HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/28/2008Aoor Nove mber 25. 2008
EAST VALLEY WATER DISTRICT October 28, 2008
REGULAR BOARD MEETING
MINUTES
Vice President Wilson called the meeting to order at 2:33 p.m. Larry Malmberg led the flag
salute.
PRESENT: Directors: Le Vesque, Morales, Sturgeon, Wilson
ABSENT: Directors: Goodin
STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer;
Becky Kasten, Accounting Supervisor; Justine Hendricksen,
Administrative Manager
LEGAL. COUNSEL: Steve Kennedy
GUEST (S): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland
Community News), Larry Malmberg
APPROVAL OF AGENDA
Lxo M /S /C (Sturgeon - LeVesque) that the October 28, 2008 agenda be approved as submitted.
PUBLIC PARTICIPATION
Vice President Wilson declared the public participation section of the meeting open at 2:34 p.m.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR OCTOBER 14, 2008
M /S /C (Sturgeon - LeVesque) that the October 14, 2008 Special Board Meeting Minutes be
approved as submitted.
DISBURSEMENTS
M /S /C (Sturgeon - LeVesque) that General Fund Disbursements 4216767 through
#216941 which were distributed during the period of October 10, 2008 through October 22,
2008, in the amount of $563,293.43 and Payroll Fund Disbursements for the period ended
September 30, 2008 and October 10, 2008 and included checks and direct deposits, in the
amount of $7,934.45, and $175,164.42 totaling $746,392.30 be approved.
WINO
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REVIEW AND APPROVAL OF GENERAL MANAGER'S EXPENSE REPORT
M /S /C (Sturgeon - LeVesque) that the General Managers expense report be approved as
submitted.
HEADQUARTERS PROJECT REVIEW AND UPDATE
The General Manager stated that the committee had met with a solar and alarm consultant for the
Headquarters Project.
DISCUSSION AND POSSIBLE ACTION REGARDING THE GENERAL SESSION AT
ACWA'S FALL CONFERENCE AND DESIGNATING A DELEGATE TO VOTE ON
BEHALF OF EAST VALLEY WATER DISTRICT
M /S /C (Morales - LeVesque) that Vice President Wilson be designated to vote on behalf
of East Valley Water District at ACWA's Fall Conference.
REVIEW OF THE DISTRICT'S 2008/2009 CAPITAL IMPROVEMENT PROGRAM,
BUDGET AND RATE PROPOSALS
The Board requested that this be deferred until the end of the meeting.
DISCUSSION AND POSSIBLE ACTION REGARDING THE ANNUAL MEETING AND
ELECTION OF DIRECTORS FOR THE ASSOCIATION OF THE SAN BERNARDINO
COUNTY SPECIAL DISTRICTS
No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICTS IDENTITY
THEFT PREVENTION PROGRAM
M /S /C (Sturgeon- Morales) that the District's Identity Theft Prevention Program be
approved as presented.
DISCUSSION AND POSSIBLE ACTION REGARDING THE SECOND AMENDMENT
TO THE EAST VALLEY WATER DISTRICT WATER SERVICES AGREEMENT
(WSA) WELL #107 BETWEEN EAST VALLEY WATER DISTRICT AND BASIN
WATER, INC.
The General Manager reviewed the agreement with the Board; that two agreements are
combined into one; that well 427 includes perchlorate treatment; that the treatment cost is $480
per acre foot; that we will be required to treat 2,000 acre feet per year in any combination.
M/S /C (Sturgeon- LeVesque) that the Second Amendment to the WSA agreement
between East Valley Water District and Basin Water, Inc. be approved.
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RESOLUTION 2008.21 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EAST VALLEY WATER DISTRICT AMENDING ITS CONTRACT PROCEDURES
M /S /C (Morales - LeVesque) that Resolution 2008.21 be approved.
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REVIEW AND ACCEPT THE QUARTERLY INVESTMENT REPORT FOR THE
PERIOD ENDED SEPTEMBER 30, 2008
M /S /C (Sturgeon - LeVesque) that the Quarterly Investment Report for the period ended
September 30, 2008 be accepted.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; that the District is
participating in the State of California's Golden Guardian exercise in two weeks; that the Rogers
Lane project is nearing completion; that we are moving forward on the demolition of the Del
Rosa office building; that there is a reception for Congressman Jerry Lewis on October 29 that
the San Bernardino Valley Municipal Water District is having an open house this evening from
4 -7 p.m.
CONSULTANTS REPORTS
Ms McAndrews thanked everyone for their support during the District's recent Water Quality
Conference.
COMMITTEE REPORTS
a. Legislative — (Standing) The Legislative Committee met on October 27 1h , to discuss a
formal Legislative program.
b. Budget — (Standing) No report.
c. Public Outreach — (Standing) The Public Outreach Committee has scheduled a meeting
for November 3`
d. Headquarters (Ad -Hoc) No report.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director LeVesque stated that the District's Water Quality Conference was a success and offered
his appreciation to Ms McAndrews and staff.
Director Morales concurred with Director LeVesque's comments regarding the District's Water
Quality Conference and, he looks forward to supporting the event in the future. Director
Morales also stated that he recently attended LAIF's Sacramento Conference.
Director Sturgeon concurs with Director Morales and Director LeVesque's comments regarding
the District's Water Quality Conference. Director Sturgeon also stated that the District's
Facilities tour on October 24 was a great success.
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Vice President Wilson stated that he was very impressed with the quality of the conference and
that Friday morning's session was fabulous. Vice President Wilson stated his concern regarding
Standing Committees; that at some committee meetings the entire Board is present; that he _..
would rather than have a special meeting scheduled so all Board members may participate.
LETTER TO THE DISTRICT FROM CALPERS REGARDING CALPERS
INVESTMENTS DURING THE RECENT MARKET DOWNTURN
LETTER OF APPRECIATION TO JAMES MORALES FOR ATTENDING THE
GRAND OPENING OF THE COLONEL JOSEPH C. RODRIGUEZ PREP ACADEMY
AND FOR DONATION BOTTLED WATER FOR THE EVENT
LETTER FROM MELODY MCDONALD (WATER CONSERVATION DISTRICT)
REGARDING A BRIEFING ON THE CRITICAL IMPORTANCE OF WATER
SUPPLIES, CONSERVATION AND POLITICAL CONCERNS IN THE COMMUNITY,
OCTOBER 24 OR NOVEMBER 6 TH , 2008
PRESIDENT ALBERT KARNIG AND THE WRI (WATER RESOURCES INSTITUTE)
7 TH ANNUAL LIFETIME ACHIEVEMENT IN WATER RESOURCES AWARDS
BANQUET, CALIFORNIA STATE UNIVERSITY SAN BERNARDINO, NOVEMBER
15, 2008
THE BOARD TOOK A FIVE - MINUTE BREAK AT 3:12 PM
CLOSED SESSION
The Board entered in Closed Session at 3:15 p.m. as provided in the California Open Meeting
Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda.
ADJOURN TO REGULAR SESSION
Vice President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 3:35 p.m. The items listed on the agenda were discussed in
closed session with no reportable action being taken.
The Board returned to item #10:
The General Manager stated that the Board President requested that this item be added to the
agenda for review purposes only.
ADJOURN
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The meeting was adjourned at 3:45 p.m. until the next regularly scheduled Board Meeting on
November 25, 2008.
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Robert E. Martin, Secretary
Donald D. Goodin, President
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