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Agenda Packet - EVWD Board of Directors - 07/14/2009
'5 A East Valley �� Water District 3654 HIGHLAND AVE., SUITE 412, HIGHLAND, CA BOARD MEETING July 14, 2009 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". --------------------------------------------------------------------- CALL TO ORDER PLEDGE OF ALLEGIANCE L Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Board meeting minutes for June 23, 2009 4. Accounts Payable Disbursements: Accounts Payable Checks #220229 through #220491 which were distributed during the period of June 18, 2009 through July 8, 2009, in the amount of $1,135,049.26 and Payroll and benefit contributions for the period ended July 8, 2009 and included checks and direct deposits, in the amount of $272,778.11. Total Disbursement for the period $1,407,827.37. 5. General Managers fee's and expenses OLD BUSINESS 6. Discussion and possible action regarding the District's Headquarters Project on Sterling Avenue 7. Discussion and possible action regarding vacant position in Customer Service NEW BUSINESS 8. Discussion and possible action regarding ACWA's "Save Our Water Public Education Program" 9. Discussion and possible action regarding the District's SSMP (Sewer System Management Plan) 10. Resolution 2009.09 — A Resolution of the Board of Directors of the East Valley Water District in recognition of Robert E. Martin's twenty -five years of service 11. Resolution 2009.15 — A Resolution of the Board of Directors of the East Valley Water District for the election of Directors to the Special District Risk Management Authority Board of Directors 12. Discussion and possible action regarding repairs at Well #120 13. Directors' fees and expenses for June 2009 REPORTS 14. General Manager / Staff Reports 15. Consultant Reports 16. Committee Reports a. Legislative (Standing) b. Budget (Standing) c. Public Outreach (Standing) 17. Oral comments from Board of Directors 18. Letter of appreciation to the District from Judi Penman (San Bernardino Area Chamber of Commerce) 19. ]Letter of Appreciation to the District from Melanie Johnson for the Districts participation in the East Highlands Ranch 2nd Annual Home Improvement Fair MEETINGS 20. Association of the San Bernardino County Special Districts membership meeting hosted by Hesperia Recreation and Park District, Percy Bakker Community Center, Hesperia, Judy 20, 2009 21. CSDA's 40`h Annual Conference, Renaissance Esmeraldo Resort, Indian Wells, September 21 -24, 2009 22. :i<m Bernardino Chamber Mixer and 2009 Auto Club Speedway Chamber Zone, Fontana, October 8, 2009 2 CLOSED SESSIONS 23. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: Party with whom the District will negotiate: 9.74 + /- Acres of developed and associated parcel, South of Highland Ave, East of Victoria, San Bernardino County, State of California APN(s): 1191 - 241 -36, 1191 - 241 -38 US Kuil Inc Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment ADJOURN ----------------------------------------------------------------- Pursuant to Government Code Section 54954.2(a), any request for a disability - related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. Subi <�ct to approval EAST VALLEY WATER DISTRICT JUNE 23, 2009 RELY ULAR BOARD MEETING MINUTES President Goodin called the meeting to order at 3:02 p.m. Director Morales led the flag salute. PRESENT: Directors: Goodin, Morales, Wilson ABSENT: Directors: Le Vesque, Sturgeon STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Fred Stafford, Production Superintendent; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Daniel Otianga (Highland Community News), Michael Zlacket, Christine GoeyVaerts APPROVAL OF AGENDA M /S /C (Wilson - Morales) that the June 23, 2009 agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 3:03 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SPECIAL MEETING MINUTES FOR JUNE 3, 2009 M /S /C (Wilson - Morales) that the June 3, 2009 special meeting minutes be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR JUNE 9, 2009 M /S /C (Wilson- Morales) that the June 9, 2009 Board meeting minutes be approved as submitted. Minutes: 06/23/09 RESOLUTION 2009.10 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING EXECUTION OF A GRANT OF EASEMENT TO THE CITY OF HIGHLAND M /S /C (Wilson - Morales) that Resolution 2009.10 be approved. DISBURSEMENTS M/S /C (Wilson - Morales) that General Fund Disbursements #220026 through #220228 distributed during the period of June 9, 2009 through June 17, 2009 in the amount of $781,532.64 and Payroll Fund Disbursements for the period ended June 17, 2009 in the amounts of $210,016.09 and $8,600.86 totaling $1,000,149.59 be approved. GENERAL MANAGERS FEES AND EXPENSES M/S /C (Wilson - Morales) that the General Managers fees and expenses be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE WATER RESOURCES INSTITUTE ANNUAL CONTRIBUTION AND PRESENTATION FROM SUSAN LIEN LONGVILLE Ms .Longville provided a power -point presentation regarding the Water Resources Institute (WRI). She reviewed partnerships with local agencies, A131881, landscape planning tools, oral histories, internships, and the annual lifetime achievement awards. Ms Longville also offered her appreciation to the Board for their continued support of WRI. DISCUSSION AND POSSIBLE ACTION REGARDING 2009 -2010 WORKERS' COMPENSATION INSURANCE RENEWAL M /S /C (Wilson - Morales) that the Board approve the proposal submitted from the Special District Risk Management Authority (SDRMA) for the District's Workers' Compensation Insurance. RESOLUTION 2009.11 — A RESOLUTION OF THE BOARD OF DIRECTORS OF EAST VALLEY WATER DISTRICT APPROVING THE FORM AUTHORIZING THE (EXECUTION OF A SIXTH AMENDED AND RESTATED JOINT POWERS AGREEMENT AND AUTHORIZING PARTICIPATION IN THE SPECIAL DIS'T'RICT RISK MANAGEMENT AUTHORITY WORKERS' COMPENSATION PROGRAM M /S /C (Wilson - Morales) that Resolution 2009.11 be approved. 2 Minutes: 06123/09 RESOLUTION 2009.12 — A RESOLUTION AUTHORIZING APPLICATION TO THE DIRECTOR OF INDUSTRIAL RELATIONS, STATE OF CALIFORNIA FOR A CERTIFICATE OF CONSENT TO SELF - INSURE WORKERS' COMPENSATION LIABILITIES M/S /C (Wilson - Morales) that Resolution 2009.12 be approved. RESOLUTION 2009.14 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT DISPOSING OF SURPLUS PROPERTY The General Manager reviewed the resolution and the procedures and process to dispose of surplus property with the Board; that the District originally acquired two parcels at this location; that the county condemned one of the parcels for mitigation purposes dealing with the Seven Oaks Dam. M/S (Wilson - Morales) that Resolution 2009.14 be approved. Director Morales voiced his concern regarding the property detail report and the incorrect acreage in exhibit "A ". Vice President Wilson and Director Morales amended their motion and second to approve Resolution 2009.14 using the legal description of the parcel as exhibit "A ". M/S /C (Wilson - Morales) that Resolution 2009.14 be approved using the legal description of the parcel for exhibit "A ". DISCUSSION AND POSSIBLE ACTION REGARDING ACWA's NOMINATION FOR REGION 9 LEADERSHIP (REGION OFFICER AND BOARD MEMBER POSITIONS) No action taken. DISCUSSION REGARDING NEW FEDERAL GROUNDWATER RULE The General Manager reviewed the new Federal Groundwater Rule with the Board; that the rake will be in force at the end of this year; that Mr. Stafford provided a brief memo and fact sheet regarding the rule. Director Morales stated that this is an un- funded mandate and would like to know what the approximate costs are going to be in order for the District to comply with the rule; that the staff should prepare a fact sheet detailing specific bullet points to provide to our legislators. 3 Minutes: 06/23/09 President Goodin would like to know if the District's federal lobbyist has been monitoring this rule. DISCUSSION AND POSSIBLE ACTION REGARDING AUTHORIZATION TO WRITE OFF RECEIVABLES RELATED TO DISTRICT PROPERTY DAMAGED BY MOTORISTS Mr. Tompkins reviewed the memorandum with the Board; that the District has tried to recover the costs from the responsible parties but have been unsuccessful on three invoices; that he is requesting authorization from the Board to write off the amounts on the attached listing. Director Morales has suggested that a monetary threshold be set as to when the District should or shouldn't pursue these types of collection actions. M /S /C (Wilson- Morales) that the Board authorize District staff to write off the attached list of receivables related to district property damaged by motorists. DISCUSSION AND POSSIBLE ACTION REGARDING RIMROCK PHONE SYSTEM LEASE PROPOSAL Mr. Tompkins reviewed the phone system lease proposals with the Board; that the current lease expires on August 19`"; that the Public Outreach Committee has reviewed the proposed leases; that he recommends that the proposal from Rimrock be approved. MJS /C (Wilson - Morales) that the proposal from Rimrock for the District's phone system be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED MAY 31, 2009 Mr. Tompkins reviewed the financial statements with the Board. M /S /C (Wilson - Morales) that the financial statements be accepted. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that there is a FEMA meeting in Pasadena on July 2nd if anyone is interested in attending. Ms Hendricksen stated that the District will be participating in the City of Highlands 4`h of July Parade. CONSULTANT REPORTS 4 Minutes: 06/23/09 Ms McAndrews stated that she presented poster contest awards to students at Lankershim and Belvedere schools this week. COP✓]MITTEE REPORTS a. Legislative (Standing) — Director Morales stated that the City of San Bernardino was trying to issue bonds and has had no takers. b. Budget (Standing) — The budget has been completed. c. Public Outreach (Standing) — Vice President Wilson stated that the phone system was discussed at the last committee meeting. ORAL COMMENTS FROM BOARD OF DIRECTORS President Goodin stated that at a previous board meeting the budget was presented and approved on time but would like to reiterate that any of the items in the budget can be reviewed and/or changed throughout the year; that the headquarters project was previously put on hold but he would like to explore other options that might be available and has requested that this item be placed on the next board agenda; that he will be attending the WESTCAS conference. Information only. REVIEW LETTER FROM CALPERS REGARDING OPEB (OTHER POST EMPLOYEE BENEFITS) Information only. ADJOURN The meeting was adjourned at 4:36 p.m. Robert E. Martin, Secretary Donald D. Goodin, President 5 Minutes: 06/23/09 ,a East Val Iey Water District Board Memorandum From: Brian W. Tompkins /Chief Financial Offic Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period June 18, 2009 through July 8, 2009. Date: JULY 14, 2009 Backgrouind: Accounts payable checks are shown on the attached listing and include numbers 220229 to 220491 for Atotal of $1,135,049.26. The source of funds for this amount is as follows: Unrestricted Funds $1,135,049.26 Grant Funds. $ Payroll and benefit contributions paid for this period totaled $272,778.11. 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S (6(o M a' CO (O (V M M C) M f]tq d C m m n — ro v ii o. fC U d C 3 O U N J C O U (V o f]tq d X ~ d N i u O C) na E.0 v=) N ui Z Co C uJ N mac uJ.9! z C5 d CD o a o H o •- uj Q a�2i3 � N V U LL C) 0 0 0 o a N o D N 'IT O � d N c ON Or V D b YO ye0 m h- U > C) > ]2 r m>- (i � r- m <S Z U t NY < il bi uS xi O o C) lJ _ i- °i U N O C` J o ruu ty Tf East Valley Water District Board Memorandum DATE: JULY 14, 2009 From: Brian W. Tompkins / Chief Financial Officer Subject: General Manager's Expenses. i Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period June 18, 2009 through July 8 ,2009. Background: Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $57.00. A summary of theses expenses by authorized payment methods follows: American Express — R Martin American Express — J Hendricksen CalCard — R Martin 32.00 CalCard — J Hendricksen — E Bateman 25.00 _CalCard Direct Reimbursement Total $57.00 June 30, 2009 East Valley Water District 3654 Highland Ave , Suite 418 Highland CA 92346 Mailing Address P O Box 3427 }9fj ( L L E R San Bernardino. CA 92.413 3427 Re East Valley Water District Administration 310 Street Relocation Recommendation to New Code Compliance - 2007 CBC (California Building Code) Dear Mr Bob Martin Miller Architectural Corporation recommends that the District consider redesigning the East Valley Water District Corporate Headquarters' Project under the current 2007 CBC budding code as well as building in a single phase We have taken several issues into account and have weighed the benefits and risks associated with building the project under the older 2001 CBC building code verses the current 2007 CBC. The following Items outline these issues and some of the changes associated with the current code. Code Changes Although keeping the project under the older building code (2001 CBC) will save time and money as we move forward with the completion of the project, there are some important items to consider. The 2001 CBC was based on the 1997 Uniform Building Code and Implemented on November 1, 2002. This code was in effect for five years prior to the implementation of the new building code which took, effect at the beginning of the year In 2008 In essence. the project will be designed and built under a seven year old code This night Indicate that the project will be considerably out dated when It comes to the building codes, however the changes between the two codes are not drastically different nor is the older code significantly deficient in regards to the structural integrity of the construction. However there are areas that were affected including some structural, energy efficiency, exiting requirements and accessibility compliance issues to name a few The current code has also changed references from the Uniform Building Code to the International Building Code which in it's self constitutes a lot of the changes The current code uses a different method of analyzing the structural elements of the project where seismic was more prominent In the calculations of the older code, In the current code the wind load is elevated as the method of analysis for the structural components 2. Energy Changes' Because the project is designed to a L.E.E.D. standard and our Finn's cornmdnlent tc designing the most efficient building economically feasible the project already meets most of the new energy requirements of the new code but there are still areas that need to be analyzed and implemented on the project. Therefore, our current design will not require major changes if we are required to implement the 2008 Building Energy Efficiency Standards (Title 24) Electrical Changes. In teterence to the changes m the electrical code, the exit signs and fire alarm systems in the code have been revised adding to the value arid safety of the buildings, for example requiring additional exit signs in some areas The lighting changes to the fixtures have been modified with regards to the disconnecting means and containment of HID lamps The current code also has added GFCI protection requirements beyond those required under the older code as well as grounding and bounding requirements of electrical systems. Although these are just some aspects of the code changes, the list is too numerous to mention here but most are minor and will require coordination with the other disciplines and all these iequirements would need to be incorporated into the construction documents 4. Mechanical/Plumbing Changes The 2007 CBC has made some significant changes to both the mechanical and plumbing building codes The requirement for the outside air exchange has changed in the current mechanical code The new requirement will have to be reviewed to determine it's impact if any to the project. The method of calculating the plumbing fixture count has been changed in the 2007 CBC. The fixture count will have to be recalculated for all buildings and any required changes will have to be incorporated into the project. At this time, it is uncertain if the actual count will be affected significantly. It is possible that additional fixtures will be required which could change the! design of the restrooms. The California Energy Code will be updated in August of 2009 and it is uncertain if the City will require the project to comply with the new updates Because the project was submitted under the 2001 CBC and the requirements of "Savings by Design' as well as "L.E.E.D.' the project is being designed under the current 2005 energy code These are just some of the changes affected by the current 2007 CBC. The changes in these two codes are too numerous to mention but will have to be reviewed and applied to the project as necessary Architectural Changes: Although the changes to the architectural portion of the code are also too numerous to list, there are those that will add value and benefit to the project. Some of these changes involve the methodology used to calculate egress requirements through intervening rooms, dead end corridors and means of egress The Accessibility requirements under the current code are probably ones that will affect the project in the most visible and operational way in terms of how people will interact in the spaces. The current code is more stringent in the requirements for accessibility. An example would be the clear width in restrooms and at the strike side of doors. Some of the restrooms in the project would not meet the current code requirements as they are designed even though they are well within the requirements of the 2001 CBC. This is an area of some concern due to the A D.A. activist's raising issues with accessibility and bringing about legal action against property owners Even though the project would be code compliant based on the time the project was submitted for review, it still would be over seven years old with respect to current A.D A requirements. In order to comply with some of the new A.D.A requirements, some of the rooms would have to change in size to accommodate the clearances required in the restrooms. We will first attempt to modify the interior spaces without affecting the shell of the building while adjusting the rooms to meet the new requirements There is a possibility that the shell of the administration building might have to be adjusted to accommodate the requirements for the clearances in the public restrooms near the board room Therefore the District would be better serves to construct their new facilities meeting all current codes to avoid any possible litigation Buiidmg under the older 2001 CBC If we continue with the 2001 building code, we would still be incompliance with the requirements at the time this project was initially submitted for Building and Safety plan check Although, if we continue the project under the cider code, we will be faced with imposed time constraints. What makes this project unique and at the same time troublesome is the number of months that have passed since the initial submittal and all the plan check extensions received for this project. As time passes, it is becoming more difficult for the Building Official at City of San Bernardino Building and Safety to accept this project under the older code The only thing that will allow us to continue with the 2001 CBC is if the District can ensure that grading, pad certification and the building permit is pulled before the end of 2009 calendar year. Comparison in budding with either code 11ie following describes a quick reference to the permit process. The project will be required to secure three rnajur permits before its completion. Planning Departments Development Permit (DP -I1) for the en itfement Public Work's Grading Permit and Building and Safety's Building Permit There are some other minor permits required while the project is under construction for example fire sprinkler permits The DP -II will expire September 4, 2010 unless construction has started on the project prior to the September fourth date The Planning Department will issue a one time extension to the DP -II giving the District until September 2011 before the extension expires and the project will have to be resubmitted for planning review at whictn time additional canditions can be imposed on the project dunng the new DP -11 process Continuing the project under the 2001 CBC will require the project to have completed grading, pad certification and pull the budding permit before the end of 2009 calendar year If the grading is not completed and building permit pulled by December 31, 2009. the District will have to again pay the plan check fees next year and submit the project under the 2007 CBC budding code because the extensions already granted under the 2001 CBC will expire. Changing the design of the project to comply with the current 2007 CBC will allow the District to secure plan check approval this year or early next year and only pay an hourly plan check fee as opposed to the fixed fee of approximate $67,000.00 In order to qualify for this savings the plans must be submitted for plan check this year. It is worth noting that once the plan check has been approved, the District has six months to start construction and call for an inspection before it expires The City will allow a one time extension for another six months of the building permit if required by the District. This extension could possibly extend the permit until the end of 2010. Although, the same requirements apply in terms of completing grading, pad certification and pulling the building permit before December 31, 2010 By redesigning the project now under the current code, the District would only have to pay an hourly plan check fee (as referenced above) to the City for review as well as the consultant's fees for the redesign verses paying the entire plait check fee again to the City as well as consultant's fees next year. 8. Risks: T lie risks of building in phases would be the possibility of changes in contractor costs as well as the dangers. to the site it something should happen to the grading. A severe rainy season could damage the precise grading requiring additional grading to re- establish the elevations. In regards to the grading of the site, would one contractor be hired for the grading and another for the construction of the buildings, this could separate the liability for the general contractor on the project This division of liability would not be recommended Also if something should happen and the project does not move forward, the value of the grading will have been lost We hope that this sumrTiary will allow the District to better understand the issues at hand and might be helpful tit assisting the District in making a decision that will best address the pending issues. If we can be of further assistance, please do not hesitate to call Sincerely Gary W. Miller President GMID Inc grn.GWM Encl. Page 3 EASI VALLEY WATER DISI RIM MAY 2003 OL.D CODE NEW CODE OPTIONS & IMPACTS Benefits burid sooner 2007 INTERNATIONAL CODE Benefits Less Architf °chrre /Engineering Cysts Diminishes possibility of code related litigation Preserve current agency approvals Incorporate advances in technology and ___— _____,_.___- ._________ —.__ construction methods - _... . - -- -- - ----- -- h -- Avoids reprncessmg of entitlements i9 /4 /10) No Construction cost increase due to phasing i _ ,Security of dealing with current City staff �,..--- --- ____ -- Disadvantages _... Disadvantages --- --_ - - -- Forces a phased construction program Phased Additional Architectural/Engineering costs construction program risks include -- , -- 1. No - financing - - - - after grading comp- lete Weather damage to grading work Possible penalties from SWPPP failure i Construction costs increasing after grading started _ Construction costs associated with phasing. Possible dilution of responsibility with 2 phase More administration costs associated with two phase bidding process and construction process -. East Valley Water District Grading in Nov. 2009 Estimated Costs June -09 _ COSTS ASSOCIATED WITH RETAINING 2001 CODE _ a— GRADING SITE No. IGRADING SITE: Units Quantity Cost Est. Total CONTRACTOR MOBILIZATION 1 Cortractor Modilization LS 1 10000.00 1Q000.00 2 TenQFacilities & Utilities LS 1 6000000 60.000.00 DEMOLITION /REMOVAL __ 3 Clearinq and Grubbing AC 15 100000 15,000.00 ROUGH GRADING 4 Mass excavation CY 1 31,353 1 75 1 54,667.75 5 Over excavation CY 13,000 2.25 29,250.00 FWISM GRADING 6 Rough finish grade SF 653,400 010 65,340 00 7 Soil Binder two applications) SF 653,400 0.02 13,068.00 8 Erosion control two applications) SF 653,400 0.05 32,670.00 CONSTRUCTION SURVEY 9 Construction staking LS 1 1 9800.00 9,800.00 CONSTRUCTION PERMIT FEES 10 Grading LS 1 63200 00 63,200.00 11 Sub - Total: $ 353,195.75 12 Contingency 10% $ 28,019.58 (Items # 1 - 8) 13 Total with Contingency: $ 381,215.33 14 Bonding - Client requirement from Contractor for grading. LS 1 3 % from line 13 11,436.46 15 Total Grading Costs: $ 392,65138 COST TO BUILD IN STAGES UNDER 2001 CBC - -� Re uirement Of Building Now: Associated Risks: 16 a. Start grading in November and pad certification in December 17 _ b Time limit for continuing construction before building permit ex ires is 6 months _ 18 c. NOI Fees (State Water Resources Control Board - Annual fee _until contruction is completed) LS 1 724.00 724.00 19 _ 20 d. Bonding - City requires for grading especially if project is dormant for some time. (3% yearly) for maintaining for 1�irral r of construction for SWPPP etc. LS 1 3 % from line 11 10,595.87 11,436.46 e General Contractor's cost for Bonding same as line 14 21 _ f District carries the bond for construction (5 %) Yearly 1 5 % from line 13 19 060 77 22 Contractor re- modilization (from line item 1 ) LS 1 10000.00 10,000.00 23 _ h Temp. Facilities & Utilities - carry for one year (from line, item 2 ) LS 1 6000000 60 000 00 _ Risk Due To Market Changes: _ 24 rgees in the financial m arket 25 U2bChanj�inq. construction cost material and labor penses: 111,817 10 Page 5 Page 6 SAVINGS ASSOCIATED WITH BUILDING WITH 2001 CBC 26 a. No re-en ineerin (A & E) LS 1 7790400 77,904.00 27 jb. No re-engineering for soils report LS 1 500.00 500.00 28 1c. No plan check fee for new review (2007 CBC) - estimate Hry 110 4000 4,40000 29 d. Out to bid qu icker 30 e. Possible savings in construction costs due to larger room sizes Minimal or strop er structural members, unknown Total savings: 82.804.00 Summary: Total expenses: 111,817 10 Total savings: _ _ _ 82,804.00 Grand Total Cost: 29,013.10 31 Note: A If the Planning DP -II permit expires, the project would have to be resubmitted to planning for approval again If the project is resubmitted, the project is subject to additional conditions of approval above and beyond those approved Refer to the "Cost and /or Savings - Revising Drawing To Meet Current Code" matrix line (10- c) for fees. 32 B. If the project is required to be resubmitted for Planning DP -II review, the current Building & Safety plan check fees will also expire and the project will have to be resubmitted for review and new plan check fees paid. Refer to the "Cost and /or Savings - Revising Drawing To Meet Current Code" matrix line (10 -b) for fees Page 6 s: June 30, 2000 East Valley Water District 3654 Highland Ave . Suite $118 Highland. CA 92346 Mailing Address. dr t' O Box 3427 ttl @ i L E R San Bernardino. CA 92413-3427 Re. East Valley Water District Administration 3f° Street Relocation Addendum to Agreement Dated: February 27, 2009 Redesign for current building codes "2007 California Building Code" Dear Mr Bob Martin We are submitting this Proposal lot consideration for the tedesrgn of the FVWD Corporate Headquarters The purpose of the redesign Is to comply with the current 2007 CBC. This redesign will affect all disciplines in order to comply with the current California Building Codes. The addendum will include the following changes to the current plans Task I Structural Changes: The 2007 CBC has been incorporated with the 2006 International Building Code which has made some significant changes in the way it analyzes building structures and design. The older versions of the building code placed more emphasis on the seismic coefficients rather the wind loads. The new code places more consideration on the wind loads where the seismic requirements came down fractionally This does riot mean that the seismic requirements are not as important or less stringent but the manner in which they are calculated has changed. Another significant change is the use of epoxy bolts. The new code is less accepting in the use of epoxy bolts. Any use of these types of connections will require new consideration and possibly redesign These are just some of the changes in the new code It will take a review of the entire project to determine all of the affected structural components brought about by the new 2007 CBC. Therefore, the project will have to be re- assessed to determine the changes and redesigned in some areas The scope will include a complete code analysis and changes to the plans structural calculations and specification if required Task II Electrical Changes The project will have to comply with the nev> 2008 Title 24 which will take affect this summer The engineer will have to redo the calculations as well as the energy model Any changes required due to the compliance to the energy model, will have to be incorporated into the project. These changes could include lighting distributions affecting the layouts and modification to the specifications. These changes will also be coordinated with the LEED requirements. Other changes include; fire alarm system changes, exit signs and emergency power distribution systems to name just a few If the current application with Southern California Edison for "Savings by Design" is not completed by July 2009 the electrical engineer will also have to coordinate with SCE. A further analysis of the Page 7 plans and specifications will have to be performed to deterrrrine all the changes brought about the new code change The scope will include a complete code analysis to determine any changes and revisions to the plans, specification and Title 24. Task Ill. Mechanical /Plumbing Changes: The project will have to comply with the new 2008 Title 24 regarding mechanical efficiencies and other requirements. 1 he outside air exchange is another area that is affected by the new code The scope will include a complete code analysis and revisions to the plans and specifications if necessary Task IV Architectural Changes The current code has several changes that will affect the architectural portion of the project. We will have to revisit all of the accessibility requirements under the CBC for both site and buildings. Some of the larger restrooms in the administration building do not meet the new requirements for A.D.A under the CBC. The current code also made changes to the exiting requirements, building occupancy designations, plumbing requirements, occupant separations and the way the allowable areas are calculated. We will have to review the current building code to determine the full extent of the changes. The scope will include a complete code analysis and revisions to the plans and specifications if necessary. With regard to the increased scope of services as set forth above. additional fee compensation is required as follows Task 1:. ... .... $34.748.00 Task 11 :........ ............. ....... ....... .. ........................ ........ .. ..... ... 11.732.00 Task Ill: ...... ... ..... .. ... ...... 11.080.00 Task IV: .... _ ... ..... ..... .— — : ............. ... .. ,_._.20 344.00 Total: $77,904.00 All other conditions of the previous contract still apply. This proposal does not include services for re entitlement of the project A fixed fee for all tasks listed above will be in the sum of $77,904.00. 1 he amount will be invoiced on a monthly base in proportion to the work performed Enclosed is the fee schedule outlining hourly billing rates for any additional needed work and exclusions to this contract to initiate acceptance of this contract, please sign where indicated below and return (by fax with original to follow by mad) to us for our records. Please retain a copy for your records Thank you for the opportunity to provide these additional services We look forward to our continued collaboration as we work toward successful project completion Sincerely Contract approved by. Gary W. Miller _ _, --- - - - - --- . -- -- President Client Signature & Title GMID Inc Date gm GWM End Fee Schedule Page 8 TJ of I �4 1 .7 tt ill I; II iI ill 7! 7: 1-7 iI TJ of I �4 1 .7 tt ill I; II iI ill 7! 7: East Valley Water District 2007 CBC Compliance Additional Costs June -09 COSTS andlor SAVINGS - REVISING DRAWINGS TO MEET CURRENT CODE i Soils Engineer's Changes. $500 00 The original soils report was written based on the 2001 CBC. Redesigning the project for the current code will require the soils report to be revised to address the current seismic requirements This information will be given to the Structural Engineer as well as to Building and Safety for review. The scope will include the revised information regarding the seismic requirements. 2 Plan Check Fees. $4,400.0 Building and Safety will charge hourly for recheck for compliance with 2007 CBC. T his cost is just an estimate (110 hr X 40) 4 Consultant Fees For A & E. (from fee proposal addendum) $77904 0 5 Extension to DP -II (Not at this time - expires Sept 2010) and Fire review $4,425.0 6 Subtotal Including Re- engineering Fees & Plan Check Fees: $82,804.0 1 7 Additional Construction Costs (unknown possibly none) $0.0 9 Total: $82,804.0 Note: The fees below are not likely to be assesed, see detailed analysis 10 a. Ttie above fees reflect consultant changes to the construction documents for resubmittal to building & safetly plan check fees. These fees apply to the project if the Board decides to resubmit the project under the new building codes this year. b If the project is held back until next year to submit for plan check review, the existing plan check review fees will have expired and the District will have to pay the plan check fees all over again. Our understanding is if the District was able to pull the building permit by the end of 2009, we would not have to resubmit for plan check review next year if the project is submitted under the older 2001 CBC building code. To get the building permit this year, grading and pad certification will need to be completed this year. Building permits are only valid for six (6) months from date of issuance There is no fee to extented the building permit. If we are required to resubmit for a new review because our permit expired and we did not resubmit the project under the current 2007 code, the approximate new recheck fee is listed in the right hand column next to this note. c If the Planning DP -II expires and we are requited to resubmit for entitlement, the planning permit fees will have to be paid again The approximate fee including consultants is to the right of this note 11 Totel from notes Additional potential fees F $80,728 DO Memo To: Robert Martin, General Manager From: Brian Tompkins, CFO Date: 7/9/2009 Re: Customer Service position As you know, recent developments have led to a vacant Customer Service Representative (Cashier) position in the Customer Service Department. I realize that the District currently has a hiring freeze in affect, which I support, but I believe Customer Service (CS) is the one department in which we cannot afford to be understaffed for an extended period of time. Some of the reasons supporting this belief are: • Turnover in the department is high; this is the seventh vacancy since moving to the office at Highland and Palm • Department supervision cannot control the workload related to -customer walk -in and call traffic. The (vacant) fourth cashier position allows the department to absorb absences from sickness or vacations without a drop in customer service • Training in the CS department is slow as there are many programs and processes to learn, and it usually takes a full nine -month probationary period for a new employee to become competent. The department has the capacity to train one new employee, but if we were to lose another person in the department, customer service would suffer. • Our transfer of all customer service files to electronic imaging five years ago has worked very well and saves a lot of space, but it does require diligence in 'scanning in' the voluminous paperwork generated by the department. This is a task performed by the fourth cashier • Though we have excellent individuals in the CS department, a decline in morale is evident when we are shorthanded for an extended period of time and are very busy. For the reasons listed above, I believe we should ask the board for an exemption from the hiring freeze, and to be allowed to recruit for the vacant position in Customer Service. Association of California Water Agencies LC-a(leisNl, Aclvecacy lnioiniation Since1910 Mr. Robert Martin East Valley WD FO Box 3427 San Bernardino, CA 92413 :Gear Mr. Martin: Ji June 24, 2009 As you know, California is in the midst of a water crisis stemming from a broken Delta, regulatory restrictions on water supplies and a third year of drought. There is nothing more important than pursuing the long -term infrastructure fixes necessary for our statewide system. ACWA members brought this message home loud and clear at the Capitol rally during the recent ACWA Spring Conference. As we stated in our landmark water policy Blueprint, we must pursue a comprehensive water package. Formulating and getting support for all of the pieces in the package will take time. In the meantime, we must do everything we can to meet water needs until long- term fixes come on line. Increased water conservation is the biggest tool we have in the short-term. Expanded conservation is also an element of ACWA's Blueprint and part of the comprehensive package. On February 27, Governor Schwarzenegger declared a statewide drought emergency and called for immediate water use reductions. He also urged that a statewide public education effort be developed to carry a unified message to consumers regarding the need to immediately reduce water use. In response to that request, ACWA has partnered with the California Department of Water Resources to launch "Save Our Water," a public education program. This effort, launched in April, is designed to educate Californians about our water challenges and to encourage them to think about and use water more efficiently as an ongoing behavior. We are working hard to get this message out as cost effectively as possible and we are making steady progress, using mostly internal resources and the Internet. But we need your help to ensure the program can reach consumers all over the state. Association of California Water Agencies 910 K Street, Suite 100, Sacramento, California 95814 -3577 916/441.4545 FAX 916/325 -4849 Hall of the States 400 N. Capitol St., N.W., Suite 357 South, Washington, D.C. 20001 -1512 202/434 -4760 FAX 202/434 -4763 www.acwa.com Mr. Martin June 24, 2009 "Save Our Water" Our recent statewide research indicated that 61% of Californians ranked "having sufficient water supplies" a top concern — while 85% expressed a willingness to significantly change their water use habits. The public just needs to know why and how to conserve. The program is designed to complement local education efforts under way by many members. Save Our Water materials are now being used around the state to provide a consistent "brand" for water conservation, just as the Flex Your Power program did. Take a look at the information enclosed to learn more about the program, the tools we are using and how you can support Save Our Water. We know these are very difficult financial times. But once again, we must rise to the challenge to educate Californians. Even with very tight budget constraints, the Department of Water Resources is dedicating $2 million to this program. Our goal :is to have ACWA members match that commitment to move forward with a $4 million program this year. Members can support the program in two ways: I') Make a financial contribution as indicated on the attached support statement. 2) Provide significant in -kind support. See commitment form included. We hope you will join us in this important call for action. Please let us know how you can help support this effort by July 31. if you have any questions please contact Jennifer Persike, ACWA's director of strategic coordination /public affairs at jenniferp @acwa.com or 916- 441 -4545. Sincerely, Glen Peterson Enclosures: Program Description Support Statement Commitment Form Paul Kelley ASSOCIATION OF CALIFORNIA WATER AGENCIES P.O. BOX 2408 SACRAMENTO, CA 95812 -2408 (916) 441 -4545 FAX (916) 325 -4849 Federal Identification Number: 94- 6003910 EAST VALLEY WD 699 SAVE OUR WATER PUBLIC EDUCATION PROGRAM Suggested Support Payment $10,000 l I Save Our Water Public Education and Outreach Program IN -KIND SUPPORT COMMITMENT FORM PLEASE RESPOND BY JULY 31 - BECOME A PARTNER! The Save Our Water public education program was launched in late April as a partnership between ACWA and the California Department of Water Resources. This effort is patterned after the successful "Flex Your Power' public education program and is designed to educate Californians about our water challenges and encourage them to reduce their water use as an ongoing behavior. We need your help to ensure that the program reaches consumers all over the state. Your agency can pledge to provide significant in -kind support for Save Our Water at the local level through the following options: ♦ Place our ready -to -go print ads in local newspapers ♦ Buy local television and radio air time for our ready -to -go Dusty Baker PSAS ♦ Place outdoor advertisements (i.e., billboards, transit ads, mall banners, etc.) ♦ Print our collateral materials to distribute to your local community ♦ Place Web ads Art and text for the above mentioned materials will be provided to you in "print ready" format. All you will have to do is cover the cost of final production and coordinate the local effort. Since the major push for this effort is over the summer and early fall months, we need to identify commitments as soon as possible. Please respond by July 31. PLEASE MARK BELOW WHAT OPTION YOUR AGENCY WILL COMMIT TO: ❑ Place Local Print Ads ❑ Place Outdoor Advertisements ❑ Place Web Ads )NTACT INFORMATION: NTACT NAME EET ADDRESS ❑ Place Local Radio Spots ❑ Place Local Television Spots ❑ Print Collateral Materials ❑ Other AGENCY CITV/ZIP —�- __ )NE FAX EMAIL If you have any questions about this form or how you can support Save Our Water in your community please contact Ellen Manolis at ellenm @acwa.com or 916- 441 -4545. Fox this form to: 916 -561 -7124; Attn: Ellen Manolis. ® Printed on recycled paper. !�a. �s Statewide, PUBLIC EDUCATION PROGRAM The Association of California Water Agencies (ACWA) and the California Department of Water Resources (DWR) launched a public education program in April 2009 to educate Californians about the state's ongoing water supply challenges and promote conservation. The Save Our Water program was created in direct response to Gov. Arnold Schwarzenegger's proclamation of a statewide drought emergency and his call for a public education effort to immediately reduce water use. Patterned after the highly successful "Flex Your Power" program launched in 2001 to reduce energy use, Save Our Water provides consumers with the information they need to make changes to their water -use habits. Why Support Save Our Water? California is facing serious water challenges. State and local leaders are working to advance long -term solutions, but it will take years to implement them fully. To bridge the gap in the meantime, the Save Our Water program is educating Californians and providing tools to help them reduce their water use. To be successful, the Save Our Water program must reach the broadest audience possible. By becoming involved with Save Our Water, your organization can extend the reach and help more Californians learn about our water challenges and take simple steps to conserve water on a daily basis. See details on page 4. Californians Are Willing to Conserve Recent statewide public opinion research conducted for the Save Our Water effort indicates Californians are concerned about having a reliable water supply and are willing to do more to conserve. KEY RESEARCH FINDINGS: ♦ Water Supply Sufficiency — A Top Concern The survey showed that water ranks in the top three issues of concern to Californians, just behind the economy and the state budget. Sixty -one percent of Californians labeled their concern about water supply as "very serious' — a greater proportion than said the some for traffic, taxes, or population growth. The proportion calling the water issue "very serious" has gone up 10 points since 2007 and is mostly consistent throughout all regions of the state. ♦ Public is Willing to Conserve People also say that they r. are willing to take steps to help save water. According to the survey, more than four "1. in five Californians (85 %) say they are willing to make significant changes in their household activities to reduce their water use by 20 %— the target established by Gov. Schwarzenegger. 6 Water Waste — A Significant Factor Residents perceive waste of water as a significant factor behind the state's water shortage. Water waste ranked second only to population growth as a perceived cause of the state's water shortage, with 60% labeling it a "major cause." ♦ "Public Lacks Information Many Californians lack a clear idea of how they can most effectively reduce their water use. An overwhelming 74% of California residents believe they use more water inside than outside. Fewer than one in five (17 %) recognize that the opposite is true: more water is used outside than indoors. This finding highlights the critical role that education must play in helping Californians use water more efficiently. ♦ Water Agencies Are Credible On water issues, Californians place great trust in public water agencies, farmers, and local environmental organizations in providing information on water issues. It is clear from the survey results that public education and outreach can play an initial role in helping Californians understand the complexities of the states water problems and how to conserve water. Purpose and Scope The Save Our Water program's goal is to educate Californians about the many reasons the state needs to conserve water, including dry conditions, the state's aging water infrastructure system, requirements to protect endangered species, population growth and climate change. The program offers consumer - oriented information and tips, as well as information to increase the public's awareness and understanding of the complex problems facing the states water delivery and supply system. The program is being administered jointly by DWR and ACWA. Efforts are being coordinated with outreach partners and local public agencies around the state. The program consists of the following components: t. Research (already completed) 2. Web site (www.saveourh2o.org) 3. Social Marketing (Twitter, Facebook, You Tube, etc) 4. Earned Media 5. Paid Media (variety and reach dependent on funds raised) 6. Corporate Partnerships '7. Outreach to the following communities: a. Business b. Government (local, state, schools) c. Ethnic groups / Civic groups B. Program Collaterals 9. Media Monitoring Key Messages The Save Our Water program makes it clear that conservation is one element of the comprehensive plan needed to address the state's water problems. Other elements include investments in surface and groundwater storage, improvements in Delta conveyance to ensure reliable water supplies while protecting the environment, and strategies such as recycling and desalination. While water managers continue to work on long -term solutions, conservation is the biggest tool available right now to help meet California's water needs. How Does This Affect Local Programs? The statewide program was created in response to the governor's drought emergency proclamation and the desire to have an umbrella public education program on conservation. Though many local public water agencies have successful and sustained water conservation programs, some areas of the state do not regularly hear a conservation message. Save Our Water is designed to complement local efforts. DWR and ACWA are working closely with local water agencies. i How to be a Program Ambassador Your organization can join the many other statewide organizations, civic groups, local governments, and individuals that are helping Save Our Water by sharing information with your employees, colleagues, customers and members. Follow these steps to become a Save Our Water ambassador: ♦ Go to www.saveourH2O.org and visit the Our Community section. ♦ Send an email to ACWA's Outreach Specialist Ellen Manolis at ellenm @acwa.com to sign up. 6 Post a Save Our Water Web site button on your Web site. ♦ Use the sample Save Our ` Water newsletter article in your organization's newsletter. ♦ Use the Save Our Water print l ads in your publications. { 6 Invite a Save Our Water guest speaker to a meeting or conference. ♦ Embed the Save Our Water public service announcement featuring Dusty Baker on your Web site. ♦ Follow us on Twitter and Facebook. 9� I :X: - How to be a Program Partner Your organization can help ensure that Save Our Water can reach consumers all over the state by becoming a partner. Pledge to implement Save Our Water at the local level through the following options: ♦ Place print ads in local market 6 Place Dusty Baker PSA television and radio ads in local market 0 Place outdoor advertisements (i.e., billboards, transit ads, mall banners, etc.) 4 Print collateral materials to distribute to your local community ♦ Place Web ads Art and text for the above mentioned materials will be produced by Save Our Water and provided in "print ready' format. All you will have to do is cover the cost of final production and coordinate the local placement. If you have other ideas of how you can implement Save Our Water in your community please contact Ellen Manolis at ellenm @acwa.com or 916- 441 -4545. Once you become a partner, we'll add your name to the Our Community section of www.saveovrH2O.org. ® Printed on recycled paper. r i stri ct serving our Community for over 50 Years Sewer System Management Plan (SSMP) FINAL, REVIEW DRAFT -June 2009 so 6 14 i f i Section 1 Goals This section contains East Valley Water District (EVWD) goal of Sewer System Management Plan (SSMP). The standards for the operation and maintenance of a sewer collection system are to properly operate and maintain all portions of the collection system, to report overflows within the required time frame, and to respond effectively to any overflows that may occur. The goal statement for EVWD is below. To control, mitigate and maintain the public sewer system within available resources to limit sewer overflows, protecting the public and the environment EVWD's goals for this Sewer System Management Plan within the next two years, through June 2011, are: 1. Minimize the number and impact of sanitary sewer overflows (SSOs). This will be tracked by recording the following: • SSOs per Year per Length of Sewer • Mainline Blockages per Year per Length of Sewer • Pipe Failures per Year per Length of Sewer 2. Continue to improve customer service Track the date and time that calls come in and the time used to respond to the problems 3. Maintain and /or improve the condition of the collection system infrastructure in order to provide reliable service and capacity now and into the future. This goal will be implemented and tracked as follows: • Develop and implement a flow monitoring strategy that can be used later to update the sewer collection system master plan Percentage of Sewers Inspected by Video per Year - inspect a minimum of 20% of the system every year • Percentage of Sewers Cleaned per Year -clean a minimum of 20% of the system every year Section 1 Goals Rehabilitate or replace the Conejo Street Sewer to eliminate recurring problems • As the CCTV inspection program progresses, start developing a Capital Improvement Program for rehabilitation 4. Work towards achieving full compliance with California's State Water Resources Control Board (SWRCB) adopted Order No. 2006 -0003, Statewide General Waste Discharge Requirements (WDRs) for Sanitanj Sever Systems by: • Revising Ordinance No. 359 to comply with items (a), preventing illicit discharges, and (d), limiting the discharge of fats, oils, and grease, of the WDR • CDM developing a new District- specific Overflow Emergency Response Plan • Start working on developing a new hydraulic model of the system and updating the District's Sewer Master Plan • As part of the update of the Sewer Master Plan, develop a prioritized list of system deficiencies and Capital Improvement Program to correct the identified deficiencies 5. Work towards improving the District's internal systems by: • Investigating the possibility of implementing a Computerized Maintenance Management System (CMMS) A 1 -2 Section 2 Organization This section contains EVWD's Organizational Chart, information about the responsibility of staff implementing specific measures of this SSMP, and the chain of communication for reporting SSOs. The offices of EVWD are located at: East Valley Water District 3654 E. Highland Avenue, Suite 18 Highland, California 92346 Telephone: 909/889 -9501 Fax: 909/383 -4328 2.1 Authorized Representatives EVWD has appointed and authorized several representatives for implementing the requirements of California's State Water Resources Control Board (SWRCB) adopted Order No. 2006 -0003, Statewide General Waste Discharge Requirements (WDRs) for Sanitanj Sewer Systems, herein called the WDR. The authorized representatives are shown in Table 2 -1. Table 2 -1 EVWD Authorized Representatives Name Title Work Cellular Home Telephone Telephone Telephone Robert Martin General Manager 909 - 885 -4900 909 - 772 -5155 909 - 797 -9242 Legally Responsible Official LRO Ron Buchwald District Engineer 909 - 806 -4089 909 - 772 -5157 909 - 307 -5956 Gary Sturdivan Regulatory Affairs Director 909- 806 -4087 909 - 772 -5177 909- 790 -5495 Legally Responsible Official LRO Justine Administrative Manager 909 -806 -4080 909- 806 -0390 909 - 425 -5545 Hendricksen Legally Responsible Official LRO Eliseo Ochoa Associate Engineer 909- 806 -4092 909 - 772 -5153 951 - 845 -9940 Martha Duran Executive Assistant 909- 806 -4083 909 - 208 -9430 606- 350 -8535 Gerald Sievers Water System Superintendent 909 - 885 -4900 909 - 772 -5169 909 - 425 -1940 2.2 Organization EVWD is managed by a General Manager (GM), Robert Martin, under a Board of Directors. There are three main branches under the GM: Chief Financial Officer, Brian Tomkins; Administrative Manager, Justine Hendricksen; and District Engineer, Ron Buchwald. The development and implementation of this SSMP is led by the Regulatory Affairs Director, Mr. Gary Sturdivan. He is the LRO for the SSMP. Figure 1 in the following page presents EVWD's general Organization Chart. A 2 -1 � w d N n A A 9 Section 2 Organizafibn *; 9. Figure 2 -1 —EVWD Organization Chart A 2 -2 Section 2 Organization 2.3 Chain of Communications for reporting Overflows EVWD has developed specific procedures for responding to SSOs, whether the report comes from their own field staff, or from a customer. It is important to note that EVWD only owns, operates and maintains the sewer collection system main lines; they do not own or maintain the service laterals. Figure 2 -2 contains EVWD's Overflow Emergency Response Plan Communication Protocol. SSO Response Plan and Procedure will be part of the Emergency Response flan section of this SSMP. In summary, all incoming calls received are logged in and routed to the Customer Operations Supervisor (COS), who ensures that the order has been called out and that the crews have been dispatched; the COS then forwards all forms to Executive Assistant, Associate Engineer and /or Safety Regulatory Affairs Director. All SSOs are reported to Executive Assistant, Associate Engineer and Safety Regulatory Affairs Director, who in turn will notify the General Manager and District Engineer. The District Engineer, Associate Engineer, or the Executive Assistant, will report the SSO to the California Integrated Water Quality System ( CIWQS) database system within three working days of receiving the confirmation of a sewer overflow. The Safety Regulatory Affairs Director, Gary Sturdivan, is in charge of ensuring that the SSO is certified and completed within the allowable timeframe. He will create the monthly reports and upload on the CIWQS website. A 2 -3 (f) (2) (3) (4) Section 2 Organization EVWD OERP Communications Protocol Gary Sturdivan Contact(2) As ReceiveReportof8SOfrom Public orOtherSource , Aritnary Notifications by EVWD (1) Customer Service Center (1) (sos> 8899501 Alternate t ngineermgDepartment (sq9) 88"086 City of Cityof . SB.Coun_ty Ocboa Eliseo Martha City of Cityof . SB.Coun_ty Ocboa Duran San Highland Flood Ctrl ; Contact(2) Contact {2) Bernardin Contact.(2,�4) Contact(2) Contact(2) ----------------- ------- ------------- ------ - -- ' A$ Required Overflow Response'(3) Secondary Notifications by EVWD(1) red _ ____ ___________ _____ Fornfe ice of ervices . (OES) customerServtce Alkemate Center (1) EngirteeririgDepartment (909) 889.9501 (909) 888 -8988 Others as Appropriate County C4tyJCounty Private Health Pitb]ic Work CALTRANS Property 1 Departments .Dept Owner Initial communication will vary based uponwho receives initial report. Off -hours inial communicationwili be routed through the the Answering Service and oncall EVWD staff. Notify appropliate agencydepending upon location of problem. See Figure 2 -3. Any spill ordischarge to the Santa Ana Riverorits tribufadeswill be reported immediately to SBCFC (909- 387 -7986) Figure 2 -2 — OERP Communications Protocol A 2 -a Spill Occurs LEG ND Start/End Process =Data ODecision Q Task /Process Section 2 Organization SSO Response Procedure Out InorOut In Service Area Notity No originating Yes Responsible SpillonPHvate 4omEVWO Agency Property .owm Sewer Incident 'Off -hours ini0al communicatbnswill be routed through the Customer Service Center. Figure 2 -3 — SSO Response Procedures 2 -5 MDR mHt r >i I - MDR mHt r >i Section 3 Legal Authority This section of the SSMP will demonstrate that EVWD possesses the legal authority through sanitary sewer system ordinances, pre - treatment ordinances, service agreements, and other legally binding procedures. It has the legal authority to: (a) Prevent illicit discharges into its sanitary sewer system (examples may include I/ I, storm water, chemical dumping, unauthorized debris and cut roots, etc.); (b) Require that sewers and connections be properly designed and constructed; (c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency; (d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and (e) Enforce any violation of its sewer ordinances. 3.1 EVWD Ordinance No. 359 EVWD's legal authority is provided by Ordinance No. 359. A following excerpt from this ordinance shows an enforcement action that can be taken by an established "Sewer Department": An Ordinance of the East Valley Water District, Rescinding Ordinance 356 entitled "An Ordinance Regulating the Use of Public Sewers, the Installation and Connection of Building and Lateral Seevers, Public Sezoer Main Extensions, Establishing a Sezoer Department, Providing Permits for the Installation and Connection of Sanitary Sewers, Providing Seeders for Annexed Areas and Subdivisions, Regulating the Discharge of Waters and Wastes into the Public Sezver System, Providing Relief for the Violation of Provisions Thereof and Providing Procedures for Enforeennent ". The ordinance has provisions for sewer permits, inspection, facility requirements, and enforcement. The ordinance also has provisions on sewer laterals that are connected to the EVWD sewer main line up to the private property line and beyond are owned and maintained by the individual property owner(s) and not by EVWD. In the past, when blockages have occurred in sewer laterals, EVWD crew members have assisted property owners by checking if the blockages have occurred in the sewer main line, and have inspected the existing sewer lateral connections when they are repaired or new sewer lateral connections are installed. A gap analysis has been performed as part of this SSMP, which recommended that EVWD performs a review and revise Ordinance No. 359 as needed to comply with the WDR. Revisions will be made to this ordinance in order to comply with items (a), preventing illicit discharges, and (d), limiting the discharge of fats, oils, and grease, of WDR SSMP Section (iii). EVWD will conduct this review and revise their Ordinance A 3 -1 Section 3 Legal Authority No. 359 by the end of 2009. A copy of the current ordinance is available at the District's office. The San Manuel Indian Reservation and Patton State Hospital are connected to EVWD sewer system. The gap analysis recommended that user agreements shall be required with these agencies and EVWD. The user agreements must reference the requirements of being in compliance with WDR. EVWD has contacted Patton State Hospital and San Manuel Indian Reservation on several occasions. Patton State Hospital has not returned their calls. San Manuel Indian Reservation's representatives have stated that they are a sovereign nation that follows Federal regulations and they are not required to follow state laws and regulations. EVWD has emergency contact information with both agencies. San Manuel is a member of the Emergency Network of the Inland Empire (ERNIE). E� 3 -2 f, Robert Martin, do hereby certify that this is a true a c co of the record. Exhibit "2° ROB T MA i , Secretary To the Board— ORDINANCE NO.359 East Valley water District AN ORDINANCE OF THE EAST VALLEY WATER DISTRICT, RESCINDING ORDINANCE 356 ENTITLED "AN ORDINANCE REGULATING THE USE OF PUBLIC SEWERS, THE INSTALLATION AND CONNECTION OF BUILDING AND LATERAL SEWERS, PUBLIC SEWER MAIN EXTENSIONS, ESTABLISHING A SEWER DEPARTMENT, PROVIDING PERMITS FOR THE INSTALLATION AND CONNECTION OF SANITARY SEWERS, PROVIDING SEWERS FOR ANNEXED AREAS AND SUBDIVISIONS, REGULATING THE DISCHARGE OF WATERS AND WASTES INTO THE PUBLIC SEWER SYSTEM, PROVIDING RELIEF FOR THE VIOLATION OF THE PROVISIONS THEREOF AND PROVIDING PROCEDURES FOR ENFORCEMENT ". Be it ordained by the Board of Directors' of the East Valley Water District, as follows, that Ordinance No. 356 is rescinded as follows: Q.wJ n- n.nnry� SECTION 1. INDEX Section 1 index 1 Section 2 General Provisions 2 Section 3 Definitions 4 Section 4 Sewer Department 7 Section 5 General Rules 9 Section 6 Required Use of Public Sewers 13 Section 7 Use of Public Sewers 15 Section 8 Application for Sewer Service 18 Section 9 Customer Billing Procedures 24 Section 10 Complaints and Disputed Bills 26 Section 11 Disconnection for Non- Payment 27 Section 12 Adding Delinquent Charge to Tax Roll 28 Section 13-:.. Charges and Deposits 29 Q.wJ n- n.nnry� SECTION 2. GENERAL. PROVISIONS 2.01 Short Title - This Ordinance may be cited as "East Valley Water District Sewer Regulations and Service Charge Ordinance ". 2.02 Purpose - This Ordinance Is Intended to provide rules and regulations for the construction, repair and use of District sewerage facilities, to establish the rates and charges for such facilities and provide for their enforcement. 2.03 Enabllno Statutes - This Ordinance Is adopted pursuant to the Article 2, Chapter 6, Part 1, Division 2, Title 5 of the Government Code and pursuant to Division 12 of the Water Code and pursuant to Article 4, chapter 6, Part 3, Division 5 of the Health and Safety Code. 2.04 Application - This Ordinance shall apply to all sewer facilities constructed, maintained, and operated by the District. 2.05 Enterprise - District will fumish and/or make available, a system, plant, works, and undertaking used for and useful in, the collection, treatment and disposal of sanitary sewage and Industrial waste for the District's service area, including all annexations thereto, and lands, easements, rights in land, contract rights, and franchise. 2.06 Separability - If any section, subsection, sentence, clause, or phrase of this Ordinance or the application thereof to any person or circumstances are for any reason held to be unconstitutional or Invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or the application of such provision to other persons or circumstances. The governing body hereby declares that It would have passed this Ordinance or any section, subsection, sentence, clause or phrase hereof irrespective of the fact that any one or more section, sub - section, sentences, clauses or phrases be declared to be unconstitutional. iv 2.07 Words and Phrases - For the purpose of this Ordinance all words used herein in the present tense shall Include the future; all words in the plural number shall Include the singular number and all words in the singular number shall include the plural number. 2.08 Posting - Upon adoption, this Ordinance shall be entered In the minutes of the governing body and certified copies hereof shall be posted In three (3) public places and /or a newspaper of general circulation In the District service area within ten (10) days following its passage. 2.09 Means Of Enforcement - The District hereby declares that the procedures contained herein are established as a means of enforcement of the terms and conditions of its ordinances, rules and regulations and not as a penalty. St.tO Notices. - Whenever a notice is required to be given under this Ordinance, unless different provisions are specifically made herein, such notice may be made, either by personal delivery thereof to the person to be notified or by deposit in the U.S. Mail in a sealed envelope, postage prepaid, addressed to such person at his last known business or residence address as the name appears in public records or other records pertaining to the matter to which the notice is directed. Service by mail shall be deemed to have been completed at the time of deposit In the post office. Proof of giving any notice may be made by the certificate of any officer or employee of the District or by affidavit of any person over the age of eighteen years, which shows service in conformity with this Ordinance or other provisions of law applicable to the subject matter concerned. 2,,11 Effect of Heading - The title, division or section headings contained in this Ordinance shall not be deemed to govem, limit or modify in any manner the scope, meaning or intent of any section or subsection of this Ordinance. SECTION 3. DEFINITIONS n 3.01 Additional Definitions - For the purpose of this Ordinance, additional terns shall have the meaning indicated In Chapter 1 of the Uniform Plumbing Code, 2000 Edition, adopted at the 700' Annual Plumbing Conference in 1999, as compiled by International Association of Plumbing and Mechanical Officials Association ( "UPC "), together with all subsequent amendments thereto, copies of which are on file with the Secretary. 3.02 Applicant - Shall mean the person making application hereunder and shall be the owner of the premises Involved, or his authorized agent, so authorized in writing to the District, or a licensed plumber or contractor. 3.03 Bathroom - Shall mean a room containing a toilet. 3.04 Board - Shall mean the Board of Directors of the East Valley Water District, 3.05 Building - Shall mean any structure used for human habitation or a place of business, recreation or other purpose. 3.08 Building Sewer - Shall mean that portion of any sewer beginning at the plumbing or drainage outlet of any building, industrial facility or preliminary treatment facility, and running to the property line. 3.07 City of San Bernardino Municipal Water Department — Shall mean the authority and operator of the publicly owned treatment facilities for treating the District's sanitary sewage waste. 3.08 Combined Sewer - Shall mean a sewer receiving both surface water runoff and sewage. 3.08 Commercial - Shall be any discharge not covered by the residential description. This shall include, but not limited to, apartments, trailer parks, schools, stores and businesses and others not covered by the residential description. r-N 3.10 Contractor - Shall mean an individual, firm, corporation, partnership or association duly licensed by the State of Califomia to perform the type of work to be done under the permit. 3.11 Coun - Shall mean the County of San Bernardino, California. 3.12 Customer — Any person (as defined) supplied with, or entitled to be supplied with sewer service by the District. 3.13 Director of Water Reclamation — The Director, or his authorized Representative, or any City officer who subsequently is empowered to assume or succeed to the duties of the Director of the Publicly owned treatment works of the City of San Bemardino Municipal Water Department. 3.14 District - Shall mean the East Valley Water District, San Bernardino County, California. 3.18 District Engineer - Shall be a Registered Civil Engineer of the State of California. 3.16 Engineering Services - Engineering services provided by the District to include technical and procedural guidance, professional consultant services, project coordination and plan checking. 3„17 Equivalent Dwelling Unit (EDU) - Shall mean the standard measurement of flow based upon the average single family residence. 31.18 Financial Officer - Shall be the Treasurer appointed by the Board of Directors,. 3.19 Fixture - Shall mean any sink, tub, shower, water closet or other facility connected by drain to the sewer. 3.20 Garbage - Shall mean solid wastes from the preparation, cooking, dispensing of food and from the handling, storage and sale of produce. 3,21 General Manager - Shall mean the General Manager of the District. SmW359/ 2001 r� 3.22 Giovernin Body - Shall mean the Board of Directors of the East Valley Water District. 3.23 Ins ctor - Shall mean the person who shall perform the work of inspecting sewerage facilities under the jurisdiction or control of the District. 3.24 Individual Sewage Disposal System - Shall mean a septic tank and on- site disposal system designed for a building to dispose of waste water generated on the property. 3.25 Laterai Sewer - Shall mean the portion of sewer lying within a public right- of -way or easement connecting a building sewer to the main sewer. 3.26 Living Unit - Shall mean any residence, apartment, habitation or other structure designed to be occupied by a person or family and requiring sewage disposal service. 3.27 Main Sewer - Shall mean a public sewer designed to accommodate more than one lateral sewer. 3.28 Permit - Shall mean any written authorization required pursuant to this or any other regulation of the District. 3.29 Person - Shall mean any human being, individual, firm, company, partnership, association and private or public or municipal corporation, the United States of America, the State of California, a district and any political subdivision or governmental agency. 3.30 Premises - Shall mean a lot or parcel of real property under one ownership, except where there are well defined boundaries or partitions such as fences, hedges or other restrictions preventing the common use of the property by .several tenants, in which case each portion shall be deemed separate premises. Apartment houses and office buildings may be classified as single premises. 3.31 Public Sewer - Shall mean a sewer lying within a public right -of -way or easement which is controlled by or under, the jurisdiction of the District. ?04N n 3.32 Residential - Shall be any single, duplex, or triplex family unit not requiring licensing for occupancy and operation. 3.33 Sanitary Sewer - Shelf mean a sewer which carries sewage and to which storm, surface and ground waters are not intentionally admitted. 3.34 Secrete - Shall be the Secretary to the Governing Body. 3.35 Separate Sewer Connection - A sewer connection shall not be used by any adjoining property or property across the street, alley, or easement, Each sewer lateral shall serve only one property or individual parcel. :1.36 Sewage - Shall mean refuse liquids or a combination of water - carried wastes; from residences, business buildings, public buildings, institutions and industrial establishments. 3.37 Sewage Treatment Plant - Shall mean arrangement of facilities and operations used for treating sewage. 3.36 Sewage Works - Shall mean all facilities for collecting, pumping, treating and disposing of sewage. 3.391 Sewer - Shall mean a pipe or conduit for carrying sewage. 3.46 Sewer Department - Shall mean the Board of Directors of the District performing functions related to the District's sewer service, together with the General Manager, the Chief Financial Officer, the District Engineer, and any other duly authorized representatives. 31.41 Side Sewer - Shall mean the sewer line beginning three feet outside the foundation wall of any building and terminating at the main sewer and include the building sewer and lateral sewer together. SECTION 4. SEWER DEPARTMENT Ai.01 Creation - A Sewer Department is hereby created comprised of the Directors, the General Manager, the Financial Officer, the District Engineer and other employees and assistants as may be hired therefor. r- 4.02 General Manager - The General Manager, as provided for in the Water Code, shall have full charge and control of the maintenance, operation and construction of the sewer works and sewer collection system of the District. 4.03 District Engineer - The position of District Engineer Is hereby created. The District Engineer shall regularly inspect all physical facilities related to the District sewer collection system, to see that they are in good repair and proper working order, and to note and report violations of any ordinances or sewer regulations. 4.04 Violation, Repairs - The District Engineer shall promptly report any violation or disrepair to the General Manager. If the work required is in the nature of an emergency, he shall take whatever steps are necessary to maintain service to consumers pending action by the General Manager. 4.05 Supervision - The District Engineer shall supervise all repair or construction work authorized by the Board or the General Manager, and perform any other duties prescribed by the Board or the General Manager. 4.06 Performance of Duties - The foregoing duties of the District Engineer may be performed by the Genera( Manager or by an additional employee or employees, as designated by the District Engineer of General Manager. 4.07 The Financial Officer - The Financial Officer shall Install and maintain a system of auditing and accounting that shall completely and at all times show the financial condition of the District. The Financial Officer shall compute, prepare, and mail bills as hereinafter prescribed, make and deposit collections, maintain proper books of accounts, collect, account for, and do whatever else is necessary or directed by the General Manager to set up and maintain an efficient and economical accounting system, and perform any other duties now and hereinafter prescribed by the Board of Directors. SWMMMA/ 7MI n SECTION 5. GENERAL RULES 5.01 Standards - The Uniform Plumbing Code, 2000 Edition, adopted at the 70w Annual Conference in 1999, as compiled by international Association of Plumbing and .Mechanical Officials ("UPC"), together with all subsequent amendments thereto relating to sewers, and the following rules and regulations respecting sewer construction and disposal of sewage and drainage of buildings, and connection to the sewage works of the District are hereby adopted, and all work in respect thereto shall be performed as herein required and not otherwise. The Governing Body may, from time to time, adopt standard requirements for the design construction, repair and maintenance, or connection to the District sewer system. If.02 Violation Unlawful - Following the effective date of this Ordinance, it shall be unlawful for any person to connect to, construct, install, provide, maintain or use any other means of sewage disposal from any building in the area served with sewers by said District except by connection to a public sewer In the manner as provided for In this Ordinance. Any violation of this Ordinance will be subject to the provisions of this section at the diiscretion of the General Manager, Financial Officer, or District Engineer. 5.03 Notice - Wherever, or whenever, practicable under the particular circumstances of the situation and pursuant to the discretion of the General Manager, Financial Officer, or District Engineer, any person found to be violating any provisions of this or any other ordinance, resolution, rule or regulation of the District shall be served by the Inspector or other authorized person with written notice stating the nature of the violation and providing a reasonable time limit for the satisfactory correction thereof. Said time limit shall be not less than two, nor more than seven working days. The offender shall, within the period of time stated in such notice, permanently cease all violations. All persons shall be held strictly responsible for any and all acts of agents or employees done under the provisions of this or any other ordinance, rule or regulation of the District n � of any defect arising in any sewer or of any violation of this ordinance, the person or persons having charge of said work shall immediately correct the same. 5.04 Protection from Damage - No person shall maliciously, willfully, or negligently break, damage, destroy, uncover, deface or tamper with any structure, appurtenance or equipment which is a part of the District's sewerage works. Any person violating this provision shall be subject to the penalties provided by law. 5.05 Investigation Powers - The officers, inspectors, managers, employees and any duty authorized agents of the District shall carry evidence establishing his/her position as an authorized representative of the District and, upon exhibiting the proper credentials and identification, shall be permitted to enter in and upon any and all buildings, Industrial facilities and properties to which the District is furnishing sewer service, or has been requested to furnish sewer service, for the purpose of inspection, re- Inspection, observation, measurement, sampling, testing or otherwise performing such duties as may be necessary In the enforcement of the provisions of the ordinances, rules and regulations of the District, pursuant to the authorization contained in the required application for sewer service. 5.06 Public Nuisance - Continued habitation of any buildings or continued operation of any industrial facility in violation of the provisions of this or any other ordinance, rule or regulation of the District is hereby declared to be a public nuisance. The District may cause proceedings to be brought for the abatement of the occupancy of the building or industrial facility during the period of such violation. 5.07 Disconnection - As an alternative method of enforcing the provisions of this or any other ordinance, rule or regulation of the District, the District shall have the power to disconnect the user or subdivision sewer system from the sewer mains of the District. r 5.08 Abatement - During the period of such disconnection, habitation of such premises by human beings shall constitute a public nuisance, whereupon the District shall cause proceedings to be brought for the abatement of the occupancy of said premises by human beings during the period of such disconnection. In such event, and as a condition of reconnection, there is to be paid to the District, a reasonable attomey's fee and cost of suit arising in said action. 5.08 Water Cut-Off - As an altemative remedy for such violations the District may cause District water service to said premises to be discontinued during the period of violation. :5.10 Unconnected and Unoccupied Buildings - In the event that owners of any buildings or facilities have failed to connect to the public sewer after receipt of official notice to do so, the District will be unable to bring abatement actions if such buildings are unoccupied. To prevent the sale of such buildings to persons with no knowledge of such, the District will record such notices with the County Recorder of San Bernardino County. The District Secretary is authorized and directed to cause a Notice of Necessity of Connection to Public Sewer to be prepared with reference to those unoccupied properties and buildings within the sewer District which have not been connected to the District public sewer within thirty days after the giving of Official Notice to so connect; to sign such Notices; to acknowledge such Notices; and to record the same with the County Recorder of San Bernardino. I A I Damage to Sewer System Facilities The customer shall be liable for any damage to the service facilities when such damage is from causes originating on the premises by an act of the customer or his tenants, agents, employees, contractors, licenses or pennittees. The District shall be promptly reimbursed by the customer for any such damage upon presentation of a bill. n.,. M'961 din. op%�. 5.12 Means of Enforcement Only - The District hereby declares that the foregoing procedures are established as a means of enforcement of the terms and conditions of its ordinances, rules and regulations, and not as a penalty. 5.13 Liability for Violation - Any person violating any of the provisions of the ordinances, rules or regulations of the District shall become liable to the District for any expense, loss, or damage occasioned by the District by reason of such violation. 5.14 Relief on Application - When any person, by reason of special circumstances, is of the opinion that any provision of the ordinances, rules or regulations of the District is unjust or inequitable as applied to him/her, or his/her premises, he /she may make written application to the Governing Body stating the special circumstances, citing the provision complained of, and requesting suspension or modification of that provision as applied to him/her, or his/her premises. If such application be approved, the Goveming Body may, by resolution, suspend or modify the provision complained of, as applied to such person or premises, to be effective as of the date of the application and continuing during the period of the special circumstances. 5.15 Relief on Own Motion - The Governing Body may, on its own motion, find that by reason of special circumstances, any provision of its ordinances, rules or regulations should be suspended or modified as applied to a particular person or premises and may, by resolution, order such suspension or modification for such person or premise during the period of such special circumstances or any part thereof. 5.16 Permits Required - No person shall construct, extend or connect to any public sewer without first obtaining a written permit from the District and paying all fees and connection charges and furnishing bonds as required. The provision of this Section requiring permits shall not be construed to apply to contractors constructing sewers and appurtenances under contracts awarded and entered into by the District. SECTION 6. REQUIRED USE OF PUBLIC SEWERS 6.01 Required Treatment of Wastes - Except as herein provided, it shall be unlawful to construct or maintain any privy, privy vault, septic tank, cesspool, seepage pit or other facility intended or used for the disposal of sewage within the District where District sewer facilities are available and hereinafter described for such disposal purposes. 6.02 Sewer Required - The owner of any building or structure occupied by humans, situated within the District and abutting on any street or easement in which there is a public sewer of the District, Is hereby required at his expense to connect said building directly with the sewers of the District, In accordance with the provisions of this Ordinance, within thirty (30) days after the date of official notice to do so, provided that said public sewer is within two hundred (200) feet of the nearest point of the property on which the building or structure is located. This requirement shall also be applicable to any commercial, industrial and public buildings or Institutions, to connect to said sewer system upon notice as herein provided. 6.03 Construction Requirements - Construction of building sewers and lateral sewers shall be in accordance with the requirements hereof. 6.04 Separate Sewers - Every building or Industrial facility must be separately connected with a public sewer if such public sewer exists in the street upon which the property abuts or in an easement which will serve said property. However, one or more buildings located on a lot or parcel of land belonging to the same owner may be served with the same side sewer during the period of ownership. Upon the subsequent subdivision of said lot and sale of a.portion thereof, the portion not directly connected with such public sewer shall be separately connected with a public sewer, and it shall be unlawful for the owner thereof to continue to use or maintain such indirect connection. 6.05 Old Building Sewers - Old building side sewers may be used in connection with new buildings only when they are found, upon examination and test by the inspector, to meet all requirements of the District. 6.06 Cieanouts - Cleanouts In building sewers shall be provided where the building sewer joins the building outlet and in accordance with the Uniform Plumbing Code. All cleanouts shall be maintained watertight. 6.07 Plumbing Too Low - In all buildings In which the plumbing system is too low to permit gravity flow to the public sewer, sanitary sewage carried by the building sewer shall, upon authorization of the General Manager or District Engineer, be lifted by artificial means and discharged to the public sewer at the expense of the owner. 6.08 Connection to Public Sewer - The construction of the lateral sewer and the connection thereof into the public sewer, shall be made by a licensed plumber or contractor. Said connection shall be connected at the lateral or "Y" branch, if such lateral or "Y" branch Is available at the suitable location. Where no properly located "Y' branch Is available, a connection with the public sewer may be made to receive the lateral sewer. The invert of the building or lateral sewer at the point of connection shall be at a higher elevation than the invert of the public sewer. A smooth neat joint shall be made, and the connection made secure and watertight by encasement in accordance with District standards. The connection to the public sewer shall be made in the presence of the District Inspector and shall be subject to his approval. Any damage to the public sewer shall be repaired at the cost of the applicant, to the satisfaction of the Inspector. 6.09 Protection of Excavation - All excavations for a lateral sewer installation shall be adequately guarded with barricades or lights to protect the public from hazard. Streets, sidewalks, parkways and other property disturbed in the course of the work shall be restored in a manner satisfactory to the District and any other person having jurisdiction thereover at the sole expense of the person responsible for such installation. 6.10 Maintenance of Side Sewer - Side sewers shall be maintained by the owner of the property served. 6.11 Indemnification - The owner of the property and the person making the connection shall be obligated to hold the District, its officers, agents and employees harmless of and from all loss or liability which shall occur or arise by reason of the Installation of the lateral sewer and the opening of the easement and the backfill and restoration of the pavement. SECTION 7. USE OF PUBLIC SEWERS 7.01 Requirements - All applicable requirements of the City of San Bernardino regarding the use of public sewers are hereby incorporated herein by this reference. 7.02 Sewer Permit Required - No person shall uncover, make any connection with or opening into, use, cap, alter or disturb any public sewer or appurtenances without first obtaining a written sewer permit from the District. 7.09 Application for Sewer Permit - Any person seeking a sewer permit shall make such application to the District for that purpose. He /she shall give a description of the character of the work proposed to be done, the location, ownership, occupancy and use of the premises to be served and the name and address of the person who shall make the connection. The District Engineer may require plans, specifications or drawings and such other information as he may deem necessary or permitee shall comply with specifications of the District. if the District determines that the plans, specification, drawings, descriptions or Information furnished by the applicant Is in compliance with the ordinances, rules and regulations of the District, it shall issue the sewer permit applied for upon payment of the required fees therefore. 7.104 Compliance with Sewer Permit - After approval of the application evidenced by the issuance of a sewer permit, no change shall be made in the location of the sewer, the grade, materials or other details from those described In the permit or as shown on the plans and specifications for which the sewer permit was Issued except with written permission from the District, the District Engineer or other authorized representatives. 7.05 A reement - The applicant's signature on an application for any sewer permit shall constitute an agreement to comply with all of the provisions, terms and requirements of this and other ordinance, rules and regulations of the District, and with the plans and specifications he has filed with this application, if any, together with such corrections or modifications as may be made or permitted by the District, if any. Such agreement shall be binding upon the applicant and may be altered only upon the written request from the applicant for the alteration. 7.06 All Work to be Inspected - All sewer connection work over which the District has jurisdiction shall be inspected by the District to insure compliance with all requirements of the District. No such sewer connection work shall be covered at any point until it has been inspected and passed for acceptance. No sewer shall be connected to the District's public sewer until the work has been completed, inspected and approved by the District. 7.07 Notification - It shall be the duty of the person doing the work authorized by the sewer permit to notify the District Office that said work is ready for inspection. Such notification shall be given not less than forty-eight (48) hours before the work is to be inspected, excluding weekends and holidays. 7.08 Condemned Work - When any work has been inspected and the work condemned and no such certification of satisfactory compliance given, a written notice to that effect shall be given instructing the owner of the premises, or the agent of such owner, to repair the sewer or other work authorized by the permit in accordance with the ordinances, rules and regulations of the District. 7.09 Liability for Costs - Both the owner and the person making the connection shall be liable to the District for all fees, costs, and expenses incident to the work for $WrWd35912001 which a sewer permit shall be Issued. The owner shall Indemnify the District from any loss or, damage that may directly or indirectly be occasioned by the work. 7.10 Outside Sewers - Permission shall not be granted to connect any lot or parcel of land outside the District to any public sewer In, or under, the jurisdiction of the District unless a sewer permit therefore is obtained. The applicant shall first enter into a contract in writing whereby he shall bind himself, his heirs and successors and assigns to abide by all ordinances, rules and regulations in regard to the manner in which such sewer :shall be used, the manner of connecting therewith, and the plumbing and drainage in connection therewith, and also shall agree to pay all fees required for securing the sewer permit and a monthly fee In the amount set by the District for the privilege of using such sewer. 7.11 Sewer Permit Optional - The granting of such permission for an outside sewer in any event shall be optional with the Governing Body. 7.12 Special Outside Agreements - Where special conditions exist relating to an outside sewer, they shall be the subject of a special contract between the applicant and the District. 7.13 Street Excavation Permit - A separate permit must be secured from the City, the County or any other person having jurisdiction therefor by the owners or contractors intending to excavate in a public street for the purpose of installing sewers or making :sewer connections. 7.14 Liability - The District and its officers, agents and employees shall not be answerable for any liability or injury or death to any person or damage to any property arising during or growing out of, the performance of any work by any such applicant. The applicant shall be answerable for and shall hold the District and its officers, agents and employees, harmless from any liability. Imposed by law upon the District or Its officers, agents or employees, including all costs, expenses, fees and interest incurred in swrvdM/ 2001 17 defending same or in seeking to enforce this provision. Applicant shall be solely liable for any defects In the performance of his work or any failure which may develop therein. 7.15 Time Limit on Sewer Permits - If work under a sewer permit is not started within twelve (12) months from the date of issuance, or if after partial completion the work Is discontinued for a period of one (1) year the sewer permit shall thereupon become void and no further work shall be done until a new sewer permit shall have been secured. A new fee shall be paid upon the issuance of said new sewer permit. SECTION 8. APPLICATION FOR SEWER SERVICE 8.01 Application - A property owner or his /her authorized agent, designated in writing, shall make application for regular sewer service by personally signing an "Application for Sewer Service" form provided by the District. 8.02 Sewer Service To Customers Other Than Property Owners - Sewer service to other than property owners shall be made as follows: 8.02.01 Property Owners Signature - If the property owner rents the premises to a tenant, the tenant may have sewer service and other services Instituted in the tenants name, provided that reasonable efforts are made to secure the property owner's signature on the application for service and the tenant provides the District with a copy of rental agreement. In any event, the tenant must provide the District with the property owner's name, mailing address and telephone number. 8.02. 02 Owner Responsibility - Whether or not a property owner signs the District's application for service form, the property owner is not relieved of his or her responsibility for unpaid sewer charges for the subject property as provided In this ordinance and pursuant to California Water Code Section 31701.5. 8.03 Payment of Delinquent Charges - As a precondition to receiving sewer service from the District, the applicant for service shall pay any and all unpaid charges that have accrued on any closed accounts previously held by the applicant with the Q District, as well as pay any and all delinquent charges that have accrued on any open accounts currently held by the applicant with the District. 13.04 Security Deposit - A security deposit for each single family unit, each commercial or retail unit, or a multi -unit complex shall be deposited at the time application for sewer service is made. The District may, at its sole election, include the required security deposit on the customers first billing invoice. 8.04.01 Single Family Residential - A security deposit for a single family residential unit may not be required if the person requesting service Is a new residential applicant who is determined by the District to be creditworthy. The determination of an applicant's credit worthiness shall be based solely upon criteria developed by the District and may be appealed In the manner set forth in Section 10 herein. However, during the life of the account, the District may, in its sole discretion, require any customer, regardless of whether he or she was previously found to be creditworthy, to post a full securibe deposit with the District any time there are three (3) delinquencies within any consecutive six (6) month period or as a precondition to reinstatement of service anytime after being locked off for nonpayment. 8.04.02 Security Deposit Refund - Refunds of security deposit refunds will be performed in the manner set forth below. Such refunds will be credited to any account held by the customer with the District in lieu of a refund check. Interest on the security, deposits shall remain the sole property of the District and will not be included in any refund. 8.04.02.01 Single Family Residential- The District shall refund each Security deposit to a residential customer as follows: a. Where funds have been on deposit for one year In a customers account and there have been no delinquency payments on any of the customers accounts with the District during that year. However, the District may, at its sole option, require any customer to post a full security deposit with the District any time there are Swrord35012001 I ^ three (3) delinquencies within any consecutive six (6) month period, or as a precondition to reinstatement of service anytime after being locked off for nonpayment. b. Within thirty (30) days after the applicant provides written notice to terminate sewer services, or when a new property owner tenders a full deposit for the same property, in which case the refunded deposit shall first be applied toward the unpaid balances in any account held by the customer with the District before the remaining sum, If any, is refunded to the customer. 8.04,02.02 Commercial, Retail or Industrial - The District shall refund the security deposit for commercial, retail or industrial connections as follows: a. Where funds have been on deposit for one year in a customer's account and there have been no delinquencies on any of the customer's accounts with the District during that year and upon the customer's request, one -half of the deposit will be refunded to the customer by means of a credit on the account. However, If the customer Is delinquent on any payment thereafter, the District may, at its sole option, charge back the credited amount. b. Within thirty (30) days after the applicant provides written notice to terminate sewer services, or when a new property owner tenders a full deposit for the same properly, in which case the refunded deposit shall first be applied toward the unpaid balances in any account held by the customer with the District before the remaining sum is refunded to the customer. 8.08 Changes In Customer's Equipment - Customers making any material change In the size, character of, extent of the equipment or operations utilizing sewer service, or whose change in operations results in a significant increase in the quantity or quality of sewage, shall immediately give the District written notice of the nature of the change and, if necessary, amend their applications and discharge permits if applicable. 8.06 Domestic, Commercial And Industrial Service Connections - It shall be unlawful to maintain a sewer connection except in conformity with the following: i0 8.06.01 Multiple Buildings - Multiple house or buildings under one ownership and on the same lot or parcel of land may be supplied through the same sewer connection, provided that the service connection shall be of such size to adequately serve said houses or buildings. 8.08.02 Separate Sewer Connection - A sewer connection shall not be used by an adjoining property or property across the street, alley, or easement. Each sewer lateral shall serve only one lot or Individual parcel. 8.06.03 Divided Property - When property provided with a sewer connection is divided, each service connection shall be considered as belonging to the lot or parcel of land which it directly enters. 11.07 Main Extension Required - All main extensions shall be made in accordance with the policies of the District upon application for service and payment of required charges. 8.07.01 Application - Any owner of one or more lots or parcels or sub divider of a tract of land, desiring the extension of one or more mains to serve such property shall make a written application to the District. Said application shall contain the legal description of the property to be served and tract number thereof, and any additional information which may be required by the District, and be accompanied by a map showing the location of the proposed connection. Main extensions will normally be constructed by owner or sub - divider. 8.07.02 Investigation - Upon receipt of an application requesting the District to Install facilities, the District shall make an investigation and survey of the proposed extension and estimate the cost thereof. 8.07.03 District Lines - All sewer main extensions shall be in accordance with the rules, regulations, specifications, and ordinances of the District and shall be the property of the District. WW n 8.07.04 Specifications and Construction - The size, type and quality of materials and location of the sewer lines shall be to District specifications as adopted. For sewer lines not installed by the District, the sub - divider shall be responsible for employing a licensed contractor to install the required sewers. All work shall be inspected and approved by the District. 8.07.08 Property of District - Upon completion of such installation, the facilities shall be dedicated to and become the property of the District. 8.07.06 Offer of Dedication - Forms for offer of dedication shall be provided by the District. Sewer plans shall be signed by a Registered Civil Engineer and returned to the District. Sewer plans will not be filed or approved until compliance has been met herewith. 8.07.07 Form of Offer of Dedication - Offers of sewer dedication shall be on District forms in accordance with the latest "Standard Requirements for the Design and Processing of Sanitary Sewer Plans ". 8.07.08 Engineering Services - Engineering services provided by The District to Include technical and procedural guidance, professional consultant services, project coordination and plan checking. 8.07.09 Construction Permit - Applicant or his/her authorized agent shall make application for a Construction Permit in accordance with the latest "Standard Requirements for the Design and Processing of Sanitary Sewer Plans" of the District. 8.08 Dry Sewers Required - Any division of land or development involving five (5) or more units within the jurisdiction of the East Valley Water District which Is greater than 500 feet from an existing sewage collection facility, may be allowed to use individual sewage disposal systems, provided: 8.08.01 A "dry" sewer collection line is Installed in the public right -of -way, to the specifications of the District Engineer with the capacity for all sewage generated by the subdivision, and SWOM1358 /2M1 8.08.02 The "dry" sewer includes lateral lines to within five (5) feet of the septic tank to be installed on each lot, and 8.08.03 Plugs and seals are placed on the "dry" sewers to prevent unauthorized connection. 8.09 Payment of Capacity Fees and Abatement Fees - The developer shall pay to the District the appropriate capacity fees and connection fees, plus a fee established from time to time by the Board of Directors which shall be used for the proper abandonment of the individual sewage disposal system. 8.10 Dedication of Dry Sewers to District - The developer shall agree that the facilities installed In the public right -of -way be dedicated to the District as provided in Section: 8.07.06 herein and after Inspection by the District Engineer. it. 11 Dedication of Right of Access - The developer shall grant to the District a right of access to the Individual sewage disposal system on each lot and have this right of access recorded as part of the final tract map or other instrument, and provide written notification to the purchaser of each unit of the development. 8.12 Connection to Sewage Collection Facilities - When sewer collection facilities are available to the development, the District shall have the right to declare the use of -the individual sewage disposal system a public nuisance and enter onto the properly for the purpose of connecting the promises to the sewer collection system and property abandoning the individual sewage disposal system without additional cost to the owner of the premises. Provided, however, that the District shall not be obligated to remove, reconstruct, relocate, or otherwise modify any structure, tree, bush or appurtenance of any kind whatsoever in making the connection and property abandoning the individual sewage disposal system. 8.13 Sewer Permit to Connect - The District shall require the owner, or occupant, of the building to be connected to obtain a sewer permit from the District for such connection. No fees shall be charged for such sewer permit If they have been paid n pursuant to Section 8.09 herein. The applicant for the sewer permit shall specify in writing that they will indemnify and hold the District harmless in making the connection to the sewage collection facility and abandoning the individual sewage system. 8.14 Minimum Individual Sewage Systems Required - Whenever the use of individual sewage disposal systems are Installed in connection with "dry' sewers, the District will not agree that any such system be installed which is less than the minimum requirements for the type of system which is designed for use on this development. SECTION 9. CUSTOMER BILLING PROCEDURES 9.01 Establish Rates and Charges - The Board of Directors shall from time to time establish rates and charges for sewer and other service provided by the East Valley Water District by Ordinance. 9.02 Charges - Sewer charges shall begin when a sewer service connection is installed. Thereafter, the District may transfer to the account which is established for such service any delinquent and /or unpaid charges from other closed or open accounts which are held by the customer and /or property owner with the District. 9.03 Liability For Sewer Service - The property owner shall be held liable for sewer service charges until such time as the District Is notified in writing to discontinue service or to transfer the account to another property owner. 9.04 Liens For Unpaid Bills - AN unpaid bills will be made a lien against the property pursuant to these rules, regulations and Califomia Water Code Section 31791.5, et.seq. Delinquency charges may be applied to unpaid liens. 9.05 Owner Liabllity - The property owner remains responsible for all charges owed to the District whether or not the property owner actually lives on the premises, or signs the application for sewer service form. 9.06 Billing Period - The regular billing period will be monthly. *-M,9611^114 9.07 Opening and Closing Bills - Opening and closing bills for residential accounts less than the normal billing period shall be pro - rated. Commercial accounts shall be billed based upon actual water consumption. 9,08 Payment Of Bills - Bills for sewer service shall be rendered at the end of each billing period and are due and payable upon presentation. if full payment is not received at the business office of the District on or before the final due date, the bill shall becorne past due and delinquent. 11.09 Delinquency Notice - A delinquency notice shall be mailed to customers whose accounts are delinquent, warning that service will be "discontinued" unless payment is made within fifteen (15) calendar days from the date of mailing of the delinquent notice. The delinquency notice shall Indicate the amount due, including delinquent charges and the total amount which must be paid. 9.10 Removal of Delinquency - At the end of each calendar year the District shall remove one delinquency from the record of each account that has one or more delinquencies. 9.11 Suit - All unpaid rates and charges and penalties herein provided may be collected by suit. 9,.12 Costs - Defendant shall pay all costs of suit in any judgment rendered in favor of District. 9.13 Upon Vacating Premises - Customers desiring to discontinue service should so notify the District three (3) business days prior to vacating the premises. Unless discontinuance of service is ordered, the customer shall be liable for charges whether or not the sewer is used. 9.14 Collection With Other Utility Charges Of Entity - Where the person charged is a user of another utility owned and operated by the District the charges shall be collected together with and not separately from the charges for the other utility service rendered by it. They shall be billed upon the same bill and collected as one Item. Sw arMS912 M SECTION 10. COMPLAINTS AND DISPUTED BILLS 10.01 Right to Meet - The customer has the right to meet with the Financial Offlcer or General Manager to present any evidence supporting a complaint with regard to sewer service, District rules, regulations, resolutions or ordinances, or to dispute the accuracy of a bill for service or other charges. 10.02 Arrangement Of Meeting - To arrange such a meeting the customer shall contact the District office, either in writing or by telephone during normal business hours. 10.03 Presentation Of Evidence - The customer may be accompanied by a friend, attorney, or other representative to most with the Financial Officer, or General Manager, and may present any evidence they may have to support their position. 10.04 Unresolved Disputes - if the customer is unable to resolve his/her dispute with the Financial Officer or General Manager he/she may submit the complaint In writing, along with a full and detailed explanation to the Board of Directors for resolution. 10.05 Appearance Before The Board of Directors - The customer may appear before the Board of Directors at the next regularly scheduled Board meeting by notifying the District Secretary in writing prior to the Board meeting of the date he /she would like to attend and what the dispute regards. The customer may then present the complaint and any evidence in support of his /her position and ask for a decision by the Board. 10.06 Delays On Action - The Board shall act promptly to resolve the dispute, but may delay a resolution of the dispute to the time of its next regular meeting in order to investigate the dispute or receive special reports related to the dispute. 10.07 Further Delays - Any further delays must be freely and willingly agreed to by the customer. 10.08 Decision Of The Board - The decision of the Board of Directors shall be final. Should the Board not render a decision within sixty (60) days of the customer's application to the Board, this failure to act shall be deemed a denial of the requested action, unless both parties have agreed to extend the resolution period. 10.09 Discontinuance Of Service - No sewer or other service shall be discontinued pending the final resolution of a dispute. SECTION 11. DISCONNECTION FOR NONPAYMENT 11.01 Disconnection For Non Payment -Sewer service shall be discontinued If payment for sewer service Is not made within fifteen (15) calendar days of the date of mailing the delinquent notice. 11.02 Complaint Procedure For Disconnection - Service disconnection for non - payment of bills or for violation of any of the District's rules, regulations, ordinances or resolutions is subject to the complaint procedures specified in Section 10 herein. 11.03 Refusal Or Neglect To Pay Dabt - Any amount due is a debt to the District and any person, firm or corporation failing, neglecting, or refusing to pay this debt may be subject to a civil action for the amount due in a court of competent jurisdiction. 11.04 Lien Against Property For Non-payment - Any unpaid debt will be deemed a lien against the real property to which service is rendered as specified herein and California Water Code Section 31701.5 ±:gM 11.05 Service Charges For Violations - If sewer service is discontinued for violation of any of the District's rules, regulations, resolutions or ordinances, service shall not be re- instituted until the violations have been corrected and all applicable service charges and fees as provided for herein are paid either by money order, cashiers check or cash. 11.06 Partial Payments - A partial payment of a delinquent account may be acceptecl and credited to a customer's account, but such partial payment shall not be a.-wca o 4 ewN toft% cause for removing the account from a delinquent status and shall not preclude the sewer service from being disconnected for delinquency. 11.07 Authorization For Continuance Of Service For Delinquent Accounts - The General Manager, or his designee may authorize continuation of service to a delinquent account if financial arrangements satisfactory to the District have been established. SECTION 12. ADDING DELINQUENT CHARGE TO TAX ROLL 12.01 Report Of Delinquent And Unpaid Charges - A report of delinquent and unpaid charges for sewer and other services which have been liened for thirty (30) days or more on July 1st of each year shall be prepared and submitted to the Board for consideration as tax liens. The unpaid liened charges listed in said report for each parcel of property shall be fixed at the amount listed in said report. 12.02 Adoption And Filing Of Report - The Secretary shall file with the County Assessor of the County of San Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner specified by the County Assessor and Board of Supervisors, a copy of such written report with a statement endorsed thereon over the signature of the Secretary, that such a report has been finally adopted and approved by the Board of Directors and that the County Assessor shad enter the amount of such charges against the respective lots or parcels of land as they appear on the current assessment roll. 12.03 Collection Of Delinquent And Unpaid Charges - The amount of any charges for sewer and /or other services Included in the report prepared and submitted pursuant to Sections 12.01 and 12.02 above shall be added to, and become a part of, the annual taxes next levied upon the property upon which the sewer service for which the charges are unpaid was used, and upon the property subject to the charges for any other District services, and shall constitute a lien on that property as of the same time a.,..Masa, �. and in the some manner as does the tax lien securing such annual taxes as provided in Section 11.04 above. SECTION 13. CHARGES AND DEPOSITS 13.01 Adoption - The amount of all charges and deposits described herein shall be adopted by separate Ordinance. 13.02 Sewer Service Connection Charges - The sewer service connection charge is a charge for connecting to the District's existing sewer system and for that Incremental portion of the system's capacity that will be used by the new connection. Such regular charge shall be paid in advance by the applicant 13.03 Monthly Sewer Charge - The monthly sewer charge Is the charge per sewer service for the collection and treatment of the customer's sewerage. 13.04 Disconnect/Reconnect Charge -The disconnectfreconnect charge is the charge which covers the reasonable District costs of disconnection and reconnection of service connections which are in violation of the provisions contained herein. 13.05 Inspection Charge - Where a customer service connection or facility requires inspection by District personnel, the customer shall be charged for such Inspection. 13.06 Security Deposit - The Security Deposit insures payment of minimum District charges. Upon discontinuance of service, the security deposit shall be applied to reduce any unpaid charges outstanding on any accounts held by the customer with the District. The amount of the deposit required shall be established by the Board of Directors in the ordinance on fees. The security deposit shall be refunded to the customer as provided in Section 8.04.02 herein. 13.07 Service Initiation Charge - The service initiation charge is the charge which covers the reasonable District costs for initiating sewer service. 13.08 Special Facility Charge - A Special Facility Charge shall be required for development of limited service areas whenever special facilities are required. The charge n � to be made to a Developer or Owner of land that is considered by the District to be within a limited service area shall be based upon the Developers or Landowner's proportionate share of the cost for the installation of such Special Facility. Such proportionate share to be borne by the Developer or Landowner shall be based on the percentage of such development to the entire limited service area to be served by the Special Facilities; and the difference between the cost of facilities to serve the same number of acres or area under normal conditions and the cost of facilities to serve the acreage or area under special conditions at a higher cost. 13.09 Engineering Services Charge - The Engineering Services charge is a fee for the District's time and effort spent on assisting customers who have a requirement to construct sewer extensions, or other sewer facilities, that must meet District needs and conform to District Standards. This fee Includes time and effort the District spends on plan checking, plan and easement development and ail other related work. 13.10 Sewer Permit Charge - The sewer permit charge is the charge to cover the District's cost to review, approve and process an applicant's request to connect to the District's sewer facilities. 13.11 Manhole Structure Deposit - The refundable manhole deposit is used to Insure that manholes are constructed to final grade before the project is considered complete. The District will accept a Guarantee Bond in lieu of a cash deposit. The fee will be returned or the Bond released when manholes are constructed to final grade by the developer's contractor and verified by the District. 13.12 Sewage Treatment Capacity Charge - The sewage treatment capacity charge Is that fee collected by the City of San Bernardino to cover the Water Reclamation Plant's expansion costs as the plant's capacity is used by new connections. 13.13 Sewer Trunk Charge - The sewer trunk charge is collected by the District and transferred to the City of San Bernardino as payment for the Districts proportionate share of any additional sewer trunk or Interceptor capacity required to convey sewage r--N from the District's new customers. The City's trunk and interceptor systems are used to convey sewage from the District's collection system to the City's Water Reclamation Plant, 13.14 Landscape Adjustment - The landscape adjustment Is the adjustment to the sewage treatment and collection charge based upon the proportional amount of the customer's property Irrigated through a domestic water meter. 13.15 Delinquent Charges - A delinquent charge shall be added to each delinquent account at the time any amount becomes delinquent, provided that no penalty charge shall be made on any account which at that time has no delinquencies of record. When a delinquent charge is made, such charge shall be added to the delinquent account as of the date the account becomes delinquent and the penally charge shall become an Inseparable part of the amount due as of that time. 13.18 Retumed Check Charge - A returned check charge is a charge Which covers the reasonable administrative cost and banking charges for processing a retumad check. This Ordinance shall take effect April 10, 2001 Adopted this 9u' day of April 2001 ROLL. CALL: Ayes: DireCtOrs; Lightfoot, Noes: None Absent: Director: Negrete Abstain: None Goodin, Sturgeon, Wilson 01e4R. Lightfoo , P e�t ATTEST: obert E. Martin, Board Secretary swrord8aa 2001 ... Section 4 Operations and Maintenance Program A preventive and a proactive Operations and Maintenance (O &M) Program is the basis of a well run sewer collection system. It describes what work is done on a regular basis to the collection system pipes, manholes, lift stations, other appurtenances and associated equipment in order to prevent them from failing and potentially causing SSOs. The WDR require that the elements listed below are included in the O &M program of SSMP: • Maintain up -to -date sewer collection system maps • Develop a routine preventive O &M program and activities for staff and contractors maintaining the sewer collection system and a system to document scheduled activities in a form of a work order • Develop a rehabilitation and replacement plan identifying and prioritizing system deficiencies and implement short- and long -term actions to address the deficiencies • Develop and provide training program on a regular basis for the O &M staff • Develop and provide equipment and replacement part inventories, including critical replacement parts This section describes EVWD's existing O &M Program and also provides steps that the District plans to implement in the next three to four years to achieve full compliance with the WDR. 4.1 Sewer System Mapping Existing EVWD's sewer maps consist of a 600 -foot scale and 100 -foot scale paper atlas maps. The basic information presently contained in the sewer atlas maps is listed in Table 4 -1. Li 4 -1 Section 4 Operations and Maintenance Program Table 4.1 Existing Information in Sewer Atlas Maps Facility Atlas Map Information Streets Name Right -of -Way Lots Manhole Manhole Number Location with reference to streets and property lines Station Approximate Depth Pipes Location with reference to streets and property lines Size (diameter) Material Laterals Location with station reference to sewer line 4.1.1 Future Conversion to Electronic Maps As the District's area continues to grow and develop, additional sewer lines /manholes will be added to the sewer system. EVWD has recognized the importance and benefits of using computers to manage information of their water distribution and sewer collection systems. A contract was executed with ESRI for developing a pilot data conversion project to assist EVWD in its future development of a Geographical Information System (GIS) for their water and sewer systems. The pilot was completed in late 2008. Implementing a GIS will help the District not only comply with the WDR, but will also provide great improvements to monitor and track the reliability of the sewer system. Under a separate study during the development of this SSMP, it was recommended that the information for the sewer system shown in Table 4 -2 be collected and entered in the pilot GIS data conversion project. EVWD plans to fully implement GIS in the next 5 -6 years. Implementation of the District's GIS system started in February 2009. f� 4 -2 Section 4 Operations and Maintenance Program Table 4 -2 Recommended Sewer System Data GIS Data Conversion Project Facility GIS Information Manhole ID number GPS coordinates Station Date built Rim elevation Invert elevation Size of manhole Material type Inspection dates Pipes ID number Location with reference to streets and property lines Size (diameter) Shape Direction of flow Length Slope Material type Date built Pipe invert elevations (upstream and downstream) Plan or as -built number Inspection dates Repair Reline Date of replacement Breaks /Damage Priority locations Laterals Location with station reference to sewer line Size (diameter) Length Material type APN Roots or Grease Code Defective Taps Streets Name Right -of -Way Lots Property Addresses Overlay dates 4.1.2 Sewer Manhole & Pipe Numbering System EVWD's manhole numbering system uses the atlas sheet number and assigns a MH number in XXXX -YYY format. The first set of numbers, XXXX, is the atlas sheet number. The second set of numbers, YYY, is the manhole number for manholes within that atlas sheet, starting at 001 and ending at 999, thus providing a lot of flexibility and room for expansion. The manhole numbering will start from the west A 4 -3 Section 4 Operations and Maintenance Program side of the sewer grid system at the upstream MH and ending at the downstream MH. The next set of numbers will continue moving to the east of the farthermost MH that began from the west, and it will continue on the downstream sewer. Figure 4 -1 shows the new manhole numbering system for atlas sheet 102 and is explained below. For example, a MH on sheet 102, located at the intersection of Echo Drive and Modesto Drive, has been assigned a number 0102 -001. Manhole number 0102 -002 will be just downstream of the MH 0102 -001 on Modesto Drive. MHs 0102 -003 through MH 0102 -006 are along the downstream sewer on Modesto Drive. MH 0102 -007 begins at Echo Drive and continues along the downstream sewer in an eastward direction. Pipe segments between two MHs are numbered according to the MH number. For example a pipe between the MH 0102 -002 and MH 0102 -003, would be identified as pipe number 0102002- 0102003. Note that the upstream MH number is placed first in naming the pipe segment. !� 4 -4 Section 4 Operations and Maintenance Program Figure 4.1— Sample Manhole Numbering A 4 -5 Section 4 Operations and Maintenance Program 4.2 Preventive Operation and Maintenance Preventive maintenance is defined as routine and scheduled activities performed before equipment or buried assets fail for the purpose of extending their life, reducing maintenance and replacement costs, and increasing reliability. Planned and proactive preventive maintenance is more efficient, thorough, and cost effective than reactive and curative operations. Preventive maintenance anticipates and prevents problems from occurring and it maintains the long -term integrity of all assets rather than fixing the short -term problems. Preventive maintenance will also include the most immediate and pressing problems within the sewer collection system. As part of their O &M of the sewer collection system, EVWD maintains a list of priority locations that are due to grease, roots, debris and others, and regularly schedule them (weekly, monthly, or every 3 months, etc.) for various types of preventive maintenance needed to be performed in those areas, such as vacuum cleaning (Vactor), jetting, root cutting or others. In addition to the list of priority locations, there are seven (7) siphons in the sewer collection system, which District staff inspects on a regular basis and cleans them as needed. The list of priority locations can be viewed at the District's offices. As part of their regular operations and inspection of the system, EVWD Operations and Maintenance crews have observed in the field that the 6" and 8" VCP sewer line on Conejo Street requires constant cleaning due to an unusually large amount of fats, oil, and grease (FOG). The design for the rehabilitation or replacement of this line started in early 2009 and is expected to be completed by July 2009. Immediately after, the project will be advertized for bids by contractors. Construction is planned to be completed before the end of 2010. 4.2.1 Scheduled cleaning of sewers In past, EVWD has performed Close Circuit Television (CCTV) inspection of some of the sewer lines that have observed blockages or had other problems. EVWD has implemented a 5 -year program to perform cleaning and CCTV inspections of the entire sewer system, which is composed of approximately 1,076,000 feet of pipe and 4,278 manholes. In order to avoid major budget impacts, cleaning and inspection of sewers has been prioritized and implemented by the District as shown in Table 4 -3. The program started by inspecting and cleaning sewer pipes, starting at the north- west corner of the service area generally considered the oldest part of the system. By the end of 2008, EVWD crews had inspected and cleaned 100,000 feet of sewers. e� 4 -6 Section 4 Operations and Maintenance Program 4.2.2 CCTV Inspection Program The WDR requires that a rehabilitation and replacement plan be developed to identify and prioritize system deficiencies and implement short -term and long -term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and it should rank the condition of sewer pipes and scheduling rehabilitation. EVWD has begun implementing the CCTV inspection program. The District recently purchased new CCTV inspection equipment including a CCTV truck, color pan and tilt camera, control unit, motorized cable reel with 1,000 feet of cable, a crawler unit, various wheels for adjusting the crawler to inspect pipes from 6- inches to 24- inches in diameter, light head for the camera, and computer hardware for the truck including a 200 GB Hard Drive for storage. The equipment was manufactured by Pearpoint, Inc. Pearpoint provided one copy of Flexidata Lite CCTV software, which is Pipeline Assessment and Certification Program (PACP) certified and compatible software, and is installed in the CCTV truck's computer. Pearpoint provided training for the CCTV equipment and its software to EVWD staff In addition, EVWD decided to adopt the National Association of Sewer Service Companies (NASSCO)'s PACP to provide standardization and consistency in the way sewer pipe conditions are evaluated and ranked, and how TV inspection results can be managed. This system is a valuable and successful element of the CCTV inspection program if it is managed by staff with a thorough grasp of the NASSCO PACP codes, data management, sewer cleaning, hydraulics, sewer rehabilitation, and GIS tools. A total of five (5) EVWD field staff have been trained and certified in using PACP. EVWD maintenance staff has started conducting CCTV inspection of small diameter pipes (6 -inch to 8 -inch) in order to become proficient with their new CCTV equipment and with the PACP coding system. This will also allow office staff to become familiar with storing CCTV videos and reports on the server, and retrieving them in a usable format. Currently, there is no formal MH inspection program. Typically, MH inspections should occur once every one to five years, and inspections should be more frequent for MH subject to vehicle traffic. In general, the objective of a MH inspection would determine the proper elevation or grades around the MH lid, be sure that the lid is not buried or paved over, and examine the structural integrity (presence of cracks) and functional capacity of the manhole. Currently, the District staff visually inspects all sewer manholes when yearly maintenance is conducted or special cleaning of the line occurs. As part of the cleaning and CCTV inspection program, EVWD staff will also inspect the manholes in the system. Inspections will include: • Accessibility ■ Proper drainage from the cover A 4 -7 Cracks or breaks in the cover, adjustment rings, walls, or bottom • Infiltration • Joint security • Grease accumulation • Debris accumulation • Design or construction flaws in the invert that cause turbulence Section 4 Operations and Maintenance Program • Grout bed or frame • Corrosion • Warped or misfit lid - no rattle or rock • Ring clean and seated properly • Signs of potential problems with the lining (if interior is lined) 4.2.3 Process for Investigation and Resolution of Customer Complaints EVWD has set procedures for responding to sewer calls, whether the report comes from their own field staff, or from a customer report. It is important to note that EVWD only owns, operates and maintains the sewer collection system main lines; they do not own or maintain the sewer laterals. The process is very similar to the process used for reporting overflows and described in Section 2.3 of this SSMP. 4.2.4 Maintenance Activity Records EVWD maintains records of sewer calls, a list of priority locations in the sewer system, and a list of sewers that are cleaned (jetted) every month. Records are kept and maintained by the Engineering Department. The chain of communication during an SSO is reported as described in Section 2.3. Paper records are kept by the Regulatory Safety Affairs Director. In addition, all reports are scanned and added to the District's "Laser Fiche" program and kept on a shared database. This information is available to all District personnel. 4.3 Rehabilitation and Replacement Plan As prescribed by the requirements of the WDRs, a rehabilitation and replacement (R &R) plan must be developed that identifies and prioritizes system deficiencies and implements short -term and long -term rehabilitation actions to address each deficiency. The R &R plan must include a Capital Improvement Plan (CIP) that addresses proper management and protection of the infrastructure assets, and must also include a schedule for implementing the short- and long -term plans and a schedule for developing the funds needed for the CIP. The methods currently used for identification and prioritization of system deficiencies include: • Information obtained from routine preventative maintenance activities A 4.8 Section 4 Operations and Maintenance Program CCTV inspection program Deficiencies identified as critical during preventive maintenance activities are addressed immediately and repairs are performed. Other deficiencies are presently scheduled on an as- needed basis. The next step of the EVWD SSMP implementation, after starting the implementation of the cleaning and CCTV inspection program previously described in this section, will be to develop a condition grading system to rank the defects and prioritize the sewers and then develop a short -term and long -term CIP for the rehabilitation, repair, or replacement of the sewer system. It is expected that this ranking and prioritization system will be developed in Fiscal Year 2009 -2010, as the CCTV inspection program is being implemented and the electronic mapping is being developed. 4.3.1 Multiyear CIP The District plans to update the Sewer Master Plan in the next 18 -36 months. The updated Master Plan will also include a hydraulic model and development of a Capital Improvement Program (CIP) to provide for adequate hydraulic capacity of the system and also to rehabilitate areas of the system found to be deficient as part of the CCTV inspection program. This section will be completed once a CIP is developed. 4.4 Training Program EVWD currently provides the following formal training to each member of its O &M staff: Table 4 -4 EVWD Training Program Description of Training Frequency Confined space entry Annually Trench shoring Annually First aid and CPR Annually Spill Response Annually In -House Sewer response Team Training Annually PACP Certification every two years Safety Meetings Monthly EVWD relies primarily on on- the -job training for basic system cleaning and surveillance activities. Senior staff are paired with junior staff in order to effectively and safely carry out system O &M activities. District staff also attends the annual CWEA conference and performs in -house sewer response team training and monthly safety meetings. f� 4 -9 Section 4 Operations and Maintenance Program 4.5 Equipment and Replacement Parts Per the SSMP requirements, equipment and replacement part inventories should be available that include identification of critical replacement parts. Since there are no pump stations within the EVWD collection system, the replacement part inventory is limited to pipelines and its appurtenances. Maintenance trucks are equipped for minor repairs on smaller diameter pipelines. Materials currently stored at EVWD facility includes: • Small sections of VCP pipe • Small sections of PVC pipe • Repair clamps • Manholes and riser rings • Hand tools • Pressure cleaning nozzles EVWD keeps an updated inventory of parts including a sewer emergency response trailer, CCTV truck, blowers, tripods, pumps, inflatable sewer plugs, air monitoring equipment, masks, decontamination pools, SCBAs, spare sewer pipe, couplings, cleanouts, two vacuum trucks, tools and other spare parts. The actual inventory can be viewed at the District's office. A a -a o inn is r ST �nf ia iT son Ar inn is r ST �nf ia iT son EST, VIA loll JI A An Own Q "yin 7 Th HIS;; 00.4 - ROOM vivo. PA TOM, A 5 pm- oil T, inn is r ST �nf EST, too toy AQ-�Yy A An Own K NOW:, AV 00.4 - vivo. al oil Section 5 Design and Performance Provisions This section of the SSMP will describe the existing EVWD's standards and their future plans for the development of the standards for the design, construction, inspection, testing, and acceptance of new, rehabilitated, or repaired sewer collection system and their appurtenances. 5.1 Existing EVWD Standards EVWD has a well established set of standards and criteria for the design and construction of sewer lines within their district. These include: • Standard Requirements for the Design and Processing of Sanitary Sewer Improvement Plans, revised June 1993 • Standard Specifications for the Furnishing of Materials and the Construction of Sanitary Sewers, revised June 1993 • Standard Drawings for Sewer Systems, revised March 1986 • Approved General Notes & Certificates, revised June 2008 EVWD staff reviews projects for conformance with these design standards and procedures. Copies of the existing standards for the sewer collection system can be viewed at the District's office. 5.2 Development of Additional Standards EVWD has contracted with an outside consultant to perform a review and update of their existing standard specifications and drawings (details) for sewer collection system. A Senior EVWD staff, both in engineering and O &M, will be involved in reviewing the deliverables of the consultant. It is expected that the review and update of the standard details will be completed by the fourth quarter of 2009. EVWD needs to update the design standards and standard specifications and testing with new and stringent requirements avoiding any future SSOs. Design standards and construction specifications will provide the enforcement measures to ensure a good quality and consistent sewer collection system that could last longer. These standards shall be routinely reviewed and updated at every five to ten years. The EVWD design standards and standard specifications will be updated to require the contractors to perform CCTV inspection of newly installed sewer lines after they have been constructed. Detail testing requirements such as CCTV, air testing, vacuum testing, hydro testing, mandrel testing, and others for gravity sewer, sewer manholes, force mains, and pump stations shall be added to the standard specifications. Standard specifications will also be developed for the rehabilitation and repair of the existing sewer lines. A 5 -1 Section 5 Design and Performance Provisions It is expected that these design standards and standard specifications will be developed by the time this SSMP is revised after the first two -year audit is scheduled in 2011. Copies of the updated standards for sewer collection system will be available at the District's office. A 5.2 COMMON Tim MASON ABU Ilk i SAO - j zE- TOM t -- -- r -t� WEI TIM- 1 "AI Section 6 Overflow Emergency Response Plan This section of SSMP will describe what the WDR requires the agency to develop and implement an Overflow Emergency Response Plan (OERP) that identifies measures to protect public health and the environment. At a minimum, this plan must include the following: (a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (b) A program to ensure an appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the OERP. All SSOs shall be reported in accordance with this OERP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; (d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. 6.1 Existing EVWD Emergency Response Plan EVWD developed an Emergency Response Plan (ERP) in 2006. A copy of the ERP is located at EVWD's main office. This ERP was intended to provide EVWD staff with emergency response procedures, should a disaster cause a failure in their facilities. Failures may result from, but are not limited to, damage to the pipeline due to seismic activity, flooding, surge, debris accumulation, increased loading conditions, vandalism, pipeline deterioration, or construction of adjacent or crossing facilities, as much of the sewer system is within the right -of -way of public streets. f1l 6 -1 Section 5 Overflow Emergency Response Plan 6.2 Need for Specific OERP EVWD plans to develop a specific sewer system Overflow Emergency Response Plan (OERP) that complies with the current requirements of the WDR and include updated response and notification procedures for SSOs. The new OERP should take into consideration the National Incident Management System (NIMS) and the Standardized Emergency Management System (SEMS) format, reporting, and training that EVWD have had in the past. Standard reporting form (or forms) must also be developed. The OERP will be developed by the end of 2009 and will be available at the District's office. Once the new OERP is developed, EVWD staff will be trained on the updated OERP, response procedures, the use of the forms, and WDR reporting requirements. Training will include "dry runs" of the response procedures. A s -z i Section 7 FOG Control Program The WDR require that EVWD evaluates the agency's service area to determine whether a FOG (fats, oil and grease) control program is needed. If it is determined that a FOG program is not needed, justification must be provided for why it is not needed. If FOG is found to be A problem, then the agency must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This program must include the following as appropriate: (a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG; (b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and /or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area; (c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG; (d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; (e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; (f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above. 7.1 Existing FOG Control Program The City of San Bernardino Municipal Water Department, operators of the regional sewage treatment plant, handle FOG control program for the region through a Joint Powers Authority UPA) agreement. EVWD falls under the umbrella of the City of San Bernardino Ordinance MC -1010, which requires compliance with Federal and State wastewater standards and provides the City and EVWD with the authority to inspect and enforce for FOG violations. A copy of San Bernardino's Ordinance MC -1010 can be obtained at the City of San Bernardino or at the District's office. A 7 -1 Section 7 FOG Control Program In addition, EVWD and the City of San Bernardino have signed a Pretreatment Program Administrative Agreement, which gives EVWD further authority to implement and enforce the City's pretreatment program. A copy of this agreement is kept at the District's office and is available for review. 7.2 Implementation of the FOG Control Program EVWD will continue to work with the City of San Bernardino to implement and enforce the FOG program. As part of their preventive operations and maintenance (O &M) of the sewer collection system, EVWD has developed and maintains a list of "issue spots" together with the issue (Le., grease, roots, and debris), schedule (weekly, monthly, every 3 months, etc.) and type of preventive maintenance that needs to be performed in those areas, such as cleaning, jetting, or other. There are seven (7) siphons in the collection system, which District staff inspects on a regular basis and cleans as needed. In addition, EVWD has implemented a program to perform cleaning and regular visual and CCTV inspections of sewer pipes and manholes of the entire system, which is composed of approximately 1,076,000 feet of pipe. In order to avoid major budget impacts, cleaning and inspection of sewers has been prioritized by the District and implementation of this program has started. Section 4, Operations and Maintenance Program, of this SSMP provides more detailed information on the cleaning and CCTV inspection program. In 2008 EVWD inspected 100,000 linear -feet of pipe (9% of the system). In 2009 the length of pipe inspected will increase to 150,000 linear -feet of pipe or approximately 14% of the system. A 7 -2 I. 1 - 1 _ - I f. I. 1 - 1 _ - i Section 8 System Evaluation and Capacity Assurance Plan (SECAP) The WDR require owners and operators of sewer collection systems to have a System Evaluation and Capacity Assurance Plan (SECAP). This component involves preparing and implementing a Capital Improvement Program (CIP) that will provide hydraulic capacity of key sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the SECAP must include: Steps to evaluate those portions of the sanitary sewer system, which are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; at Establishing a short- and long -term CIP to address identified hydraulic deficiencies including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, 1/1 reduction programs, increases and redundancy in pumping capacity, and storage facilities. 8.1 Capacity Evaluation The capacity of a sewer collection system should be regularly evaluated to ensure that all areas of the system have sufficient capacity for existing and future flow conditions. It is especially critical to evaluate capacity when adding new connections or developments to the existing system. Several tools exist to aid in the assessment of sewer system capacity, including flow monitoring, Inflow & Infiltration (I &I) study and hydraulic modeling. 8.1.1 Flow Monitoring System capacity is also evaluated using real -time flow monitoring data. EVWD occasionally contracts with flow monitoring contractors to measure actual flows in mainline trunks. The most recent flow monitoring study, conducted during the development of the 2002 Wastewater Collection System Master Plan, evaluated flow conditions in three (3) trunk lines and five (5) collection lines of various diameters. The flow monitoring data is used to verify possible areas of the system that are experiencing capacity problems. 8.1.2 Hydraulic Modeling As part of the 2002 Master Plan, EVWD modeled its sewer collection system in SewerCAD ver. 5. 0 under a steady state condition and calibrated under the steady state condition. Measured flow monitoring data and current land use plan A s -t Section 8 System Evaluation and Capacity Assurance Plan information were used in developing the hydraulic model. Wet weather storm events were not monitored to further develop and evaluate the capacity within the existing trunk sewer lines. 8.1.3 Sewer Master Planning EVWD completed a comprehensive Wastewater Collection System Master Plan in 2002. This Master Plan includes a capacity evaluation and identifies capacity- related improvement projects. The Master Plan is considered old and will be updated by EVWD in the next 2 -3 years in order to comply with the WDR. 8.1.4 Identification of Capacity Needs The capacity assessment of entire sewer collection system will be evaluated by embarking in the update of EVWD's Wastewater Collection System Master Plan based on a hydraulic model under current and future design flows. The District's sewer collection system lines range from 6- inches to 48- inches in diameter. There are 630 manholes and 630 gravity pipes ranging from 6 to 48 inches summing up to a total length of 360,855 linear feet included in the hydraulic model used to develop the 2002 master plan. It is expected that the scope of work for the update of the master plan will be to model only main collection and trunk sewers 10- inches and larger in diameter. This simplification process is called skeletonization and is performed by analyzing the District's Atlas Sheets, land use and system wall map. Some sewers that collect large areas and some pipes 10" and smaller in diameter were also modeled. The skeletonized model consists of gravity pipes, manholes, and a single outlet. The ratio of flow depth to pipe diameter (d/ D ratio) will be used to identify pipes needing improvement. The District's criteria is d/D = 0.50 for pipes less than 15 inches in diameter and d/D = 0.75 for pipes 15 inches in diameter and greater. Using these criteria, deficient pipes will be determined. 8.1.5 Identification of Rehabilitation Needs EVWD is also in the process of developing and implementing a Closed Circuit Television (CCTV) inspection program of the sewer system as part of their Operation and Management (O &M) Program. Inspection of sewer lines follows National Associating of Sewer Services Companies' (NASSCO) Pipeline Assessment and Certification Program (PACP) standards. This program will allow EVWD to identify and verify some of the hydraulic deficiencies as identified in the model and also deficiencies that exist in the system due to structural, operations, construction, or other miscellaneous issues. This program will also provide a standardized comprehensive reservoir of data that will be used for prioritization, planning and renovation of wastewater collection. The CIP schedule will be determined according to the prioritization as determined by the PACP grading system. Once the CCTV information is compiled over time, deficient pipes will be ranked and prioritized and incorporated into the short -term or long -term CIPs. A 8 -2 Section 8 System Evaluation and Capacity Assurance Plan 8.2 Design Criteria EVWD has a well established set of standards and criteria for the design and construction of sewer lines within their system. These include: Standard Specifications for the Furnishing of Materials and the Construction of Sanitary Sewers, revised June 1993 n Standard Drawings for Sewer Systems, revised March 1986 e Approved General Notes & Certificates, revised June 2008 Table 8 -1 shows the design criteria used by EVWD for sewer lines. It is important to note that EVWD does not own or operate any lift stations or force mains; thus they have not developed specific design criteria for these facilities. Table 8 -1 Hydraulic Criteria for the Design of EVWD Sewer Collection System Lines Element Value Manning's W Factor 0.013 for all materials Minimum Pipe Size (for 8 inches gravity sewers) Maximum Allowable Flow Under peak design dry weather flow conditions: Depth • d/D = 0.50 for pipes 12- inches in diameter and smaller d/D = 0.75 for pipes larger than 12- inches in diameter • The remaining capacity is assumed to be available for wet weather flows. Minimum Velocity /Slope Gravity lines: 2 ft/sec at peak dry weather flow at build -out (2.5 ft/sec is preferred). Maximum Velocity Gravity lines: 10 ft/sec 8.3 Capital Improvement Program The 2002 Master Plan presented recommendations to the District to address existing and future hydraulic deficiencies found in the compilation of data and analysis of the primary wastewater system using the hydraulic model. This section presents the recommendations to meet the primary objectives of this report. Section 7 of the 2002 Wastewater Collection System Master Plan contains a more detailed discussion of the capacity evaluation recommendations. Recommended Master Plan Programs Two wastewater collection system programs designed to meet various operational needs are recommended for implementation: A 8 -3 Section 8 System Evaluation and Capacity Assurance Plan 1. Short -Term Capital Improvements for immediate consideration. 2. Long -Term Capital Improvements for development and implementation These recommendations will be updated as EVWD's CCTV program is being implemented. 8.3.1 Short -Term CIPs As part of the update of the wastewater collection system master plan, EVWD will develop a Short -Term CIP to correct hydraulic deficient primary sewers in the existing system or to identify potential deficiencies that may occur at these locations. The short -term CIP will identify the deficient locations, costs associated with the improvement needs, and a time line for implementation of the projects. The deficient pipe(s) will be sized to accommodate system flows at build out as well as to correct existing deficiencies. 8.3.2 Long -Term CIPs As part of the update of the wastewater collection system master plan, EVWD will develop a Long -Term CIP to correct hydraulic deficient sewers using a phasing system that allows the District to evaluate the improvements to accommodate system flows for build -out conditions. The long -term CIP will identify the deficient locations, costs associated with the improvement needs, and a time line for implementation of the projects. 8.4 CIP Schedule As stated above, the short -term and long -term CIPs will include a time line for implementation of the projects. It is important to note that the CIPs will be living documents that will be adjusted as the District gathers additional information of their system as the CCTV program continues to be implemented and as their master plan is updated. A s -a Section 9 Monitoring, Measurement, and Program Modifications One of the critical components of a comprehensive SSMP program is the development and tracking of performance indicators. Performance indicators are used to describe the performance of the collection system and related maintenance activities on the basis of measurable objectives. These indicators provide information that EVWD can use to: ■ Evaluate the effectiveness of operations and maintenance activities (i.e., cleaning, jetting, CCTV inspections, flow of service calls, and reports), programs, and budgets ■ Identify performance trends ■ Demonstrate compliance with the SSMP ■ Modify planning and operational practices to maximize system performance during audits This section contains recommendations for performance indicators specific to EVWD that will help monitor the progress and effectiveness of its SSMP program. EVWD's initial status or rating with respect to the recommended performance indicators is presented based on system and performance data provided by EVWD. 9.1 Benchmarking Data Although it is important to tailor performance indicators to the unique characteristics of a specific system, it is also useful to develop indicators that can be used to compare performance with other collection systems. This comparison can be accomplished through benchmarking. The usefulness of a benchmarking analysis can be maximized by gathering data from systems with similar characteristics. However, it is difficult to identify and collect the necessary information from agencies owning and operating similar collection systems. This difficulty is due to the fact that many utilities either have not kept track of the information, or are reluctant or unwilling to release sensitive information related to the performance of their wastewater collection systems. For these reasons, the benchmarking analysis in this SSMP utilizes two recent national reports that address benchmarking values for wastewater collection systems. Although these reports consider wastewater collection systems with wide ranging characteristics, the comparisons still provide useful insight as to how EVWD's wastewater collection system performs compared to that of other municipalities. This report uses the following two reports for benchmarking data: A 9 -1 Section 9 Monitoring, Measurement, and Program Modifications Benchntarking Performance Indicators for Water and Wastewater Utilities: Survey Data and Analyses Report. American Water Works Association. 2005 ■ Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil Engineers. 1999 The following sections contain a brief description of the indicators investigated in each report. 9.1.1 American Water Works Association (AWWA) Report The AW WA report published in 2005, developed performance indicators for both water and wastewater utilities. The survey sample size for the wastewater performance indicators ranged in size from 78 to 121 and included utilities of varying size from across the country. The results were reported by region (West, South, Midwest, and Northeast) as well as by service population ( >500,000;100,001- 500,000; 50,001- 100,000;10,000- 50,000; <10,000). The following performance indicators related to wastewater collection systems were benchmarked in the study: ■ Sewer Overflow Rate - number of sanitary sewer overflows per year per mile of sewer ■ Collection System Integrity -number of pipe failures per year per mile of sewer ■ O &M Cost per Account ■ Planned Maintenance Ratio - ratio of planned maintenance to unplanned maintenance 9.1.2 American Society of Civil Engineers (ASCE) Report The ASCE report, published in 1999, focused specifically on wastewater collection systems. In addition to benchmarking performance indicators, the report also investigated maintenance practices and frequencies and attempted to correlate maintenance activities with system performance. A total of 42 agencies from throughout the country provided the data that was used in the report. Table 9 -1 on the following page summarizes the characteristics of the collection systems analyzed in the study; the characteristics of EVWD's wastewater collection system are also presented for comparison. A 9 -2 Section 9 Monitoring, Measurement, and Program Modifications Table 9 -1 ASCE Report and EVWD Collection System Characteristics Description Average from ASCE Report EVWD Population Served 619,771 71,000 Miles of Sewer 1,660 200 Average Annual Daily Flow (MGD) 82.0 7.3 Number of Lift Stations 47 0 Industrial - Commercial Percentage 20.2% 5.9% Some of the performance indicators and maintenance practices benchmarked in the ASCE report include: e Miles of Sewer Cleaned per Year ir Mainline Stoppages Cleared per Year n Percent of System Inspected by Video per Year e Sanitary Sewer Overflows per Year per Mile of Sewer ■ Pipe Failures per Year per Mile of Sewer ■ Customer Complaints per Year 9.2 System Specific Performance Indicators Although the studies mentioned above provide useful guidance, the availability of information on wastewater collection systems and sanitary sewer overflows (SSOs) is system specific and performance indicators are difficult to develop purely from a national perspective. Therefore, performance indicators were developed that recognize the size, complexity, and unique characteristics of EVWD's wastewater collection system. Several indicators can be used to measure both the performance of the wastewater collection system and the efficiency, productivity, and adequacy of SSMP programs. The selection of indicators for a specific system depends on a variety of factors including regulatory requirements, EVWD's operational and performance goals, and availability of data and resources. In general, indicators that describe a wastewater collection system can be grouped into the following categories: • Demographic Indicators ■ Staff and Equipment Performance Indicators • Budget Performance Indicators ■ System Performance Indicators !1i 9 -3 The following sections describe the recommended performance indicators for EVWD's wastewater collection system. EVWD's baseline status for the indicators is also described when sufficient data is available. Benchmarking results from the AW WA and ASCE studies are presented for applicable indicators for comparison. A summary of the recommended indicators and EVWD's current or baseline status has also been provided in Section 9.8. 9.3 Demographic Indicators Demographic indicators are used to describe the size, complexity, and growth of the collection system. This type of information is especially critical for EVWD because of continued growth and development in and around the service area. Detailed system information data will allow EVWD to optimize planning activities and maximize service. 9.3.1 Service Area Population This indicator tracks the total number of people receiving wastewater collection services from EVWD and can be used to track and forecast the demand for wastewater collection services. EVWD's current service population is estimated to be 62,000 with a projected increase to 100,000 by the year 2020. 9.3.2 Number of Customer Accounts Similar to service area population, the number of customer accounts will provide important information about the size of the wastewater collection system. As of December 2008, EVWD had 18,168 residential accounts and 1,133 commercial/ industrial accounts, for a total of 19,301 customer accounts. 9.3.3 New Connections per Year This indicator provides a direct measure of system growth by measuring how many new customers are being added to the system. For the 2007/2008 fiscal year, EVWD reported 136 new connections. New developments are planned in the service area that could result in a significant increase in wastewater collection system connections. 9.3.4 Length of Sewers This indicator provides information on the size of the collection system. Over the past 20 years EVWD has installed approximately 100 miles of sanitary sewer. As of December 2008, EVWD has maintenance responsibility for 200 miles of sanitary sewer. It is estimated that at complete build -out the system will have approximately 280 miles of sanitary sewer. 9.3.5 Average Age of System The age of the EVWD's wastewater collection system varies widely. Some sections, including the downtown areas, are over 50 -years old, while other areas have sewers that have been installed in past fifteen years. Table 9 -2 below presents the length of sewer constructed in EVWD's service area in 5 -year increments during the last 50- A 9 -4 Section 9 Monitoring, Measurement, and Program Modifications years. Using this data, the average age of the wastewater collection system is approximately 34 years. Table EVWD Wastewater Collection System Age Years Miles of Sewer Installed Percentage of System Average Age 1957 -1959 80 miles 40 +1- 50 years 1960 -1980 40 miles 20+/- 38 years 1981 -2008 80 miles 40+/- 15 years Total 200 miles 100 34 9.4 Budget Performance Indicators Budget indicators are used to monitor and track the level of funding allocated and expended on operation and maintenance of the wastewater collection system. Both CMOM and SSMP programs require that collection system owners or operators demonstrate that the allocation of budget resources is adequate to deliver an acceptable level of service to customers. Budget indicators can be used to help demonstrate compliance with this requirement. 9.4.1 Annual Collection System Budget per Account This indicator is defined as the total annual budget allocated to the wastewater collection system divided by the number of customer accounts. EVWD budgeted $454,500 to its Sewer Maintenance and Operation Fund for fiscal year 2007/ 08 and $120,000 to its sewer replacement fund for a total budget of $ 574,500. EVWD also budgets money for sewer capital projects, but these dollars were excluded from this calculation. Given 19,301 customer accounts (see Section 9.3.2), EVWD currently budgets approximately $29.77 per customer account for wastewater collection system operations and maintenance. Annual Collection System Budget per Account Benchmark The AWWA report contains the performance indicator O &M Cost per Account defined as the total O &M cost per customer account. Customer accounts included all customer classes that were billed for some or all of the reporting period. The O &M cost per account performance indicator is defined as follows: O &M cost per account = total O &M costs (less depreciation) /total number of active customer accounts A 9 -5 Section 9 Monitoring, Measurement, and Program Modifications The AWWA definition matches the definition stated in Section 9.4.1, so the benchmark analysis provides a useful comparison. Table 9 -3 below summarizes the comparison between the AWWA results and EVWD's results. Table 9 -3 AWWA Benchmark Results for O &M Cost per Account 25 Percentile Median 75th Percentile Sample Size EVWD 2008) Region West $168 $239 $486 40 $29.77 South $168 $267 $350 53 n/a Midwest $159 $266 $425 18 n/a Northeast $165 $282 $303 6 n/a Size >500,000 $176 $275 $350 22 n/a 100,001- 500,000 $157 $232 $347 41 na 50,001- 100,000 $186 $283 $464 20 $29.77 10,000 - 50,000 $181 $274 $464 29 n/a <10,000 $206 $298 $445 8 n/a All Participants $168 $272 ! $378 121 $29.77 Source: Benchmarking Performance Indicators for Water and Wastewater Utilities: Survey Data and Analyses Report. American Water Works Association. 2005 Table 9 -3 indicates that EVWD is currently budgeting approximately 89.1 % less than average on collection system operations and maintenance than the utilities surveyed for the AWWA report. Among agencies or municipalities of similar size, EVWD is spending approximately 89.4% less than average on collection system O &M. 9.4.2 Percentage of Budget for Collection System Rehabilitation This indicator will be used to track EVWD's commitment to sewer system rehabilitation. It should be calculated as the total budget for collection system rehabilitation and replacement divided by the total collection system budget. Budgetary data provided by EVWD indicates that approximately $120,000 was budgeted for the Sewer Replacement Fund for fiscal year 2007 -2008. Assuming a total budget of $25,631,000 (see Section 9.4.1), EVWD currently budgets approximately 21/2% of its total budget to collection system replacement and rehabilitation. The Sewer Replacement Fund is projected to have a balance of approximately $0.5 million by June 30, 2009. It should be noted that EVWD will be developing a Capital Improvement Plan (CIP) based on video inspection activities. In addition, EVWD has rehabilitated 975 linear- A 9 -6 Section 9 Monitoring, Measurement, and Program Modifications feet of mainline sewer using cured -in -place plastic lining. This procedure can prolong the life of deteriorating sewers by up to 50- years. 9.5 Staff and Equipment Performance Indicators Staff and equipment indicators describe the staffing and equipment resources available to properly operate and maintain the wastewater collection system. Although the level of staffing and required equipment is unique to individual collection systems, it is still helpful to develop and track these indicators for analysis and comparison. 9.5.1 Population per Collection System Employee This indicator provides information on the level of staffing to complete necessary O &M activities. In order to complete this calculation, it is necessary to define who will be considered a collection system employee. There are currently 69 full time equivalent (FTE) employees in EVWD dedicated to management, operations, and maintenance of the wastewater collection system. Therefore, with 69 FTE employees and a service population of approximately 71,000 people, EVWD currently has approximately 1,029 people per collection system employee. 9.5.2 Length of Sewer per Collection System Employee This indicator provides similar information to the previous indicator except that it is based on the length of sewer. EVWD is currently responsible for 207 miles of sewer. Assuming 69 collection system employees, EVWD has approximately 3 miles of sewer per employee. 9.6 System Performance Indicators Performance indicators are used to determine how well EVWD's sewer maintenance program meets goals related to level of service, asset management, and environmental protection. 9.6.1 Sanitary Sewer Overflows per Year per Length of Sewer The occurrence of SSOs is probably the most critical performance indicator for EV WD's SSMP program. An SSO represents a failure of a wastewater collection systems main function and is the event that both CMOM and SSMP programs are primarily aimed at reducing. EVWD is already required to track and report SSOs of sufficient volume to the Regional Water Quality Control Board. However, all SSOs of any volume should be recorded to develop a complete data set for this performance indicator. EVWD reported 4 SSOs during the past five years, which is equal to an average of 0.004 SSOs per year per mile of sewer. To accurately track SSOs, it is important to adopt a specific definition of what will be considered an SSO event. It is recommended that a SSO be defined as an overflow, spill, release, or diversion of wastewater from a sanitary sewer system including overflows or releases of wastewater that reach waters of the United States; overflows A 9 -7 Section 9 Monitoring, Measurement, and Program Modifications or releases of wastewater that do not reach waters of the United States; and wastewater backups into buildings that are caused by blockages or flow conditions in a sanitary sewer other than a building lateral. Wastewater backups into buildings caused by a blockage or other malfunction of a building lateral that is privately owned should not be counted as an SSO. Sanitary Sewer Overflows per Year per Length of Sewer Benchmark Both AWWA and ASCE studies provide benchmarking data on sanitary sewer overflows. In the AWWA study an SSO was defined as the total number of sewer overflows during the reporting period per mile of pipe in the collection system. A sewer overflow was defined as a discharge from a sewer through an access hole, clean -out, pumping facility, customer floor drain, or the drain in a fixture, if that discharge was related to limitations or problems with collection or treatment system components under the control of the utility. Overflows caused by limitations or problems within customer - controlled piping and facilities were specifically excluded from the definition. The AWWA sewer overflow rate is defined as follows: Sewer overflow rate = 100 x total number of sewer overflows during the reporting period /total miles of pipe in the sewage collection system Given 4 SSOs during the last five years, EV WD has a score of 2.0 for sewer overflow rate. Table 9-4 summarizes the AWWA benchmark results. Table 9 -4 AWWA Benchmark Results for Sewer Overflow Rate Percentile Median Percentile Semple Size EVWD Region West 1.44 2.74 6.46 39 2.0 South 2.45 5.66 10.52 48 n/a Midwest 1 2.76 9.41 16 n/a Northeast 4.43 7.61 17.48 5 n/a Size >500,000 1.71 5.47 9.67 23 n/a 100,001- 500,000 1.36 3.5 7.35 41 n/a 50,001- 100,000 1.68 2.26 8.96 19 2.0 10,000- 50,000 2.47 7.29 15.04 23 n/a <10,000 n/a n/a n/a n/a n/a All Participants 1.8 4.3 9.5 110 2.0 Source: Senchmarking Performance Indicators for Water and Wastewater Utilities: Survey Data and Analyses Report. American Water Works Association. 2005 A 9 -8 Section 9 Monitoring, Measurement, and Program Modifications The ASCE study defined a sanitary sewer overflow as a discharge of wastewater from the collection system with the potential to enter surface water courses occurring either in the collection system or in the headworks of the wastewater treatment plant. Table 9 -5 below compares the results of the ASCE study with EVWD's performance. Table 9 -5 ASCE Benchmark Results for Sanitary Sewer Overflows ASCE Study Sample Size 25 ASCE Study Standard Deviation 0.048 ASCE Study Range 0.002 -0.17 ASCE Study Mean 0.045 EVWD Mean (2007) 0.004 Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil Engineers. 1999. The results presented in both Table 9 -4 and Table 9 -5 indicate that EVWD has experienced a lower than average occurrence of SSOs. 9.6.2 Mainline Blockages per Year per Length of Sewer A mainline blockage is defined as a significant flow restriction in a mainline sewer under EVWD's control. Blockages can have many sources including: ■ Pipe collapse ■ Vandalism ■ Construction Debris ■ Root Intrusion ■ Fats, Oils, and Grease Although blockages frequently lead to SSOs, a release of wastewater does not have to occur for an event to be considered a blockage. EVWD indicated that they have experienced approximately 4 mainline blockages since January 2006. This indicates an average of 0.8 mainline blockages per year and 0.004 mainline blockages per year per mile of sewer. This value is significantly lower than national and regional averages and it is recommended that an additional year of data is collected to improve the integrity and quality of the data sample used for this performance measure. Mainline Blockages per Year per Length of Sewer Benchmark Table 9 -7 summarizes the ASCE study results of average mainline blockages cleared per year per length of sewer by region and collection system size. EVWD's average of 0.004 blockages cleared per year per length of sewer is significantly lower than the national and regional averages. A 9 -9 Section 9 Monitoring, Measurement, and Program Modifications Table 9 -7 ASCE Results of Average Mainline Stoppages Cleared Sample Size Mainline Stoppages Cleared /mile! ear EVWD 200612009 Region Central 18 0.29 n/a Northeast 3 0.20 n/a Northwest 4 0.11 n/a Southeast 4 0.36 n/a Southwest 9 0.13 0.004 Size n/a Large 13 0.20 n/a Medium 19 0.29 0.004 Small 6 0.13 n/a Overall 38 0.23 0.004 Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil Engineers. 1999. 9.6.3 Pipe Failures per Year per Length of Sewer This performance indicator is used to measure and track the structural integrity of the wastewater collection system. For simplicity, it is recommended that pipe failure be defined as total or partial pipe collapse (loss of 50% of pipe area or 25% of pipe wall around any circumference). Pipe failures per length of sewer can be determined by dividing the total number of pipe failures per year, based on the definition stated above, by the total miles of sewer pipe in the system. EVWD is only aware of one pipe collapse during the last year identified during EVWD's video inspection program, which results in 0.005 pipe failures per mile of sewer. As EVWD continues its proactive approach to assess the condition of the wastewater collection system, this number could increase significantly. Failures per Year per Length of Sewer Benchmark Benchmarks of collection system integrity are included in both the AW WA and ASCE studies. The ASCE study defined pipe failure per year per mile of pipe using the same definition presented above. Table 9 -8 summarizes the results from the ASCE study. L� 9 -10 Section 9 Monitoring, Measurement, and Program Modifications Table 9 -8 ASCE Benchmark Results for Pipe Failures ASCE Study Sample Size 29 ASCE Study Standard Deviation 0.059 ASCE Study Range 0.025 ASCE Study Mean 0.041 EVWD Mean (2008) 0.005 Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil Engineers 1999. The AWWA study defined collection system integrity as the total number of collection system failures during the year per mile of collection system piping. A failure was defined as a loss of capacity that resulted from a flow restriction in gravity or pressurized sewer systems. Flow restrictions could be caused by deposition of foreign materials; structural failure of pipes, appurtenances, or access holes; deterioration of collection system materials; and root intrusion. The definition excluded any failure directly caused by the action of a person authorized by the utility, such as failure caused by incidental damage during construction/ repair or an incorrectly marked location. The AWWA collection system integrity failure rate is defined as follows: Collection system integrity failure rate= 100 x total number of collection system failures during the year /total miles of collection system piping Table 9 -9 presents the results of the AWWA collection system integrity failure rate results along with EV WD's results for comparison. Table 9 -9 AWWA Benchmark Results for Collection System Integrity Failure Rate 25 Percentile Median 75 Percentile Sample Size EVD W 2008 Region West 1.7 5.6 1.2 36 0.5 South 7.3 20 54.3 49 n/a Midwest 4 8.2 33 18 n/a Northeast 4.43 7.61 17.48 5 n/a Size >500,000 4.6 15.8 26.3 22 n/a 100,001- 500,000 5 9.3 24.5 40 n/a 50,001- 100,000 2.1 8 17.6 19 0.5 10,000- 50,000 3.9 7.2 36.8 23 n/a <10,000 4.4 10.5 17.6 5 n/a All Participants 3.6 9.4 26.1 109 0.5 Source: Benchmarking Performance Indicators for Water and Wastewater Utilities: Survey Data and Analyses Report. American Water Works Association 2005 E� 9 -11 Section 9 Monitoring, Measurement, and Program Modifications 9.6.4 Flow Monitoring Events per Year Flow monitoring can be used to measure the quantity of wastewater flowing through the collection system. The frequency and extent of flow monitoring can be a useful indication of how proactive EVWD is in anticipating and preventing capacity issues. Currently, EVWD conducts flow monitoring events on main trunk lines servicing the area and on lines that may be identified as priority locations. The District will purchase flow monitoring equipment and will also contract out flow monitoring services in 2009 -2010 in order to gather additional flow monitoring information. Data collected from the flow monitoring program will be used to develop, calibrate, and validate a hydraulic model for the collection system. 9.6.5 Percentage of Sewers Inspected by Video per Year EVWD has recognized the importance of proactive condition assessment to ensure the continued function of its wastewater collection system. This performance indicator can be defined as the length of sewers inspected by video per year divided by the total length of sewers. In 2008 EVWD inspected 100,000 linear -feet of pipe (9% of the system). In 2009 the length of pipe inspected will increase to 150,000 linear -feet of pipe or approximately 14% of the system, which results in an average inspection rate of 14% of the system per year. Percentage of Sewers Inspected by Video per Year Benchmark The ASCE study provides benchmark data for the video inspection of sewer pipes. Table 9 -10 summarizes these results along with EVWD's performance. Table 9 -10 ASCE Results of Video Inspection Frequency Sample Size ASCE Video Inspection (% of syste m per ear ) EVWD Video Inspection (% of system per year) Region Central 19 6% n/a Northeast 3 8% n/a Northwest 4 7% nia Southeast 4 9% n/a Southwest 9 10% 14% Size Large 16 7% n/a Medium 18 6% 14% Small 6 11% n/a Overall 39 7% 14% Source: Optimization of Coilection System Maintenance Frequencies and System Performance, American Society of Civil Engineers 1999. A 9 -12 Section 9 Monitoring, Measurement, and Program Modifications The comparison presented in Table 9 -10 clearly demonstrates EVWD's aggressive and proactive conunitment to monitor the condition of its wastewater collection system. 9.6.6 Percentage of Sewers Cleaned per Year This indicator provides information on EVWD's preventive maintenance program, which prioritizes cleaning areas of the system with fats, oils, grease, and root problems. EVWD reports that the current rate of mainline cleaning is up to 5,000 linear -feet per day. Assuming four -days per week of cleaning at this rate, approximately 60% of the system should be cleaned each year. Percentage of Sewers Cleaned per Year Benchmark The ASCE study provides benchmark information related to sewer system cleaning. Table 9 -11 presents the average percentage of the collection system cleaned by region and system size. EVWD's average of 60% of sewers cleaned per year is slightly higher than the national and regional averages. Table 9 -11 ASCE Results of Average Sewer Cleaning Sample Size a /o Sewer Cleaning cleaned per year) EVWD Sewer Cleaning /o cleaned per ear Region Central 20 22% n/a Northeast 2 9% n/a Northwest 4 61% n/a Southeast 4 29% n/a Southwest 11 38% 70% Size Large 16 27% We Medium 20 30% 60% Small 5 40% n/a Overall 41 30% 70% Source: Optimization of Collection System Maintenance Frequencies and System Performance. American Society of Civil Engineers, 1999. 9.6.7 Percentage of Sewers Lined per Year As mentioned previously, EVWD has in the past used cured -in -place plastic lining to rehabilitate areas of the system that were found to be deteriorating. This indicator tracks the percentage of the system that has been lined during this program. As EVWD's CCTV inspection program progresses, they will identify lines in need of rehabilitation and a formal program will be developed. A 9 -13 Section 9 Monitoring, Measurement, and Program Modifications 9.6.8 Planned Maintenance Ratio This performance indicator measures the relative time or money spent on planned maintenance (preventive and predictive) versus unplanned maintenance (corrective and emergency). As mentioned previously, planned maintenance is generally more cost - effective, provides a higher level of service for customers, and results in better regulatory compliance. The planned maintenance ratio can be defined by dividing the hours or cost spent on planned maintenance by the total cost or hours on all maintenance. EVWD currently does not categorize maintenance activities as planned or unplanned, but it does have IMS (Information Management Systems) infrastructure to begin to track this performance indicator in the future. Planned Maintenance Ratio Benchmark The AWWA study contains benchmark data for the planned maintenance ratio by both cost and time. The planned maintenance ratio by cost is defined as follows: Planned maintenance ratio (cost)= 100 x cost of planned maintenance / (cost of planned maintenance + cost of corrective maintenance) Table 9 -12 presents the results of the AWWA benchmarking survey for planned maintenance ratio by hours. Table 9 -12 AWWA Benchmark Results for Planned Maintenance Ratio (cost) Percentile Percentile Percentile Sample Size Region West 47.2 66.6 77.7 33 South 36 55.9 81.2 36 Midwest 32.9 55.7 77.5 16 Northeast n/a n/a n/a 4 Size >500,000 30.7 47.2 60 17 100,001- 500,000 45.5 58 81.2 32 50,001- 100,000 25 56.4 76.5 17 10,000- 50,000 50 74.9 88.5 20 <10,000 34.5 74.4 75 5 All Participants 36 58 80.4 98 Source: Benchmarking Performance Indicators for Water and Wastewater Utilities: Survey Data and Analyses Report. American Water Works Association 2005 A 9 -14 Section 9 Monitoring, Measurement, and Program Modifications 9.7 Summary of Current Status Table 9 -13 summarizes initial values for the indicators described in the previous sections based on data provided by EVWD. The development and tracking of performance indicators is an ongoing process that requires frequent data updating and analysis. As EVWD continues to improve its program, additional data should become available to provide more in -depth analysis of performance and trends. 9.8 Benchmarking Conclusions This section proposed a set of performance indicators specific to the wastewater collection system in EVWD'S service area that can be used to monitor the system's performance and effectiveness. The baseline values of the performance indicators were established based on available data provided from EVWD. The performance of EiVWD's wastewater collection system was also compared to other collection systems throughout the region and country using two recent national wastewater collection system performance reports. Table 9 -13 EVWD Wastewater Collection System Initial Values for Performance Indicators Indicator Description Value Service Area Population 71,000 people Number of Customer Accounts 19,301 New Connections per Year 136 Length of Sewer mains 207 miles Average Age of System 34 years Number of Lift Stations No lift stations Annual Collection System Budget per Account $29.77 Percentage of Budget for Collection System Rehabilitation 2.5% Population per Collection System Employee 1,029 people /employee Miles of Sewer Main per Collection System Employee 3 miles /employee AW WA Sewer Overflow Rate 2.0 ASCE Sanitary Sewer Overflows 0.004 Mainline Blockages per Year per Length of Sewer 0.004 Pipe Failures per Year per Length of Sewer 0.005 Flow Monitoring Events per Year 1 Percentage of Sewers Inspected by Video per Year 14% Percentage of Sewers Cleaned per Year 60% 9 -15 Section 9 Monitoring, Measurement, and Program Modifications The results from benchmarking against these reports generally indicate that EVWD's wastewater collection system is performing well above average. Using the proposed performance indicators, EVWD will be able to track the performance of the collection system as time goes on. Using this information, EV WD will be able to enhance its planning and operational practices in order to maximize the performance of the system and continue to meet current and future regulatory requirements. Recommendations for EVWD'S SSMP Program enhancements as they relate to the Monitoring, Measurement, and Program Modifications include the following: Conduct audits of EVWD's SSMP Program using data collected during the preparation of the annual updates to the Performance Indicator and Benchmarking Analysis. At a minimum these audits should occur every two years and a report should be prepared and kept on file. This audit should focus on evaluating the effectiveness of the SSMP Program and its compliance with the proposed regulatory requirements. The report should also include a discussion of potential deficiencies and steps to correct them. During the internal audits required every two years, prepare an internal technical memorandum that updates the Monitoring, Measurement, and Program Modifications provided within this report. Monitor the implementation and, where appropriate, measure the effectiveness of each performance measure of the SSMP Program. Periodically update program elements and performance measures, as appropriate, based on monitoring or performance evaluations. ■ Continue to improve long -term data collection efforts to enhance the quality and integrity of the data sample used for the annual Monitoring, Measurement, and Program Modifications. Develop a database for tracking long -term performance measure data and benchmarking data. 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N d' •N M 1�1 0 V •'y r A Ej Q 0 d E 0 m c 0 0 0. CL d d d mn oE 0 U d c c c c > > > C O O 6 O _ cD cD II O � I N I � I I P' d « d d d d d � U � O � L � C 'p O O O V w d O N O E O E D E 00 W O j d 4 N d d @ d N 1�1 0 V •'y r A Ej Q i — a 7 r <f = d� t All _ I i �r _ y Ii z r I i I -= L .: 1 I - 52444im _ i — a i hi r d� i �r Ii z r Section 10 SSMP Program Audits The WDR requires that EVWD conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. The audit must focus on evaluating the effectiveness of the SSMP and EVWD's compliance with the WDR requirements, including the identification of any deficiencies in the SSMP and corrective actions needed to correct such deficiencies. EVWD will conduct an internal audit of this SSMP every two years. The audit will look at the effectiveness of the SSMP and EVWD's compliance with the requirements of the WDR. A checklist of the elements of the audit is included in the following pages. The checklist contains a list of questions to be answered and elements to be included in the two year internal audit. Each two -year audit will be filed with the SSMP. The next audit on the SSMP will be scheduled to occur during the month of June 2011. t1 10-1 Section 10 SSMP Program Audits EAST VALLEY WATER DISTRICT SSMP AUDIT CHECKLIST A 10 -2 Yes /No Comments SSMP Document Has the District accomplished the goals set forth in Section 1 of the SSMP? Are the roles and responsibilities shown in Section 2 current? Have the Monitoring, Measurement and Program Modifications tables been completed? Were any significant Program Modifications recommended due to data gathered and analyzed? Were any Program Modifications implemented? Have there been any changes or modifications to any of the SSMP supporting documents (Ordinance 359, OERP, etc.)? What additions and /or improvements to the existing sewer system have occurred in the past two years? Were all relevant supporting documents updated to include new sewer infrastructure? What additions and /or improvements to the sewer infrastructure are anticipated for the next two years? Does the District have appropriate and updated records of all training attended by District staff? Were all the parameters listed in Section 9 tracked and the data compiled and compared to the goals? Does the SSMP need to be revised? If yes, list sections that need to be revised. Supporting Documents Are all documents supporting the SSMP located in a single place in hard copy and electronically? Are there any documents that have expired and need to be revised or reissued? Are appropriate records available to the appropriate staff? A 10 -2 Section 10 SSMP Program Audits Data Management Are records of progress tracking up to date? Can the data be compared to past historical data in order to relate to baseline performance? �i 10.3 Attachment 1 EAST VALLEY WATER DISTRICT Sewer System Management Plan (SSMP) YEAR 1 Annual Audit Report The purpose of the Annual SSMP Audit is to evaluate the effectiveness of the EVWD's SSMP and to identify deficiencies, if any, and steps to correct them. Directions: Please check YES or NO for each question. If NO is answered for any question, describe the updates /changes needed and the timeline to complete those changes in the "Description of Scheduled Updates /Changes to the SSMP" section on Page 5 of this form. Page 1 of 5 YES NO ELEMENT 1 — GOALS A. Are the goals stated in the SSMP still appropriate and accurate? F ELEMENT 2 -- ORGANIZATION A. Is the EVWD Key Staff Telephone List current? El M B. Is the Sanitary Sewer Overflow Responder Telephone List current? E C. Is Figure 1 of the SSMP, entitled "EVWD Organization Chart," current? R D. Are the job descriptions an accurate portrayal of staff responsibilities? El D E Is Table 2 of the SSMP, titled "Chain of Communication for Reporting and Responding to SSOs," accurate and up-to-date? F-1 El ELEMENT 3 — LEGAL AUTHORITY Does the SSMP contain excerpts from the current Code(s) documenting the District's legal authority to: A. Prevent illicit discharges? El M B. Require proper design and construction of sewers and connections? El F C Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the City? El El D. Limit discharges of fats, oil and grease? El F E. Enforce any violation of its sewer ordinances? El D Page 1 of 5 YES I NO EIL.E:MENT 4 — OPERATIONS AND MAINTENANCE System Maps ---Collection Does the SSMP reference the current process and procedures for A maintaining EVWD's wastewater collection system maps? El 11 B Are the EVWD's wastewater collection system maps complete, current, and sufficiently detailed? El E) Resources and Budget C. Does EVWD allocate sufficient funds for the effective operation, maintenance and repair of the wastewater collection system and is the current budget structure documented in the SSMP? TE:1 ❑ Prioritized Preventive Maintenance D Does the SSMP describe current preventive maintenance activities and the system for prioritizing the cleaning of sewer lines? ❑ El Based upon information in the Annual SSO Report, are EVWD's E. preventive maintenance activities sufficient and effective in minimizing ❑ 0 SSOs and blockages? Scheduled Inspections and Condition Assessments Is there an ongoing condition assessment program sufficient to develop a F capital improvement plan addressing the proper management and protection of infrastructure assets? Are the current components of this El ❑ program documented in the SSMP? C:ontinqency Equipment and Replacement Inventory Does the SSMP list the major equipment currently used in the operation G. and maintenance of the collection system and document the procedures of ❑ M management? II -inventory Are contingency equipment and replacement parts sufficient to respond to emergencies and properly conduct regular maintenance? El 0 _ —Training I. Is the training calendar current? ❑ M J Does the SSMP document current training expectations and programs within EVWD's sewer division? E Outreach to Plumbers and Building Contractors K' [Does the SSMP document current outreach efforts to plumbers and building contractors? ELEMENT 5 – DESIGN AND PERFORMANCE STANDARDS Does the SSMP contain current design and construction standards for the A installation of new sanitary sewer systems, manholes and other appurtenances and for the rehabilitation and repair of existing sanitary ❑ El sewer systems? Does the SSMP document current procedures and standards for inspecting B. and testing the installation of new sewers, manholes, and other ❑ 0 urtenances and the rehabilitation and repair of existing sewer lines? Page 2 of 5 YES NO ELEMENT 6 — OVERFLOW AND EMERGENCY RESPONSE PLAN Does EVWD's Sanitary Sewer Overflow and Backup Response Plan A. establish procedures for the emergency response, notification, and E reporting of sanitary sewer overflows (SSOs)? Are Wastewater Division staff and contractor personnel appropriately B. trained on the procedures of the Sanitary Sewer Overflow and Backup Response Plan? Considering performance indicator data, is the Sanitary Sewer Overflow C. and Backup Response Plan effective in handling SSOs in order to E] E] safeguard public health and the environment? ELEMENT 7 — FATS, OILS, AND GREASE FOG CONTROL PROGRAM A Does the Fats, Oils, and Grease (FOG) Control Program include efforts to educate the public on the proper handling and disposal of FOG? El 1:1 Does EVWD's FOG Control Program identify sections of the collection B. system subject to FOG blockages, establish a cleaning schedule and El E] address source control measures to minimize these blockages? Are requirements for grease removal devices, best management practices C. (BMP), record keeping and reporting established in EVWD's FOG Control Pro am? D Does EVWD have sufficient legal authority to implement and enforce the FOG Control Program? 0 El E Is the current FOG program effective in minimizing blockages of sewer lines resulting from discharges of FOG to the system? El El ELEMENT 8 — SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN Does EVWD's Sanitary Sewer Master Plan evaluate hydraulic A deficiencies in the system, establish sufficient design criteria and recommend both short and long term capacity enhancement and improvement projects? Does EVWD's Capital Improvement Plan (CIP) establish a schedule of B approximate completion dates for both short and long -term improvements 1:1 E] and is the schedule reviewed and updated to reflect current budgetary capabilities and activity accomplishment? ELEMENT 9 — MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS A Does the SSMP accurately portray the methods of tracking and reporting selected performance indicators? El 0 B Is EVWD able to sufficiently evaluate the effectiveness of SSMP elements based on relevant information? 1:1 El ELEMENT 10 — SSMP AUDITS Will the SSMP Audit be submitted with the SSO Annual Report to the A. IRegional Water Board by March 15'" of the year following the end of the calendar year being audited? Page 3 of 5 ELEMENT 11 — COMMUNICATION PROGRAM Does EV WD effectively communicate with the public and other agencies A. about the development and implementation of the SSMP and continue to 11 EJ address anv feedback? Page 4 of 5 Description of Scheduled Updates /Changes to the SSMP Directions: For each NO answer, please describe the planned revision and indicate the date the revision will be completed. Reference the SSMP element and question number with each explanation. Page 5 of 5 _,.. _ .. _ •; r; .:, �� is s { �_ _ - ft s _ d ! - ` � s' pp i - � 1� � ��E -...` � � �7i _ L . _ ¢' � 'J i � = i I Section 11 Communication Program The WDR requires that EVWD communicates on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication program must provide the public the opportunity to provide input to EVWD as the program is developed and implemented. The communication program must also include a plan of communication with systems that are tributary and/or satellite sewer systems. EVWD has communicated on a regular basis with the public and agencies tributary to its system, such as Patton State Hospital and the San Manuel Indian Reservation. The District has a well organized website that allows its customers and the public in general to find out about the District, its Board of Directors, projects in planning and design, access customer service information, communicate news and updates, access the specifications for construction and plan processing, and access their accounts. The District's website address is http: / /www.eastvalley.org/. East Valley wator Uistrirt I:watei District to San [i0! @NQInO. )11g :Da9G, Fed, antls, and Otter I Microsoft In;ernct i'i,plore. S; a N . j . Welcome to the NEW Eari Veary Water District Onllnel V Y'&Ve ft� Now Available "Quick Pay" Servlee Availabk 24 boars a dayl fmyxrA"� faws,. WM,r9w ft Yh M,Tno.4 AahPUtlry,a. ChdMAtswt Gtl{1NIe1FnU1 xaMttl DrlW tll As required by the WDR, the SSMP will undergo review and revisions through internal audits every two years. The results of these audits will be available to the public for review on the District's website. A 11 -t Section 11 Communication Program The District is the lead agency and founder of the Emergency Response Network of the Inland Empire (ERNIE). This is a group of water/ wastewater agencies throughout San Bernardino and Riverside Counties, which focus on Emergency Management and local jurisdictional mutual aid. The District is a member of the California Water/ Wastewater Agency Response Network (Ca1WARN), which is a mutual aid network within California. The District is a paid member of the California Utilities Emergency Association (CUEA). CUEA is an emergency coordination group, which will coordinate communications between the District, with other utilities such as electrical power, telephone, natural gas and cellular communication The EVWD Board of Directors meetings are the second and fourth Tuesday of each month and are open to the public. A 11 -2 RESOLUTION 2009.09 A RESOLUTION OF THE BOARD OFDIRECTORS OF THE EAST VALLEY WATER DISTRICT INRECOGNITIONOF ROBERT E. MARTIN'S TWENTY -FIVE YEARS OF SERVICE BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District as follows: WHEREAS, ROBERT E. MARTIN has been employed by the East Valley Water District since March 19, 1984, and WHEREAS, ROBERT E. MARTIN has in those twenty -five years, performed in an outstanding and honorable capacity in the position of Associate Civil Engineer, Assistant District Engineer, District Engineer, Assistant General Manager, and General Manager, and WHEREAS, the said ROBERT E. MARTIN has been dedicated and conscientious, and has displayed a high sense of duty, sincere interest and personal competence in the performance of his duties which have been for the benefit of all staff members and customers of the East Valley Water District, and WHEREAS, the said ROBERT E. MARTIN in serving the District for twenty -five years has, through his untiring efforts, personal growth, and cooperation with staff and customers, contributed greatly to the successful operation of the East Valley Water District. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Valley Water District, and each of them on behalf of the Board, staff and citizens of the District, hereby express to ROBERT E. MARTIN their sincere appreciation for his twenty -five years of dedicated service. BE IT FURTHER RESOLVED, that this Resolution be placed in the minutes of the East Valley Water District and the original of this Resolution be signed by all members of the Board of Directors and presented to ROBERT E. MARTIN, after being suitably framed. DATED: June 23, 2009 DONALD D. GOODIN, President KIP STURGEON, Director Attest: JAMES MORALES, JR., Director GEORGE E. WILSON, Vice President MATT S. LEVESQUE, Director ROBERT E. MARTIN, Board Secretary � W l T d 1 � hiss irkffid�l selecti on, iacicet tk�atflr+ta +ns:aterras car g e ertion -b up .m #our (4) canedidates toAh e ; t �DRM� Soarii:cif d�ix�ctars. ,_� , R.ES I _ Cif Icaa Resblut9on Sabot (ActiDn Required) �' Ej&tjon j,0structions ate 's,Staterr�erits of Quai�fications 8) did i 1 S'Ifv�addressed,StampedEnyetops ' 'las't i/adiey Wker tils OO �� flute MOW.:, R43 ert � r ;� G= RESOLUTION NO. 2009.15 A RESOLUTION OF THE GOVERNING BODY OF THE East Valley Water District FOR THE ELECTION OF DIRECTORS TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS WHEREAS, Special District Risk Management Authority (SDRMA) is a Joint Powers Authority formed under California Government Code Section 6500 et seq., for the purpose of providing risk management and risk financing for California special districts and other local government agencies; and WHEREAS, SDRMA's Sixth Amended and Restated Joint Powers Agreement specifies SDRMA shall be governed by a seven member Board of Directors nominated and elected from the members who have executed the current operative agreement and are participating in a joint protection program; and WHEREAS, SDRMA's Sixth Amended and Restated Joint Powers Agreement Article 7 - Board of Directors specifies that the procedures for director elections shall be established by SDRMA's Board of Directors; and WHEREAS, SDRMA's Board of Directors approved Policy No. 2007 -06 Establishing Guidelines for Director Elections specifies director qualifications, terms of office and election requirements; and WHEREAS, Policy No. 2007 -06 specifies that member agencies desiring to participate in the balloting and election of candidates to serve on SDRMA's Board of Directors must be made by resolution adopted by the member agency's governing body. NOW, THEREFORE, BE IT RESOLVED that the governing body of the East Valley Water District selects the following candidates to serve as Directors on the SDRMA Board of Directors: (continued) OFFICIAL 2009 ELECTION BALLOT SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS VOTE FOR ONLY FOUR (4) CANDIDATES Mark each selection directly onto the ballot, voting for no more than four (4) candidates. Each candidate may receive only one (t) vote per ballot. A ballot received with more than four (4) candidates selected will be considered invalid and not counted. All ballots must be sealed and received by mail or hand delivery in the enclosed self- addressed, stamped envelope at SDRMA on or before 5 :00 p.m., Thursday, September 10, 2009. Faxes or electronic transmissions are NOT acceptable. ❑ ROBIN A. PRIDEAUX Board Secretary, Cuyama Community Services District ❑ JEAN BRACY, SDA Director of Administrative Services, Mojave Desert Air Quality Management District ❑ ED GRAY Board Member, Chino Valley Independent Fire District ❑ DAVID ARANDA (INCUMBENT) General Manager, Stallion Springs Community Services District ❑ VINCENT C. FERRANTE Commissioner, Moss Landing Harbor District ❑ MURIL N. CLIFT, CPCU, CLU Director, Cambria Community Services District ❑ ALLISON VOIGT HAMAKER Finance Director, El Dorado Hills Community Services District ❑ JOHN C. YEAKLEY (INCUMBENT) General Manager, Bear Valley Community Services District ADOPTED this _ day of listed by name: AYES: NOES: ABSTAIN: ABSENT: 2009 by the APPROVED: ATTEST Official Election Ballot • SDRMA Board of Directors Page 2 of 2 following roll call votes Spatial D S-rict Rek 1112 1 Street, Suite 300 Management Authority Sacramento. California 95814 -2865, T 916.231.4141 Maximizing Protection, F 916.231.4111 Minimizing R sk. Toll -free 800.537.7790 vt,vw.sdrma.org ELECTION INSTRUCTIONS FOR SDRMA'S BOARD OF DIRECTORS Notification of nominations for four (4) seats on the Special District Risk Management Authority's (SDRMA's) Board of Directors was mailed to the membership in March 2009. Nominations were received for eight (8) candidates by the June 10, 2009 filing deadline. SDRMA's Election Committee reviewed and confirmed that all eight (8) candidates' met the qualification requirements and submitted nomination documents in accordance with SDRMA's Policy No. 2007 -06 Establishing Guidelines for Director Elections. Enclosed is the Official Election Resolution Ballot along with a Statement of Qualifications as submitted by each candidate. Election instructions are as follows: 1. The enclosed combined Official Election Resolution and Ballot must be used to ensure the integrity of the balloting process. 2. After selecting up to four (4) candidates, your agency's governing body must approve the enclosed Official Election Resolution Ballot. 3. Resolution ballots containing more than four (4) candidate selections will be considered invalid and not counted. 4. Signed resolution ballots MUST be sealed and received by mail or hand delivery at SDRMA's office on or before 5:00 P.m. on Thursday. September 10, 2009. Faxes or electronic transmissions are NOT acceptable. A self- addressed, stamped envelope is enclosed to return the Election Resolution Ballot: Special District Risk Management Authority Election Committee 1112 "1" Street, Suite 300 Sacramento, California 95814 5. The four -year terms for newly elected Directors will begin on January 1, 2010 and terminate on December 31.2013. 6. Important balloting and election dates are: : September 10, 2009 — Deadline for members to return completed ballots September 11, 2009 — Ballots are opened and counted September 14 - 18, 2009 - Election results are announced and candidates notified September 23, 2009 — Newly elected Directors are introduced at the SDRMA Annual Meeting/Breakfast to be field in Indian Wells at the CSDA Annual Conference January 2010 - Newly elected Directors are seated and Board officer elections are held Please do not hesitate to call SDRMA's Chief Executive Officer Jim Towns toll -free at 800.537.7790 if you have any questions regarding the election and balloting process. Mr awance comm,neo to serving California Special Districts Assoaaten CSDA Finance Corporation California's rrdopenoent special districts 1112 1 Street. Suite 200 1112 1 Street, Suite 200 w a I ispeciald:st'o's con, Sacramento. California 958142865 Sacramento, CalROrnia 958142865 Tot,. free 87791 (2732) Tait -free 877.924.CSDA(2732) Fax 916442.7889 Fax 916.442 7889 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications This information will be distributed to the membership with the ballot, "exactly as submitted" by the candidates - no attachments will be accepted. No statements are endorsed by SDRMA. Nominee /Candidate RoRTN A PRT1`FAUX District/Agency CUYAMA COMMUNITY SERVICES DISTRICT Work Address Work Phone Home Phone ( Why do you want to serve on the SDRMA Board of Directors? (Response Required) C� _ vacancy position on the board. I am qualified in that I am currentii serving as Secretary on the Cuyama Community Services District Board 'and the other members of our board unanimously chose me to represent our township on the Risk Management Board; I would be honored to serve. Staving bseo in several diverse management and ownership positions in the past, I realize how important it is to be aware and prepared for various situations that may arise. As a representative I could not only add my experi.enc:e, enthusiasm and analytical input, but bring back with.me helpful and forward - thinking ideas for cautionary procedures from the ^ other members and guests. What Board or committee experience do you have that would help you to. be an effective Board Member? (SDRMA or any other organization) (Response Required) C_ My bus., i ss: management experience and public service, work has led me -' - "-r apply-7 or.t is challenging an interesting positron. In a, ion, -'-' -r-have a 5greefrom El Camino college with an emphasis in ps:ye o ogy. as CommieS."oner of Fine Arts. During my two semesters in office one of my sicgnifi.cant accomplishments was to.commission a bronze statue I was the student representative to the calendar committee and helpe< decide on term lengths and holidays for the college_I taught drehestj to children in Los Angeles elementary schools and chorus for the,_,,'..:i:. - first festival del camino for benefit that successfully ended with a profit. Page 1 of 2 March 2009 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications What special skills, talents, or experience (including volunteer experience) do you have? (Response Required) FOR MANY YE?fRS.I WAS A BUS DRIVER FOR SANTA BARBARA METRO. Quick decisions had., .t be made constantly involving the well -being of my passengers. Many risk prevention measures were used to avoid encountering accidents or injury 4uring that time.Being alert and aware as well as handling every situation independently and safely, kept me from injury or lawsuit as I operated my own delivery businesses. My employees were taught ,SAFETY FIRST ", I am currently donating time assisting with the Cuyama dii&nunity Services District as a secretary and board member. I am also working w>tYt the Cuyama Recreation Department in their fourth of July cele ra General Comments / Statements (Response Optional) I am semi- retired and would welcome the opportunity to serve you with educated and confident decisions while asking the hard questions that need to be asked. Thank you in advance for your time and consideration for`my nomination..to the`SDRMA Board of Director;!. I certify that lam a Board member or a fGll4ime management employee for the agency from which I have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board of Directors. I Will commit the time and effort necessary to serve. Please consider my application for nomination/candidacy to the Board of Directors. Candidate Signature 4� n , a• iHlk..a� Date 051311 G-q Page 2 of 2 Maros 2009 ion. Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications 'rhis information will be distributed to the membership with the ballot, "exactly as submitted" by the candidates. No statements are endorsed by SDRMA. Nominee /Candidate Jean Bracv. SDA District/Agency Moiave Desert Air Quality Management District Worl( Address Work Phone Home Phone I-__ Why do you want to serve on the SDRMA Board of Directors? 1 I believe I can complement the current board composition with a representative perspective from the regulatory community. The regulatory community has specific risk issues that vary among agencies whose primary mission is delivery of important community services. For nearly 20 years, I've worked for public agencies. My approach to organizational management is drawn from a wide variety of experience. During my career I have been responsible to conduct the business of the agency in a manner that measures and manages risk. I've worked closely with SDRMA for several years, and I am attracted to its aggressive and positive mission. I want to contribute my experience to SDRMA's overall function to further strengthen and enhance the lines of services provided by SDRMA. INhat Board or committee experience do you have that would help you to be an effective Board IUember? (SDRMA or any other organization) As the Director of Administrative Services for the Mojave Desert Air Quality Management District, I am the staff representative to the Governing Board Budget and Personnel Committees. I am a member of and have chaired the California Air Pollution Control Officers Association (CAPCOA) statewide committees for Fiscal and human Resource officers. I represent the District on the Mobile Source Emissions Reduction Committee evaluating proposed projects for grant awards. I organized and currently chair the Alternate Fuel Task Force for the Mojave Desert air basin; I represent the District in the Antelope Valley Clean Cities Coalition. While employed with the City of Victorville, I served as the City representative to the Technical Advisory Committee for the Victor Valley Transit Authority and as the City representative and officer on the Executive Committee of the Regional Economic Development Authority. I volunteered flour years on the Board of Directors of the Victor Valley Federal Credit Union. For six years, I worked as an adjunct professor at Victor Valley Community College teaching Public Works Administration. I have worked on the statewide Resolutions Committee for the California Baptist Convention and served as the regional representative for developing statewide women's programs. I am actively involved in a local community service organization and for many years in that capacity have been involved with a wide range of experiences in designing organizational growth, strengthening the core structure, long term and vision planning, development of stab and volunteers, and resource and program management. Page 1 of MerM2009 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications What special skills, talents, or experience (including volunteer experience) do you have? As professional and as a volunteer, I have a wide range of experiences with organizational structures, long term and vision planning, development of staff and volunteers, and resource and program management. My experience of leading organizational activities and implementing change for growth includes bringing together intergenerational and multicultural groups to achieve common goals. I am an effective manager with expertise in efficient and productive management implementing process improvements in finance, human resources, risk management, and a wide variety of related administrative and organizational functions. I have led highly skilled teams to support the achievement of overall agency goals and objectives. In the two years since I last ran for office, I have earned the prestigious Special District Administrator designation and completed course work for the CALPELRA Masters Certification in Labor Relations. I was accepted into the graduate program at California State University, San Bernardino and by the end of 2009 I expect to graduate with a Masters in Public Administration. General Comments / Statements I believe in SDRMA's stated mission. My agency is a strong supporter of the risk pool concept and particularly SDRMA. From our claims experience I presented the topic, "The Good, The Bad, The Ugly. Leadership: A Management Case Study, " at the CSDA Annual Conference in September 2006, where I was able to demonstrate our agency's positive experience with SDRMA's expert management of our claims. I am attracted to the passion and energy expressed by SDRMA staff and Board in their aggressive and confident approach to the mission of SDRMA. I want to contribute to SDRMA's objective and its future. I certify that I am a Board member or a full -time management employee for the agency from which I have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board of Directors. 1 will commit the time and effort necessary to serve. Please.consider my application for nomination /candidacy to the Board of Directors. Candidate Signature Date '�X�� � Page 2 of 2 Mara, 2009 pecial District Risk Management Authority Board of Directors Candidate's Statement of Qualifications This information will be distributed to the membership with the ballot, "exactly as submitted" by the candidates. No statements are endorsed by SDRMA. Nominee/Candidate District/Agency ]i Work Address Work Phone Why do you want to serve on the SDRMA Board of Directors? rig served as a Governing Board Member of the Chino Valley Independent Fire District and having served 28 years as a law enforcement professional, I would bring to SDRMA the experience and knowledge that I ve would add value to the organization as it continues to develop innovative programs to assist its' [What Board or committee experience do you have that would help you to be an effective Board Member? (SDRMA or any other organization) have been an elected member of the Chino valley Independent Fire District since 2004.1 have served as Board 'resident, Vice - President and served on the Districts Finance, Planning, and Emergency Medical Services :ommittees. I have also served as Chair of the Chino Valley Public Agencies Committee and been District Liaison :o the cities of Chino and Chino Hills to the 4th.District County Supervisor. also serve on the Citizens Oversight Committee of the Chino Valley School District and the Citizens Advisory :ornmittee of the California Department of Corrections California Institute for Men. also am a member of our local Lions Club and serve as a Director. Page 1 of 2 Apr12W7 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications What special skills, talents, or experience (including volunteer experience) do you have? Having spent my entire professional life in the public sector I understand the importance of working effectively with others so an organization may achieve positive results. I believe I am an "effective listener" which gives me he ability to understand an issue and then make an informed decision. I am a proponent of team work and getting stakeholders involved in issues. General Comments / Statements Should I be fortunate enough to be chosen to join the Board of the SDRMA,1 can pledge to you I will work to continue the great service that SDRMA has been providing its' members and take any opportunity that could further enhance member benefits. I certify that I am a Board member or a full -time management employee for the agency from which I have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board of Directors. 1 will commit the time and effort necessary to serve. Please consider my application for nomination /candidacy to the Board of DirectArs. Candidate Signature Xpage2oQ � Date J'TJ n i t £s`�2Cid9 APO 2W7 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications This information will be distributed to the membership with the ballot, "exactly as submitted" by the candidates - no attachments will be accepted. No statements are endorsed by SDRMA. Nominee /Candidate la f-\IP04 District/Agency c ^ S C • Work Address - Work Phone ( Home Phone � Why do you want to serve on the SDRMA Board of Directors? (Response Required) What Board or committee experience do you have that would help you to be an effective Board Member? (SDRMA or any other organization) (Response Required) Page 1 of 2 March 2009 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications What special skills, talents, or experience (including volunteer experience) do you have? (Response Required) S General Comments / Statements (Response Optional) 1 certify that I am a Board member or a full -time management employee for the agency from which I have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board of Directors. I will commit the time and effort necessary to serve. Please consider my application for nomination/candidacy t d o ectors. Candidate Signature � Date - Page 2 of 2 naron M Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications 'This information will be distributed to the membership with the ballot, "exactly as submitted" by the candidates. No statements are endorsed by SDRMA. Nominee /Candidate Vincent C. Ferrante District/Agency _ Moss Landing Harbor District Work Address Work Phone Home Phone Why do you want to serve on the SDRMA Board of Directors? I have been involved in Special District fiscal planning and risk management and have an interest and desire to support sound fiscal policies and promote quality risk management services to special districts throughout the state. What Board or committee experience do you have that would help you to be an effective Board Member? (SDRMA or any other organization) I have served as an elected official on the Moss Landing Harbor District (MLHD) Board of Harbor Commissioners since 2003. This requires constant budgeting vigilance and action responsive to constituent needs. I have served as Chair of the MLHD Liveaboard Committee Vice Chair of the MLHD Gudget Committee and Property Improvement Committee. In that capacity I gained in -depth knowledge of rules and regulations governing special districts as well as consensus - building among committee members. I have served on the following California Special District Association: 1. Membership & Retention 2. BudgEdt/Fiscal 3. By -L -3ws I_was appointe =d to the Monterey County Overall Economic Development Commission by the County Board of Su . visors and serve as Vice Chair of its Grants and Finance Committee. By this appointment the County Board has demonstrated confidence in my fiscal abilities, experience and insight. I am currently serving on the Monterey County Special District Association and was elected Sgcrgtary/Tre, .1surer for 2009. I_have also served as a Director on the Central Coast Federal Credit Union Board where I gained knowledge of the needs of the community and small and large businesses in addition to Federal Banking regulations and reporting. Other committee involvement includes Vice Chair of the Salinas California Page 1 of 2 Camildates- Statement- 04Qualif,catims - 2009 Sister City Organization (of which I was named Member of the Year in 2005). Trustee of the Salinas California Sons of Italy in America Lodge and Chair of the City of Monterey's annual Festa Italia Festival Parade, Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications What special skills, talents, or experience (including volunteer experience) do you have? I have experience and /or training in proiect management report preparation, public speaking, strategic planning, budget analysis and preparation, risk management, health benefits and retirement plans. Being on committees and working with others toward common goals requires a willingness to listen and exercise flexibility. My analytical skills are thorough and enable me to make informed decisions. General Comments / Statements I have completed the CSDA Special District Governance Academy and have taken courses through the Institute for Local Government. I am confident 1 will be a diligent and valuable member of the Board. I will dedicate myself to the vision and goals of the SDRMA and I look forward to the opportunity to be a contributing member serving on this Board. I certify that I am a Board member or a full -time management employee for the agency from which I have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board of Directors. I will commit the time and effort necessary to serve. Please consider my application for nomination /candidacy to the Board of Directors. Candidate Signature: Date: ,O ,Zf7� ;Vincent C. Ferr me v Page 2 of 2 Cantlidatea -Statement -IX -dual cations -20D9 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications This information will be distributed to the membership with the ballot, "exactly as submitted" by the candidates — no attachments will be accepted. No statements are endorsed by SDRMA. Nominee /Candidate Mufti N. Clift. CPCU, CLU District/Agency Cambria Community Services District Work Address Work Phone Home Phone f i _ Why �_ J do you want to serve on the SDRMA Board of Directors? (Response Required) I desire a position on the SDRMA Board because I see it as an expansion of my commitment to Special Districts and commitment to the concept of member controlled risk management services. I believe current California legislation makes it very difficult for any new city to incorporate. As a result, I believe the Special District will become the dominate model for local governing bodies. The degree to which any organization can bring a diversified service to the public is often controlled by the availability of insurance protection and risk management services. SDRMA is uniquely situated and qualified to provide the services Special Districts need to provide for their constituents. I look forward to being part of the member support organization needed by an expanding world of Special Districts. For 38+ years I have been involved in the commercial insurance marketplace. A marketplace characterized by the competing interests of the insurance sellers, consumers and insurance companies. Brokers whose major concern is commission income. Consumers whose major concerns are availability and price. Companies whose major concerns are premium volume and profitability. Lacking in all areas is a commitment to loyalty. SDRMA as a member organization starts with the commitment of loyalty to its members, mitigating the competitive forces driving the commercial insurance market. I find this commitment of loyalty between the members and service providers a healthy solution to the cyclic problems inherit in meeting insurance needs. It is my desire to encourage this type of solution to the risks faced by Special Districts by serving on ltie Board of SDRMA What Board or committee experience do you have that would help you to be an effective Board Member? (SIDRMA or any other organization) (Response Required) Currently serving as a Director of Cambria Community Services District, serving on the Finance Committee, Governmental Relations Committee and Forest Service Committee. Current term expires 1212012. Previous elected Board experience includes: (1) Elected Trustee of Kern County High School District. District composed of 17 high schools at the time. (2) Elected Director of Santa Maria Public Airport District:. District administered a 2200 acre airport, industrial and agriculture facility. Served as District President and member of many committees. P.. t of 9 March 2OD9 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications What special skills, talents, or experience (including volunteer experience) do you have? (Response Required) i bring 38+ years of insurance experience in personal and commercial lines insurance. 1 understand the risks faced by community organizations and the insurance needs of employees. I hold advanced insurance degrees of Chartered Property and Casualty Underwriter and Chartered Life Underwriter, Additionally I have completed over 1000 hours of continuing education in the insurance field. I am experienced in the political field and understand how elected bodies think and act. I have been elected to three different boards in my career and served on several appointed advisory committees. 1 have served on political action committees representing the positions of the insurance company. I have authored insurance code legislation and managed the bill through the California legislature, spending many hours "walking the halls" of the California Assembly and Senate. General Comments / Statements (Response Optional) 1 believe I would bring a diverse background to the SDRMA Board of Directors. First, I have a strong commitment to the Special District as the ultimate form of local control of community functions. Second, with experience on three different types of Special Districts, a school district, an airport district and a multi -task community service district I believe I can represent the diversity of districts that make up SDRMA. Third, my experience in the general insurance market place provides a unique understanding of the needs of organizations and their employees. My extensive experience in marketing insurance could be helpful in representing the benefits of SDRMA to potential members. Fourth, I understand and have experience with the political influences that affect the insurance marketplace. Finally, I have the desire and time to serve and believe a position on the Board of Directors of SDRMA would be an opportunity to put to use my experiences. 1 certify that 1 am a Board member or a full -time management employee for the agency from which 1 have been nominated. 1 further certify that I am willing to serve as a director on SDRMA's Board of Directors. I will commit the time and effort necessary to serve. Please consider my application for nominationlcandidacy to the Board of Directors. Candidate Signature y r Date mad % P�.n 7 of Mash 2M Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications Nominee /Candidate Allison Voigt Hamaker District/Agency El Dorado Hills Community Services District Work Address Work Phone ( Home Phone ( Why do you want to serve on the SDRMA Board of Directors? The SDRMA influences the activities and safety of the public. By serving on the Board, I will be able to keep abreast of the current issues affecting both my agency and others served by SDRMA while advancing the mission of my agency and the sister agencies we represent. What Board or committee experience do you have that would help you to be an effective Board Member? (SDRMA or any other organization) I've held positions on several boards and committees, both small and large: Landscaping and Lighting Assessment District Oversight Committee at CRPD, coordinator American Society of Women Accountants Sacramento Valley Chapter ten years, past president Committee: Chair four years for Troop 40 and Troop 941 of the Boy Scouts of America Faculty Curriculum Committee at American River College, student representative Accounting Society CSUS three years, past president Committee: chair of my congregation's Activities Committee and president of Children's Primary What special skills, talents, or experience (include volunteer experience) do you have? I bring organizational skills, preparation in the topics to be discussed, interest in my fellow committee members, a sense of humor, and the ability to distill the essence of the conversation to clarify and summarize the ideas of the group. General Comments/Statements: It was my responsibility as a staff member at a past employer to manage liability claims, write liability claim staff reports for the Board of Directors, and to prepare the agency for the risk management pool representatives' annual visit. I enjoy this work and this topic, and look forward to being a part of SDRMA. I certify that I am a Board member or a full -time management employee for the agency From which I have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board of Directors. I will commit the time and effort necessary to serve. Please consider my application for nomination /candidacy to the Board of Directors. pp Candidate Signature./ ,12,,nA,G;- Date 5 pecial District Risk Management Authority Board of Directors Candidate's Statement of Qualifications 'rhis information will be distributed to the membership with the ballot, "exactly as submitted" by the candidates. No statements are endorsed by SDRMA. Nominee /Car District/Agenc Work Address Work Phone: Why do you want to serve on the SDRMA Board of Directors? I have served on the SDRMA Board since March of 1999. 1 have served as vice president since January, 2002. During that time, I have seen SDRMA expand significantly. in 1999, SDRMA had 238 members in its property liability program and SDWCA had 73 members in its Workers Comp program. In July, 2003 SDWCA merged with SDRMA and the combined organization now has 429 members in the property liability program and 339 members in the workers comp program. During the same period, assets have increased from $20 million to $116 million. Retained earnings have increased from $7 million to $32 million. Over that time, SDRMA has also branched out into the area of employee health benefits (2006) and currently has 51 agencies (approx 1200 employees) enrolled in that program. A very visible result of this growth is SDRMA's purchase in 2004 of its own building in downtown Sacramento. SDRMA currently occupies most of the third floor, rents the remainder of the building and realizes approximately $400,000 annually in rental income. I am very proud to have been a part of his dramatic growth. I am also proud to have been a part of the board which recently made the decision to reduce rates by 15% for the 2009/2010 program year. I would be honored to have the opportunity to continue serving on this board. What Board or committee experience do you have that would help you to be an effective Board Member? or any other organization) previously mentioned, I have ten years of experience on the SDRMA board of directors. I have also served for irteen years on the Tehachapi Water Availability Preservation Committee, seven years on the Greater iachapi Fire Safe Council, and have served on ACWA's Groundwater Committee and Safe Drinking Water Sub- General Manager of the Bear Valley CSD, I regularly assist the board of directors in the administration of severa riding committees and have (as required or requested) organized and administered ad hoc committees of the and and /or of citizens of the district. Page t of 2 Apd =7 Special District Risk Management Authority Board of Directors Candidate's Statement of Qualifications What special skills, talents, or experience (including volunteer experience) do you have? Substantial military and civilian experience in general management, contract administration /negotiation, project management, energy and environmental issues. Licensed professional engineer in California and Oregon. Certified Special District Administrator and CSDA recognition in Special District Governance. I was a member of he working group appointed by the Senate Committee on Local Government to rewrite the laws affecting Community Services Districts in 2004 (SB 135). ' General Manager for the Bear Valley CSD, I am responsible for providing services relating to: water, astewater, solid waste, roads, drainage, police, park & recreation, mail /postal services, mosquito abatement nil pine bark beetle control. General Comments / Statements Background: 26 years, United States Navy Construction Forces including combat construction (Seabees), base maintenance, and construction management. Vietnam veteran. Enlisted in 1967, retired in 1993 as a Lieutenant Commander, Civil Engineer Corps. Took employment with Bear Valley CSD shortly after retiring. Education: AS (Diesel Technology) Oregon Technical Institute 1967 BS(Mechanical Engineering) University of Washington 1976 BS(Business and Management) University of Maryland 1980 MS(PetroleumEngineering) University of Texas 1981 Organizations: Toastmasters International, Veterans of Foreign Wars, Fleet Reserve Association, Vietnam Veterans of America, National Rifle Association, California Rifle and Pistol Association Hobbies & Interests: Fishing, firearms, judo, scuba, cribbage, outdoors and fitness Personal: ge 62; married 38 years, reside in Bakersfield with wife, daughter and grandkids (ages 16,14, 7, 2, and 1). I certify that I am a Board member or a full -time management employee for the agency from which I have been nominated. I further certify that I am willing to serve as a director on SDRMA's Board of Directors. I will commit the time and effort necessary to serve. Please consider my application for nomination /candidacvtn-the Board of Directors. Candidate Signature\ C/ 2'r" ,/ Date Page 2 of 2 AP'^ 2007 LODEast Valley Water District July 10, 2009 MEMORANDUM To: Board of Directors From: Robert E. Martin, General Manager Subject: Repairs at Well No 120 District staff recently took Well No 120 off -line due to problems with its submersible motor and pump. The well is located near the intersection of Weaver Street and Greenspot Road. The production from this well had dropped off dramatically when it was ultimately shut down. During the well's last pump test, it was producing approximately 1,300 gallons per minute (gpm). After pulling the pump and motor, we discovered that the well was producing a large amount of sand, which is what ultimately destroyed the pump assembly. Several tons of sand was eventually removed from the storage tank at the site. The well itself is an old cable tool well that was originally drilled for irrigation purposes. EV WD retrofitted the casing for domestic use approximately 20 years ago. Our video inspection of the well casing revealed what appeared to be voids behind the casing perforations, which is consistent with the amount of sand produced. Unfortunately, we cannot continue using the well unless we are able to stop the sand production. We have several options available to us. One is to simply decrease the yield of the well such that the slower velocities will cease producing sand. The risk with this is that the yield may have to be decreased so low that the well is no longer viable. A second option is to test pump the well while a video camera is pulled throughout the casing. We have had some success with this technique at other well sites. We have been able to observe the specific locations in a casing where the sand is entering. If we were to find one or more of these specific areas in this casing, we could then seal off that portion to eliminate the sand production. This test, however, will cost approximately $20,000 and take several weeks to accomplish. A third option is to install a liner in the existing casing and place a new gravel pack in the annular space. This will provide a more appropriate barrier against sand intrusion into the well. This will also significantly reduce the yield of the well and will probably cost at least $100,000 to complete. One final consideration is the time required to effect repairs. We are entering our peak demand season and this well is located in our Upper Pressure Zone. This zone is perhaps the most critical in our system and is most susceptible to shortages. After lengthy discussions amongst our engineering and production staff, we feel that the first option is our best course of action at this time. Accordingly, we will begin brushing and bailing the well as soon as a pump rig can be mobilized by Tri County Pump Company who was originally contracted with to pull and inspect the pumping equipment. We will also work with them to select a new pump with a smaller yield (approximately 1,000 gpm). Once a new pump is installed, we will conduct our own pump test at varying flows and measure the resulting sand production. Hopefully, we will find the break point wherein we can produce a reasonable amount of water without a major sanding problem. r F0 F- O U Lu r n o 0 N > O O I L a N J <[ o >m W J IY U W W Cr Cr co W > W J 0 U W K z 0 J_ lr 0 U w Mo o n LIS If 111 � IL N 11 Of 0 U W ILI LLI R LLI � w z-o w 0 Z c� a ~ )� z W O a- w a u_ O (O O LO N v It h I O) 1 M O v O O m M. 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CO E d N <n N_ N C C CC ) m C� _ �U ;) m m¢ mam U a t ma a C i CL CL LL O >LLLL N JJ_ J(n(nn0(i¢=Ua d¢9 7 mm EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Dori Goodin Board Meetings: 9, 23 Conferences and Other Meetings MONTH June 2009 DATE ORGANIZATION PURPOSE 2 Yucaipa WD Mtg w/ Joe Zoba and Dir Levesque _ 3 Special Meeting 11 EVWD Mtq w/ Dir Morales 12 EVWD Assemblyman Adams Breakfast 145 Special Districts Monthly Meetin; _ 24 -26 WESTCAS Summer Conference TOTAL # OF MEETINGS 10 @ $175.00 each $ 1750.00 Travel Expenses: (Details on Back) $ Total Director's Expenses $ 607.36 6� Total Director's Meetings & Expenses $__2357.36 Director's Signature�f,.,.vu t ,Z� Less any Advance Payments $ Date of Board Approval July 14, 2009 TOTAL DUE DIRECTOR $ 2351 TRAVEL EXPENSES Lodgings: (Detailed receipts attached *) _DATE _ FUNCTION ATTENDED AMOUNT 24 -26 WESTCAS $ 357.76 TOTAL LODGING $ 357.76 Personal Auto: (Detailed receipts attached *) DATE _ FUNCTION ATTENDED MILES 15 _. Special Districts(Helendale) 138 24 -26 WESTCAS 234 PARKING FEES $ 20.00_ TOTAL FEES $ 20.00 TOTAL MILES. 372 x $.55 per mile $ 204.60•. Meals: ( Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT •, 12 _- Assemblyman Adams Breakfast $ 25.00 TOTAL MEALS $ 25.00 Other: (Detailed receipts attached *) DATE _ FUNCTION ATTENDED AMOUNT •_ TOTAL OTHER $ - -_ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 607�3F, (Enter this total on the front of form) EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRE =CTOR: Sturgeon MONTH June 2009 2009 Board Meetings:._ 3 & 9 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 9 Novus Public Records Seminar 8 MWD Business & Finance Committee 8 MWD Water Quality & Operations Committee 8 MWD Water Planning & Stewardship Committee 81 MWD Engineering & Capital Program Committee 8 MWD Real Property & Asset Management Committee 9 SB CofC Monthly Mixer 1.1 CMUIP. Legislative Committee 20 Cong. Lewis Town Hall Meeting 15 SBCSDA Monthly Meeting ? TOTAL # OF MEETINGS 5 @ $175.00 each $ 875.00 Motorhome for Solar Challenge Office 512.38 Travel Expenses: (Details on Back) Special Districts (Don & Kip) $ 57.90 _ Director's Signature di� Date of Board Approval 07/14,2009 Total Director's Expenses $ 570.28 Total Director's Meetings & Expenses $ 1,445.28 Less any Advance Payments $ ,TOTAL DUE DIRECTOR $ 1,445.28 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: __ 6o JL S o a1 MONTH So N E- _2009 (Board Meetings: c /3; r j 9 '. C- ).2 3 Conferences and Other Meetings DATE ORGANIZATION PURPOSE _c3 ti - -15T/RC 910,141/., 045 — 0 p 4 -0 TOTAL # OF MEETINGS —8 @ $175.00 each Travel Expenses: (Details on Director's SignatureZL % —� Date of Board Approval $ /`{O Total Director's Expenses $ /t00 Total Director's Meetings & Expenses $ 1 H m ° -_ Less any Advance Payments $ 76L- TOTAL DUE DIRECTOR $ /' 0'9 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: __Le Vesque MONTH JUNE 2009 Board Meetings: 6/9. Conferences and Other Meetinos _DATE ORGANIZATION PURPOSE _ 6/1 North Fork/EVWD Meeting w/ staff re Hooplan 6/2 YV'WD Meeting with staff re tiered rates 6/3 EVWD Special Meeting w/ HDR re tiered rates 6/5 EVWD Meeting wl San Manuel re surplus properties 6/9 Highland Chamber Monthly meeting 6/15 AWWA ACE conference 6/16 North Fork Annual Meeting 6/19 EVWD meeting w/ staff re HQ plans 6/26 EVWD meeting w/ staff re HQ plans TOTAL # OF MEETINGS 9 Oa $175.00 each $ 1575.0E Travel Expenses: (Details on Back) $ 139.92 Director's Signature Date of Board Approval June 2009 Directors Fees ano Expense Report Total Director's Expenses $ 1575.00 Total Director's Meetings & Expenses Less any Advance Payments $ _ TOTAL DUE DIRECTOR $ 1750.0 TRAVEL EXPENSES Lodgings: (Detailed receipts attached') DATE: FUNCTION ATTENDED Personal Auto: (Detailed receipts attached *) DATE: FUNCTION ATTENDED MILES 6/15 AWWA 224 6/15 AWWA AMOUNT TOTAL LODGING $ _ PARKING FEES .58 $ 129.92 $ 10.00 _ TOTAL FEES $ TOTAL MILES x $.55 per mile $ Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED TOTAL MEALS Other: (Detailed receipts attached') DATE: FUNCTION ATTENDED TOTAL OTHER ORIGINAL RECEIPTS REQUIRED June 2009 Directors Fees and Expense Report AMOUNT AMOUNT TRAVEL EXPENSES $ 1 a9.92 (Enter this total on the front of form) EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Morales MONTH June 2009 Board Meetings: _3, 9, 23 Conferences and Other Meetings DATE ORGANIZATION PURPOSE __E:VWD _Meeting w /CFO Brian Tompkins – Budget _ _ 11 _EVWD _Meeting w /Director Goodin – Strategic Planning _ 16 _ — RCAC _Asset Management for Operations (Workshop Review) _ 29 RCAC Budgeting for Operations (Workshop Review) TOTAL # OF MEETINGS_7_ @ $175.00 each $_1,225.00___ Travel Expenses: (Details on Back) $ Total Director's Expenses $_1,225.00 — =- Total Director's Meetings & Expenses $_1,225.00___ Director's Signature Less any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR $_1,225.00___ EVWD Ew JUN 2009.dm -I- . - . Justine Hendricksen From: Justine Hendricksen Sent: Thursday, July 09, 2009 3:03 PM 'ro: Justine Hendricksen Subject: FW: Agenda From: James Morales Jr. Sent: Thursday, July 09, 2009 1:56 PM To: Justine Hendricksen Subject: Ile: Agenda Talking points.for SB 261 (Dutton and Ducheny) (1) SB 26.1 must provide a f exible, local approach to achieving greater water use efficiency based on locally cost-effective measures. (2) SB 261 must not duplicate existing state requirements; i.e., current law (Urban Water Management Planning Act) requires demand management measures to be identified and implemented by an urban water supplier. SB 261 would leave these requirements in place plus impose new requirements. (3) The District opposes granting authority to the Department of Water Resources to impose water use efficiency measures or other actions on local agencies that will achieve a local 20% conservation goal. One size does not f t all 7/9/2009 SAN BERNARDINO AREA CHAMBER OF COMMERCE 546 W. 6TH ST. • P.O. BOX 658 • SAN BERNARDINO, CA 92402 • (909) 885 -7515 • FAX (909) 384 -9979 sba.chamber@verizon.net www.sbachamber.org On behalf of the Board of Directors, I would like to thank you for renewing your investment in the San Bernardino Area Chamber of Commerce. We encourage you, during the coming year to stretch your investment by taking advantage of just a few of the following benefits provided for our members: Brochure mailing service Provide the chamber with 1,000 flyers and $110 by the first Friday of each month and we will mail them through our Flyer Mailing Program Networking opportunities To promote your business, the chamber continues to provide extensive opportunities to market your business through: Personal Networking Opportunities Koffee Klatch Business After Hours Advertising Monthly Calendar SB Business Magazine Flyer program Business Expos Two per year (January and October) The Chamber's priority is to promote our members and make our community a better place in which to operate your business. We are always looking for new ways to offer new benefits to better serve our members. The Chamber's web site provides exposure for our members, including additional advertising opportunities and current community information. Again we thank you for allowing the Chamber to be your advocate for business. Please contact me with any ideas or information to keep us better informed of your needs, or any questions regarding additional Chamber opportunities. Sincerely, - ties 9wvtCO-� Ju i Fenman President/CEO Master Home Owners Association, Inc. 7136 Club View Drive • Highland, California 92346 • (909) 864 -0215 • Fax: (909) 864 -0416 June 30, 2009 Justine Hendricksen C/o East Valley Water District Post Office Box 3427 San Bernardino, CA 92413 Dear Friends On behalf of the East Highlands Ranch staff and residents, I would like to thank you for your participation in our 2nd Annual Home Improvement Fair. Your involvement is this event has helped the Home Fair to become a favored event among our residents. Our phone rang continuously in the days following the Fair from residents who wanted to follow -up with various vendors who showcased impressive services and products. It is our hope that you secured new business from our residents and have established long - lasting relationships that will continue for years to come. We anticipate that this event will continue to grow in leaps in bounds as we seek out the best home improvement vendors in the Inland Empire. Each year we are certain that this event will continue to grow and develop and this can only happen when we have the best vendor's on -hand to meet our residents! Enclosed you will find our monthly newsletter, the East End. This publication is sent our each month to the 2400+ homes that comprise the East Highlands Ranch. If you are interested in placing an ad in this publication, please contact me at: 909 - 425 -3973 and I will be happy to assist you. I have also enclosed a rate sheet for your information. Once again, thank you for your support and I look forward to seeing you at next years' event! Sincerely, i McYetnie John n Recreation and Activities Administrator Enclosure The Monarch Group & A Division of The Management Rust • P.O. Box 13710 • Palm Desert, CA 922 55 -3 71 0 • (760) 776 -5100 Hesperia Recreation and Park District will be hosting the membership meeting at the Percy Bakker Community Center on July 20, 2009. The social hour will begin at 6:00 p.m. with a call to order at 6:45 p.m. Dinner: Mexican food: Cheese Enchiladas, Beef Fajitas, Carnitas, Rice, Beans, Tortillas, Chips, Salsa, Guacamole, Garden Salad and Dessert. Program: Sergeant Linzy Savage from the Hesperia Police Activities League Cost: $25 per person. RSVP to Willow Miller at (760) 244 -5488 or e-mail w_mi(ler @hesperiaparks.com or FAX (760) 244 -2513 by July 13, 2009 Make checks payable to ASBCSD, ATTN: Renee Latu 9850 Banyan Street, Alta Loma, Ca 91737 District /Associate: Attendee(s): Reminder: There is a $2 surcharge for reservations made after the deadline date, as well as for coming to dinner with no reservations. You will also be billed for the dinner if your cancellation is not received prior to the RSVP deadline. ftelan —154 m 02009 Directions to the Percy Bakker Community Center: Take the 15 Highway to Hesperia Exit and go East Turn Right on Main St Turn Right (south) on E Ave End at: 9333 E Ave, Hesperia ew -fl � �'AppjeV'11' VW it I 1 Lu< r s VA OeNVIIMyN Lu< r s VA Agenda for the Association of San Bernardino County Special Districts Membership Meeting June 15, 2009 at 6:45 PM Silver Lakes Clubhouse Helendale, CA CALL 1 -0 ORDER The Membership Meeting was called to order at 7:00 PM, by Director Cox. II. INVOCATION & FLAG SALUTE Greg Cox gave the innovation and Ron Clark initiated the flag salute. III. INTRODUCTIONS 1. Hosting agency — Helendale Community Service District Kimberly Cox introduced Craig Schneider the President of Helendale Community Service District. Mr. Schneider introduced Sandy Haas, another director and their newest director, Ron Clark, the staff, Kristi Rossman and Terry Shidal, and thanked them for putting together the special district dinner. Mr. Schneider introduced Kimberly Cox, the District Manager of the Helendale Community Service District and thanked her for proving the outmost service to their customers. He also thanked Gary for assisting with the District needs whenever asked. Mr. Schneider spoke briefly on Helendale Community Service District's projected conservation goals and the status of their future park. He stated with Kimberly's guidance they are able to meet their goals. 2. First time visitors — Mr. Schneider introduced his wife Barbara, Ron and Debbie Clark as first time visitors to the special districts dinner. V. DINNER Dinner was served to 43 attendees. VI SPEAKERS Ryan from Pasadena Communication announced that he is putting together a Southern California Sustainable event and this is a great opportunity for special districts to participate in a venue that will include local congressional and other government officials. The event will be held November 12, 2009, at the Ontario Convention Center; more information is provided on their website, www.cireenersummit.com VI. ELECTIONS Director Cox asked the candidates to speak on their behalf and announced that after the ballots are passed out and each member representative votes, the ballots will be tallied and the new director will be announced after the dinner. Hank Stoy introduced himself and stated that between 2001 — 2005 he served on the Board of Directors for the Association of San Bernardino County Special Districts. He is a retried Air Force Officer, Vietnam Veteran, and spent a good time of his career working for the Los Angeles Department of Water and Power as part of their management team. He would appreciate the members of the San Bernardino County Special District to vote tonight in favor of him serving on this board. Kati Parker introduced herself and stated that she has served for the Chino Valley Water District Board of Directors for nine years and was recently re- elected for another four -year term. Her background is in environmental engineering, where she attended Humbult for her undergraduate and then UCLA for her Masters. She worked for Inland Empire Utilities Agency (IEUA) for 11 years. She has a three - year -old daughter and a seven - year -old son and feels she is better able to serve the board since she is no longer is working fulltime and can focus her time to special district issues. About 15 years ago she was a recipient of the special district's scholarship and that is one of the reasons that she is interested in serving for the board. She is an advocate for education and legislation. Lastly she became involved because she is concerned that some special districts are being consolidated for the sake of consolidation and being in the middle of drought, consolidating isn't also solution. She thanked the members for their time and stated that she would be honored to serve on the Board of Directors for the Association of San Bernardino County Special Districts. VII. SPEAKER Tamara Alaniz, Water Conservation Program Manager for the Mojave Water Agency gave a presentation on the water conservation program offered through a collaboration of the Mojave Water Agency (MWA) and the Water Conservation Incentive Program (WCIP), which includes rebates for more efficient washers, low flowing toilets and a fifty -cent per square foot incentive to turn -in turf and replace with desert- adapted species. We are currently in the third year of a drought and the Mojave Water Agency is not yet mandating water conservation but urging it by offering water conservation incentives. They are working with the agricultural farmers to develop urban water reducing plans in order to receive grants to implement water conservation methods. However, some agricultural farms are not producing and are left deserted. Since the implementation of the Water Conservation Incentive Program (WCIP), MWA and AWAC have helped to conserve over 411 acre -feet of water per year for High Desert residents, which is enough to supply water to 650 or more families for a year or more. When a property changes hands, the new owner is required to retrofit: their house with water conservation measures. By providing financial incentives for residents to convert their high water using appliances, fixtures and landscapes, over 1,100 high water using toilets have been replaced, over 475 high water using clothes washers have been replaced, and over 1.7 million square feet of turf is slated for removal. (http: / /Ww .moiavewater.org/ home/ about/New$ Artic )es /WCIPOneYearAnniversary.aspx) For additional information about the Water Conservation Incentive Program contact Water Conservation Program Manager, Tamara Alaniz at (760) 946 -7038 or by email, talaniz @mojavewater.org or visit www.highdesertsaveswater.org. Niagara Conservation Corporation is the contractor administering the incentive program in cooperation with MWA and AWAC. VIII. DRAWING: A total of $180 was collected for the raffle. Three (3) $25 amounts were raffled to the membership along with the beautiful centerpieces donated by the Helendale Community Service District on each of the tables; two of the money-raffled-prizes were donated back to the scholarship. A total of $155 was deposited into the scholarship fund. IX. NEXT MEETING The next membership meeting is July 20, 2009 and is being hosted by the Hesperia Recreation and Park District at the Percy Bakker Community Center; Sergeant Linzy Savage from the Hesperia Police Activities League will be speaking. Director Cox welcomed Hank Stoy as the Association of San Bernardino County Special District's new Director. X. ADJOURN: Director Cox Adjourned the meeting at 8:30 pm III cis; CSOA California Special Districts Association A01h Annual Conference & ExhiNtor Showcase September 21 — 24, 2009 Ind an Wells. CA 2009 CSDA Annual Conference & Exhibitor Showcase "9 value the breakout sessions and the information received during the presentations. They give me the opportunity to not only hear the presenters' views on the various topics, but also hear what problems and solutions other districts are dealing with." — Gregory Harmon - General Manager /Chief of Police, Kensington Police Protection and CSD / 1 Y, XFORTY YEARS AND GROWING STRONGER... The California Special Districts Association (CSDA) was formed in 1969 to ensure the continued existence of local, independent spe- cial districts. For 40 years we have been providing our members with advocacy on behalf of special districts, cost - effective benefit programs, information sharing services and educational opportunities for board members and staff. The CSDA Annual Conference & Exhibitor Showcase is the only statewide associa- tion event representing all types of independent special districts including: airport, cemetery, community service, fire, harbor, healthcare, irrigation, library, mosquito and vector control, police protection, sanitation, water, utility and waste management. This premier event not only provides additional education and training, but allows special district board members and management staff the opportunity to network with other districts and CSDA business affiliates. Over 500 special district leaders attend the Annual Conference each year. The 2009 conference is a celebration of our 40th Anniversary and promises to be the best ever. WHY YOU CAN'T AFFORD TO MISS THIS CONFERENCE The CSDA Annual Conference and Exhibitor Showcase is an educational opportunity specifically designed for special district management and operations. Personnel who benefit from this conference include: directors, trustees, general and assistant managers, financial managers, supervisors, board secretaries and other special district staff members. Attendees will benefit by: • Interacting with industry experts • Hearing success stories from colleagues • Learning about challenges and solutions from special district case studies • Being the first to hear about industry trends • Gaining knowledge from nationally recognized speakers • Attending specialized workshops and sessions designed to address the needs of today's special district • Meeting one -on -one with industry suppliers who understand your needs • Attending numerous networking opportunities • Making new contacts and maintaining key relationships • Earning Credit Incentive Points (CIPs) from the Special District Risk Management Authority • Learning how to think strategically in changing and difficult times Prigress KM(NOTE & SUPER SESSION Oyu. P TUESDAY, SEPTEMBER 22, 2009 9:00 -10:30 a.m. - Opening Keynote Session Dr. Pete Johnson - "Rapid Execution As Your Competitive Advantage" Join us for this dynamic opening keynote address when Dr. Pete Johnson, known as the Strategy Execution Guru and Transformational Leadership Expert, discusses how strategic execution is all about how to leverage the use of your critical resources - budgets, people, technology, expertise and time. This has always been the deciding factor that will always separate tomorrow's top performing business professionals and companies from the rest of the field. From this session you will learn about the highly adaptable 24 -7 Rapid Execution System that focuses on 24- hour, 7 -day and 90-day time - clocks. TUESDAY, SEPTEMBER 22, 2009 2:00 - 3:00 p.m. - Super Session Eileen McDargh - "Work for a Living and Still be Free to Live" Make no mistake - everyone works - whether for free or fee! How can you work smart and live happier? Is it even possible in this fast - paced, frantic world? From senior executives to front line employees, this issue is key to the changing nature of America's workforce and today's world. We hear about the need to balance personal and work priorities, but how do you go from burned out to fired up? How can we juggle the many responsibilities and demands on our busy lives? In this insightful and interactive program you will: - Understand why traditional models of balance no longer work in these times of change. Discover how to conduct your own "CAT" scan of life. Acquire the skills to "sail" within the five critical areas of living. Create your own action plan for juggling the demands of your fast -paced life. Develop personal strategies for creating "a life by design, not by default!' Learn at least three methods for effective self- management and self - improvement that you can put to work immediately. WN CSDA ANNDALCONFBBENCE @ EOiBMIX SHOWCASE l like the workshops! There are many workshops to attend and all are relevant to the needs of my district!" — Sherry Sterrett. Director, Pleasant Hill Recreation and Park District WEDNESDAY, SEPTEMBER 23, 2009 jiVS'7r %E 9:00 -10:45 a.m. - Keynote Session - -�`+ Disney Institute - "Change Leadership" ZN Sponsored by SDRMA The reasons for leading a change effort in an organization are typi- cal!y very simple: We want to do it we need to do it or we have to do it Creating a positive, lasting change is not always as easy. Averaging 14 years Disney leadership experience, professional Disney Institute speakers have experienced all three scenarios as Disney Theme Parks has evolved from a single theme park and two resort hotels to the top vacation destination in the world. Your speaker will share valuable insights on when and why an organization should change and the role of the leader in shaping a positive, sustainable change. WEDNESDAY, SEPTEMBER 23, 2009 3:00 - 4:00 p.m. - Super Session Bob Nelson, Ph.D. - "Keeping Up in a Down Economy: How a Culture of Recognition Can Improve Focus and Performance in Your Organization Today" Most employees today feel overworked and underappreciated. During times of change when we are asking them to do more with less, they report feeling less valued and more stressed for their efforts than ever before. Bob Nelson, Ph.D., best - selling author of 1001 Ways to Reward Employees (now in its 53rd printing) and The 1001 Rewards & Recognition Fieldbook, will expand your thinking of what recognition means and how you can better and more frequently recognize those you work with -- even with little time, resources or budget. THURSDAY, SEPTEMBER 24, 2009 10:30 -12:00 p,m. - Closing Keynote Ralph Heim - Program & Brunch "Understanding the State's Fiscal Issues and What's Next for Special Districts" Join us for our closing brunch as CSDA Legis- lative Advocate Ralph Heim gives attendees the most up -to -date information on the state of the state budget and special district revenues. 2009 has been an exceptionally challenging year for local government and the state and Heim will give attendees the most current information on the issues facing both. ® MONDAY, SEPTEMBER 21, 2009 8:30 -11:00 a.m. CSDA Board of Directors Meeting 9:00 a.m. - 4:00 p.m. ' Pre-Conference Workshop: Governance f Foundations Training csw: oar (Module 1: Special District Leadership ■ + ■ Academy) As the core of CSDAs Special District Leader- ship Academy, this workshop serves as the "foundation" for the series on the effective governance of special districts. We will discuss the three critical dimensions of governance: Special District Trustees as Policy Leaders, The Effective Special District Board and The Board's Responsibilities and Roles in Special Districts. At this workshop, attendees will learn how to: Develop a unity of purpose on their board, understand and work within the board's role in the district, build a strong, positive operational culture on the board and organize the formal structure of the board. If you are a special district profes- sional, you must include this training in your schedule. 9:00 a.m. - 4:00 p.m. Pre - Conference Workshop: Grant Seeking - The Fundamentals for Special Districts presented by rnunm,xanwar CPS Human Resource Services In this ever - changing economy, it is critical that organi- zations seek new and innovative funding sources. This workshop exposes participants to the world of private and government grants. This class provides an overview of the steps needed for an organization to become prepared to seek grants. In addition, participants will learn what makes an organization competitive in the grant seeking process, the resources available to find grants, and the most com- mon reasons grants are not awarded. Noon - 5:00 p.m. CSDA Golf Tournament at the Indian Wells Golf Resort 6:00 - 8:00 p.m. CSDA Conference Kickoff Reception honoring Business Affiliates (all attendees welcome) TUESDAY, SEPTEMBER 22, 2009 9:00 -10:30 a.m. Opening Keynote Presentation and Continental Breakfast - "Rapid Execution As Your Competitive Advantage" - Dc Peter Johnson Join us for this dynamic opening keynote address when Dr. Pete Johnson, known as the Strategy Execution Guru and Transformational Leadership Expert, discusses how strategic execution is all about how to leverage the use of your critical resources. 11:00 -12:00 p.m. - New Revenue Options? A Briefing on Special Assessments & Taxes - Reaching Out to the Public: Communication Strategies that WORK! - SDRMA/PreventionLink Online Safety Training Program - New Enhancements - SDRMA C/P Points - Practical Approach to Modern Asset Management - The Brown Act: Updates & Ensuring Compliance - SDRMA C/P Points - Required AB 1234 Ethics Training (Part One) - SDRMA CIP Points 12:30 - 2:00 p.m. Exhibitor Showcase Grand Opening & Lunch 12:30 - 7:00 p.m. Exhibitor Showcase open 2:00 - 3:00 P.M. (suesx SESSION) JL"Work for a Living and Still be Free to Live" - Ms. Eileen McDargh Make no mistake - everyone works- whether for free or fee! Listen to Eileen McDargh explain how you can work smarter and live happier. 3:30 - 4:30 p.m. - Must Have Communication Protocols for District Staff and Board Members - CIP Points - Practical Budgeting Processes and Tools - Tips, Tools & Legal Requirements for General Manager Evaluations - Public /Private Partnerships: Making it a Win -Win - Investing Your District's Dollars in Today's Market - What You Need to Know ^ - Required AB 1234 Ethics Training (Part Two) - SDRMA CIP Points 5:00 - 7:00 p.m. President's Reception at the Exhibitor Showcase Pr'09resS 13 WEDNESDAY, SEPPTEMBER 23, 2009 8:00 - 9:00 a.m. Coffee with the Exhibitors 8:00 a.m. - 3:00 p.m. Exhibitor Showcase open 8:0D - 9:00 a.m. Chapter President„ Roundtable Meeting �t °saesy „ 9:00 -10:45 a.m. SDRMA Breakfast, Keynote Session and Safety Awards Sponsored by SCIRMA Disney Institute - Change Leadership Listen as an experienced speaker from the Disney Institute shares valuable insights on when and why an organization should change and the role of the leader in shaping a positive, sustainable change. 11:00 a.m. -12:00 p.m. - Financing Options in Challenging Economic Times (CSDA Finance Corporation consultants) - Special Districts & LAFCO: Trends, Changes and Updates Return on Investment: HR as a Strategic Collaborator, Measuring Impact and Success Effective Governance & Leadership: Tools for Special District Directors/ Trustees - SDRMA CIP Points Strategies for Achieving Excellence in Financial Reporting SDRMA Claims Management for Public Agencies SI7RMA CIP Points 12:30 - 2:00 p.m. � I anromi, Women Lead California Women, Lead Luncheon (ticketed event) or Lunch on Your Own 2:00 -- 2:45 p.m. Break and dessert with the Exhibitors 2"CSDAANNWLCONFERENCEA➢D MMRSNOWWE "As a general manager, l have found the CSDA conference to be three full days of education, information and legalities that greatly assist me in my responsibilities." — David Aranda - General Manager, Stallion Springs Community Services District 3:00 — 4:00 p.m. (SUPER SESSION "Keeping Up in a Down Economy: How a Culture of Recognition Can Improve Focus and Performance in Your Organization Today" - Bob Nelson, Ph.D. Bob Nelson, Ph.D., will expand your thinking of what recog- nition means and how you can better and more frequently recognize those you work with -- even with little time, resources or budget. 5:30 - 7:00 p.m. Chapters Reception (all attendees welcome) 7:00 -10:00 p.m. CSDA Awards Banquet and Entertainment Presentations: Innovative Program Award - Exceptional Public Outreach Award - William Hollingsworth Award - 2009 SDLF District of Distinction Accreditations and Certifications - 2009 SDLF Special District Administrators Live music by Tonic Sol -fa - the musical group referred to by the New York Times as 'A vocal kaleidoscope ... unique to the human voice." THURSDAY, SEPTEMBER 24, 2009 M 8:30 -10:30 a.m. Required Harassment Prevention Compliance Training - SDRMA CIP Points 8:30 - 9:30 a.m. - Practical Budgeting Processes and Tools (repeat) - Special Districts & LAFCO: Trends, changes and updates (repeat) - New Revenue Options ?: A Briefing on Special Assessments & Taxes (repeat) 9:30 -10:30 a.m. - Special District Grant Writing: Tips & Examples on How to Get that Next Grant - Effective Governance & Leadership: Tools for Special District Directors/ Trustees (repeat) - SDRMA CIP Points - Meeting the GASB 45 Requirements: Keeping Your District in Compliance 10:30 a.m. -12:00 p.m. Closing Keynote Program & Brunch - Ralph Heim "Understanding the State's Fiscal Issues and What's Next for Special Districts" Ralph Heim will give attendees the most up -to -date infor- mation on the state of the state budget and special district revenues. BE A PART OF THE 40TH ANNIVERSARY CELEBRATION... During the 2009 Annual Conference, we will take a look back at milestones in the history of the organization, people and districts who made a difference, legislation that impacted and shaped the organization and our educational achievements. Emphasis will also be placed on the prog- ress that has been made in recent years and the opportuni- ties that lie ahead. At the conference, we will have speakers and activities that will showcase CSDAs organizational growth and development, enhanced services and opportunities for CSDA members, and we will highlight the significant strides made by special dis- tricts in the areas of legislative advocacy, education and tech- nology. We invite your district to be a part of this celebration by submitting stories or milestones from the past 40 years that helped shaped your district or organization. Please contact Nicole Dunn at nicoled @csdanet with your story ideas. CSDA AWARDS PROGRAM The CSDA Awards Program celebrates the ingenu- ity, creativity and diversity of our member districts. We are now accepting nominations for the following awards: Board President of the Year - General Manager of the Year - Excellence in Community Service - CSDA Chapter of the Year - Innovative Program Award - Exceptional Public Outreach Award To find out more about the awards program, please visit the conference website at conference.csda.net for all the details. The deadline to submit award mate- rials is August 7, 2009. Winners will be notified prior to the Annual Conference and will be presented an award at the conference in September. Contact Diana Zavala at dianaz@csdanet if you have any questions. PLAY IN THE CSDA ANNUAL GOLF TOURNAMENT! Manday, September 21, 2009 11:011 a.m. - Player Check -in 12:00 p.m. - Shotgun Start- Scramble Indian Wells Golf Resort 44 -500 Indian Wells Lane Indian Wells, CA www.indianwellsgolfresort.com 11:00 a.m. - Driving Range open 6:00 p.m. - Conference Reception Registration tee: $125.00 per player. Fee includes: green fees, cart w /GPS, range balls, box lunch, beverage cart and raffle prizes. For rental clubs, please contact the course directly. The golf resort is located next door to the Renaissance Esmeralda Resort. The hotel will provide shuttle transportation and will transport your clubs to the golf resort. Make checks payable to: "CSDA" Submit payment and form to: CSDA Attn: Golf Tournament 1112 1 Street, Suite 200 Sacramento, CA 95814. Visit our conference website to pay online with a credit card: conference.csda.net Please contact Laura DeOrio at CSDA if you have any questions at laurad @csda.net or toll -free 877924.2732. P�n, ANNUAL GOLF Golfer- $125.00: District Company: Phone Fax: Preferred foursome Playo.r 2 - $125.00: Player 3 - $125.00: Playcr 4 - $125.00: sa kE YBTWR SHOWCWSE CSDA wishes to thank all of our 2009 sponsors for their involvement and support of this year's Annual Conference and Exhibitor Showcase! AllU�MODI,N iance SPONSORSHIP OPPORTUNITIES CSC, CSOAFIICO11 ID"A Gain valuable name recognition and expo - companies sure by becoming a sponsor of CSDAs 40th Women Lead ENGAGE - EMPOWER- ENGAGEELECT CONFIRMED SPONSORS AS OF MAY 2009 SDRMA BEST BEST &KRIEGEM litU LMCR Human Resource Serutces M NOSSAMAN LLP AYD MONK MGr IXC. • California Special Districts Alliance • CSDA Finance Corporation • Special District Risk Management Authority • Best Best and Krieger • California Women Lead • Contractor Compliance and Monitoring, Inc. • CPS Human Resource Services • Nossaman, LLP • TIAA -CREF It's not too SPONSORSHIP OPPORTUNITIES late to join the Gain valuable name recognition and expo - companies sure by becoming a sponsor of CSDAs 40th above as Annual Conference & Exhibitor Showcase. sponsors of We have several sponsor packages available this year's ranging from $500 - $15,000. Become a conference. sponsor of a keynote or breakout session, pre -con workshop, luncheon, coffee break, attendee giveaway items, to just name a few. Contact Laura DeOrio at laurad @csda net or toll -free at 877.924.2732 to have a sponsorship package designed specifically to meet your marketing needs! Prig 3 Y roo,,iress CS9A Annual Surfaces and Miles Rmanace Attendee Registration Form CSDA's 2009 Annual Conference and Exhibitor Showcase Renaissance Esmeralda Resort 44-400 Indian Wells Lane, Indian Wells, CA 92210 Registration Information September 21 -24, 2009 (Please print) All future correspondence will be sent to the person listed as the key contact. One form net attendee Three Ways to Register 1. Online by visiting the CSDA Annual Conference website at conference.csda.net 2. Fax number: 916 - 442 -7899. All faxed forms must include credit card payment. 3. Mail: CSDA, 11121 Street, Suite 200. Sacramento, CA 95814. Please include registration form and payment. Checks should be made payable to: California Special Districts Association, Oue:stions? Contact the CSDA Education Department at toll -free 877.924.2732 or 916.442.7887. Who qualifies for member rates? Al I California Special Districts Association members. Not sure if you are a member? Contact the CSDA office at toll -free 877 - 924 -2732 to find out if you are already a member. It's not too late to become a CSDA member. Simply contact Cathrine Lemaire at cathrinel ®esda.net or call toll -free at 877 - 924 -2732. Name: Title: District _- bYreei address: City: State: Zip: Phone: Fax: Ismail: Website: Member status: O Member ❑ Non - member ¢am ftegistraboui Peas d�.1PU �.Ad9 %?! ;` .B@gulertafterAini WBTOTAL.. 17 CSDA Member - Full Conference $525.00 $550.00 17 Non- member - Full Conference 5085.00 $710.00 17 Guest - Full Conference $250.00 5300.00 C7 CSDA Member - one -day registration ❑Tuesday ❑ Wednesday 0Thursday $250.)[10 nectar day� � $275.00 each day ❑Non- member - One -day registration ❑Tuesday f7 Wednesday El Thursday $49.00eacIn day $435.D0 each day �rss�aa� — - SeparateRegistrationFees: '' Member '' Nommemser.. SUBTOTAL - C3 Pre- Conference Workshop: Governance Foundations Training $225.00 $300.00 17 Pre- Conference Workshop: Grant Seeking — The Fundamentals for Special Districts $225.00 $300.00 E3 CSDA Golf Tournament $125.00 ❑ California Women Lead Luncheon $ 40.00 ❑ CSDA Awards Banquet (Guests only) Payment Information $ 05.00 - TOTAL C9 Check ❑ visa 0 Mastercard Account name: Account Number: Expiration date: Authorized Signature: Registration fees include: • Kick -Off Reception Monday evening • Keynote session on Tuesday, Wednesday and Thursday • Exhibitor Showcase Lunch Tuesday • Exhibitor Showcase Tradeshow Tuesday and Wednesday • President's Reception • SDMRA breakfast an Wednesday • All Super Session events Tuesday and Wednesday • All breakout sessions on Tuesday, Wednesday and Thursday • Chapters Reception on Wednesday evening • 40th Anniversary Awards Banquet & Dinner Wednesday • Closing Brunch Thursday 2009 Ca[U ANNUAL CONPER'aNCE Cancellation /Substitution Policy Cancellations must be in writing and received by CSDA no later than August 21, 2009. All cancellations received by August 21, 2009 will be refunded less a $25 processing fee. There will be no refunds for cancellations made after August 21, 2009. Substitutions are acceptable and must be done in writing. Please submit any cancellation notice or substitution request to laurad @csda.net N ::Efts. CSDA CONFERENCE LOCATION & HOTEL Information " " f# " Palm Springs Says Welcome! Another air service alternative is the FSkp 11-letf 000d;crSow til, r 11,1 Ontario International Airport. Sp Desert Resod ha . heoti a Th(l Onta oa,[)o,' 'oc�:t(2(! u;t an how a: (i ire "?[ if sry ',r' 1 0 wid vi5 wt� ` f, i, O.0 ! (0Ij ])!'.ov, ;it, oh, -I ;t(;I) m� mcf: t�w' 0O ,ca,:; 1:� ;)r� f, t'(�O' ie' 1)')1'! �)i'i( in 17 : o z•,c hol n,.eiai S ri,qjs Ranked one of :r essiihle to the a,(-,a S !ha U; "�d Stases bi Fo!IjO,,.(.fwi since 2003. Renaissance Esmerada 11:10 Swa:aa Rat Pac, OjOtaf 'j ,, 1)()j: rs homu 10 9 '.�P' ()I a' rjjjj(�C ",j Resort and Spa to ha:!: 2'iyi!i,j iiuekende:s a o'icr Over 550 a vi 1�ie !Op (Iestfrat,n s, it I,(" _... 'Ae C4 10 -8" 08 Ala;Ka A r io. Aroci can A:, hues. Conti �c•dal. Getting there By air Do:a. United. US AiT4!av�, j-d G,cat CSDA room rates: $179.00 plus %V:' a :lh❑!e sCrfz'e to lho L,k(, Auin,es. V,vt th,c Ontario ntott,l 0, .j taxes and fees. 0(, Rcsors /o, Nrpa't fehs'le for 10"to a (f "(!d ,!o': Reservations: 1.800.446.9875 Room cut-off date: September 6 1�' Driving there 0. L,),, Aiiqcle,, J,C;l Pcil il Sp. 'r It ta0u 1 8_7 0, ("'I)t if ee tr( f",( 1 o. io, 1r) A.' Car rental discount s' A, I (" '0- 1'0111 VOW 1 0'11( ()I fl(, (All ma • Qfw court'" ikO a;O)o, t I fe;'/ ("af peifai ofle!l')(J �fl The first *Od A 'I" cs[)/� f( at,(. /,,.I night room and tax deposit becomes S A" yt ❑ NON-REFUNDABLE if a reservation is cancelled after the cut-off Date: Sunday, wf'rod' YoO "o rtahr. September 6, 2009. V: sr)l I: )I "I'fl 11 s0l onlo a1 I 1(rf t/ (,o.11 of ('�'!I A! '0 4c, T he d, u. 'kill 3- i II y` � i k S, t _ WwfvdfF6 ""@W. lit'•.'_'Tz + l` NB'S ti mxr t r I . < k 4_:.,_ I i' ,k 11 II l t t I I L I t ,i, CONFERENCE Reserve your space early! Space will sell -out quickly! The California Special Districts Association was Join the list of past vendors who benefitted formed in 1969 to ensure the continued existence from exhibiting: of local, independent special districts. For over 40 -Assessments USA & Canada, Inc. years, CSDA has been offering its members cost- • Bank of New York Trust Company efficient programs and representation at the State Capitol and boasts a membership of over 900 special districts throughout California. We are the only statewide association representing all types of independent special districts including: harbor, airport, parks and recreation, sanitation, cemetery, community service, fire, irrigation, library, mosquito & vector control, police protection, waste manage- ment, water, utility and healthcare. The CSDA Annual Who should exhibit? Conference brings -Accountants together key decision -Architecture Design makers from special -Attorneys/Law Firms districts including: •Banks /Financial Advisors/ -Operation Managers I Investment Bankers -General Managers • Fire & Police Chiefs ice Companies -Construction/Design and Planning Consultants -Engineering Firms -Energy Consultants and Suppliers -Environmental Consultants • Government Organizations -Human Resource Consultants -Information/ Magazine -Office Suppliers /Distributors • Product Distributors -PR/Marketing Firms • Recruitment Advisors -Research Analysts -Relocation Consultants -Training Services • Other companies that provide products /services to districts -Banker's Life • Bartle Wells Associates • Best Best & Kreiger •BHI Management Consulting -California Association of LAFCos -CA Department of General Services -California Rural Water Association -California Women Lead •CaIPERS Office of Employer & Member Health Services -CD-Data/Parcel Quest -CPS Human Resources Services • DataBank IMX/True Point Solutions •eFile Cabinet -Full Metal Imaging •Granicus, Inc. • Harris & Associates • Incrementum •Johnson Controls -Koff & Associates •Liebert Cassidy Whitmore -Lincoln Financial Advisors -Meyers Nave •Mobi -dic •Muni Temps -Nationwide Retirement Solutions •NBS •PARS •PFM Asset Management, LLC • Rural Community Assistance Corporation -SCI Consulting Group •SyTech Solutions -Tyler Technologies -U.S. Bank -U.S. Insurance Liability Group • Union Bank of California • Utility Cost Management, LLC -Utility Service Co., Inc •VUEWorks, Inc. /Springbrook Software • Wachovia Portfolio Services — CalTRUST 12 Pnoress ARE YOU A BUSINESS AFFILIATE OR IT PAYS TO BE.A BUSINESS AFFILIATE MEMBER OF CSDA! t/E:NPOR LOOKING FOR MARKETING If you register as an exhibitor or attendee, you will receive lower rates if you are a OPPORTUNITIES? CSDA Business Affiliate. The CSDA Annual Conference can be that . vehii:10 This event can, give you that one- CSDA Business Affiliate membership is available at five investment levels, on -one, face time you <<re looking for with starting at $800 per year. Business Affiliate membership provides you with an esiabldilibd cGenti> whine introducing iyourself array of benefits guaranteed to increase your visibility and interaction with special to potential new CSDA members interested in district decision- makers. Depending on the level of your membership investment, tapping into yl ur%ervice;or product you can receive: • Discounted exhibit booths at the Annual Conference HERE I IS Al 'IVIPLE OF • Additional invitations to the Business Affiliate Reception Eck Hill3l.TOR AI!dID SPONSO�#S fill P • Complimentary conference registrations fl'PPC- iln"TUi ITIE,S1 I • Participation in the Business Affiliates Golf Tournament Be'a;partll f the Exhibitq Showcase p • Complimentary use. of CSDA membership mailing list .. — t?ooth sj�acn� is filling up fast! i • Listing in the CSDA online Buyers Guide As p6 eA bitor,'receive Ja full .06ference 'And much more! registration. • Paiti6ipatf ililfte GSDAAnnual golf Bankers, engineering firms, human resource consultants, financial advisors and ToirAamht's construction companies are just a few of the kinds of businesses that belong to ! • Be ^ome Gollf Tot rhambnt sponsor. CSDA and take advantage of the marketing and networking opportunities we offer. * As RA exh, bitjr an /ors onsor receive Q Business rer ogniti eitr'Fheconferenc� vvebsite. Affiliate membership maximizes your participation in the CSDA Annual Rey a {ve a Iel Erecognitio throughout Conference. For more information on the benefits of membership and to find n thelconfe n el J out which level best suits your needs, please contact Cathrine Lemaire at • Gr<�,nd Op nu p',Lulicheon is i the 877.924.2732 or cathrine! @csda.net Be 18, Part' f tt ei P+sident's R�' cQption held in tihe ExFi bi4,rIShnwcase. I i a haftiie'priie for morelproduct or sefiTe e o ure..I Le .. } firs u� 1h needs of .your clients. I �.9 I HOW TO BECOME AN Becoming an Exhibitor Your exhibitor booth includes: - 8'x 10' booth space - Draped back wall with 3' high draped side rails - An exhibitor identification sign - Company listing in the on -site program guide including a 30 word company description - Company listing on our conference website - A pre -show listing of our conference attendees, for your marketing use - A 2009 CSDA Annual Conference & Exhibitor Showcase website banner to use to promote your participation at the event - Two full conference registrations (including meals) - A post -show listing of conference attendees Exhibitor Schedule Registration and Move -In - Monday, September 21 2:00 — 6:00 p.m. - Tuesday, September 22 8:00 — 10:30 a.m. Exhibits Open - Tuesday, September 22 11:30 am. - 7:00 p.m. - Wednesday, September 23 8:00 am. — 3:00 P.M. Move -Out - Wednesday, September 23 3:00 - 6:00 p.m. The keynote sessions and sit -down meal functions will be next door to the Exhibit Hall. The lunch and President's Reception will be on Tuesday, September 22 and held in the Exhibit Hall. Any scheduled special refreshment breaks in the morning and afternoon will be held in the exhibit hall to maximize traffic flow. Don't miss this opportunity to develop new relationships, reconnect with existing clients and make valuable contacts. If you only pick one tradeshow to exhibit at this year, this should be that one event! 2009 Floorplan 0 Booth has been sold ENTR FROM HOTEL ......................................................... ............................... EXHIBITOR TERMS AND CONDITIONS 1. ELIGIBLE EXHIBITS Exhibition is restricted to companies that are in good standing with CSDA CSDA reserves the right to determine the eligibility of any company or product for inclusion in the conference and reserve the right to reject, evict or prohibit any exhibit in whole or in part, or any exhibitor, or his /her representatives, with or without giving cause. 2. NON- ENDORSEMENT CSDA does not in any way imply endorsement of any product or service of any exhibitor by entering into the exhibitor contract 3. REFUNDS CSDA will provide a refund of 50 percent of the booth rental fees if written notice is received on or before August 15, 2009. NO refunds issued after August 15, 2009. NO EXCEPTIONS. 4. SUBLETTING SPACE Exhibitors may neither assign, sublet/apportion the whole or any part of space allotted without written approval of CSDA. Approval is subject to eligibility as described in Eligible Exhibits. 5. CANCELLATION CSDA's performance, in whole or part, is subject to acts of God, war (whether declared or not) government regu- lation or advisory, disaster, fire, earthquakes, accidents or other casualty, strikes or threats of strikes, civil disorder, acts or threats of terrorism, government retaliation against foreign enemies, curtailment of transportation services or facilities, the unavailability of the contracted facility, lodging or other necessary facilities, or other causes beyond CSDA's control making it illegal, impos- sible or commercially impracticable to hold the CSDA Annual Conference. CSDA shall immediately notify exhibitors in the event of termination. 6. HOLD HARMLESS To the fullest extent permitted by law, exhibitors shall indemnify, defend and hold CSDA, its subsidiaries, and their officers, employees and agents, harmless from any and all liability that might ensue from any cause whatsoever as- sociated with exhibitor's attendance at exhibition and use of space at the CSDA Annual Conference. 7. BOOTH ASSIGNMENTS Booths will be assigned on a'first come, first served' basis and in the best interest of the exhibition. Assignment of exhibit space shall be solely at the discretion of CSDA There is no guarantee that requested spaces shall be assigned. Application for booth space must be made by mail or by fax with payment in fun. Booths will not be reserved by phone. 6. EXHIBIT INSTALLATION /DISMANTLING Union jurisdictions prevail over all set -up and dismantling of exhibits including signs and laying of carpet This does not apply to the unpacking and placement of your merchandise. Any installation of exhibits or displays that requires the use of hand tools, or more than one person, or longer than 30 minutes to install, shall be installed by union labor. 9. FIRE, SAFETY AND HEALTH The exhibitor agrees to accept full responsibility for compli- ance with local, city, and state Fire, Safety, and Health Ordinances regarding the booth installation and operation of equipment All exhibit materials and equipment must be reasonably located within the booth and protected by safety guards and devices where necessary to prevent personal accidents. 10.INSURANCE All exhibitors are responsible for supplying a certificate of insurance by August 15, 2009. The certificate must show that the exhibitor carries no less than $500,000 of general liability insurance. It is strongly suggested exhibitors arrange all risk coverage. iNpgmgs ra ress CSDA Annual Conference and Exhibitor Showcase Exhibitor Registration Form CSDNs 2009 Annual Conference and Exhibitor Showcase Renaissance Esmeralda Resort 44- 4001ndian Wells Lane, Indian Wells, CA 92210 EXhibitor Showcase Application and Contract Exhibitor Show Dates - September 22 -23, 2009 Exhibit Booth Rates: $2,500 -Prime Booths lone left) $1,000 corner booth- CSDA Member $1,175 corner booth - Nen- member $750 Standard - CSDA Member $1.125 Standard - Non- niemher (Please print) All future correspondence will be sent to the person listed as the key contact. Please return this form and payment to: CSDA - Annual Conference, 11121 Street, Suite 200, Sacramento, CA 95814. Fax number. 916.442.7889. Fax must include credit card payment. Or visit our conference website conference.csda.net to register online. Who qualifies for member rates? All California Special Districts Association members. Not sure if you are a member? Contact the CSDA office at toll - free 877.924.2732 to find out if you are already a member. It's not too late to become a CSDA member. Simply contact Cathrine Lemaire at cathrinelOcsda.net or call toll -free at 877.924.2732. Submission of application does not guarantee a booth assignment. All applications are subject to approval. Questions? Contact the CSDA Education Department at toll -free 877.924.2732 or 916.442.7887. 'total number of booths requested: 1st hooth location choice: 2nd booth location choice: Key contact: _ Title: Company name: Street address: City: State: Zip: Phone: Fax: Email: Website: Phrase identify when you will set up your booth: ❑Monday, 2:00 -6:00 p.m. ❑Tuesday, 8:00 -10:30 a.m. )tooth Price _ 17 $2, 500.00 –Prime Booths l4 booths located in the pre - function area outside the exhibit hall) 17 $1,000.00 corner booth - CSDA Member EJ $1,175.00 corner booth - Non - member C7 $ 750.00 standard in -line booth – CSDA Member ❑ $1,125.00 standard in -line booth – Non - member Special Requests Please list special requests for consideration in booth assignments (i.e. any companies you do not wish to be located rustic, etc. If products or services are listed and notthe company names, your request cannot be considered. Payment Information Booth once: $,_ O Checks ❑ Visa ❑ MasterCard Accountnumber. Total Amount Due: $. _ Name on card: Expiration date: Authorized signature: _ L__— Cancellations: Any cancellation must be made in writing. If notification is received prior to August 15, 2009, CSDA will refund 50 percent of the amount paid. Cancellations made on or after August 15, 2009 will not be eligible for a refund. wa) CSDA ADwAC Comstcsnce a aaDatamon sxowaase 15 California Special Districts Association REENIM 11121 Street, Suite 200 Sacramento, CA 95814 IN©t7E3 Aproud California Special Districts Alliancepartner. """'MIXED ADC 945 Ju8* e» East Vabey water District Fa Ow3w Son Bernardino, CA 924133427 PRSRT STD U.S. Postage PAID Permit Ho. 316 Sacramento, CA If1]lS�y�p V �iJ ;uN 2 2UU9 East Valley Water District `4"69 Fj P.e.j . BOD -944 -RACE AUTO CLUB SPEEDWAY.COM EMMUWA "r+7YZi�mr I gE 2009 Auto Club Speedway Chamber Zone October 8 -11, 2009 Take advantage of this unique opportunity to showcase your product or service to our fans during the Pepsi 500 weekend in the Opportunity, California FanZone as NASCAR comes to California for the first inaugural Chase race! , k A For Only $500 Package includes 4 DAYS to showcase your product or service to our fans... AL ;:;C; Thursday, Oct. 8 — Stater Bros. Racefest Friday, Oct. 9 - Qualifying Day Saturday, Oct. 10 - Camping World 300 Sunday, Oct. 11- Pepsi 500 AND ALSO INCLUDES: A -(4) Reserved admissions to the Pepsi 500, October 111h -(4) Pre -Race Pit Passes -1 10'x 10' footprint for display in Opportunity, California FanZone " -(1) Table at the Chamber Mixer on October 8th & Chamber Mixer: Thursday, October 8, 2009 & 0461k, 5 - 8pm; Individual Admission $15 - Exclusive area for Chamber Mixer attendees to network during Racefest event - NASCAR Driver Appearances - Live Musical Entertainment - Food & Beverage Deadline to purchase 4 Day package: September 11, 2009 Please contact: Steve Reilly at (909 ) 429 -5133 or sreilly @autoclubspeedway.com it IIIIBA(45CM' �� Sprinter crra'sE.E, . Pepsi 9 = RI2NT� =UP -5 O O 2009 AUTO CLUB SPEEDWAY PEPSI 500 CHAMBER ZONE Thursday, October 8 - Sunday, October 11, 2009 REGISTRATION FORM COMPANY: NAME: ADDITIONAL REPRESENTATIVES (Up to 3): ADDRESS: TELEPHONE: EMAIL: TITLE: FAX: FEE ENCLOSED (4- DAY) 10x10 Space in CHAMBER ZONE & Chamber Mixer $500 (tax inclusive):QTY:_ (1 -DAY) 10x10 Space at Chamber Mixer exclusive for food vendors $140 (tax inclusive):QTY:_ TOTAL AMOUNT ENCLOSED: $ MAKE COMPANY CHECKS PAYABLE TO: AUTO CLUB SPEEDWAY CREDIT CARD PAYMENTS MAY BE SUBMITTED VIA FAX TO 909.429.5500, OR BY MAIL TO THE FOLOWING CONTACT: Auto Club Speedway (Attn: Steve Reilly) 9300 Cherry Ave. Fontana, CA 92335 Phone: 909.429.5133 E-mail:sreilly@autoolubspeedway.com NAME ON CARD COMPANY CREDIT CARD CARD # EXP DATE SIGNATURE AUTHORIZATION DATE There is a $100 cancellation fee. Notification of cancellation is required whether or not registration fees have been paid. No refund for cancellations after September 24, 2009 or for "no shows" Confirmation materials will be emailed to you approximately two weeks and one week before the date of the event (October 8 -11, 2009).