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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 06/23/2009East Valley Water District 3654 HIGHLAND AVE., SUITE 412, HIGHLAND, CA BOARD MEETING June 23, 2009 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". -...------------------------------------- -- --- ---- ---- -------- --- - -- - -- CALL TO ORDER PLEDGE OF ALLEGIANCE .--------------------------------------------------------------------- L Public Comments 2. Approval of Agenda CONSENT CALENDAR 3 Approval of Special meeting minutes for June 3, 2009 4. Approval of Board meeting minutes for June 9, 2009 5. Resolution 2009.10 — A Resolution of the Board of Directors of the East Valley Water District authorizing execution of a Grant of Easement to the City of Highland 6. Accounts Payable Disbursements: Accounts Payable Checks # 220026 through # 220228 which were distributed during the period of June 9, 2009 through June 17, 2009, in the amount of $781,532.64 and Payroll and benefit contributions for the period ended June 17, 2009 and included checks and direct deposits, in the amount of $210,016.09 and $8,600.86. Total Disbursement for the period $1,000,149.59. 7. General Managers fee's and expenses OLD BUSINESS 8.+ Discussion and possible action regarding the Water Resources Institute annual contribution and presentation from Susan Lien Longville. 9. Discussion and possible action regarding 2009 -2010 Workers Compensation Insurance Renewal 10. Resolution 2009.11 — A Resolution of the Board of Directors of East Valley Water District approving the form authorizing the execution of a sixth amended and restated joint powers agreement and authorizing participation in the Special District Risk Management Authority Workers' Compensation Program It. Resolution 2009.12 — A Resolution authorizing application to the Director of Industrial Relations, State of California for a Certificate of Consent to Self - Insure Workers' Compensation Liabilities 12. Resolution 2009.14 — A Resolution of the Board of Directors of the East Valley Water District Disposing of Surplus Property NEW BUSINESS 13. Discussion and possible action regarding ACWA's nomination for Region 9 leadership (Region Officer and Board Member Positions) 14. Discussion regarding new Federal Groundwater Rule 15. Discussion and possible action regarding authorization to write off receivables related to District property damaged by motorists 16. Discussion and possible action regarding Rimrock phone system lease proposal 17. Review and accept Financial Statements for the period ended May 31, 2009 REPORTS 18. General Manager / Staff Reports 19. Consultant Reports 20. Committee Reports a. Legislative (Standing) b. Budget (Standing) c. Public Outreach (Standing) 21. Oral comments from Board of Directors _CORRESPONDENCE 22. Review letter from Ca1PERS regarding OPEB (Other Post Employee Benefits) ADJOURN --- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Pursuant to Government Code Section 54954.2(a), any request for a disability - related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. --•--------------------------------- ------- ----- ------------ - - -- -- A4 Subctto approval EAST VALLEY WATER DISTRICT SPECIAL MEETING NNE 3, 2009 MINUTES President Goodin called the Special Meeting to order at 2:00 p.m. Director Morales led the flag salute. PRESENT: Directors: Goodin, LeVesque, Morales, Sturgeon, Wilson ABSENT: Director: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Becky Kasten, Accounting Supervisor; Justine Hendricksen, Administrative Manager LEGAL COUNSEL GUEST(s): Steve Kennedy Larry Malmberg, Greg Clumpner Community News) PUBLIC PARTICIPATION Michael Perez, Thomas Gould (HDR), (HDR), Charles Roberts (Highland President Goodin declared the public participation section of the meeting open at 2:01 p.m. There being no written or verbal comments, the public participation section was closed. DISCUSSION AND POSSIBLE ACTION REGARDING RATE STRUCTURES AND BOND FINANCING The General Manager introduced Mr. Clumpner and Mr. Gould from HDR; that they are here to provide information relating to rate structures and how to re- structure water rates. Mr. Clumpner stated that he would review the background on rate structures, design, overview, options and rate structure alternatives and give general guidance and recommendations to the Board; that the purpose of the workshop is to evaluate EVWD's options for a new rate structure. Mr. Clumpner and Mr. Gould presented a power -point presentation and discussed a number of items with the Board which included: Special Meeting Minutes 06 /03 /09jph • Background to Designing Rates • Rate Structure Alternatives • Factors Affecting EVWD Rates • Establishing Rate Structure Priorities • Recommended Approach • Proposition 218, AB 2882, AB 3030 Mr. Kennedy brought up a number of his concerns regarding AB 3030 and multi year rate increases. A number of Directors asked questions throughout the power -point presentation relating to tiered rate structures, bond financing, multi year rate adjustments, and statutory requirements that the District may face in the coming years. Director LeVesque would like the District to review tiered rate structures. President Goodin would like to know how much it would cost for a tiered rate study and if the District could prepare the rate study in house rather than hiring a consultant to do the work. Mr. Kennedy advised against the District preparing a rate study "in house "; and that any rate increases need to be supported by an independent engineering report. Director Sturgeon was open to the idea of tiered rates until this presentation; he is now less excited about tiered rate options; that tiered rates may not be fair to some of the District's constituents. Vice President Wilson concurs with Director Sturgeon's comments. No action taken. The Board took a five- minute break at 3:17 p.m.. The Board returned to session at 3:24 p.m. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2009- 20]10 DRAFT BUDGET The General Manager reviewed the changes made to the draft budget with the Board; that the debt issue will fund the capital program; that the debt payment will not show up until the next fiscal year; that he balanced the necessary projects and deferred additional projects; that with the changes made the budget is balanced. Director Morales stated that he doesn't see any change in the costs throughout the budget; that we should evaluate vendor contracts and renegotiate lower costs accordingly. 2 Special Meeting Minutes: 06/03/09 jph Director LeVesque would like to make sure that projects are put out to bid and RFP's are done. Director Morales reiterated his concern related to lowering budget costs; that additional measures need to be taken to cut costs. The General Manager stated that he needs feedback from the Board regarding budget schedules, line items in the budget and budget cuts. Director Sturgeon would like the Headquarters Project reviewed in detail and he was under the impression that the Board was going to review the budget in detail at today's meeting. No action taken. The Board requested that the draft budget be on the June 9th agenda. ADJOURN The meeting was adjourned at 3:58 p.m. Robert E. Martin, Secretary Donald D. Goodin, President 3 Special Meeting Minutes: 06103109 jpb Subject to approval oval EAST VALLEY WATER DISTRICT JUNE 9, 2009 REGULAR BOARD MEETING MINUTES President Goodin called the meeting to order at 3:00 p.m. Justine Hendricksen led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Sturgeon, Wilson ABSENT: Directors: Morales STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Gary Sturdivan, Safety & Regulatory Affairs Director; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Larry Malmberg, Michael Perez APPROVAL OF AGENDA M/S /C (Wilson- LeVesque) that the June 9, 2009 agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:01 p.m. Mr. Perez offered he appreciation to the Board for not raising rates this fiscal year and for keeping projects costs at a minimum for Plant 150. Mr. Perez also stated that the special meeting minutes are not on the agenda. Ms Hendricksen stated that the minutes for the special meeting held on June 3`d, 2009 would be on the June 23rd, 2009 agenda. Minutes: 06/09/09 There being no further written or verbal comments, the public participation section was closed. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR MAY 26, 2009 M/S /C (Sturgeon - Wilson) that the May 26, 2009 Special Board Meeting minutes be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR MAY 26, 2009 M /S /C (Sturgeon - Wilson) that the May 26, 2009 Board Meeting minutes be approved as submitted. DISBURSEMENTS M/S /C (Sturgeon - Wilson) that General Fund Disbursements #219863 through #220025 distributed during the period of May 27, 2009 through June 3, 2009 in the amount of $817,081.67 and Payroll Fund Disbursements of $1,092,395.65 be approved. GENERAL MANAGERS FEES AND EXPENSES M /S /C (Sturgeon - Wilson) that the General Managers fees and expenses be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE WATER RESOURCES INSTITUTE ANNUAL CONTRIBUTION AND PRESENTATION FROM SUSAN LIEN LONGVILLE No report and no action taken at this time. DISCUSSION AND POSSIBLE ACTION REGARDING EAST VALLEY WATER DISTRICT'S DRAFT INFORMATIONAL HANDOUT M/S /C (Sturgeon - Wilson) that the Board accept the informational handout as presented. DISCUSSION AND POSSIBLE ACTION REGARDING NORTH FORK WATER COMPANY STOCK ACQUISITION POLICY The General Manager stated that there is a Special North Fork Board Meeting scheduled for June 16`h, that the meeting is being held to discuss and consider a special assessment regarding the North Fork Canal Replacement Project; that the special assessment will pay for the costs of replacing the North Fork Canal that were not reimbursable by FEMA grants; that East Valley Water District paid for the replacement project and that the stockholders now need to reimburse the costs of the project; that the District could offer 2 Minutes: 06/09/09 reimbursement options for the North Fork stockholders; that there may be stockholders who are interested in purchasing or selling their shares; that East Valley Water District owns fifty percent of the Canal and associated structures and the North Fork Stockholders own the other fifty percent. The General Manager recommends that the Board approve and formalize the acquisition policy as presented. M/S /C (Wilson- Sturgeon) that the Board approve the North Fork Water Company stock acquisition policy. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2009- 2010 DRAFT BUDGET The Board President requested that this item be deferred until Director Morales arrives. DISCUSSION AND POSSIBLE ACTION REGARDING BOTTLED WATER REQUEST FROM JAMES M. "JIM" SMITH, FOR THE TINMAN TRIATHLON & 5K RUN/WALK/ROLL, CAL STATE UNIVERSITY SAN BERNARDINO, JUNE 28, 2009 M/S /C (LeVesque - Wilson) that the bottled water request from James M. Smith be denied. DISCUSSION AND POSSIBLE ACTION REGARDING BOTTLED WATER REQUEST FROM MIKE MCCRACKEN, FOR THE 2009 SPRING GOLF TOURNAMENT, WHICH WILL BENEFIT THE CANDLE - LIGHTERS - SOCIAL FAMILY CAMP, JUNE 20TH 2009 M/S /C (LeVesque- Sturgeon) that the bottled water request from Mike McCracken be approved. DISCUSSION AND POSSIBLE ACTION REGARDING BOTTLED WATER REQUEST FROM JIM NONNEMACHER (THE AMERICAN LEGION HIGHLAND POST 421), FOR THE NATIONAL POW/MIA RECOGNITION DAY SEPTEMBER 18TH 2009 M /S /C (Sturgeon - Wilson) that the bottled water request from Jim Nonnemacher be approved. Director Morales arrived at 3:16 p.m. DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FROM ROBERTSON'S TO PURCHASE TWO EAST VALLEY WATER DISTRICT WELL SITES 3 Minutes: 06/09/09 The General Manager reviewed Robertson's request to purchase the well sites; that there is only one parcel available; that the County of San Bernardino condemned the second parcel during the building of the Seven Oaks Dam for mitigation purposes; that the Board would need to declare the property surplus. Director LeVesque would like to know if CalTrans is subject to the same rules and regulations as East Valley Water District regarding the disposal of surplus property. Mr. Kennedy will prepare a Resolution declaring the property surplus. Director Morales is concerned with the appraisal price for the property; that the appraisal is $1,000 and Robertson's is prepared to purchase the property for $8,000; that he finds this very odd. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2009- 2010 WORKERS' COMPENSATION INSURANCE RENEWAL PACKAGE The Board requested that the experience modification be verified with SDRMA (Special District Risk Management Authority); that the Board has not had enough time to review the materials to make an informed decision. The Board has requested that this item be placed on the June 23`d agenda. No action taken. DIRECTORS' FEES AND EXPENSES FOR MAY 2009 were presented to the Board for approval. M/S /C (Sturgeon - Wilson) that the Directors' Fees and Expenses for May 2009 be approved as submitted. The Board took a break at 3:45 p.m. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2009- 2010 DRAFT BUDGET The General Manager reviewed the draft budget with the Board; he stated that capital contributions have dropped considerably and he made a number of adjustments to the budget; that the net cash flow stated in the budget is $51k and that the bottled water program has been dropped. Mr. Sturdivan gave an update regarding the District's grant applications. 4 Minutes: 06/09/09 Mr. Morales stated that in the draft budget he does not see that the District is reducing expenditures and he was under the impression that there was going to be cost cutting measures as previously discussed. Mr. Morales would like contractor fees reduced. Director LeVesque stated that times are tough and the District needs to look for potential savings; that policies need to be in place to deal with all aspects of the budget President Goodin stated that the District needs to re- evaluate policies but right now we need to focus on the budget and deal with other issues separately. M/S (Wilson- Sturgeon) that the 2009 -2010 budget be approved as presented. The Board President would like to know if the Board is satisfied with the Capital Improvement Projects as presented; if the Board would like to consider employee reductions and/or cuts; and he would like the Board to re -visit rate increases. Director LeVesque is interested in discussing employee costs. After further discussion the Board is satisfied at this time with employees salaries and benefits. The Board discussed the Dues and Subscriptions schedule in detail. The Directors made a number of comments and concerns relating to this item. The Directors discussed in great detail Federal and State Lobbying costs. President Goodin does not support a new rate study as proposed in the budget but he does support a decrease in Board compensation (expenses and benefits). Director Morales stated that in the future there needs to be a more active participation in cost cutting measures; that this organization needs to curtail expenditures and work on strategic planning measures. Director LeVesque stated that the District needs set goals in order to support the District's mission statement, set priorities and restore reserves. M/S /C (Wilson- Sturgeon) that the 2009 -2010 budget be approved as presented. Directors LeVesque, Morales, Sturgeon, Wilson voted YES. Director Goodin voted NO. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that he has reviewed a rough draft video of the District's North Fork / Seven Oaks Dam tour; that the video will 5 Minutes: 06/09/09 be approximately 14 -15 minutes long; that a condensed version approximately 1 -2 minutes long will also be produced for the District's web -site. Mr. Tompkins stated that the District's current phone system lease expires in August; that they have received many proposals; that the system he is recommending will save approximately $2,000 per month; that the Public Outreach Committee has been involved with the process; that he will bring the final proposal to the Board on June 23`d Ms Hendricksen stated that the calendar program awards schedule has been emailed to the Directors; that if they would like to attend the ceremonies to contact Jo McAndrews or herself. Information only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS a. Legislative (Standing) -- Director Morales reported on AB49 and AB261. b. Budget (Standing) — No report c. Public Outreach (Standing) — The committee recently met and discussed a number of issues including the phone system lease and the District's informational handout. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Morales reviewed his expense report with the Board and reported on meetings with the Highland Community News, Mr. Michael Perez and Councilman Fred Shorett; that the items discussed were related to the District operations, budget and personnel. Director LeVesque stated that he also attended meetings with the Highland Community News, Mr. Michael Perez and Councilman Fred Shorett; that he met with Mr. Mark Vargas regarding the District headquarters project. Director LeVesque offered his appreciation to staff for the work they did on the budget. Director Sturgeon wished Mr. Kennedy a happy birthday. President Goodin offered his appreciation to the Board and staff for indulging in budget talks and discussions and he supports the Board's positions. There being no further verbal or written comments from the Directors, this section of the meeting was closed. 6 Minutes: 06/09/09 CLOSED SESSION The Board entered into Closed Session at 5:55 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the agenda. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned regular session at 6:13 p.m. The item listed on the agenda was discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 6:14 p.m. Robert E. Martin, Secretary Donald D. Goodin, President 7 Minutes: 06/09/09 RESOLUTION 2009.10 A Resolution Of The Board Of Directors Of The East Valley Water District authorizing execution of a Grant of Easement to the City of Highland, an easement for roads, drainage and public utility purposes upon, under, over and across the real property in the City of Highland, County of San Bernardino, State of California. BE IT HEREBY RESOLVED AND ORDERED that the Grant of Easement dated June 23, 2009 and signed by Robert E. Martin, General Manager for East Valley Water District as grantor(s) to the City of Highland, its successors and assigns a Grant of Easement over, under, through and across the real property described therein. NOW, THEREFORE, BE IT FURTHER RESOLVED, that a copy of this resolution be attached to said Grant of Easement, and that the same be recorded in the Office of the County Recorder, County of San Bernardino, State of California, and filed in the records of said Board. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District by motion duly made, seconded and carried on June 23, 2009. Ayes: Directors: Noes: Absent: ATTEST: 6 -is -o9 ih EAST VALLEY WATER DISTRICT Donald D. Goodin, Board President Robert E. Martin, Board Secretary RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Bl,TTY HUGHES CITY CLERK CITY OF HIGHLAND 27215 BASE LINE HIGI- (LAND, CA 92346 NO FEE PER G.C. 6103 A.P.N. 1192-081-12 SPACE ABOVE THIS LINE FOR RECORDER'S USE GRANT OF EASEMENT (ROAD AND DRAINAGE) FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged East Valley Water District Hereby GRANT(S) to the City of Highland, a Municipal Corporation, an easement for roads, drainage, and public utility purposes upon, under, over, and across the real property in the City of Highland, County of San Bernardino, State of California, described as: SEE EXHIBITS "A" AND `B" ATTACHED HERETO AND MADE A PART HEREOF DATED: STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On , before me, _ Notary Public, personally appeared _ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized c:apacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature East Valley Water District Robert E. Martin (This Area for Official Notary Seal) L:\2007 \07010 \07 -010 -203\ LEGAUS /1192 - 081 -12 GF,O EXI-IIBIT "A" The North 9.00 feet of that parcel conveyed to the East Valley Water District, by Corporation Grant Deed recorded March 7, 1989, as Document No. 89- 081535, Official Records of San Bernardino County, California. Contains: 90 sq. ft. Affects: A.P.N.1192- 081 -12 Prepared under the Supervision of: ie! Nedlik Date LS No. 7563, Expires 12(31(09 1:200" 07010 \0 �- 010 -zo31 LFGALS!1192- 0RI -12 GEO F`'�O� * EXP.12.31-09 ; No. 7563 0 U Q v .�.m� N d u1 t� or.) LL 0 LL_ " o V- >. C) 0 0 w Z J W o � a a 0 CL ui a w U Z , 1J l t I s I l I 1 w Z J a w a 0 lI l° t� lL r O uj o a �Iz z Z' wZ 1► Ln Zl w tR U O Z M V S a o rn Q rn 0 0 rn T T Z 4 co O N O z 4 T t- , T O T z CL Q �� s sAsE�`� *eJ2�`�� I c' �WCLMM1- rnjp °Qcoa '� F4 o cn q p0.u4140 0 N z Q Q _,.1 iL Z 11.1 ca wX OW z C UlG �� Y w Co Lo Z p Z W Q W O w a a U O 4 fWoEastValley mn Water District Bodird Memorandum From: Brian W. Tompkins / Chief Financial O ' er Stibject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period June 9, 2009 through June 17, 2009. Date: JUNE 23, 2009 Background: Accounts payable checks are shown on the attached listing and include numbers 220026 to 220228 for A total of $781,532.64. The source of funds for this amount is as follows: Unrestricted Funds $638,418.73 Grant Funds $143,113.91 Payroll and benefit contributions paid for this period totaled $210,016.09. 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W > a O O O xs 06 O N N LO N d 0.0 - L >_ aN aN O (a m S E E O > N N wO0 > > w N N 000 Y00 YOO YO - >> > U» U» U> .n 0 0 0 Co O O o O o N N N -n if) (O iz O O O O BCD O (n I-4 0 0 0 O O 'N s- N CD N N N 0 N 1 N M (11� n I`� OOO ON N ON 000 Y00 YOO YO - >> > U» U» U> .n 'z = M W M N N M N - 0 N 1 N M N M Nv � No m m O W O O C) o 0 o N o o N o N O o I. . ecn East Valley illy OWater District _ '- E�o.ard Memorandum DATE: JUNE 9, 2009 From Brian W. Tompkins / Chief Financial Officer Subject: General Manager's Expenses. Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period June 9, 2009 through June 17 ,2009. Background: Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $1191.80. A summary of theses expenses by authorized payment methods follows: American Express - R Martin 593.27 American Express - J Hendricksen 187.26 CalCard - R Martin CalCard - J Hendricksen CalCard - E Bateman Direct Reimbursement 411.27 Total $1191.80 Maz:unnn„ NOV O*" Mmiminnl: R' =Y. 1 112 1 slreel, Suitt 300 Sacramento, California 45814.2865 T 916.231.4141 F 916.231.4111 Toll (m 800.537. /790 vaaystlmmorg Mr. Brian Tompkins Chief Financial Officer East Valley Water District 3654 E. Highland Avenue, Suite 18 Highland, California 92346 Dear Mr. Tompkins: Thank you for the opportunity to provide the East Valley Water District with a 2009 -2010 Workers' Compensation indication. We are confident that our Workers' Compensation program offers the highest level of protection at the lowest possible rate. Valid for sixty (60) days from the date of this letter, the following indication represents twelve (12) months of coverage and is subject to verification and final underwriting review. The East Valley Water District quotation, based upon an Experience Modification of 109 %, is as follows: Special District Risk Management Authority Workers' Compensation Program (July 1, 2009 through June 30, 2010) $192,996 Additionally, members can reduce their future year premiums through the Special District Risk Management Authority's Credit Incentive Program (CIP). Credit incentives of up to 15% of the annual contribution can be earned for completion of approved risk management and training programs and has been applied to quotation. Please note that coverage may be bound by: • The Adoption of a Resolution by the East Valley Water District's Board of Directors approving the form and authorizing the Execution of the Sixth Amended Joint Powers Agreement and approving membership in the Special District Risk Management Authority Workers' Compensation program. • The Execution and delivery of the Sixth Amended Joint Powers Agreement Related to Special District Risk Management Authority. • The Adoption of the Resolution and Approval of the State Application for a Certificate to Self- insure by East Valley Water District. This requires an original Agency seal or notarized signature. • The Completion of the State Application for a Certificate to Self- Insure by the East Valley Water District. This requires an Agency seal or notarized signature. • The Approval of East Valley Water District's membership in the Workers' Compensation program by Special District Risk Management Authority's Board of Directors. • Annual Membership in California Special Districts Association is required and separate from this quotation. Upon receipt of all original membership documents, SDRMA will forward a quarterly invoice of the estimated deposit premium. Brian, should you have any questions or if we can provide any additional information, please do not hesitate to contact me toll free at 80D.537.7790. Sincerely, Special District Risk Management Authority Ellllen-Mirabal Doughty SR. Member Services Representative Cbncm, SI)Lcol 1. A i, n: ,.q,. ± b:rdm•, ��11 I'An1 ^� .,. ... S._,am 8 Cadena:. n.�nld' ,: ,.,mw :'.:,nn 9r'T•:gW:,:o .., h•. 4..v H71 II97., f.SO,n ",7.:q ,9..'n:..N/1 N f ^:<' ?n r txi A�'YI�Fit sari. a # a`� P-1 1 i EAST VALLEY WATER DISTRICT Renewal Workers Compensation Insurance Proposal Brian W. Tompkins, CFO Board of Directors YOUR SERVICE TEAM AT KESSLER ............................................................................................ ..............................1 COVERAGESUMMARY ............................................................................................................ ..............................2 EXPERIENCE MODIFICATION HISTORY ..................................................................................... ..............................3 GUARANTEED COST PLAN LOSS RECAP ....... ............................... 132(A) AND SERIOUS & WILFUL MISCONDUCT (OPTIONAL QUOTE) .................. MARKETING SUMMARY.... COMPENSATION DISCLOSURE CLIENT AUTHORIZATION TO BIND COVERAGE ......................................................................... ..............................9 The proposal is presented for coverage's to be effective July 1, 2009 and is valid until July 1, 2009. Confidentiality Notice. This document contains confidential or privileged information and is intended for the sole use of the individual(s) or entity named. We ask that this information be shared only with those you have a need to know within your company and not shared with other brokers. Conversely, we treat information we receive from our clients with the same level of confidentiality. If you do not agree to treat the information contained in this document as confidential, please return it to us without inspecting or copying it. This proposal is presentedfor coverages to be effective July 1, 2009 and is valid until July 1, 2009. The proposal being presented was based upon the exposures to loss that presently exist and were made known to Kessler. Any changes in these exposures must be reported by the client in order that the proper coverages can be secured. Date Typed: June 5, 2009 / dj k a!-= S I' e r- 6/3/2009 Lucille Shalometh Fxecudve Vice President 310- 309- 2287(PH) 310 - 309 -2587 (FAX) Liasons between East Valley Water District and Insurance Company. Accountable for overall Kessler performance Donna Jones, CIC Client Advisor Donna is responsible for servicing your insurance program 310- 309- 2218(PH) including coverage questions, research and problem solving. 310 - 309 -2549 (FAX) She works to ensure exceptional service delivery. dprres kesskaradvisors.corn Kimaill Davis Sr. Cialms Analyst - Work Comp i is responsible claim support and guidance, loss 310 - 309 -2214 (PH) review and reserve analysis. review reserve al 310- 309 -2514 (FAX) cfonesAkessleradvisors. com 6/3/2009 Type of Policy. Workers' Compensation and Employers' Liability in the State of California Policy Term: Territory: Limits: Endorsements: Named Insured July 1, 2009 to July 1, 2010 California Workers' Compensation Emplovers' Liability: Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease Statutory $1,000,000 Each Accident $1,000,000 Policy Limit $1,000,000 Each Employee • Executive Officers Included: - Kip Sturgeon — President - Edward S. Negrete — Vice President - Brian W. Tompkins — Chief Financial Officer - Robert Martin — Secretary / General Manager - Donald Goodin — Director - George Wilson - Director 1) East Valley Water District Covered 1) 1155 Del Rosa Avenue, San Bernardino, CA 92413 Locations: 2) 4588 E. Highland Avenue, San Bernardino, CA 92413 3) 3654 Highland Avenue, Suite 418, Highland, CA 92346 Exclusions: 1) Sexual harassment 2) Discrimination 3) Wrongful Termination 4) Punitive damages 5) U.S.L. &H. 6) Volunteers Our proposed coverages are not intended to replace any of the language of the actual policy forms. A complete list of policy exclusions, terms and conditions will he in the actual policy. 2 t'[L-+' S S L. 4 r- 6/3/2009 2009 153% 2008 117% 2007 91% 2006 76% 2005 70% 2004 87% 2003 103% 2002 109% 2001 87% 2000 89% 6/3/2009 k (R ssL- cr UNITED STATES FIRE INSURANCE A.M. Best's Rating: A -:IV $6.01 $5.36 $3,047,800 7520 Water Districts $108,287 $5.87 $8.16 ($15,630) '$ 8,081) 4.2% PREMIUM DISCOUNT 4.4% ($13,067 1 $3,047,800 $ 250 $ 1,350 $0.75 $0.67 $1,452,700 8810 Clerical $ 3,718 $0.64 $0.89 $ 2,525 USER FUND $ 3,879 OCC SAFETY & HEALTY $1,452,700 $ 735 FRAUD SURCHARGE $ 1,130 $ 416 "IfAn}%' 8742 Salespersons $ $0.77 $1.08 209,600 "If Any" 9402 Street/Sewer I $ $6.97 $9.69 $173,095 MANUAL PREMIUM $204,315 $ 12,612 117% EXPERIENCE MOD 153% $108,287 $ 10,126) 5% SCHEDULE CREDIT 5% ($15,630) '$ 8,081) 4.2% PREMIUM DISCOUNT 4.4% ($13,067 $ 250 EXPENSE CONSTANT $ 250 $ 1,350 TERRORISM $ 1,476 $185,914 MODIFIED ANNUAL PREMIUM $285,631 $ 3,718 CIGA $ 5,713 $ 2,525 USER FUND $ 3,879 OCC SAFETY & HEALTY $ 339 $ 735 FRAUD SURCHARGE $ 1,130 $ 416 UEBT SURCHARGE $ 640 $ 154 SIBT SURCHARGE $ 236 4 6/3/2009 sceSO `r PAYMENT TERMS: Direct Bill: $83,345.00 Deposit includes fees and 9 Monthly installments All cancellations are subject to short rate. kaooL- car 6/3/2009 E )� ! \| \ ) \ (� R « § v \ § E e u § m N & 2 ) [ ) ) )2 0 e/ - \ \ CA \ a § Ci \/\ \ \f\ f ] f 2 4;� a, Lb 2k \ ) \ (� R « § v \ § E e u § m N & Optional Coverage Legal Expense Reimbursement Insurance California Employees Only Lunits per insured even, and in aggregate: $100,000.00 Deductible per claim: $ 1,500.00 Coinsurance: 10% Term: One Year Premium: $ 1,500.00 Policy Fee: $ 100.00 California State Surplus Taxes: $ 48.38 Total Annual Premium & Fees $ 1,648.38 Conditions: 1) Subject to review and approval of signed application, dated no greater than 45 days prior to the effective date 2) Excludes coverage for claims arising from any operations outside of California :3) Premium due and payable at inception 6 6/3/2009 We presented your account to the following carriers with the following results Crum & Forster — Incumbent Quoted: (Expired: $297,568 includes fees $206,919 includes fees Majestic Quoted: $300,962 includes fees Delos Declined: Due to loss frequency CompWest Declined: Unacceptable loss history ICW Declined: Due to prohibitive class code USF &G Declined: Due to loss frequency Oak River Insruance Declined: Due to loss frequency Zurich Insurance Declined: Unacceptable loss history ACE Declined: Due to loss frequency 7 6/3/2009 Except in cases where Kessler has a specific fee agreement to receive compensation from its client, Kessler customarily receives compensation from insurers for its professional services in the form of commissions, which consist of a percentage of the premium collected by the insurers. Kessler may also receive additional compensation under agreements with one or more insurers or other related vendors in the form of commission overrides, fees or contingencies based on some combination of volume, profitability, services provided or other factors that are not client specific. Such agreements may be in effect with one or more ofthe insurers or vendors with whom your insurance is placed or where services are provided. Al your request, we will be pleased to supply further details or any such fee, override or other compensation that relates to your account. 0 IKLmsL -Cr. 613/2009 TO: Kessler. RE: East Valley Water District Workers' Compensation After careful review of your proposal dated June 5, 2009, we have decided to accept your proposal: ] As is ] With following changes Please have a binder(s) issued and your invoice prepared for the agreed upon coverages at your earliest convenience. Client Signature Date 9 6/3/2009 k EISSk - r--- f- % {«\gr � -AMA- :77777 \� ' RESOLUTION NO. 2009.11 A RESOLUTION OF THE HOARD OF DIRECTORS OF EAST VALLEY WATER DISTRICT APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION OF A SIXTH AMENDED AND RESTATED JOINT POWERS AGREEMENT AND AUTHORIZING PARTICIPATION IN THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY WORKERS' COMPENSATION PROGRAM WHEREAS, East Valley Water District, a special district duly organized and existing under and by virtue of the laws of the State of California (the "Agency "), has determined that it is in the best interest and to the advantage of the Agency to participate for at least three full years in the workers' compensation program offered by the Special District Risk Management Authority (the "Authority "); and WHEREAS, California Government Code Section 6500 et seq., provides that two or more public agencies may by agreement jointly exercise any power common to the contracting parties; and WHEREAS, Special District Risk Management Authority was formed in 1986 in accordance with the provisions of California Government Code 6500 et seq., for the purpose of providing its members with risk financing and risk management programs; and WHEREAS, California Government Code Section 990.9 provides that a local public entity may self- insure, purchase insurance through an authorized carrier, or purchase insurance through a surplus lines broker, or any combination of these; and WHEREAS, participation in Special District the Agency to execute and enter into a Agreement (the "Amended and Restated JPA powers of the Authority; and Risk Management Authority programs requires Sixth Amended and Restated Joint Powers Agreement "); which states the purpose and WHEREAS, ail acts, conditions and things required by the laws of the State of California to exist, to have happened and to have been performed precedent to and in connection with the consummation of the transactions authorized hereby do exist, have happened and have been performed in regular and due time, form and manner as required by law, and the Agency is now duly authorized and empowered, pursuant to each and every requirement of law, to consummate such transactions for the purpose, in the manner and upon the terms herein provided. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE AGENCY AS FOLLOWS: Section 1. Findincis. The Agency Board of Directors hereby specifically finds and determines that the actions authorized hereby relate to the public affairs of the Agency. Section 2. Sixth Amended and Restated JPA Agreement. The Amended and Restated JPA Agreement, proposed to be executed and entered into by and between the Agency and members of the Special District Risk Management Authority, in the form presented at this meeting and on file with the Agency Secretary, is hereby approved. The Agency Board and /or Authorized Officers ( "The Authorized Officers ") are hereby authorized and directed, for and in the name and on behalf of the Agency, to execute and deliver to the Authority the Amended and Restated JPA Agreement in substantially said form, with such changes therein as such officers may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof. Section 3. Program Participation. The Agency Board of Directors approves participating for three full program years in Special District Risk Management Authority workers' Compensation Program. Section 4. Other Actions. The Authorized Officers of the Agency are each hereby authorized and directed to execute and deliver any and all documents which is necessary in order to consummate the transactions authorized hereby and all such actions heretofore taken by such officers are hereby ratified, confirmed and approved. Section 5. _Effective Date. This resolution shall take effect immediately upon its passage. PASSED AND ADOPTED this 23 day of June , 2009 by the following vote: AYES: NOES: ABSENT: Name: Donald D. Goodin Title: Board President Agency Secretary: Robert E. Martin a: \SCM% Prospec :;ve Mer.ik,er sex vices \Documents \Appl xcation Packets \ExiSting Member adding WC \Attachment 1 Resolution SihAmended membe, adding WC.nCC State of California Department of Industrial Relations Self Insurance Plans 2265 Watt Avenue, Suite 1 Sacramento, CA 95825 Phone (916) 483 -3392 FAX (916) 483 -1535 Our File: APPLICATION FOR A PUBLIC ENTITY CERTIFICATE OF CONSENT TO SELF INSURE NOTE: All questions must be answered. If not applicable, enter "N /A ". Workers' compensation insurance must be maintained until certificate is effective. APPLICANT INFORMATION Legal Name ofApplicant (show exactly as on Charter or other official documents): East Valley Water District Street Address of Main Headquarters: ::3654 E. Highland Ave., Suite 18 Highland, CA 92346 Mailing Address (if different from above): P.O. Box 3427 City: San Bernardino TO WHOM DO YOU WANT Name: Robert E. Martin Robert General Manager Tax ID No.: 956055364 State: Zip + 4: California 92413 -3427 REGARDING THIS APPLICATION ADDRESSED? Company Name: East Valley Water District Mailing Address: P.O. Box 3427 _ City: San Bernardino _._ State: CA Zip +4: 92413 -3427 Type of Public Entity (check one): r-.] City and/or County ❑ School District ❑ Police and/or Fire District ❑ Hospital District ❑ Joint Powers Authority ED Other (describe): Special District Type of Application (check one): 171 New Application ❑ Reapplication due to Merger or Unification ❑ Reapplication due to Name Change Only El Other (specify): Date Self Insurance Program will begin: Form No. A4 -2 (2/92) July 1, 2009 Page I Page 2 CURRENT PROGRAM FOR WORKERS' COMPENSATION LIABILITIES L.� Currently Insured with State Compensation Insurance Fund, Policy Number Policy Expiration Date: Yearly Premium: $ Current Yearly Incurred (paid & unpaid) Losses: $ (FY or CY) L1 Currently Self Insured, Certificate Number: Name of Current Certificate Holder: C7 Other (describe): JOINT POWERS AUTHORITY Will the applicant be a member of a workers' compensation Joint Powers Authority for the purpose of pooling workers' compensation liabilities? PIYes ❑ No If yes, then complete the following: Effective date of JPA Membership: July 1 , 2009 IPA Certificate No.: 5806 Name and Title of JPA Executive Officer: ,lames W. Towns, CEO Name of Joint Powers Authority Agency: Special District Risk Management Authority Mailing Address of JPA: 1 1 12 "1" Street, Suite 300 City: State: Zip +4: Sacramento CA 95814 -2865 Telephone Number: ( 800 ) 537 -7790 PROPOSED CLAIMS ADMINISTRATOR Who will be administering your agency's workers' compensation claims? (check one) JPA will administer, JPA Certificate No.: EDThird party agency will administer, TPA Certificate No.: 132 I] Public entity will self administer ❑ Insurance carrier will administer Name of Individual Claims Administrator: Gregory B. Bragg & Associates Jen Hamlim Name of Administrative Agency: Gregory B. Bragg & Associates Mailing Address: One Sierra Gate Plaza, Suite 345B City: State: Zip +4: Roseville CA 95678 -6642 Telephone Number:..( 916 ) 960 -0900 FAX Number: 4 916 ) 783 -0334 Page 3 Number of claims reporting locations to be used to handle the agency's claims: 1 Will all agency claims be handled by the administrator listed on previous page? 0 Yes ❑ No AGENCY EMPLOYMENT Curent Number of Agency Employees: 69 Employees, 5 Directors Number of Public Safety Officers (law enforcement, police or fire): N/A If a school district, number of certificated employees: N/A Will all agency employees be included in this self insurance program? ❑✓ Yes ❑ No If no, explain who is not included and how workers' compensation coverage is to be provided to the excluded agency employees: INJURY AND ILLNESS PREVENTION PROGRAM Does the agency have a written Injury and Illness Prevention Program? Yes ❑ No Individual responsible for agency Injury and Illness Prevention Program: Name and Title: Gary Sturdivan, Reglatory and Safety Director Company or Agency Name: East Valley Water District Mailing Address: _ P.O. Box 3427 City: State: Zip +4: _San Bernardino CA 92413 -3427 Telephone Number: X909 ) 885 -4900 SUPPLEMENTAL COVERAGE Will your self insurance program be supplemented by any insurance or pooled coverage under a standard workers' compensation insurance policy? F-1 Yes 0 No If yes, then complete the following: Name of Carrier or Excess Pool: Policy Number Effective Date of Coverage: Will your self insurance program be supplemented by any insurance or pooled coverage under a specific excess workers' compensation insurance policy? ❑ yes ❑ No If yes, then complete the following: Name of Carrier or Excess Pool: California Public Entity Insurance Authority C P -03 -E W C -30 Policy Number: Effective Date of Coverage: Retention Limits: July 1, 2009 through June 30, 2010 $ 4,750,000 Page 4 Will your self insurance program be supplemented by any insurance or pooled coverage under an aggregate excess (stop loss) workers' compensation insurance policy? El yes 0 No If yes, then complete the following: Name of Carrier or Excess Pool: Policy Number: Effective Date of Coverage: Retention Limits: RESOLUTION OF GOVERNING BOARD See Attached Resolution - -Page 5 CERTIFICATION The undersigned on behalf of the applicant hereby applies for a Certificate of Consent to Self Insure the payment of workers' compensation liabilities pursuant to Labor Code Section 3700. The above information is submitted for the purpose of procuring said Certificate from the Director of Industrial Relations, State of California. If the Certificate is issued, the applicant agrees to comply with applicable California statutes and regulations pertaining to the payment of compensation that may become due to the applicant's employees covered by the Certificate. Signature of Authorized Official: Typed Name: Robert E. Martin Title: General Manager Agency Name: East Valley Water District Date: June 23, 2009 Seal (Emboss seal above or Notarize signature) Page 5 RESOLUTION NO.:.2009.1 2 DATED: June 23, 2009 A RESOLUTION AUTHORIZING APPLICATION TO THE DIRECTOR OF INDUSTRIAL RELATIONS, STATE OF CALIFORNIA FOR A CERTIFICATE OF CONSENT TO SELF INSURE WORKERS' COMPENSATION LIABILITIES At a meeting of the Board of Directors (enter title) of the East Valley Water District (enter name of public agency, district) a Special District organized and existing under the laws of the State of California, (enter type of agency) held on the 23 day of June , 20 09 , the following resolution was adopted: RESOLVED, that the General Manager (enter position titles) be and they are hereby severally authorized and empowered to make application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self Insure workers' compensation liabilities on behalf of the East Valley Water District (enter name of district) and to execute any and all documents required for such application. 1 Robert E. Martin General Manager the undersigned (enter name) (enter title) ofthe Board of the said East Valley Water District , (enter name of agency) Special District General Manager a .� hereby certify that I am the (enter type of agency) (enter title) Special District of said _ , that the foregoing is a full, true and correct copy of the (enter type of agency) resolution duly passed by the Board at the meeting of said Board held on the day and at the place therein specified and that said resolution has never been revoked, rescinded, or set aside and is now in full force and effect. IN WITNESS WHEREOF: I HAVE SIGNED MY NAME AND AFFIXED THE SEAL OF THIS F seal I Special District THIS 23 (enter type of agency) June DAY OF (Signature) 2009 Continuation of Resolution 2009.12 This Resolution shall take effect immediately upon its passage. PASSED AND ADOPTED this 23 day of June , 2009 by the following vote: AYES: IR61M ABSENT: Donald D. Goodin, Board President Robert E. Martin, Board Secretary Page 2 of 2 RESOLUTION NO. 2009.14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT DISPOSING OF SURPLUS PROPERTY WHEREAS, the East Valley Water District (hereinafter referred to as "the District ") is a county water district organized and operating pursuant to California Water Code Section 30000 et seq.; WHEREAS, the District is the owner of approximately 20,000 square feet of vacant land located +/- 0.5 mile east of Orange Street and +/- 0.8 mile north of Riverview Drive in the City of Redlands, County of San Bernardino, State of California, which is more particularly described as Assessors Parcel Number 0291 - 141 -18, and is further described and depicted in Exhibits "A" and "B" attached hereto and incorporated herein by this reference (hereinafter referred to as "the Property "); WHEREAS, the District's Board of Directors has tentatively determined that the Property is no longer necessary for use by the District; and WHEREAS, the District's Board of Directors presently desires to sell the Property. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the East Valley Water District as follows: The Property is hereby declared to be surplus land; however, the District's Board of Directors reserves the right to reverse said declaration, which is hereby rendered without prejudice to the ability of the District's Board of Directors to rescind this Resolution any time prior to any decision to sell or otherwise dispose of the Property. 2. The District's General Manager is hereby directed to send written offers to sell the Property to all entities entitled to receive such notice pursuant to the applicable provisions of Government Code Section 54220 et seq. 3. The District's General Manager is also hereby directed to comply with all applicable provisions of Government Code Section 54220 et seq. in negotiating the sale of the Property. 4. The terms of any sale and /or disposal of the Property are subject to subsequent acceptance and final approval by the District's Board of Directors. ADOPTED this 23'd day of June, 2009. AYES: NOES: ABSTAIN: ABSENT: ATTEST: Robert E. Martin Secretary, Board of Directors Donald D. Goodin President, Board of Directors 11 Property Detail Report Fzeal uesfiProfessionai'" For Property Located At ,CA Owner Information: Owner Name: EAST VALLEY WATER DISTRICT Mailing Address: PO BOX 3427, SAN BERNARDINO CA 92413 -3427 8900 Phone Number: Vesting Codes: //SO Location Information: Legal Description: PTN SEC 11 TP 1S R 3W DESC COM W 114 COR SD SEC 11 TH S 00 DEG 57 Flood Zone: MIN 59 SECONDSE ALG W LI SD SEC 654.58 FT TO NW CDR S 1/2 NW 1/4 State Use: SW 114 SD SEC BEING TPOB TH N89 DEG 49 MIN 52 SECONDS E ALG N LI Flood Panel: SD S 1/2 233 FT TH S 00 DEG 57 MIN 59 SECONDS E 100 FTTH S 89 DEG 49 Site Influence: MIN 52 SECONDS W 233 FT TO INTERSECTION WITH W LI SD SEC TH N 00 Flood Panel Date: DEG 57 MIN 59 SECONDS W ALG SD W LI 100 FT TO SD NW COR BEING Sewer Type: TPOB County: SAN BERNARDINO, CA APN: 0291 - 141 -18 -0000 Census Tract/ Block: / Alternate APN: Township-Range-Sect: Legal Book/Page: Legal Lot: Legal Block: Market Area. Neighbor Code: Owner Transfer Information: Recording /Sale Date: / Sale Price: Document #: Last Market Sale Information: Recording /Sale Date: / Sale Price: Sale Type: Document #: Deed Type: Transfer Document #: New Construction: Title Company: Lender: Seller Name: Prior Sale Information: Prior Rec/Sale Date: / Prior Sale Price. Prior Doc Number: Prior Deed Type: Property Characteristics: Year Built / Eff: I Gross Area: Building Area: Tot Adj Area: Above Grade: # of Stories: Other Improvements: Site Information: Subdivision: Map Reference: Tract M School District: Munic/Township. Deed Type: 1st Mfg Document #: 1st Mtg AmountfType: tat Mig Int. RatelType: 1st Mtg Document #: 2nd Mfg Amount/Type: 2nd Mtg Int. Rate/Type: Price Per SgFt: Multi /Split Sale: Prior Lender: Prior 1 at Mtg AmtfType: Prior tsl Mfg Rate/Type: Total Rooms /Offices: Total Restrooms: Roof Type: Roof Material: Construction. Foundation: Exterior wall: Basement Area: 18 -D5 I REDLANDS Garage Area: Garage Capacity: Parking Spaces: Heat Type: Air Cond: Pool: Quality: Condition: WEXHIS R � http: / /f)ro.rea.lquest. com /j sp /report.j sp? &client =& action = confirm &type= getreport&recordno... 6/4/2009 VACANT Zoning: Acres: 9.00 County Use: LAND (0000) Flood Zone: Lot Area: 392,040 State Use: Flood Panel: Lot Width /Depth: x Site Influence: Flood Panel Date: Commercial Units: Sewer Type: Land Use: VACANT LAND Building Class: Water Type: (NEC) Tax Information: Total Value: Assessed Year: Property Tax: Land Value: Improved %: Tax Area: 5000 Improvement Value: Tax Year Tax Exemption: Total Taxable Value: Latest Recording: 06/27/2009 WEXHIS R � http: / /f)ro.rea.lquest. com /j sp /report.j sp? &client =& action = confirm &type= getreport&recordno... 6/4/2009 U �= L :J 4J L' q W � o N t: a nl W ill � M L cn m m � N M C N_ t- �n I i oe 1 IL O On O� or a� �U n °pio ooc m C O 0 O] % O C O O 6 mN o I O-EjD N N3 �H N C� D_H a Q a {3) U F�f O W Q E.' U cu ti O m N m. O U U 00 N Imo. vQ 0 ¢ m CO O] O� O "xO � M L cn m m � N M C N_ t- �n I i oe 1 IL O On O� or a� �U n °pio ooc m C O 0 O] % O C O O 6 mN o I O-EjD N N3 �H N C� D_H a Q a {3) U F�f O W Q E.' U cu ti MEMORANDUM May 19, 2009 TO: ACWA REGION 9 AGENCY MEMBER PRESIDENTS AND GENERAL MANAGERS FROM: REGION 9 NOMINATING COMMITTEE Claire Harrison Eastern Municipal Water District 2270 Trumble Road Perris, CA 92571 951- 928 -3777 harrisonC&emwd.org Greg Morrison Elsinore Valley MWD 31315 Chaney Street Lake Elsinore, CA 92530 951- 674 -3146 gmorrison@evmwd.net David Luker Desert Water Agency PO Box 1710 Palm Springs, CA 92263 760 - 323 -4971 dlukera,dwa.ore SUBJECT: CALL FOR NOMINATIONS FOR REGION 9 LEADERSHIP: Seeking Candidates for Region Officer and Board Member Positions For 2010 -2011 Term The Region 9 Nominating Committee is looking for members who are interested in leading the direction of ACWA Region 9 for the 2010-2011 term. The Nominating Committee is currently seeking candidates for the Region 9 Board, which is comprised of Chair, Vice Chair and up to five Board Member positions. The leadership of ACWA's ten geographical Regions is integral to the leadership of the Association as a whole. The Chair and Vice Chair of Region 9 serve on ACWA's Statewide Board of Directors and recommend all committee appointments for Region 9. Members of the Region 9 Board determine the direction and focus of region issues and activities. Additionally, they support the fulfillment of ACWA's goals on behalf of members. If you, or someone within your agency, are interested in being a leader within the Association by becoming a Region 9 Officer or Board Member, please complete the following steps: 1) Read the enclosed information on the Region Role and Responsibilities, Election Timeline Process and Procedures, and Region 9 Rules and Regulations 2) Complete the enclosed Nomination Request Form including a brief, half -page bio describing your qualifications 3) Obtain a Resolution of Support from your agency's Board of Directors (see sample) 4) Submit the requested information to ACWA by: Friday, July 17, 2009 We will keep candidates informed of each step throughout the election process. The Region 9 Nominating Committee will announce their recommended slate the week of July 31, 2009 and the elections will be completed by September 30, 2009. Candidates who are elected will begin their two -year term of service on January 1, 2010. If you have any questions, please contact ACWA Field Representatives Tiffany Giammona, tiffanvgaacwa.com, at (916) 441 -4545. ACWA REGION OFFICER/BOARD MEMBER CANDIDATE NOMINATION FORM DUE: FRIDAY, JULY 17, 2009 Send To: ACWA Attn: Region Coordinator 910 K Street, Suite 100 Sacramento, CA 95814 Or Fax to: (916)325 -4927 Attn: Region Coordinator Name of Candidate: Agency: Title: Phone: Fax: E -mail: ACWA Region: County: Region Board Position Preference: (please check all that may apply) o Chair o Vice Chair o Board Member Please your order of preference: Agency Function(s): (check all that apply) o Wholesale o Conservation o Sewer o Flood Control o Retailer o Groundwater Management o Ag o Wastewater Reclamation o Urban o Water Use Planning /Management o Other: Describe your ACWA - related activities that help qualify you for this office: In the space provided, please write or attach a brief, half -page bio summarizing the experience and qualifications that make you a viable candidate for ACWA Region leadership. Please include the number of years you have served in your current agency position, the number of years you have been involved in water issues and in what capacity you have been involved in the water community. 1 acknowledge that the role of a region board members is to attend the meetings of the Region Board during my term of office; including participating in ACWA's Outreach Program, region activities, regular and special meetings and conference calls, as well as other ACWA functions to set an example of commitment to the organization. I hereby submit my name for consideration by the Nominating Committee. (Please attach a copy of your agency's resolution of support/sponsorship for your candidacy.) Signature RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE (DISTRICT NAME) PLACING IN NOMINATION (NOMINEE NAME) AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES REGION _ (POSITION) BE IT RESOLVED BY THE BOARD OF DIRECTORS OF (DISTRICT NAME) AS FOLLOWS: A. Recitals (i) The Board of Directors (Board) of the (District Name) does encourage and support the participation of its members in the affairs of the Association of California Water Agencies (ACWA). (ii) (Nominee Title), (Nominee Name) is currently serving as (Position) for ACWA Region _ and /or (iii) (Nominee Name) has indicated a desire to serve as a (Position) of ACWA Region B. Resolves NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF (DISTRICT NAME), (i) Does place its full and unreserved support in the nomination of (Nominee Name) for the (Position) of ACWA Region _. (ii) Does hereby determine that the expenses attendant with the service of (Nominee Name) in ACWA Region _ shall be borne by the (District Name). Adopted and approved this _ day of _ (month) 2007. (Nominee Name), (Title) (SEAL) (District Name) ATTEST: (Secretary Name), Secretary I, (SECRETARY NAME), Secretary to the Board of Directors of (District Name), hereby certify that the foregoing Resolution was introduced at a regular meeting of the Board of Directors of said District, held on the _ day of (month) 2007, and was adopted at that meeting by the following role call vote: AYES: NOES: ABSENT: ATTEST: (Secretary Name), Secretary to the Board of Directors of (District Name) Association of California Water Agencies /\ii\;t of % hliOffll81 qi1 Since 1910 THE ROLE OF THE REGIONS Mission: ACWA Regions will provide the grassroots support to advance ACWA's legislative and regulatory agenda. Background As a result of ACWA's 1993 strategic planning process, known as Vision 2000, ACWA modified its governance structure from one that was based on sections to a regional -based configuration. Ten regions were established to provide geographic balance and to group agencies with similar interests. The primary charge of regions: I. To provide a structure where agencies can come together and discuss / resolve issues of mutual concern and interest and based on that interaction, provide representative . input to the ACWA board. II. To provide the local outreach organization (grassroots support) necessary to advance ACWA's legislative and regulatory priorities as determined by ACWA policy through the Board, State Legislative, Federal Affairs, or other policy committees. III. To provide a forum to educate region members on ACWA's priorities and issues of local and statewide concern. IV. To assist with association membership recruitment at the regional level. V. To take positions recommending specific action to the ACWA Board on local, regional, state and federal issues as well as to recommend endorsement for various government offices and positions. individual region boards CANNOT take positions, action or disseminate communication on issues and endorsements without going through the ACWA Board structure. Region chairs and vice chairs, with support from their region boards, provide the regional leadership to fulfill this charge. GENERAL DUTIES / RESPONSIBILITIES FOR REGION OFFICERS Region Chair: Revised 3/19/03 O: ICommunicationslRegionrlRole of Region & Board • Serves as Region representative to the ACWA Board of Directors at six meetings per year, and periodic chair, vice chair meetings. • Is a member of ACWA's Outreach Program, and encourages involvement. Appoints Outreach Contact to help lead outreach effort within the region. • Presides over all Region activities and ensures that such activities promote and support accomplishment of ACWA's Goals. • Makes joint recommendations to the ACWA president regarding regional appointment to all ACWA committees. • Selects representatives to serve on the region's nominating committee. • Facilitates communication from the regional board and region members to the ACWA Board and staff. Region Vice Chair: • Serves as Region representative to the ACWA Board of Directors at six meetings per year, and periodic chair, vice chair meetings. • In the absence of the chair and in partnership with the chair, exercises the powers and performs duties of the region between region activities. • Is a member of ACWA's Outreach Program, and encourages involvement. • Makes joint recommendations to the ACWA president regarding regional appointment to all ACWA committees. Region Board Member: • Serves as alternate for the chair and /or vice chair in their absence (if appointed) to represent the region to the ACWA Board. • Supports program planning and activities for the region. • Actively participates and encourages region involvement in ACWA's Outreach Program. Revised 3/19/03 O:ICommunieationslRegionslRole of Region & Board Last Revised 04/15/09 � Association of California Water Agencies _ _.... (cdt�c i ` Ii1 A of „ 111fo 11 1d(W Sincr1910 2009 Region Election Timeline (2010 -2011 Term) February — Apr. 20: Nominating Committees Appointed • Region chairs appoint three to five region members to serve as the respective region's Nominating Committee. • The Nominating Committee appointments will be announced to the ACWA membership during Spring Conference. • Those serving on nominating committees are ineligible to seek region offices. • Nominating Committee packets will be mailed out to each committee member. May 1 -30: Nominating Committee Training • Hold a training session via conference call with nominating committee to train them on their specific role and duties. May 19: Call for Candidates • The call for candidate nominations for Region Officers (chair /vice chair) and Board Member positions will be announced and packets will be distributed at ACWA Spring Conference. (The packet will include a Nomination Request Form, a sample board resolution of support and a list of the roles and responsibilities for each of the region positions.) • The call for candidate nominations packet will be sent from region nominating committees to ACWA member agency Board Presidents and General Managers. • Nominating Committee members, posted at ACWA's Spring Conference. .July 17: Deadline for Nomination Requests • Deadline to submit all Nomination Request Forms and board resolutions of support for candidacy for region positions. • Nominating Committee members may need to solicit additional candidates in person to achieve a full complement of nominees for the slate. .July 22: Candidate Information to Nominating Committees • All information submitted by candidates will be forwarded from ACWA to the respective region Nominating Committee members with a cover memo explaining their task. July 22 -31: Recommended Slates Selected • Nominating Committees will meet (in person or via phone) to determine a slate of individuals to recommend to their region members for election. • Nominating Committee chairs will inform their respective ACWA Regional Affairs Representative and current region chair of their recommended slate. August 7: Elections Begin (Mail or In Person • For those regions holding elections via mail, official ballots identifying the recommended Nominating Committee slate and any additional candidates for consideration will be produced and mailed to ACWA member agencies only. Those regions holding elections in- person will be sent "unofficial ballots" to be used as a reference prior to the in- person election meeting. Nominations will be accepted from the floor at in- person meetings provided that all candidates have submitted the required documents by the July 2nd deadline. (Meetings must be held between August 1 and September 30.) One member from each agency present will sign in as the designated voter. • Only one ballot per agency will be provided. September 30: Election Ballots Due • Deadline for ALL region elections. All bal lots must be received by ACWA by deadline. October 5: Announcement of Election Results • Newly- elected members of the region boards will be contacted accordingly. • An ACWA Advisory will be distributed (via fax) to all members reporting the statewide region election results. • Results will be posted at acwa.com. Region election results will be published in the October 17 issue of ACWA News. Notify Region Chairs of their Election and of the Timing for the Training for the Committee Recommendation Process • Schedule and Executive Regions Chair Training for the Committee Recommendation Process Revised I -3 -06 ACWA REGION 9 RULES & REGULATIONS Region Board Composition: o The region shall elect its chair and vice chair to the Association's Board of Directors as provided in Article IV, Section 1(b) of ACWA's Bylaws, and elect five (5) region board members. o The Chair and Vice Chair shall be elected, one from each area, and the positions shall be rotated between the two (2) following designated areas of Region 9: Western area which shall include: Beaumont -Cherry Valley WD Chino Basin WCD City of Riverside Crestline Village WD Crestline -Lake Arrowhead WA Cucamonga CWD East Valley WD Eastern MWD Elsinore Valley MWD Jurupa CSD Lake Arrowhead CSD Lake Hemet MWD Monte Vista WD Rancho California WD San Bernardino Valley MWD San Bernardino Valley WCD San Gorgonio Pass WA Santa Ana Watershed Project Authority West San Bernardino CWD Western MWD n The Chair will appoint the Region 9 secretary. Arid area which shall include: Apple Valley Foothill CWD Apple Valley Heights CWD Baldy Mesa WD Bard WD Big Bear Area Regional Wastewater Agency Big Bear CSD Big Bear MWD Bighorn -Desert View WA Coachella Valley WD Desert Water Agency East Blythe CWD Hesperia WD Hi -Desert WD Idyllwild WD Imperial ID Joshua Basin WD Mariana Ranchos CWD Mission Springs WD Mojave Water Agency Palo Verde ID Pinyon Pines CWD Thunderbird CWD Twentynine Palms WD Victor Valley WD Candidate Eligibility: u All ACWA public agency members are eligible to serve in region officer and board member positions based on the condition that they meet the following criteria: a) All candidates must represent an ACWA agency member. b) All candidates must have a resolution of support signed by their affiliated agency. Pagel of 5 Revised 1 -3 -06 ■ Only one person from an agency can hold an elected position within the region at the same time. Term of Service: i Region officers and board members shall hold office for two (2) years, or until successors are elected and take office. ■ The newly - elected region board members take office effective January I of the calendar year following the election. Alternates: ■ The region board shall appoint alternates for both the region officer positions (chair and vice chair) from among the elected board members. Alternates will represent the region at meetings of the Association's Board of Directors when the chair or vice chair is unable to attend. Vacancies: • Should a vacancy occur in the Region Chair position, the Alternate Chair shall assume the position. • Should a vacancy occur in the Region Vice Chair position, the Alternate Vice Chair shall assume the position. • Should a vacancy occur in either the Alternate Chair or Alternate Vice Chair position, the Region Chair shall appoint a replacement from the remaining Board members with concurrence from the Region Board. • Should a vacancy occur in any of the other three remaining Board positions, the Region Chair shall appoint a replacement from a member agency within the appropriate designated area with concurrence from the Region Board. • Any vacancy being filled will be only for the remainder of the term of the vacant position. Voting Eligibility: • In accordance with ACWA's Bylaws, only ACWA public agency members are entitled to vote during a region board election and at all region meetings. • Roll call or ballot voting shall be one per regular member agency only. • A majority vote of those present and voting shall rule. • A quorum must be present for a vote to occur. Elections: ■ The region shall conduct its election either by mail ballot or at an in- person region meeting before September 30 of odd - numbered years. Please see the current region election timeline for specific dates. Page 2 of 5 Revised I -3 -06 Mail ballots will be sent to the board president of each ACWA member agency and will require the Board President's signature for approval. Agency general managers will be sent copies of the ballot mailing. n In- person elections will require one designated voter for each agency, whose name must be identified in writing on the ballot. Nominating Committee: a All nominations received for the positions of chair, vice chair and Region board members for each region shall be accompanied by a resolution of support from each sponsoring member agency, signed by an authorized representative of the board of directors. This policy applies to nominations received in the ACWA office prior to the region election and to all nominations received from the floor at the region election. (Feb. 1996) ■ The region chair shall appoint a nominating committee of three (3) and no more than five (5) persons to: a) Pursue qualified members from within the region to run for election to the region board. b) Review eligible nomination requests and select a slate of candidates for consideration by the voting ACWA region membership. c) Consider geographic diversity, agency size and focus in selecting a recommended slate of candidates. d) Only one individual may be nominated from a given agency to run for election to a region board. e) Agencies with representatives serving on region nominating committees should strive not to submit nominations for the region board from their agency. (Nov. 2005) • Nominating Committee members must represent ACWA public agency members. • The Nominating Committee shall consist of the same number of members from each area. • The nominating committee appointments shall be announced during ACWA's spring conference of the calendar year of an election. Region Activities: • The region will hold at least quarterly meetings, including the ACWA conferences. • The Region 9 Board will set all region meetings. ® Any member wanting to add an agenda item for consideration at any Region 9 meeting must submit the information to be discussed at least 48 hours in advance of the meeting to the Region Chair to ensure that both sides of the issue will be presented for consideration and understanding. However, a majority vote of those present, after a quorum is established, may provide for immediate consideration of an issue. Rules & Regulations: a Region 9 Rules and Regulations can be amended by a majority vote at any Region meeting following advance written notice to member agencies. Page 3 of 5 Revised I -3 -06 ACWA Committee Appointments: r The Chair and Vice Chair shall make all committee appointment recommendations to ACWA committees, to be ratified by the Region Board prior to submission to the ACWA President for consideration. ■ Only one individual from a member agency can serve on a limited committee. Committee Recommendations and Representation: r All regions will be given equal opportunity to recommend representatives of the region for appointment to standing and regular committees of the Association. if a region fails to provide full representation on all ACWA committees for their respective region, those committee slots will be left open for the remainder of the term or until such time as the region designates a representative to complete the remainder of the term. v At the first region board / membership meeting of the new term, regions shall designate a representative serving on each of the standing and regular committees to serve as the official reporter to and from the committee on behalf of the region to facilitate input and communication. (Nov 2005) Endorsements: ■ ACWA, as a statewide organization, encourages the endorsement of candidates on boards or commissions who have the potential for impacting on member agencies or the way they do business. ■ For local positions, endorsement recommendations should be sent to the region in which the local board or commission is located. The region board will make its recommendation for endorsement to the ACWA Board. ■ For regional positions, endorsement recommendations should be sent to each region that has a position of the territory covered within its geographic boundaries. The region boards will make their recommendations for endorsement to the ACWA Board. For statewide positions, endorsement recommendations should be sent to regions from which the individual being recommended resides and to all other ACWA regions. Relevant committees will be notified regarding an endorsement that pertains to its assigned areas of responsibility. Committees need to make their thoughts known to the recommending region in a timely manner. The region board will make its recommendation for endorsement to the ACWA Board. ■ ACWA region boards are recommending bodies to the ACWA Board. The ACWA Board will take action for endorsement of candidates for various local, regional, or statewide boards or commissions. (Sept. 1996) Finance Committee Service by Region Chairs / Vice Chairs: ■ Regions at the first board meeting / membership meeting of the new term will designate either the chair or the vice chair to serve as the official representative of the region to ACWA's Finance Committee. (Nov. 2005) Page 4 of 5 Revised I -3 -06 Attendance: ■ ACWA Board of Directors Regular attendance by ACWA Board members is expected and necessary to assure proper governance of the Association. If a region chair or vice chair misses three consecutive ACWA Board meetings, the region board shall appoint from among the existing region board a new region officer. If the region chair or vice chair misses three consecutive region board / membership meetings, the same process shall be used to backfill the region officer position. (Nov. 2005) n ACWA Committees If a committee chair of a standing committee misses three consecutive ACWA Board meetings, the ACWA president shall appoint a new committee chair. If any committee chair misses three consecutive committee meetings, the ACWA president shall also move to appoint a new committee chair. (Nov. 2005) Page 5 of 5 is I'd: Bob Martin 109 From: Fred Staffor 019 9 CC: Ron Buchwald 2{j Date: 6/9/2009 Re: Groundwater Rule Summary Beginning on December 1, 2009, the CA -DPH will be implementing the new Federal Groundwater Rule. Since none of our groundwater inactiviation /removal, East Valley comply with the following: sources are receiving 4 -log virus Water District will be required to 1.) Monthly monitoring of ALL groundwater sources before disinfection; 2.) identify "all sources serving water to each of the T6tal Coliform Rule sample locations and submit that list for approval to CA -DPH; 3.) In the event of a `Positive" analysis result from a TCR (Total Coliform Rule) sample location, obtain a raw water sample for "Fecal' from each groundwater source serving that location within 24 hours of notification by Lab. 4.) If the source water sample is fecal positive, Tier 1 public notification is required and either 5 additional fecal samples (within 24 hours) from the same source OR corrective action is required {141.402(a)(3); 141.402(8)} - conv was age k that the "correcti-ve actio..n ": nore man likely would be to take scitir e aut, of service:_ However this would not preclude the requirement for Tier 9 Notification.) 5.) Corrective Actions {141.403; 141.404} Corrective action must include at least one of the following: - eliminating the source of contamination; - correcting the significant deficiency or deficiencies; - providing an alternate source of water; - providing 4 -log virus inactivation /removal treatment. The water system must consult with CA -DPH within 30 days of: - notice from CA -DPH if a significant deficiency; - notice from CA -DPH as a result of the original fecal sample being positive; - notice from Lab that any one of the five sample -set was positive. If corrective action is needed, within 120 days (or earlier if required by the State), the water system must: - complete the corrective action, or, .-be compliant with a State - approved corrective action .plan such ... . that modifications to the plan are approved and interim measures, to protect the public, are implemented. 6.) It is a Tier 2 violation if corrective action timeframes are not met. 7.) Significant Deficiencies do not have to be microbiologically related. A significant deficiency is one that CA -DPH determines to be causing, or have the potential for causing, the introduction of contamination into the water delivered to consumers. 8:)Assessment Monitoring: The State may require this. Typically, assessment monitoring would consist of on -going monthly monitoring of a particular source. During the assessment monitoring, any result that is fecal positive requires Tier 1 public notification. Additionally, 0 Page 2 the State may require a system to implement a hydrogeologic sensitivity assessment. I believe this type of monitoring is highly unlikely for, us; due to our ongoing sampling practices without bacteriological incident. The "Groundwater Rule" requires that CA -DPH conduct sanitary surveys of water systems at specified frequencies. I have requested from Engineering Department of East Valley Water District a copy of a map showing each of the Total Coliform Rule sample locations. I will compile a list of water sources that directly feed each of those sites and will submit that list, along with a copy of the map to CA -DPH for approval. I have also tasked Production Staff to locate any groundwater sources that do not have a sample point upstream of disinfection and install sampling points on them. • Page 3 , 10 srq .$m v Ground Water Rule Factsheeto, P110 ' General, Rine Requirements Wik'4:11l° la, THE (,ROUND WATER RULE: The U.S. Environmental Protection Agency (EPA) published the Ground Water Rule (GWR) on November 8, 2006. One goal of the GWR is to provide increased protection against microbial pathogens, specifically bacterial and viral pathogens, in public water systems (PWSs) that use ground water. Instead of requiring disinfection for all ground water systems (GWSs), the GWR establishes a risk - targeted approach to identifying GWSs that are susceptible to fecal contamination. The GWR requires systems at risk of microbial contamination to take corrective action to protect consumers from harmful bacteria and viruses. To Mia" DOES THE GWR APPLY? L3SAV:[,161[a[Ii0iS0 The GWR applies to all PWSs that: 0 Rely entirely on one or more ground water sources. 0 Are consecutive systems receiving ground water. (D Mix surface and ground water, where ground water is added directly to the distribution system and delivered to consumers without treatment equivalent to the treatment provided for surface water. Although all of these systems are subject to the GWR provisions, systems that have been identified as at -risk for contamination (by inspection or based on monitoring results) will account for most of the systerns that have to take corrective action to comply with this rule. WHAT ARE THE BASIC REQUIREMENTS OF THE GWR? �ffi:ICm1Y'ilII63S[S @i�RS�� 4�5 The basic requirements of the GWR include: <i Sanitary surveys. OF Source water monitoring. 0 Compliance monitoring. ii; Corrective actions. Sanitary surveys are primarily the responsibility of the states, while GWSs are responsible for the other requirements. WHAT ARE THE_ SANITARY SURVEY REQUIREMENTS? Y^• iliYiiCiGli3QCW5D9Y�L1S 'i1S.I6SVH}® The GWR requires states to conduct sanitary surveys of all GWSs in order to identify significant deficiencies, including deficiencies that could make a system susceptible to microbial contamination. Following the initial sanitary survey, states must conduct surveys every 3 years for community water systerns (CWSs) and every 5 years for non - community water systems (NCWSs). States may conduct sanitary surveys every 5 years for CWSs that either provide at least 4 -log treatment of viruses or have outstanding performance records, as determined by the state. Systems must provide the state with any information that will enable the sanitary survey to be complete and accurate. Each survey must include, but is not limited to, an onsite review and evaluation of eight elements: -Q Source. •F;) 'Treatment. C') Distribution system. Finished water storage. 0 Pumps, pump facilities, and controls. f,) Monitoring, reporting, and data verification. ,f +) System management and operation. V) Operator compliance with state requirements. If a state identifies a significant deficiency during a sanitary survey or at another time, the system must take corrective action. A significant deficiency may include defects in design, maintenance, or operation of the water system. A significant deficiency may also include the failure or malfunction of the source, treatment, or distribution system that may cause contamination of water delivered to consumers. For more information on the sanitary survey requirements of the GWR, please refer to "Ground Water Rule Factsheet: Sanitary Surveys." WHAT IS TRIGGERED SOURCE WATER MONITORING? 1 =WMIY1M I Trrjyiye-red.source water monitoring is required for any GWS that is not conducting GWR compliance monitoring for 4 -log treatment of viruses and is notified of a positive total coliform result under the Total Coliform Rule (TCR) routine sampling. Triggered source water monitoring is used to determine if feral contamination is present in the ground water source. If a triggered source water sample is positive for a fecal indicator, the state will require that the system either take corrective action or collect five additional samples from the same source within 24 hours of notification of the fecal indicator- positive result and analyze them for a fecal indicator. If any one of the five additional samples is fecal indicator - positive, the system must take corrective action. WHAT iS (COMPLIANCE MONITORING? 11S1J ®IlCIG14RCC(dOEHQQ:�S�Ii'LY Systerns providing at least 99.99 percent (4 -tog) treatment of viruses (using inactivation, removal, or a state approved combination of inactivation and removal) of all of their ground water can notify the state of this treatment and are then not required to conduct triggered source water monitoring. Those systems are, however, required to conduct compliance monitoring to show they are providing consistent and sufficient treatment. Compliance monitoring requirements depend on the system's size and the type of treatment it is using. For rnore information on source water monitoring and compliance monitoring, please refer to "Ground Water Rule Factsheet: Monitoring Requirements." WH T AiRE 11111--- CORRECTIVE ACTIOR REQUIREMENTS? dGiSl Wprl01kI(9 ®'139L.�9a�RFd.6O39i£ U Corrective action is required for any GWS with a significant deficiency. Some systems with fecal indicator- positive results from their triggered source water monitoring may be required by their states to take corrective action rather than conduct additional source water monitoring. If a system is instructed to carry out additional source water monitoring, corrective action is required if a GWS has a fecal indicator - positive result during the additional source water monitoring. As the figure below shows, systems have four corrective action alternatives. WHAT ARE THE COMPLIANCE DEADLINES AssoCIATED WITH THE C WR? WHAT ARE Ti €ire VIOLATIOi�S A5s ®C €, TED WITH THE GWR? If a system is in violation of a GWR requirement, the system must report the problem to the state and notify the public. Note that when a system has a ground water source with a fecal indicator - positive sample, it is a situation and not a violation. In accordance with the GWR, the system must still meet the •tier 1 Public Notification (PN) requirements. For more information on GWR notification requirements, please refer to: O "Ground Water Rule Factsheet: Public Notification, Consumer Confidence Report, and Special Notice Requirements for Community Water Systems" and Ow "Ground Water Rule Factsheet: Public Notification and Special Notice Requirements for Non - i: :ommunity Water Systems." ADDITIONAL GUIDANCE MATERIALS The following guidance materials for states and PWSs have been released or will be released in 2008: Ground Water Rule: A Quick Reference Guide - This guide provides a description of the GWR and includes critical deadlines and requirements. v_dwM. epa,>;ov /oawdw /disinfection /awr /comoliancehelo. html. Ground Water Rule Factsheets - Including factsheets on GWR general requirements, monitoring requirements, and Public Notice, Consumer Confidence Reports, and Special Notices. Source water monitoring sample fecal indicator- Within 24 Within 24 TV, hand - delivery, public positive for E. coli enterococci or coli ha a N' p g hours hours 1 posting s or other state -a roved P g' pp :grid not invalidated by the state method (consult your state) Within 48 Within 30 Hand - delivery, direct mail, public Failure to complete required corrective action hours days 2 postings, newspaper, radio announcements s Failure to comply with a state - approved Within 48 Within 30 2 Hand - delivery, direct mail, public postings, newspaper, or radio corrective action plan and schedule 2 hours days announcements For systems conducting compliance monitoring, Within 48 Within 30 Hand - delivery, direct mail, public failure to maintain 4 -log treatment of viruses hours days 2 postings, newspaper, or radio and restore 4 -log treatment within 4 hours announcements Failure to conduct required source water Consult Within 12 3 CCR' (consult your state for rnonitoring (triggered, additional, or assessment) your State months other specific PN requirements) Failure to conduct required compliance Consult Within 12 3 CCR2 (consult your state for monitoring your State months other specific PN requirements) uncorrected significant deficiency Annually - Special Notice' lMaddressed fecal contamination (CWSs only) Annually Special Notice in CCR (CWSs only) 1. systems are required to send a copy of the PN to the state within 10 days of making the notification. 2. Community GWSs may use the Consumer Confidence Report (CCR) to make this notification if it meets the requirement to notify the public within 12 months. NCWSs must use an alternate form of notice approved by their state. For more information on GWR notification requirements, please refer to: O "Ground Water Rule Factsheet: Public Notification, Consumer Confidence Report, and Special Notice Requirements for Community Water Systems" and Ow "Ground Water Rule Factsheet: Public Notification and Special Notice Requirements for Non - i: :ommunity Water Systems." ADDITIONAL GUIDANCE MATERIALS The following guidance materials for states and PWSs have been released or will be released in 2008: Ground Water Rule: A Quick Reference Guide - This guide provides a description of the GWR and includes critical deadlines and requirements. v_dwM. epa,>;ov /oawdw /disinfection /awr /comoliancehelo. html. Ground Water Rule Factsheets - Including factsheets on GWR general requirements, monitoring requirements, and Public Notice, Consumer Confidence Reports, and Special Notices. Ground Water Sanitary Survey Guidance Manual. November 2007. EPA 815 -D -07 -006 - This guidance provides si:ates, tribes, and other primacy agencies with a brief review of the sanitary survey regulatory provisions, give examples of what may constitute a significant deficiency, and provide a checklist of elements that should be evaluated during the course of a sanitary survey inspection. Mnsa.e a.- v/o9wdw /disinfection/ Rwr/ comptiancehelp. htmi. SouEra:e Waiter Assessment Guidance Manual, September 2007. EPA 815 -R -07 -023 - This guidance provides states, tribes, and other primacy agencies with a brief review of hydrogeologic sensitivity assessments, an overview of the characteristics of a sensitive aquifer, information about how source water assessments may be used, and information about how to determine if a sensitive aquifer has a hydrogeologic barrier. www.eva.eov /ogwdw/ disinfection /gwr /comptiancehelo.htmt. 019 This guidance provides GWSs, states, tribes, and other primacy agencies with a brief review of the> source water monitoring provisions. Primacy agencies may select fecal indicators (e.g., E. coli, eni:erococci, coliphage) that systems would be required to test for in the ground water source sample. The source water monitoring guidance manual provides criteria to assist primacy agencies in their determination of which fecal indicator(s) may be most appropriate. Corrective Action Guidance Manual (under development) - This guidance will provide states, tribes, other primacy agencies and GWSs with an overview of the treatment technique requirements of the GWR. The guidance manual will provide assistance with determining the information that should be included in a system's corrective action plan. Consecutive SystemGuide for the Ground Water Rule. July 2007. EPA 815 -R -07 -020 - This guidance describes the regulatory requirements of the GWR that apply to wholesale GWSs and the consecutive systems that receive and distribute that ground water supply. www ;eoa.t;,gv /ogwdw/ disinfection /gwr /compliancehetn.html. intended to be an official compliance guide to the GWR for small PWSs, as required by the Small Business Regulatory Enforcement Fairness Act of 1996. This guide contains a general introduction and background for the GWR, describes the specific requirements of the GWR and provides information on how to comply with those requirements. www.ei)a.gov /oewdw/ disinfection /gwr /comptiancehelo.htmL. For additional information, please contact the Safe Drinking Water - Hotline at 1- 800 - 426 -4791, or visit• wWW.eoa.taov /safewater /disinfection /seer. Office of Water (4606M) EPA 816 -F -08 -028 www.eoa.aov /safewater /disinfection /awr .Tune 2008 Board Memorandum Date: June 23, 2009 From: Brian W. Tompkins / Chief Financial Officer Subject: Unpaid Invoices for Damages to District Facilities Recommendation: Review and, if appropriate, authorize write off of receivables related to District property damaged by motorists Background: On occasion, District facilities such as fire hydrants are hit by motorists and damaged. The cost to repair the damages usually ranges from $200 to $3,000. District staff tries to recover the costs from the responsible parties by sending them an invoice that has a detail of the costs to perform the repair attached. The collection rate on this type of invoice is poor, especially if the responsible party did not live within the District's service area. The normal procedures to try to collect from the responsible party include: • send out an invoice • send a second notice • have Arroyo Insurance send a letter If payment has not been received after all three notices have been sent, staff is left with little other recourse to try to collect. Body liens have been considered, but section 31701.5 of the Water Code, the section by which the District files liens for delinquent utility payments, does not mention circumstances other than late utility payments under which the District may file a lien. Small claims action is also an option, but `cost versus benefit' becomes a factor and staff asks that the board provide guidance for the use of this venue if the option should be considered. Attached is a list of three invoices we have been unable to collect on. Staff would like authorization to writ(:., off the amounts on the attached listing. Item A documents damage to one of our trucks by on July 3, 2008, was sent a letter from Arroyo Insurance Service on July 17, 2008, instructing her to contact us to make arrangements to pay for the damages. On September 10, 2008, was sent an invoice for $519.16, for repairs made to our vehicle. made contact with us telling us she was unemployed and could not make any payments at that time. Since then she has been sent 3 more notices and did not respond to any of them. The address we have for is in Riverside, she does not reside in our District. Itern B documents the destruction of a fire hydrant by on August 25, 2008. was sent an invoice for $1,355.21, and that was returned by the post office undeliverable. We sent a second notice to , the owner of the vehicle, and that was also returned by the post office undeliverable. There was no insurance information on the police report. We also checked with the County Assessor/Tax Collector and neither one of them own property in our District. Item C documents the cost to repair a fire hydrant damaged in an automobile accident on September 21, 2008, in a hit and run accident where the occupants of the vehicle fled the scene. We sent several invoices in the amount of $343.47 to the owner of the vehicle. We also contacted the insurance company that was listed on the police report and that insurance was cancelled before the accident. We checked with the County Assessor/Tax Collector and she does not own property in our District. Board Memorandum Date: June 23, 2009 Frr. >m: Brian Tompkins / CFO ;subject: Phone System Lease F, �ecommandation: Approve proposal from Rimrock Background: The District's current AVAYA phone system lease will expire on August 19`h, 2009. This lease had a five-year term with an option to buy the equipment at fair value upon expiration of the lease term. Monthly lease payments are $2,577 for the equipment rental and an additional $796 for maintenance agreements. The fair market value buy -out would be roughly $27,000 for the equipment, with annual maintenance fees to be negotiated after the purchase. Merrill & Associates / AVAYA has proposed to extend our current lease for five years and offer a $1 buyout at the end of the extended lease term. The monthly lease payment would drop to $1,295 with the monthly maintenance payment remaining at $796. EVWD staff has been requesting and reviewing proposals for a replacement phone system since January of this year, intent on getting much better pricing for our next phone equipment contract. Quotes on new phone equipment were taken from five vendors, each asked to meet the following criteria: a Voice Over Internet Protocol technology m Include all equipment necessary to serve both the Highland and Del Rosa offices Equipped with call center queue and capability for Supervisor to monitor call traffic Financing over a five year term with $1 buyout to own the equipment at the end of the term M Include maintenance costs over the term of the lease A summary of costs from all of the qualified proposals submitted is attached. Staff recommends approval of the proposal from Rimrock / AVAYA as it is the lowest, qualified bid. In addition, EVWD staff is familiar with AVAYA hardware and software, and the Districts Information Systems staff will be less reliant on external vendor support should situations arise. Bridget Impact: Phone system lease payments were included in the proposed 2009 -2010 budget at $1,500 per month. O U d Z O Q N �U N ,= O � Q N Q y > m v ° o E H N 1 a O z 0w 0 0 lb C, l v� ti o0 0 N C? y m J co (q (D t rn C N 69 w o � � 0 W � N O E o rn c N W N y O o O co y O J O d C d a ~ r W m 0000 0 0o (D V V N ui W 6 (O N N m (0 � m N OD It r- V r` Q) (O � m (0 L r r FH (A (n (A (A Iq h O N m N r O N (O O CO Va V(» (f> KA rA =M� N N N N O O O O E E E E CD 0 o C14 (fl MEMPM. r M limi NyMtmi N co (N V (D 06 D W m V N m (D 0) (D N W N (n rl. 0) m O V) (D V) OD ID 0I VImIr�N V, or- r - m m cqrnMo E u d d F c 0 o tq y d c g w W c c Z N O T O U w N E E o E CL UvNE O U N O (L ° •`— m E m ¢mom rn ry rn o CO N (0 0 rn r rn IT _ v v n v O O O O O E E E E E 0 0000 m (D (D (D (D E u d d F c 0 o tq y d c g w W c c Z N O T O U w N E E o E CL UvNE O U N O (L ° •`— m E m ¢mom East Valley Water District Balance Sheet - Unaudited May 31, 2009 ASSETS UTILITY PLANT - at cost: Utility Plant in Service - water department $108,242,600 Utility Plant in Service - sewer department 26,136,952 134,379,552 Less: Accumulated Depreciation (42,620,787) 91,758,765 Construction in Progress 25,174,704 116,933,469 RESTRICTED ASSETS: Emergency Reserve 2,192,925 C:OP Debt Service Funds - Trust Accts 857,969 Construction Funds 876,196 3,927,090 CURRENT ASSETS: Cash and Investments 7,838,223 Less: Restricted Cash and Investments 3,927,090 3,911,133 Accounts Receivable (net of allowance) 1,602,767 Other Receivables (net of allowance) 612,544 Grants Receivable 709,252 Inventory 1,108,865 Prepaid Expenses 194,741 8,139,302 O'1rHER ASSETS AND DEFERRED COSTS (Net of Amortization): IElond discount and incidental bond expenses 3,355 Deferred financing charges 179,781 183,136 TOTAL ASSETS 129,182,997 East Valley Water District Balance Sheet - Unaudited May 31, 2009 LIABILITIES AND EQUITY LONG-TERM DEBT: Certificates of Participation due after one year $5,696,556 Installment Payment Obligations 13,883,731 DWR Loan 152,147 Less: Deferred amount on refunding of COPs (262,050) 19,470,384 CURRENT LIABILITIES: Accounts Payable 1,907,258 Accrued payroll and benefits 717,133 Customer service deposits 1,640,990 Accrued interest payable 6,475 Deposits - refundable 124,850 Certificates of Participation due within one year 1,810,597 6,207,303 TQTAL LIABILITIES 25,677,687 EQUITY: Contributed Capital: Invested in Utility Plant 37,751,146 Other Contributed Capital 3,695,064 Retained Earnings: Resenved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for Unemployment Insurance 16,450 Unreserved 53,268,033 Net Income for current year 6,598,142 TQ'TAL EQUITY 103,505,310 TC)TAL LIABILITIES AND EQUITY 129,182,997 m N m C � U d 6 Z x o y W W W F m a Z in mm U Z O a O1 "c m E on r m c aF �oO _ m c f ¢ W �J` n -9 � C. 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C) C CO cW ) d d SA W z LU LLI o O O W z w ¢ z EVWD CAPITAL PROJECTS SUMMARY Updated through May 315 2009 Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through May 2009 Page 2 Prior Current (Memo) Projects - By Type Years Year 2008 -09 2009 -10 Actual Actual Budget Year 2 Source of Supply Plant 40 - Well Rehab 1,077,681 1,534,074 1,482,653 50,000 North Fork Canal 3,025,805 1,953,640 2,188,394 - Plant 151 - 6th Street Well 835,648 332,173 350,000 Plant 150 Wells - Lower Zone Wells (2) - - Total Source of Supply Projects 4,939,134 3,819,887 4,021,0471 50,000 Treatment Facilities Plant 134 - Upgrade Technology 386,520 272,961 435,000 4,186,000 Plant 134 - OSE 1 38,508 9,019 65,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,342,336 424,172 400,000 1,200,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - Plant 152 - Inter. Zone Perch Treat. Plant 1,137,887 9,499 5,000 - Total Treatment Projects 2,905,251 715,651 905,0001 5,386,000 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station 50,000 Plant 40 - Inter to Upper Zone Transfer Various Plants - Pump Efficiency Rebuilds 257,500 Plant 127 - Lower to Inter Zone Transfer - Plant 12 - Replace Boosters / Well Plant 134 - Upper to Canal Zone Transfer Plant 39 - Inter to Upper Zone Transfer Plant 25 - Inter to Upper Zone Transfer Plant 143 - Inter to Upper Zone Transfer I Total Pumping Projects 307,500 Wastewater Collection System Sewer System Studies / Planning 40,053 36,392 80,000 70,000 Sewer Main Lining - - - 200,000 Conejo Main Replacement - 79,492 120,000 955,000 Total Wastewater Collection Projects 40,053 115,883 200,0001 1,225,000 Page 2 Page 3 2010.11 2011 -12 2012 -13 2013.14 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 2,661,755 4,979,445 - 1,167,821 1,000,000 925,000 1,925,000 - - 1,550,000 1,750,000 3,300,000 1 1,000,0001 925,0001 1,550,000 1,750,000 14,034,021 11,165,000 - 16,010,481 47,527 10,950,000 10,750,000 1,075,000 - 25,741,507 - 5,050,000 2,850,000 - 7,900,000 - - 19,160,000 20,307,386 22,115,000 15,800,000 1 3,925,000 19,160,000 70,006,901 250,000 - 300,000 300,000 290,000 590,000 - - 257,500 130,000 170,000 - - 300,000 - 500,000 500,000 1,000,000 - 520,000 780,000 1,300,000 - - 2,200,000 2,200,000 400,000 400,000 2,900,000 2,900,000 680,000 960,000 1,020,0001 780,000 5,500,000 9,247,500 '175,000 125,000 446,445 200,000 200,000 200,000 200,000 1,200,000 2,200,000 - 1,034,492 _ 375,000 325,000 200,000 200,000 1,200,000 3,680,936 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through May 2009 Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 7,176,077 7,052,750 443,250 1,345,750 7,619,327 8,398,500 Prior Current (Memo) Projects - By Type Years Year 2008 -09 2009 -10 Actual Actual Budget Year 2 Transmission & Distribution System Rogers Lane Replacement 30,544 511,479 460,000 Live Oak Main Replacement 815 50 - 180,000 Union / Vine Main Replacement - 370,000 Harlan Lane Main Replacement 7,957 - Cunningham / Hillview / Crest / Bruce - - - 6th St 20" Pipeline - Plant 11 to Plant 150 1,222,658 782,338 938,280 - 6th St 30" Pipeline - Plant 151 to Plant 40 - - 100,000 6th St 30" Pipeline - PI 40 to PI 143 - 9th St 12" Pipeline - Del Rosa to Sterling - - AMR Meter Replacement Program - 193,659 300,000 200,000 Plant 59 Recoating - - - Plant 143 - 10mg Inter Zone Storage - - - Relocation of Facilities for Other Agencies 52,772 118,634 95,000 175,000 Eastwood Farms Assessment District 32,969 1,925 5,000 60,000 Total Trans & Distribution Projects 1,347,715 1,608,086 1,798,280 1,085,000 General Projects GIS Implementation 123,827 114,029 125,000 230,000 Headquarters Building 8,430,398 395,354 570,000 115,000 Total General Projects 8,554,225 509,384 695,0001 345,000 TOTAL CAPITAL INIP3#Ql/E. PLAN PRQJECfi^.a _ 17;786,378 .: •6,7687890 ;7,619,327',_; ; 8398;500 Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 1,598,279 319,391 Developer Sewer Facilities (Reimb by Fees) 771,190 (3,307) Water Conf / Solar Challenge 19,510 Plant 28 / 107 10,000 Plant 101 5,000 Regional Treatment Plant 4,369 5,000 Demo Del Rosa Headquarters Bldg 67,510. 75,000 Seven Oaks Dam SAR Discharge 1 38,058. 45,000 TOTAL.MISCJ'DEYELOpER PROJECTS 2;369,4E9 :... ;:445;531 1'40,000. 7otal.Cajsital:PrOjects : 201,15518471:...'7,214;421 :; 7;759327 ':;': 8;38;500: Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 7,176,077 7,052,750 443,250 1,345,750 7,619,327 8,398,500 ProjeCtians _.. 2016 -11 2011 -12 2012 -13 2013 -14 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 542,023 180,865 - - - 370,000 170,000 - - 177,957 500,000 - - 500,000 451,720 - - 2,456,716 3,815,000 1,350,000 - - - 5,265,000 - - 1,300,000 1,000,000 5,400,000 7,700,000 - 700,000 - - - 700,000 300,000 300,000 993,659 300,000 - - 300,000 - 10,700,000 10,700,000 - - 346,406 1,940,000 2,034,894 7,476,720 2,350,000 1,300,000 1,000,000 16,100,000 32,267,521 200,000 200,000 200,000 - - 1,067,856 - - - 24,600,000 - 33,540,752 200,000 200,0001 200,0001 24,600,000 - 34,608,609 30,846720:- :20,635,000 2;570,000 " -:.; ;2.8;1 "30;OOQ, 43M1fi2'DOQi 953;$45;4$8: 1,917,670 767,883 19,510 4,369 67,510 - $;776;942' 3;846 720 "24,635;OOp 7;870,000: 28;130,000 4 ,,710;0001 „166;622,450' 30,401,720 20,240,000 7,300,000 19,320,000 42,510,000 _ 445,000 395,000 270,000 8,810,000 1,200,000 30,846,720 20,635,000 7,570,000 28,130,000 43,710,000 Page 5 P.O. Box 942709 Sacramento, CA 94229 -2709 888 CaIPERS (or 888 - 225 -7377) Telecommunications Device for the Deaf No Voice (916) 795 -3240 CaIPERS w`Nw.calpers.ca.gov Circular Letter Date: June 9, 2009 Reference No.: Circular Letter No.: 200 - 032 -09 Distribution: V, VI Special: TO: ALL CONTRACTING PUBLIC AGENCIES SUBJECT: PUBLIC NOTICE OF FUTURE ANNUAL COSTS OF PROPOSED BENEFIT CHANGES; ACTUARY REQUIRED TO PROVIDE STATEMENT OF ACTUARIAL IMPACT ON FUTURE ANNUAL COSTS FOR RETIREMENT AND OTHER POST EMPLOYMENT BENEFITS (OPEB) This Circular Letter describes the public notice requirements prior to making changes to employee benefits as specified in Government Code section 7507 and highlights recent changes made by Senate Bill 1123 (Slats. 2008, Ch. 371). Among the changes that took effect January 1, 2009, are the following: • Requirement that an actuary be present at the public meeting to provide information. • Requirement that a local public agency's chief executive officer acknowledge in writing that he or she understands the current and future cost of the retirement benefit or, OPEB as determined by the actuary. • Requirement that adoption of any retirement or OPEB benefit not be placed on the consent calendar. • Requirement to use an actuary and the new definition of "future annual costs" as to any proposed change in retirement benefits or in OPEB. • Expansion of the definition of the term "future annual costs" to include "normal cost and any change in accrued liability ". If your agency is considering changes in retirement plan benefits or OPEB, be aware that before adopting benefit changes for your employees, you must secure the services of an actuary to prepare and provide a statement of the actuarial impact of the changes upon future annual costs to your agency. The actuary need not be a CalPERS actuary. The actuary's statement of costs must be made public at a public meeting at least two weeks before adoption of benefit changes. If future costs of the proposed changes will exceed 1/2 of 1% of the future annual costs of existing benefits, then an actuary must be present in person or available by phone or other means at the public meeting in which the adoption of the change will be California Public Employees' Retirement System www.calpers.ca.gov