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Home My WebLink AboutMinutes - EVWD Board of Directors - 04/14/2009Anpr o_ved Ap ril 28, 2009 EAST VALLEY WATER DISTRICT April 14, 2009 REGULAR. BOARD MEETING MINUTES President Goodin called the meeting to order at 3:00 p.m. Director Morales led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Morales Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Charles Roberts (Highland Community News), Larry Malmberg, Ron Gastelon (Cordoba Corporation), George Marquez (GMID), Larry Slominski (Cordoba Corporation), Randall Martinez (Cordoba Corporation), Angel Alvarez (Cordoba Corporation), Gary Miller (GMID) APPROVAL OF AGENDA M/S /C (Sturgeon - Wilson) that the April 14, 2009 agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 3:01 p.m. There being no verbal or written comments the public participation section was closed. M /S /C (Sturgeon - Morales) that item #3 be removed from the consent calendar for discussion. Vice President Wilson would like to know if Telacu Housing -San Bernardino IV, Inc. rings a bell with anyone and would like to know if we have any information regarding the company. Mr. Buchwald stated that the Engineering Department has been dealing with Telacu's consultant and that the consultant has been responsive to their requests. Mr. Buchwald indicated that there are three minor changes in the agreement that need to be made. (APN number, "Tract" map and Exhibit "A ") I Minutes jph 04/14/09 M /S /C (Wilson- Sturgeon) that the Development Agreement between East Valley Water district and Telacu Housing -San Bernardino IV, Inc. be approved with the noted changes indicated by Mr. Buchwald. DISBURSEMENTS M/S /C (Sturgeon- Morales) that General Fund Disbursements #218967 through #219260 were distributed during the period of March 26, 2009 through April 8, 2009 in the amount of $1,651,255.67 and Payroll Fund Disbursements for the period ended April 8, 2009 in the amount of $260,427.47 totaling $1,911,683.14 be approved. GENERAL MANAGER'S FEES AND EXPENSES M/S /C (Sturgeon- Morales) that the General Manager's fees and expenses be approved. DISCUSSION AND POSSIBLE ACTION REGARDING EAST HIGHLAND'S RANCH HOME IMPROVEMENT FAIR The General Manager stated that the Board had previously approved the District's participation in East Highland's Ranch Home Improvement Fair; that we recently received a notice now requiring that the District provide a $1 million liability policy naming East Highlands Ranch MHOA and Monarch Management Company as additionally insured for the event. The General Manager is requesting direction from the Board if they are still interested in participating due to this request. .. ; Director Morales stated that the Board previously took action to participate in the event and is recommending that District move forward and participate in the East Highland's Ranch Home Improvement Fair. President Goodin stated that the District could request that East Highland's Ranch pay the fee for the liability insurance if they want us to participate. M/S /C (Morales - LeVesque) that East Valley Water District provide the $1 million liability policy naming East Highlands Ranch MHOA and Monarch Management Company as additionally insured for the event Directors Morales, LeVesque and Sturgeon voted YES. Directors Goodin and Wilson voted NO. DISCUSSION AND POSSIBLE ACTION REGARDING ASSEMBLY BILL 49, ASSEMBLY BILL 1408, AND SENATE BILL 261 The General Manger reviewed the memorandum from Bob Reeb with the Board; that Mr. Reeb is recommending the Board oppose Assembly Bill 49, 1408 and Senate Bill 261. The General Manger stated that he received a call from SAWPA and they have requested that the Board not oppose Senate Bill 261 as it is being rewritten. Minutesjph 04/14/09 2 M /S /C (Sturgeon - Wilson) that the Board oppose Assembly Bill 49, Assembly Bill 1408 and oppose unless amended Senate Bill 261. DISCUUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S HEADQUARTERS PROJECT W�.d a) Preliminary Value Engineering report and project status update presentation Cordoba Corporation and Miller Architectural provided a power -point presentation regarding a value engineering analysis for the District's headquarters; that there could be a possible savings of up to $13 million for the headquarters project. b) Solar power presentation Cordoba Corporation provided a power -point presentation regarding Solar Power Systems. No action taken on either item. DISCUSSION AND POSSIBLE ACTION REGARDING BOARD OF DIRECTORS NOMINATIONS FOR THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY (SDR14A) No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE TRANSFER OF d UNCLAIMED FUNDS (STALE DATED CHECKS) INTO THE DISTRICT GENERAL FUND Mr. Tompkins reviewed the list of stale dated checks with the Board and the requirements to transfer the funds into the District's general fund. M /S /C (Levesque- Sturgeon) that the transfer of unclaimed funds (stale dated checks) into the District's general fund be approved after the appropriate procedures and requirements have been met. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT 6750 MONTE VISTA DR., SAN BERNARDINO, FROM DIANE GLASCOM The General Manager stated that the District was unable to verify the facts related to the claim for damages and he recommends that the claim be denied and sent to the District's insurance carrier. Mr. Kennedy stated that the claim is outside the six -month statue of limitations and recommends that the claim be returned to Ms Glascom; that he will send a letter to Ms Glascom explaining the requirements to re -file the claim. M /S /C ( LeVesque- Sturgeon) that Steve Kennedy write a letter to Ms Glascom regarding 41ki the six -month statue of limitations and that she may re -file a claim with an application for late claim relief to the Board of Directors of the East Valley Water District. Minutes jph 04/14/09 3 DIRECTORS' FEES AND EXPENSES FOR FEBRUARY 2009 AND MARCH 2009 M /S /C (Wilson- LeVesque) that the Directors' fees and expenses for February 2009 and March 2009 be approved as submitted. INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2009 Mr. Tompkins reviewed the Investment Report with the Board. M /S /C (Wilson- Sturgeon) that the Investment Report be accepted. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that Well 151 was successfully pump tested last week and we are waiting for the final permits to put the well into production; that the North Fork Tour is tomorrow and we have 59 people confirmed; that the District handout is nearly complete; that he would like clarification from the Directors regarding phone numbers on the handout. The Board requested that the District's handout be sent to the Public Outreach committee for review. Information only. CONSULTANTS REPORTS No reports at this time. COMMITTEE REPORTS a) Legislative (Standing) - Director Morales stated that Gloria McCloud is having a water hearing on April 24` from 9:00 am — 12 :00 pm at the County Government Center b) Budget (Standing) - No report. c) Public Outreach (Standing) - No report. ORAL COMMENTS FROM BOARD OF DIRECTORS No comments at this time. LETTER TO THE DISTRICT FROM THE HIGHLAND AREA CHAMBER OF COMMERCE Information only. LETTER TO THE DISTRICT FROM BELVEDERE ELEMENTARY REGARDING THE DISTRICT'S POSTER CONTEST Information only. ACWA's 2009 SPRING CONFERENCE & EXHIBITION, SACRAMENTO, MAY 19 -22, 2009 Information only. tv i Minutes jph 04/14/09 4 44.0 wadd , idmr ADJOURN The meeting was adjourned at 4:44 p.m. Ro ert E. 1V4artin, gecretary Donald D. Goodin, President Minutes jph 04/14/09