yours,
BRUNICK, McELHANEY & BECKETT
Steven M. Kennedy
Enclosures
cc: Robert E. Martin, EV WD General Manager
Rich Caldwell, Caldwell & Moreland Insurance
ccate x1lczie "gym
March 6, 2009 — Aa {
Bast Valley Water District
P.O. Box 3427
ga-r,. 3 ) ( t �, OF h)
San Bernardino, California 92413
In July 2008 I noticed a water leak running down my front slope, seemingly
from the water meter located above at street level. I called your office and
spoke with Victor who explained they could not come onto the property to
check or do any work. However, someone was sent to check the meter and
called to say it was not the problem.
I then called someone who dug up and replaced my portion of the pipe. The
cost was $238.00. The leak continued. My workmen returned and replaced
your portion of pipe. This cost another $200. The leak continued.
I called my workmen again. At this point they said it was definitely the
meter which they would not work on.
I called your office again. A gentleman came and said it WAS the meter
which was repaired that morning. Voila, no more leak.
Since the problem did turn out to be a faulty meter, in retrospect, I believe
you should reimburse me for the $438 I spent. Since my bill includes a
monthly charge of $10.45 for the "water system " I had assumed it was to
assure that the water system was kept in proper working order.
Incidentally, prior to this time my water pressure was low. Your people had
been here twice. Once they did something at you storage tank across the
wary. The second time they pronounced it to be at functioning levels. So, as
an added bonus of the meter repair, I now am enjoying adequate water
pressure.
I will appreciate you prompt response.
Sincerely, �° D
March 21, 2009
East Valley Water District
P.O. Box 3427
San Bernardino, CA. 92413
In orderto alleviate unnecessary expense forthis work, I had mygardenertake care ofit. Most plumbers and
even "handymen" ask $800 to $1000 forthis type of job.
The gardener is usually paid in cash, $200 of which he was. 1 do have a check for the remaining $238 which is
attached.
In my original letter I stated the time as being July. However, I see my check is dated August. I apologize for
not bringing this matter to your attention earlier and for misstating the dates, but intheinterimllostmy
husband and was dealing with other things. So, you can understand why it has only recently reached the top
of my "to -do" list.
I'm also enclosing a copy of my original letter to EVW.
Should you need any further clarification, you can reach me at the Monte Vista Dr. address or by phone.
Thankyou,
AST VALLEY WATER DISTRICT nEZPjs L
3654 EAST HIGHLAND AVE #18
HIGHLAND, CA 92346 u, it ; rj 2009
(909) 885 -4900 FAX(909) 889 -5732
zst Vi!
ICY lct3i�il�
s
CLAIMS FOR DAMAGES
TO PERSON OR PROPERTY
INSTRUCTIONS:
i. Subject to certain statutory exceptions, an action for money or damages may not be maintained against the
Dis "mist unless written claim has been timely presented to the District and rejected in whole or in part.
2. A claim shell lie presented by the claimant or by a person acting on the claimant's behalf.
3. Answer all questions. Omitting information could make your claim legally insufficient.
4. NSnne and address of the person to whom you desire notices or communications to be sent regarding this (:[aim.
5. This claim lform must be signed on page 2 at bottom.
s. attach separate sheets, if necessary, to give full details.
SIGN EACH SHEET
7 Claim must be filed with Board Secretary.
TO:EA13T VALLEY WATER DISTRICT
ress
ress of Claimant Citv and
Give address to which you desire notices or communications to be sent regarding this claim:
or INJURY occur? Give full particulars.
rl,? /f R, e, Ru
When did [DAMAGE or INJURY occur?
LON
date, time ofdayiAe9v r;�� aP pe veP��CeNt 1✓!S
on diaoram on reverse
appropriate, give street names and address and measurements from landmarks:
What particular ACT or OMISSION do you claim caused th'e injury or damage? Give names of District employees causing the
injury or damage, if known:
HAG MGTer be- el✓ re VA;>~ed whet/ c ✓u� �I�,s7 No7i �iE.�
or INJUKIES do you
What AMOUNT do you claim on account of each item of injury or damage as
of computation:
Give ESTNIATED AMOUNT as far asf known you claim on account of each it
of Insurance payments received, if any, and names of Insurance Company:
or
presentation of this claim,
prospective injury or damage,
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE :SIDE
Expenditures made on account of accident or injury: (Date - Item) (Amount)
Name and Address of Witness, Doctors and Hospitals:
READ CAREFULLY
For all accident claims place on following diagram names of streets, including North, East, South, and West:
indicate place of accident by " X 'and by showing house numbers of distance to street corners.
If District Vehicle was involved, designate by letter" A " location of District vehicle when you first saw it, and by " B" location of
yourself or your vehicle when you first saw District vehicle: location of District vehicle at time of accident by " A -1 " and location of
yourself or your vehicle at the time of the accident by "B -1" and the point of impact by "X ".
NOTE: If diagrams below do not ft the situation, attach hereto a proper diagram signed by claimant.
CURB
claimant or person tiling on
relationship to Claimant:
FOR OTHER ACCIDENTS
SIDEWALK
PARKWAY
SIDEWALK
FOR AUTOMOBILE ACCIDENTS
L
NU I c: rw ciaimams may De required to oe examined as to their ria
Presentation of a false claim is a felony (Calif. Penal Code Sec. 72)
CLAIMS MUST BE FILED WITH BOARD SECRETARY.
CURB
2008; CONSUMER CONFIDENCE REPORT
This brochure is a summary of the quality of the water that East Valley Water District (EVWD) provided
to its customers last year. Included are details about where the water comes from, what it contains, and
how it compares to State and Federal Standards. In our continuing effort to keep our water customers
nformed, we are providing you with updated information because well- informed customers are our best
allies. If, after reading this report, you have any questions, please call our Engineering Department at
909 -888 -8986, and ask for Ron Buchwald, District Engineer.
En Espanol: Este informe contiene informaci6n muy importante sobre su agua (potable) de beber.
Trad *zcalo 6 hable con alguien qua to entienda bien.
Last year, as in years past, your tap water met all United States Environmental Protection Agency
(USEPA) and State drinking water health standards. East Valley Water District vigilantly safeguards its
water supplies. We are proud to report that our system has never exceeded a Maximum Contaminant
Level (MCL) or violated any other water quality standard.
East Valley Water District currently services more than 70,000 residents within our 30 square mile
service area through 252 miles of water mains. We have two high quality water sources from which we
:serve our customers. Those sources include the Santa Ana River and the Bunker Hill Groundwater
Basin. During dry years, when the water supplies mentioned above are short, EVWD has yet another
alternative. We can obtain water from the State Water Project through the San Bernardino Valley
Municipal Water District.
East Valley Water District draws water from the Bunker Hill Groundwater Basin through twenty (20) active
groundwater wells. These wells are scattered throughout the District from the wilderness east: of Cone
(:amp Road (Plant 125) to our Park site at Lynwood Drive and Harrison Street (Plant 24); from the
McDaniel Well (Plant 141) on Third Street to Mountain Avenue and Marshall Boulevard (Plant 25).
We also have one groundwater well that is currently inactive due to various water quality issues (Plant
40A). (East Valley Water District is actively pursuing rehabilitation of that well through new (treatment
technologies).
Another high quality water source is the Santa Ana River, which originates in the San Bernardino
Mountains. It is diverted for our use at a point east of the Seven Oaks Dam, picked up at Southern
California Edison's SAR #3 Hydroelectric Plant, and transported via the North Fork Canal to our Philip A.
Disch Surface Water Treatment Plant (Plant 134).
We also obtain Northern California water that is made available to us through the State Water Project that
is managed by the State Department of Water Resources and the San Bernardino Valley Municipal Water
District. Regional water, acquired from the Santa Ana River and the Bunker Hill Groundwater Basin, is
the preferred source of water for the District.
Our Board of Directors meet on the second and fourth Tuesday of every month at 3:00 p.m. The
meetings are held at 3654 E. Highland Avenue, Suite 12, near the main office. Please feel free to
participate in these meetings.
In general, the sources of all drinking water (both tap and bottled water) include rivers, lakes, streams,
ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground,
it dissolves naturally occurring minerals and, in some cases, radioactive material. It can also pick up
substances resulting from the presence of animals or from human activity.
Contaminants that may be present in source water include
Microbial contaminants, such as viruses and bacteria may come from sewage treatment plants, septic
systems, agricultural livestock operations, or wildlife.
Radioactive contaminants, may be naturally occurring or be the result of oil and gas production and
mining activities.
Inorganic contaminants, such as salts and metals, may be naturally occurring or result from urban
storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining or
farming.
Pesticides and herbicides may come from a variety of sources, such as agriculture, urban storm water
runoff, and residential uses.
Organic chemical contaminants, including synthetic and volatile organic chemicals, are by- products of
industrial processes and petroleum production, and can also come from gas stations, urban storm water
runoff, agricuiturai application and septic systems.
Water Quality Data
Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of
:>ome contaminants. The table below lists all the drinking water contaminants that we deteci:ed in our
water system during the 2008 calendar year. The presence of these contaminants in the water does not
necessarily mean that the water poses a health risk. Unless otherwise noted, the data presented in this
table is from testing performed from January 1st - December 31st, 2008. The state requires us to monitor
our wager for certain contaminants less than once per year because the concentrations of these
contaminants are not expected to vary significantly from year to year. Some of the data, though
representative of the water quality, is more than one year old. More information about contaminants and
potential health effects can be obtained by calling the USEPA's Safe Drinking Water Hotline (1-800-426-
4791) or visiting their website at www .epa.cov /safewater /hfacts.html.
(;INSERT ALL TABLES HERE)
Nitrate (NO3) in drinking water at levels above 45 parts per million (ppm) is a health risk for infants less
than six months of age. Such nitrate levels in drinking water can interfere with the capacity of the infant's
blood to carry oxygen, resulting in a serious illness. Symptoms include shortness of breath and blueness
of the skin. Nitrate levels above 45 ppm may also affect the ability of the blood to carry oxygen in other
individuals, such as pregnant women and those with certain specific enzyme deficiencies. Nitrate levels
may rise quickly for short periods of time because of rainfall or agricultural activity. If you are caring for an
iifant or are pregnant, you should ask for advice from your health care provider.
Arsenic (As) in drinking water at levels above 10 parts per billion (ppb) is a health risk. Our drinking
water meets the federal and state standard for arsenic; it does contain low levels of arsenic. The arsenic
standard balances the current understanding of arsenic's possible health effects against the costs of
removing arsenic from drinking water. The U.S. Environmental Protection Agency continues to research
tie health effects of low levels of arsenic, which is a mineral known to cause cancer in humans at high
concentrations and is linked to other health effects such as skin damage and circulatory problems,
Tetrachloroethylene (PCE) in drinking water at levels above 5 parts per billion (ppb) is a health risk.
Some people who use water - containing tetrachloroethylene in excess of the MCL over many years may
experience liver problems, and may have an increased risk of getting cancer.
Radon is a radioactive gas that you can't see, taste or smell. It is found throughout the United States.
Radon can move up through the ground and into a home through cracks and holes in the foundation.
Radon can build up to high levels in all types of homes. Radon can also get into indoor air when released
from tap water while showering, washing dishes, and other household activities. Compared to Radon
entering the home through the soil, Radon entering the home through tap water will, in most cases, be an
extremely small source of Radon in indoor air. Radon is a known human carcinogen. Breathing air that
contains large amounts of Radon can lead to lung cancer. If you are concerned about the Radon in your
home, have the air in your home tested. Testing is inexpensive and easy. You should have your home
repaired if the level of Radon in your air is 4 Pico Curies per liter of air (pCi /L) or higher. There are simple
ways to fix a Radon problem that are relatively inexpensive. For additional information, call your State
Radon program or call USEPA's Radon Hotline (800) SOS -RADON or 1- 800 - 745 -7236.
Total Trihalomethanes (TTHM) and Haloacetic Acids (HAAS) above the Federal MCL of 80 ppb -
(TTHM) and 60 ppb - (HAAS) as a running annual average: Total Organic Carbon (TOC) has no health
effects. However, total organic carbon provides a medium for the formation of disinfection by-products.
These by- products include trihalomethanes (TTHM) and haloacetic acids (HAAS). Drinking water
containing these by- products in excess of the MCL may lead to liver or kidney problems, or nervous
system effects, and may lead to an increased risk of cancer. EVWD has not exceeded the MCL for
TTHM or HAAS, but is currently in the process of designing modifications to our Surface Water Treatment
Plant to greatly reduce the production of disinfection by- products through a process called submerged
membrane filtration.
Cryptosporidium is a microbial pathogen found in surface water throughout the U.S. Although filtration
removes Cryptosporidium, the most commonly used filtration methods cannot guarantee 100 percent
removal. Current test methods do not allow us to determine if the organisms are capable of causing
disease. Ingestion of Cryptosporidium may cause Cryptosporidiosis, which is an abdominal infection.
Symptoms of infection include nausea, diarrhea and abdominal cramps. Most healthy individuals can
overcome the infection within a few weeks. However, people with weak immune systems are at greater
risk of developing life- threatening illness. We encourage such persons to consult their doctor regarding
appropriate precautions to avoid infection. Cryptosporidium must be ingested to cause infection, and it
may be spread through means other than drinking water.
Unregulated Contaminants — monitoring for additional contaminants helps the Environmental Protection
Agency (USEPA) and CA -DPH determine where certain contaminants occur and whether the
contaminants need to be regulated.
Turbidity is a measure of cloudiness of the water. We monitor it because it is a good indicator of the
effectiveness of our filtration system.
Perchlorate (0104) in drinking water at levels above 6 parts per billion (ppb) is a health risk. Perchlorate is
both a naturally occurring and man -made chemical. Most of the Perchlorate manufactured in the United
States is used as the primary ingredient of solid rocket propellants, fireworks and explosives. It also has
a variety of industrial uses, such as a component of air bag inflators among others. Perchlorate has been
shown to interfere with uptake of iodide by the thyroid gland, and thereby reduce the production of thyroid
hormones, leading to adverse affects associated with inadequate hormone levels. Thyroid hormones are
needed for normal prenatal growth and development of the fetus, as well as for normal growth and
development in the infant and child. In adults, thyroid hormones are needed for normal metabolism and
mental function. Please feel free to call our District Engineer, Ron Buchwald, at 909 - 888 -8986, if you
have any additional questions regarding Perchlorate.
Fluoride: Since June 1995, East Valley Water District has operated under a fluoride variance, which
allows the District to serve water with fluoride concentrations up to 3.0 mg /L. Under that variance, EVWD
must notify its customers if the fluoride level exceeds 2.0 mg /L in any quarter. Since June 1995, EVWD
has not exceeded the 2.0 mg /L level. The reason for obtaining this variance was to allow EVWD to
continue using a critical production Well ( #39) that produces water with fluoride concentrations in excess
of 2.0 mg/L. In January 2003, EVWD completed construction of a blending facility at Plant 39 and has
been successful in blending Well 39 water down to a consistent concentration level of 1.6 mg /L or less.
Lead: Infants and young children are typically more vulnerable to lead in drinking water than the general
population. It is possible that lead levels in your home may be higher than at other homes in the
community as a result of materials used in your home's plumbing. If you are concerned about elevated
lead levels in your home's water, you may wish to have your water tested and /or flush your faucet for 30
seconds to 2 minutes before usage may lower the lead content. Additional information is available from
the Safi=. Drinking Water Hotline (1- 800 - 426- 4791).
In order to ensure that tap water is safe to drink, the United States Environmental Protection Agency
( USEPA) and the State Department of Public Health (CA -DPH) prescribe regulations that limit the amount
of certain contaminants in water provided by public water systems. We are required to treat our water
according to the CA -DPH regulations (California State Department of Public Health's regulations are the
same or more stringent than USEPA's regulations). CA -DPH regulations also establish limits for
contaminants in bottled water that must provide the same protection for public health.
Some people may be more vulnerable to contaminants in drinking water than the general population.
Immuno- compromised individuals such as persons undergoing chemotherapy, persons who have
undergone organ transplants, people with HIV /AIDS or other immune system disorders, some elderly,
and infants can be particularly at risk from infections. These people should seek advice about their
drinking water from their health care providers. USEPA / Centers for Disease Control (CDC) offer
guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial
contaminants. These guidelines are available by calling the Safe Drinking Water Hotline (1- 800 -426-
•4791).
(Preventing contamination is the key to keeping water supplies safe. Once a drinking water supply
becomes contaminated, a community is faced with the difficult and costly task of installing treatment
facilities or locating an alternative source. You can help protect our precious water supply by disposing of
harmful household products and other toxic chemicals in the proper manner. Household hazardous
waste includes, but is not limited to: cleaners, glues, soaps, pesticides, paints, fertilizers, medicines,
chlorine, motor oil and batteries. Never dump these wastes down the drain, in the trash or on the ground.
Instead, take them to a hazardous waste collection or recycling center. Whenever possible, reduce your
use of toxic household products by switching to safer alternatives.
Source Water Assessments — in March 2002, EVWD completed Source Water Assessments on all of
our active groundwater wells. The report includes a section listing the vulnerability to activities associated
with contaminants detected in water supplies. To aid in your understanding that these occurrences can
iurther contribute to groundwater contamination, we have included the following list of potentially
contaminating activities.
Airport: -- maintenance / fueling area
Agricultural drainage
Artificial recharge projects — spreading basins
Automobile — body shops, car washes, gas stations, repair shops
Boat services / repair / refinishing
Chemical / petroleum processing / storage
Contractor or government agency equipment storage yards
Dry cleaners
Fertilizer, pesticide / herbicide application
Fleet / truck / bus terminals
Funeral services / cemeteries
Golf courses
Historic gas stations
Housing — high density
Junk / scrap 7 salvage yards
Known contaminant plumes
Lumber processing and manufacturing
Machine shops
Metal plating / finishing / fabricating
Military installations
Parking lots / malls
Parks, schools
Septic systems — high density, low density
Sewer collection systems
Surface water — streams / lakes/ rivers
Transportation corridors — road right -of -ways
Underground storage tanks — confirmed leaking tanks
Utility stations — maintenance areas
Waste transfer / recycling stations
Wells —water supply, agricultural, irrigation, abandoned
nor information on specific wells, contact Ron Buchwald, District Engineer at (909) 888 -8986
To comply with State and Federal law, Water Production and Treatment Operators must possess and
maintain valid State of California State Department of Public Health certification in water treatment. Only
certified employees operate, monitor and regulate the wells, reservoirs and treatment plants that make up
your water system. Our Water Quality Technicians must also possess and maintain state certification in
water treatment. To ensure that the water you drink meets all State and Federal standards for domestic
drinking water, we collect and test more than 1,000 water quality samples throughout the water system
each year. The employees that repair and maintain the water facilities are required to obtain and retain
State of California Water Distribution Operator Certification. All of these employees are state certified in
various grade levels (I -V) through a combination of college -level course work in water science, years of
work experience and successfully passing a State administered examination. We do all this to ensure
that all water we serve meets or exceeds State and Federal standards.
rerlmis and abbreviations used in the tables:
GA -DPH: California State Department of Public Health.
Colonies /mL.: A measure of the number of coliform colonies (bacteria) per known volume of water.
Color Units: A measure of color in the water.
Counting Error (CE): A value, usually in %, to account for a +/- error in lab counts of specific
contaminants found during analysis.
ICR: Information Collection Rule
Maximum Contaminant Level (MCL): The highest level of a contaminant that is allowed in drinking
water. Primary MCLs are set as close to the (PHGs or MCLGs) as is economically and technologically
feasible. Secondary MCLs are set to protect the odor, taste, and appearance of drinking water.
Maximum Contaminant Level Goal (MCLG): The level of a contaminant in drinking water below which
there is no known or expected risk to health. MCLG's are set by the U.S. Environmental Protection
Agency.
Maximum Residual Disinfectant Level (MRDL): The level of a disinfectant added for water treatment
that may not be exceeded at the consumer's tap.
Maximum Residual Disinfectant Level Goal (MRDLG): The level of a disinfectant added for water
treatment below which there is no known or expected risk to health. MRDLGs are set by the U.S.
Environmental Protection Agency.
Microsiemens Per Centimeter (µS /cm): A measurement of the electrolytes in the water, which
determines the ability of the water to conduct electrical current.
Micrograms per Liter (pg /L): A measure of a contaminant in a known quantity of water. 1 pg /L equals 1
part per billion (see parts per billion).
Milligrams per Liter (mg /L): A measure of a contaminant in a known quantity of water. 1 mg /L equals 1
part per million (see parts per million).
MGD: Million Gallons per Day.
N/A — Not applicable.
ND — Not detected or below the detection limit for reporting.
Nephelometric Turbidity Units (NTU): A measure of cloudiness due to undissolved solids. We
measure turbidity because it is a good indication of the effectiveness of our filtration system and /or water
quality.
Parts Per Billion (PPB): One part per billion corresponds to one minute in 2,000 years or one penny in
510,000,000.00. (Ten million dollars).
Parts Per Million (PPM): One part per million corresponds to one minute in two years or one penny in
$10,000.00. (Ten thousand dollars).
pH: An expression of the intensity of the basic or acid condition of a liquid. The pH may range from 0 to
'4, where 0 is most acid, 14 most basic and 7 neutral.
Primary Drinking Water Standards (PDWS): Primary Drinking Water Standards contain MICLs and
MRDL.s for contaminants that affect human health. These standards also include the monitoring and
reporting requirements associated with each contaminant.
PicoCuries per Liter (pCi /L): A measure of the radioactivity in the water.
Public Health Goal (PHG): The level of a contaminant in drinking water below, which there is no known
or expected risk to health. PHGs are set by the California Environmental Protection Agency.
Regulatory Action Level (AL): The concentration of a contaminant, which if exceeded, triggers
treatment or other requirements, such as public notification, that a water system must follow.
Reportable Detection Limit (DLR): The designated minimum concentration, detected by particular
analytical method that, if exceeded, must be reported to the California State Department of Public Health.
System water: A blend of surface water and ground water
Threshold Odor Number (TON): A measure of odor coming from the water.
Treatment Technique (TT): A required process intended to reduce the level of a contaminant in drinking
water.
UCMR: Unregulated Contaminant Monitoring Rule
Variances and Exemptions: Department permission to exceed an MCL or not comply with a treatment
technique under certain conditions.
< Means `less than ". For example <0.2 means the lowest detectable levels is 0.2 and that the
contaminant was less than 0.2 and therefore not detected.
EVWD
Water Quality
,t 'a?
Sam le
Average
Average
Unit
Range of
Violation
Ova ter �utibidtty
Micr_obwlogical ConternhariM, .��
Sample
MCL
PHG
Level
of
Typical Source
.
Likely source of contamination
.:
Date
(MCLG)
(MCLG)
Detected
Measure
Detection
Yes No
2008
TT =INTU
N/A
0.27
0.04 -0.27
X
Presence
>5 Presence
Soil Runoff
(P) or
0 -P to 1 -P
TT =95% of
Naturally present in the
Total Coliforrn Bacteria
2008
samples per
0
A
Absence
per month
X
environment
0.04 -0.27
X
month
(A)
treatment processes
Presence
Dtsin[eEtipri By Pkoducts E 5r-
Fecal Coliform and E. Coli
2008
>1
0
A
A
X
Human / Animal Waste
krl��Res�dual`s
Drslrife4Mion sy Products}
Absence
+
Precursoas -Y,
Average
(A)
Range of
Violation
Heterotrophic: Plate Count
2008
500
0
4.9
Colonies /m
<1 -370
X
Naturally present ii the
FEDERAL RULE:
Date
MCL
(MCLG)
Detected
L
Detection
Yes No
environment
,t 'a?
Sam le
Average
Unit
Highest
Range of
Violation
Ova ter �utibidtty
_�
MCL
MCLG
Level
Typical Source
.
,?', ,.
Date
MCL
(MCLG)
Found
Detection
Yes No
Yes No
2008
TT =INTU
N/A
0.27
0.04 -0.27
X
Turbidity
Soil Runoff
TT =95% of
Aluminum
2008
1000
600
61
pg /L
2008
Samples <0.3NTU
N/A
0.27
0.04 -0.27
X
,t 'a?
Average
Unit
Range of
Violation
surface Water A%(ujntnurfl „ x'+
Sample
PHG
Level
of
Likely source of contamination
'
Date
MCL
(MCLG)
Detected
Measure
Detection
Yes No
Erosion of natural deposits;
Aluminum
2008
1000
600
61
pg /L
61 -67
X
Residue from some surface water)
treatment processes
Dtsin[eEtipri By Pkoducts E 5r-
TTHM and HAA5 results are calculated based on a running quarterly average per CA Department of Public Health
Drsiritert and
Drinking Water Standards
krl��Res�dual`s
Drslrife4Mion sy Products}
+
Precursoas -Y,
Average
Unit
Range of
Violation
Sample
PHG
Level
of
Likely source of contamination
FEDERAL RULE:
Date
MCL
(MCLG)
Detected
Measure
Detection
Yes No
'TTHM (Total "frihalomethanes)
2008
80
N/A
33.0
pg /L
ND -79.0
X
By-product of drinking water
chlorination and organics
HAA5 (Haloac:etic Acids)
2008
60
N/A
11.0
Ng /L
ND -25.0
X
By-product of drinking water
chlorination and organics
Chlorine
2008
MRDL
MRDL
0.60
mg /L
0.60 -1.5
X
Drinking water disinfectant added
4.0(Cl2)
4.0(Cl2)
for treatment
,`s
a,
Average
unit
Range of
Violation
Radig.fl t ontalxlmants
Sample
MCL
PHG
Level
of
Likely source of contamination
` '
Date
(MCLG)
Detected
Measure
Detection
Yes No
Gross Apha parlicle activity'
2008
15
0
7.605
pCi /L
4.56 -14.0
X
Decay of natural and man -made
deposits
Natural Uran urn"
2008
20
0.43
14
pCi /L
14
X
Decay of natural and man-made
deposits
[Radon (see exphanation under
1999
N/A
N/A
1531.5
pCi /L
320 -3870
X
Decay of natural and man -made
"Radon-") _..___ ___,
deposits
' When Gross Alpha particle activity exceeds 5.0 pCi /L, then analyze for uranium.
" If uranium exceed 20 pC:i /L, then monitor for four quarters. If average of four quarters is <20, then you are in Uranium compliance but must calculate gross alpha
minus uranium Counting Error (CE) pCi /L. If result is less than 15 pCi /L, then you are in Gross Alpha MCL compliance. East Valley Water District is well within
MCL standards after analysis calculations.
EVWD
Water Quality
Contaminants) Next Sampling: > {,
Sample
Action Level # Samples
90th
# Samples Exceeding
Violation
Likely source of contamination
I October /2009:" .:...
Date
ppm (AL)
Taken
Percentile
(AL)
Yes No
Internal corrosion of household
water plumbing systems;
Lead
2006
0.015
58
0.049
0
X
Discharges from industrial
manufacturers; Erosion of natural
deposits.
Internal corrosion of household
water plumbing systems;
-opper
2006
1.3
58
0.819
0
X
Discharges from industrial
manufacturers; Erosion of natural
deposits; Leaching from wood
preservatives.
Average
Unit
Regulated Organic Contaminants
Sample
MCL
PHG
Level
of
Range of
Violation
Likely source of contamination
- .
Date
(MCLG)
Detected
Measure
Detection
Yes No
Discharge from factories, dry
rehachloroethyiene (PCE)
2008
5
0
<0.50
pg /L
<0.50 -1.9
X
cleaners, auto shops (metal
degreaser).
E10ard Memorandum Date: May 26, 2009
From: Brian Tompkins / CFO
Subject: OPEB Actuarial Valuation
ReconamE:ndation: Approve the attached actuarial
valuation prepared by the Epler Company.
Background:
In March the board approved contracting with the Epler Company to calculate the District's accrued
liability for Other Post Employment Benefits (OPEB) in accordance with Governmental Accounting
Standards Board (GASB) Statement No. 45. Epler has completed their valuation, information from
which will be used to satisfy new reporting requirements for the District's year -end financial statements,
beginning with this fiscal year.
Some of the important numbers included in the report are:
Actuarial Liability (AL) — $2,169,212 — this is the present value of the total cost of the District's
OPEB for all current retirees and employees.
Actuarial Accrued Liability (AAL) — $1,290,086 — this is the portion of the Actuarial Liability
related to past service by current retirees and employees - through June 30, 2008
Annual Required Contribution (ARC) - $163,799 — this is the annual expense the District will
begin recording at year -end. It consists of 1) $79,877, which is the current year cost of the
benefit, and 2) $83,922, which is a 1/30 amortization of the Actuarial Accrued Liability for past
service.
The District is under no obligation to start pre- funding this accrued obligation, i.e., setting funds aside in
an irrevocable trust to be used only for payment of this benefit. The only requirement is that the
expense (ARC), and the unfunded portion of the related liability, be recognized in the District's financial
statements and that the Actuarial Liability be disclosed in the financial statement notes.
Staff recommends approving the valuation report for purposes of meeting financial reporting
requirements. Staff does not, however, recommend pre- funding the liability in a trust at this time
because some trust administrators (PERS for example) have adopted an aggressive assumed rate of
return on trust investments (7.75 %) in order to allow trust members to recognize a lower ARC. This
requ red an aggressive investment portfolio, which led to substantial loss of value of trust assets in
200E -09. Staff recommends waiting two years, having the valuation updated, possibly modifying some
assumptions, and then looking at a pre- funding plan at that time.
Sudget Impact: Ranges from $0 to $163,799 depending on the funding plan established by the Board
of Directors. A book entry will be required to accrue the amount of the Annual Required Contribution
not pre- funded, and not being paid out in benefits to current retirees ($30,409).
DRAFT2
East Valley Water District
Actuarial Valuation
As of July 1, 2008
Prepared by:
The Epler Company
450 "B" Street, Suite 750
San Diego, CA 92101
(619) 239 -0831
May 2009
DRAFT2
East Valley Water District
Actuarial Valuation as of July 1, 2008
Table of Contents
Page
Section I. Executive Summary ............................................................. ............................... 1
Section 17:. Financial Results .................................................................. ............................... 5
Section III. Projected Cash Flows ............................................................. .............................10
Section rJ. Funding Analysis ................................................................... .............................12
`iec ;tion V. Benefit Plan Provisions ......................................................... .............................13
SectionVI. Valuation Data ........................................................................ .............................15
Section VII. Actuarial Assumptions and Methods ................................... ............................... 16
Section VIII. Actuarial Certification ........................................................... .............................21
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Section I. Executive Summary
Back round
DRAFT2
East Valley Water District (the District) selected The Epler Company to perform an
actuarial valuation of its retiree health program. The purpose of the actuarial valuation is to
measure the District's liability for retiree health benefits and to estimate the District's accounting
requirements for other post - employment benefits (OPEB) under Governmental Accounting
Standards Board Statements No. 43 & 45 (GASB 43 and GASB 45). GASB 45 requires accrual
accounting for the expensing of OPEB. The expense is generally accrued over the working
career of employees, rather than on a pay -as- you -go basis. GASB 43 requires additional
financial disclosure requirements for funded OPEB Plans.
The District provides medical coverage to 70 active employees and 8 retired employees
through the Ca1PERS Health Program. At retirement, the District provides a contribution for the
continuation of medical coverage for eligible retirees. Eligibility for a District contribution
requires retirement from the District and from PERS with at least 5 years of service. The
District's provides the CalPERS minimum required contribution for employees ($101 in 2009
and indexed to medical inflation) meeting this eligibility requirement. In addition, employees
retiring with at least 20 years of service received an additional monthly maximum dollar amount.
The additional monthly dollar amount is currently $500 and scheduled to increase to $550 in
July, 2009. This additional contribution is provided through the retiree's attainment of Medicare
eligibility age. Section V of the report details the plan provisions and current premium costs that
were included in the valuation.
Results of the Retiree Health Valuation
The amount of the actuarial liability for the District's retiree health benefits program as of
July 1, 2008 is $2,169,212. This amount is based on a discount rate of 5% which assumes the
District continues to maintain the retiree health benefits program as an unfunded plan. The
amount represents the present value of all contributions for retiree health benefits projected to be
paid by the District for current and future retirees. If the District were to place this amount in a
fund earning interest at the rate of 5% per year, and all other actuarial assumptions were exactly
met, the fund would have exactly enough to pay all expected contributions for retiree health
benefits. This includes contributions for retiree health benefits for the current retirees as well as
the current active employees expected to retire in the future. The valuation does not consider
employees not yet hired as of the valuation date. If the amount of the actuarial liability is
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DRAFT2
apportioned into past service, current service and future service components; the past service;
cornponent (actuarial accrued liability) is $1,290,086, the current service component (normal
cost) is $76,073 and the future service component (not yet accrued liability) is $799,249.
�?xa>ense
Currently, the District expenses for retiree health benefits on a pay -as- you -go basis. The
estimated pay -as- you -go expense or employer contribution amount for the 2008 /2009 fiscal year
is $30,409. This amount includes payments for employees expected to retire during the
2008/2009 fiscal year. Under GASB 45, the District is required to adopt accrual accounting for
the expensing of its retiree health benefits. The expense is generally accrued over the working
career of employees. If the District adopts accrual accounting under GASB 45 for its 2008/2000
fiscal year, its accrual expense or annual required contribution under GASB terminology is
$163,799. This amount is comprised of the present value of benefits accruing in the fiscal year
(normal cost) plus a 30 -year amortization (on a level - dollar basis) of the unfunded actuarial
accrued liability (past service liability) at July 1, 2008. Thus, it represents a means to expense the
plan's liabilities in an orderly manner. The net OPEB obligation at the end of the fiscal year will
reflect any actual retiree health contributions and any GASB eligible pre - funding amounts made
during the period.
Funding
The District has not informed us of any funds eligible as plan assets under GASB 45.
Under GASB 45, assets cannot be considered as employer contributions or plan assets unless
they are segregated for exclusive use for retiree health benefit payments and secured from
creditors of the District.
The valuation provides alternative results assuming the District were to adopt pre-funding
through the California Employers' Retiree Benefit Trust (CERBT), a GASB eligible trust. The
CERBT has an investment policy with an expected long -term rate of return equal to 7.75% for
employers pre- funding the annual required contribution each year. The results using a 7.75%
discount :rate are provided in the financial results section of the report and a comparison of the
valuation results using a 7.75% versus a 5% discount rate on the liabilities and annual required
contribution are provided in the following table. The results assuming the District partially pre-
funds for retiree health benefits have also been provided in Section II of the report.
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Actuarial Liability:
Actuarial Accrued (Past Service) Liability:
Unfunded Actuarial Accrued Liability:
Annual Required Contribution:
Expected District Contributions:
DRAFT2
5% Discount Rate 7.75% Discount Rate
$2,169,212 $1,329,516
$1,290,086
$$883,497
$1,290,086
$$883,497
$163,799
$125,297
$30,409
$125,297
There are multiple ways to approach the funding of a retiree health plan. The annual
required contribution (accrual expense) is one method, of many, that could be used to pre -fund
benefits. Section IV of the report provides other funding alternatives for the District.
Actuarial Basis
The actuarial valuation is based on the assumptions and methods outlined in Section VII
of the report. To the extent that a single or a combination of assumptions is not met the future
liability may fluctuate significantly from its current measurement.
As an example, the healthcare cost increase anticipates that the rate of increase in medical
cost will be at moderate levels and decline over several years. Increases higher than assumed
would bring larger liabilities and expensing requirements. A 1% increase in the healthcare trend
rate for each future year would increase the annual required contribution by 15 %. In addition, the
valuation is based on the assumption that the District's additional monthly contribution for
employees with at least 20 years of service will increase in future years. If this contribution
remains at $550 for all future years the annual required contribution would decrease by 18 %.
Another key assumption used in the valuation is the discount rate which is based on the
expected rate of return of plan assets. The valuation is based on a discount rate of 5 %. A 1%
decrease in the discount (interest) rate would increase the annual required contribution by 14 %.
A 1% increase in the discount (interest) rate would decrease the annual required contribution by
10 %.
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GASB 45 requires that implicit rate subsidies be considered in the valuation of medical
costs. An implicit rate subsidy occurs when the rates for retirees are the same as for active
employees. Since pre - Medicare retirees are typically much older than active employees, their
actual medical costs are almost always higher than for active employees. It is our understanding
that the District participates in community -rated health plans and is exempt from valuing this
rate subsidy. Typically, inclusion of the rate subsidy will result in significantly larger liabilities
and expensing requirements.
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Section II. Financial Results
A. Valuation Results
DRAFT2
The table below presents the employer liabilities associated with the District's retiree
health benefits program determined in accordance with GASB 43 & 45. The actuarial liability
(AL) is the present value of all the District's contributions projected to be paid under the
program. The actuarial accrued liability (AAL) reflects the amount attributable to the past
service of current employees and retirees. The normal cost reflects the accrual attributable for
the current period. The results were determined using the 5% discount rate which reflects the
District maintaining its current funding policy.
Total
1. Actuarial Liability (AL)
Actives
$1,885,106
Retirees
284,106
Total AL
$2,169,212
2. Actuarial Accrued Liability (AAL)
Actives
$1,005,980
Retirees
284,106
Total AAL
$1,290,086
3. Normal Cost at July 1, 2008 $ 76,073
No. of Active Employees 70
Average Age 42.8
Average Past Service 10.8
Estimated Payroll $4,330,000
No. of Retired Employees 8
Average Age 65.5
Average Retirement Age 57.8
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1E3. Development of Unfunded Actuarial Accrued Liability
The table below presents the development of the unfunded actuarial accrued liability
(UAAL). The unfunded actuarial accrued liability is the excess of the actuarial accrued liability
(AAL) over the actuarial value of eligible plan assets'. Eligible assets under GASB 45 must be
segregated and secured for the exclusive purpose of paying for the retiree health benefits.
Total
1. Actuarial Accrued Liability (AAL) $1,290,086
2. Actuarial Value of Assets' 0
3. Unfunded AAL (UAAL) $1,290,086
C. Amortization of Unfunded Actuarial Accrued Liability
The amortization of the UAAL component of the annual required contribution (ARC) is
being amortized over the maximum acceptable amortization period of 30 years on a level - dollar
basis.
Total
1. Unfunded AAL (UAAL) $1,290,086
2. Amortization Period 30
3. Amortization of UAAL $ 83,922
D. Annual Required Contribution (ARC)
The table below shows the development of the annual required contribution (ARC) under
GASB 45 for the District's 2008 /2009 fiscal year and provides the estimated ARC for the
District's 2009/2010 and 2010/2011 fiscal year.
1. Normal Cost at End of Year
2. Amortization of UAAL at End of Year
3. Annual Required Contribution (ARC)
Fiscal Year
2008/2009
$ 79,877
83.922
$163,799
Fiscal Year
2009/2010
$ 83,870
83.922
$167,792
Fiscal Year
2010/2011,
$ 88,064
83.922.
$171,986
The District. has not reported any eligible plan assets under GASB 45 as of July 1, 2008.
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DRAFT2
E. Estimated Net OPEB Obligation at 6/30/09
The table below presents an estimate of the net OPEB obligation at the end of the
2008 /2009 fiscal year. The actual net OPEB obligation will reflect actual District contributions
made for payment of retiree health benefits and expenses and to pre -fund.
F. Results - Alternative Discount Rate
The District also requested the measurement of the liability and annual required
contribution using a discount rate to reflect pre - funding the retiree health benefits through the
California Employers' Retiree Benefit Trust (CERBT).
The 7.75% comparable financial results in the following table reflect a policy to fully -
fund the annual required contribution through CERBT. The 6.0% comparable financial results
reflect a policy to partially -fund (50 %) the annual required contribution through CERBT.
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Total
1.
Annual Required Contribution (ARC)
$163,799
2.
Interest on Net OPEB Obligation
0
3.
Adjustment to ARC
0
4.
Annual OPEB Cost
$163,799
5.
Expected Employer Contributions
30,409)
(Inclusive of Benefit Payments)
6.
Increase in Net OPEB Obligation
$133,390
7.
Net OPEB Obligation — Beginning of Year
0
8.
Net OPEB Obligation — End of Year
$133,390
F. Results - Alternative Discount Rate
The District also requested the measurement of the liability and annual required
contribution using a discount rate to reflect pre - funding the retiree health benefits through the
California Employers' Retiree Benefit Trust (CERBT).
The 7.75% comparable financial results in the following table reflect a policy to fully -
fund the annual required contribution through CERBT. The 6.0% comparable financial results
reflect a policy to partially -fund (50 %) the annual required contribution through CERBT.
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Lstimated Net OPEB Obligation at 6/30/09
1.
Annual Required Contribution (ARC)
$163,799
DRAFT2
Liabilities
5.0%
6.0%
7.75%
hActuarial Liability (AL)
0
3.
Adjustment to ARC
Actives
$1,885,106
$1,532,301
$1,107,838
Retirees
284,106
257,786
221.678
Total AL
$2,169,212
$1,790,087
$1,329,516
2, Actuarial Accrued Liability (AAL)
(Inclusive of Benefit Payments)
Actives
$1,005,980
$ 854,814
$ 661,819
Retirees
284,106
257,786
221,678
Total AAL
$1,290,086
$1,112,600
$ 883,497
3. Actuarial Value of Assets
0
0
0
4. Unfunded AAL (UAAL)
$1,290,086
$1,112,600
$ 883,497
Annual,R.equired Contribution (ARC) FY2008/2009
L
Normal Cost at End of Year
$ 83,870
1. Normal Cost at End of Year
$ 79,877
$ 65,833
$ 48,662
2. Amortization of UAAL at End of Year*
83,922
80,829
76.635
3. Annual Required Contribution (ARC)
$163,799
$146,662
$125,297
4, Estimated Payroll
$4,330,000
$4,330,000
`.$4,330,000
5. Normal Cost as % of Payroll
1.8%
1.5%
1.1%
6. Amortization of UAAL as % of Payroll
1.9%
1.9%
1.8%
7, ARC as % of Payroll
3.8%
3.4%
2.9%
Lstimated Net OPEB Obligation at 6/30/09
1.
Annual Required Contribution (ARC)
$163,799
$146,662
$125,297
2.
Interest on Net OPEB Obligation
0
0
0
3.
Adjustment to ARC
0
0
0
4.
Annual OPEB Cost
$163,799
$146,662
$125,297
5.
Expected Employer Contributions
( 30.409)
7( 3,331)
($125,297)
(Inclusive of Benefit Payments)
6.
Increase in Net OPEB Obligation
$133,390
$ 73,331
$ 0
7.
Net OPEB Obligation - Beginning of Year
0
0
0
8.
Net OPEB Obligation - End of Year
$133,390
$ 73,331
$ 0
Estimated Fiscal Year 2009/2010 ARC
L
Normal Cost at End of Year
$ 83,870
$ 69,783
$ 52,433
2.
Amortization of UAAL at End of Year*
83,922
80,829
76,635
3.
Annual Required Contribution (ARC)
$167,792
$150,612
$129,068
Estimated Fiscal Year 2010/2011 ARC
t. Normal Cost at End of Year $ 88,064 $ 73,970 $ 56,497
2. Amortization of UAAL at End of Year* 83,922 80,829 76,635
3. Annual Required Contribution (ARC) $171,986 $154,799 $133,132
*Amortized based on a level - dollar basis over 30 years.
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G. Sensitivi Analysis:
1. The impact of a I % increase /decrease in the discount (interest) rate on the District's
actuarial liability, actuarial accrued liability, unfunded actuarial accrued liability and the annual
required contribution is provided below:
2. The impact of a 1% increase in the healthcare trend rates on the District's actuarial
liability, actuarial accrued liability, unfunded actuarial accrued liability and the annual required
contribution is provided below:
- Actuarial Liability
- Actuarial Accrued Liability
- Unfunded Actuarial Accrued Liability
- Annual Required Contribution (Expense)
Dollar
($) Increase
$362,393
$165,534
$165,534
$ 25,030
Percentage
M Increase
17%
13%
13%
15%
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Dollar
Percentage
I% Decrease in Discount Rate
($) Increase
M Increase
- Actuarial Liability
$509,027
23%
- Actuarial Accrued Liability
$226,885
18%
- Unfunded Actuarial Accrued Liability
$226,885
18%
- Annual Required Contribution (Expense)
$ 22,542
14%
Dollar
Percentage
I% Increase in Discount Rate
($) Decrease
M Decrease
- Actuarial Liability
($379,125)
(17 %)
- Actuarial Accrued Liability
($177,486)
(14 %)
- Unfunded Actuarial Accrued Liability
($177,486)
(14 %)
- Annual Required Contribution (Expense)
($ 17,136)
(10 %)
2. The impact of a 1% increase in the healthcare trend rates on the District's actuarial
liability, actuarial accrued liability, unfunded actuarial accrued liability and the annual required
contribution is provided below:
- Actuarial Liability
- Actuarial Accrued Liability
- Unfunded Actuarial Accrued Liability
- Annual Required Contribution (Expense)
Dollar
($) Increase
$362,393
$165,534
$165,534
$ 25,030
Percentage
M Increase
17%
13%
13%
15%
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WORM"
Section III. Projected Cash Flows
The valuation process includes the projection of the expected benefits and/or
contributions to be paid by the District under its retiree health benefits program. This expected
cash flow takes into account the likelihood of each employee reaching age for eligibility to retire
and receive health benefits. The projection is performed by applying the turnover assumption to
each active employee for the period between the valuation date and the expected retirement date:.
Once the employees reach their retirement date, a certain percent are assumed to enter the retiree
group each year. Employees already over the latest assumed retirement age as of the valuation
(late are assumed to retire immediately or at first eligibility, if later. The per capita cost as of the
valuation date is projected to increase at the applicable healthcare trend rates both. before and
after the employee's assumed retirement. The projected per capita costs are multiplied by the
number of expected future retirees in a given future year to arrive at the cash flow for that year.
Also, a certain number of retirees will leave the group each year due to expected deaths and this
group will cease to be included in the cash flow from that point forward. Because this is a
closed_gTO� valuation, the number of retirees dying each year will eventually exceed the
number of new retirees, and the size of the cash flow will begin to decrease and eventually go to
zero.
The expected employer cash flows for selected future years are provided in the following;
table:
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DRAFT2
Projected Employer Cash Flows
Fiscal
Future
Retired
Year
Retirees
Employees
Total
2008/09
$
2,731
$
27,678
$
30,409
2009/10
$
9,387
$
21,075
$
30,462
2010/11
$
17,929
$
21,949
$
39,878
2011/12
$
28,896
$
22,827
$
51,723
2012/13
$
42,044
$
23,696
$
65,740
2013/14
$
51,110
$
24,339
$
75,449
2014/15
$
61,403
$
24,947
$
86,350
2015/16
$
79,278
$
16,072
$
95,350
2016/17
$
91,372
$
16,346
$
107,718
2017/18
$
96,044
$
12,035
$
108,079
2018/19
$
105,681
$
12,350
$
118,031
2019/20
$
117,657
$
12,654
$
130,311
2020/21
$
118,682
$
12,270
$
130,952
2021/22
$
119,425
$
12,472
$
131,897
2022/23
$
125,012
$
12,660
$
137,672
2023/24
$
133,734
$
12,827
$
146,561
2024/25
$
103,611
$
12,961
$
116,572
2025/26
$
112,140
$
13,058
$
125,198
2026/27
$
110,209
$
13,120
$
123,329
2027/28
$
123,046
$
13,148
$
136,194
2028/29
$
131,577
$
13,146
$
144,723
2029/30
$
142,619
$
13,108
$
155,727
2030/31
$
146,849
$
13,027
$
159,876
2031/32
$
126,318
$
12,892
$
139,210
2032/33
$
143,347
$
12,696
$
156,043
2033/34
$
156,966
$
12,435
$
169,401
2034/35
$
171,540
$
12,109
$
183,649
2035/36
$
175,121
$
11,718
$
186,839
2036/37
$
185,657
$
11,266
$
196,923
2037/38
$
180,444
$
10,753
$
191,197
2038/39
$
191,401
$
10,180
$
201,581
2039/40
$
187,028
$
9,548
$
196,576
2040/41
$
183,448
$
8,862
$
192,310
2050/51
$
120,007
$
1,850
$
121,857
2060/61
$
90,461
$
18
$
90,479
2070/71
$
51,739
$
0
$
51,739
2080/81
$
14,157
$
0
$
14,157
2090/91
$
410
$
0
$
410
All Years
$
7,330,958
$
542,912
$
7,873,870
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Section IV. Funding Analysis
There are multiple ways to approach the funding of a retiree health plan. The annual
required contribution (ARC) is one method, of many, that could be used to pre -fund benefits.
The ARC amount will fluctuate from year to year based on the asset performance and as the
population matures.
Presented below are other alternatives to pre -fund the District obligation (the present
value of projected benefits — actuarial liability) for its current active employees and retirees
using both level - dollar and level - percentage of pay methods.
Level - Dollar Equivalent Level - Percentage of Pay*
20 Years 25 Years 30 Years 20 Years 25 'Years 30 Years
5% Discount Rate
Fund Actuarial Liability
($2,169,000): $174,000 $154,000 $141,000 3.1%
7.75% Discount Rate
Fund Actuarial Liability
($1,330,000): $133,000 $122,000 $115,000 2.4 %
*:Benefit eligible employees; assumes 3.25% increase in aggregate pay -roll
2.6% 2.2%
2.1% 1.9%
We have listed below some financial advantages that may be achieved pre - funding retiree
health benefits. Of course, pre- funding will have to be weighed against alternative: uses of the
contribution amounts.
• The earlier contributions are made, the less contributions in aggregate will have to be
made to fulfill the District's obligations.
• Depending on the investment strategy for funds, a higher discount rate may be used
for the actuarial valuation resulting in lower OPEB liabilities.
• Pre - funding can mitigate any resulting adverse impact on credit rating that could result
from disclosure of OPEB liabilities.
Pre- funding may provide additional benefit security to current and future retirees.
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Section V. Benefit Plan Provisions
This study analyzes the postretirement health benefit plans provided by the District.
The District contributes to the retiree health coverage of eligible retirees and eligible
surviving spouses. The District's financial obligation is as follows:
The District provides the minimum required employer contribution under the Ca1PERS
Health Program for eligible retirees and surviving spouses in receipt of a pension benefit from
CaIPERS. An employee is eligible for this employer contribution provided they are vested in
their CaIPERS pension benefit and commence payment of their pension benefit within 120 days
of retirement with the District. Vesting requires at least 5 years of service. The surviving spouse
of an eligible retiree who elected spouse coverage under CaIPERS is eligible for the employer
contribution upon the death of the retiree.
Employees retiring with at least 20 years of District service will receive an additional
District contribution through attainment of Medicare eligibility age. The District contribution is
based on the negotiated dollar amount at retirement (currently $500 per month and scheduled to
increase to $550 per month for retirements beginning July 4, 2009). The surviving spouse of an
eligible retiree is eligible for the District's contribution upon the death of the retiree through the
spouse's attainment of Medicare eligibility age.
Directors who were first elected to office on or after July 1, 1994 shall be eligible to
continue to receive health benefits upon termination on a self -pay basis. There is one Director in
office prior to July 1, 1994 who is eligible for District paid health benefits for himself and any
covered spouse or dependents. The benefits are payable for his lifetime and for the lifetime of
any covered surviving spouse.
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Premium Rates
The District participates in the Ca1PERS Health Program, a community -rated program,
for its medical coverage. The tables below summarize the 2008 and 2009 monthly medical
premiums for the primary medical plans in which the retirees are enrolled. All premiums are
effective for the calendar year.
I IS Lo§::, A'jig�kes Region
Retiree Only
Kaiser
$359.30
HMO
$392.01
IIMO
$351.77
Care
$697.87
Select
$434.80
$449.04
_Retiree Plus Spouse
$718.60
$784.02
$703.54
$1,395.74
$869.60
$898.60
Retiree Ong- Medicare
$273.36
$341.44
$304.66
$404.60
$349.11
$349.11
Retiree Plus Spouse -
$546.72
$682.88
$609.32
$809.20
$698.22
$698.22
_Medicare
R.ctiree Plus Spouse-
Mixed
$632.66
$733.45
$656.43
$1,102.47
$783.91
$798.15
Los �Iwgeles Region
Retiree Onl
Kaiser HMO
$388.02 $412.35
HMO
$364.49
Care
$697.87
Select
$421.75
$449.04
Retiree Plus Spouse
$776.04 $824.70
$728.98
$1,395.74
$843.50
$898.60
Retiree Only-Medicare
$280.17 $341.44
$304.66
$404.60
$349.11
$349.11
Retiree Plus Spouse -
$560.34 $682.88
$609.32
$809.20
$698.22
$698.22
_Mec6care _
Retiree Plus Spouse-
Mixed
$668.19 $753.79
$669.15
$1,102.47
$770.86
$798.15
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Section VI. Valuation Data
Active and Retiree Census
DRAFT2
The valuation was based on the census furnished to us by the District. The following
tables display the age distribution for retirees and the age /service distribution for active
employees as of the Measurement Date.
Age Distribution of Eligible Retired Participants & Beneficiaries
Age /Service Distribution of Active Participants
20 -24
1
<55
0
55 -59
3
60 -64
3
65 -69
0
70 -74
0
75 -79
1
80+
1
Total:
8
Average Age:
65.5
Average Retirement Age:
57.8
Age /Service Distribution of Active Participants
20 -24
1
1
2
25 -29
6
1
7
30 -34
11
1
12
35 -39
4
2
1
7
40 -44
3
2
1
1
2
9
45-49
1
1
3
3
2
1
11
50 -54
1
3
2
0
2
3
2
13
55 -59
2
0
1
0
2
3
0
8
60 -64
0
0
0
0
0
0
0 0
0
65+
0
0
0
0
0
0
0 0
0 0
Total:
29
11
8
4
8
7
2 0
0 69
Average Age: 42.8
Average Service: 10.8
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'Ernployee statistics exclude 1 Director who is also eligible for a District contribution towards health benefits at retirement.
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Section VII. Actuarial Assumptions and Methods
The liabilities set forth in this report are based on the actuarial assumptions described in
this section.
Fiscal Year: July ls` to June 30`"
Measurement Date: July 1, 2008
Discount Rate: Results using discount rates associated with alternative funding
policy are presented in the valuation report as follows:
5.0% per annum. This discount rate assumes the District continues to
fund for its retiree health benefits on as pay -as- you -go basis.
7.75% per annum. This discount rate assumes the District pre -funds
100% of the annual required contribution within the California
Employers' Retiree Benefit Trust (CERBT), a GASB eligible trust.
6.0% per annum. Provided for comparison purpose.
Salary Increases: 3.25% per annum, in aggregate
Pre - retirement Turnover: According to the termination rates under the CalPERS pension plan.
Sample rates for Miscellaneous employees are as follows:
Note: 0.0% includes rates less than t/2 of 1 %.
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Pre - retirement Mortality: According to the pre- retirement mortality rates under the Ca1PER3
pension plan. Sample deaths per 1,000 employees applicable to
Miscellaneous employees are as follows:
Age
25
Males
0.3
Feinales
0.1
30
0.4
0.2
35
0.5
0.3
40
0.8
0.5
45
1.1
0.7
50
1.6
1.0
55
2.2
1.5
60
3.1
2.3
Post-retirement Mortality: According to the post - retirement mortality rates under the CalPER3
pension plan. Sample deaths per 1,000 employees applicable to
Miscellaneous are as follows:
55
4.3
2.5
60
7.2
4.4
65
13.0
8.0
70
21.4
12.8
75
37.2
21.6
80
62.6
38.8
85
102.0
72.2
90
173.8
125.9
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Retirement Age: According to the retirement rates under the Ca1PERS pension plan.
Sample retirement rates are as follows:
50
5.0%
7.0%
51
2.0%
5.0%
52
3.0%
5.0%
53
3.0%
6.0%
54
4.0%
6.0%
55
9.0%
10.0%
56
7.0%
8.0%
57
8.0%
7.0%
58
8.0%
10.0%
59
10.0%
9.0%
60
17.0%
13.0%
61
16.0%
11.0%
62
28.0 %
23.0%
63
23.0%
20.0%
64
16.0%
14.0%
65
27.0%
27.0%
66
15.0%
16.0%
67
13.0%
16.0%
68
13.0%
12.0%
69
10.0%
14.0%
70
100.0%
100.0%
Participation Rates: 100% of eligible active employees are assumed to elect medical
coverage at retirement. The valuation assumes that 50% of future
retirees will drop coverage upon reaching Medicare eligibility age.
Of those electing coverage, 50% of those electing coverage are
assumed to elect HMO coverage and the remaining 50% are assumed
to elect PPO coverage. Actual plan coverage is used for current
retirees.
Spouse Coverage: 50% of future retirees are assumed to elect coverage for their spouse.
Male spouses are assumed to be 3 years older than female spouses.
Actual spouse coverage and spouse ages are used for current retirees.
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e;_
Dependent Coverage: Not explicitly valued.
Claim Cost Development: The valuation claim costs are based on the premiums paid for
medical insurance coverage. The District participates in the
CalPERS Health Plan, a community rated plan. The valuation
assumes the District is exempt from the valuation of any medical
plan rate subsidy.
Medical Trend. Rates: Medical costs are adjusted in future years by the following trends:
Year
2010
tii
9.0%
HMO
8.5%
2011
8.5%
8.0%
2012
8.0%
7.5%
2013
7.5%
7.0%
2014
7.0%
6.5%
2015
6.5%
6.0%
2016
6.0%
5.5%
2017
5.5%
5.0%
2018+
5.0%
5.0%
District Contribution: The CalPERS minimum required contribution is assumed. to increase:
5% per year; the District's additional monthly contribution for
employees with at least 20 years of service at retirement is assumed
to increase $50 each contract year.
Actuarial Cost Method: The actuarial cost method used is the Projected Unit Credit with
service prorate. Under this method, the Actuarial Accrued Liability is
the present value of projected benefits multiplied by the ratio of
benefit service as of the valuation date to the projected benefit
service at retirement, termination, disability or death. The Normal
Cost for a plan year is the expected increase in the Accrued Liability
during the plan year.
All employees eligible as of the measurement date in accordance;
with the provisions of the plan listed in the data provided by the
District were included in the valuation.
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Actuarial Value of Assets: There are no GASB eligible assets as of the valuation date.
Amortization of UAAL: The unfunded actuarial accrued liability is being amortized over an
initial 30 years using a level - dollar basis.
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Section VIII. Actuarial Certification
Tlie results set forth in this report are based on the actuarial valuation of the retiree health
benefits program of East Valley Water District (the "District ") as of July 1, 2008.
The valuation was performed in accordance with generally accepted actuarial principles
and practices and in accordance with GASB Statements No. 43 & 45. We relied on census data
for active employees and retirees provided to us by the District. We also made use of plan
information, premium information, and enrollment information provided to us by the District.
The assumptions used in performing the valuation, as summarized in this report, and the
results based thereupon, represent our best estimate of anticipated experience and actuarial cost
of the retiree health benefits program.
I am a member of the American Academy of Actuaries and believe I meet the
Qualification Standards of the American Academy of Actuaries to render the actuarial opinion
contained herein.
Certified by:
Marilyn K. Jones, ASA, EA, MAAA, FCCA Date:
Vice President and Actuary
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(01200 . I�JJ
DATE: May 15, 2009
TO: CSDA Voting Member Presidents and General Managers
FROM: CSDA Elections and Bylaws Committee
SUBJECT: CSDA BOARD OF DIRECTORS CALL FOR NOMINATIONS
SEAT A -- TERM WILL EXPIRE IN 2012
The Elections and Bylaws Committee is looking for Independent Special District Board
Members or their General Managers who are interested in leading the direction of the
California Special Districts Association for the 2009 -2012 term.
'The leadership of CSDA is elected from its six geographical regions. Each of the six
regions has three seats on the Board with staggered 3 -year terms. Candidates must be
affiliated with an independent special district that is a CSDA regular member located
within the geographic region that they seek to represent. (See attached Region Map)
'The CSDA Board of Directors is the governing body responsible for all policy decisions
related to CSDA's member services, legislative advocacy, education and resources. The
:Board of Directors is crucial to the operation of the Association and to the representation
of the common interests of all California's special districts before the Legislature and the
State Administration.
'Commitment: Serving on the Board requires one's interest in the issues confronting
special districts statewide. A Board member is expected to attend all board meetings held
every other month on the second Friday of the month at CSDA's office in Sacramento.
Besides serving on the Board, each Board Member is expected to participate on at least
one committee, which usually meets 4 to 6 times a year in Sacramento. CSDA reimburses
directors for their related expenses for Board and Committee meetings as outlined in
Board Policy. In addition, all Board Members are expected to attend CSDA's two annual
events: Special Districts Legislative Days (held in the spring) and the Annual Conference
(held in the fall) as part of their obligation to the CSDA membership; expenses for these
two events are not reimbursed by CSDA even if a Board meeting or committee meeting is
held in conjunction with the event.
Nomination Procedures: Any regular member Independent Special District is eligible to
nominate one person, a board member or managerial employee (as defined by that
district's Board of Directors), for election to the CSDA Board of Directors. A copy of the
member district's resolution or minute action must accompany the nomination. The
deadline for receiving nominations is July 15, 2009. Nominations and supporting
documentation may be mailed or faxed.
Nominees will receive a Candidate's Packet in the mail once the nominations deadline has
passed. The packet will include campaign guidelines.
CSDA will mail ballots on July 28, 2009. The ballots must be received by CSDA no
later than 5:00 p.m. September 16, 2009 and must be the original ballot (no faxes or e-
mails). The successful candidates will be notified no later than September 17, 2009. All
Board Members will be introduced at the Annual Conference in Indian Wells, September
21 -24.
Expiring Terms
(see enclosed map for regional breakdown)
Region i
Seat A
Mark Bryant, Garberville Sanitary District *
Region 2
Seat A
Ginger Root, Eastside Rural County Fire Protection District*
Region 3
Seat A
James Kohnen, Alameda County Mosquito Abatement District*
Region 4
Seat A
Ann Mathews, Kern County Water Agency*
Region 5
Seat A
Jack Curtis, Ojai Valley Sanitary District*
Region 6
Seat A
Jo MacKenzie, Vista Irrigation District*
(* = Incumbent is running for reelection)
If you have any questions, please contact Diana Zavala at 877 - 924 -CSDA or
dianaz(a)csda.net.
u el
• . NeJada %' .
'Cdlusa. Placer:
\( Lake Amador••
o
Sonoma
Marin - - --
Contra Costa —
San Francisco
San Mateo - - - --
Santa Cruz - - --
V Inyo
Tulare
San Luis
Obispo
Kern
Santa
Barbara
O
CSDA regions by county
Ventura
Los Angeles
Orange
r
kt
�®
San Bernardino
USA
19s$enl /
. 14umbcJt
. Trinity
io
Yuba
Mendocino r6lenri.
•'.. •; BUtte
Sieria '
S tt
u el
• . NeJada %' .
'Cdlusa. Placer:
\( Lake Amador••
o
Sonoma
Marin - - --
Contra Costa —
San Francisco
San Mateo - - - --
Santa Cruz - - --
V Inyo
Tulare
San Luis
Obispo
Kern
Santa
Barbara
O
CSDA regions by county
Ventura
Los Angeles
Orange
r
kt
�®
San Bernardino
USA
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION
BOARD OF DIRECTORS
NOMINATION FORM
PLEASE BE SURE THE CANDIDATE'S PHONE NUMBER IS ONE WHERE WE CAN REACH THE CANDIDATE
Name: of
Candidate:
District:
Mailing
Region: __ (see attached map)
Telephone: _
Fax:
E-mail:
Nominated by (optional):
Return this form and a Board resolution /minute action supporting
the candidate by fax or mail to:
CSDA
Attn: Diana Zavala
1112 1 Street, Suite 200
Sacramento, CA 95814
(916) 442 - 7887/(916) 442 -7889 fax
DEADLINE FOR RECEIVING NOMINATIONS -1u /y Z5, 20051
Memorandum
To: Bob Martin, General Manager J
From: Ron Buchwald, District Engineer YD 5[19104
Date: 5/15/2009
Re: Letter Agreement — Aerial Imagery for GIS High Resolution Capability
Both the City of Highland and East Valley Water District are implementing Geographic
Information System capability. An important part of any GIS platform is a high - resolution
aerial image (background layer) and accurate terrain data (elevation topography). Recently,
staff at San Bernardino County acquired proposals for various aerial imagery work and
terrain data acquisition. One of the companies supplying a proposal was introduced to the
City of Highland when a common third party expressed the City of Highland's need of high -
resolution aerial imagery and terrain data. The City of Highland is aware of East Valley
Water District's GIS implementation plans and passed this information along to us.
After a meeting with I.K. Curtis Services' president Rick Harter, Rick agreed to use the
rates that were included in the proposals supplied to San Bernardino County for the area
covered by both the City of Highland and East Valley Water District. This work is above
and beyond any work performed for San Bernardino County and therefore the cost cannot
be shared with San Bernardino County.
Attached to this memo is a Letter Agreement with a detailed explanation of the City of
Highland's intention to be the lead agency and procure the contract with I.K. Curtis
Services, Inc. upon City Council approval under their current fiscal year's budget with the
understanding that East Valley Water District will reimburse the City for their fare share of
the cost in fiscal year 2009/10 upon Board of Director's approval. Time is of the essence of
this proposal and of acquiring the aerial information. The closer to spring time the better
due to larger disturbances from trees and heat. The City has funds for this project in their
current fiscal year budget. The District does not have the funds available in this fiscal
year's budget.
The staff at the City Highland presented this Letter Agreement proposal to City Council on
May 12, 2009. The City Council of Highland approved this item as presented. Also
attached to this memo is the proposal form I.K. Curtis Services, Inc. to perform the high -
resolution aerial imagery and terrain data acquisition for $42,650. East Valley Water
District's fair share is $29,202.46 (this is due to the fact that the District's service area is
larger than the City of Highland's. This is better explained in the attached documents as
well). Included with this memo is a sheet showing four sample aerial images in various
May 15, 2009
resolutions. The aerial imagery being provided with this project will be utilizing the 3 -inch
pixel resolution (the highest resolution available).
I recommend that the District accept the proposal from I.K. Curtis Services, Inc. and to enter
into the Letter Agreement with the City of Highland as presented.
city of CIE,,
�N
May 4, 2009
Mr. Ron Buchwald, District Engineer
27215 Base Line EVWD
Highland, CA 92346 3654 E. Highland Avenue
(909) 864 -6861 Suite 18
FAX (909; 862-3180
www.6.highland.ca.us Highland, CA 92346
City Council Subject: Letter Agreement — AerialImagery
Maycr
Penny Lilt)urn Dear Ron:
Mayor Pro -Tem
Ross 13. Jones East Valley Water District (EVWD) and the City of Highland (City) are
Larry IAcCallon implementing Geographic Information System (GIS) capability. Of use to both
Jody Scott agencies is high resolution aerial imagery with terrain data at 1 -foot intervals. The
John P. Timmer City has obtained a proposal from I.K. Curtis Services, Inc. to provide aerial imagery
and terrain data. The cost for the service is $42,650. The proportionate cost for each
Cily Manager agency is:
Josepi A. Hughes
City: $13,447.54
EVWD: $29,202.46
The larger cost to EVWD represents its larger service area beyond the boundary of
the City.
It is the desire of the City and EVWD to acquire aerial imagery as soon as possible to
incornorate the aerial imagery and terrain data into developing GIS capabilities.
EVWD has expressed it does not have funding available this current fiscal year, and
will request funding in its Fiscal Year 2009 -10 budget. The City has funding and is
willing to advance payment for the imagery and terrain data, with the understanding
that EVWD will reimburse the City after the Board adopts its 2009 -10 budget. The
City will be the lead agency in procuring aerial imagery and terrain data.
EVWD staff will present this proposal to the EVWD Board at its May 26, 2009
meeting, and City staff will present the proposal to the City Council at its May 12,
2009 meeting to request approval for the following:
City will procure and pay for aerial imagery and terrain data within City and
EVWD service area boundaries in the amount of $42,650;
2. EVWD will reimburse the City for EVWD's proportionate share of cost in
the amount of $29,202.46, after adoption of its Fiscal Year 2009 -10 Budget.
3. Authorize the General Manager and City Manager to sign this letter
agreement.
We look forward to working with EVWD once again for the benefit of our mutual
public customers. Please feel free to contact me if there are any questions or
concerns regarding this letter agreement.
Sincerely,
C.,
Dennis D. Barton
Assistant Public Works Director
APPROVED
Robert Martin, General Manager
East Valley Water District
Date
H: \GIS \EV WD Joint Aerial.doc
Joseph Hughes, City Manager
City of Highland
Date
NI:EETING DATE: May 12, 2009
FROM: Joseph Hughes, City Manager
R:EVIEWIKD BY: Ernest Wong, Public Works Director /City Engineer
PIREPAIUM BY: Dennis D. Barton, Assistant Public Works Director
SUBJECT: Professional Services Agreement for Aerial Imagery and Terrain Data and Letter
Agreement with East Valley Water District
RECOMMENDATION: It is recommended that City Council, contingent upon approval by EVWD:
1. Authorize the Mayor to execute the Professional Services Agreement with I.K. Curtis
Services to provide aerial imagery and terrain data, and;
2. Authorize the City Manager to execute a letter agreement with East Valley Water
District to reimburse the City for its proportionate cost of aerial imagery and terrain
data.
FISCAL IMPACT: The initial cost to the City is $42,650. With EVWD reimbursing the City its
proportionate cost of $29,202.46 after adoption of its Fiscal Year 2009 -10 budget, the City's final cost is
$13,447.54.
PUBLIC NOTICE: Notices of Council Meeting agenda were posted at the three locations required by
resolution.
BACKGROUND: Both the City of Highland and East Valley Water District (EVWD) are currently
developing Geographic Information Systems. There is a cost - saving opportunity for both agencies to
obtain high resolution aerial imagery (3 -inch pixel photography) and terrain data (1400t elevation
contours) at the County's contract price. This data will be incorporated into each agency's Geographical
Information System to provide the public and agency staffs with high quality aerial imagery and relatively
accurate elevation data.
The proportionate cost to each agency, based on the shared common service area within the City's
boundary and EVWD's service area outside the City, are as follows:
City: $13,447.54
EVWD: $29,202.46
F.VWD does not have funding available in their current budget. The City does have funds remaining to
continue GI.S implementation. It is therefore recommended that the City initially pay for the cost to
obuin aerial imagery and terrain data for use by both agencies with the understanding that EVWD will
reimburse the City after adoption of its Fiscal Year 2009 -10 budget. The attached letter agreement would
be executed. by EVWD's General Manager and the City Manager, upon approval by both the EVWD
Board of Directors and the City Council. This item is scheduled to be considered by the EVWD Board at
its May 26, 2009 meeting. Also attached is a copy of the Professional Services Agreement with I.K.
Cur7S that would be executed by the Mayor upon approval by the City Council.
IJAGISWerial Imagery and Terrain Data Staff Report 051209.doc
Cur u
April 17, 2009
Mr. Dennis Barton
Assistant Public Works Director
City of Highland
27215 Base Line
Highland, CA 92346
I. K. CURTIS SERVICES, Inc.
Aerial Photography
2501 BURBANK BLVD, Suite 301, BURBANK, CA 91505
818- 842 -5127 • FAX: 818-842-7235
wedsite: www.ikcurtis.com Email: rick(djkcurtis.com
Subject: Proposal for City of Highland & EVWD Imagery Project
This letter transmits our submittal for the proposed work discussed at a briefing at the City of
Highland on April 8, 2009. The work is an outgrowth of a proposal that we submitted to the
County of San Bernardino Information Services Department on December 17, 2008. That
proposal included bids for'One -Off Special Area Orthophotography Options' and 'Terrain Data
Options -- LiDAR' as well as several other customized products, including 'Terrain Data
-IfSAR %'Near Infrared', 'Aerial Oblique Imagery', and'3D Building Modeling'. Each of these
Special Area options include several levels of resolution at varying area extents. The County
has reportedly determined that the IK Curtis submittal was most cost - effective for the
customized Special Area options. Hence, the City through their consultant at SRI contacted IK
Curtis regarding their imagery and terrain data needs. The original submittal to the County
has been supplied by the ISD contracting office to the City, and a condensed electronic copy is
attached with this submittal. All applicable rates are given in appropriate tables on pages 78,
65, 73, 63, 80, and 92, respectively. Please note that these unit prices are proprietary and
confidential, and hence they should not be referenced explicitly in the public record.
The City of Highland, in partnership with the East Valley Water District has expressed interest
in two custom products for theirjoint geographic areas:
Orthophotography at 3 -inch pixel resolution, and
Terrain Data for 1 -foot contours based on LiDAR acquisition
IK Curtis has determined the area needed to be flown in order to capture all of the
jurisdictional areas is approximately 44 square miles. Based on the rates in the San
Bernardino submittal that results in pricing as follows:
$16,230 for the othos
$22,985 for the LiDAR contours
Sub-Total of $39,215 + sales tax @ 8.75% = Grand Total of $42,650 (rounded up).
IK Curtis Services (IKCS) understands that our responsibilities, in addition to priming this
contract, will be the aerial acquisition work necessary to collect the requested imagery and
elevation data. We have several companies associated with this effort: in the original
proposal, First Base Solutions (FBS) was identified to provide the final ortho- rectified tiled
imagery and can also offer derivative products and services, and Airbornel was identified to
provide LiDAR -based DTM and elevation contours. IK Curtis reserves the right to use other
sub - contractors to deliver the same quality products at the originally -bid price levels.
Photogram metric • Custom Flights • Traditional and Digital Photos • Photo Library • Aerial Photos on CD
Dennis Barton, City of Highland
April 17, 2009
Page 2 of 2 CUrii: _
IKCS is one of the largest, most versatile and experienced aerial photography firms serving
southern California. The company, founded in 1969, is a certified Small Business Enterprise.
Our sales average $2.0 million per year, with about 12 employees. We have worked in the
local region consecutively for 37 years and acquire imagery on an annual basis, typically at 1-
foot resolution. Our relationships are long- standing with our partner organizations, and we just
completed a 1,500 image project in partnership with FBS at better than 3 -inch pixel resolution.
We own four aircraft, which have GPS navigation and complete flight management systems.
We are experienced with Airborne GPS systems and routinely complete projects collecting L1
and L2 data. Three of the aircraft have dual camera ports. IKCS uses state -of- the -art
precision mapping cameras. We are proud to be recognized nationally for excellence in our
work, and most proud to serve customers in our local southern California community. We look
forward to counting the City of Highland and the East Valley Water District among our favored
customers.
Sincerely,
IK Curtis Services, Inc.
Rick Harter
President
Photogrammetric • Custom Flights • Traditional and Digital Photos • Photo Library • Aerial Photos on CD
Proposal for 2009 Aerial Imagery
of Highland /EVWD
Project Approach
IK Curtis pilots and operators are very familiar with weather and terrain conditions in San
Bernardino County. We have developed operational strategies that utilize local airports and
COBS stations for maximum efficiency. This means that we are confident in being able to
schedule acquisition in such a way as to minimize cost. We expect that the primary data
collection can be accomplished within five flight days, depending upon the date of actual start,
which will affect the hours of acceptable sun angle available.
For the LiDAR acquisition, we are partnered with Airborne1, a southern California Corporation
that is a nationwide leader in the industry. IK Curtis flies a substantial portion of Airborne1's
projects in the region, and both our pilots and operators are familiar with the Optech system that
they use, as well as GPS ground stations for locational control. Our current plan is to utilize
existing known photo - recognizable ground control points to be provided by the City and the
Water District. Additional points could be added by ground survey for added cost.
IK Curtis and its team members are prepared to begin acquisition as early as possible, subject
to a) actual start date of contract, b) development of an acceptable flight plan that is reviewed
and approved by the City, and c) favorable weather conditions. Weather is a primary constraint.
The team understands the importance of timely deliverables, and is committed to providing all
services within the constraints of the City's needs. In general, we expect the following time
table for each task:
Project Task
Duration
Project Management
17 weeks / 4 months
Review Existing Source Data
2 weeks
Geodetic Control Survey
1 week
Image Acquisition & Processing
2 weeks
Aerial Triangulation
1 week
DEM Production
6 weeks
Ortho Production
8 weeks
Contour Production
4 weeks
Delivery of Products
1 week
We have learned from other efforts that Quality Control review by the client is a critical
enterprise that can easily affect the overall schedule. In that context, we intend to meet with
staff prior to flight, to establish a protocol, identifying sample areas for early review and a
schedule for turnarounds. With an interactive strategy in place early on, we expect to easily
achieve the required Scope of Work.
IK Curtis Services
Burbank, CA Page 1 of 1 April 17, 2009
[._AERIAL IMAGERY MUTUAL AGREEMENT
East Valley Water District and the City of Highland
LJDAR (1' )'Terrain Contours
$872.07
$32.07
$27,967.51
' Pixel Size Aerial Orthophoto
$361.41
$32.07
$11,590.49
Highland
18.96
sq, mi.
Remainder EVWD
11.11
sub total
$39,558.00
tax
$3,092.00
Cif of Hi lands' share
9.48
total
$42,650.00
City of Highland_EVWDs' share
9.48
sq. mi.
$13,447.54
Cost Breakdown
aerial photo agreement.xis 5/18/2009
LV)ND
30.07
sq. mi.
Highland
18.96
sq, mi.
Remainder EVWD
11.11
sq, mi.
Cif of Hi lands' share
9.48
sq. mi.
$13,447.54
City of Highland_EVWDs' share
9.48
sq. mi.
$13,447.54
Total Highland_
18.96
sq. mi.
$26,895.08
EMD alone
11.11
sq. mi.
$15,754.92
E \AVDs' City of Highland Share
9.48
sq. mi.
$13,447.54
EVWD Total
20.59
sq. mi.
$29,202.46 Total EVWD
Highland alone
9.48
sq. mi.
$13,447.54 Total Highland
I
30.07
sq. mi. 1
$42,650.00 Total Contract
aerial photo agreement.xis 5/18/2009
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East Valley Water District
Balance Sheet - Unaudited
April 30, 2009
ASSET::5
LITIL.ITY PLANT •• at cost:
Utility Plant in Service - water department $108,239,684
Utility Plant in Service - sewer department _26,136,952
1:34,376,636
Less: ,Accumulated Depreciation (42,620,787)
91,755,849
Construction in Progress 24,772,634
1'16,528,483
RESTRICTED ASSETS:
Emergency Reserve 2,192,925
COP Debt Service Funds - Trust Accts 717,470
Construction Funds 1,345,864
4,256,259
CURRENT ASSETS:
Cash and Investments 7,541,475
L -ess: Restricted Cash and Investments 4,256,259
3,285,216
Accounts Receivable (net of allowance) 1,364,199
Other Receivables (net of allowance) 614,005
Grants Receivable 709,252
Inventory 1,101,834
Prepaid Expenses 208,460
7,282,966
OTHER ASSETS AND DEFERRED COSTS (Net of Amortization):
Bond discount and incidental bond expenses 3,660
Defern:-d financing charges _ 182,944
186,604
T1,>T'AL ASSETS 128,254,312
East Valley Water District
Balance Sheet - Unaudited
April 30, 2009
LIABILITIES AND EQUITY
LONG -TERM DEBT:
Certificates of Participation due after one year $5,708,191
Installment Payment Obligations '13,883,731
D1NR Loan 152,147
Lerss: Deferred amount on refunding of COPs (268,42
19,475,646
CURRENT LIABILITIES:
Accounts Payable
1,614,595
Accrued payroll and benefits
717,133
Customer service deposits
1,629,915
Accrued interest payable
6,475
Deposits - refundable
124,850
Certificates of Participation due within one year
1,812,252
5,905,220
TOTAL LIABILITIES 25,380,866
EQUITY:
Contributed Capital:
Invested in Utility Plant
37,751,146
Other Contributed Capital
3,695,064
Retained Earnings:
Reserved for water bond funds
6,475
Reserved for emergencies
2,170,000
Reserved for Unemployment Insurance
16,450
Unreserved
53,268,033
Net Income for current year
5,966,278
TOTAL EQUITY 102,873,446
T,DTAL LIABILITIES AND EQUITY 128,254,312
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EVWD
CAPITAL PROJECTS SUMMARY
FISCAL YEAR 2008 -2009
Page 1
EAST VALLEY WATER DISTRICT
Capital Projects Summary
Through April 2009
Page 2
Prior Current
(Memo)
Projects - By Type
Years Year
2008 -09 2009 -10
Actual Actual
Budget Year 2
Source of Supply
Plant 40 - Well Rehab
1,077,681
1,486,468
1,482,653 50,000
North Fork Canal
3,025,805
1,951,304
2,188,394 -
Plant 151 - 6th Street Well
835,648
324,641
350,000
Plant 150 Wells
-
Lower Zone Wells (2)
- -
Total Source of Supply Projects
4,939,134
3,762,413
4,021,0471 50,000
Treatment Facilities
Plant 134 - Upgrade Technology
386,520
156,701
435,000 4,186,000
Plant 134 - IDSE
38,508
9,019
65,000
Plant 150 - Lower Zone Perch Treat. Plant
1,342,336
407,680
400,000 1,200,000
Plant 152 - Inter. Zone Perch Treat. Plant
1,137,887
9,499
5,000 -
Total Treatment Projects
2,905,251
582,899
905,000 5,386,000
Pumping Facilities
Plant 9 - Rehab Forebay and Booster Station
- 50,000
Plant 40 - Inter to Upper Zone Transfer
- 300,000
Various Plants - Pump Efficiency Rebuilds
- 257,500
Plant 127 - Lower to Inter Zone Transfer
- -
Plant 12 - Replace Boosters / Well
- -
Plant 134 - Upper to Canal Zone Transfer
- -
Plant 39 - Inter to Upper Zone Transfer
- -
Plant 25 - Inter to Upper Zone Transfer
Plant 143 - Inter to Upper Zone Transfer
-
Total Pumping Projects
- 607,500
Wastewater Collection System
Sewer System Studies / Planning
40,053
25,948
80,000 70,000
Sewer Main Lining
-
-
- 200,000
Conejo Main Replacement
-
51,593
120,000 955,000
Total Wastewater Collection Projects
40,053
77,541
200,000-F-1,225,000
Page 2
Page 3
Projections
2010 -11
2011 -12
2012 -13
2013 -14
Beyond
Project
Year 3
Year 4
Year 5
Year 6
Year 6
Totals
2,614,149
4,977,109
-
-
1,160,289
1,000,000
925,000
1,925,000
-
-
1,550,000
1,750,000
3,300,000
—m-T
1,000,000
925,000
1,550,000
1,750,000
13,976,547
11,165,000
-
-
-
-
15,894,221
47,527
10,950,000
10,750,000
1,075,000
-
25,725,015
-
-
-
-
19,160,000
20,307,386
22= _115,000
10,750,000 1
1,075,000
19,160,000
61,974,150
250,000
300,000
290,000
-
590,000
-
-
257,500
130,000
170,000
-
300,000
-
500,000
500,000
1,000,000
-
520,000
780,000
-
1,300,000
-
-
2,200,000
2,200,000
400,000
400,000
-
-
-
2,900,000
2,900,000
67 , L
670,000
1,020,000
780,000
5,500,000
9,247,500
175,000
125,000
436,001
200,000
200,000
200,000
200,000
1,200,000
2,200,000
-
-
1,006,593
375,000
325,0001
200,0001
200,000
1,200,000
3,642,594
Page 3
EAST VALLEY WATER DISTRICT
Capital Projects Summary
Through April 2009
Projects Funded By Water CIP Reserve
Projects Funded By Sewer CIP Reserve
Total CfP Projects
Page 4
7,176,077 7,402,750
443,250 1,345,750
7,619,327 8,748,500
Prior Current
(Memo)
Projects - By Type
Years Year
2008 -09 2009 -10
Actual Actual
Budget Year 2
Transmission & Distribution System
Rogers Lane Replacement
30,544
511,479
460,000
Live Oak/ Union /Vine Main Replacement
815
50
- 500,000
Harlan Lane Main Replacement
7,957
-
-
Cunningham / Hillview / Crest / Bruce
-
-
-
6th St 20" Pipeline - Plant 11 to Plant 150
1,222,658
706,538
938,280 -
6th St 30" Pipeline - Lankershim to PI 40
- 100,000
6th St 30" Pipeline - PI 40 to PI 143
-
-
9th St 12" Pipeline - Del Rosa to Sterling
- -
AMR Meter Replacement Program
-
192,545
300,000 300,000
Plant 59 Recoating
- -
Plant 143 - 10mg Inter Zone Storage
-
-
- -
Relocation of Facilities for Other Agencies
52,772
117,595
95,000 175,000
Eastwood Farms Assessment District
32,969
1,925
5,000 60,000
Total Trans & Distribution Projects
1,347,715
1,530,132
1,798,280 1,135,000
General Projects
GIS Implementation
123,827
88,341
125,000 230,000
Headquarters Building
8,430,398
343,891
570,000 115,000
Total General Projects
8,554,225
432,232
695,0001 345,000
TOTAL CAPITAL IMPROVE. PLAN PROJECTS
17,786,378
6,385,217
7,619,327 .8,748,500
Miscellaneous / Developer Projects
Developer Water Facilities (Reimb by Fees)
1,598,279
312,227
Developer Sewer Facilities (Reimb by Fees)
771,190
(3,307)
Water Conf / Solar Challenge
18,954
Plant 28 / 107
10,000
Plant 101
5,000
Regional Treatment Plant
3,953
5,000
Demo Del Rosa Headquarters Bldg
67,510
75,000
Seven Oaks Dam BAR Discharge
27,796
45,000
TOTAL :MISC / DEVELOPER PROJECTS
2,369,469
427,133
140,000
Total Capital Projects
20,155,847
6,812,350
7,759,3271 8,748,500
Projects Funded By Water CIP Reserve
Projects Funded By Sewer CIP Reserve
Total CfP Projects
Page 4
7,176,077 7,402,750
443,250 1,345,750
7,619,327 8,748,500
—� —� —�
Projections
2010.11
2011 -12
2012 -13
2013 -14
Beyond
Project
Year 3
4
Year 5
Year 6
Year 6
Totals
542,023
-
500,865
170,000
177,957
500,000
500,000
451,720
2,380,916
3,815,000
1,350,000
-
5,265,000
-
-
1,300,000
1,000,000
5,400,000
7,700,000
-
700,000
-
-
-
700,000
300,000
300,000
1,092,545
300,000
-
300,000
-
10,700,000
10,700,000
-
345,367
1,940,000
2,034,894
._7477-720
2,350,000 1
1,300,0001
1,000,000
16,100,000
32,239,567
200,000
200,000
200,000
1,042,168
-
-
-
24,600,000
33,489,289
200_000
200,000
200,000
24,600,000
34,531,457
30,838,720
15,295,000
4,720,000
28,130,000_
.. 43;710,000
155,611,815
1,910,506
767,883
18,954
3,953
67,510
71
2,768,806
_ 30,836,F201 _15,295,000 1
4,720,000 1
28,130,000.
43,710;000
1581380,620
30,391,720 14,900,000 4,450,000 19,320,000 42,510,000
_ 445,000 395,000 270,000 8,810,000 1,200,000
30,836,720 15,295,000 4,720,000 28,130,000 43,710,000
Page 5
JUNE 24- 26�:2O00:
Kona Kai Rosoat
San Diego .California
Western Coalition of Arid States
"The Voice of Watet Quality,
in The Arid West"
W NT zoog ANNUAL MEETING Who is! WESTCAS?
Charlie Nylander
Watermatters, LLC Protecting the Area's Water
Santa Fe, New Mexico and Environment
VICE PRESIDENT
Robert Hollander The Arid West has a unique ecosystem.
City of Phoenix Many months have no rain, and annual
Phoenix, Arizona
SECRETARY precipitation often is less than 12 inches.
Mary Gardner Consequently, it is essential to protect both
Littleton /Englewood WWTP the quantity and quality of water supplies.
Englewood, Colorado
TREASURER To this end, in 1992 the area's water and
Kelly Collins wastewater providers joined together to
CDM share their talents and resources, assuming
Albuquerque, New Mexico
the name Western Coalition of Arid States
BOARD ARIZONA OF DIRECTORS
ARIZONA or WESTCAS. A grassroots organization,
Ed Curley WESTCAS is dedicated to encouraging the
Bob Hollander development of water programs and
CALIFORNIA regulations which assure adequate supplies
stave ay
Manny Aran da of high q uali ty water for those living in
COLORADO the arid regions while protecting the
Sharon Henderson -Davis environment.
Mary Gardner
NEVADA What does WESTCAS offer?
Rick
s
Bruce Johnson provides rovides members with a
Bruce Mills
NEW MEXICO powerful presence in Washington, D.C. and
Randy Kirkpatrick in regional and state regulatory and
John Stomp legislative decision- making; an effective
TEXAS vehicle for information exchange through
Peggy Glass
Wayne Owen meetings and publications; the opportunity
IMMEDIATE PAST PRESIDENT to help draft federal, regional, state, and
Larry Libeu legal legislation and regulations about
ASSOCIATE DIRECTORS water quality and supply.
Charlie Nylander
Harold Thomas Who should belong to WESTCAS?
Alan D rr Water and wastewater service providers,
Dave McNeil including cities and towns, water and
WASHINGTON REPRESENTATION g
irrl ation districts, wastewater agencies,
Fred Hicks, Ph.D. g
J. Tom Ray, P.E. Native American nations, and others
ADMINISTRATIVE concerned with management of issues
Dawn Moore, CMP related to water and wastewater supply,
WEBSITE /E -MAIL. such as attorneys, engineering firms, and
W Ww. WESfcas.ORG
westus @mind>pnug.com consulting firms.
WESTCAS 20o9 ANNUAL
Join us for the Annual Meeting
June 24 -26, 2oo9 at the
Kona Kai Resort in San Diego, California
The theme of the conference is "Water Quality and Water Supply in
the Arid West —The Challenge of Sustainability." The conference will
focus on WESTCAS' role in developing an Arid West Policy for
Sustainability that will be environmentally sensitive, legislatively
sound, and in concert with the Administration's Regulatory agenda.
HOTEL & TRAVEL INFORMATION
Kona Kai Resort, 1551 Shelter Island Drive, San Diego, CA 921o6
(619) 221 -8000
WESTCAS has reserved a block of rooms for our attendees at the Kona
Kai Resort for the nights of Tuesday, June 23 through Friday, June 26,
2oo9. Rates are at the government per diem of $159 plus tax. With a
dramatic San Diego Bay location that offers easy access to all area at-
tractions, the Kona Kai Resort is a lush, waterfront getaway that of-
fers classic Southern California charm.
Make your sleeping room reservations before May 26th by
calling 1 -800- 566 -2524. Please note that the hotel's check in time
is 4:ooPM; checkout time is 12:ooPM. If you must cancel your hotel
room, please do so no later than 48 hours prior to arrival to avoid a
late cancellation fee.
Parking: The resort does not offer valet services; only self - parking.
All WESTCAS attendees will receive a discounted parking rate of $lo
per day. Overnight guests will be given a parking pass to hang in their
window that allows in /out privileges. Attendees not staying at the
hotel should let the ACE parking attendant know that they are
attending the WESTCAS meeting to qualify for the discounted rate
(for in /out privileges, you must get a receipt the first time you leave
and then show it each time you enter and exit that day).
Airport Transfers: Attendees who fly should make their
reservations into San Diego International Airport (SAN -3 miles from
the hotel) . The resort provides a complimentary airport shuttle daily
between the hours of 6AM -9PM. Upon arrival, guests should pick up
their luggage before calling the hotel to schedule the shuttle (they will
be told where to wait, what the shuttle looks like, and how long the
wait will be— typically from 5 to 15 minutes). Guests can schedule
their return trip to the airport with the resort bellmen. The shuttle
takes appointments every 30 minutes. Cabs are also available at an
estimated cost of $lo each way.
2oo9 ANNUAL MEETING
PRELIMINARY PROGRAM
Day 1 Wednesday June 24, 2009
8;ooAM- 12:ooPM Board of Directors Meeting
1:30PM- 2:00PM Welcome and Keynote: Speaker TBD
2:00PM- 5:00PM General Session I: Regulatory Focus
Moderated by Harlan Agnew, Esq., Pima County
Attorney's Office, Tucson, AZ
• Waters of the U. S.: Recent Court Cases
• Whole Effluent Toxicity, Emerging Contaminants,
Nutrients, and Stormwater Permits: Up to the
minute developments
• MS4 Permits: Review of the new draft permit for
Venture County, CA and discussion of Tempe draft
permit (if issued)
• Stimulus Guidance to include tests projects must
meet to qualify for funding
• Open Forum
5:OOPM- 5:30PM
Regulatory Committee Working Meeting
5:30PM- 7:OOPM
Welcome Reception
Day 2
Thursday June 25, 2009
8:OOAM
Continental Breakfast
8:3oAM— rl:ooAM
General Session II: Legislative Focus
Moderated by Wayne Owen, Planning Director, Tarrant
Regional Water District, Fort Worth, Texas
8:3oAM- 9:30AM
Hicks -Ray Assoeiates'Washington Update
Fred B. Hicks, Ph. D. and J. Tom Ray, P. E.
9:3oAM- 1o:3oAM
Panel Discussion: Emerging Contaminants/
Emerging Legislation
• Brenda Burman, Nature Conservancy,
Flagstaff, AZ (invited)
• Bill Hazencamp, Program Manager III, Office of
General Manager, Metropolitan Water District of
Southern California
• Betty Jordan, P. E., Alan Plummer Associates, Inc.,
Fort Worth Texas (invited)
1o:3oAM- u:3oAM
Panel Discussion: Providing Safe, Secure and
Sustainable Sohztions forAmerica's Water Needs
• Dave Smith, Ph.D., Manager Director of WateReuse
California (invited)
• Carolyn Ahrens, Booth Ahrens & Werkenthin,
Austin, TX (invited)
WESTCAS 2oo9 ANNUAL
PRELIMINARY PROGRAM 0
Day 2 Thursday June 25, 2009 (con't)
11:3oAM- 12:OOPM Legislative Committee Working Meeting
12:ooPM— 1:r5PM Luncheon with Speaker
Patricia Mulroy, General Manager, Las Vegas Valley
Water District and Southern Nevada Water Authority
(invited): "Water Sustainability: Southern Nevada
Water Authority's Perspective"
1:15PM- 3:30PM General Session III: WESTCAS Policy Focus
• Timothy Quinn, Executive Director, Association of
California Water Agencies (ACWA): "Sustained
Water Resourcesfor California: ACWA's New
Vision "(invited)
• Charlie Nylander, President, Western Coalition of
Arid States (WESTCAS): 'Sustainable Water
Quality and Water Supply for the Arid West
Beyond the 2V'Century: A policy perspective"
• Cat Shrier, Ph.D., P. G., Principal, Watercat
Consulting LLC: 'Aquifer Storage and Recovery
(ASR): EPA's Evolving Policy"
3:30PM- 4:ooPM Policy Committee Working Meeting: Development of
working list for future WESTCAS Policy Statements.
4:ooPM State Caucuses
4:30PM Board of Directors Meeting— Election of Officers
5:ooPM- 6:30PM Reception & Awards Presentation: Sponsored in part
by the Associates'Members
Day 3 Friday June 26, 2009
y:3oAM- 8:3oAM Associates Committee Meeting
8;3oAM- 1o;3oAM Breakfast and General Session IV: A Technical
Perspective
• Cindy Paulson, Brown & Caldwell : "Sustainable
Water Quality -New Approaches for the New
Normal"
• Richard Meyerhoff, Ph.D, Associate, CDM and
Don Schroeder, CDM: "Meeting Receiving Water
Quality Challenges, While Preserving Water
Resources"
10:3oAM- 12:ooPM General Session V: Outreach, Membership, Board and
State Reports
4k2oo9 ANNUAL MEETING
GISTRATION FORM
Please print or type. One form per person. Copy and mail to Dawn
Moore, WESTCAS, i8to Wynthrop Manor Drive, Marietta, GA 30064,
FAX to 770-424-9468, E -mail to westcas @mindspring.com, or register
online at www.westeas.org.
Attendee's Name:
Attendee's Title:
Organization:
Address:
City /State /Zip:
Phone: FAX:
E -mail Address:
Method of Payment (Please check the applicable box):
Enclosed is a check made payable to WESTCAS
Please charge my credit card:
Please check one: Visa AMEX _ MasterCard
Name on card:
Account #:
Expiration Date:
Signature:
WESTCAS Refund Policy: It is the policy of WESTCAS to offer a full
refund, minus a $5o.00 administrative fee, for conference registration if
the cancellation is made at least five (5) business days in advance of the
date of a scheduled conference. Cancellations made within five (5)
business days will not receive a refund. Cancellations must be received by
WESTCAS via mail to Dawn Moore, Administrative Director, WESTCAS,
i8io Wynthrop Manor Drive, Marietta, GA 3oo64 or via FAX to 770 -424-
9468 , or via E -mail to westcas @mindspring.com.
WESTCAS 2oo9 ANNUAL
EARLY REGISTRATION DEADL
IS JUNE 5, 2009.
Registration Fees
Early Late
Before A,/ter
6 /s /oo 6 /s /oo Amount
Package Registration
Includes two (2) breakfasts, Thursday's lunch,
reception, breaks, & conference materials
*Members: $300.00 $350.00 $
*Non- Members: $350.00 $400.00 $
*1st Time, Non - Member
California Agencies: $1oo.00 $100.00 $
*Student Attendees: No Charge No Charge $ 0.00
Wednesday only
One day registration:
$125.00
$150.00
$
Thursday only
One day registration:
$125.00
$150.00
$
Friday only
One day registration:
$125.00
$150.00
$
Additional Ticket Purchases:
*Wednesday Reception
#
@ $25.00
$
*Thursday Continental Breakfast: #
@ $20.00
$
*Thursday Lunch:
#
@$45.00
$
*Thursday Reception:
#
@ $25.00
$
*Friday Breakfast:
#
@ $30.00
$
Total----------------------- -------------------------------- $