HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/12/2009Approved M 26. 2009
EAST VALLEY WATER DISTRICT MAY 12, 2009
REGULAR BOARD MEETING
MINUTES
President Goodin called the meeting to order at 3:00 p.m. Ms McAndrews led the flag
salute.
PRESENT: Directors Goodin, Le Vesque, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial
Officer; Cecilia Contreras, Administrative Office Specialist; Justine
Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews (McAndrews & Boyd), Larry Malmberg, Roger
Light (Pacific High School)
APPROVAL OF AGENDA
M/S /C (Wilson- Sturgeon) that the May 12, 2009 agenda be approved as submitted.
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 3:01
p.m.. There being no written or verbal comments, the public participation section was
closed.
Mr. Light arrived after the public comment section was concluded. President Goodin
welcomed Mr. Light to the Board meeting and asked if he would like to speak before the
Board.
Mr. Light stated that he is a teacher from Pacific High School and that he and his students
participated in the District's 2 nd Annual Inland Empire Solar Challenge; he appreciates the
opportunity his students had to participate in the event; that the event is a school wide
project with over 400 students participating; that the students work year long preparing for
the next event; that the event is a great motivational tool for learning and they are looking
forward to next years event.
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Minutes: 05/12/09 jph
APPROVAL OF BOARD MEETING MINUTES FOR APRIL 28, 2009
M/S /C (Wilson - LeVesque) that the April 28, 2009 Board meeting minutes be
approved as submitted.
DISBURSEMENTS
M/S /C (Wilson- LeVesque) that General Fund Disbursements 4219460 through
219668 distributed during the period of April 28, 2009 through May 6, 2009 in the
amount of $868,804.96 and Payroll Fund Disbursements for the period ended May 6,
2009 in the amount of $261,763.39 totaling $1,130,568.35 be approved.
DIRECTORS' FEES AND EXPENSES FOR APRIL 2009 were presented to the
Board for approval.
M/S /C (LeVesque - Sturgeon) that the Directors' fees and expenses for April 2009
be approved as submitted.
REVIEW AND APPROVAL OF ENGAGEMENT LETTER FROM ROGERS,
ANDERSON, MALODY & SCOTT, LLP (RAMS) FOR ANNUAL AUDITING
SERVICES PURSUANT TO GOVERNMENT AUDITING STANDARDS
Mr. Tompkins reviewed the engagement letter with the Board; he stated that the audit will
include a regular audit, a single audit regarding grants and information relating to OPEB
(GASB 45).
M/S /C (Wilson- Sturgeon) that the Board approve the engagement letter from
Rogers, Anderson, Malody & Scott, LLP (RAMS) for the District's annual auditing
services with the condition that the fee for the current year not exceed last years fees due
to the District's budget constraints.
GENERAL MANAGER/STAFF REPORTS
The District Engineer reported on the District's operations to date; that the Consumer
Confidence Report (CCR) is nearly complete.
Ms Hendricksen stated that the District would be participating in the East Highland's
Ranch Home Improvement Fair this Saturday; that the judging for the District's poster
contest will be concluded today; that she received many positive comments regarding the
Inland Empire Solar Challenge that the District hosted this past weekend.
Mr. Tompkins provided information to the Board regarding a draft affirmation regarding
Moody's credit rating for the District; that he needs to provide comments regarding the
draft to Moody's by Wednesday and has requested direction from the Board.
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The Board has requested that Mr. Tompkins provide a response to Moody's regarding the
District's rates, Capital Improvement Programs and mandated costs. Information only.
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CONSULTANT REPORTS
Ms McAndrews provided an update regarding the recent Inland Empire Solar Challenge
and stated that the event was well received.
COMMITTEE REPORTS
a. Legislative (Standing) — That a number of legislative bills are under :revision
and that the committee will provide an update to the Board when the revisions
have been completed.
b. Budget (Standing) — The Budget Committee met on May 7` to review a draft
budget; that there is a Special Meeting scheduled for May 26` to discuss the
draft budget and recommendations made by staff regarding the budget with the
entire Board.
c. Public Outreach (Standing) — A meeting is scheduled for May 27`
ORAL COMMENTS FROM THE BOARD OF DIRECTORS
Director Morales stated that he would be attending ACWA's conference next week.
Director LeVesque stated that the Inland Empire Solar Challenge is a great program but
the event needs to be self - sustaining; that the District's bottled water program might be
cut from the budget; that he will work with staff regarding an emergency water program.
Vice President Wilson stated that he will be attending ACWA's conference next week;
that he was quite impressed with the District's Inland Empire Solar Challenge and concurs
with Director LeVesque's comments that the event needs to be self - sustaining.
Director Sturgeon offered his appreciation to Ms McAndrews for a well- organized event.
LETTER TO THE DISTRICT REGARDING THE DISTRICT'S RECENT TOUR
FROM ASSEMBLY MEMBER BILL EMMERSON
Information only.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT'S
MEMBERSHIP MEETING HOSTED BY THE INLAND EMPIRE RESOURCE
CONSERVATION DISTRICT, SHANDIN HILLS GOLF COURSE, MAY 18, 2009
Information only,
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ADJOURN
The meeting was adjourned at 3:34 p.m.
Ar�l
obert E. Martin, Secretary
Donald Goodin, President
Minutes: 05/12/09 jph