HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 07/28/2009e East Vai i ey
' W, ter District
3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA
BOARD MEETING July 28, 2009 3:00 P.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors ".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
--------------------------------------------- --- -- --- ---- -- ------ - - - -..
1. Public Comments
2. A pproval of Agenda
CONSENT CALENDAR
3. Accounts Payable Disbursements: Accounts Payable Checks #220492 through 4220702
which were distributed during the period of July 9, 2009 through July 23, 2009, in the
amount of $516,621.97 and Payroll and benefit contributions for the period ended July 22,
2009 and included checks and direct deposits, in the amount of $224,629.22 and $7,761.46.
Total Disbursement for the period $749,012.65.
4. General Managers fee's and expenses
NEW BUSINESS
5. Annual review, discussion and possible action regarding Resolution 2008.03 — A Resolution
of the Board of Directors of the East Valley Water District establishing policies for its
compensation, reimbursement, ethics and sexual harassment training, and insurance
coverage
6. Discussion and possible action regarding Resolution 2009.16 — A Resolution of the Board of
Directors of the ]East Valley Water District, San Bernardino County, State of California,
adding delinquent non -paid charges to annual taxes levied upon the property for which the
charges are delinquent and unpaid
7. Discussion and possible action regarding claim for damages from Freddy Nava
8. Discussion and possible action regarding claim for damages from Ray Slade
9. Discussion and possible action regarding the GIS Data Conversion Contract
10. fnvestment report for Quarter ending June 30, 2009
REPORTS
11. General Manager / Staff Reports
12. Consultant Reports
13. Committee Reports
a. Legislative (Standing)
b. Budget (Standing)
c. Public Outreach (Standing)
14. Oral comments from Board of Directors
MEETINGS
15. State of the State, Hosted by Chamber of Commerce Governmental Affairs Committee,
National Orange Show, Renaissance Room, August 7, 2009
CLOSED SESSIONS
16. Conference with legal counsel — Anticipated Litigation
(Significant exposure to litigation pursuant to Government Code Section 54956.9(b))
One Potential Case
17. Conference with .legal counsel — Existing Litigation
Government Code Section 54956.9(a)]
Name of Case: San Bernardino City Unified School District vs. Imma P. Chacon, et al.,
San Bernardino County Superior Court Case Number CIVDS 908940
ADJOURN
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Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification
or accommodation, including auxiliary aids or services, that is sought in order to participate in the
above- ager..dized public meeting should be directed to the District's Administrative Manager at
(909) 885• -4900 at least 72 hours prior to said meeting.
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2
EastValley
'mater District
Board Memorandum
From: Elrian W. Tompkins /Chief Financialr
Subject: Disbursements,
Recommendation:
Approve the attached list of accounts payable checks and
payroll issued during the period July 9, 2009 through July
23, 2009.
Date: JULY 28, 2009
Background:
Accounts payable checks are shown on the attached listing and include numbers 220492 to 220702 for
A total of $516,621.97.
The source of funds for this amount is as follows:
Unrestricted Funds $516,621.97
Grant Funds $0.00
Payroll and benefit contributions paid for this period totaled $224,629.22.
Director payroll paid for this period $7,761.46
Total disbursements $749,012.65.
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IEastballey
IE�. r Water District
Board Memorandum
From: Brian W. Tompkins / Chief Financial Officer
Subject: General Manager's Expenses. 2�1
Recommendation:
Approve the attached list of payments and reimbursements
for General Manager expenses during the period July 9,
2009 through July 23 ,2009.
Background:
DATE: JULY 28, 2009
Business and Travel expenses incurred by the General Manager and paid during the reporting period
stipulated above totaled $1251.97.
A summary of theses expenses by authorized payment methods follows:
American Express — R Martin
771.04
American Express — J Hendricksen
CalCard -- R Martin
CalCard — J Hendricksen
CalCard — E Bateman
Direct Reimbursement
480.93
Total
1251.97
RESOLUTION NO. 2008.03
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
ESTABLISHING POLICIES FOR ITS COMPENSATION,
REIMBURSEMENT, ETHICS AND SEXUAL HARASSMENT TRAINING,
AND INSURANCE COVERAGE
WHEREAS, the :Board of Directors of the East Valley Water District finds as follows:
A. The East Valley Water District ( "the District') is a county water district organized and
operating pursuant to California Water Code Section 30000 et seq.
B. The District is governed by an elected Board of Directors ("the Board ") whose
activities are subject to the requirements of California law, including but not limited to the "Local
Government Sunshine Bill" ( "AB 1234 "), which took effect on January 1, 2006.
C. The purpose of this resolution is to ensure compliance with AB 1234 and to establish
policies with respect to (1) Board member compensation, (2) Board member reimbursement, (3)
Board member ethics training, (4) Board member sexual harassment training, and (5) Board member
insurance coverage.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS of the East
Valley 'Plater District as follows:
Section 1. COMPENSATION.
1.1. Amount. The amount of Board member compensation paid by the District shall be
determined in accordance with all applicable requirements of the California Water Code. Pursuant to
said requirements. the Board shall set the rate of such compensation for a day's service, and shall set
the maximum number of day's service for which a Board member may receive compensation each
month :from the District, by adoption of a separate ordinance.
1 2. Day's Service.
1.2.1. Meetings. For purposes of determining Board member entitlement to
compensation under the ordinance referenced in Section 1.1 of this Resolution, the term "day's
service" is defined as attendance or participation of a Board member, in person or by telephone, at an
eligible meeting with one or more other parties for the performance of official duties on behalf of the
District. An "eligible meeting" as used herein includes, but is not limited to, the following:
(a) Any occurrence that is listed in Government Code Section 53212.1(a);
(b) A regular, special, or emergency meeting of the Board;
(c) A meeting of a standing, ad hoc, or advisory committee of the Board;
(d) A meeting with the District's General Manager involving the
operations of the District;
(e) A meeting with the District's auditors, attorneys, or other consultants
involving matters for which the consultants have been retained by the District;
(f) A meeting of a local, state, or federal body with subject matter
jurisdiction affecting the operations of the District;
(g) A meeting with a local, state, or federal representative concerning
matters involving the operations of the District;
(h) A meeting of organizations with interests in matters involving the
functions and operations of the District;
(i) A conference, seminar, or organized educational activity involving
matters related to the functions and operations of the District; and
(j) All other occurrences for which the Board member has obtained prior
approval from the Board to attend or participate on behalf of the District.
2
1.2.2. Daily Limitation. If a Board member attends or participates in multiple
meetings in a single day, the Board member shall only be entitled to compensation for one eligible
meeting on that day.
1.2.3. Ineligible Meetings. Meetings that would not generally be considered an
eligible meeting for purposes of Board member entitlement to District compensation under the
ordinance referenced in Section 1.1 of this Resolution shall include social gatherings, picnics,
parades, festivals, awards banquets, holiday events, retirement dinners, and similar functions, unless
previously pre - approved by the Board.
1.3. Procedure. To receive compensation for attendance or participation at eligible and/or
approved meetings, a Board member shall submit to the District's General Manager a payment
request. for the calendar month by noon Thursday preceding the first regular Board meeting of the
following month; at which time the Board will consider approval of the payment request. Payment
requests that are not timely filed will be considered at a subsequent Board meeting.
Section 2. REIMBURSEMENT.
The District shall reimburse Board members for costs incurred related to attendance or
participation at eligible and /or approved meetings as defined in Section 1 of this Resolution, as
provided herein.
2.1. Eligible Expenses. Expenses eligible for reimbursement shall be limited to (1)
registration or tuition costs, or other charges for participation at the meeting; (2) transportation to and
from the meeting, including airfare, car rental, or mileage for use of a Board member's own
automcbile, and other miscellaneous transportation costs (shuttle, taxi, parking, etc.); (3) lodging at
the single -room rate: and (4) reasonable costs of meals.
3
2.2. Budget Limits. The maximum amount of District -paid expenses that each Board
member may annually incur without separate prior Board approval is $8,000 each fiscal year.
Expenses incurred by the District that are unused by a Board member requesting District payment
thereof may be charged back to that individual Board member at the discretion of the Board.
2.3. Rates.
2.3.1, Registration. Tuition. and Meeting Charges. The District reimbursement rate
for registration or tuition costs, or other charges for participation at a meeting, shall be the actual
amount :.ncurred, not to exceed the maximum rate published by the conference or activity sponsor for
timely registration after applying all applicable deductions for any available discounts.
2.3.2. Transportation.
(a) Members of the Board must use government and group rates offered by
a provider of transportation services for travel when available. If such rates are not available, the
District reimbursement rate for Board member transportation shall be the actual amount incurred, not
to exceed $100.00 per day's service (except for airfare, which shall not exceed the cost of round -trip
coach airfare).
(b) The District reimbursement rate for mileage by use of a Board
member's own vehicle shall be calculated on the basis of total miles driven for District purposes at
the rate specified in the Internal Revenue Code in effect at the time of the vehicle usage.
(c) The District reimbursement rate for vehicle parking by a Board
member shall be the actual amount incurred.
2.3.3. lodging. Members of the Board must use government and group rates offered
by a provider of lodging services when available. If the lodging is in connection with an accepted
conference or organized educational activity, lodging costs must not exceed the maximum group rate
4
published by the conference or activity sponsor, provided that lodging at the group rate is available to
the member of the Board at the time of booking. If a government or group rate is not available, the
District reimbursement rate for Board member lodging shall be the actual amount incurred, not to
exceed the rate for comparable lodging.
2.3.4. Meals. The District reimbursement rate for Board member meals shall be the
actual amount incurred, not to exceed $125.00 per day's service.
2.3.5. Other. District reimbursement of all other actual and necessary expenses
incurred by a Board member shall be computed using the applicable Internal Revenue Service rates
for reirribursement as established in Publication 463, or any successor publication. All expenses that
do not fall within this reimbursement policy or the Internal Revenue Service reimbursable rates, as
provided above, shall be approved by the Board in a public meeting before the expense is incurred.
2.4. Ineligible Expenses. Board members shall not be eligible for District reimbursement
of any expenses that are incurred in connection with an ineligible meeting described in Section 1.2.3
of this Resolution, nor for any expenses that are otherwise incurred by any person traveling or
attending a meeting as a guest of the Board member. No Board member shall be eligible for District
reimbursement of any expenses for personal services not related to District business.
2..5. Expense Forms. The District shall provide expense report forms to be filed by the
members of the Board for reimbursement for actual and necessary expenses incurred on behalf of the
District in the performance of official duties. The expense reports shall document that expenses
meet the policy reflected in this Resolution for expenditure of public resources. Board members
shall submit to that District's General Manager expense reports for the calendar month by noon
Thursd.ay preceding the first regular Board meeting of the following month, and the reports shall be
accompanied by the receipts documenting each expense. At the first regular Board meeting of each
month, the Board will consider approval of District reimbursement of Board member expenses
incurred during the previous month as reflected in the timely -filed expense reports. Expense reports
that are riot timely filed will be considered at a subsequent Board meeting. All documents related to
reimbursable District expenditures are public records subject to disclosure under the California
Public Records Act.
;'..6. Reno . Board members shall provide brief reports on meetings attended at the
expense of the District at the next regular meeting of the Board.
Section 3. ETHICS TRAINING.
3.1. Reauirement.
3.1.1. Service Prior To 2006. Each local agency official in District service as of
January 1, 2006, except for Board members whose term of office ends before January 1, 2007, must
receive training in ethics laws before January 1, 2007. Thereafter, each local agency official must
receive such training at least once every two years.
3.1.2. Service On Or After 2006. Each local agency official who commences service
with the District on or after January 1, 2006, must receive training in ethics laws no later than one
year from the first day of service with the District. Thereafter, each local agency official must
receive such training at least once every two years.
3.2. Atiplic'ltion.
3.2.1. Local Agency Official. As used in Section 3.1 of this Resolution, the term
`local agency official` means all of the following:
(a) All Board members; and
(b) All executive staff of the District.
I
3.2.2. Ethics Laws. As used in Section 3.1 of this Resolution, the phrase "ethics laws"
includes, but is not limited to. the following:
(a) Laws relating to personal financial gain by public servants, including,
but not limited to, laws prohibiting bribery and conflict -of- interest laws;
(b) Laws relating to claiming prerequisites of office, including, but not
limited to, gift and gravel restrictions, prohibitions against the use of public resources for personal or
political purposes, prohibitions against gifts of public funds, mass mailing restrictions, and
prohibitions against acceptance of free or discounted transportation by transportation companies;
(c) Government transparency laws, including, but not limited to, financial
interest disclosure requirements and open government laws; and
(d) Laws relating to fair processes, including, but not limited to, common
law bias prohibitions, due process requirements, incompatible offices, competitive bidding
requirements for public contracts, and disqualification from participating in decisions affecting
family members.
3.3. District Responsibilities.
3.3.1. Records. The District shall maintain records indicating (a) the dates that local
agency officials satisfied the requirements of Section 3 of this Resolution and (b) the entity that
provided the training. The District shall maintain these records for at least five years after local
agency officials receive the training. These records are public records subject to disclosure under the
California Public Records Act.
3.3.2. Notice. The District is required to provide information on training available to
meet the requirements of Section 3 of this Resolution to its local agency officials at least once
armualh
N
Section 4. SEXUAL HARASSMENT TRAINING.
4.1. Requirement.
4.1.1. Service Prior To 2008. Each Board member in District service as of January
1, 2008, must participate in the District's program of providing at least two hours of classroom or
other effective interactive training and education regarding sexual harassment to its supervisory
employees no later than six months from the effective date of this Resolution. Thereafter, each
Board member must participate in such training at least once every two years.
4.1.2. Service On Or After 2008. Each Board member who commences service with
the District on or after January 1, 2008, must participate in the District's program of providing at
least two hours of classroom or other effective interactive training and education regarding sexual
harassir_ent to its supervisory employees no later than six months from the first day of service with
the District. Thereafter, each Board member must participate in such training at least once every two
years.
4.2. District Responsibilities. The training and education required by Section 4 of this
Resolution shall include information and practical guidance regarding the federal and state statutory
provisions concerning the prohibition against and the prevention and correction of sexual harassment
and the remedies available to victims of sexual harassment in employment. The training and
education shall also include practical examples aimed at instructing District supervisors in the
prevention of harassment; discrimination, and retaliation; and shall be presented by trainers and
educators with knowledge and expertise in the prevention of harassment, discrimination, and
retaliation.
Q
Section 5. INSURANCE COVERAGE FOR BOARD MEMBERS.
5 1 Current Directors. Pursuant to California Water Code Section 31008 and the
applicable provisions of California Government Code Section 53200 - 53210, the District, subjectto
such terms and conditions as may be established by the Board, shall make health and welfare benefits
available to its active Board members and their spouses and dependent children under the age of 21,
dependent children under the age of 25 who are full -time students at a college or university, and
dependent children regardless of age who are physically or mentally incapacitated (collectively,
"Dependents "). The District shall pay the costs of such insurance coverage for those Board members
and their spouses and Dependents who elect to accept said benefits, during the period of time that
such Board members are serving in office as Board members of the District. Effective January 1,
2009. the health and welfare benefits made available under this Section shall not exceed the level of
insurance benefits provided by the District to its regular full -time employees.
5.2. Former Directors.
5.2.1. Continuation of District -Paid Benefits.
(a) Pursuant to the requirements of California Government Code Sections
53200 -53210 and the policy adopted by the Board by minute action on November 28, 1988, and
subsequently clarified by minute action on February 13, 2007, the District, subject to suchterms and
conditions as may be established by the Board, shall pay the costs of health and dental insurance
coverage to former Board members who (a) elect to accept such benefits, (b) served in office after
January 1, 1981, (c) were not first elected to a term of office that began on or after January 1, 1995,
and (d) served not less than 12 years on the Board at the time of termination.
(b) Pursuant to the requirements of California Government Code Sections
53200 - :53210. the District, subject to such terms and conditions as may be established by the Board.
0
shall pay all, or such portion as the Board may elect, of the premiums, dues, or other charges for
health and welfare benefits of those former Board members, and the spouses and Dependents of such
former Board members for whom those health and welfare benefits have been provided by the
District. who elect to accept such benefits and were Board members who (a) were first elected or
appointed to the Board prior to July 1, 1994, and are thus not otherwise excluded from membership
in the Public Employees Retirement System ( "PERS "), (b) obtained membership in PERS due to
their membership on the Board, (c) are eligible to retire from membership in PERS, and (d) formally
retire from membership in PERS.
5.2.2. Continuation of Self -Paid Benefits. Pursuant to the requirements of California
Government Code Sections 53200 - 53210, the District, subject to such terms and conditions as may
be established by the Board, shall make health and welfare benefits available to its former Board
members who do not meet the requirements of subsections (a) or (b) of Section 5.2.1 above, and to
the spouses and Dependents of such former Board members, who agree to and do pay the full costs
of such insurance coverage and otherwise participate on a self -pay basis, and who satisfy any and all
additional eligibility requirements imposed by PERS. The election requirements for the insurance
coverage provided herein, and the length of time in which said coverage shall be made available to
such participants upon election, shall be the same as is set forth for the continuation of benefits under
the Consolidated Omnibus Budget Reconciliation Act of 1985.
Section 6. REVIEW OF RESOLUTION ON ANNUAL BASIS.
Each year the Board shall review this Resolution to determine its effectiveness and the
necessity for its continued operation. The District's General Manager shall report to the Board on
the operation of this Resolution. and make any recommendations deemed appropriate, including
proposals to amend the Resolution. Upon conclusion of its review. the Board may take any action it
10
.._:
deems appropriate concerning this Resolution. Nothing herein shall preclude the Board from taking
action on the Resolution at times other than upon conclusion of the annual review.
Section 7. SEVERABILITY.
If any provision of this Resolution, or the application thereof to any person or circumstances,
is held invalid, such invalidity shall not affect other provisions or applications of this Resolution
which can be given effect without the invalid provision or application, and to this end the provisions
of this Resolution are declared to be severable.
Section 8. EFFECTIVE DATE.
The provisions of this Resolution shall become effective upon adoption and shall supersede
the provisions of Resolution No. 2005.36 adopted by the Board on December 13, 2005.
Adopted this I 91 day of February, 2008.
AYES: Directors: Goodin, Ld Vesque, Sturgeon, Wilson
NOES: None
ABSTAIN: None
ABSENT: Director: Negrete
ATTEST:
Secretary, Board of Directors
11
�-
President, Board fo Directors
RESOLUTION 2009.16
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY,
STATE OF CALIFORNIA, ADDING DELINQUENT NON -PAID
CHARGES TO ANNUAL TAXES LEVIED UPON THE PROPERTY FOR
WHICH THE CHARGES ARE DELINQUENT AND UNPAID
WHEREAS, the Board of Directors of the East Valley Water District has
prepared a report and statement of those delinquent non -paid charges for water and
other services within the District which were delinquent and un -paid for thirty-
days or more on July 1, 2009.
WHEREAS, the Board has decided that said delinquent and unpaid charges
are to be included in the property tax levied on said property pursuant to California
Water Code Sections 31701 (e) and 31701.5 et.se .
THEREFORE, the Board of Directors of the East Valley Water District
does hereby resolve, determine and order as follows:
Section 1. That the report of the East Valley Water District's delinquent
and unpaid charges for water and other services within the District which remain
unpaid and delinquent for thirty days or more on July 1, 2009 is hereby adopted
and approved by said Board.
Section 2. That the unpaid and delinquent charges listed in said report for
each. parcel of property are fixed at the amount listed in said report.
Section 3. That the Secretary shall file with the County Auditor of the
County of San Bernardino and the Board of Supervisors of the County of San
Bernardino, in the time and manner specified by the County Auditor and Board of
Supervisors, a copy of such written report with a statement endorsed hereon over
the signature of the Secretary, that such a report has been finally adopted and
approved by the Board of Directors, and that the County Auditor shall enter the
amount of such charges against the respective lots of parcels of land as they appear
on the current assessment roll.
Section 4. That the County Tax Collector shall include the amount of
charges on bills for taxes levied against their respective lots and parcels of land
and, therefore, the amount of such unpaid and delinquent charges shall be
collected at the same time and in the same manner by the same person as, together
with and not separately from, the general taxes, if any, for the District or the
County of San Bernardino and shall be delinquent at the same time, and thereafter
be subject to the same delinquency penalties.
The foregoing Resolution was duly adopted at a Regular Meeting of the
Board of Directors of the East Valley Water District by motion made, duly
seconded, and carried on July 28, 2008.
ROLL CALL:
AYES:
NOES:
ABSENT:
ATTEST:
EAST VALLEY WATER DISTRICT
Donald D. Goodin, President
Robert E. Martin, Secretary
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN
THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE
TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR,
COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE
RESPECTIVE PROPERTY TAX BILLS
*2009 -2010 COUNTY TAX ROLLS'
WW35 - SU01
ACCOUNT
NUMBER
PARCEL NUMBER
OWNERS NAME
TOTAL DUE
0440185 -03
0150- 441 -12 -0000
152.66
0710139 -01
0273 - 163 -22 -0000
144.26
Page t of 6
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN
THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE
TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR,
COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE
RESPECTIVE PROPERTY TAX BILLS
"2009 -2010 COUNTY TAX ROLLS"
WW35 - SU01
ACCOUNT
NUMBER
PARCEL NUMBER
OWNERS NAME
TOTAL DUE
0730062 -03
0273- 232 -21 -0000
239.64
1120'148 -06
0279 -053 -17 -0000
164.08
Page 2 of 6
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN
THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE
TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR,
COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE
RESPECTIVE PROPERTY TAX BILLS
*2009 -2010 COUNTY TAX ROLLS*
WW35 - SU01
ACCOUNT
NUMBER
PARCEL NUMBER
OWNERS NAME
TOTAL DUE
1040138-08
408.09
1221067 -03
~_
0288- 541 -24 -0000
253.80
Page 3 of 6
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN
THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE
TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR,
COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE
RESPECTIVE PROPERTY TAX BILLS
*2009 -2010 COUNTY TAX ROLLS*
WW35 - SU01
ACCOUNT
NUMBER
PARCEL NUMBER
OWNERS NAME
TOTAL DUE
0530044 -09
1191- 051 -13 -0000
167.48
_
0082724 -02
1191- 481 -41 -0000
60.07
Page 4 of 6
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN
THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE
TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR,
COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE
RESPECTIVE PROPERTY TAX BILLS
*2009 -2010 COUNTY TAX ROLLS*
WW35 - SU01
ACCOUNT
NUMBER
PARCEL NUMBER
OWNERS NAME
TOTAL DUE
0920023 -04
1192- 071 -14 -0000
83.33
1441682 -00
1192 - 581 -36 -0000
255.64
Page 5 of 6
THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN
THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE
TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR,
COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE
RESPECTIVE PROPERTY TAX BILLS
*2009 -2010 COUNTY TAX ROLLS*
WW35 - SU01
ACCOUNT
NUMBER
PARCEL NUMBER
OWNERS NAME
TOTAL DUE
1561006 -01
1200- 361 -23 -0000
153.97
1642686 -02 _
1201- 431 -12 -0000
92.39
193
Page 6 of 6
28373.07
Law Upces of
Z. Dean Hakkak
Z. Dean'YSakkaic, Esq. A Professional Law Corporation
5440 E. Beverly Blvd., Suite A
Los Angeles, California 90022
(323) 832 -9900 - Fax: (323) 838 -1226
July 1, 2009
East Valley Water District
3654 East Highland Avew #18
Highland, CA 92346
RE,: Client's Name: Freddy Nava & Ray Slade (ZH3022 )
Date of Loss: 04/19/2009
Your Claim No.:
Your Policy No.:
Dear Adjuster:
Please be advised that our office has been retained by the above - referenced client(s) with
respect to accident, which occurred on the date set forth, hereinabove.
Our preliminary investigation reveals that the accident was the direct and proximate
result of the negligence of your insured. Consequently, we are holding your insured responsible
for the personal injuries and property damage sustained by our client(s) as a result of the above
said accident.
'We are operating under the basis of belief that you, on behalf of your insured, are
accepting one- hundred (100 %) percent liability related to this matter. If for any reason, you
disagree and/or are not accepting one - hundred (100 %) percent liability, contact me immediately
by telephone with your follow up in writing. Any and all disputes you may have regarding your
complete and total liability shall be directed to me within seven (7) days from the date of this
letter.
.1 am requesting that you advise us of the policy limits of any and all policies of insurance,
which may provide coverage for your insured, considering the facts and circumstances of the
said accident.
'While I know there is considerable reluctance to provide such policy limits, a plaintiff is
allowed to inquire what such limits are, and a defendant is required to inform the plaintiff and /
or clailr ant of said policy limits.
I refer you to the following authority in California, which provides for the discovery of
such information requested: Pettie vs. Superior Court (1960) 178 Cal. App. 2d 680, 3 Cal . Rptr.
267; Ladden v. Superior Court (1959) 167 Cal. App. 2d 391.
Law Office.,, of
Z. Dean Aakkak
A Professional Low Cvpmaiion
"One of the purposes of permitting a plaintiff to ascertain the facts of the
coverage and the limits of the policy is to permit a settlement to be worked out on the basis of
realities." Smith vs. Superior Court (1961) 189 Cal. App. 2d 6, 11 Cal. Rptr 165, 159."
Please contact my legal assistant, MARITZA CORMALIS , immediately so that our
client's property damage can be expediently resolved. Be advised that your principal and your
insured are responsible for all storage fees, towing fees, car rental bills and lossof use
compensation. Therefore, it is in their best interest, that there be a quick and amicable
disposition of the property damage settlement. All property damage drafts are to be mailed to
our office.
As soon as we receive the medical specials, we will forward them to your office along
with a demand letter.
Please be advised that it is our policy not to engage in pre - litigation discovery.
Therefore, neither the statement of our client(s), nor the authorization(s) to obtain medical and /
or employment documents will be allowed. However, if your office insists in pre - litigation
discovery, we will make an exception, if you agree to the following:
1. Any statement taken of our client(s) is in lieu of a deposition, and
2. There will be equal access to pre - litigation discovery, in that it is a mutual exchange
(eg.your insured / defendant is available for a statement; disclosure of defendant's
employment; provide duplicate photographs of defendant's vehicle; at our
expense, etc.)
Enclosed please find a copy of the Designation Letter. Thank you for your anticipated
professionalism and cooperation.
Very truly yours,
Law 9* es of Z. Dean Hakkak
Z. can Hakkak
Attorney At Law
ZH:mc
654 EAST HIGHLAND AVE #18 I'mm t_j 164/1 _
„l xopL — HIGHLAND, CA 92346 co.
_.�^ (909) 885.4900 FAX(909) 8895732
Phones OOV 0,70
CLAIMS FOR DAMAGES
_ TO PERSON OR PROPERTY
4Gmir ect to certain statutory exceptions, an action for money or damages may not be maintained against the
I7i:strfct unless written claim has been timely presented to the District and rejected in whole or in part.
A Ldrn shall be presented by the claimant or by a person acting on the claimant's behalf.
A in >wer all questions. Omitting information could make your claim legally insufficient.
14.%Tae� and address of the person to whom you desire notices or communications to be sent regarding this claim.
' i,Js claim form must be signed on page 2 at bottom.
aaltach sepaaaate sheets, if necessary, to give full details.
::iX hl EACH SHEET
✓r ;a.ddress to which you desire notices or communications to be sent regarding this claim: �v
Lew =i'tn Z, non, ) HnYwy _ �uUa � C�Nrjyz,\ T-qd W inn 'q&
vlo :4 id DAMAGE or
nr ri did DAMAGE or
hc� e did DAMAGE or
and locate on diagram on reverse side
pi ova riate, give street names and address and measurements from
���� a, lli" Imo. Klee
Fri: particular ACT or OMISSION do you claim caused the injury or
u1y or damage if known:
Yr3, I).AMAGE or 1 URIES do you
'hal AIAOUNT do ybu claim on account of each item of injury or damage as
rc reputation: .
7D F-0)I0.J
names of
or damages
Of
causing
Nt i" :;TIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis
surance payments received, if any, and names of Insurance Company:
PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
:F :�ardifnres meade on account of accident or injury: (Date - Item) (Amount)
3r1r „a;ad Address of Witness, Doctors and Hospitals:
READ CAREFULLY
For all accident claims piece on following diagram names of streets, including North, East. South, and West:
di: gate place of accident by' X ” and by showing house numbers of distance to street comers.
If District Vehicle was involved, designate by letter' A' location of District vehicle when you first saw it, and by' B' location. of
Dur. ;eai or your vehicle when you first saw District vehicle: location of District vehicle at time of accident by "A-1 " and location of
oi: rse 11; or your vehicle at the time of the accident by "B "1" and the point of impact by-X'.
NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant.
FOR OTHER ACCIDENTS
(I {I J1
SIDEWALK
CURB
i
11
or person faim on
PARKWAY
FOR AUTOMOBILE ACCIDENTS
F 71 t::,Mrtl trn'aints may be requreszooe maminad as to their cia
Pime :eiltation o a false `daim is a felony (Calif. Penal Code Sec. 72)
C. tILIS MUST BE FILED WITH BOARD SECRETARY.
DEPART ME NI OF CALIFORNIA HIGHWAY PAT"Ot
TRAFFIC COLLIS11ON REPORT
CHIP 555-03 (Rev. -1 -03, OPI 061
SllEC A, COR117101S I ", - "N
COLLISION OCCURRED ON
- L'C>
ORI IT". -1 1-: :.,Nl:A
11"VE IIPS 1,11"f ":7t
Property Damage Only
cl"
MlLLArr_ sT-
IT
Dricinal K, Office,. copl to Involved pany�ies)
LVIT Rjo I PHOLR NUMBF�: PART
�GE SE: I NAME IAOORFSS' Y NU
�- i _ _1 I Plh e __ �51
_
'AGE iSEX INAME I)DRESS IFli ON; NUMBER `V`Q1 y F.11
PROP NAME D
nREl, OAM.AGFQ PROPERTY
eiwwr 'u'l 'V-V5
PRIMARY COLLISION FACTOR
Ultlplcll :NIIMPEF
��'79
1E LILRI Fc. 01*1111�::
BLAI I REPORTING OFFICER
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PoLl( . NUMBER
BQ_Y[.E !DIR TRAVEL !0N Rl:F.T0kHI,,RWAY
VC SEC', )(114 )101 A71 I I
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LVIT Rjo I PHOLR NUMBF�: PART
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'AGE iSEX INAME I)DRESS IFli ON; NUMBER `V`Q1 y F.11
PROP NAME D
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eiwwr 'u'l 'V-V5
PRIMARY COLLISION FACTOR
TRAFFIC CONTROL DEVICES
j 72—
INFORkliTIO�
2 MOVEMENT PRECEDING
LIST NUMBER (la OF PARTY Al FAULT
COLLISION
VC SEC', )(114 )101 A71 I I
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PR:PARER'S NAME I.D NUMBER M0. DAY YEAR REVIEWER';; NAME MO DAY YEAR
211 fi Li • (°'t. b 5 I
OSP 03 79259
East Val ley
Water District
June: 9, 2009
MEMORANDUM
To: Robert Martin, General Manager
Frora: Richard Becerra,,
Subject: Sink hole on Victoria Avenue
On April 19`h, I received a call from Dave Hernandez about a sinkhole on Victoria
Avenue, just North of the freeway. He said it was about 6' wide, 10' long and 7' deep,
and that a car would fit down in there. He also said that he thought he was looking at our
wager main and that is was exposed but not leaking. I told Dave to cut out a little more,
back fill it and that we would investigate it Monday morning.
On Monday, April 20`h, I had Dave video our sewer main and the storm drain to
see if he could see a problem and he found none.
On Tuesday, April 2151, I had Hank S. and a crew cut out more of the black top
and dig up the sink spot to see what was going on. We got down to the storm drain, but
still didn't notice a problem. I decided to go into a storm drain manhole that was just
north of the sinkhole and that's when I noticed that there was no bottom to one section of
the storm drainpipe. I called Ron B., he called Bob M., and we met with Dennis Barton
(City of Highland), out there to discuss the problem. Dennis agreed that the problem was
the City of Highlands at that time and thanked us for all the help. We then back filled the
hole and passed the problem to the City of Highland.
RB: e[b
Ea.stValley
1:4f OWater District
June 9, 2009
MEMORANDUM
To: Robert Martin, General Manager
From: Dave Hernandez,
Subject: Sink hole on Victoria Avenue
Sunday, April 19th, at approximately 7:00 pm, I received a call from Mike Moore
about a sinkhole at 6601 Victoria.
I arrived on scene at about 7:20 pm. The on -call worker from the City of Highland
was setting up delineators and barricades around the hole. The hole was about 6'X10'
and 7' deep.
I called Rick B. to inform him of the sinkhole and we decided to repair the hole
since a part of the water main was exposed. We cut out and removed the blacktop, the
back.filled and compacted it in layers and finished it off with temporary blacktop. I called
Pino from the City of Highland and we picked up all the delineators and signs.
C—�
DH: et!)
NooaK 1-11 ML Gmau
Justine Hendricksen
From:
Rick Becerra
Sent:
Wednesday, July 15, 2009 8:35 AM
7o:
Justine Hendricksen
Subject: storm drian on victoria just north of 210 frwy
Page 1 of 4
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Law Uffices of
Z. Dean Hakkak
Z. Dean flakkac, Esq. A Professional Law Corporation
5440 E. Beverly Blvd., Suite A
Los Angeles, California 90022
(323) 832 -9900 - Fax: (323) 838 -1226
July 1, 2009
East Valley Water District
3654 East Highland Avew #18
Highland, CA 92346
RE: Client's Name: Freddy Nava & Ray Slade ( ZH3022 )
Date of Loss: 04/19/2009
Your Claim No.:
Your Policy No.:
Dear Adjuster:
Please be advised that our office has been retained by the above - referenced client(s) with
respect to accident, which occurred on the date set forth, hereinabove.
Our preliminary investigation reveals that the accident was the direct and proximate
result of the negligence of your insured. Consequently, we are holding your insured responsible
for the personal injuries and property damage sustained by our client(s) as a result of the above
said accident.
We are operating under the basis of belief that you, on behalf of your insured, are
acceptin;; one- hundred (100 %) percent liability related to this matter. If for any reason, you
disagree and/or are not accepting one - hundred (100 %) percent liability, contact me immediately
by telephone with your follow up in writing. Any and all disputes you may have regarding your
complete: and total liability shall be directed to me within seven (7) days from the date of this
letter.
I am requesting that you advise us of the policy limits of any and all policies of insurance,
which may provide coverage for your insured, considering the facts and circumstances of the
said accident.
While I know there is considerable reluctance to provide such policy limits, a plaintiff is
allowed to inquire what such limits are, and a defendant is required to inform the plaintiff and /
or claimant of said policy limits.
I refer you to the following authority in California, which provides for the discovery of
such information requested: Pettie vs. Superior Court (1960) 178 Cal. App. 2d 680, 3 Cal . Rptr.
267; Ladden v. Superior Court (1959) 167 Cal. App. 2d 391.
Law Offices of
Z. Dean Hakkak
A Professional Lmv Corporation
"One of the purposes of permitting a plaintiff to ascertain the facts of the
coverage and the limits of the policy is to permit a settlement to be worked out on the basis of
realities." Smith vs. Superior Court (1961) 189 Cal. App. 2d 6, 11 Cal. Rptr 165, 159."
Please contact my legal assistant, MARITZA CORMALIS , immediately so that our
client's property damage can be expediently resolved. Be advised that your principal and your
insured are responsible for all storage fees, towing fees, car rental bills and lossof use
compensation. Therefore, it is in their best interest, that there be a quick and amicable
disposition of the property damage settlement. All property damage drafts are to be mailed to
our office.
As soon as we receive the medical specials, we will forward them to your office along
with a demand letter.
Please be advised that it is our policy not to engage in pre - litigation discovery.
Therefore, neither the statement of our client(s), nor the authorization(s) to obtain medical and /
or employment documents will be allowed. However, if your office insists in pre - litigation
discovery, we will make; an exception, if you agree to the following:
I. Any statement taken of our client(s) is in lieu of a deposition, and
2. There will be equal access to pre - litigation discovery, in that it is a mutual exchange
(eg.your insured / defendant is available for a statement; disclosure of defendant's
employment; provide duplicate photographs of defendant's vehicle; at our
expense, etc.)
Enclosed please find a copy of the Designation Letter. Thank you for your anticipated
professionalism and cooperation.
Very truly yours,
Law Qf ces of Z. Dean Hakkak
Z. can Hakkak
Attorney At Law
ZH:mc
654 EAST HIGHLAND AVE 1118 F'om ek,17)
HIGHLAND, CA 92346
(909) 885 -4900 FAX(909) 8895732
Phones
3
CLAIMS FOR DAMAGES L
_ TO PERSON OR PROPERTY
f`sii Iyj;act to certain statutory exceptions, an action for money or damages may not be maintained against the
Di:;trict unless written claim has been timely presented to the District and rejected in whole or in part.
u .Ni1m shall be presented by the claimant or by a person acting on the claimant's behalf.
Ikn;;wer ail questions. Omitting information could make your claim legally insufficient.
N::ime and address of the person to whom you desire notices or communications to be sent regarding this claim.
"ISiS claim form must be signed on page 2 at bottom.
altv:h separate sheets, if necessary, to give full details_
4i t;hl EACH SHEET
i;:laiun must _be filed with Board Secretary.
f V5'r VALLEY WATER DISTRICT
: rr e
,c i did DAMAGE or
did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse
pi n: pate, give street names and address and measurements from landmarks:
hr
of this sheet,
ui+ ar damage, if known:
ha: DAMAGE or INJURIES do you claim resulted? Give.full extebt of injuries or damages
C-M
F�: i7,� ACUNT do u claim on account of each item of injury or damage as of
r.: reputation:
11) k o))0-3
:Piz i:STIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis
,I I •sur:ance payments received, if any, and names of Insurance Company:
-1c rFkAjo\"i
I F' J.1GE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
:.f :�orditures atde on account of accident or injury: (Date -Item) (Amount)
7D 770 111r >
1 ai and Address of Witness, Doctors and Hospitals:
READ CAREFULLY
For ail accident claims place on following diagram names of streets, including North, East. South. and West:
c.i:ata place of :accident by " X' and by showing house numbers of distance to street corners.
If District Vehicle was involved, designate by letter' A' location of District vehicle when you first saw it, and by' B' location of
rj rself or your vehicle when you first saw District vehicle: location of District vehicle at time of accident by' A.1 ' and location of
Dcrse If or your vehicle at the time of the accident by '8-1' and the point of impact by-)('.
NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant.
te'; h giving
I.0'�
t 1�esEntaGon of a false Claim is felony (Calif, penal code Sec. 72)
(..A 114S MUST BE FILED WITH BOARD SECRETARY.
DEPARTMENT cIr CALIFORNIA HIGHWAY PATROL
"l-FtAmc COLLISION REPORT - Property Damage Only
CHID 555-03 (Rev 7-031 Opt 061
SPECIAL CONDITIONS ;II:1 L NUN u,
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�• OSP0379259
East Val Iey
I Water District
June: 9, 2009
MEMORANDUM
To: Robert Martin, General Manager
From: Richard Becerra,,
Subject: Sink hole on Victoria Avenue
On April 190', I received a call from Dave Hernandez about a sinkhole on Victoria
Avenue, just North of the freeway. He said it was about 6' wide, 10' long and 7' deep,
and that a car would fit down in there. He also said that he thought he was looking at our
water main and that is was exposed but not leaking. I told Dave to cut out a little more,
back fill it and that we would investigate it Monday morning.
On Monday, April 201h, I had Dave video our sewer main and the storm drain to
see i f he could see a problem and he found none.
On Tuesday, April 21 ", I had Hank S. and a crew cut out more of the black top
and dig up the sink spot to see what was going on. We got down to the storm drain, but
still didn't notice a problem. I decided to go into a storm drain manhole that was just
north of the sinkhole and that's when I noticed that there was no bottom to one section of
the storm drainpipe. I called Ron B., he called Bob M., and we met with Dennis Barton
(City of Highland), out there to discuss the problem. Dennis agreed that the problem was
the City of Highlands at that time and thanked us for all the help. We then back filled the
hole; and passed the problem to the City of Highland.
RB: eft
East Val ley
Water District
June 9, 2009
MEMORANDUM
To: Robert Martin, General Manager
From: Dave Hernandez,
Subject: Sink hole on Victoria Avenue
Sunday, April 19`h, at approximately 7:00 pm, I received a call from Mike Moore
about a sinkhole at 6601 Victoria.
I arrived on scene at about 7:20 pm. The on -call worker from the City of Highland
was setting up delineators and barricades around the hole. The hole was about 6'X10'
and 7' deep.
I called Rick B. to inform him of the sinkhole and we decided to repair the hole
since a part of the water main was exposed. We cut out and removed the blacktop, the
back:filled and compacted it in layers and finished it off with temporary blacktop. I called
Pino from the City of Highland and we picked up all the delineators and signs.
DH: et)
July 1Fi, 2009
Letter of Reference
To: Robert Martin, General Manager
Ron Buchwald, District Engineer
off 1- 90.0 17
From: Leida Etherton, Eliseo Ochoa Eo '7h4oQ
Subject: Data Conversion Contract
The District is implementing a Geographic Information System (GIS) to process all hand
drawn water and sewer atlas sheets into electronic data for computer generated atlas
maps. In 2007, the District contracted with ESRI and they subcontracted to Aerial
Information Systems (AIS) to complete a one - square mile pilot study. In FY 2008 -2009
both companies moved on to convert the first four sheets of the 102 -sheet service area.
In an effort to make a sound financial decision, the District staff requested additional
bids from qualified companies. Because AIS had completed a portion of the work, and
fine -tuned their methodology, they were able to substantially revise their original quote
by reducing their bid amount. Of the four bids received, one bid from DCSE did not
meet the requirements of the contract and was eliminated. The first of the other bids
was from NOBEL Systems and is based on performing the work off shore in India and
the other two are from NOBEL Systems and AIS who will employ workers in the USA.
The off shore bid by NOBEL Systems came in at $191,000. The other bids are AIS for
$383,650 and NOBEL_ Systems for $458,200, both to perform this work in California.
Both companies have a good reputation in the GIS community and their references
were positive. They are completely qualified to do this work, have many years of
experience and offer leadership of seasoned management and staff to perform the
work. Both AIS and NOBEL Systems are business partners of ESRI, the developer of
the GIS software.
Some considerations made for this recommendation are: The District has invested
approximately $155,000 in the work performed by AIS in converting about 10 sheets so
tar. This would be time and money wasted if NOBEL Systems were awarded this
contrac: because they propose to do another pilot study and would re -do the 4
completed sheets. They also plan to recreate the data model (the foundation for all
map details) ESRI and AIS already built, essentially starting over at square one. If AIS
continues, they propose to use the existing data model and would follow the same
standards, requirements and rules already established, while moving on to the 11th
sheet in the set.
NOBEL Systems plans to use several of their own proprietary software programs in the
project management, the execution of the QA/QC, the conversion of the AutoCAD
drawings, and the development of the atlas sheets. This could lock the District into
purchasing their software in the future. They also propose using their web -based "Geo
Viewer" for an additional $20,000 per year. AIS would perform all of these operations
using the entire suite of software the District has already allocated funds for, in their
Small Utility- Enterprise License Agreement (SU -ELA) with ESRI.
The bid to do the work in India is considerably less; however, there are concerns with
sending our conversion work off shore. There could be a language barrier. The staff
assigned to the work does not speak English, though the project manager does. If
communication between the workers and District staff isn't satisfactory, the checking
and correcting the data could be more extensive and the quality of the end product
could be compromised. By detailing every fitting and connection, the product provided
by AIS so far has been more correct and more detailed than either the as- builts or the
existing hand drawn maps.
I am recommending AIS for the conversion contract. The District staff worked with this
company, establishing a favorable personal and working relationship over the past two
years. ESRI partnered with AIS in their combined efforts on the geodatabase model
design, the pilot study, the strategic plan and the conversion of the first four atlas
sheets. They could continue seamlessly into the next area, and keep with the ongoing
schedule laid out in the original plan. The money already spent will not be wasted and a
contract to AIS will benefit local workers.
The budget for this fiscal year (2009/2010) has allocated $230,000 for GIS
implementation. This amount is itemized as follows:
$35,000 for ESRI support, $16,800 for GIS training, $29,200 for an Aerial Photo with 1
foot elevation contours (contracted & cost sharing with the City of Highland), $2,350 for
an add -on to GIS software for the Flexidata sewer video program and the remaining
$146,650 will be allocated towards this data conversion contract. The goal will be to
complete this process over 2 to 3 years.
' 436 E VANDERBILT WAY
SAN BERNARDINO, CA 92406
101 BEL PHoNE:909 69056 1 1
FAX: 909$90.5612
�,. SYSTEMS RBUTCHER@NOBEL-SYSTEMS.COM
W W W.NOBEL�SYSTFMS.COM
Date: 28th July'2009
From
Ronald R. Butcher
VP of Business Solutions
Nobel Systems, Inc
436 E Vanderbilt Way
San Bernardino, CA -92408
Ph: (909) 890 -5611
East Valley Water District
�9�ayuow�N�
�gi7 "'tMNER CRY
Sub: Comments on Item No.9 under NEW BUSINESS in today's Board Meeting agenda
1. Nobel Systems is based in San Bernardino, CA, which is less than 10 miles from the
District office.
2. Nobel Systems is an ESRI business partner and a recognized national leader in provision
of GIS services, data conversion and data hosting. We have been providing these services
for over fifteen (15) years.
3. Nobel Systems has successfully completed many Water and Sewer Data Conversion
Projects in the San Bernardino County area such as:
a) San Bernardino Municipal Water Department
b) City of Redlands
c) City of Colton
d) Western Municipal Water District
e) City of Hesperia
f) City of Victorville
4. Nobel Systems' cost to convert the data is $191,000. Considering the current economy,
the District can save over 50% if the work is performed by Nobel offshore. Additionally,
the District will have its data, fully converted by December of this year instead of waiting
through a two year phased program.
5. The District will not lose the effort that AIS put forth developing ten sheets as part of
their pilot project.
6. Nobel would use the data model and standards developed during the pilot project.
7. The tools Nobel Systems uses for data conversion, project management, and QA /QC-
have been developed over 15 years of conducting similar services for other clients. The
tools are similar to using a spell checker in MS Word. They enhance the process and
results, but the future maintenance of the data is in no way reliant on these tools. The
deliverables will be of the same quality and format as those delivered during the pilot
project.
8. GeoViewer Online web portal is a web based application that would allow any employee
within the district (site license) to view and work with the GIS information. GeoViewer is
based on ESRI's ArcGIS Server or ArcIMS technology thus leveraging the District's
investment in ESRI's Small Utility- Enterprise License Agreement. GeoViewer was added
into the proposal as an option, not as a core part of the proposal.
9. We understand the concerns the District has with off shore data conversion. The
common language spoken in India is English (prior colony of England) and all our staff
members can read, write, and speak fluent English. Balaji Kadaba, the project manager
assigned to the project, has over 10 years experience managing conversion projects for
Water Districts and through this experience has gained critical insight on the unique
nature of a water /sewer conversion project. As part of the four sheet pilot we supplied
to the district we have had a chance to view and analyze the source documents within
the District. We pride ourselves not only on our ability to communicate with our clients
but on our timely response to any issue that may arise in a project.
10. As stated in item #4 of this document, our proposed budget is less than half of the
budget submitted by the recommended contractor. We can accomplish this project in six
months from kickoff and field crews will be working with updated data, both digitally and
in new Atlas books, bylanuary of next year.
Sincerely,
Ronald R. Butcher
VP of Business Solutions
Board Memorandum Date: July 28, 2009
From: Brian W. Tompkins / Chief Financial Officer
Subject: Investment Report for the quarter ended
June 30, 2009
Recommendation: Accept and file the attached
report
Unrestricted Investments
LAIF
The balance held in LAIF increased from $697,479 to $2,753,311 during the quarter, as staff was able
to ;send grant reimbursements received for the North Fork project up to our account in Sacramento.
Overall, the balance in LAIF decreased by $329,544 during the year, but the beginning of the year
balance of $3,082,855 will be restored when the District receives payout of the 10% grant retentions
being withheld by the state pending final closeout of the grant. This process should be completed in
August.
Quarterly earnings on the LAIF account were $5,839 at an interest rate of 1.51 %, down from 3.11 % for
the same quarter last year.
Citizen's Business Bank Wealth Management
The total (book) value of the assets held with CBB increased $9,283 to $4,027,428 during the quarter
ended 6/30109. The purchase and sale of securities is shown on the supplemental schedule attached.
Only US Treasury and Agency debt instruments are held in the portfolio per the Board's instructions.
Serni - annual interest payments received on securities in the District's portfolio were $20,346 for the
quarter ended June 30, while the money market fund, which is maintained at a balance of about
$500,000, earned $753.
Investment manager fees paid during the quarter were $1,570.29
Restricted Investments
Union Bank
These Installment Payment Funds for the 1996 and 2001 COP issues collect monthly payments from
the District, and then disburse semi - annual payments to the certificate holders in June and December.
COP Interest payments of $16,605 (1996 series) and $151,255 (2001 series) were paid out of these
accounts in June.
Monthly deposits on the 1996 issue are $51,906 — these COP's will be fully retired in December 2009.
Monthly deposits on the 2001 issue are $85,934.
Citizen's Business Bank Wealth Management
This account is unspent construction funds borrowed from Municipal Finance Corporation and is being
invested by CBB until the funds are drawn down.
Of the $875,489 balance shown, $256,764 was drawn down immediately after yearend leaving a
balance of $618,725. This amount is restricted for the following projects:
Sixth St Pipeline - $45,469
Plant 134 - 228,304
Headquarters - 344,952"
'some of this balance may be encumbered to pay unbilled services by GMID and Cordoba, and for City
of SB fees
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State he State
Hosted by the
SAN BERNARDINO AREA CHAMBER OF COMMERCE
Governmental Affairs Committee
A frank and candid discussion with Senator Bob Dutton, Senator Gloria Negrete McLeod,
Assembly Member Anthony Adams, Assembly Member Wilmer Amina Carter,
and Assembly Member Bill Emmerson.
What every business person and community leader needs to know..
the direction for the State of California!
Sponsored by
CalPortland Company
San Manuel Band of Mission Indians
Arrowhead Credit Union
FRIDAYS AUGUST 7, 2009
7:30 - 9:00 AM
NATIONAL ORANGE SHOW • RENAISSANCE ROOM
$40 per person / $375 for a reserved table of 8
VISA and MasterCard Accepted
❑ I/We would like to host a table of 8. Enclosed is $375.00.
I/We would like to attend. Enclosed is $ for attendees.
❑ I/We wouid :::c attend. Enclosed is $ for attendees.
Name
Street Address City / State / Zip _.
Phone /_ Email
Please make checks payable to: San Bernardino Area Chamber of Commerce
Mail, fax or email your attendees to: San Bernardino Area Chamber of Commerce
546 West 6th Street, San Bernardino, CA 92410
Fax: 909/384.9979 • Email: sba.chamber@lverizon.net
Name of Attendees:
RSVP by Friday, July 31, 2009