HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/13/2009ADP 27, 2009
EAST VALLEY WATER DISTRICT JANUARY 13, 2009
REGULAR BOARD MEETING
MINUTES
President Goodin called the meeting to order at 3:00 p.m. Director Morales led the flag
salute.
PRESENT: Directors Goodin, Le Vesque, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer;
Brian Tompkins, Chief Financial Officer; Gary Young, Water
Quality Supervisor; Justine Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland
Community News), Dick Corneille (CDM), Sava Nedic (CDM),
Larry Malmberg
*.11 PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 3:01
p.m.
The General Manager recognized Mr. Young's thirty years of service for East Valley
Water District.
There being no written or verbal comments, the public participation section was closed.
Director Morales requested that items #2 and #3 be moved from the consent calendar for
further discussion and possible action.
DISBURSEMENTS
M/S /C (Sturgeon - Wilson) that General Fund Disbursements #212907 through
#213186 were distributed December 12, 2008 through January 2, 2009 in the amount of
$1,755,876.08 and payroll checks for period ending November 30, 2008, December 7,
2008 and December 21, 2008 and included checks and direct deposits, in the amount of
$4,949.02 $136,543.27 and $154,010.36. Total disbursements for the period were
INN $2,051,378.73 be approved.
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GENERAL MANAGER'S FEES AND EXPENSES
M/S /C (Sturgeon- Wilson) that the General Manager's fees and expenses be
approved as submitted.
APPROVAL OF DECEMBER 22, 2008 BOARD MEETING MINUTES
Director Morales stated that the December 22, 2008 board meeting minutes should reflect
the total cost of the District's 25% portion for the San Bernardino Valley's Municipal
Water Districts Irrigation Efficiency Program.
M/S /C (Morales - LeVesque) that the Board approve the December 22, 2008
Meeting Minutes and that they reflect the District's total cost (25 %) for the San
Bernardino Valley's Municipal Water Districts Irrigation Efficiency Program.
RESOLUTION 2009.01 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT — NOTICE OF COMPLETION
M/S /C (Wilson- Sturgeon) that Resolution 2009.01 be approved.
Director Morales would like to know the overall demolition costs for the Del Rosa
Facility and if there was any hazard remediation required.
HEADQUARTERS PROJECT REVIEW AND UPDATE
The General Manager provided the Board with an update regarding the headquarters
project; that the committee and staff had met with Cordoba Corporation last Friday
regarding the I" phase of the project.
President Goodin disbanded the Headquarters Committee. He stated that the task put
before the committee has been completed and that he will re- assemble the committee if
warranted.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
BOARD SECRETARY AND CHIEF FINANCIAL OFFICER POSITIONS AND
APPOINTMENTS
Director Sturgeon would like the Board Secretary and General Manger to be held by two
different individuals. Director Sturgeon has requested that Legal Counsel review this
option and would like an explanation as to why a change was made to the Board Secretary
position a number of years ago. This item will be brought back to the Board at a later date.
M/S /C — (LeVesque - Wilson) that Robert Martin be appointed as Board Secretary
and Brian Tompkins be appointed as Chief Financial Officer pending further discussion
before the Board and that Robert Martin has the authority to countersign all required
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documents at this time; and that this item be brought back before the Board at a later date
pending Legal Counsel's findings and recommendations.
DISCUSSION AND POSSIBLE ACTION REGARDING THE 2009 COMMITTEE
STRUCTURE
4,.,
President Goodin wants the committees to operate effectively and in an efficient manner;
that committees have a specific function and limited authority; that draft agendas are not
efficient; that if you have an idea for the agenda to bring it to him first; that he was
disappointed that Mr. Hicks did not meet with the entire Board; that if he needs to appoint
a committee to review items he will do so; that he would like all of the Board members to
have the same information regarding District matters including the Headquarters project.
Director Morales has requested that if an item is on the agenda he would like to have the
financial impacts and recommendations from staff included.
Director Sturgeon stated that a number of agencies send all items to a committee for
review before they are brought before the Board.
President Goodin stated that he will review all committees in February and make sure
each committee is focused and working on a specific item; that he could call a special
meeting to do this. President Goodin also stated that if you have any concerns regarding
the committee structure to please contact him.
DISCUSSION AND POSSIBLE ACTION REGARDING PLANT 150 —
` luo PRELIMINARY DESIGN REPORT SUBMITTED BY CDM
Sava. Nedic provided a power -point presentation regarding Plant 150 item included:
• Compliance with Perchlorate Regulations
• Hydraulic Node in Water Supply System
• Pilot Testing
• Project Facilities
• Project Costs and Implementation Schedule
Mr. Malmberg would like to know if the MCL was 0 ppb if this system would be able to
remove the contaminants.
M /S /C (LeVesque- Wilson) that the Preliminary Design Report for Plant 150
submitted by CDM be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING MID -YEAR BUDGET
ADJUSTMENTS
The Board has scheduled a Special Meeting for January 29` at 2:00 p.m. to discuss the
budget. Three goals that the Board would like to address are:
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1. Working Capital — Would like to have six -month reserves available.
2. General and Administrative costs reduced 10% by year -end.
3. Freeze all hiring.
No action taken
DIRECTOR'S FEES AND EXPENSES FOR DECEMBER 2008, were presented to
the Board for approval.
M/S /C (Sturgeon- LeVesque) that the Director's fees and expenses for December
2008 be approved as submitted.
GENERAL MANAGER'S REPORT
The General Manager reported on the District's operations to date; that the solar challenge
is moving forward; that a preliminary budget is included for the Boards review.
The Board President requested that the General Manager call Susan Longville with WRI
regarding the Inland Empire Solar Challenge, as WRI might want to sponsor future
events.
Mr. Tompkins stated that Ms McAndrews did not include her costs for the event Ms
McAndrews will provide a proposal for her costs for the event.
The General Manager reviewed the Water Quality Conference costs with the Board; that
the conference was a success and he received positive feedback unfortunately the
expenses exceeded the original cost projections. A number of factors contributed to this.
The General Manager also stated that a draft Board calendar for 2009 is in the packet for
their review.
President Goodin stated that possibly the conference has met its goals and is no longer
warranted.
Director Morales is concerned with the amount of expenses and the amount of staff time
required for events; that he supports the conference and events as long as they are able to
pay for themselves. Director Morales is also concerned that the goals set for the Inland
Empire Solar Challenge will not be able to make their projections. Information only.
CONSULTANT REPORTS
No reports at this time.
COMMITTEE REPORTS
a) Legislative (Standing) - The committee discussed visiting Mr. Lewis's office for a
video conference in the future regarding the Seven Oaks Dam; the City of San
Bernardino's water reclamation project.
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b) Budget (Standing) - No report.
c) Public Outreach (Standing) - The committee is meeting on January 23, 2009.
d) Headquarters Committee (Ad -Hoc) - This committee has been dissolved.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Morales stated that the District's website should include past, current and future
District projects.
Director LeVesque stated that Anheuser Bush bottles (cans) water for emergency
purposes; that CalPERS is facing severe budget crunches.
Vice President Wilson reinforced his comments that items need to go through the General
Manager to keep confusion to a minimum.
Director Sturgeon offered his appreciation to staff regarding the Standard and Poor rating;
that. he has forwarded concerns and recommendations to staff regarding the District's
website.
President Goodin stated that the Board should set goals for the budget and review
overtime costs. Information only.
MEP✓ 0RANDUM FROM CDPH (CALIFORNIA DEPARTMENT OF PUBLIC
HEALTH) REGARDING CURRENT OR FUTURE GRANT RECIPIENTS OF
PROPOSITION 50 AND 84 FUNDING
Mild
LETTER TO JOHN DRURY REGARDING THE WATER LEADERS CLASS
SPONSORED BY THE WATER EDUCATION FOUNDATION
LETTER TO THE DISTRICT FROM ASSEMBLYMAN KEVIN JEFFRIES
REGARDING AB28 AND RESTRICTION ON NATURAL GAS WATER PUMPS
LETTER TO THE DISTRICT FROM THOMAS GRANT REGARDING WATER
RATE, INCREASE AND HEADQUARTERS BUILDING
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING HOSTED BY RBF CONSULTING, PANDA INN,
ONTARIO, JANUARY 26, 2009
SAN BERNARDINO AREA CHAMBER OF COMMERCE INSTALLATION OF
OFFICERS DINNER, HILTON HOTEL, JANUARY 28, 2009
SPECIAL DISTRICT AND GOVERNMENT INSTITUTE "GOVERNANCE"
CONFERENCE, HYATT AT FISHERMAN'S WARF, SAN FRANCISCO,
FEBRUARY 19-20,2009
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The Board took a five - minute break at 5:08 p.m.
CLOSED SESSION
The Board entered into closed session at 5:15 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the
agenda.
ADJOURN TO REGULAR SESSION
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 5:17 p.m. The item listed on the agenda was
discussed in closed session with no action being taken.
ADJOURN
The meeting was adjourned at 5:17 p.m.
_ Donald D. Goodin, Board President
Ro ert E. M ra tm, Secretary
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