HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/23/2009 (special)Appr Apr 1. 2009
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EAST VALLEY WATER DISTRICT
SPECIAL BOARD MEETING
March 23, 2009
MINUTES
49110
Vice President Wilson called the meeting to order at 3:00 p.m. Director Morales led the flag
salute.
PRESENT: Directors: Le Vesque, Morales, Sturgeon, Wilson
ABSENT: Director: Goodin
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Gary Sturdivan, Regulatory Affairs Coordinator; Justine
Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Jo McAndrews (McAndrews & Boyd); Larry Malmberg; Charles
Roberts (Highland Community News)
PUBLIC ]PARTICIPATION
Vice President Wilson declared the public participation section of the meeting opera at 3:01
p.m.
There being no verbal or written comments the public participation section was closed.
APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR MARCH 4, 2009
M /S /C (Sturgeon- Morales) that the March 4, 2009 Special Board Meeting minutes be
approved as submitted.
APPROVAL OF BOARD MEETING MINUTES FOR MARCH 10, 2009
M /S /C (Sturgeon- Morales) that the March 10, 2009 Board Meeting minutes be
approved as submitted.
DIS13URSEMENTS
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M/S /C (Sturgeon - Morales) that General Fund Disbursements #218774 through
#218966 which were distributed during the period of March 6, 2009 through March 18, 2009,
in the amount of $870,593.67 and Payroll Fund Disbursements for the period ended February
13, 2009 and February 28, 2009 and included checks and direct deposits, in the amount of �•
$208,995.75 and $10,083.86, totaling $1,089,973.28 be approved.
GENERAL MANAGER'S FEES AND EXPENSES
M/S /C (Sturgeon- Morales) that the General Manager's fees and expenses be approved.
RESOLUTION 2009.05 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT DESIGNATION OF APPLICANT'S
AGENT RESOLUTION
M/S /C (LeVesque- Sturgeon) that Resolution 2009.05 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL TO SURPLUS
VEHICLES AND EQUIPMENT AT A PUBLIC AUCTION
M /S /C (LeVesque - Morales) that the Board approve the request from staff to surplus
vehicles and equipment at a public auction.
DISCUSSION AND POSSIBLE ACTION REGARDING NOMINATION FOR
ALTERNATE SPECIAL DISTRICT MEMBER OF THE LOCAL AGENCY
FORMATION COMMISSION (LAFCO)
No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING THE NOTICE OF
EXEMPTION FOR THE CONEJO DRIVE SEWER LINE REPLACEMENT
PROJECT
M/S /C (LeVesque - Morales) that the Notice of Exemption for the Conejo Drive Sewer
Line Replacement Project be approved and that the District file the Notice of Exemption with
the San Bernardino County Clerk of the Board.
DISCUSSION AND POSSIBLE ACTION REGARDING NOTICE OF EXEMPTION
FOR THE LIVE OAK WATER MAIN REPLACEMENT PROJECT
M /S /C (LeVesque- Morales) that the Notice of Exemption for the Live Oak Water
Replacement Project be approved and that the District file the Notice of Exemption with the
San Bernardino County Clerk of the Board.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED
FEBRUARY 28, 2009 a
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Mr. Tompkins handed out revised statements to the Board, Mr. Tompkins reviewed the
Financial Statements with the Board.
M/S /C (LeVesque- Sturgeon) that the Financial Statements for the period ended
February 28, 2009 be accepted.
GENERAL MANAGER/STAFF REPORTS
The General Manager reported on the Districts operations to date; that the Date Street pipeline
is nearly complete; that Gary Sturdivan, Steve Kennedy and he attended an East Wood Farms
shareholders meeting this past Saturday; that there are many challenges facing the
shareholders; that there are a number of disputes between shareholders and board members
that need to be addressed.
Mr. Tompkins stated that the District's current phone system lease expires in August.; that he
is currently reviewing a number of proposals for a new system; that he will present the
proposals to the Public Outreach Committee; that there could possibly be a up to a 70%
savings per month on a new phone system lease. Mr. Tompkins also stated that he
participated in a Web -cast at CDM regarding the American Recovery and Reinvestment Act;
that there are strict guidelines; that there is also a "buy American" provision in the act.
Ms. Hendricksen stated that the District would be participating in the City of Highland's
Citrus Harvest Festival this Saturday. Ms Hendricksen also stated that there is now a waiting
list for the Seven Oaks Dam Tour.
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CONSULTANT REPORTS
Ms. McAndrews stated that she has been receiving calls regarding sponsorship opportunities
for the Inland Empire Solar Challenge.
COMMITTEE REPORTS
a. Legislative (Standing) — The Legislative Committee met on March 11, and discussed
over 70 pieces of Legislation.
b. Budget (Standing) —No reports.
e. Public Outreach (Standing) — An article from the Highland Community News was
provided to the Board for review.
M /S /C (Sturgeon - Wilson) that the Public Outreach Committee Minutes for
January 23, 2009 be accepted.
44 ORAL COMMENTS FROM BOARD OF DIRECTORS
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Director LeVesque stated that he would be attending the City of Highland's Citrus Harvest
Festival.
Director Morales stated that he would also be attending the City of Highland's Citrus Harvest
Festival and the East Highlands Ranch Home Improvement Fair.
Vice President Wilson stated that he attended ACWA's Washington D.C. conference and
spoke at length with Assemblyman Emmerson's office.
LETTER TO THE DISTRICT FROM THE SAN BERNARDINO VALLEY WATER
CONSERVATION DISTRICT REGARDING THE 2008 -2009 ENGINEERING
INVESTIGATION OF THE BUNKER HILL BASIN
The General Manager stated that they are proposing an increase in their water production
assessment. Information only.
WATER EDUCATION FOUNDATION AND THE ASSOCIATION OF CALIFORNIA
WATER AGENCIES "MANAGING THE CRISIS: ESSENTIAL TOOLS FOR
URBAN WATER MANAGERS" WORKSHOP, APRIL 16 SAN FRANCISCO
AIRPORT MARRIOTT HOTEL AND APRIL 23 IRVINE MARRIOTT HOTEL
ADJOURN
The meeting was adjourned at 3:43 p.m.
Ro ert E. Martin, ecretary
D �d
Don Goodin, Prestdent
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