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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/27/2009Appro_ved Fe bruary 10, 2009 emumY EAST VALLEY WATER DISTRICT JANUARY 27, 2009 REGULAR BOARD MEETING MINUTES President Goodin called the meeting to order at 3:02 p.m. Vice President Wilson. led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Gary Sturdivan, Regulatory Affairs Coordinator; Justine Hendricksen, Administrative Manager ft,W LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Jo McAndrews (McAndrews & Boyd) APPROVAL OF AGENDA M /S /C (Wilson- Sturgeon) that the January 27, 2009 agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 3:03 p.m. There being no written or verbal comments, the public participation section was closed. Director LeVesque requested that item 43 be removed from the consent calendar for discussion. RESOLUTION 2009.02 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM Minutes: 01/27/09 M/S /C (Wilson - LeVesque) that Resolution 2009.02 be approved. DISBURSEMENTS M/S /C (Wilson - LeVesque) that General Fund Disbursements #217982 through 218220 distributed during the period of January 7, 2009 through January 21, 2009 in the amount of $619,498.92 and Payroll Fund Disbursements for the period January 2, 2009 in the amount of $175,523.46 totaling $795,021.48 be approved. APPROVAL OF JANUARY 13, 2009 BOARD MEETING MINUTES M/S /C (Sturgeon - LeVesque) that the January 13, 2009, Board Meeting Minutes be approved with the noted correction. Director LeVesque would like the minutes corrected to reflect that he stated, "Anheuser Bush cans water for emergencies ", not "that they are now bottling water ". HEADQUARTERS PROJECT REVIEW AND UPDATE The District Engineer stated that he had an informal meeting with GMID and Cordoba Corporation for introduction purposes; that he will be having a meeting on January 26` to discuss the LEED's portion of the project that an additional meeting has been scheduled for February 9 Information only. Director Morales requested an update regarding the City of San Bernardino's landscaping and irrigation concerns. The District Engineer will provide an update at the next meeting after he speaks to the consultants regarding this issue. DISCUSSION AND POSSIBLE ACTION REGARDING THE EXTENSION OF THE NORTH FORK CANAL The District Engineer reviewed the memorandum regarding the North Fork Canal; that there was a problem with the connection location; that he has provided two options for the Board to review; the contractor has submitted a proposal for both options; that by selecting either option the entire cost of construction would still fall below the engineers estimate; that he recommends option "A ". Director Morales has requested that a revised memo be submitted to the Board with corrections at the next board meeting. M/S /C (Wilson - Morales) that the Board approve the extension of the North Fork Canal and select option "A" as recommended by the District Engineer. � v 2 Minutes: 01/27/09 DISCUSSION AND POSSIBLE ACTION REGARDING THE SEVEN OAKS DAM WATER QUALITY STUDY U , -0 The Board President reviewed Mr. Hick's memorandum and strategies regarding the Seven Oaks Dam with the Board. Director LeVesque stated that he recently attended the Special District's dinner where a representative from the Army Corp of Engineers spoke and stated that this parallels the strategies outlined by Mr. Hicks. The Board has requested that a videoconference meeting be coordinated with Congressman Lewis' office. Director Morales would like to review the package that will be presented to Dr. Axt; that he concurs with Mr. Hick's concepts but would like to review all the information. M/SIC (Wilson- Sturgeon) that the Board approve the steps outlined by Mr. Hicks regarding the Seven Oaks Dam. GENERAL MANAGER/STAFF REPORTS The District Engineer reported on the District's operations to date; that the Dale Street pipeline is scheduled to start this Thursday; that due to traffic control issues with the City dul of San Bernardino the job is expected to take an additional week to complete; that letters and informational pamphlets are being sent to customers that may have problems in their sewer laterals. Mr. Tompkins stated that he spoke with the District's financial advisor and he indicated that the credit markets are loosening up; that the bond rates are at 5 % % and we are looking for alternatives; that he and Gary Sturdivan will be attending a Funding Fair next week.. Director LeVesque stated that Arrowhead Credit Union could provide the District with financing alternatives. Director Sturgeon stated that Cordoba Corporation has expressed interest in providing assistance to the District with financing options. Gary Sturdivan provided a power -point presentation to the Board regarding the Golden Guardian exercise. Director LeVesque would like a regular update regarding the District's emergency response program. M 3 Minutes: 01/27109 Director Sturgeon would like to know if the problems that occurred with the satellite phones during the exercise were with the phones or with the system. Director Morales expressed his gratitude to Mr. Sturdivan for his power -point presentation and the work he has done for the District. Mr. Morales also stated that Mr. Sturdivan is an asset to the District. Information Only. CONSULTANT REPORTS Mr. Kennedy inquired if his presence is needed at the Special Board Meeting on January 29, 2009. Mr. Kennedy also stated that he would be meeting with Directors Sturgeon and LeVesque regarding the District's Board Secretary and Chief Financial Officer positions. Ms McAndrews stated that the solar workshop went well. Ms McAndrews also stated that the San Bernardino Valley Municipal Water District has offered to support the Inland Empire Solar Challenge and has requested a representative attend their board meeting on February 4 Information only. COMMITTEE REPORTS a) Legislative (Standing) — Director Morales stated that he attended CMUA's Legislative briefing; that they met with Senator Dutton, Assembly members Adams and Carter; that they discussed the District's positions and priorities regarding Plant 134, Plant 150 the State Water Project and grant applications; that the State's budget is critical and that the State could start issuing IOU's on February I' President Goodin is optimistic about opportunities for longer standing programs; that he supports Proposition 50 funding and the Peripheral Canal. Director Morales stated that he and Mr. Reeb discussed mutual strategies to track water related bills and provide the Board with detailed reports. b) Budget (Standing) No report at this time. c) Public Outreach (Standing) Director Sturgeon reviewed a number of items that were discussed at the January 23 committee meeting. • Bottled Water Program — The committee is recommending that the bottled water be available at District functions only. • That the Districts "Pipeline" newsletter and CCR be combined. • Calendar Program — The committee will recommend that the calendars have additional and pertinent information about the District included in them. • That a list of District programs and associated costs will be on the February I O Board agenda. 4 Minutes: 01/27/09 k .# 4datio • Water Quality Conference — The Committee's will recommend that the District discontinue the bi- annual Water Quality Conference. • Solar Challenge — The District will not be hosting any further Solar Challenges. The General Manager arrived at 3:55 p.m. ORAL COMMENTS FROM BOARD OF DIRECTORS The General Manager stated that he had an informational meeting with the LA Army Corp of lingineers; they discussed the background relating to the Seven Oaks Dam and what led to the study; stimulus funding was also discussed and that it was a positive meeting. Information only. Director LeVesque stated that there would be a number of items to discuss at Thursdays special meeting. Vice President Wilson stated that he recently attended the City of Highland's Chamber dinner. Director Sturgeon offered his appreciation to Ms McAndrews for the solar session held on Saturday; that there was about 30 high school students in attendance; that the Highland City Council approved the water conservation program. President Goodin stated that he was intrigued by comments made in Sacramento regarding California's Water Rights. WATER EDUCATION FOUNDATION'S "LOWER COLORADO RIVER TOUR ", LAS VEGAS, MARCH 4-6,2009 WATEREUSE ASSOCIATION "CALIFORNIA 09" CONFERENCE, SAN FRANCISCO, MARCH 22-24,2009 ADJOURN The meeting was adjourned at 4:42 p.m. - ze4z Robert E. Martin, Secretary Donald D. Goodin, President 5 Minutes: 01/27/09