HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/29/2009Approved F ebruaU 24, 2009
, EAST VALLEY WATER DISTRICT
SPECIAL MEETING JANUARY 29, 2009
MINUTES
President Goodin called the Special Meeting to order at 2:02 p.m. Justine Hendricksen
led the flag salute.
PRE'_SENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: Robert Martin, General Manager; Ron Buchwald, District
Engineer; Brian Tompkins, Chief Financial Officer; Becky
Kasten, Accounting Supervisor; Justine Hendricksen,
Administrative Manager
LEGAL COUNSEL: None
GUEST(s): Charles Roberts (Highland Community News), Larry
Malmberg
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at. 2:02
p.m.
There being no written or verbal comments, the public participation section was closed.
DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED MID -YEAR
BUDGET REVIEW
The General Manager reviewed the mid -year budget changes with the board; that this is a
review of the District's revenue and expenditures; that there have been a number of
revisions, there is no deficit and the end result is a balanced budget.
The General Manager stated that he relied on the Muni Financial report from last year for
our revenue projections but it was somewhat optimistic. These projections need to be
modified and adjusted.
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Director Morales stated that the District should take a conservative approach next fiscal
year.
The General Manager stated that labor costs are under budget; that fuel and power
expenditures are down; that the District is continuing to pursue cost saving measures to
improve the overall efficiency throughout the system. The General Manager stated that
credit card processing fees are spinning out of control; that there are third party
companies that will process payments for a fee.
Director Sturgeon stated that the fees these companies are charging is obscene.
President Goodin stated that District would continue its current method of taking credit
card payments and that this item could be brought back at a later date for review and
discussion.
The Board discussed vehicle purchases, new and used equipment and auction alternatives
and miscellaneous projects.
The General Manger reviewed the meter replacement project and the problems that are
occurring industry wide.
Directed Sturgeon asked if the District has ever considered outsourcing meter reading.
Director LeVesque would like an update on the GIS program.
Director LeVesque questioned the sponsorship level for the Highland Chamber. The
Board will consider dropping down one level of sponsorship next year.
The General Manager stated that he was approached by Basin Water regarding a new
research method for treating perchlorate and:
1. If EV WD would be interested in partnering lobbying efforts for stimulus funds
2. If EV WD would be interested in leasing land to build a treatment plant
The Board is concerned with Basin Water's credibility and economic state and would like
to know who else is working on this type of treatment.
President Goodin supports the concept but needs additional information to review.
M /S /C (Wilson - LeVesque) that the District's mid -year budget changes be
approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
CAPITAL IMPROVEMENT PLAN
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Mr. Tompkins provided a power -point presentation to the Board regarding the District's
Capital Improvement Plan; that he has presented four scenarios for the Board to consider;
that these scenarios are just a starting point and a planning tool for the Board.
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Director Morales is pleased with the planning tool and stated that it would have been
helpful to have this tool in the past.
The Board commended Mr. Tompkins for the work he did preparing the power point
presentation.
President Goodin stated that he would need additional time to analyze the information
contained in Mr. Tompkins presentation and that he cannot make a decision at this time.
Director Morales stated that in order to make any decisions there needs to be a drop dead
date for each of the individual projects included in the District's Capital Improvement
Plan.
Director LeVesque suggested that the Board schedule a special meeting to review and
discuss the plan and make a decision within thirty days on how the Board wants to
proceed. No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING A VIDEO -
CONFERENCE MEETING AT CONGRESSMAN JERRY LEWIS'S OFFICE
The General Manager stated that he has contacted Congressman Lewis's office to set up a
meeting. No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING ELECTIONS BY MAIL
BALLOT
The General Manager stated that he had received information from the registrars' office
regarding an all mail ballot.
The Board instructed staff to contact the registrars' office for additional information
regarding an all mail ballot. No action taken.
ADJOURN
The meeting was adjourned at 5:15 p.m.
Donald D. Goodin, President
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