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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 05/26/20091 10EastValley Water District 3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA BOARD MEETING May 26, 2009 3:00 P.M. AGENDA ------ ....-------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". CALL TO ORDER PLEDGE OF ALLEGIANCE -------- ----------------------------------------------------------------- 1. Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Board meeting minutes for May 12, 2009 4. Accounts Payable Disbursements: Accounts Payable Checks # 219669 through # 219862 which were distributed during the period of May 7, 2009 through May 20, 2009, in the amount of $564,868.88 and Payroll and benefit contributions for the period ended May 20, 2009 and included checks and direct deposits, in the amount of $216,146.64. Total Disbursement for the period $780,985.52 NEW BUSINESS :5. Resolution 2009.08 — A Resolution of the Board of Directors of the East Valley Water District supporting the "One Water One Watershed" Santa Ana River Watershed Integrated Regional Water Management Plan and its submission to the Department of Water Resources for Proposition 84, Chapter 2 program first -round funding 6. Discussion and possible action regarding late claim relief from Diane Glascom 7. Discussion and possible action regarding the District's 2008 Consumer Confidence Report (CCR) 13. Discussion and possible action regarding report on liability for Other Post Fmployee Benefits (OPEB) 9, Discussion and possible action regarding nominations for the CSDA Board of Directors 10. Discussion and possible action regarding letter agreement with the City of Highland for the acquisition of aerial imagery for GIS High Resolution Capability 11. Review and accept financial statements for the period ended April 30, 2009 PXPORTS 12. General Manager / Staff Reports 13. Consultant Reports 14. Committee Reports a. Legislative (Standing) b. Budget (Standing) c. Public Outreach (Standing) 15. Oral comments from Board of Directors MEETINGS 16. WESTCAS 2009 Annual Meeting, Kona Kai Resort, San Diego, June 24 -26, 2009 ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. SubLect to approval EAST VALLEY WATER DISTRICT MAY 12, 2009 REGULAR BOARD MEETING luI etsiYxy President Goodin called the meeting to order at 3:00 p.m. Ms McAndrews led t:he flag salute. PRESENT: Directors Goodin, Le Vesque, Morales, Sturgeon, Wilson ABSENT: None STAFF: Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Cecilia Contreras, Administrative Office Specialist; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Larry Malmberg, Roger Light (Pacific High School) APPROVAL OF AGENDA M /S /C (Wilson- Sturgeon) that the May 12, 2009 agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 3:01 p.m. There being no written or verbal comments, the public participation section was closed. Mr. Light arrived after the public comment section was concluded. President Goodin welcomed Mr. Light to the Board meeting and asked if he would like to speak before the Board. Mr. Light stated that he is a teacher from Pacific High School and that he and his students participated in the District's 2 "d Annual Inland Empire Solar Challenge; he appreciates the opportunity his students had to participate in the event; that the event is a school wide project with over 400 students participating; that the students work year long preparing for the next event; that the event is a great motivational tool for learning and they are looking forward to next years event. Minutes: 05/12/09 jph APPROVAL OF BOARD MEETING MINUTES FOR APRIL 28, 2009 NVS /C (Wilson - LeVesque) that the April 28, 2009 Board meeting minutes be approved as submitted. DISBURSEMENTS M/S /C (Wilson - LeVesque) that General Fund Disbursements #219460 through 219668 distributed during the period of April 28, 2009 through May 6, 2009 in the amount of $868,804.96 and Payroll Fund Disbursements for the period ended May 6, 2009 in the amount of $261,763.39 totaling $1,130,568.35 be approved. DIRECTORS' FEES AND EXPENSES FOR APRIL 2009 were presented to the Board for approval. M/S /C (LeVesque- Sturgeon) that the Directors' fees and expenses for April 2009 be approved as submitted. REVIEW AND APPROVAL OF ENGAGEMENT LETTER FROM ROGERS, ANDERSON, MALODY & SCOTT, LLP (RAMS) FOR ANNUAL AUDITING SERVICES PURSUANT TO GOVERNMENT AUDITING STANDARDS Mr. Tompkins reviewed the engagement letter with the Board; he stated that the audit will include a regular audit, a single audit regarding grants and information relating to OPEB (GASB 45). M/S /C (Wilson - Sturgeon) that the Board approve the engagement letter from Rogers, Anderson, Malody & Scott, LLP (RAMS) for the District's annual auditing services with the condition that the fee for the current year not exceed last years fees due to the District's budget constraints. GENERAL MANAGER/STAFF REPORTS The District Engineer reported on the District's operations to date; that the Consumer Confidence Report (CCR) is nearly complete. Ms .Hendricksen stated that the District would be participating in the East Highland's Ranch Home Improvement Fair this Saturday; that the judging for the District's poster contest will be concluded today; that she received many positive comments regarding the Inland. Empire Solar Challenge that the District hosted this past weekend. Mr. Tompkins provided information to the Board regarding a draft affirmation regarding Moody's credit rating for the District; that he needs to provide comments regarding the draft to Moody's by Wednesday and has requested direction from the Board. 2 Minutes: 05/ 12/09 jph The Board has requested that Mr. Tompkins provide a response to Moody's regarding the District's rates, Capital Improvement Programs and mandated costs. Information only. CONSULTANT REPORTS Ms McAndrews provided an update regarding the recent Inland Empire Solar Challenge and stated that the event was well received. COMMITTEE REPORTS a. Legislative (Standing) — That a number of legislative bills are under revision and that the committee will provide an update to the Board when the revisions have been completed. b. Budget (Standing) — The Budget Committee met on May 7`h to review a draft budget; that there is a Special Meeting scheduled for May 26`h to discuss the draft budget and recommendations made by staff regarding the budget with the entire Board. c. Public Outreach (Standing) — A meeting is scheduled for May 27`h ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Morales stated that he would be attending ACWA's conference next week. Director LeVesque stated that the Inland Empire Solar Challenge is a great program but the event .needs to be self - sustaining; that the District's bottled water program might be cut from the budget; that he will work with staff regarding an emergency water program. Vice President Wilson stated that he will be attending ACWA's conference next week; that lie was quite impressed with the District's Inland Empire Solar Challenge and concurs with Director LeVesque's comments that the event needs to be self - sustaining. Director Sturgeon offered his appreciation to Ms McAndrews for a well - organized event. LETTER TO THE DISTRICT REGARDING THE DISTRICT'S RECENT TOUR FROM ASSEMBLY MEMBER BILL EMMERSON Information only. AS130CIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT'S MEMBERSHIP MEETING HOSTED BY THE INLAND EMPIRE RESOURCE CONSERVATION DISTRICT, SHANDIN HILLS GOLF COURSE, MAY 18, 2009 Information only. 3 Minutes: 05/12/09 jph ADJOURN The meeting was adjourned at 3:34 p.m. Robert T. Martin, Secretary Donald D Goodin, President Minutes: 05/12/09 jph OEastValley �. Water District Board Memorandum F=rom: Brian W. Tompkins / Chief Financial Off/ r 'iubject: Disbursements. flecomrnendation: Approve the attached list of accounts payable checks and payroll issued during the period May 7, 2009 through May 20, 2009. Date: MAY 26, 2009 C{ackground: Accounts payable checks are shown on the attached listing and include numbers 219669 to 219862 for A. total of $564,838.88. The source; of funds for this amount is as follows: Unrestricted Funds $564,838.88 Grant Funds Payroll and benefit contributions paid for this period totaled $208,793.97. Director payroll paid for this period totaled $7,352.67. Tptal disbursements $780,985.52. 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Tompkins / Chief Financial Offcer� Subject: General Manager's Expenses_ ? Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period May 7, 2000 through May 20 ,2009. Background: Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $0.00. A summary of theses expenses by authorized payment methods follows: American Express — R Martin American Express — J Hendricksen CalCard — R Martin Cal_Card — J Hendricksen Cal_Card — E Bateman Direct Reimbursement Total $0.00 RESOLUTION NO. 2009.08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT SUPPORTING THE "ONE WATER ONE WATERSHED" SANTA ANA RIVER WATERSHED INTEGRATED REGIONAL WATER MANAGEMENT PLAN AND ITS SUBMISSION TO THE DEPARTMENT OF WATER RESOURCES FOR PROPOSITION 84, CHAPTER 2 PROGRAM FIRST -ROUND FUNDING WHEREAS, on the day of 2009, the East Valley Water District adopted Resolution No. supporting the implementation of the Upper Santa Ana River Watershed Integrated Regional Water Management Plan to promote collaborative solutions to regional water resource issues; and WHEREAS, the Santa Ana Watershed Project Authority (SAWPA), working with stakeholders and partners throughout the Santa Ana River Watershed has prepared the One Water One Watershed" (OWOW) Santa Ana River Watershed Integrated Regional Water Management Plan (IRWMP); and WHEREAS, the East Valley Water District participated in development of the Upper Santa Ana River Integrated regional Watershed Management Plant (Upper Santa Ana IRWMP, and the Board of Directors adopted said Upper Santa Ana IRWMP on February 12, 2008; and WHEREAS, the East Valley Water District has participated in the basin Technical Advisory Committee (BTAC) formed by the Upper Santa Ana IRWMP, including sub - committees on project prioritization as outlined in the Upper Santa Ana IRWMP; and WHEREAS, the BTAC participants have analyzed the projects submitted in the Upper Santa Ana IRWMP and have used the criteria and matrices set forth in the Upper Santa Ana IRWMP and have developed a list of projects that provide regional benefit and should be given priority for grant funding; and WHEREAS, the OWOW IRWMP represents one of the most significant and innovative collaborative planning efforts to date in addressing water resources in the Santa Aria River Watershed and builds on the Upper Santa Ana IRWMP; and WHEREAS, the OWOW IRWMP also will help secure significant funding for resources in the Santa Ana River Watershed through the California Department of Water Resources, Proposition 84, Chapter 2 Integrated Regional Water Management Program; and WHEREAS, it is the intention of the Board of Directors of the East Valley Water District that participation in the OWOW process is contingent upon an open, equitable, and mutually beneficial process for all agencies in the Santa Ana Watershed and great deference should be given to the funding priorities developed through the Upper Santa Ana IRWMP. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Valley Water District hereby supports the "One Water One Watershed" Santa Ana River Watershed Integrated Regional Water Management Plan and agrees to support SAWPA in its submittal of the Plan, on behalf of the Santa Ana River Watershed, for the DWR Proposition 84, Chapter 2 first -round funding for the benefit of the residents of the Santa Ana River Watershed. ADOPTED this day of 2009. East Valley Water District an ATTEST: IRobert E. Martin Secretary Donald D. Goodin President Diane Glasoom May 5, 2009 East Valley Water District P.O. Box 3427 San Bernardino, California 92413 On January 31st of this year I wrote to EVWD explaining that some months prior I had replaced two sections of pipe leading to the water meter because of a recurrent leak. It was subsequently determined by an EVWD engineer to be a faulty meter which they repaired and ended the leak. EVWD then sent a claim form which I did not get back to them until the early part of March. I was, at the time, unaware of the six month time frame. At that time your attorney sent a letter explaining you could not proceed because of this time limit I, then, called EVWD explaining that my first correspondence had reached them within the six month time frame. I spoke with Justine who was kind enough to find the original letter and contact your attorney, who in turn said the claim could be returned for consideration. I am returning the original papers. The letter dated March 6th is actually a copy of the January 31 st letter. Thank you, BRUNICK, MCELHANEY & BECKETT April 17, 2009 Diane Glascom 215 CA-ION STREET P. O. BOX 1320 REDLANDS, CALIFORNIA 923]:1 TELEPHONE (909) 793-0818 PLEASE REFER TO Re: Claim for Damages received by the East Valley Water District dated March 11, 2009 Dear Ms. Glascom: 'This office serves as General Counsel to the East Valley Water District ( "EVWD "). 'Notice is hereby given that the above - referenced Claim for Damages ( "the Claim ") was presented to EV WD's Board of Directors ( "the Board ") at its regular meeting of April 14, 2009. After review, and without waiving any rights, remedies, or defenses available to EVWD under the law, the Board instructed the undersigned to advise you in writing that the Claim is being returned to you herewith because it was not presented within six (6) months after the event or occurrence as required by law. See Sections 901 and 911.2 of the Government Code. Because the Claim was not presented within the time allowed by law, no action was taken on the Claim. Your only recourse at this time is to apply without delay to the EVWD for leave to present a. late claim. See Sections 911.4 to 912.2, inclusive, and Section 946.6 of the Government Code. Under some circumstances, leave to present a late claim will be granted. See Section 911.6 of the Government Code. You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately. Please be advised that, in providing this notice, EVWD does not intend to relinquish or waive any of your legal claims requirements or any rights or defenses potentially available to EVWD and /or its officers, employees, or agents. Diane Glascom April 17, 2009 Page Two Should a lawsuit be brought on the subject matter of this Claim which is subsequently determined to have been filed in bad faith and without reasonable cause, please be advised that EV WD will seek recovery of all of its defense costs as allowed by law, including but not limited to the provisions of California Code of Civil Procedure Sections 128.5 and 1038. Very truly yours, BRUNICK, McELHANEY & BECKETT Steven M. Kennedy Enclosures cc: Robert E. Martin, EV WD General Manager Rich Caldwell, Caldwell & Moreland Insurance ccate x1lczie "gym March 6, 2009 — Aa { Bast Valley Water District P.O. Box 3427 ga-r,. 3 ) ( t �, OF h) San Bernardino, California 92413 In July 2008 I noticed a water leak running down my front slope, seemingly from the water meter located above at street level. I called your office and spoke with Victor who explained they could not come onto the property to check or do any work. However, someone was sent to check the meter and called to say it was not the problem. I then called someone who dug up and replaced my portion of the pipe. The cost was $238.00. The leak continued. My workmen returned and replaced your portion of pipe. This cost another $200. The leak continued. I called my workmen again. At this point they said it was definitely the meter which they would not work on. I called your office again. A gentleman came and said it WAS the meter which was repaired that morning. Voila, no more leak. Since the problem did turn out to be a faulty meter, in retrospect, I believe you should reimburse me for the $438 I spent. Since my bill includes a monthly charge of $10.45 for the "water system " I had assumed it was to assure that the water system was kept in proper working order. Incidentally, prior to this time my water pressure was low. Your people had been here twice. Once they did something at you storage tank across the wary. The second time they pronounced it to be at functioning levels. So, as an added bonus of the meter repair, I now am enjoying adequate water pressure. I will appreciate you prompt response. Sincerely, �° D March 21, 2009 East Valley Water District P.O. Box 3427 San Bernardino, CA. 92413 In orderto alleviate unnecessary expense forthis work, I had mygardenertake care ofit. Most plumbers and even "handymen" ask $800 to $1000 forthis type of job. The gardener is usually paid in cash, $200 of which he was. 1 do have a check for the remaining $238 which is attached. In my original letter I stated the time as being July. However, I see my check is dated August. I apologize for not bringing this matter to your attention earlier and for misstating the dates, but intheinterimllostmy husband and was dealing with other things. So, you can understand why it has only recently reached the top of my "to -do" list. I'm also enclosing a copy of my original letter to EVW. Should you need any further clarification, you can reach me at the Monte Vista Dr. address or by phone. Thankyou, AST VALLEY WATER DISTRICT nEZPjs L 3654 EAST HIGHLAND AVE #18 HIGHLAND, CA 92346 u, it ; rj 2009 (909) 885 -4900 FAX(909) 889 -5732 zst Vi! ICY lct3i�il� s CLAIMS FOR DAMAGES TO PERSON OR PROPERTY INSTRUCTIONS: i. Subject to certain statutory exceptions, an action for money or damages may not be maintained against the Dis "mist unless written claim has been timely presented to the District and rejected in whole or in part. 2. A claim shell lie presented by the claimant or by a person acting on the claimant's behalf. 3. Answer all questions. Omitting information could make your claim legally insufficient. 4. NSnne and address of the person to whom you desire notices or communications to be sent regarding this (:[aim. 5. This claim lform must be signed on page 2 at bottom. s. attach separate sheets, if necessary, to give full details. SIGN EACH SHEET 7 Claim must be filed with Board Secretary. TO:EA13T VALLEY WATER DISTRICT ress ress of Claimant Citv and Give address to which you desire notices or communications to be sent regarding this claim: or INJURY occur? Give full particulars. rl,? /f R, e, Ru When did [DAMAGE or INJURY occur? LON date, time ofdayiAe9v r;�� aP pe veP��CeNt 1✓!S on diaoram on reverse appropriate, give street names and address and measurements from landmarks: What particular ACT or OMISSION do you claim caused th'e injury or damage? Give names of District employees causing the injury or damage, if known: HAG MGTer be- el✓ re VA;>~ed whet/ c ✓u� �I�,s7 No7i �iE.� or INJUKIES do you What AMOUNT do you claim on account of each item of injury or damage as of computation: Give ESTNIATED AMOUNT as far asf known you claim on account of each it of Insurance payments received, if any, and names of Insurance Company: or presentation of this claim, prospective injury or damage, SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE :SIDE Expenditures made on account of accident or injury: (Date - Item) (Amount) Name and Address of Witness, Doctors and Hospitals: READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West: indicate place of accident by " X 'and by showing house numbers of distance to street corners. If District Vehicle was involved, designate by letter" A " location of District vehicle when you first saw it, and by " B" location of yourself or your vehicle when you first saw District vehicle: location of District vehicle at time of accident by " A -1 " and location of yourself or your vehicle at the time of the accident by "B -1" and the point of impact by "X ". NOTE: If diagrams below do not ft the situation, attach hereto a proper diagram signed by claimant. CURB claimant or person tiling on relationship to Claimant: FOR OTHER ACCIDENTS SIDEWALK PARKWAY SIDEWALK FOR AUTOMOBILE ACCIDENTS L NU I c: rw ciaimams may De required to oe examined as to their ria Presentation of a false claim is a felony (Calif. Penal Code Sec. 72) CLAIMS MUST BE FILED WITH BOARD SECRETARY. CURB 2008; CONSUMER CONFIDENCE REPORT This brochure is a summary of the quality of the water that East Valley Water District (EVWD) provided to its customers last year. Included are details about where the water comes from, what it contains, and how it compares to State and Federal Standards. In our continuing effort to keep our water customers nformed, we are providing you with updated information because well- informed customers are our best allies. If, after reading this report, you have any questions, please call our Engineering Department at 909 -888 -8986, and ask for Ron Buchwald, District Engineer. En Espanol: Este informe contiene informaci6n muy importante sobre su agua (potable) de beber. Trad *zcalo 6 hable con alguien qua to entienda bien. Last year, as in years past, your tap water met all United States Environmental Protection Agency (USEPA) and State drinking water health standards. East Valley Water District vigilantly safeguards its water supplies. We are proud to report that our system has never exceeded a Maximum Contaminant Level (MCL) or violated any other water quality standard. East Valley Water District currently services more than 70,000 residents within our 30 square mile service area through 252 miles of water mains. We have two high quality water sources from which we :serve our customers. Those sources include the Santa Ana River and the Bunker Hill Groundwater Basin. During dry years, when the water supplies mentioned above are short, EVWD has yet another alternative. We can obtain water from the State Water Project through the San Bernardino Valley Municipal Water District. East Valley Water District draws water from the Bunker Hill Groundwater Basin through twenty (20) active groundwater wells. These wells are scattered throughout the District from the wilderness east: of Cone (:amp Road (Plant 125) to our Park site at Lynwood Drive and Harrison Street (Plant 24); from the McDaniel Well (Plant 141) on Third Street to Mountain Avenue and Marshall Boulevard (Plant 25). We also have one groundwater well that is currently inactive due to various water quality issues (Plant 40A). (East Valley Water District is actively pursuing rehabilitation of that well through new (treatment technologies). Another high quality water source is the Santa Ana River, which originates in the San Bernardino Mountains. It is diverted for our use at a point east of the Seven Oaks Dam, picked up at Southern California Edison's SAR #3 Hydroelectric Plant, and transported via the North Fork Canal to our Philip A. Disch Surface Water Treatment Plant (Plant 134). We also obtain Northern California water that is made available to us through the State Water Project that is managed by the State Department of Water Resources and the San Bernardino Valley Municipal Water District. Regional water, acquired from the Santa Ana River and the Bunker Hill Groundwater Basin, is the preferred source of water for the District. Our Board of Directors meet on the second and fourth Tuesday of every month at 3:00 p.m. The meetings are held at 3654 E. Highland Avenue, Suite 12, near the main office. Please feel free to participate in these meetings. In general, the sources of all drinking water (both tap and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material. It can also pick up substances resulting from the presence of animals or from human activity. Contaminants that may be present in source water include Microbial contaminants, such as viruses and bacteria may come from sewage treatment plants, septic systems, agricultural livestock operations, or wildlife. Radioactive contaminants, may be naturally occurring or be the result of oil and gas production and mining activities. Inorganic contaminants, such as salts and metals, may be naturally occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming. Pesticides and herbicides may come from a variety of sources, such as agriculture, urban storm water runoff, and residential uses. Organic chemical contaminants, including synthetic and volatile organic chemicals, are by- products of industrial processes and petroleum production, and can also come from gas stations, urban storm water runoff, agricuiturai application and septic systems. Water Quality Data Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of :>ome contaminants. The table below lists all the drinking water contaminants that we deteci:ed in our water system during the 2008 calendar year. The presence of these contaminants in the water does not necessarily mean that the water poses a health risk. Unless otherwise noted, the data presented in this table is from testing performed from January 1st - December 31st, 2008. The state requires us to monitor our wager for certain contaminants less than once per year because the concentrations of these contaminants are not expected to vary significantly from year to year. Some of the data, though representative of the water quality, is more than one year old. More information about contaminants and potential health effects can be obtained by calling the USEPA's Safe Drinking Water Hotline (1-800-426- 4791) or visiting their website at www .epa.cov /safewater /hfacts.html. (;INSERT ALL TABLES HERE) Nitrate (NO3) in drinking water at levels above 45 parts per million (ppm) is a health risk for infants less than six months of age. Such nitrate levels in drinking water can interfere with the capacity of the infant's blood to carry oxygen, resulting in a serious illness. Symptoms include shortness of breath and blueness of the skin. Nitrate levels above 45 ppm may also affect the ability of the blood to carry oxygen in other individuals, such as pregnant women and those with certain specific enzyme deficiencies. Nitrate levels may rise quickly for short periods of time because of rainfall or agricultural activity. If you are caring for an iifant or are pregnant, you should ask for advice from your health care provider. Arsenic (As) in drinking water at levels above 10 parts per billion (ppb) is a health risk. Our drinking water meets the federal and state standard for arsenic; it does contain low levels of arsenic. The arsenic standard balances the current understanding of arsenic's possible health effects against the costs of removing arsenic from drinking water. The U.S. Environmental Protection Agency continues to research tie health effects of low levels of arsenic, which is a mineral known to cause cancer in humans at high concentrations and is linked to other health effects such as skin damage and circulatory problems, Tetrachloroethylene (PCE) in drinking water at levels above 5 parts per billion (ppb) is a health risk. Some people who use water - containing tetrachloroethylene in excess of the MCL over many years may experience liver problems, and may have an increased risk of getting cancer. Radon is a radioactive gas that you can't see, taste or smell. It is found throughout the United States. Radon can move up through the ground and into a home through cracks and holes in the foundation. Radon can build up to high levels in all types of homes. Radon can also get into indoor air when released from tap water while showering, washing dishes, and other household activities. Compared to Radon entering the home through the soil, Radon entering the home through tap water will, in most cases, be an extremely small source of Radon in indoor air. Radon is a known human carcinogen. Breathing air that contains large amounts of Radon can lead to lung cancer. If you are concerned about the Radon in your home, have the air in your home tested. Testing is inexpensive and easy. You should have your home repaired if the level of Radon in your air is 4 Pico Curies per liter of air (pCi /L) or higher. There are simple ways to fix a Radon problem that are relatively inexpensive. For additional information, call your State Radon program or call USEPA's Radon Hotline (800) SOS -RADON or 1- 800 - 745 -7236. Total Trihalomethanes (TTHM) and Haloacetic Acids (HAAS) above the Federal MCL of 80 ppb - (TTHM) and 60 ppb - (HAAS) as a running annual average: Total Organic Carbon (TOC) has no health effects. However, total organic carbon provides a medium for the formation of disinfection by-products. These by- products include trihalomethanes (TTHM) and haloacetic acids (HAAS). Drinking water containing these by- products in excess of the MCL may lead to liver or kidney problems, or nervous system effects, and may lead to an increased risk of cancer. EVWD has not exceeded the MCL for TTHM or HAAS, but is currently in the process of designing modifications to our Surface Water Treatment Plant to greatly reduce the production of disinfection by- products through a process called submerged membrane filtration. Cryptosporidium is a microbial pathogen found in surface water throughout the U.S. Although filtration removes Cryptosporidium, the most commonly used filtration methods cannot guarantee 100 percent removal. Current test methods do not allow us to determine if the organisms are capable of causing disease. Ingestion of Cryptosporidium may cause Cryptosporidiosis, which is an abdominal infection. Symptoms of infection include nausea, diarrhea and abdominal cramps. Most healthy individuals can overcome the infection within a few weeks. However, people with weak immune systems are at greater risk of developing life- threatening illness. We encourage such persons to consult their doctor regarding appropriate precautions to avoid infection. Cryptosporidium must be ingested to cause infection, and it may be spread through means other than drinking water. Unregulated Contaminants — monitoring for additional contaminants helps the Environmental Protection Agency (USEPA) and CA -DPH determine where certain contaminants occur and whether the contaminants need to be regulated. Turbidity is a measure of cloudiness of the water. We monitor it because it is a good indicator of the effectiveness of our filtration system. Perchlorate (0104) in drinking water at levels above 6 parts per billion (ppb) is a health risk. Perchlorate is both a naturally occurring and man -made chemical. Most of the Perchlorate manufactured in the United States is used as the primary ingredient of solid rocket propellants, fireworks and explosives. It also has a variety of industrial uses, such as a component of air bag inflators among others. Perchlorate has been shown to interfere with uptake of iodide by the thyroid gland, and thereby reduce the production of thyroid hormones, leading to adverse affects associated with inadequate hormone levels. Thyroid hormones are needed for normal prenatal growth and development of the fetus, as well as for normal growth and development in the infant and child. In adults, thyroid hormones are needed for normal metabolism and mental function. Please feel free to call our District Engineer, Ron Buchwald, at 909 - 888 -8986, if you have any additional questions regarding Perchlorate. Fluoride: Since June 1995, East Valley Water District has operated under a fluoride variance, which allows the District to serve water with fluoride concentrations up to 3.0 mg /L. Under that variance, EVWD must notify its customers if the fluoride level exceeds 2.0 mg /L in any quarter. Since June 1995, EVWD has not exceeded the 2.0 mg /L level. The reason for obtaining this variance was to allow EVWD to continue using a critical production Well ( #39) that produces water with fluoride concentrations in excess of 2.0 mg/L. In January 2003, EVWD completed construction of a blending facility at Plant 39 and has been successful in blending Well 39 water down to a consistent concentration level of 1.6 mg /L or less. Lead: Infants and young children are typically more vulnerable to lead in drinking water than the general population. It is possible that lead levels in your home may be higher than at other homes in the community as a result of materials used in your home's plumbing. If you are concerned about elevated lead levels in your home's water, you may wish to have your water tested and /or flush your faucet for 30 seconds to 2 minutes before usage may lower the lead content. Additional information is available from the Safi=. Drinking Water Hotline (1- 800 - 426- 4791). In order to ensure that tap water is safe to drink, the United States Environmental Protection Agency ( USEPA) and the State Department of Public Health (CA -DPH) prescribe regulations that limit the amount of certain contaminants in water provided by public water systems. We are required to treat our water according to the CA -DPH regulations (California State Department of Public Health's regulations are the same or more stringent than USEPA's regulations). CA -DPH regulations also establish limits for contaminants in bottled water that must provide the same protection for public health. Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno- compromised individuals such as persons undergoing chemotherapy, persons who have undergone organ transplants, people with HIV /AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about their drinking water from their health care providers. USEPA / Centers for Disease Control (CDC) offer guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants. These guidelines are available by calling the Safe Drinking Water Hotline (1- 800 -426- •4791). (Preventing contamination is the key to keeping water supplies safe. Once a drinking water supply becomes contaminated, a community is faced with the difficult and costly task of installing treatment facilities or locating an alternative source. You can help protect our precious water supply by disposing of harmful household products and other toxic chemicals in the proper manner. Household hazardous waste includes, but is not limited to: cleaners, glues, soaps, pesticides, paints, fertilizers, medicines, chlorine, motor oil and batteries. Never dump these wastes down the drain, in the trash or on the ground. Instead, take them to a hazardous waste collection or recycling center. Whenever possible, reduce your use of toxic household products by switching to safer alternatives. Source Water Assessments — in March 2002, EVWD completed Source Water Assessments on all of our active groundwater wells. The report includes a section listing the vulnerability to activities associated with contaminants detected in water supplies. To aid in your understanding that these occurrences can iurther contribute to groundwater contamination, we have included the following list of potentially contaminating activities. Airport: -- maintenance / fueling area Agricultural drainage Artificial recharge projects — spreading basins Automobile — body shops, car washes, gas stations, repair shops Boat services / repair / refinishing Chemical / petroleum processing / storage Contractor or government agency equipment storage yards Dry cleaners Fertilizer, pesticide / herbicide application Fleet / truck / bus terminals Funeral services / cemeteries Golf courses Historic gas stations Housing — high density Junk / scrap 7 salvage yards Known contaminant plumes Lumber processing and manufacturing Machine shops Metal plating / finishing / fabricating Military installations Parking lots / malls Parks, schools Septic systems — high density, low density Sewer collection systems Surface water — streams / lakes/ rivers Transportation corridors — road right -of -ways Underground storage tanks — confirmed leaking tanks Utility stations — maintenance areas Waste transfer / recycling stations Wells —water supply, agricultural, irrigation, abandoned nor information on specific wells, contact Ron Buchwald, District Engineer at (909) 888 -8986 To comply with State and Federal law, Water Production and Treatment Operators must possess and maintain valid State of California State Department of Public Health certification in water treatment. Only certified employees operate, monitor and regulate the wells, reservoirs and treatment plants that make up your water system. Our Water Quality Technicians must also possess and maintain state certification in water treatment. To ensure that the water you drink meets all State and Federal standards for domestic drinking water, we collect and test more than 1,000 water quality samples throughout the water system each year. The employees that repair and maintain the water facilities are required to obtain and retain State of California Water Distribution Operator Certification. All of these employees are state certified in various grade levels (I -V) through a combination of college -level course work in water science, years of work experience and successfully passing a State administered examination. We do all this to ensure that all water we serve meets or exceeds State and Federal standards. rerlmis and abbreviations used in the tables: GA -DPH: California State Department of Public Health. Colonies /mL.: A measure of the number of coliform colonies (bacteria) per known volume of water. Color Units: A measure of color in the water. Counting Error (CE): A value, usually in %, to account for a +/- error in lab counts of specific contaminants found during analysis. ICR: Information Collection Rule Maximum Contaminant Level (MCL): The highest level of a contaminant that is allowed in drinking water. Primary MCLs are set as close to the (PHGs or MCLGs) as is economically and technologically feasible. Secondary MCLs are set to protect the odor, taste, and appearance of drinking water. Maximum Contaminant Level Goal (MCLG): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLG's are set by the U.S. Environmental Protection Agency. Maximum Residual Disinfectant Level (MRDL): The level of a disinfectant added for water treatment that may not be exceeded at the consumer's tap. Maximum Residual Disinfectant Level Goal (MRDLG): The level of a disinfectant added for water treatment below which there is no known or expected risk to health. MRDLGs are set by the U.S. Environmental Protection Agency. Microsiemens Per Centimeter (µS /cm): A measurement of the electrolytes in the water, which determines the ability of the water to conduct electrical current. Micrograms per Liter (pg /L): A measure of a contaminant in a known quantity of water. 1 pg /L equals 1 part per billion (see parts per billion). Milligrams per Liter (mg /L): A measure of a contaminant in a known quantity of water. 1 mg /L equals 1 part per million (see parts per million). MGD: Million Gallons per Day. N/A — Not applicable. ND — Not detected or below the detection limit for reporting. Nephelometric Turbidity Units (NTU): A measure of cloudiness due to undissolved solids. We measure turbidity because it is a good indication of the effectiveness of our filtration system and /or water quality. Parts Per Billion (PPB): One part per billion corresponds to one minute in 2,000 years or one penny in 510,000,000.00. (Ten million dollars). Parts Per Million (PPM): One part per million corresponds to one minute in two years or one penny in $10,000.00. (Ten thousand dollars). pH: An expression of the intensity of the basic or acid condition of a liquid. The pH may range from 0 to '4, where 0 is most acid, 14 most basic and 7 neutral. Primary Drinking Water Standards (PDWS): Primary Drinking Water Standards contain MICLs and MRDL.s for contaminants that affect human health. These standards also include the monitoring and reporting requirements associated with each contaminant. PicoCuries per Liter (pCi /L): A measure of the radioactivity in the water. Public Health Goal (PHG): The level of a contaminant in drinking water below, which there is no known or expected risk to health. PHGs are set by the California Environmental Protection Agency. Regulatory Action Level (AL): The concentration of a contaminant, which if exceeded, triggers treatment or other requirements, such as public notification, that a water system must follow. Reportable Detection Limit (DLR): The designated minimum concentration, detected by particular analytical method that, if exceeded, must be reported to the California State Department of Public Health. System water: A blend of surface water and ground water Threshold Odor Number (TON): A measure of odor coming from the water. Treatment Technique (TT): A required process intended to reduce the level of a contaminant in drinking water. UCMR: Unregulated Contaminant Monitoring Rule Variances and Exemptions: Department permission to exceed an MCL or not comply with a treatment technique under certain conditions. < Means `less than ". For example <0.2 means the lowest detectable levels is 0.2 and that the contaminant was less than 0.2 and therefore not detected. EVWD Water Quality ,t 'a? Sam le Average Average Unit Range of Violation Ova ter �utibidtty Micr_obwlogical ConternhariM, .�� Sample MCL PHG Level of Typical Source . Likely source of contamination .: Date (MCLG) (MCLG) Detected Measure Detection Yes No 2008 TT =INTU N/A 0.27 0.04 -0.27 X Presence >5 Presence Soil Runoff (P) or 0 -P to 1 -P TT =95% of Naturally present in the Total Coliforrn Bacteria 2008 samples per 0 A Absence per month X environment 0.04 -0.27 X month (A) treatment processes Presence Dtsin[eEtipri By Pkoducts E 5r- Fecal Coliform and E. Coli 2008 >1 0 A A X Human / Animal Waste krl��Res�dual`s Drslrife4Mion sy Products} Absence + Precursoas -Y, Average (A) Range of Violation Heterotrophic: Plate Count 2008 500 0 4.9 Colonies /m <1 -370 X Naturally present ii the FEDERAL RULE: Date MCL (MCLG) Detected L Detection Yes No environment ,t 'a? Sam le Average Unit Highest Range of Violation Ova ter �utibidtty _� MCL MCLG Level Typical Source . ,?', ,. Date MCL (MCLG) Found Detection Yes No Yes No 2008 TT =INTU N/A 0.27 0.04 -0.27 X Turbidity Soil Runoff TT =95% of Aluminum 2008 1000 600 61 pg /L 2008 Samples <0.3NTU N/A 0.27 0.04 -0.27 X ,t 'a? Average Unit Range of Violation surface Water A%(ujntnurfl „ x'+ Sample PHG Level of Likely source of contamination ' Date MCL (MCLG) Detected Measure Detection Yes No Erosion of natural deposits; Aluminum 2008 1000 600 61 pg /L 61 -67 X Residue from some surface water) treatment processes Dtsin[eEtipri By Pkoducts E 5r- TTHM and HAA5 results are calculated based on a running quarterly average per CA Department of Public Health Drsiritert and Drinking Water Standards krl��Res�dual`s Drslrife4Mion sy Products} + Precursoas -Y, Average Unit Range of Violation Sample PHG Level of Likely source of contamination FEDERAL RULE: Date MCL (MCLG) Detected Measure Detection Yes No 'TTHM (Total "frihalomethanes) 2008 80 N/A 33.0 pg /L ND -79.0 X By-product of drinking water chlorination and organics HAA5 (Haloac:etic Acids) 2008 60 N/A 11.0 Ng /L ND -25.0 X By-product of drinking water chlorination and organics Chlorine 2008 MRDL MRDL 0.60 mg /L 0.60 -1.5 X Drinking water disinfectant added 4.0(Cl2) 4.0(Cl2) for treatment ,`s a, Average unit Range of Violation Radig.fl t ontalxlmants Sample MCL PHG Level of Likely source of contamination ` ' Date (MCLG) Detected Measure Detection Yes No Gross Apha parlicle activity' 2008 15 0 7.605 pCi /L 4.56 -14.0 X Decay of natural and man -made deposits Natural Uran urn" 2008 20 0.43 14 pCi /L 14 X Decay of natural and man-made deposits [Radon (see exphanation under 1999 N/A N/A 1531.5 pCi /L 320 -3870 X Decay of natural and man -made "Radon-") _..___ ___, deposits ' When Gross Alpha particle activity exceeds 5.0 pCi /L, then analyze for uranium. " If uranium exceed 20 pC:i /L, then monitor for four quarters. If average of four quarters is <20, then you are in Uranium compliance but must calculate gross alpha minus uranium Counting Error (CE) pCi /L. If result is less than 15 pCi /L, then you are in Gross Alpha MCL compliance. East Valley Water District is well within MCL standards after analysis calculations. EVWD Water Quality Contaminants) Next Sampling: > {, Sample Action Level # Samples 90th # Samples Exceeding Violation Likely source of contamination I October /2009:" .:... Date ppm (AL) Taken Percentile (AL) Yes No Internal corrosion of household water plumbing systems; Lead 2006 0.015 58 0.049 0 X Discharges from industrial manufacturers; Erosion of natural deposits. Internal corrosion of household water plumbing systems; -opper 2006 1.3 58 0.819 0 X Discharges from industrial manufacturers; Erosion of natural deposits; Leaching from wood preservatives. Average Unit Regulated Organic Contaminants Sample MCL PHG Level of Range of Violation Likely source of contamination - . Date (MCLG) Detected Measure Detection Yes No Discharge from factories, dry rehachloroethyiene (PCE) 2008 5 0 <0.50 pg /L <0.50 -1.9 X cleaners, auto shops (metal degreaser). E10ard Memorandum Date: May 26, 2009 From: Brian Tompkins / CFO Subject: OPEB Actuarial Valuation ReconamE:ndation: Approve the attached actuarial valuation prepared by the Epler Company. Background: In March the board approved contracting with the Epler Company to calculate the District's accrued liability for Other Post Employment Benefits (OPEB) in accordance with Governmental Accounting Standards Board (GASB) Statement No. 45. Epler has completed their valuation, information from which will be used to satisfy new reporting requirements for the District's year -end financial statements, beginning with this fiscal year. Some of the important numbers included in the report are: Actuarial Liability (AL) — $2,169,212 — this is the present value of the total cost of the District's OPEB for all current retirees and employees. Actuarial Accrued Liability (AAL) — $1,290,086 — this is the portion of the Actuarial Liability related to past service by current retirees and employees - through June 30, 2008 Annual Required Contribution (ARC) - $163,799 — this is the annual expense the District will begin recording at year -end. It consists of 1) $79,877, which is the current year cost of the benefit, and 2) $83,922, which is a 1/30 amortization of the Actuarial Accrued Liability for past service. The District is under no obligation to start pre- funding this accrued obligation, i.e., setting funds aside in an irrevocable trust to be used only for payment of this benefit. The only requirement is that the expense (ARC), and the unfunded portion of the related liability, be recognized in the District's financial statements and that the Actuarial Liability be disclosed in the financial statement notes. Staff recommends approving the valuation report for purposes of meeting financial reporting requirements. Staff does not, however, recommend pre- funding the liability in a trust at this time because some trust administrators (PERS for example) have adopted an aggressive assumed rate of return on trust investments (7.75 %) in order to allow trust members to recognize a lower ARC. This requ red an aggressive investment portfolio, which led to substantial loss of value of trust assets in 200E -09. Staff recommends waiting two years, having the valuation updated, possibly modifying some assumptions, and then looking at a pre- funding plan at that time. Sudget Impact: Ranges from $0 to $163,799 depending on the funding plan established by the Board of Directors. A book entry will be required to accrue the amount of the Annual Required Contribution not pre- funded, and not being paid out in benefits to current retirees ($30,409). DRAFT2 East Valley Water District Actuarial Valuation As of July 1, 2008 Prepared by: The Epler Company 450 "B" Street, Suite 750 San Diego, CA 92101 (619) 239 -0831 May 2009 DRAFT2 East Valley Water District Actuarial Valuation as of July 1, 2008 Table of Contents Page Section I. Executive Summary ............................................................. ............................... 1 Section 17:. Financial Results .................................................................. ............................... 5 Section III. Projected Cash Flows ............................................................. .............................10 Section rJ. Funding Analysis ................................................................... .............................12 `iec ;tion V. Benefit Plan Provisions ......................................................... .............................13 SectionVI. Valuation Data ........................................................................ .............................15 Section VII. Actuarial Assumptions and Methods ................................... ............................... 16 Section VIII. Actuarial Certification ........................................................... .............................21 CADocuments and Settings \brian.EV WD'Local Settings \Temporary Internet Files \OLK4\EV WD Actuarial Valuation Report DraftIdoc Section I. Executive Summary Back round DRAFT2 East Valley Water District (the District) selected The Epler Company to perform an actuarial valuation of its retiree health program. The purpose of the actuarial valuation is to measure the District's liability for retiree health benefits and to estimate the District's accounting requirements for other post - employment benefits (OPEB) under Governmental Accounting Standards Board Statements No. 43 & 45 (GASB 43 and GASB 45). GASB 45 requires accrual accounting for the expensing of OPEB. The expense is generally accrued over the working career of employees, rather than on a pay -as- you -go basis. GASB 43 requires additional financial disclosure requirements for funded OPEB Plans. The District provides medical coverage to 70 active employees and 8 retired employees through the Ca1PERS Health Program. At retirement, the District provides a contribution for the continuation of medical coverage for eligible retirees. Eligibility for a District contribution requires retirement from the District and from PERS with at least 5 years of service. The District's provides the CalPERS minimum required contribution for employees ($101 in 2009 and indexed to medical inflation) meeting this eligibility requirement. In addition, employees retiring with at least 20 years of service received an additional monthly maximum dollar amount. The additional monthly dollar amount is currently $500 and scheduled to increase to $550 in July, 2009. This additional contribution is provided through the retiree's attainment of Medicare eligibility age. Section V of the report details the plan provisions and current premium costs that were included in the valuation. Results of the Retiree Health Valuation The amount of the actuarial liability for the District's retiree health benefits program as of July 1, 2008 is $2,169,212. This amount is based on a discount rate of 5% which assumes the District continues to maintain the retiree health benefits program as an unfunded plan. The amount represents the present value of all contributions for retiree health benefits projected to be paid by the District for current and future retirees. If the District were to place this amount in a fund earning interest at the rate of 5% per year, and all other actuarial assumptions were exactly met, the fund would have exactly enough to pay all expected contributions for retiree health benefits. This includes contributions for retiree health benefits for the current retirees as well as the current active employees expected to retire in the future. The valuation does not consider employees not yet hired as of the valuation date. If the amount of the actuarial liability is 1 CADocuments and Settings \brian.EV WD\Local SettingATemporary Internet Files \OLK4\EV WD Actuarial Valuation Report DraftIdoc DRAFT2 apportioned into past service, current service and future service components; the past service; cornponent (actuarial accrued liability) is $1,290,086, the current service component (normal cost) is $76,073 and the future service component (not yet accrued liability) is $799,249. �?xa>ense Currently, the District expenses for retiree health benefits on a pay -as- you -go basis. The estimated pay -as- you -go expense or employer contribution amount for the 2008 /2009 fiscal year is $30,409. This amount includes payments for employees expected to retire during the 2008/2009 fiscal year. Under GASB 45, the District is required to adopt accrual accounting for the expensing of its retiree health benefits. The expense is generally accrued over the working career of employees. If the District adopts accrual accounting under GASB 45 for its 2008/2000 fiscal year, its accrual expense or annual required contribution under GASB terminology is $163,799. This amount is comprised of the present value of benefits accruing in the fiscal year (normal cost) plus a 30 -year amortization (on a level - dollar basis) of the unfunded actuarial accrued liability (past service liability) at July 1, 2008. Thus, it represents a means to expense the plan's liabilities in an orderly manner. The net OPEB obligation at the end of the fiscal year will reflect any actual retiree health contributions and any GASB eligible pre - funding amounts made during the period. Funding The District has not informed us of any funds eligible as plan assets under GASB 45. Under GASB 45, assets cannot be considered as employer contributions or plan assets unless they are segregated for exclusive use for retiree health benefit payments and secured from creditors of the District. The valuation provides alternative results assuming the District were to adopt pre-funding through the California Employers' Retiree Benefit Trust (CERBT), a GASB eligible trust. The CERBT has an investment policy with an expected long -term rate of return equal to 7.75% for employers pre- funding the annual required contribution each year. The results using a 7.75% discount :rate are provided in the financial results section of the report and a comparison of the valuation results using a 7.75% versus a 5% discount rate on the liabilities and annual required contribution are provided in the following table. The results assuming the District partially pre- funds for retiree health benefits have also been provided in Section II of the report. 2 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report DraftIdoc Actuarial Liability: Actuarial Accrued (Past Service) Liability: Unfunded Actuarial Accrued Liability: Annual Required Contribution: Expected District Contributions: DRAFT2 5% Discount Rate 7.75% Discount Rate $2,169,212 $1,329,516 $1,290,086 $$883,497 $1,290,086 $$883,497 $163,799 $125,297 $30,409 $125,297 There are multiple ways to approach the funding of a retiree health plan. The annual required contribution (accrual expense) is one method, of many, that could be used to pre -fund benefits. Section IV of the report provides other funding alternatives for the District. Actuarial Basis The actuarial valuation is based on the assumptions and methods outlined in Section VII of the report. To the extent that a single or a combination of assumptions is not met the future liability may fluctuate significantly from its current measurement. As an example, the healthcare cost increase anticipates that the rate of increase in medical cost will be at moderate levels and decline over several years. Increases higher than assumed would bring larger liabilities and expensing requirements. A 1% increase in the healthcare trend rate for each future year would increase the annual required contribution by 15 %. In addition, the valuation is based on the assumption that the District's additional monthly contribution for employees with at least 20 years of service will increase in future years. If this contribution remains at $550 for all future years the annual required contribution would decrease by 18 %. Another key assumption used in the valuation is the discount rate which is based on the expected rate of return of plan assets. The valuation is based on a discount rate of 5 %. A 1% decrease in the discount (interest) rate would increase the annual required contribution by 14 %. A 1% increase in the discount (interest) rate would decrease the annual required contribution by 10 %. 3 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report DraftIdoc DRAFT2 GASB 45 requires that implicit rate subsidies be considered in the valuation of medical costs. An implicit rate subsidy occurs when the rates for retirees are the same as for active employees. Since pre - Medicare retirees are typically much older than active employees, their actual medical costs are almost always higher than for active employees. It is our understanding that the District participates in community -rated health plans and is exempt from valuing this rate subsidy. Typically, inclusion of the rate subsidy will result in significantly larger liabilities and expensing requirements. 4 C:\Docunamts and Settings \brian.EV WD\Lacal Settings \Temporary Internet Files \OLK4\EV WD Actuarial Valuation Report DraftUoc Section II. Financial Results A. Valuation Results DRAFT2 The table below presents the employer liabilities associated with the District's retiree health benefits program determined in accordance with GASB 43 & 45. The actuarial liability (AL) is the present value of all the District's contributions projected to be paid under the program. The actuarial accrued liability (AAL) reflects the amount attributable to the past service of current employees and retirees. The normal cost reflects the accrual attributable for the current period. The results were determined using the 5% discount rate which reflects the District maintaining its current funding policy. Total 1. Actuarial Liability (AL) Actives $1,885,106 Retirees 284,106 Total AL $2,169,212 2. Actuarial Accrued Liability (AAL) Actives $1,005,980 Retirees 284,106 Total AAL $1,290,086 3. Normal Cost at July 1, 2008 $ 76,073 No. of Active Employees 70 Average Age 42.8 Average Past Service 10.8 Estimated Payroll $4,330,000 No. of Retired Employees 8 Average Age 65.5 Average Retirement Age 57.8 5 C:\Documents and Settings \brian.EVWD\L oval Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc DRAFT2 1E3. Development of Unfunded Actuarial Accrued Liability The table below presents the development of the unfunded actuarial accrued liability (UAAL). The unfunded actuarial accrued liability is the excess of the actuarial accrued liability (AAL) over the actuarial value of eligible plan assets'. Eligible assets under GASB 45 must be segregated and secured for the exclusive purpose of paying for the retiree health benefits. Total 1. Actuarial Accrued Liability (AAL) $1,290,086 2. Actuarial Value of Assets' 0 3. Unfunded AAL (UAAL) $1,290,086 C. Amortization of Unfunded Actuarial Accrued Liability The amortization of the UAAL component of the annual required contribution (ARC) is being amortized over the maximum acceptable amortization period of 30 years on a level - dollar basis. Total 1. Unfunded AAL (UAAL) $1,290,086 2. Amortization Period 30 3. Amortization of UAAL $ 83,922 D. Annual Required Contribution (ARC) The table below shows the development of the annual required contribution (ARC) under GASB 45 for the District's 2008 /2009 fiscal year and provides the estimated ARC for the District's 2009/2010 and 2010/2011 fiscal year. 1. Normal Cost at End of Year 2. Amortization of UAAL at End of Year 3. Annual Required Contribution (ARC) Fiscal Year 2008/2009 $ 79,877 83.922 $163,799 Fiscal Year 2009/2010 $ 83,870 83.922 $167,792 Fiscal Year 2010/2011, $ 88,064 83.922. $171,986 The District. has not reported any eligible plan assets under GASB 45 as of July 1, 2008. 6 C:\Documents and Settings \brian.EVWD\LocaI Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc DRAFT2 E. Estimated Net OPEB Obligation at 6/30/09 The table below presents an estimate of the net OPEB obligation at the end of the 2008 /2009 fiscal year. The actual net OPEB obligation will reflect actual District contributions made for payment of retiree health benefits and expenses and to pre -fund. F. Results - Alternative Discount Rate The District also requested the measurement of the liability and annual required contribution using a discount rate to reflect pre - funding the retiree health benefits through the California Employers' Retiree Benefit Trust (CERBT). The 7.75% comparable financial results in the following table reflect a policy to fully - fund the annual required contribution through CERBT. The 6.0% comparable financial results reflect a policy to partially -fund (50 %) the annual required contribution through CERBT. 7 C:\Documents and Settings\brian.EVWD\I.ocal Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc Total 1. Annual Required Contribution (ARC) $163,799 2. Interest on Net OPEB Obligation 0 3. Adjustment to ARC 0 4. Annual OPEB Cost $163,799 5. Expected Employer Contributions 30,409) (Inclusive of Benefit Payments) 6. Increase in Net OPEB Obligation $133,390 7. Net OPEB Obligation — Beginning of Year 0 8. Net OPEB Obligation — End of Year $133,390 F. Results - Alternative Discount Rate The District also requested the measurement of the liability and annual required contribution using a discount rate to reflect pre - funding the retiree health benefits through the California Employers' Retiree Benefit Trust (CERBT). The 7.75% comparable financial results in the following table reflect a policy to fully - fund the annual required contribution through CERBT. The 6.0% comparable financial results reflect a policy to partially -fund (50 %) the annual required contribution through CERBT. 7 C:\Documents and Settings\brian.EVWD\I.ocal Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc Lstimated Net OPEB Obligation at 6/30/09 1. Annual Required Contribution (ARC) $163,799 DRAFT2 Liabilities 5.0% 6.0% 7.75% hActuarial Liability (AL) 0 3. Adjustment to ARC Actives $1,885,106 $1,532,301 $1,107,838 Retirees 284,106 257,786 221.678 Total AL $2,169,212 $1,790,087 $1,329,516 2, Actuarial Accrued Liability (AAL) (Inclusive of Benefit Payments) Actives $1,005,980 $ 854,814 $ 661,819 Retirees 284,106 257,786 221,678 Total AAL $1,290,086 $1,112,600 $ 883,497 3. Actuarial Value of Assets 0 0 0 4. Unfunded AAL (UAAL) $1,290,086 $1,112,600 $ 883,497 Annual,R.equired Contribution (ARC) FY2008/2009 L Normal Cost at End of Year $ 83,870 1. Normal Cost at End of Year $ 79,877 $ 65,833 $ 48,662 2. Amortization of UAAL at End of Year* 83,922 80,829 76.635 3. Annual Required Contribution (ARC) $163,799 $146,662 $125,297 4, Estimated Payroll $4,330,000 $4,330,000 `.$4,330,000 5. Normal Cost as % of Payroll 1.8% 1.5% 1.1% 6. Amortization of UAAL as % of Payroll 1.9% 1.9% 1.8% 7, ARC as % of Payroll 3.8% 3.4% 2.9% Lstimated Net OPEB Obligation at 6/30/09 1. Annual Required Contribution (ARC) $163,799 $146,662 $125,297 2. Interest on Net OPEB Obligation 0 0 0 3. Adjustment to ARC 0 0 0 4. Annual OPEB Cost $163,799 $146,662 $125,297 5. Expected Employer Contributions ( 30.409) 7( 3,331) ($125,297) (Inclusive of Benefit Payments) 6. Increase in Net OPEB Obligation $133,390 $ 73,331 $ 0 7. Net OPEB Obligation - Beginning of Year 0 0 0 8. Net OPEB Obligation - End of Year $133,390 $ 73,331 $ 0 Estimated Fiscal Year 2009/2010 ARC L Normal Cost at End of Year $ 83,870 $ 69,783 $ 52,433 2. Amortization of UAAL at End of Year* 83,922 80,829 76,635 3. Annual Required Contribution (ARC) $167,792 $150,612 $129,068 Estimated Fiscal Year 2010/2011 ARC t. Normal Cost at End of Year $ 88,064 $ 73,970 $ 56,497 2. Amortization of UAAL at End of Year* 83,922 80,829 76,635 3. Annual Required Contribution (ARC) $171,986 $154,799 $133,132 *Amortized based on a level - dollar basis over 30 years. 8 C:Documents and Settings \brian.EVWDV ocal SettingATemporary Internet Files \OLK4\EVWD Actuarial Valuation Report: DraftIdoc DRAFT2 G. Sensitivi Analysis: 1. The impact of a I % increase /decrease in the discount (interest) rate on the District's actuarial liability, actuarial accrued liability, unfunded actuarial accrued liability and the annual required contribution is provided below: 2. The impact of a 1% increase in the healthcare trend rates on the District's actuarial liability, actuarial accrued liability, unfunded actuarial accrued liability and the annual required contribution is provided below: - Actuarial Liability - Actuarial Accrued Liability - Unfunded Actuarial Accrued Liability - Annual Required Contribution (Expense) Dollar ($) Increase $362,393 $165,534 $165,534 $ 25,030 Percentage M Increase 17% 13% 13% 15% 9 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc Dollar Percentage I% Decrease in Discount Rate ($) Increase M Increase - Actuarial Liability $509,027 23% - Actuarial Accrued Liability $226,885 18% - Unfunded Actuarial Accrued Liability $226,885 18% - Annual Required Contribution (Expense) $ 22,542 14% Dollar Percentage I% Increase in Discount Rate ($) Decrease M Decrease - Actuarial Liability ($379,125) (17 %) - Actuarial Accrued Liability ($177,486) (14 %) - Unfunded Actuarial Accrued Liability ($177,486) (14 %) - Annual Required Contribution (Expense) ($ 17,136) (10 %) 2. The impact of a 1% increase in the healthcare trend rates on the District's actuarial liability, actuarial accrued liability, unfunded actuarial accrued liability and the annual required contribution is provided below: - Actuarial Liability - Actuarial Accrued Liability - Unfunded Actuarial Accrued Liability - Annual Required Contribution (Expense) Dollar ($) Increase $362,393 $165,534 $165,534 $ 25,030 Percentage M Increase 17% 13% 13% 15% 9 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc WORM" Section III. Projected Cash Flows The valuation process includes the projection of the expected benefits and/or contributions to be paid by the District under its retiree health benefits program. This expected cash flow takes into account the likelihood of each employee reaching age for eligibility to retire and receive health benefits. The projection is performed by applying the turnover assumption to each active employee for the period between the valuation date and the expected retirement date:. Once the employees reach their retirement date, a certain percent are assumed to enter the retiree group each year. Employees already over the latest assumed retirement age as of the valuation (late are assumed to retire immediately or at first eligibility, if later. The per capita cost as of the valuation date is projected to increase at the applicable healthcare trend rates both. before and after the employee's assumed retirement. The projected per capita costs are multiplied by the number of expected future retirees in a given future year to arrive at the cash flow for that year. Also, a certain number of retirees will leave the group each year due to expected deaths and this group will cease to be included in the cash flow from that point forward. Because this is a closed_gTO� valuation, the number of retirees dying each year will eventually exceed the number of new retirees, and the size of the cash flow will begin to decrease and eventually go to zero. The expected employer cash flows for selected future years are provided in the following; table: to C:\Documents and Settings \bnan.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft1doc DRAFT2 Projected Employer Cash Flows Fiscal Future Retired Year Retirees Employees Total 2008/09 $ 2,731 $ 27,678 $ 30,409 2009/10 $ 9,387 $ 21,075 $ 30,462 2010/11 $ 17,929 $ 21,949 $ 39,878 2011/12 $ 28,896 $ 22,827 $ 51,723 2012/13 $ 42,044 $ 23,696 $ 65,740 2013/14 $ 51,110 $ 24,339 $ 75,449 2014/15 $ 61,403 $ 24,947 $ 86,350 2015/16 $ 79,278 $ 16,072 $ 95,350 2016/17 $ 91,372 $ 16,346 $ 107,718 2017/18 $ 96,044 $ 12,035 $ 108,079 2018/19 $ 105,681 $ 12,350 $ 118,031 2019/20 $ 117,657 $ 12,654 $ 130,311 2020/21 $ 118,682 $ 12,270 $ 130,952 2021/22 $ 119,425 $ 12,472 $ 131,897 2022/23 $ 125,012 $ 12,660 $ 137,672 2023/24 $ 133,734 $ 12,827 $ 146,561 2024/25 $ 103,611 $ 12,961 $ 116,572 2025/26 $ 112,140 $ 13,058 $ 125,198 2026/27 $ 110,209 $ 13,120 $ 123,329 2027/28 $ 123,046 $ 13,148 $ 136,194 2028/29 $ 131,577 $ 13,146 $ 144,723 2029/30 $ 142,619 $ 13,108 $ 155,727 2030/31 $ 146,849 $ 13,027 $ 159,876 2031/32 $ 126,318 $ 12,892 $ 139,210 2032/33 $ 143,347 $ 12,696 $ 156,043 2033/34 $ 156,966 $ 12,435 $ 169,401 2034/35 $ 171,540 $ 12,109 $ 183,649 2035/36 $ 175,121 $ 11,718 $ 186,839 2036/37 $ 185,657 $ 11,266 $ 196,923 2037/38 $ 180,444 $ 10,753 $ 191,197 2038/39 $ 191,401 $ 10,180 $ 201,581 2039/40 $ 187,028 $ 9,548 $ 196,576 2040/41 $ 183,448 $ 8,862 $ 192,310 2050/51 $ 120,007 $ 1,850 $ 121,857 2060/61 $ 90,461 $ 18 $ 90,479 2070/71 $ 51,739 $ 0 $ 51,739 2080/81 $ 14,157 $ 0 $ 14,157 2090/91 $ 410 $ 0 $ 410 All Years $ 7,330,958 $ 542,912 $ 7,873,870 11 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc DRAFT2 Section IV. Funding Analysis There are multiple ways to approach the funding of a retiree health plan. The annual required contribution (ARC) is one method, of many, that could be used to pre -fund benefits. The ARC amount will fluctuate from year to year based on the asset performance and as the population matures. Presented below are other alternatives to pre -fund the District obligation (the present value of projected benefits — actuarial liability) for its current active employees and retirees using both level - dollar and level - percentage of pay methods. Level - Dollar Equivalent Level - Percentage of Pay* 20 Years 25 Years 30 Years 20 Years 25 'Years 30 Years 5% Discount Rate Fund Actuarial Liability ($2,169,000): $174,000 $154,000 $141,000 3.1% 7.75% Discount Rate Fund Actuarial Liability ($1,330,000): $133,000 $122,000 $115,000 2.4 % *:Benefit eligible employees; assumes 3.25% increase in aggregate pay -roll 2.6% 2.2% 2.1% 1.9% We have listed below some financial advantages that may be achieved pre - funding retiree health benefits. Of course, pre- funding will have to be weighed against alternative: uses of the contribution amounts. • The earlier contributions are made, the less contributions in aggregate will have to be made to fulfill the District's obligations. • Depending on the investment strategy for funds, a higher discount rate may be used for the actuarial valuation resulting in lower OPEB liabilities. • Pre - funding can mitigate any resulting adverse impact on credit rating that could result from disclosure of OPEB liabilities. Pre- funding may provide additional benefit security to current and future retirees. 12 C:U)ocuments and SettingAbrian.EVWDU . ocal Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Repon: Dre.ftIdoc DRAFT2 Section V. Benefit Plan Provisions This study analyzes the postretirement health benefit plans provided by the District. The District contributes to the retiree health coverage of eligible retirees and eligible surviving spouses. The District's financial obligation is as follows: The District provides the minimum required employer contribution under the Ca1PERS Health Program for eligible retirees and surviving spouses in receipt of a pension benefit from CaIPERS. An employee is eligible for this employer contribution provided they are vested in their CaIPERS pension benefit and commence payment of their pension benefit within 120 days of retirement with the District. Vesting requires at least 5 years of service. The surviving spouse of an eligible retiree who elected spouse coverage under CaIPERS is eligible for the employer contribution upon the death of the retiree. Employees retiring with at least 20 years of District service will receive an additional District contribution through attainment of Medicare eligibility age. The District contribution is based on the negotiated dollar amount at retirement (currently $500 per month and scheduled to increase to $550 per month for retirements beginning July 4, 2009). The surviving spouse of an eligible retiree is eligible for the District's contribution upon the death of the retiree through the spouse's attainment of Medicare eligibility age. Directors who were first elected to office on or after July 1, 1994 shall be eligible to continue to receive health benefits upon termination on a self -pay basis. There is one Director in office prior to July 1, 1994 who is eligible for District paid health benefits for himself and any covered spouse or dependents. The benefits are payable for his lifetime and for the lifetime of any covered surviving spouse. 13 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc DRAFT2 Premium Rates The District participates in the Ca1PERS Health Program, a community -rated program, for its medical coverage. The tables below summarize the 2008 and 2009 monthly medical premiums for the primary medical plans in which the retirees are enrolled. All premiums are effective for the calendar year. I IS Lo§::, A'jig�kes Region Retiree Only Kaiser $359.30 HMO $392.01 IIMO $351.77 Care $697.87 Select $434.80 $449.04 _Retiree Plus Spouse $718.60 $784.02 $703.54 $1,395.74 $869.60 $898.60 Retiree Ong- Medicare $273.36 $341.44 $304.66 $404.60 $349.11 $349.11 Retiree Plus Spouse - $546.72 $682.88 $609.32 $809.20 $698.22 $698.22 _Medicare R.ctiree Plus Spouse- Mixed $632.66 $733.45 $656.43 $1,102.47 $783.91 $798.15 Los �Iwgeles Region Retiree Onl Kaiser HMO $388.02 $412.35 HMO $364.49 Care $697.87 Select $421.75 $449.04 Retiree Plus Spouse $776.04 $824.70 $728.98 $1,395.74 $843.50 $898.60 Retiree Only-Medicare $280.17 $341.44 $304.66 $404.60 $349.11 $349.11 Retiree Plus Spouse - $560.34 $682.88 $609.32 $809.20 $698.22 $698.22 _Mec6care _ Retiree Plus Spouse- Mixed $668.19 $753.79 $669.15 $1,102.47 $770.86 $798.15 14 C: \Documents and Settings \brian.EVWD\Local Settingffemporary Internet Files \OLK4\EVWD Actuarial Valuation Report DraftIdoc Section VI. Valuation Data Active and Retiree Census DRAFT2 The valuation was based on the census furnished to us by the District. The following tables display the age distribution for retirees and the age /service distribution for active employees as of the Measurement Date. Age Distribution of Eligible Retired Participants & Beneficiaries Age /Service Distribution of Active Participants 20 -24 1 <55 0 55 -59 3 60 -64 3 65 -69 0 70 -74 0 75 -79 1 80+ 1 Total: 8 Average Age: 65.5 Average Retirement Age: 57.8 Age /Service Distribution of Active Participants 20 -24 1 1 2 25 -29 6 1 7 30 -34 11 1 12 35 -39 4 2 1 7 40 -44 3 2 1 1 2 9 45-49 1 1 3 3 2 1 11 50 -54 1 3 2 0 2 3 2 13 55 -59 2 0 1 0 2 3 0 8 60 -64 0 0 0 0 0 0 0 0 0 65+ 0 0 0 0 0 0 0 0 0 0 Total: 29 11 8 4 8 7 2 0 0 69 Average Age: 42.8 Average Service: 10.8 15 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc DRAFT2 'Ernployee statistics exclude 1 Director who is also eligible for a District contribution towards health benefits at retirement. 16 C Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Ilral42.doc DRAFT2 Section VII. Actuarial Assumptions and Methods The liabilities set forth in this report are based on the actuarial assumptions described in this section. Fiscal Year: July ls` to June 30`" Measurement Date: July 1, 2008 Discount Rate: Results using discount rates associated with alternative funding policy are presented in the valuation report as follows: 5.0% per annum. This discount rate assumes the District continues to fund for its retiree health benefits on as pay -as- you -go basis. 7.75% per annum. This discount rate assumes the District pre -funds 100% of the annual required contribution within the California Employers' Retiree Benefit Trust (CERBT), a GASB eligible trust. 6.0% per annum. Provided for comparison purpose. Salary Increases: 3.25% per annum, in aggregate Pre - retirement Turnover: According to the termination rates under the CalPERS pension plan. Sample rates for Miscellaneous employees are as follows: Note: 0.0% includes rates less than t/2 of 1 %. 17 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report DraftIdoc DRAFT2 Pre - retirement Mortality: According to the pre- retirement mortality rates under the Ca1PER3 pension plan. Sample deaths per 1,000 employees applicable to Miscellaneous employees are as follows: Age 25 Males 0.3 Feinales 0.1 30 0.4 0.2 35 0.5 0.3 40 0.8 0.5 45 1.1 0.7 50 1.6 1.0 55 2.2 1.5 60 3.1 2.3 Post-retirement Mortality: According to the post - retirement mortality rates under the CalPER3 pension plan. Sample deaths per 1,000 employees applicable to Miscellaneous are as follows: 55 4.3 2.5 60 7.2 4.4 65 13.0 8.0 70 21.4 12.8 75 37.2 21.6 80 62.6 38.8 85 102.0 72.2 90 173.8 125.9 18 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc DRAFT2 Retirement Age: According to the retirement rates under the Ca1PERS pension plan. Sample retirement rates are as follows: 50 5.0% 7.0% 51 2.0% 5.0% 52 3.0% 5.0% 53 3.0% 6.0% 54 4.0% 6.0% 55 9.0% 10.0% 56 7.0% 8.0% 57 8.0% 7.0% 58 8.0% 10.0% 59 10.0% 9.0% 60 17.0% 13.0% 61 16.0% 11.0% 62 28.0 % 23.0% 63 23.0% 20.0% 64 16.0% 14.0% 65 27.0% 27.0% 66 15.0% 16.0% 67 13.0% 16.0% 68 13.0% 12.0% 69 10.0% 14.0% 70 100.0% 100.0% Participation Rates: 100% of eligible active employees are assumed to elect medical coverage at retirement. The valuation assumes that 50% of future retirees will drop coverage upon reaching Medicare eligibility age. Of those electing coverage, 50% of those electing coverage are assumed to elect HMO coverage and the remaining 50% are assumed to elect PPO coverage. Actual plan coverage is used for current retirees. Spouse Coverage: 50% of future retirees are assumed to elect coverage for their spouse. Male spouses are assumed to be 3 years older than female spouses. Actual spouse coverage and spouse ages are used for current retirees. 19 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report DraftIdoc e;_ Dependent Coverage: Not explicitly valued. Claim Cost Development: The valuation claim costs are based on the premiums paid for medical insurance coverage. The District participates in the CalPERS Health Plan, a community rated plan. The valuation assumes the District is exempt from the valuation of any medical plan rate subsidy. Medical Trend. Rates: Medical costs are adjusted in future years by the following trends: Year 2010 tii 9.0% HMO 8.5% 2011 8.5% 8.0% 2012 8.0% 7.5% 2013 7.5% 7.0% 2014 7.0% 6.5% 2015 6.5% 6.0% 2016 6.0% 5.5% 2017 5.5% 5.0% 2018+ 5.0% 5.0% District Contribution: The CalPERS minimum required contribution is assumed. to increase: 5% per year; the District's additional monthly contribution for employees with at least 20 years of service at retirement is assumed to increase $50 each contract year. Actuarial Cost Method: The actuarial cost method used is the Projected Unit Credit with service prorate. Under this method, the Actuarial Accrued Liability is the present value of projected benefits multiplied by the ratio of benefit service as of the valuation date to the projected benefit service at retirement, termination, disability or death. The Normal Cost for a plan year is the expected increase in the Accrued Liability during the plan year. All employees eligible as of the measurement date in accordance; with the provisions of the plan listed in the data provided by the District were included in the valuation. 20 C:\Documenls and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EV WD Actuarial Valuation Report Drafc2.doc DRAFT2 Actuarial Value of Assets: There are no GASB eligible assets as of the valuation date. Amortization of UAAL: The unfunded actuarial accrued liability is being amortized over an initial 30 years using a level - dollar basis. 21 C:\Documents and Settings \brian.EVWD\Local Settings \Temporary Internet Files \OLK4\EVWD Actuarial Valuation Report Draft2.doc DRAFT2 Section VIII. Actuarial Certification Tlie results set forth in this report are based on the actuarial valuation of the retiree health benefits program of East Valley Water District (the "District ") as of July 1, 2008. The valuation was performed in accordance with generally accepted actuarial principles and practices and in accordance with GASB Statements No. 43 & 45. We relied on census data for active employees and retirees provided to us by the District. We also made use of plan information, premium information, and enrollment information provided to us by the District. The assumptions used in performing the valuation, as summarized in this report, and the results based thereupon, represent our best estimate of anticipated experience and actuarial cost of the retiree health benefits program. I am a member of the American Academy of Actuaries and believe I meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. Certified by: Marilyn K. Jones, ASA, EA, MAAA, FCCA Date: Vice President and Actuary 22 C Oacuments and Settings \brian.EVWD\Local SettingATemporary Internet Files \OLK4\EVWD Actuarial Valuation Report Drafi2.doc (01200 . I�JJ DATE: May 15, 2009 TO: CSDA Voting Member Presidents and General Managers FROM: CSDA Elections and Bylaws Committee SUBJECT: CSDA BOARD OF DIRECTORS CALL FOR NOMINATIONS SEAT A -- TERM WILL EXPIRE IN 2012 The Elections and Bylaws Committee is looking for Independent Special District Board Members or their General Managers who are interested in leading the direction of the California Special Districts Association for the 2009 -2012 term. 'The leadership of CSDA is elected from its six geographical regions. Each of the six regions has three seats on the Board with staggered 3 -year terms. Candidates must be affiliated with an independent special district that is a CSDA regular member located within the geographic region that they seek to represent. (See attached Region Map) 'The CSDA Board of Directors is the governing body responsible for all policy decisions related to CSDA's member services, legislative advocacy, education and resources. The :Board of Directors is crucial to the operation of the Association and to the representation of the common interests of all California's special districts before the Legislature and the State Administration. 'Commitment: Serving on the Board requires one's interest in the issues confronting special districts statewide. A Board member is expected to attend all board meetings held every other month on the second Friday of the month at CSDA's office in Sacramento. Besides serving on the Board, each Board Member is expected to participate on at least one committee, which usually meets 4 to 6 times a year in Sacramento. CSDA reimburses directors for their related expenses for Board and Committee meetings as outlined in Board Policy. In addition, all Board Members are expected to attend CSDA's two annual events: Special Districts Legislative Days (held in the spring) and the Annual Conference (held in the fall) as part of their obligation to the CSDA membership; expenses for these two events are not reimbursed by CSDA even if a Board meeting or committee meeting is held in conjunction with the event. Nomination Procedures: Any regular member Independent Special District is eligible to nominate one person, a board member or managerial employee (as defined by that district's Board of Directors), for election to the CSDA Board of Directors. A copy of the member district's resolution or minute action must accompany the nomination. The deadline for receiving nominations is July 15, 2009. Nominations and supporting documentation may be mailed or faxed. Nominees will receive a Candidate's Packet in the mail once the nominations deadline has passed. The packet will include campaign guidelines. CSDA will mail ballots on July 28, 2009. The ballots must be received by CSDA no later than 5:00 p.m. September 16, 2009 and must be the original ballot (no faxes or e- mails). The successful candidates will be notified no later than September 17, 2009. All Board Members will be introduced at the Annual Conference in Indian Wells, September 21 -24. Expiring Terms (see enclosed map for regional breakdown) Region i Seat A Mark Bryant, Garberville Sanitary District * Region 2 Seat A Ginger Root, Eastside Rural County Fire Protection District* Region 3 Seat A James Kohnen, Alameda County Mosquito Abatement District* Region 4 Seat A Ann Mathews, Kern County Water Agency* Region 5 Seat A Jack Curtis, Ojai Valley Sanitary District* Region 6 Seat A Jo MacKenzie, Vista Irrigation District* (* = Incumbent is running for reelection) If you have any questions, please contact Diana Zavala at 877 - 924 -CSDA or dianaz(a)csda.net. u el • . NeJada %' . 'Cdlusa. Placer: \( Lake Amador•• o Sonoma Marin - - -- Contra Costa — San Francisco San Mateo - - - -- Santa Cruz - - -- V Inyo Tulare San Luis Obispo Kern Santa Barbara O CSDA regions by county Ventura Los Angeles Orange r kt �® San Bernardino USA 19s$enl / . 14umbcJt . Trinity io Yuba Mendocino r6lenri. •'.. •; BUtte Sieria ' S tt u el • . NeJada %' . 'Cdlusa. Placer: \( Lake Amador•• o Sonoma Marin - - -- Contra Costa — San Francisco San Mateo - - - -- Santa Cruz - - -- V Inyo Tulare San Luis Obispo Kern Santa Barbara O CSDA regions by county Ventura Los Angeles Orange r kt �® San Bernardino USA CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS NOMINATION FORM PLEASE BE SURE THE CANDIDATE'S PHONE NUMBER IS ONE WHERE WE CAN REACH THE CANDIDATE Name: of Candidate: District: Mailing Region: __ (see attached map) Telephone: _ Fax: E-mail: Nominated by (optional): Return this form and a Board resolution /minute action supporting the candidate by fax or mail to: CSDA Attn: Diana Zavala 1112 1 Street, Suite 200 Sacramento, CA 95814 (916) 442 - 7887/(916) 442 -7889 fax DEADLINE FOR RECEIVING NOMINATIONS -1u /y Z5, 20051 Memorandum To: Bob Martin, General Manager J From: Ron Buchwald, District Engineer YD 5[19104 Date: 5/15/2009 Re: Letter Agreement — Aerial Imagery for GIS High Resolution Capability Both the City of Highland and East Valley Water District are implementing Geographic Information System capability. An important part of any GIS platform is a high - resolution aerial image (background layer) and accurate terrain data (elevation topography). Recently, staff at San Bernardino County acquired proposals for various aerial imagery work and terrain data acquisition. One of the companies supplying a proposal was introduced to the City of Highland when a common third party expressed the City of Highland's need of high - resolution aerial imagery and terrain data. The City of Highland is aware of East Valley Water District's GIS implementation plans and passed this information along to us. After a meeting with I.K. Curtis Services' president Rick Harter, Rick agreed to use the rates that were included in the proposals supplied to San Bernardino County for the area covered by both the City of Highland and East Valley Water District. This work is above and beyond any work performed for San Bernardino County and therefore the cost cannot be shared with San Bernardino County. Attached to this memo is a Letter Agreement with a detailed explanation of the City of Highland's intention to be the lead agency and procure the contract with I.K. Curtis Services, Inc. upon City Council approval under their current fiscal year's budget with the understanding that East Valley Water District will reimburse the City for their fare share of the cost in fiscal year 2009/10 upon Board of Director's approval. Time is of the essence of this proposal and of acquiring the aerial information. The closer to spring time the better due to larger disturbances from trees and heat. The City has funds for this project in their current fiscal year budget. The District does not have the funds available in this fiscal year's budget. The staff at the City Highland presented this Letter Agreement proposal to City Council on May 12, 2009. The City Council of Highland approved this item as presented. Also attached to this memo is the proposal form I.K. Curtis Services, Inc. to perform the high - resolution aerial imagery and terrain data acquisition for $42,650. East Valley Water District's fair share is $29,202.46 (this is due to the fact that the District's service area is larger than the City of Highland's. This is better explained in the attached documents as well). Included with this memo is a sheet showing four sample aerial images in various May 15, 2009 resolutions. The aerial imagery being provided with this project will be utilizing the 3 -inch pixel resolution (the highest resolution available). I recommend that the District accept the proposal from I.K. Curtis Services, Inc. and to enter into the Letter Agreement with the City of Highland as presented. city of CIE,, �N May 4, 2009 Mr. Ron Buchwald, District Engineer 27215 Base Line EVWD Highland, CA 92346 3654 E. Highland Avenue (909) 864 -6861 Suite 18 FAX (909; 862-3180 www.6.highland.ca.us Highland, CA 92346 City Council Subject: Letter Agreement — AerialImagery Maycr Penny Lilt)urn Dear Ron: Mayor Pro -Tem Ross 13. Jones East Valley Water District (EVWD) and the City of Highland (City) are Larry IAcCallon implementing Geographic Information System (GIS) capability. Of use to both Jody Scott agencies is high resolution aerial imagery with terrain data at 1 -foot intervals. The John P. Timmer City has obtained a proposal from I.K. Curtis Services, Inc. to provide aerial imagery and terrain data. The cost for the service is $42,650. The proportionate cost for each Cily Manager agency is: Josepi A. Hughes City: $13,447.54 EVWD: $29,202.46 The larger cost to EVWD represents its larger service area beyond the boundary of the City. It is the desire of the City and EVWD to acquire aerial imagery as soon as possible to incornorate the aerial imagery and terrain data into developing GIS capabilities. EVWD has expressed it does not have funding available this current fiscal year, and will request funding in its Fiscal Year 2009 -10 budget. The City has funding and is willing to advance payment for the imagery and terrain data, with the understanding that EVWD will reimburse the City after the Board adopts its 2009 -10 budget. The City will be the lead agency in procuring aerial imagery and terrain data. EVWD staff will present this proposal to the EVWD Board at its May 26, 2009 meeting, and City staff will present the proposal to the City Council at its May 12, 2009 meeting to request approval for the following: City will procure and pay for aerial imagery and terrain data within City and EVWD service area boundaries in the amount of $42,650; 2. EVWD will reimburse the City for EVWD's proportionate share of cost in the amount of $29,202.46, after adoption of its Fiscal Year 2009 -10 Budget. 3. Authorize the General Manager and City Manager to sign this letter agreement. We look forward to working with EVWD once again for the benefit of our mutual public customers. Please feel free to contact me if there are any questions or concerns regarding this letter agreement. Sincerely, C., Dennis D. Barton Assistant Public Works Director APPROVED Robert Martin, General Manager East Valley Water District Date H: \GIS \EV WD Joint Aerial.doc Joseph Hughes, City Manager City of Highland Date NI:EETING DATE: May 12, 2009 FROM: Joseph Hughes, City Manager R:EVIEWIKD BY: Ernest Wong, Public Works Director /City Engineer PIREPAIUM BY: Dennis D. Barton, Assistant Public Works Director SUBJECT: Professional Services Agreement for Aerial Imagery and Terrain Data and Letter Agreement with East Valley Water District RECOMMENDATION: It is recommended that City Council, contingent upon approval by EVWD: 1. Authorize the Mayor to execute the Professional Services Agreement with I.K. Curtis Services to provide aerial imagery and terrain data, and; 2. Authorize the City Manager to execute a letter agreement with East Valley Water District to reimburse the City for its proportionate cost of aerial imagery and terrain data. FISCAL IMPACT: The initial cost to the City is $42,650. With EVWD reimbursing the City its proportionate cost of $29,202.46 after adoption of its Fiscal Year 2009 -10 budget, the City's final cost is $13,447.54. PUBLIC NOTICE: Notices of Council Meeting agenda were posted at the three locations required by resolution. BACKGROUND: Both the City of Highland and East Valley Water District (EVWD) are currently developing Geographic Information Systems. There is a cost - saving opportunity for both agencies to obtain high resolution aerial imagery (3 -inch pixel photography) and terrain data (1400t elevation contours) at the County's contract price. This data will be incorporated into each agency's Geographical Information System to provide the public and agency staffs with high quality aerial imagery and relatively accurate elevation data. The proportionate cost to each agency, based on the shared common service area within the City's boundary and EVWD's service area outside the City, are as follows: City: $13,447.54 EVWD: $29,202.46 F.VWD does not have funding available in their current budget. The City does have funds remaining to continue GI.S implementation. It is therefore recommended that the City initially pay for the cost to obuin aerial imagery and terrain data for use by both agencies with the understanding that EVWD will reimburse the City after adoption of its Fiscal Year 2009 -10 budget. The attached letter agreement would be executed. by EVWD's General Manager and the City Manager, upon approval by both the EVWD Board of Directors and the City Council. This item is scheduled to be considered by the EVWD Board at its May 26, 2009 meeting. Also attached is a copy of the Professional Services Agreement with I.K. Cur7S that would be executed by the Mayor upon approval by the City Council. IJAGISWerial Imagery and Terrain Data Staff Report 051209.doc Cur u April 17, 2009 Mr. Dennis Barton Assistant Public Works Director City of Highland 27215 Base Line Highland, CA 92346 I. K. CURTIS SERVICES, Inc. Aerial Photography 2501 BURBANK BLVD, Suite 301, BURBANK, CA 91505 818- 842 -5127 • FAX: 818-842-7235 wedsite: www.ikcurtis.com Email: rick(djkcurtis.com Subject: Proposal for City of Highland & EVWD Imagery Project This letter transmits our submittal for the proposed work discussed at a briefing at the City of Highland on April 8, 2009. The work is an outgrowth of a proposal that we submitted to the County of San Bernardino Information Services Department on December 17, 2008. That proposal included bids for'One -Off Special Area Orthophotography Options' and 'Terrain Data Options -- LiDAR' as well as several other customized products, including 'Terrain Data -IfSAR %'Near Infrared', 'Aerial Oblique Imagery', and'3D Building Modeling'. Each of these Special Area options include several levels of resolution at varying area extents. The County has reportedly determined that the IK Curtis submittal was most cost - effective for the customized Special Area options. Hence, the City through their consultant at SRI contacted IK Curtis regarding their imagery and terrain data needs. The original submittal to the County has been supplied by the ISD contracting office to the City, and a condensed electronic copy is attached with this submittal. All applicable rates are given in appropriate tables on pages 78, 65, 73, 63, 80, and 92, respectively. Please note that these unit prices are proprietary and confidential, and hence they should not be referenced explicitly in the public record. The City of Highland, in partnership with the East Valley Water District has expressed interest in two custom products for theirjoint geographic areas: Orthophotography at 3 -inch pixel resolution, and Terrain Data for 1 -foot contours based on LiDAR acquisition IK Curtis has determined the area needed to be flown in order to capture all of the jurisdictional areas is approximately 44 square miles. Based on the rates in the San Bernardino submittal that results in pricing as follows: $16,230 for the othos $22,985 for the LiDAR contours Sub-Total of $39,215 + sales tax @ 8.75% = Grand Total of $42,650 (rounded up). IK Curtis Services (IKCS) understands that our responsibilities, in addition to priming this contract, will be the aerial acquisition work necessary to collect the requested imagery and elevation data. We have several companies associated with this effort: in the original proposal, First Base Solutions (FBS) was identified to provide the final ortho- rectified tiled imagery and can also offer derivative products and services, and Airbornel was identified to provide LiDAR -based DTM and elevation contours. IK Curtis reserves the right to use other sub - contractors to deliver the same quality products at the originally -bid price levels. Photogram metric • Custom Flights • Traditional and Digital Photos • Photo Library • Aerial Photos on CD Dennis Barton, City of Highland April 17, 2009 Page 2 of 2 CUrii: _ IKCS is one of the largest, most versatile and experienced aerial photography firms serving southern California. The company, founded in 1969, is a certified Small Business Enterprise. Our sales average $2.0 million per year, with about 12 employees. We have worked in the local region consecutively for 37 years and acquire imagery on an annual basis, typically at 1- foot resolution. Our relationships are long- standing with our partner organizations, and we just completed a 1,500 image project in partnership with FBS at better than 3 -inch pixel resolution. We own four aircraft, which have GPS navigation and complete flight management systems. We are experienced with Airborne GPS systems and routinely complete projects collecting L1 and L2 data. Three of the aircraft have dual camera ports. IKCS uses state -of- the -art precision mapping cameras. We are proud to be recognized nationally for excellence in our work, and most proud to serve customers in our local southern California community. We look forward to counting the City of Highland and the East Valley Water District among our favored customers. Sincerely, IK Curtis Services, Inc. Rick Harter President Photogrammetric • Custom Flights • Traditional and Digital Photos • Photo Library • Aerial Photos on CD Proposal for 2009 Aerial Imagery of Highland /EVWD Project Approach IK Curtis pilots and operators are very familiar with weather and terrain conditions in San Bernardino County. We have developed operational strategies that utilize local airports and COBS stations for maximum efficiency. This means that we are confident in being able to schedule acquisition in such a way as to minimize cost. We expect that the primary data collection can be accomplished within five flight days, depending upon the date of actual start, which will affect the hours of acceptable sun angle available. For the LiDAR acquisition, we are partnered with Airborne1, a southern California Corporation that is a nationwide leader in the industry. IK Curtis flies a substantial portion of Airborne1's projects in the region, and both our pilots and operators are familiar with the Optech system that they use, as well as GPS ground stations for locational control. Our current plan is to utilize existing known photo - recognizable ground control points to be provided by the City and the Water District. Additional points could be added by ground survey for added cost. IK Curtis and its team members are prepared to begin acquisition as early as possible, subject to a) actual start date of contract, b) development of an acceptable flight plan that is reviewed and approved by the City, and c) favorable weather conditions. Weather is a primary constraint. The team understands the importance of timely deliverables, and is committed to providing all services within the constraints of the City's needs. In general, we expect the following time table for each task: Project Task Duration Project Management 17 weeks / 4 months Review Existing Source Data 2 weeks Geodetic Control Survey 1 week Image Acquisition & Processing 2 weeks Aerial Triangulation 1 week DEM Production 6 weeks Ortho Production 8 weeks Contour Production 4 weeks Delivery of Products 1 week We have learned from other efforts that Quality Control review by the client is a critical enterprise that can easily affect the overall schedule. In that context, we intend to meet with staff prior to flight, to establish a protocol, identifying sample areas for early review and a schedule for turnarounds. With an interactive strategy in place early on, we expect to easily achieve the required Scope of Work. IK Curtis Services Burbank, CA Page 1 of 1 April 17, 2009 [._AERIAL IMAGERY MUTUAL AGREEMENT East Valley Water District and the City of Highland LJDAR (1' )'Terrain Contours $872.07 $32.07 $27,967.51 ' Pixel Size Aerial Orthophoto $361.41 $32.07 $11,590.49 Highland 18.96 sq, mi. Remainder EVWD 11.11 sub total $39,558.00 tax $3,092.00 Cif of Hi lands' share 9.48 total $42,650.00 City of Highland_EVWDs' share 9.48 sq. mi. $13,447.54 Cost Breakdown aerial photo agreement.xis 5/18/2009 LV)ND 30.07 sq. mi. Highland 18.96 sq, mi. Remainder EVWD 11.11 sq, mi. Cif of Hi lands' share 9.48 sq. mi. $13,447.54 City of Highland_EVWDs' share 9.48 sq. mi. $13,447.54 Total Highland_ 18.96 sq. mi. $26,895.08 EMD alone 11.11 sq. mi. $15,754.92 E \AVDs' City of Highland Share 9.48 sq. mi. $13,447.54 EVWD Total 20.59 sq. mi. $29,202.46 Total EVWD Highland alone 9.48 sq. mi. $13,447.54 Total Highland I 30.07 sq. mi. 1 $42,650.00 Total Contract aerial photo agreement.xis 5/18/2009 psi Im Elk Q'i 0 awl pp o—, "n LL LO O.i low mm-- IvIJ 06 ac Z 4 0 LL' I m R East Valley Water District Balance Sheet - Unaudited April 30, 2009 ASSET::5 LITIL.ITY PLANT •• at cost: Utility Plant in Service - water department $108,239,684 Utility Plant in Service - sewer department _26,136,952 1:34,376,636 Less: ,Accumulated Depreciation (42,620,787) 91,755,849 Construction in Progress 24,772,634 1'16,528,483 RESTRICTED ASSETS: Emergency Reserve 2,192,925 COP Debt Service Funds - Trust Accts 717,470 Construction Funds 1,345,864 4,256,259 CURRENT ASSETS: Cash and Investments 7,541,475 L -ess: Restricted Cash and Investments 4,256,259 3,285,216 Accounts Receivable (net of allowance) 1,364,199 Other Receivables (net of allowance) 614,005 Grants Receivable 709,252 Inventory 1,101,834 Prepaid Expenses 208,460 7,282,966 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 3,660 Defern:-d financing charges _ 182,944 186,604 T1,>T'AL ASSETS 128,254,312 East Valley Water District Balance Sheet - Unaudited April 30, 2009 LIABILITIES AND EQUITY LONG -TERM DEBT: Certificates of Participation due after one year $5,708,191 Installment Payment Obligations '13,883,731 D1NR Loan 152,147 Lerss: Deferred amount on refunding of COPs (268,42 19,475,646 CURRENT LIABILITIES: Accounts Payable 1,614,595 Accrued payroll and benefits 717,133 Customer service deposits 1,629,915 Accrued interest payable 6,475 Deposits - refundable 124,850 Certificates of Participation due within one year 1,812,252 5,905,220 TOTAL LIABILITIES 25,380,866 EQUITY: Contributed Capital: Invested in Utility Plant 37,751,146 Other Contributed Capital 3,695,064 Retained Earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for Unemployment Insurance 16,450 Unreserved 53,268,033 Net Income for current year 5,966,278 TOTAL EQUITY 102,873,446 T,DTAL LIABILITIES AND EQUITY 128,254,312 m N IT OI U 0 O O X O m w W O W = c co U m° O1 N m m F m o W m m m W w _> m m m 15 rr Z5 21 m�nU c N o W 9 a a� 4- m� m m0 a7 c � pQ �Ec ol N m O . m E S2 a d N o Q. 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CC y U Z0 GQ Co m C —N O W .yc) R00 W a W ¢ Z EVWD CAPITAL PROJECTS SUMMARY FISCAL YEAR 2008 -2009 Page 1 EAST VALLEY WATER DISTRICT Capital Projects Summary Through April 2009 Page 2 Prior Current (Memo) Projects - By Type Years Year 2008 -09 2009 -10 Actual Actual Budget Year 2 Source of Supply Plant 40 - Well Rehab 1,077,681 1,486,468 1,482,653 50,000 North Fork Canal 3,025,805 1,951,304 2,188,394 - Plant 151 - 6th Street Well 835,648 324,641 350,000 Plant 150 Wells - Lower Zone Wells (2) - - Total Source of Supply Projects 4,939,134 3,762,413 4,021,0471 50,000 Treatment Facilities Plant 134 - Upgrade Technology 386,520 156,701 435,000 4,186,000 Plant 134 - IDSE 38,508 9,019 65,000 Plant 150 - Lower Zone Perch Treat. Plant 1,342,336 407,680 400,000 1,200,000 Plant 152 - Inter. Zone Perch Treat. Plant 1,137,887 9,499 5,000 - Total Treatment Projects 2,905,251 582,899 905,000 5,386,000 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - 50,000 Plant 40 - Inter to Upper Zone Transfer - 300,000 Various Plants - Pump Efficiency Rebuilds - 257,500 Plant 127 - Lower to Inter Zone Transfer - - Plant 12 - Replace Boosters / Well - - Plant 134 - Upper to Canal Zone Transfer - - Plant 39 - Inter to Upper Zone Transfer - - Plant 25 - Inter to Upper Zone Transfer Plant 143 - Inter to Upper Zone Transfer - Total Pumping Projects - 607,500 Wastewater Collection System Sewer System Studies / Planning 40,053 25,948 80,000 70,000 Sewer Main Lining - - - 200,000 Conejo Main Replacement - 51,593 120,000 955,000 Total Wastewater Collection Projects 40,053 77,541 200,000-F-1,225,000 Page 2 Page 3 Projections 2010 -11 2011 -12 2012 -13 2013 -14 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 2,614,149 4,977,109 - - 1,160,289 1,000,000 925,000 1,925,000 - - 1,550,000 1,750,000 3,300,000 —m-T 1,000,000 925,000 1,550,000 1,750,000 13,976,547 11,165,000 - - - - 15,894,221 47,527 10,950,000 10,750,000 1,075,000 - 25,725,015 - - - - 19,160,000 20,307,386 22= _115,000 10,750,000 1 1,075,000 19,160,000 61,974,150 250,000 300,000 290,000 - 590,000 - - 257,500 130,000 170,000 - 300,000 - 500,000 500,000 1,000,000 - 520,000 780,000 - 1,300,000 - - 2,200,000 2,200,000 400,000 400,000 - - - 2,900,000 2,900,000 67 , L 670,000 1,020,000 780,000 5,500,000 9,247,500 175,000 125,000 436,001 200,000 200,000 200,000 200,000 1,200,000 2,200,000 - - 1,006,593 375,000 325,0001 200,0001 200,000 1,200,000 3,642,594 Page 3 EAST VALLEY WATER DISTRICT Capital Projects Summary Through April 2009 Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CfP Projects Page 4 7,176,077 7,402,750 443,250 1,345,750 7,619,327 8,748,500 Prior Current (Memo) Projects - By Type Years Year 2008 -09 2009 -10 Actual Actual Budget Year 2 Transmission & Distribution System Rogers Lane Replacement 30,544 511,479 460,000 Live Oak/ Union /Vine Main Replacement 815 50 - 500,000 Harlan Lane Main Replacement 7,957 - - Cunningham / Hillview / Crest / Bruce - - - 6th St 20" Pipeline - Plant 11 to Plant 150 1,222,658 706,538 938,280 - 6th St 30" Pipeline - Lankershim to PI 40 - 100,000 6th St 30" Pipeline - PI 40 to PI 143 - - 9th St 12" Pipeline - Del Rosa to Sterling - - AMR Meter Replacement Program - 192,545 300,000 300,000 Plant 59 Recoating - - Plant 143 - 10mg Inter Zone Storage - - - - Relocation of Facilities for Other Agencies 52,772 117,595 95,000 175,000 Eastwood Farms Assessment District 32,969 1,925 5,000 60,000 Total Trans & Distribution Projects 1,347,715 1,530,132 1,798,280 1,135,000 General Projects GIS Implementation 123,827 88,341 125,000 230,000 Headquarters Building 8,430,398 343,891 570,000 115,000 Total General Projects 8,554,225 432,232 695,0001 345,000 TOTAL CAPITAL IMPROVE. PLAN PROJECTS 17,786,378 6,385,217 7,619,327 .8,748,500 Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 1,598,279 312,227 Developer Sewer Facilities (Reimb by Fees) 771,190 (3,307) Water Conf / Solar Challenge 18,954 Plant 28 / 107 10,000 Plant 101 5,000 Regional Treatment Plant 3,953 5,000 Demo Del Rosa Headquarters Bldg 67,510 75,000 Seven Oaks Dam BAR Discharge 27,796 45,000 TOTAL :MISC / DEVELOPER PROJECTS 2,369,469 427,133 140,000 Total Capital Projects 20,155,847 6,812,350 7,759,3271 8,748,500 Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CfP Projects Page 4 7,176,077 7,402,750 443,250 1,345,750 7,619,327 8,748,500 —� —� —� Projections 2010.11 2011 -12 2012 -13 2013 -14 Beyond Project Year 3 4 Year 5 Year 6 Year 6 Totals 542,023 - 500,865 170,000 177,957 500,000 500,000 451,720 2,380,916 3,815,000 1,350,000 - 5,265,000 - - 1,300,000 1,000,000 5,400,000 7,700,000 - 700,000 - - - 700,000 300,000 300,000 1,092,545 300,000 - 300,000 - 10,700,000 10,700,000 - 345,367 1,940,000 2,034,894 ._7477-720 2,350,000 1 1,300,0001 1,000,000 16,100,000 32,239,567 200,000 200,000 200,000 1,042,168 - - - 24,600,000 33,489,289 200_000 200,000 200,000 24,600,000 34,531,457 30,838,720 15,295,000 4,720,000 28,130,000_ .. 43;710,000 155,611,815 1,910,506 767,883 18,954 3,953 67,510 71 2,768,806 _ 30,836,F201 _15,295,000 1 4,720,000 1 28,130,000. 43,710;000 1581380,620 30,391,720 14,900,000 4,450,000 19,320,000 42,510,000 _ 445,000 395,000 270,000 8,810,000 1,200,000 30,836,720 15,295,000 4,720,000 28,130,000 43,710,000 Page 5 JUNE 24- 26�:2O00: Kona Kai Rosoat San Diego .California Western Coalition of Arid States "The Voice of Watet Quality, in The Arid West" W NT zoog ANNUAL MEETING Who is! WESTCAS? Charlie Nylander Watermatters, LLC Protecting the Area's Water Santa Fe, New Mexico and Environment VICE PRESIDENT Robert Hollander The Arid West has a unique ecosystem. City of Phoenix Many months have no rain, and annual Phoenix, Arizona SECRETARY precipitation often is less than 12 inches. Mary Gardner Consequently, it is essential to protect both Littleton /Englewood WWTP the quantity and quality of water supplies. Englewood, Colorado TREASURER To this end, in 1992 the area's water and Kelly Collins wastewater providers joined together to CDM share their talents and resources, assuming Albuquerque, New Mexico the name Western Coalition of Arid States BOARD ARIZONA OF DIRECTORS ARIZONA or WESTCAS. A grassroots organization, Ed Curley WESTCAS is dedicated to encouraging the Bob Hollander development of water programs and CALIFORNIA regulations which assure adequate supplies stave ay Manny Aran da of high q uali ty water for those living in COLORADO the arid regions while protecting the Sharon Henderson -Davis environment. Mary Gardner NEVADA What does WESTCAS offer? Rick s Bruce Johnson provides rovides members with a Bruce Mills NEW MEXICO powerful presence in Washington, D.C. and Randy Kirkpatrick in regional and state regulatory and John Stomp legislative decision- making; an effective TEXAS vehicle for information exchange through Peggy Glass Wayne Owen meetings and publications; the opportunity IMMEDIATE PAST PRESIDENT to help draft federal, regional, state, and Larry Libeu legal legislation and regulations about ASSOCIATE DIRECTORS water quality and supply. Charlie Nylander Harold Thomas Who should belong to WESTCAS? Alan D rr Water and wastewater service providers, Dave McNeil including cities and towns, water and WASHINGTON REPRESENTATION g irrl ation districts, wastewater agencies, Fred Hicks, Ph.D. g J. Tom Ray, P.E. Native American nations, and others ADMINISTRATIVE concerned with management of issues Dawn Moore, CMP related to water and wastewater supply, WEBSITE /E -MAIL. such as attorneys, engineering firms, and W Ww. WESfcas.ORG westus @mind>pnug.com consulting firms. WESTCAS 20o9 ANNUAL Join us for the Annual Meeting June 24 -26, 2oo9 at the Kona Kai Resort in San Diego, California The theme of the conference is "Water Quality and Water Supply in the Arid West —The Challenge of Sustainability." The conference will focus on WESTCAS' role in developing an Arid West Policy for Sustainability that will be environmentally sensitive, legislatively sound, and in concert with the Administration's Regulatory agenda. HOTEL & TRAVEL INFORMATION Kona Kai Resort, 1551 Shelter Island Drive, San Diego, CA 921o6 (619) 221 -8000 WESTCAS has reserved a block of rooms for our attendees at the Kona Kai Resort for the nights of Tuesday, June 23 through Friday, June 26, 2oo9. Rates are at the government per diem of $159 plus tax. With a dramatic San Diego Bay location that offers easy access to all area at- tractions, the Kona Kai Resort is a lush, waterfront getaway that of- fers classic Southern California charm. Make your sleeping room reservations before May 26th by calling 1 -800- 566 -2524. Please note that the hotel's check in time is 4:ooPM; checkout time is 12:ooPM. If you must cancel your hotel room, please do so no later than 48 hours prior to arrival to avoid a late cancellation fee. Parking: The resort does not offer valet services; only self - parking. All WESTCAS attendees will receive a discounted parking rate of $lo per day. Overnight guests will be given a parking pass to hang in their window that allows in /out privileges. Attendees not staying at the hotel should let the ACE parking attendant know that they are attending the WESTCAS meeting to qualify for the discounted rate (for in /out privileges, you must get a receipt the first time you leave and then show it each time you enter and exit that day). Airport Transfers: Attendees who fly should make their reservations into San Diego International Airport (SAN -3 miles from the hotel) . The resort provides a complimentary airport shuttle daily between the hours of 6AM -9PM. Upon arrival, guests should pick up their luggage before calling the hotel to schedule the shuttle (they will be told where to wait, what the shuttle looks like, and how long the wait will be— typically from 5 to 15 minutes). Guests can schedule their return trip to the airport with the resort bellmen. The shuttle takes appointments every 30 minutes. Cabs are also available at an estimated cost of $lo each way. 2oo9 ANNUAL MEETING PRELIMINARY PROGRAM Day 1 Wednesday June 24, 2009 8;ooAM- 12:ooPM Board of Directors Meeting 1:30PM- 2:00PM Welcome and Keynote: Speaker TBD 2:00PM- 5:00PM General Session I: Regulatory Focus Moderated by Harlan Agnew, Esq., Pima County Attorney's Office, Tucson, AZ • Waters of the U. S.: Recent Court Cases • Whole Effluent Toxicity, Emerging Contaminants, Nutrients, and Stormwater Permits: Up to the minute developments • MS4 Permits: Review of the new draft permit for Venture County, CA and discussion of Tempe draft permit (if issued) • Stimulus Guidance to include tests projects must meet to qualify for funding • Open Forum 5:OOPM- 5:30PM Regulatory Committee Working Meeting 5:30PM- 7:OOPM Welcome Reception Day 2 Thursday June 25, 2009 8:OOAM Continental Breakfast 8:3oAM— rl:ooAM General Session II: Legislative Focus Moderated by Wayne Owen, Planning Director, Tarrant Regional Water District, Fort Worth, Texas 8:3oAM- 9:30AM Hicks -Ray Assoeiates'Washington Update Fred B. Hicks, Ph. D. and J. Tom Ray, P. E. 9:3oAM- 1o:3oAM Panel Discussion: Emerging Contaminants/ Emerging Legislation • Brenda Burman, Nature Conservancy, Flagstaff, AZ (invited) • Bill Hazencamp, Program Manager III, Office of General Manager, Metropolitan Water District of Southern California • Betty Jordan, P. E., Alan Plummer Associates, Inc., Fort Worth Texas (invited) 1o:3oAM- u:3oAM Panel Discussion: Providing Safe, Secure and Sustainable Sohztions forAmerica's Water Needs • Dave Smith, Ph.D., Manager Director of WateReuse California (invited) • Carolyn Ahrens, Booth Ahrens & Werkenthin, Austin, TX (invited) WESTCAS 2oo9 ANNUAL PRELIMINARY PROGRAM 0 Day 2 Thursday June 25, 2009 (con't) 11:3oAM- 12:OOPM Legislative Committee Working Meeting 12:ooPM— 1:r5PM Luncheon with Speaker Patricia Mulroy, General Manager, Las Vegas Valley Water District and Southern Nevada Water Authority (invited): "Water Sustainability: Southern Nevada Water Authority's Perspective" 1:15PM- 3:30PM General Session III: WESTCAS Policy Focus • Timothy Quinn, Executive Director, Association of California Water Agencies (ACWA): "Sustained Water Resourcesfor California: ACWA's New Vision "(invited) • Charlie Nylander, President, Western Coalition of Arid States (WESTCAS): 'Sustainable Water Quality and Water Supply for the Arid West Beyond the 2V'Century: A policy perspective" • Cat Shrier, Ph.D., P. G., Principal, Watercat Consulting LLC: 'Aquifer Storage and Recovery (ASR): EPA's Evolving Policy" 3:30PM- 4:ooPM Policy Committee Working Meeting: Development of working list for future WESTCAS Policy Statements. 4:ooPM State Caucuses 4:30PM Board of Directors Meeting— Election of Officers 5:ooPM- 6:30PM Reception & Awards Presentation: Sponsored in part by the Associates'Members Day 3 Friday June 26, 2009 y:3oAM- 8:3oAM Associates Committee Meeting 8;3oAM- 1o;3oAM Breakfast and General Session IV: A Technical Perspective • Cindy Paulson, Brown & Caldwell : "Sustainable Water Quality -New Approaches for the New Normal" • Richard Meyerhoff, Ph.D, Associate, CDM and Don Schroeder, CDM: "Meeting Receiving Water Quality Challenges, While Preserving Water Resources" 10:3oAM- 12:ooPM General Session V: Outreach, Membership, Board and State Reports 4k2oo9 ANNUAL MEETING GISTRATION FORM Please print or type. One form per person. Copy and mail to Dawn Moore, WESTCAS, i8to Wynthrop Manor Drive, Marietta, GA 30064, FAX to 770-424-9468, E -mail to westcas @mindspring.com, or register online at www.westeas.org. Attendee's Name: Attendee's Title: Organization: Address: City /State /Zip: Phone: FAX: E -mail Address: Method of Payment (Please check the applicable box): Enclosed is a check made payable to WESTCAS Please charge my credit card: Please check one: Visa AMEX _ MasterCard Name on card: Account #: Expiration Date: Signature: WESTCAS Refund Policy: It is the policy of WESTCAS to offer a full refund, minus a $5o.00 administrative fee, for conference registration if the cancellation is made at least five (5) business days in advance of the date of a scheduled conference. Cancellations made within five (5) business days will not receive a refund. Cancellations must be received by WESTCAS via mail to Dawn Moore, Administrative Director, WESTCAS, i8io Wynthrop Manor Drive, Marietta, GA 3oo64 or via FAX to 770 -424- 9468 , or via E -mail to westcas @mindspring.com. WESTCAS 2oo9 ANNUAL EARLY REGISTRATION DEADL IS JUNE 5, 2009. Registration Fees Early Late Before A,/ter 6 /s /oo 6 /s /oo Amount Package Registration Includes two (2) breakfasts, Thursday's lunch, reception, breaks, & conference materials *Members: $300.00 $350.00 $ *Non- Members: $350.00 $400.00 $ *1st Time, Non - Member California Agencies: $1oo.00 $100.00 $ *Student Attendees: No Charge No Charge $ 0.00 Wednesday only One day registration: $125.00 $150.00 $ Thursday only One day registration: $125.00 $150.00 $ Friday only One day registration: $125.00 $150.00 $ Additional Ticket Purchases: *Wednesday Reception # @ $25.00 $ *Thursday Continental Breakfast: # @ $20.00 $ *Thursday Lunch: # @$45.00 $ *Thursday Reception: # @ $25.00 $ *Friday Breakfast: # @ $30.00 $ Total----------------------- -------------------------------- $