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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 07/28/2009e East Vai i ey ' W, ter District 3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA BOARD MEETING July 28, 2009 3:00 P.M. AGENDA -------I-------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". CALL TO ORDER PLEDGE OF ALLEGIANCE --------------------------------------------- --- -- --- ---- -- ------ - - - -.. 1. Public Comments 2. A pproval of Agenda CONSENT CALENDAR 3. Accounts Payable Disbursements: Accounts Payable Checks #220492 through 4220702 which were distributed during the period of July 9, 2009 through July 23, 2009, in the amount of $516,621.97 and Payroll and benefit contributions for the period ended July 22, 2009 and included checks and direct deposits, in the amount of $224,629.22 and $7,761.46. Total Disbursement for the period $749,012.65. 4. General Managers fee's and expenses NEW BUSINESS 5. Annual review, discussion and possible action regarding Resolution 2008.03 — A Resolution of the Board of Directors of the East Valley Water District establishing policies for its compensation, reimbursement, ethics and sexual harassment training, and insurance coverage 6. Discussion and possible action regarding Resolution 2009.16 — A Resolution of the Board of Directors of the ]East Valley Water District, San Bernardino County, State of California, adding delinquent non -paid charges to annual taxes levied upon the property for which the charges are delinquent and unpaid 7. Discussion and possible action regarding claim for damages from Freddy Nava 8. Discussion and possible action regarding claim for damages from Ray Slade 9. Discussion and possible action regarding the GIS Data Conversion Contract 10. fnvestment report for Quarter ending June 30, 2009 REPORTS 11. General Manager / Staff Reports 12. Consultant Reports 13. Committee Reports a. Legislative (Standing) b. Budget (Standing) c. Public Outreach (Standing) 14. Oral comments from Board of Directors MEETINGS 15. State of the State, Hosted by Chamber of Commerce Governmental Affairs Committee, National Orange Show, Renaissance Room, August 7, 2009 CLOSED SESSIONS 16. Conference with legal counsel — Anticipated Litigation (Significant exposure to litigation pursuant to Government Code Section 54956.9(b)) One Potential Case 17. Conference with .legal counsel — Existing Litigation Government Code Section 54956.9(a)] Name of Case: San Bernardino City Unified School District vs. Imma P. Chacon, et al., San Bernardino County Superior Court Case Number CIVDS 908940 ADJOURN ----------------------------------------------------------------- Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above- ager..dized public meeting should be directed to the District's Administrative Manager at (909) 885• -4900 at least 72 hours prior to said meeting. --• - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 EastValley 'mater District Board Memorandum From: Elrian W. Tompkins /Chief Financialr Subject: Disbursements, Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period July 9, 2009 through July 23, 2009. Date: JULY 28, 2009 Background: Accounts payable checks are shown on the attached listing and include numbers 220492 to 220702 for A total of $516,621.97. The source of funds for this amount is as follows: Unrestricted Funds $516,621.97 Grant Funds $0.00 Payroll and benefit contributions paid for this period totaled $224,629.22. Director payroll paid for this period $7,761.46 Total disbursements $749,012.65. C- U) U) U) o :C GlI O U OU O U 0000000000 U 0000 O 0M C 0 W _ -�-� F. 00 000) MM NN N W 000 0 01� 0 � N N (O co cO (0 M 00 C) 0 CD ( G• nn �r NN 00 V'V' n0 c0 6(3iin IT V V V V 00 00 N (6(O 0000 V OD lU W V 00 IrN f- r-- h r 61-:6 r N r a ON NN O NO N O MM Ra OD OD L0(0 CO If) (D 66i 0070 (O v- n 0 00 66 (0(0 000 WO(O M(U O LL LL I I 0 N, N M cf n 00 - 0 n N (O In (0 co M M Cl) Cl) OD co M (O In n n N W M V' er C 6 M M V� N 0 0 m n E K IL d w U 0 C- U) U) U) W W UU LL (L LL LL 0 00 - H F- UU `U K IL 0 W ? 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UW c- Co W D) O OCJ Cl) CAO Or aD CJ to ,- N(D !n N C w rdC C O U y m U d 0 a` 0 0 0 00 0 I (DO a,- M MONO to lr O r r (D M r M W CA r I M V A m Y00 YO F- U > 1> U > a m O O CA O J d O O O O O O Or V N(D !n N Cl) (D N O N 0 N O W O w ntD CD (V r w w e_- a H �0 r� to r CL w m O r- f- Q O r h- r W Q Q o I 0 O U> U Z w N %w� F (�p C Q C H co 4 N > ,d d' Q z a'a UU) acoa 2QS 00 'o C p o O — w C7 0 N l J C� X a4r a7 W O �ma� 0 O aom �I 3� m ¢ a) E a 22 a) Y •-) uj W 6cG A m Y00 YO F- U > 1> U > a m O O CA O O O O O O O O Or V N(D N(O N Cl) (D N O N 0 N O O O M O O D (D M O O N r ntD CD (V r Zo e_- cu N o �0 r� to r �� O O r- f- O (D O r h- r O ID r A m Y00 YO F- U > 1> U > a z rn O (DO Or V C) M O O� v? O C N r n (V r U N o o N o Y000 Y00 0>>> U» o n n r o v m O O N o 0 o N o O IEastballey IE�. r Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject: General Manager's Expenses. 2�1 Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period July 9, 2009 through July 23 ,2009. Background: DATE: JULY 28, 2009 Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $1251.97. A summary of theses expenses by authorized payment methods follows: American Express — R Martin 771.04 American Express — J Hendricksen CalCard -- R Martin CalCard — J Hendricksen CalCard — E Bateman Direct Reimbursement 480.93 Total 1251.97 RESOLUTION NO. 2008.03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING POLICIES FOR ITS COMPENSATION, REIMBURSEMENT, ETHICS AND SEXUAL HARASSMENT TRAINING, AND INSURANCE COVERAGE WHEREAS, the :Board of Directors of the East Valley Water District finds as follows: A. The East Valley Water District ( "the District') is a county water district organized and operating pursuant to California Water Code Section 30000 et seq. B. The District is governed by an elected Board of Directors ("the Board ") whose activities are subject to the requirements of California law, including but not limited to the "Local Government Sunshine Bill" ( "AB 1234 "), which took effect on January 1, 2006. C. The purpose of this resolution is to ensure compliance with AB 1234 and to establish policies with respect to (1) Board member compensation, (2) Board member reimbursement, (3) Board member ethics training, (4) Board member sexual harassment training, and (5) Board member insurance coverage. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS of the East Valley 'Plater District as follows: Section 1. COMPENSATION. 1.1. Amount. The amount of Board member compensation paid by the District shall be determined in accordance with all applicable requirements of the California Water Code. Pursuant to said requirements. the Board shall set the rate of such compensation for a day's service, and shall set the maximum number of day's service for which a Board member may receive compensation each month :from the District, by adoption of a separate ordinance. 1 2. Day's Service. 1.2.1. Meetings. For purposes of determining Board member entitlement to compensation under the ordinance referenced in Section 1.1 of this Resolution, the term "day's service" is defined as attendance or participation of a Board member, in person or by telephone, at an eligible meeting with one or more other parties for the performance of official duties on behalf of the District. An "eligible meeting" as used herein includes, but is not limited to, the following: (a) Any occurrence that is listed in Government Code Section 53212.1(a); (b) A regular, special, or emergency meeting of the Board; (c) A meeting of a standing, ad hoc, or advisory committee of the Board; (d) A meeting with the District's General Manager involving the operations of the District; (e) A meeting with the District's auditors, attorneys, or other consultants involving matters for which the consultants have been retained by the District; (f) A meeting of a local, state, or federal body with subject matter jurisdiction affecting the operations of the District; (g) A meeting with a local, state, or federal representative concerning matters involving the operations of the District; (h) A meeting of organizations with interests in matters involving the functions and operations of the District; (i) A conference, seminar, or organized educational activity involving matters related to the functions and operations of the District; and (j) All other occurrences for which the Board member has obtained prior approval from the Board to attend or participate on behalf of the District. 2 1.2.2. Daily Limitation. If a Board member attends or participates in multiple meetings in a single day, the Board member shall only be entitled to compensation for one eligible meeting on that day. 1.2.3. Ineligible Meetings. Meetings that would not generally be considered an eligible meeting for purposes of Board member entitlement to District compensation under the ordinance referenced in Section 1.1 of this Resolution shall include social gatherings, picnics, parades, festivals, awards banquets, holiday events, retirement dinners, and similar functions, unless previously pre - approved by the Board. 1.3. Procedure. To receive compensation for attendance or participation at eligible and/or approved meetings, a Board member shall submit to the District's General Manager a payment request. for the calendar month by noon Thursday preceding the first regular Board meeting of the following month; at which time the Board will consider approval of the payment request. Payment requests that are not timely filed will be considered at a subsequent Board meeting. Section 2. REIMBURSEMENT. The District shall reimburse Board members for costs incurred related to attendance or participation at eligible and /or approved meetings as defined in Section 1 of this Resolution, as provided herein. 2.1. Eligible Expenses. Expenses eligible for reimbursement shall be limited to (1) registration or tuition costs, or other charges for participation at the meeting; (2) transportation to and from the meeting, including airfare, car rental, or mileage for use of a Board member's own automcbile, and other miscellaneous transportation costs (shuttle, taxi, parking, etc.); (3) lodging at the single -room rate: and (4) reasonable costs of meals. 3 2.2. Budget Limits. The maximum amount of District -paid expenses that each Board member may annually incur without separate prior Board approval is $8,000 each fiscal year. Expenses incurred by the District that are unused by a Board member requesting District payment thereof may be charged back to that individual Board member at the discretion of the Board. 2.3. Rates. 2.3.1, Registration. Tuition. and Meeting Charges. The District reimbursement rate for registration or tuition costs, or other charges for participation at a meeting, shall be the actual amount :.ncurred, not to exceed the maximum rate published by the conference or activity sponsor for timely registration after applying all applicable deductions for any available discounts. 2.3.2. Transportation. (a) Members of the Board must use government and group rates offered by a provider of transportation services for travel when available. If such rates are not available, the District reimbursement rate for Board member transportation shall be the actual amount incurred, not to exceed $100.00 per day's service (except for airfare, which shall not exceed the cost of round -trip coach airfare). (b) The District reimbursement rate for mileage by use of a Board member's own vehicle shall be calculated on the basis of total miles driven for District purposes at the rate specified in the Internal Revenue Code in effect at the time of the vehicle usage. (c) The District reimbursement rate for vehicle parking by a Board member shall be the actual amount incurred. 2.3.3. lodging. Members of the Board must use government and group rates offered by a provider of lodging services when available. If the lodging is in connection with an accepted conference or organized educational activity, lodging costs must not exceed the maximum group rate 4 published by the conference or activity sponsor, provided that lodging at the group rate is available to the member of the Board at the time of booking. If a government or group rate is not available, the District reimbursement rate for Board member lodging shall be the actual amount incurred, not to exceed the rate for comparable lodging. 2.3.4. Meals. The District reimbursement rate for Board member meals shall be the actual amount incurred, not to exceed $125.00 per day's service. 2.3.5. Other. District reimbursement of all other actual and necessary expenses incurred by a Board member shall be computed using the applicable Internal Revenue Service rates for reirribursement as established in Publication 463, or any successor publication. All expenses that do not fall within this reimbursement policy or the Internal Revenue Service reimbursable rates, as provided above, shall be approved by the Board in a public meeting before the expense is incurred. 2.4. Ineligible Expenses. Board members shall not be eligible for District reimbursement of any expenses that are incurred in connection with an ineligible meeting described in Section 1.2.3 of this Resolution, nor for any expenses that are otherwise incurred by any person traveling or attending a meeting as a guest of the Board member. No Board member shall be eligible for District reimbursement of any expenses for personal services not related to District business. 2..5. Expense Forms. The District shall provide expense report forms to be filed by the members of the Board for reimbursement for actual and necessary expenses incurred on behalf of the District in the performance of official duties. The expense reports shall document that expenses meet the policy reflected in this Resolution for expenditure of public resources. Board members shall submit to that District's General Manager expense reports for the calendar month by noon Thursd.ay preceding the first regular Board meeting of the following month, and the reports shall be accompanied by the receipts documenting each expense. At the first regular Board meeting of each month, the Board will consider approval of District reimbursement of Board member expenses incurred during the previous month as reflected in the timely -filed expense reports. Expense reports that are riot timely filed will be considered at a subsequent Board meeting. All documents related to reimbursable District expenditures are public records subject to disclosure under the California Public Records Act. ;'..6. Reno . Board members shall provide brief reports on meetings attended at the expense of the District at the next regular meeting of the Board. Section 3. ETHICS TRAINING. 3.1. Reauirement. 3.1.1. Service Prior To 2006. Each local agency official in District service as of January 1, 2006, except for Board members whose term of office ends before January 1, 2007, must receive training in ethics laws before January 1, 2007. Thereafter, each local agency official must receive such training at least once every two years. 3.1.2. Service On Or After 2006. Each local agency official who commences service with the District on or after January 1, 2006, must receive training in ethics laws no later than one year from the first day of service with the District. Thereafter, each local agency official must receive such training at least once every two years. 3.2. Atiplic'ltion. 3.2.1. Local Agency Official. As used in Section 3.1 of this Resolution, the term `local agency official` means all of the following: (a) All Board members; and (b) All executive staff of the District. I 3.2.2. Ethics Laws. As used in Section 3.1 of this Resolution, the phrase "ethics laws" includes, but is not limited to. the following: (a) Laws relating to personal financial gain by public servants, including, but not limited to, laws prohibiting bribery and conflict -of- interest laws; (b) Laws relating to claiming prerequisites of office, including, but not limited to, gift and gravel restrictions, prohibitions against the use of public resources for personal or political purposes, prohibitions against gifts of public funds, mass mailing restrictions, and prohibitions against acceptance of free or discounted transportation by transportation companies; (c) Government transparency laws, including, but not limited to, financial interest disclosure requirements and open government laws; and (d) Laws relating to fair processes, including, but not limited to, common law bias prohibitions, due process requirements, incompatible offices, competitive bidding requirements for public contracts, and disqualification from participating in decisions affecting family members. 3.3. District Responsibilities. 3.3.1. Records. The District shall maintain records indicating (a) the dates that local agency officials satisfied the requirements of Section 3 of this Resolution and (b) the entity that provided the training. The District shall maintain these records for at least five years after local agency officials receive the training. These records are public records subject to disclosure under the California Public Records Act. 3.3.2. Notice. The District is required to provide information on training available to meet the requirements of Section 3 of this Resolution to its local agency officials at least once armualh N Section 4. SEXUAL HARASSMENT TRAINING. 4.1. Requirement. 4.1.1. Service Prior To 2008. Each Board member in District service as of January 1, 2008, must participate in the District's program of providing at least two hours of classroom or other effective interactive training and education regarding sexual harassment to its supervisory employees no later than six months from the effective date of this Resolution. Thereafter, each Board member must participate in such training at least once every two years. 4.1.2. Service On Or After 2008. Each Board member who commences service with the District on or after January 1, 2008, must participate in the District's program of providing at least two hours of classroom or other effective interactive training and education regarding sexual harassir_ent to its supervisory employees no later than six months from the first day of service with the District. Thereafter, each Board member must participate in such training at least once every two years. 4.2. District Responsibilities. The training and education required by Section 4 of this Resolution shall include information and practical guidance regarding the federal and state statutory provisions concerning the prohibition against and the prevention and correction of sexual harassment and the remedies available to victims of sexual harassment in employment. The training and education shall also include practical examples aimed at instructing District supervisors in the prevention of harassment; discrimination, and retaliation; and shall be presented by trainers and educators with knowledge and expertise in the prevention of harassment, discrimination, and retaliation. Q Section 5. INSURANCE COVERAGE FOR BOARD MEMBERS. 5 1 Current Directors. Pursuant to California Water Code Section 31008 and the applicable provisions of California Government Code Section 53200 - 53210, the District, subjectto such terms and conditions as may be established by the Board, shall make health and welfare benefits available to its active Board members and their spouses and dependent children under the age of 21, dependent children under the age of 25 who are full -time students at a college or university, and dependent children regardless of age who are physically or mentally incapacitated (collectively, "Dependents "). The District shall pay the costs of such insurance coverage for those Board members and their spouses and Dependents who elect to accept said benefits, during the period of time that such Board members are serving in office as Board members of the District. Effective January 1, 2009. the health and welfare benefits made available under this Section shall not exceed the level of insurance benefits provided by the District to its regular full -time employees. 5.2. Former Directors. 5.2.1. Continuation of District -Paid Benefits. (a) Pursuant to the requirements of California Government Code Sections 53200 -53210 and the policy adopted by the Board by minute action on November 28, 1988, and subsequently clarified by minute action on February 13, 2007, the District, subject to suchterms and conditions as may be established by the Board, shall pay the costs of health and dental insurance coverage to former Board members who (a) elect to accept such benefits, (b) served in office after January 1, 1981, (c) were not first elected to a term of office that began on or after January 1, 1995, and (d) served not less than 12 years on the Board at the time of termination. (b) Pursuant to the requirements of California Government Code Sections 53200 - :53210. the District, subject to such terms and conditions as may be established by the Board. 0 shall pay all, or such portion as the Board may elect, of the premiums, dues, or other charges for health and welfare benefits of those former Board members, and the spouses and Dependents of such former Board members for whom those health and welfare benefits have been provided by the District. who elect to accept such benefits and were Board members who (a) were first elected or appointed to the Board prior to July 1, 1994, and are thus not otherwise excluded from membership in the Public Employees Retirement System ( "PERS "), (b) obtained membership in PERS due to their membership on the Board, (c) are eligible to retire from membership in PERS, and (d) formally retire from membership in PERS. 5.2.2. Continuation of Self -Paid Benefits. Pursuant to the requirements of California Government Code Sections 53200 - 53210, the District, subject to such terms and conditions as may be established by the Board, shall make health and welfare benefits available to its former Board members who do not meet the requirements of subsections (a) or (b) of Section 5.2.1 above, and to the spouses and Dependents of such former Board members, who agree to and do pay the full costs of such insurance coverage and otherwise participate on a self -pay basis, and who satisfy any and all additional eligibility requirements imposed by PERS. The election requirements for the insurance coverage provided herein, and the length of time in which said coverage shall be made available to such participants upon election, shall be the same as is set forth for the continuation of benefits under the Consolidated Omnibus Budget Reconciliation Act of 1985. Section 6. REVIEW OF RESOLUTION ON ANNUAL BASIS. Each year the Board shall review this Resolution to determine its effectiveness and the necessity for its continued operation. The District's General Manager shall report to the Board on the operation of this Resolution. and make any recommendations deemed appropriate, including proposals to amend the Resolution. Upon conclusion of its review. the Board may take any action it 10 .._: deems appropriate concerning this Resolution. Nothing herein shall preclude the Board from taking action on the Resolution at times other than upon conclusion of the annual review. Section 7. SEVERABILITY. If any provision of this Resolution, or the application thereof to any person or circumstances, is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are declared to be severable. Section 8. EFFECTIVE DATE. The provisions of this Resolution shall become effective upon adoption and shall supersede the provisions of Resolution No. 2005.36 adopted by the Board on December 13, 2005. Adopted this I 91 day of February, 2008. AYES: Directors: Goodin, Ld Vesque, Sturgeon, Wilson NOES: None ABSTAIN: None ABSENT: Director: Negrete ATTEST: Secretary, Board of Directors 11 �- President, Board fo Directors RESOLUTION 2009.16 RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELINQUENT NON -PAID CHARGES TO ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND UNPAID WHEREAS, the Board of Directors of the East Valley Water District has prepared a report and statement of those delinquent non -paid charges for water and other services within the District which were delinquent and un -paid for thirty- days or more on July 1, 2009. WHEREAS, the Board has decided that said delinquent and unpaid charges are to be included in the property tax levied on said property pursuant to California Water Code Sections 31701 (e) and 31701.5 et.se . THEREFORE, the Board of Directors of the East Valley Water District does hereby resolve, determine and order as follows: Section 1. That the report of the East Valley Water District's delinquent and unpaid charges for water and other services within the District which remain unpaid and delinquent for thirty days or more on July 1, 2009 is hereby adopted and approved by said Board. Section 2. That the unpaid and delinquent charges listed in said report for each. parcel of property are fixed at the amount listed in said report. Section 3. That the Secretary shall file with the County Auditor of the County of San Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner specified by the County Auditor and Board of Supervisors, a copy of such written report with a statement endorsed hereon over the signature of the Secretary, that such a report has been finally adopted and approved by the Board of Directors, and that the County Auditor shall enter the amount of such charges against the respective lots of parcels of land as they appear on the current assessment roll. Section 4. That the County Tax Collector shall include the amount of charges on bills for taxes levied against their respective lots and parcels of land and, therefore, the amount of such unpaid and delinquent charges shall be collected at the same time and in the same manner by the same person as, together with and not separately from, the general taxes, if any, for the District or the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject to the same delinquency penalties. The foregoing Resolution was duly adopted at a Regular Meeting of the Board of Directors of the East Valley Water District by motion made, duly seconded, and carried on July 28, 2008. ROLL CALL: AYES: NOES: ABSENT: ATTEST: EAST VALLEY WATER DISTRICT Donald D. Goodin, President Robert E. Martin, Secretary THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2009 -2010 COUNTY TAX ROLLS' WW35 - SU01 ACCOUNT NUMBER PARCEL NUMBER OWNERS NAME TOTAL DUE 0440185 -03 0150- 441 -12 -0000 152.66 0710139 -01 0273 - 163 -22 -0000 144.26 Page t of 6 THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS "2009 -2010 COUNTY TAX ROLLS" WW35 - SU01 ACCOUNT NUMBER PARCEL NUMBER OWNERS NAME TOTAL DUE 0730062 -03 0273- 232 -21 -0000 239.64 1120'148 -06 0279 -053 -17 -0000 164.08 Page 2 of 6 THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2009 -2010 COUNTY TAX ROLLS* WW35 - SU01 ACCOUNT NUMBER PARCEL NUMBER OWNERS NAME TOTAL DUE 1040138-08 408.09 1221067 -03 ~_ 0288- 541 -24 -0000 253.80 Page 3 of 6 THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2009 -2010 COUNTY TAX ROLLS* WW35 - SU01 ACCOUNT NUMBER PARCEL NUMBER OWNERS NAME TOTAL DUE 0530044 -09 1191- 051 -13 -0000 167.48 _ 0082724 -02 1191- 481 -41 -0000 60.07 Page 4 of 6 THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2009 -2010 COUNTY TAX ROLLS* WW35 - SU01 ACCOUNT NUMBER PARCEL NUMBER OWNERS NAME TOTAL DUE 0920023 -04 1192- 071 -14 -0000 83.33 1441682 -00 1192 - 581 -36 -0000 255.64 Page 5 of 6 THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2009 -2010 COUNTY TAX ROLLS* WW35 - SU01 ACCOUNT NUMBER PARCEL NUMBER OWNERS NAME TOTAL DUE 1561006 -01 1200- 361 -23 -0000 153.97 1642686 -02 _ 1201- 431 -12 -0000 92.39 193 Page 6 of 6 28373.07 Law Upces of Z. Dean Hakkak Z. Dean'YSakkaic, Esq. A Professional Law Corporation 5440 E. Beverly Blvd., Suite A Los Angeles, California 90022 (323) 832 -9900 - Fax: (323) 838 -1226 July 1, 2009 East Valley Water District 3654 East Highland Avew #18 Highland, CA 92346 RE,: Client's Name: Freddy Nava & Ray Slade (ZH3022 ) Date of Loss: 04/19/2009 Your Claim No.: Your Policy No.: Dear Adjuster: Please be advised that our office has been retained by the above - referenced client(s) with respect to accident, which occurred on the date set forth, hereinabove. Our preliminary investigation reveals that the accident was the direct and proximate result of the negligence of your insured. Consequently, we are holding your insured responsible for the personal injuries and property damage sustained by our client(s) as a result of the above said accident. 'We are operating under the basis of belief that you, on behalf of your insured, are accepting one- hundred (100 %) percent liability related to this matter. If for any reason, you disagree and/or are not accepting one - hundred (100 %) percent liability, contact me immediately by telephone with your follow up in writing. Any and all disputes you may have regarding your complete and total liability shall be directed to me within seven (7) days from the date of this letter. .1 am requesting that you advise us of the policy limits of any and all policies of insurance, which may provide coverage for your insured, considering the facts and circumstances of the said accident. 'While I know there is considerable reluctance to provide such policy limits, a plaintiff is allowed to inquire what such limits are, and a defendant is required to inform the plaintiff and / or clailr ant of said policy limits. I refer you to the following authority in California, which provides for the discovery of such information requested: Pettie vs. Superior Court (1960) 178 Cal. App. 2d 680, 3 Cal . Rptr. 267; Ladden v. Superior Court (1959) 167 Cal. App. 2d 391. Law Office.,, of Z. Dean Aakkak A Professional Low Cvpmaiion "One of the purposes of permitting a plaintiff to ascertain the facts of the coverage and the limits of the policy is to permit a settlement to be worked out on the basis of realities." Smith vs. Superior Court (1961) 189 Cal. App. 2d 6, 11 Cal. Rptr 165, 159." Please contact my legal assistant, MARITZA CORMALIS , immediately so that our client's property damage can be expediently resolved. Be advised that your principal and your insured are responsible for all storage fees, towing fees, car rental bills and lossof use compensation. Therefore, it is in their best interest, that there be a quick and amicable disposition of the property damage settlement. All property damage drafts are to be mailed to our office. As soon as we receive the medical specials, we will forward them to your office along with a demand letter. Please be advised that it is our policy not to engage in pre - litigation discovery. Therefore, neither the statement of our client(s), nor the authorization(s) to obtain medical and / or employment documents will be allowed. However, if your office insists in pre - litigation discovery, we will make an exception, if you agree to the following: 1. Any statement taken of our client(s) is in lieu of a deposition, and 2. There will be equal access to pre - litigation discovery, in that it is a mutual exchange (eg.your insured / defendant is available for a statement; disclosure of defendant's employment; provide duplicate photographs of defendant's vehicle; at our expense, etc.) Enclosed please find a copy of the Designation Letter. Thank you for your anticipated professionalism and cooperation. Very truly yours, Law 9* es of Z. Dean Hakkak Z. can Hakkak Attorney At Law ZH:mc 654 EAST HIGHLAND AVE #18 I'mm t_j 164/1 _ „l xopL — HIGHLAND, CA 92346 co. _.�^ (909) 885.4900 FAX(909) 8895732 Phones OOV 0,70 CLAIMS FOR DAMAGES _ TO PERSON OR PROPERTY 4Gmir ect to certain statutory exceptions, an action for money or damages may not be maintained against the I7i:strfct unless written claim has been timely presented to the District and rejected in whole or in part. A Ldrn shall be presented by the claimant or by a person acting on the claimant's behalf. A in >wer all questions. Omitting information could make your claim legally insufficient. 14.%Tae� and address of the person to whom you desire notices or communications to be sent regarding this claim. ' i,Js claim form must be signed on page 2 at bottom. aaltach sepaaaate sheets, if necessary, to give full details. ::iX hl EACH SHEET ✓r ;a.ddress to which you desire notices or communications to be sent regarding this claim: �v Lew =i'tn Z, non, ) HnYwy _ �uUa � C�Nrjyz,\ T-qd W inn 'q& vlo :4 id DAMAGE or nr ri did DAMAGE or hc� e did DAMAGE or and locate on diagram on reverse side pi ova riate, give street names and address and measurements from ���� a, lli" Imo. Klee Fri: particular ACT or OMISSION do you claim caused the injury or u1y or damage if known: Yr3, I).AMAGE or 1 URIES do you 'hal AIAOUNT do ybu claim on account of each item of injury or damage as rc reputation: . 7D F-0)I0.J names of or damages Of causing Nt i" :;TIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis surance payments received, if any, and names of Insurance Company: PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE :F :�ardifnres meade on account of accident or injury: (Date - Item) (Amount) 3r1r „a;ad Address of Witness, Doctors and Hospitals: READ CAREFULLY For all accident claims piece on following diagram names of streets, including North, East. South, and West: di: gate place of accident by' X ” and by showing house numbers of distance to street comers. If District Vehicle was involved, designate by letter' A' location of District vehicle when you first saw it, and by' B' location. of Dur. ;eai or your vehicle when you first saw District vehicle: location of District vehicle at time of accident by "A-1 " and location of oi: rse 11; or your vehicle at the time of the accident by "B "1" and the point of impact by-X'. NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. FOR OTHER ACCIDENTS (I {I J1 SIDEWALK CURB i 11 or person faim on PARKWAY FOR AUTOMOBILE ACCIDENTS F 71 t::,Mrtl trn'aints may be requreszooe maminad as to their cia Pime :eiltation o a false `daim is a felony (Calif. Penal Code Sec. 72) C. tILIS MUST BE FILED WITH BOARD SECRETARY. DEPART ME NI OF CALIFORNIA HIGHWAY PAT"Ot TRAFFIC COLLIS11ON REPORT CHIP 555-03 (Rev. -1 -03, OPI 061 SllEC A, COR117101S I ", - "N COLLISION OCCURRED ON - L'C> ORI IT". -1 1-: :.,Nl:A 11"VE IIPS 1,11"f ":7t Property Damage Only cl" MlLLArr_ sT- IT Dricinal K, Office,. copl to Involved pany�ies) LVIT Rjo I PHOLR NUMBF�: PART �GE SE: I NAME IAOORFSS' Y NU �- i _ _1 I Plh e __ �51 _ 'AGE iSEX INAME I)DRESS IFli ON; NUMBER `V`Q1 y F.11 PROP NAME D nREl, OAM.AGFQ PROPERTY eiwwr 'u'l 'V-V5 PRIMARY COLLISION FACTOR Ultlplcll :NIIMPEF ��'79 1E LILRI Fc. 01*1111�:: BLAI I REPORTING OFFICER r> - 'A l- TREE 1 AUDRIE —7-T P V4 11` RACI BAll,l0l IINSURANC AP'RJI,R M' -7-22' .. ..... - PoLl( . NUMBER BQ_Y[.E !DIR TRAVEL !0N Rl:F.T0kHI,,RWAY VC SEC', )(114 )101 A71 I I t )OU's MLTEPIAt j- Ef -1I' S 0P --------- -- ..(E. IlMlft 1QUIll IW:' PARTY :IIATC I VEI, TYF2 B CIA. l'R0N'lIlANfl1Ei.7 1:1 At 1 &.41 C. 1 CP. -k*J;> LVIT Rjo I PHOLR NUMBF�: PART �GE SE: I NAME IAOORFSS' Y NU �- i _ _1 I Plh e __ �51 _ 'AGE iSEX INAME I)DRESS IFli ON; NUMBER `V`Q1 y F.11 PROP NAME D nREl, OAM.AGFQ PROPERTY eiwwr 'u'l 'V-V5 PRIMARY COLLISION FACTOR TRAFFIC CONTROL DEVICES j 72— INFORkliTIO� 2 MOVEMENT PRECEDING LIST NUMBER (la OF PARTY Al FAULT COLLISION VC SEC', )(114 )101 A71 I I )OU's MLTEPIAt j- Ef -1I' S 0P 01. B CIA. l'R0N'lIlANfl1Ei.7 1:1 At X OTHER IMPROPER DRIVING jCC0NTI.k,('1:.S ORS CURED, C CE :IIIONI�_ I AINOSP-` F 111 -!CIF - . I C RAN : ­.. CR P.QAr N. c. j N, s. i, P NT. 'OP CL 1.t 1111ON' W. I: 0 5 I D MAKING RIG H1, (Ft N. 5C_PTH�_�_ TAPCjR1VEf YPF OF COLLISION -AINLEF' ULC E , TN A HFAF. ON I; T,enw 1E !8 SIDEF;V/Pt 'r RAC I C F'AN Ell'.) D RR, AN J1, cr, 6 CL.0 cv, P URNED K RARKING MANEOVrR C RAINING VEHICLE I PEUESTRIAN 1 L L CINT1 RING TRAFFIC_ jG H OTHER. 0 M4 %v� '16L,_: IV, "NERUN .r TURNING_., MOTOR VEHICLE INVOLVED WITH JE FOGNSIBIL;TY N N_XIN(l 'INTO .SING -Ax OTHER" ARKED WIND ED `RR�N. 's OTIERFACTURVE11,CLE D NO1 OR VEHICLE ON OTHER HIG.H V F • MERGING Q IRAvELINC;VROW WA� Y_ F, 01HE[z LIGHTING OTHER AbSOCIATEUFATORM.l fMAF:r� I To L ITEMS) A ­PAYLIKUHT v, SE[ " C _ T,_ , Vt, L A V�. SECTi-DIL, VtOLATTON _DAVIN _LB _JOSH_. E �ARRFEI MOT,`R�'!EHiCL� �T l L;H-N, C. DARK - $-Rpr F TRAIN, UAIiK NO S )GHTS _ IREET F,:Cyc; E . . I � _ T'ON VIC' B VC SECTION ,B VIOLATION E DARK S) REFIT I IGHTC NOT ANINI/,L I FUNCTIONING I XFO t I 1 2 SOBRIETY -DRUG/PRYSICAL /MART I TO 2 D`Eh1.SI___ ROADWAYS'LIRFA7 - __ -r' A DRY OTHER )31 C:' - HUN- UNDER 114FLU N L IBE •NO PEDESTRIAN'S ACT IONE OL_uotly 011 F7:; _Q_L.A Go rRAFFI< MENT UNI(NOWW E UNDER DRUGINFLUENCE' ROADWAY CONDITIOV4S1 (MARL 2 ITEMS) A NO PEDl-SIR AN INVOLVEL, B CRCE�INC IN CRCCSWAI.K AT _IH ENTE INGILF�Vlfflrl RAM! P, . - PREVIQUI�,'_'OLIGON PH'Y81K Ff=f � M. Mftff� 'NO- A HOLES DEEP RUi AY N1TER3CGTIljI, J UNFAMILIAR VVITI-1 R�R`!, H NOT APPLUCARLJ C GROFSINC IN (:R=,1NALIK No! AT K DFFECTIVf 1,1FF; S 001; I FAliouED jNX ID I INTERSECTION iE RI ROADWAY VVID'. h D CROSSING NOT INCR'I SGWAtK UNIRVULNEO VL HIK :LL I 114 ROAD : INCLUDE - SHOULDER - - - -, i�fCj Nc�.INRQ6fll_ N NONEAPPAPINI t H NO UNUSUAL CONDITIONS G. APPROAHING LEAVI4(" SCHOOL. C -Q RUNAWAY V Destroy previous, edticnX. Vi, MO eXA.. DAY 1 ot YR. 4. st<x cK. Na�E /K Prrvs�a -a E� PrcSSt __2_.d` 2•DE_ \CL`C s(- I�.lv -•S. '�M+n 4k-9 `..1�� Cw. -T o-+�.l6 -GS ✓ef2�".1 la•PPR"d1C {'rb µn+Tll�. __ (3.. J -1 <; riPnCU v`vk%«a. 7. t3. 9. ch-wr vI,Lcy -- rxwrRtGi =rot St- o/Lfrot_E l,-•, 1 11 13 14. 1 G. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 2.8. PR:PARER'S NAME I.D NUMBER M0. DAY YEAR REVIEWER';; NAME MO DAY YEAR 211 fi Li • (°'t. b 5 I OSP 03 79259 East Val ley Water District June: 9, 2009 MEMORANDUM To: Robert Martin, General Manager Frora: Richard Becerra,, Subject: Sink hole on Victoria Avenue On April 19`h, I received a call from Dave Hernandez about a sinkhole on Victoria Avenue, just North of the freeway. He said it was about 6' wide, 10' long and 7' deep, and that a car would fit down in there. He also said that he thought he was looking at our wager main and that is was exposed but not leaking. I told Dave to cut out a little more, back fill it and that we would investigate it Monday morning. On Monday, April 20`h, I had Dave video our sewer main and the storm drain to see if he could see a problem and he found none. On Tuesday, April 2151, I had Hank S. and a crew cut out more of the black top and dig up the sink spot to see what was going on. We got down to the storm drain, but still didn't notice a problem. I decided to go into a storm drain manhole that was just north of the sinkhole and that's when I noticed that there was no bottom to one section of the storm drainpipe. I called Ron B., he called Bob M., and we met with Dennis Barton (City of Highland), out there to discuss the problem. Dennis agreed that the problem was the City of Highlands at that time and thanked us for all the help. We then back filled the hole and passed the problem to the City of Highland. RB: e[b Ea.stValley 1:4f OWater District June 9, 2009 MEMORANDUM To: Robert Martin, General Manager From: Dave Hernandez, Subject: Sink hole on Victoria Avenue Sunday, April 19th, at approximately 7:00 pm, I received a call from Mike Moore about a sinkhole at 6601 Victoria. I arrived on scene at about 7:20 pm. The on -call worker from the City of Highland was setting up delineators and barricades around the hole. The hole was about 6'X10' and 7' deep. I called Rick B. to inform him of the sinkhole and we decided to repair the hole since a part of the water main was exposed. We cut out and removed the blacktop, the back.filled and compacted it in layers and finished it off with temporary blacktop. I called Pino from the City of Highland and we picked up all the delineators and signs. C—� DH: et!) NooaK 1-11 ML Gmau Justine Hendricksen From: Rick Becerra Sent: Wednesday, July 15, 2009 8:35 AM 7o: Justine Hendricksen Subject: storm drian on victoria just north of 210 frwy Page 1 of 4 Get Kodak prints of this picture, and all your other favorites, at www.kodakaallery.com! 7/1 5/2009 mvi an i i uivaii L� 7/15/2009 rage / of <t d h Ir T ', _ .. x. x iriea�'Wv4;civ' ,SBt!syb T. d h Ir T ', _ .. x. x iriea�'Wv4;civ' ,SBt!syb Law Uffices of Z. Dean Hakkak Z. Dean flakkac, Esq. A Professional Law Corporation 5440 E. Beverly Blvd., Suite A Los Angeles, California 90022 (323) 832 -9900 - Fax: (323) 838 -1226 July 1, 2009 East Valley Water District 3654 East Highland Avew #18 Highland, CA 92346 RE: Client's Name: Freddy Nava & Ray Slade ( ZH3022 ) Date of Loss: 04/19/2009 Your Claim No.: Your Policy No.: Dear Adjuster: Please be advised that our office has been retained by the above - referenced client(s) with respect to accident, which occurred on the date set forth, hereinabove. Our preliminary investigation reveals that the accident was the direct and proximate result of the negligence of your insured. Consequently, we are holding your insured responsible for the personal injuries and property damage sustained by our client(s) as a result of the above said accident. We are operating under the basis of belief that you, on behalf of your insured, are acceptin;; one- hundred (100 %) percent liability related to this matter. If for any reason, you disagree and/or are not accepting one - hundred (100 %) percent liability, contact me immediately by telephone with your follow up in writing. Any and all disputes you may have regarding your complete: and total liability shall be directed to me within seven (7) days from the date of this letter. I am requesting that you advise us of the policy limits of any and all policies of insurance, which may provide coverage for your insured, considering the facts and circumstances of the said accident. While I know there is considerable reluctance to provide such policy limits, a plaintiff is allowed to inquire what such limits are, and a defendant is required to inform the plaintiff and / or claimant of said policy limits. I refer you to the following authority in California, which provides for the discovery of such information requested: Pettie vs. Superior Court (1960) 178 Cal. App. 2d 680, 3 Cal . Rptr. 267; Ladden v. Superior Court (1959) 167 Cal. App. 2d 391. Law Offices of Z. Dean Hakkak A Professional Lmv Corporation "One of the purposes of permitting a plaintiff to ascertain the facts of the coverage and the limits of the policy is to permit a settlement to be worked out on the basis of realities." Smith vs. Superior Court (1961) 189 Cal. App. 2d 6, 11 Cal. Rptr 165, 159." Please contact my legal assistant, MARITZA CORMALIS , immediately so that our client's property damage can be expediently resolved. Be advised that your principal and your insured are responsible for all storage fees, towing fees, car rental bills and lossof use compensation. Therefore, it is in their best interest, that there be a quick and amicable disposition of the property damage settlement. All property damage drafts are to be mailed to our office. As soon as we receive the medical specials, we will forward them to your office along with a demand letter. Please be advised that it is our policy not to engage in pre - litigation discovery. Therefore, neither the statement of our client(s), nor the authorization(s) to obtain medical and / or employment documents will be allowed. However, if your office insists in pre - litigation discovery, we will make; an exception, if you agree to the following: I. Any statement taken of our client(s) is in lieu of a deposition, and 2. There will be equal access to pre - litigation discovery, in that it is a mutual exchange (eg.your insured / defendant is available for a statement; disclosure of defendant's employment; provide duplicate photographs of defendant's vehicle; at our expense, etc.) Enclosed please find a copy of the Designation Letter. Thank you for your anticipated professionalism and cooperation. Very truly yours, Law Qf ces of Z. Dean Hakkak Z. can Hakkak Attorney At Law ZH:mc 654 EAST HIGHLAND AVE 1118 F'om ek,17) HIGHLAND, CA 92346 (909) 885 -4900 FAX(909) 8895732 Phones 3 CLAIMS FOR DAMAGES L _ TO PERSON OR PROPERTY f`sii Iyj;act to certain statutory exceptions, an action for money or damages may not be maintained against the Di:;trict unless written claim has been timely presented to the District and rejected in whole or in part. u .Ni1m shall be presented by the claimant or by a person acting on the claimant's behalf. Ikn;;wer ail questions. Omitting information could make your claim legally insufficient. N::ime and address of the person to whom you desire notices or communications to be sent regarding this claim. "ISiS claim form must be signed on page 2 at bottom. altv:h separate sheets, if necessary, to give full details_ 4i t;hl EACH SHEET i;:laiun must _be filed with Board Secretary. f V5'r VALLEY WATER DISTRICT : rr e ,c i did DAMAGE or did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse pi n: pate, give street names and address and measurements from landmarks: hr of this sheet, ui+ ar damage, if known: ha: DAMAGE or INJURIES do you claim resulted? Give.full extebt of injuries or damages C-M F�: i7,� ACUNT do u claim on account of each item of injury or damage as of r.: reputation: 11) k o))0-3 :Piz i:STIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis ,I I •sur:ance payments received, if any, and names of Insurance Company: -1c rFkAjo\"i I F' J.1GE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE :.f :�orditures atde on account of accident or injury: (Date -Item) (Amount) 7D 770 111r > 1 ai and Address of Witness, Doctors and Hospitals: READ CAREFULLY For ail accident claims place on following diagram names of streets, including North, East. South. and West: c.i:ata place of :accident by " X' and by showing house numbers of distance to street corners. If District Vehicle was involved, designate by letter' A' location of District vehicle when you first saw it, and by' B' location of rj rself or your vehicle when you first saw District vehicle: location of District vehicle at time of accident by' A.1 ' and location of Dcrse If or your vehicle at the time of the accident by '8-1' and the point of impact by-)('. NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant. te'; h giving I.0'� t 1�esEntaGon of a false Claim is felony (Calif, penal code Sec. 72) (..A 114S MUST BE FILED WITH BOARD SECRETARY. DEPARTMENT cIr CALIFORNIA HIGHWAY PATROL "l-FtAmc COLLISION REPORT - Property Damage Only CHID 555-03 (Rev 7-031 Opt 061 SPECIAL CONDITIONS ;II:1 L NUN u, COLL'SION OCCURRED ON W c,-4 I DFJYEP .W1 rMS 1,41,1 �'�EI77 D1-1 I ,ingmal to officer: copyfies) to rnVO,ved pally(fes) 101C.1,41 DISTRICT NUMBER IiIIIIIIIIIN.. DIS11W SLAT RFPORTIPG 01r,,CIC .1, 'TAP �,CEA,p I'f lt�pl 1-77-44 $C-c�b 'r' Yes . No Yes y f,, MMAf,1; I Repoe taken yes No Exchange, CC Ifdo.rmition Ye,, NO t -w ,, "I 114"If I PRIMARY COLLISION f ACTOR TRAFFIC CONTROL DEVICES 1 -7-- - 2 �,IPLMAL INrORMf-TfO,% — — 2 MOVEMENT' PRECEDING T 1Tr zo LAIIA-EL COLLISION IR 11 1"I'll WIRER t qQNSTROl", 'ONCTILOWNC HI.7-Af )OUS WATEPI t LA sToPrFf ()R 3 SLAVJ W,:9� x IB.PR0.,EEDINi3TRAI,-,.!I-- s OTHER IMPRoFER DRIVING "REF1 AUDRE11 0, 1 . ... .. M. 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PEDESTRIAN'S ACT IONS PA)QUi 12.8UP--R. 0/1 y E7�:: N F INATTENTION' ZTD;Z� GO.- Pic6pr.( -16�, IMF' --AIRMEN1 UNrNOWN.-., Is UNDE R CRUC INFLUEN;E ROADWA', COKEILIVOLI (MARK IT0217F M 4., 1A NO PDTRIA N VCLV FL Is ,R("- SINC IN CRC�:iViA;Y AT ENTERIN�' L111I PAIAL I PIDEVIOUI!�UIOLt!�11)11 - A06 W07KNOWN 10 A_ HALE DEff RUT". ,13 0!, U, UNFAMILIAR WITH II�,PJ, NOT PPPLICAV.L� D, (?Kj§jjRtJCTL,'JIN PNR0-A-MVAy- C CROSSING 114 CRO:'-WAt l: NUI AT K D.FrF.Cmv! ;,L Futw YJFA11CUEn RFPAIIZOW*' INTERSECTION -,RO$RIING �;E?WQFQ ROADWAY WIC 1L. E) N`OT- IN CR-IS�WAL K ( I HC FLOORED' IF N ROAD - INCLUDE, - \,31tv;LE -.1f. NO' -INROAD_ N NPLIF APPAREW_ It I0 UNUSUAL CONDITIONS I G APPROACHING / L 0 RUNAWAYVLHi�I.F ..t Q Destroy previous, Editions -5550,i j III, MO. e%A.. DAY tot YR. Z,aooe 1. S �A AL ( ilYY�/ i ?-- __�' '1�' -�l v_•KS 'CtkylSUrfa- c-+otL'Y�1' �_�_ -Y1 �Tb 21A �y ffiZ- L/t�r� _+✓�f 'may "!s`. i+ohPw7�"___ 3 - E�++p.- --- - -- --!!' r�•�_A�,_Pxvm.v =a E= y zro` $It uLz -'-- i.- 5��?E_ Z_ � � ta..r -S• ^are.- .nc.9 -9 _ of -t c.�-- n..�..ict�. ve+xr�..a ta�PF -�: Yrb u...Z -iL. ._ 9. Ii AST vP� -LCy ..+Att+Z - DIYCRlG� =02 Se• +K t•YOt_E l� Re.�rOr�r/�1 . 10 11 — 12. pv� V \c�e2VA �u� uo2'C�: l�e�•wr+b 'Lh� -.� AP'PikilL Z:•D r..Kc'�!-M OK ail LL�f+c 4TH__ 1 14. C py4 LMS �✓ 1 fi. 17. is, 19. 20. 21. 22. 23. 24. 25. 7_6, 27. PREPARER'S NAME -�, —�kA• — T -- — ,,, ,. I.U. NUMBER MO� DAY YEAR (REVIEWER'S NAME MO. Jhv YEAR `�z�sk y• 1�. b5 �• OSP0379259 East Val Iey I Water District June: 9, 2009 MEMORANDUM To: Robert Martin, General Manager From: Richard Becerra,, Subject: Sink hole on Victoria Avenue On April 190', I received a call from Dave Hernandez about a sinkhole on Victoria Avenue, just North of the freeway. He said it was about 6' wide, 10' long and 7' deep, and that a car would fit down in there. He also said that he thought he was looking at our water main and that is was exposed but not leaking. I told Dave to cut out a little more, back fill it and that we would investigate it Monday morning. On Monday, April 201h, I had Dave video our sewer main and the storm drain to see i f he could see a problem and he found none. On Tuesday, April 21 ", I had Hank S. and a crew cut out more of the black top and dig up the sink spot to see what was going on. We got down to the storm drain, but still didn't notice a problem. I decided to go into a storm drain manhole that was just north of the sinkhole and that's when I noticed that there was no bottom to one section of the storm drainpipe. I called Ron B., he called Bob M., and we met with Dennis Barton (City of Highland), out there to discuss the problem. Dennis agreed that the problem was the City of Highlands at that time and thanked us for all the help. We then back filled the hole; and passed the problem to the City of Highland. RB: eft East Val ley Water District June 9, 2009 MEMORANDUM To: Robert Martin, General Manager From: Dave Hernandez, Subject: Sink hole on Victoria Avenue Sunday, April 19`h, at approximately 7:00 pm, I received a call from Mike Moore about a sinkhole at 6601 Victoria. I arrived on scene at about 7:20 pm. The on -call worker from the City of Highland was setting up delineators and barricades around the hole. The hole was about 6'X10' and 7' deep. I called Rick B. to inform him of the sinkhole and we decided to repair the hole since a part of the water main was exposed. We cut out and removed the blacktop, the back:filled and compacted it in layers and finished it off with temporary blacktop. I called Pino from the City of Highland and we picked up all the delineators and signs. DH: et) July 1Fi, 2009 Letter of Reference To: Robert Martin, General Manager Ron Buchwald, District Engineer off 1- 90.0 17 From: Leida Etherton, Eliseo Ochoa Eo '7h4oQ Subject: Data Conversion Contract The District is implementing a Geographic Information System (GIS) to process all hand drawn water and sewer atlas sheets into electronic data for computer generated atlas maps. In 2007, the District contracted with ESRI and they subcontracted to Aerial Information Systems (AIS) to complete a one - square mile pilot study. In FY 2008 -2009 both companies moved on to convert the first four sheets of the 102 -sheet service area. In an effort to make a sound financial decision, the District staff requested additional bids from qualified companies. Because AIS had completed a portion of the work, and fine -tuned their methodology, they were able to substantially revise their original quote by reducing their bid amount. Of the four bids received, one bid from DCSE did not meet the requirements of the contract and was eliminated. The first of the other bids was from NOBEL Systems and is based on performing the work off shore in India and the other two are from NOBEL Systems and AIS who will employ workers in the USA. The off shore bid by NOBEL Systems came in at $191,000. The other bids are AIS for $383,650 and NOBEL_ Systems for $458,200, both to perform this work in California. Both companies have a good reputation in the GIS community and their references were positive. They are completely qualified to do this work, have many years of experience and offer leadership of seasoned management and staff to perform the work. Both AIS and NOBEL Systems are business partners of ESRI, the developer of the GIS software. Some considerations made for this recommendation are: The District has invested approximately $155,000 in the work performed by AIS in converting about 10 sheets so tar. This would be time and money wasted if NOBEL Systems were awarded this contrac: because they propose to do another pilot study and would re -do the 4 completed sheets. They also plan to recreate the data model (the foundation for all map details) ESRI and AIS already built, essentially starting over at square one. If AIS continues, they propose to use the existing data model and would follow the same standards, requirements and rules already established, while moving on to the 11th sheet in the set. NOBEL Systems plans to use several of their own proprietary software programs in the project management, the execution of the QA/QC, the conversion of the AutoCAD drawings, and the development of the atlas sheets. This could lock the District into purchasing their software in the future. They also propose using their web -based "Geo Viewer" for an additional $20,000 per year. AIS would perform all of these operations using the entire suite of software the District has already allocated funds for, in their Small Utility- Enterprise License Agreement (SU -ELA) with ESRI. The bid to do the work in India is considerably less; however, there are concerns with sending our conversion work off shore. There could be a language barrier. The staff assigned to the work does not speak English, though the project manager does. If communication between the workers and District staff isn't satisfactory, the checking and correcting the data could be more extensive and the quality of the end product could be compromised. By detailing every fitting and connection, the product provided by AIS so far has been more correct and more detailed than either the as- builts or the existing hand drawn maps. I am recommending AIS for the conversion contract. The District staff worked with this company, establishing a favorable personal and working relationship over the past two years. ESRI partnered with AIS in their combined efforts on the geodatabase model design, the pilot study, the strategic plan and the conversion of the first four atlas sheets. They could continue seamlessly into the next area, and keep with the ongoing schedule laid out in the original plan. The money already spent will not be wasted and a contract to AIS will benefit local workers. The budget for this fiscal year (2009/2010) has allocated $230,000 for GIS implementation. This amount is itemized as follows: $35,000 for ESRI support, $16,800 for GIS training, $29,200 for an Aerial Photo with 1 foot elevation contours (contracted & cost sharing with the City of Highland), $2,350 for an add -on to GIS software for the Flexidata sewer video program and the remaining $146,650 will be allocated towards this data conversion contract. The goal will be to complete this process over 2 to 3 years. ' 436 E VANDERBILT WAY SAN BERNARDINO, CA 92406 101 BEL PHoNE:909 69056 1 1 FAX: 909$90.5612 �,. SYSTEMS RBUTCHER@NOBEL-SYSTEMS.COM W W W.NOBEL�SYSTFMS.COM Date: 28th July'2009 From Ronald R. Butcher VP of Business Solutions Nobel Systems, Inc 436 E Vanderbilt Way San Bernardino, CA -92408 Ph: (909) 890 -5611 East Valley Water District �9�ayuow�N� �gi7 "'tMNER CRY Sub: Comments on Item No.9 under NEW BUSINESS in today's Board Meeting agenda 1. Nobel Systems is based in San Bernardino, CA, which is less than 10 miles from the District office. 2. Nobel Systems is an ESRI business partner and a recognized national leader in provision of GIS services, data conversion and data hosting. We have been providing these services for over fifteen (15) years. 3. Nobel Systems has successfully completed many Water and Sewer Data Conversion Projects in the San Bernardino County area such as: a) San Bernardino Municipal Water Department b) City of Redlands c) City of Colton d) Western Municipal Water District e) City of Hesperia f) City of Victorville 4. Nobel Systems' cost to convert the data is $191,000. Considering the current economy, the District can save over 50% if the work is performed by Nobel offshore. Additionally, the District will have its data, fully converted by December of this year instead of waiting through a two year phased program. 5. The District will not lose the effort that AIS put forth developing ten sheets as part of their pilot project. 6. Nobel would use the data model and standards developed during the pilot project. 7. The tools Nobel Systems uses for data conversion, project management, and QA /QC- have been developed over 15 years of conducting similar services for other clients. The tools are similar to using a spell checker in MS Word. They enhance the process and results, but the future maintenance of the data is in no way reliant on these tools. The deliverables will be of the same quality and format as those delivered during the pilot project. 8. GeoViewer Online web portal is a web based application that would allow any employee within the district (site license) to view and work with the GIS information. GeoViewer is based on ESRI's ArcGIS Server or ArcIMS technology thus leveraging the District's investment in ESRI's Small Utility- Enterprise License Agreement. GeoViewer was added into the proposal as an option, not as a core part of the proposal. 9. We understand the concerns the District has with off shore data conversion. The common language spoken in India is English (prior colony of England) and all our staff members can read, write, and speak fluent English. Balaji Kadaba, the project manager assigned to the project, has over 10 years experience managing conversion projects for Water Districts and through this experience has gained critical insight on the unique nature of a water /sewer conversion project. As part of the four sheet pilot we supplied to the district we have had a chance to view and analyze the source documents within the District. We pride ourselves not only on our ability to communicate with our clients but on our timely response to any issue that may arise in a project. 10. As stated in item #4 of this document, our proposed budget is less than half of the budget submitted by the recommended contractor. We can accomplish this project in six months from kickoff and field crews will be working with updated data, both digitally and in new Atlas books, bylanuary of next year. Sincerely, Ronald R. Butcher VP of Business Solutions Board Memorandum Date: July 28, 2009 From: Brian W. Tompkins / Chief Financial Officer Subject: Investment Report for the quarter ended June 30, 2009 Recommendation: Accept and file the attached report Unrestricted Investments LAIF The balance held in LAIF increased from $697,479 to $2,753,311 during the quarter, as staff was able to ;send grant reimbursements received for the North Fork project up to our account in Sacramento. Overall, the balance in LAIF decreased by $329,544 during the year, but the beginning of the year balance of $3,082,855 will be restored when the District receives payout of the 10% grant retentions being withheld by the state pending final closeout of the grant. This process should be completed in August. Quarterly earnings on the LAIF account were $5,839 at an interest rate of 1.51 %, down from 3.11 % for the same quarter last year. Citizen's Business Bank Wealth Management The total (book) value of the assets held with CBB increased $9,283 to $4,027,428 during the quarter ended 6/30109. The purchase and sale of securities is shown on the supplemental schedule attached. Only US Treasury and Agency debt instruments are held in the portfolio per the Board's instructions. Serni - annual interest payments received on securities in the District's portfolio were $20,346 for the quarter ended June 30, while the money market fund, which is maintained at a balance of about $500,000, earned $753. Investment manager fees paid during the quarter were $1,570.29 Restricted Investments Union Bank These Installment Payment Funds for the 1996 and 2001 COP issues collect monthly payments from the District, and then disburse semi - annual payments to the certificate holders in June and December. COP Interest payments of $16,605 (1996 series) and $151,255 (2001 series) were paid out of these accounts in June. Monthly deposits on the 1996 issue are $51,906 — these COP's will be fully retired in December 2009. Monthly deposits on the 2001 issue are $85,934. Citizen's Business Bank Wealth Management This account is unspent construction funds borrowed from Municipal Finance Corporation and is being invested by CBB until the funds are drawn down. Of the $875,489 balance shown, $256,764 was drawn down immediately after yearend leaving a balance of $618,725. This amount is restricted for the following projects: Sixth St Pipeline - $45,469 Plant 134 - 228,304 Headquarters - 344,952" 'some of this balance may be encumbered to pay unbilled services by GMID and Cordoba, and for City of SB fees ti• °Q 9 fo c k � U ` r, Fi Si Z A M k fi' F n' <o Fa f) R1 t t' cn Ay cmi cn ry. fi to O �Y U �v C: f� Fi (� n� `1 �A SS ii 7? f0 �•• 1•Y G) V i� .t r> 7S• Fi !0 :5 f0 ryj e. !0 S Y �S 44 vt n o� Fi •A. 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Sponsored by CalPortland Company San Manuel Band of Mission Indians Arrowhead Credit Union FRIDAYS AUGUST 7, 2009 7:30 - 9:00 AM NATIONAL ORANGE SHOW • RENAISSANCE ROOM $40 per person / $375 for a reserved table of 8 VISA and MasterCard Accepted ❑ I/We would like to host a table of 8. Enclosed is $375.00. I/We would like to attend. Enclosed is $ for attendees. ❑ I/We wouid :::c attend. Enclosed is $ for attendees. Name Street Address City / State / Zip _. Phone /_ Email Please make checks payable to: San Bernardino Area Chamber of Commerce Mail, fax or email your attendees to: San Bernardino Area Chamber of Commerce 546 West 6th Street, San Bernardino, CA 92410 Fax: 909/384.9979 • Email: sba.chamber@lverizon.net Name of Attendees: RSVP by Friday, July 31, 2009