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Agenda Packet - EVWD Board of Directors - 08/11/2009
DhstValley Water District 3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA BOARD MEETING August 11, 2009 3:00 P.M. AGENDA ------------------------------------------------------------ --------- "In order to comply with legal requirements for posting of agenda, only those items filed with the: District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". --------------------------------------------------------------- CALL TO ORDER PLEDGE OF ALLEGIANCE Public Comments 2. Approval of Agenda CONSENT CALENDAR 3 Approval of Board meeting minutes for July 14, 2009 4. Approval of Board meeting minutes for July 28, 2009 5. Accounts Payable Disbursements: Accounts Payable Checks # 220703 through # 22088:5 which were distributed during the period of July 28, 2009 through August 5, 2009, in the amount of $1,091,909.32 and Payroll and benefit contributions for the period ended August _`, 2009 and included checks and direct deposits, in the amount of $290,942.54. Total Disbursement for the period $1,382,851.86. 6. General Managers fee's and expenses OLD BUSINESS 17. Discussion and possible action regarding the GIS Data Conversion Contract 8. Discussion and possible action regarding the preparation of a water and sewer rate investigation iNEW BUSINESS 9. ^Discussion and possible action regarding the approval to write off closed customer accounts with balances of less than $18.00 10. Discussion and possible action regarding the approval to write off 10- year -old liens 11. Discussion and possible action regarding Exclusive Negotiating Agreement between East Valley Water District and Mission Infrastructure and The Russell Company 12. Discussion and possible action regarding the California Special Districts Association official ballot for the 2009 Board of Directors 13. Discussion and possible action regarding proposed purchase of supplemental water for groundwater recharge 14. Discussion and possible action regarding the Districts position on Senate Bill 787 (Clean Water Act Amendments) 15. Discussion and possible action regarding the approval of Addendum No. 1 to the initial study of East Valley Water Districts Plant 40 Disposable Resin Ion Exchange System for Uranium Removal Project 16. Discussion and possible action regarding the Association of California Water Agencies California Caucus Nomination for NWRA positions 17. Accept minutes for Budget Committee Meeting on May 7, 2009 18. Discussion and possible action regarding President Donald D. Goodin's resignation from the Board of Directors of the East Valley Water District 19. Resolution 2009.17 — A Resolution of the Board of Directors of the East Valley Water District in recognition of Donald D. Goodin's service as Director of the East Valley Water District 20. Directors' fees and expenses for July 2009 REPORTS 21. General Manager / Staff Reports 22. Consultant Reports 23. Committee Reports a. Legislative, (Standing) b. Budget (Standing) c. Public Outreach (Standing) d. Audit (Ad -Hoc) e. Headquarters (Ad -Hoc) f. Policy Committee (Ad -Hoc) 24. Oral comments from Board of Directors CORRESPONDENCE 25. Letter to the District from the San Bernardino Valley Water Conservation District MEETOIGS 26. Water Education Foundation's Northern California Tour, Sacramento International Airport, October 7- 9, 2009 2 CLOSE)) SESSION 27, CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: 9.74 + /- Acres of developed and associated parcel, South of Highland Ave, East of Victoria, San Bernardino County, State of California APN(s): 1191-241-36,1191-24l-j8 Party with whom the District will negotiate: US Kuil Inc Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment 28. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.81 Property: 22 +/- Acres of Vacant Land North of Third Street, East of Sterling Ave, South of 5`h Street San Bernardino County, State of California APN(s): 1191 - 241 -01, 1192- 231 -01 Party with whom the District will negotiate: Potential Buyers Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment 29. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.81 Property: 9.5-t-/- Acres of Vacant Land State of California APN(s): 1191 - 251 -02, 1191 - 251.05 Party with whom the District will negotiate: Potential Buyers Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability- related modifii;ation or accommodation, including auxiliary aids or services, that is sought in order to participate in the above- agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. Subject to Approval EAST VALLEY WATER DISTRICT July 14, 2009 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by President Goodin. PRESENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson ABSENT: Director: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager; Cecilia Contreras, Administrative Office Specialist; Gary Sturdivan, East Valley Water District; Eliseo Ochoa, East Valley Water District LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd); Mark Vargas; Jim Nunn, Charles Roberts (Highland Community News); APPROVAL OF AGENDA M /S /C (Wilson--LeVesque) that the July 14, 2009 agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 3:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR MAY 12, 2009 M/S /C (Wilson - Sturgeon) that the Board Meeting Minutes be approved as submitted. DISBURSEMENTS M/S /C (Wilson- Sturgeon) that General Fund Disbursements #220229 through #220491 which were distributed during the period of June 18, 2009 through July 8, 2009, in the amount of $1,135,049.26 and Payroll and benefit contributions for the period ended July 8, 2009 and included checks and direct deposits, in the amount of $272,778.11 totaling $1,407,827.37 be approved. (Minutes 7/14/2009) cmc 1 GENERAL MANAGER'S FEES AND EXPENSES M /S /C (Wilson - Sturgeon) that the General Manager's fees and expenses be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S HEADQUARTERS PROJECT ON STERLING AVE President Goodin stated that he would like to see the Headquarters project brought back to the table; that he would like to see what surplus property the District owns; that he would like to see the current plans used as much as possible for the project; that he would like an Ad -Hoc Committee formed to look into costs; that delaying the project could cost more to update plans at a later time. The General Manager stated that the current plans the District has for the Headquarters needs to be modified to comply with the new codes. Director LeVesque stated that he supports exploring alternative options; that he would like to be on the Headquarters Committee. M /S /C (LeVesque- Wilson) to form a committee to look into options for the Headquarters project Director LeVesque and Director Morales were appointed to the Headquarters Ad -Hoc Committee. After further discussion, the composition of the Ad -Hoc Committee changed from Director LeVesque and Director Morales to Director LeVesque and Vice President Wilson. DISCUSSION AND POSSIBLE ACTION REGARDING VACANT POSITION IN CUSTOMER SERVICE M /S /C (LeVesque - Wilson) that the vacant position in Customer Service be filled. DISCUSSION AND POSSIBLE ACTION REGARDING ACWA'S "SAVE OUR WATER PUBLIC EDUCATION PROGRAM" The General Manager stated that this is a statewide conservation program and ACWA is requesting support from its members; that the suggested donation amount is $10,000. Director Morales stated that he would like alternative ways to promote water conservation in the District. Director Sturgeon stated that he feels the District does not do enough to participate in water conservation programs and would support a lower donation amount. No action taken. (Minutes 7/14/2009) cmc 2 DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S SSMP (SEWER SYSTEM MANAGEMENT PLAN) The General Manager stated that this is a final draft of the SSMP Mr. Sturdivan gave a summary of the SSMP and the regulations that need to be followed by the District. M /S /C (Sturgeon - LeVesque) that the District's SSMP (Sewer System Management Plan.) be approved. RESOLUTION 2009.09 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF ROBERT E. MARTIN'S TWENTY -FIVE YEARS OF SERVICE M/S /C (Sturgeon- Wilson) that Resolution 2009.09 be approved. Director Morales expressed his appreciation to Robert Martin and his twenty -five years of service to the District. RESOLUTION 2009.15 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT FOR THE ELECTION OF DIRECTORS TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS The General Manager stated that the Board could vote for up to four individuals for the Board of Directors position for the Special District Risk Management Authority. M /S /C (LeVesque - Wilson) that Resolution 2009.15 be approved and select Muril N. Clift and John C. Yeakley as the Board's selections. DISCUSSION AND POSSIBLE ACTION REGARDING REPAIRS AT WELL #120 The General Manager reported that Well 9120 was taken offline; that it was producing sand at a high rate and was ruining pumps; that crews have removed several tons of sand from the holding tank; that the District is exploring three different options to correct this problem; that this was not allocated in the current budget. No action taken. DIRECTORS' FEES .AND EXPENSES Director Sturgeon voiced his concern regarding the types of meetings that are being charged on Directors expense reports; that an Ad -Hoc Committee should be created to review District and Board policies. (Minutes 7/]4/2009) erne 3 M /S /C (LeVesque- Wilson) that the Directors' fees and expenses be approved Director Sturgeon abstained from the vote. GENERAL MANAGER / STAFF REPORT Mr. Sturdivan provided a brief update regarding the current grants that the District is looking into; that the District has been approved for low cost government loans for Plant 134 and Plant 150; that the loans would be at 2 %z% interest; that we are waiting on a Letter of Award; that Eastwood Farms funding falls under Prop 50 and will be fully funded, however, the funds in this proposition are currently frozen. The General Manager stated that the LAFCO hearing regarding the consolidation of the Water Conservation District is July 15, 2009; that the District's position has not changed; that an Ad -Hoc committee needs to be formed to work with the Auditors to discuss the new requirement for the audit review; that the Finance department has received a warrant from the State and more should be coming; that Gary Sturdivan is going to attend a Congressional meeting in Washington D.C. along with Lucy Jones from USGS (United Stated Geological Survey): that Mr. Sturdivan will represent water agencies and discuss water issues that came out of the Golden Guardian exercise in November of 2008. Ms Hendricksen stated that the Board needs to look at dates for the District's facility tour in October 2009. CONSULTANT REPORTS There were no consultant reports. COMMITTEE REPORTS Legislative Committee — Director Morales stated that SB261 has been sent back to the Committee to be amended and has gone through eight revisions. ORAL COMMENTS FROM BOARD OF DIRECTORS President Goodin stated that there is no authority held by an individual Board Member only as an entire group; that prior approval from the Board may be needed to attend and be compensated for certain meetings. Director Sturgeon stated that the Inland Empire Community Newspaper had an article about the District's 2009 Inland Empire Solar Challenge. Director Morales stated that he attended webinars to obtain his certificate series. (Minutes 7/14/2009) cmc 4 LETTER OF APPRECIATION TO THE DISTRICT FROM JUDI PENMAN (SAN BERNARDINO AREA CHAMBER OF COMMERCE) Information only. LETTER OF APPRECIATION TO THE DISTRICT FROM MELANIE JOHNSON FOR THE DISTRICTS PARTICIPATION ON THE EAST HIGHLANDS RANCH 2ND ANNUAL HOME IMPROVEMENT FAIR Information only. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY HESPERIA RECREATION AND PARK DISTRICT, PERCY BAKKER COMMUNITY CENTER, HESPERIA, JULY 20, 2009 Information only. CSDA'S 40TH ANNUAL CONFERENCE, RENAISSANCE ESMERALDA RESORT, INDIAN WELLS, SEPTEMBER 21-24,2009 Information only. SAN BERNARDINO CHAMBER MIXER AND 2009 AUTO CLUB SPEEDWAY CHAMBER ZONE, FONTANA, OCTOBER 8, 2009 Information only. CLOSED SESSION The Board entered into Closed Session at 4:40 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTION No reportable action at this time. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to regular session. ADJOURN The meeting was adjourned at 5:34 p.m. until the next Board Meeting on July 28, 2009 Robert E. Martin, Secretary Donald D. Goodin, President (Minutes 7/14/2009) cmc 5 Subject to Approval EAST VALLEY WATER DISTRICT July 28. 2009 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by President Goodin. Director Morales led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson ABSENT: Director: None STAFF: Robert Martin, General Manager; Becky Kasten, Accounting Supervisor; Ron Buchwald, District Engineer; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News), Balaji Kadaba(Nobel Systems), Ronald Butcher (Nobel Systems) PUBLIC COMMENTS President Goodin declared the public participation section of the meeting open at 3:02 pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M /S /C (Wilson- LeVesque) that the July 28, 2009 agenda be approved as submitted. WSBURSEMENTS M /S /C (Wilson - Sturgeon) that General Fund Disbursements #220492 through 4220702 which were distributed during the period of July 9, 2009 through July 23, 2009, in the amount of $516,621.97 and Payroll and benefit contributions for the period ended July 22, 2009 and included checks and direct deposits, in the amount of $224,629.22 and $7,761.46 totaling $749,012.65 be approved. GENERAL MANAGER'S FEES AND EXPENSES M /S /C (Wilson- Sturgeon) that the General manager's fees and expenses be approved. ANNUAL REVIEW, DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION 2008.03 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING POLICIES FOR ITS COMPENSATION, REIMBURSEMENT, ETHICS AND SEXUAL HARASSMENT TRAINING, AND INSURANCE COVERAGE The General Manager gave a brief overview of Resolution 2008.03 regarding the Board of Directors policies for its yearly review. President Goodin stated that under direction from the Board Members an ad -hoc committee be formed; that Directors Sturgeon and Morales be part of the committee. Vice President Wilson stated that the policy was reviewed in depth a year ago; that he would like to have the allowable meetings provision reviewed Director LeVesque stated his interpretation of the policy; that allowable meeting charges should be limited to an event where the Board Member represents the District; that public social events not be included. Director Sturgeon stated that the Board policies be reviewed; that he would like to have policies accessible to the public; that he suggests a committee be formed to review all Board policies; that he be included in the policy review committee. Director Morales stated that he concurs with policies being accessible in a central location; that guidelines be defined in the Board policy; that he be included in the policy review committee; that the committee prioritize the policies. DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION 2009.16 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELINQUENT NON -PAID CHARGES TO ANNUAL TAXES LEVIED UPON THE PORPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND UNPAID The General Manager reviewed the process to recover Bad Debt. MISIC (Wilson - LeVesque) that Resolution 2009.16 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES FROM FREDDY NAVA. M/S /C (LeVesque- Wilson) that the claim for damages be denied and referred to the :Districts' Insurance carrier. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES FROM RAY SLADE M/S /C (LeVesque - Wilson) that the claim for damages be denied and referred to the Districts' Insurance carrier. DISCUSSION AND POSSIBLE ACTION REGARDING THE GIS DATA CONVERSION CONTRACT The General Manager stated the District is in the process of converting atlas sheets to a G:S system; that the District is considering proposals from two companies; that further discussion is needed. Director Morales expressed concerns regarding the quotes; that he would like to review each of the proposals; he also inquired about on going costs for each company. Mr. Butcher (Nobel Systems) gave a detailed review of Nobel's proposal to clarify any concerns that the District may have on working with their company. Director LeVesque inquired about the data conversion process; how maps are processed. Vice; President Wilson inquired how tech support is managed President Goodin inquired if, after a decision is made, the District is required to stay with that company for future data conversions; that the Board delay its decision; that staff return with additional information Mr. I3uchwald stated that both companies under consideration use the same tools to process the data; that the District is in need of a 2 -year period to complete the data conversion. Director Sturgeon is in favor of utilizing on -shore companies. No action taken. INVESTMENT REPORT FOR QUARTER ENDING JUNE 30, 2009 M/S /C (Sturgeon - Wilson) that the Investment Report for Quarter ending June 30, 2009 be approved. GENERAL MANAGER / STAFF REPORT The General Manager stated that a test pump for Plant 440 will take place this weekend; that he attended a meeting with San Bernardino Valley Municipal Water District regarding their water recharge program; that participation is being requested from agencies to implement water conservation efforts. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS a. Legislative (Standing) — Director Morales stated that he has reviewed the Clean Water Act; that he would like to agendize this matter at the next Board meeting; that he appreciates the efforts from our lobbyists. b. Budget (Standing) — Director LeVesque stated that the Committee discussed the District Mid -year review; that they will further study the District retirement program. c. Public Outreach (Standing) — No report. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Morales stated the he attended the Highland Senior Center Volunteer Luncheon. President Goodin stated that he attended the LAFCO meeting; that he will be moving from the District; that he is tendering his resignation today effective with the close of the Board Meeting on August 11, 2009; that he would like the Board to consider the candidates most beneficial to the Board; that the current Board concentrate of professionalism and qualifications STATE OF THE STATE, HOSTED BY CHAMBER OF COMMERCE GOVERNMENTAL AFFAIRS COMMITTEE, NATIONAL ORANGE SHOW, RENAISSANCE ROOM, AUGUST 7, 2009 The Board took a 5- minute break at 4:13 pm. CLOSED SESSION The Board entered into Closed Session at 421 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:29 p.m. The items listed on the agenda were discussed in closed session Item # 16 No reportable action. Item # 17 The Board authorized General Counsel with a 5 -0 vote to file a Disclaimer and authorized the General Manager to execute the verification on the Disclaimer. ADJOURN The meeting was adjourned at 4:30 p.m. until the next regularly scheduled Board Meeting. Don Goodin, President Robert E. Martin, Secretary .m EastVa.11ey «! OVVater District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period July 28, 2009 through August 5, 2009. Date: AUGUST 11, 2009 Background: Accounts payable checks are shown on the attached listing and include numbers 220703 to 220885 for A total of $1,091,909.32. The source of funds for this amount is as follows: Unrestricted Funds $1,091,909.32 Grant Funds $0.00 Payroll and benefit contributions paid for this period totaled $290,942.54. 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Tompkins / Chief Financial OffA* er Subject: General Manager's Expenses. / Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period July 28, 2009 through August 5 ,2009. Background: Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $0.00. A summary of theses expenses by authorized payment methods follows: American Express — R Martin American Express — J Hendricksen CalCard — R Martin CalCard — J Hendricksen CalCard — E Bateman Direct Reimbursement Total 0.00 Merriorandum To: Bob Martin, General Manager RG From: Ron Buchwald, District Engineer 515161 Date: 8/5/09 Re: The RFP process in selecting a GIS Conversion Contract Recently the Board requested information on the Request for Proposals (RFP) process used by staff in acquiring Proposals for the conversion of media in laserfische format into an electronic format compatible with GIS software. The process was informal and was based on an existing contract with ESRI who performed a pilot for the District in 2006. Background In 2006, the District entered into an agreement with ESRI to perform a pilot GIS model on a one square mile portion of the District to use for many important functions, such as, to acquire knowledge and experience using GIS, to acquire knowledge on the different software programs the District uses that can be integrated into GIS, to better determine an estimated cost to convert the necessary drawings the District has in possession and the cost to add the necessary layers that GIS would need to integrate the District software programs that staff chooses to integrate. ESRI does not directly convert media into an electronic format compatible with GIS software but subcontracts this work out to various companies that specialize in that work. Depending on the cost and timing, ESRI makes the appropriate selection. At the time of the pilot, the District requested a local company be selected to perform the conversion work instead of having ESRI subcontract this work to a company in India. ESRI selected AIS to perform this work. During the course of preparing the pilot GIS model, staff developed a strong relationship with AIS that was effective and efficient for all three parties involved. AIS proved responsive and performed the work at the District's pace, which was an important District criterion when entering the agreement with ESRI. Upon completion of the pilot GIS model, the District was able to determine the next steps needed to continue moving towards full GIS implementation. Since the District had established a good relationship with AIS, staff requested a proposal from AIS directly (instead of through ESRI as performed previously and with ESRI's August 5, 2009 concurrence) to convert the remaining District drawings into an electronic format with the sarne layers as performed in the pilot GIS model. This conversion process is the single; most significant cost to implementing GIS. The original proposal from AIS came in at $870,000. The District used this for budgetary purposes and recommendation by staff was made to request the Board to budget this over a five - year period at about $200,000 per year. The fiscal year 08/09 budget reflected this $200,000 request. However, a number of other items were needed to be purchased including necessary staff training that was not included in the normal conference and training budget. In other words, the training costs would come close to if not exceed the budget allowance for training. Staff used the $200,000 budget to accomplish this training, some minor software upgrades as well as hiring ESRI to develop a strategic plan that would serve as a roadmap to implementing GIS over some stated period (in this case we chose a five year plan). The cost to perform the plan by ESRI was just under $20,000. Between the training, software upgrade and the strategic plan, approximately $42,000 dollars was left in the GIS budget to apply to the conversion process. In order to save time and complete this work within the fiscal year, staff asked AIS to give us a proposal on how many sheets they can convert using the $42,000 sum. Due to the amount of money being spent and that there were less than five months to complete the work, staff accepted AIS's proposal without a competitive quote. AIS was able to convert seven additional water and sewer atlas maps with this cost. Fiscal year 09/10 budget reflects a $230,000 budget for GIS that again contains items other than converting maps into an electronic format. However, with all the other components accounted for, approximately $149,000 will go toward the conversion process. With a significantly increased sum and nearly a full year to complete the work, staff wanted to competitively bid this work to three interested consultants: AIS, Nobel Systems and DCSE. They are the most widely used in this area, had the most references and were all recommended by ESRI. No other attempt to find other companies was made. RFP Process As provided to AIS the previous year, the District supplied a copy of our strategic plan, a copy of the GIS model and a large quantity of as -built samples to Nobel Systems and DCSE. They were individually invited to a meeting with staff and provided this information. At this time, staff also answered any questions that they may have had. Both Nobel Systems and DCSE made presentations on their products as it relates to the GIS software. It was made clear to both that their proposals shall include no additional products but strictly a conversion effort. After their proposals were submitted to the District, a second meeting with each was performed and at this time, the costs were discussed and verified. Both companies had planned to export this work to India at a significant cost savings. At this time, it was made clear to both that this conversion would need to take place over at least two years due to needing to perform this work with existing staff who are not fully August 5, 2009 trained in GIS and have other job duties that would prevent the rapid reply to requests for additional information that often happens with as -built plans (especially older maps). Only Nobel Systems was willing to perform this work for the same price over two or three years. After receiving the proposals from Nobel Systems and DCSE, staff requested a proposal meeting with AIS. It was explained to AIS that the District had received two favorable quotes from Nobel Systems and DCSE using work that was exported to India. AIS does not have an option to export work to India, as they are a small, local company. However, they were certain that they could provide a much better quote then the quote provided in early 2008 as they had learned a great deal from their experience while working with us and some of our software upgrades and GIS training helped with the conversion process. AIS submitted a significantly reduced proposal than one -year prior. However, as stated, AIS could not compete with the other two companies who exported work to India. As a comparison to work performed locally to that of exporting to India, staff requested Nobel Systems to submit a proposal to perform all the work as stated in their previous proposal but performed with workers locally. Nobel Systems' price was nearly three times higher than their offshore proposal and higher yet than AIS' proposal. Since all the proposals are submitted under this agenda item along with a memo from staff that includes the proposal costs as well, this information was not included in this memo. -July 28, 2009 Letter of Recommendation 'To: Robert Martin, General Manager Ron Buchwald, District Engineer From: Leida Etherton, Eliseo Ochoa Subject: Data Conversion Contract The District is implementing a Geographic Information System (GIS) to process all hand drawn water and sewer atlas sheets into electronic data for computer generated atlas maps. In 2007, the District contracted with ESRI and they subcontracted to Aerial Information Systems (AIS) to complete a one - square mile pilot study. In FY 2008 -2009 both companies moved on to convert the first four sheets of the 102 -sheet service area. In an effort to make a sound financial decision, the District staff requested additional bids from qualified companies. Because AIS had completed a portion of the work, and fine -tuned their methodology, they were able to substantially revise their original quote by reducing their bid amount. Of the four bids received, one bid from DCSE did not meet the requirements of the contract and was eliminated. The first of the other bids was from NOBEL Systems and is based on performing the work off shore in India and the other two are from NOBEL Systems and AIS who will employ workers in the USA. The off shore bid by NOBEL Systems came in at $191,000. The other bids are AIS for $383,650 and NOBEL Systems for $458,200, both to perform this work in California. Both companies have a good reputation in the GIS community and their references were positive. They are completely qualified to do this work, have many years of experience and offer leadership of seasoned management and staff to perform the work. Both AIS and NOBEL Systems are business partners of ESRI, the developer of the GIS software. Some considerations made for this recommendation are: The District has invested approximately $155,000 in the work performed by AIS in converting about 10 sheets so far. This would be time and money wasted if NOBEL Systems were awarded this contract because they propose to do another pilot study and would re -do the 4 completed sheets. They also plan to recreate the data model (the foundation for all map details) ESRI and AIS already built, essentially starting over at square one. If AIS continues, they propose to use the existing data model and would follow the same standards, requirements and rules already established, while moving on to the 11th sheet in the set. NOBEL Systems plans to use several of their own proprietary software programs in the project management, the execution of the QA/QC, the conversion of the AutoCAD drawings, and the development of the atlas sheets. This could lock the District into purchasing their software in the future. They also propose using their web -based "Geo Viewer" for an additional $20,000 per year. AIS would perform all of these operations using the entire suite of software the District has already allocated funds for, in their Small Utility- Enterprise License Agreement (SU -ELA) with ESRI. The bid to do the work in India is considerably less; however, there are concerns with :sending our conversion work off shore. There could be a language barrier. The staff assigned to the work does not speak English, though the project manager does. If communication between the workers and District staff isn't satisfactory, the checking and correcting the data could be more extensive and the quality of the end product could be compromised. By detailing every fitting and connection, the product provided by AIS so far has been more correct and more detailed than either the as- builts or the existing hand drawn maps. I am recommending AIS for the conversion contract. The District staff worked with this company, establishing a favorable personal and working relationship over the past two years. ESRI partnered with AIS in their combined efforts on the geodatabase model design, the pilot study, the strategic plan and the conversion of the first four atlas sheets. They could continue seamlessly into the next area, and keep with the ongoing schedule laid out in the original plan. The money already spent will not be wasted and a contract to AIS will benefit local workers. The budget for this fiscal year (2009/2010) has allocated $230,000 for GIS implementation. This amount is itemized as follows: $35,000 for ESRI support, $16,800 for GIS training, $29,200 for an Aerial Photo with 1 foot elevation contours (contracted & cost sharing with the City of Highland), $2,350 for an add -on to GIS software for the Flexideta sewer video program and the remaining $146,650 will be allocated towards this data conversion contract. The goal will be to complete this process over 2 to 3 years. Aerial *\ Infonnation Systems 112 First Street Redlands, California 92373 phone: (909) 793 -9493 fax: (909) 798 -4430 email: ais @aisgis.com August 5, 2009 East Valley Water District 3654 E. Highland Avenue Highland, CA 92346 .Attention: Board of Directors Dear Sirs: It is our understanding that EVWD staff had recommended the GIS contract for the digital conversion of the District's original water and sewer atlas sheets be awarded to Aerial Information Systems (AIS), and that the District was prepared to consider approval during its July 28th Board meeting. However, due to unforeseen circumstances the Board delayed their decision to the August 11, 2009 meeting. We appreciate the opportunity to add our voice to the discussion and would like the Board to consider the following points before making their final decision: 1. AIS is a woman -owned small business located in Redlands, California. We currently employ 16 people who live in the Inland Empire, some of whom are EVWD customers. 2. AIS is an ESRI business partner and we've had a close working relationship with ESRI since 1974. ESRI has worked with both Nobel and AIS on past data conversion projects. ESRI chose AIS to do the initial pilot conversion for EVWD. 1 August 6, 2009 3. AIS has established an excellent working relationship with EVWD staff over the course of the last two years working on the pilot and subsequent 7 Atlas sheet conversion. Our teamwork with the staff has: a. developed clear lines of communication. b. established a mechanism for resolving questions efficiently, c. provided an environment for implementing sound solutions to potential problems. 4. AIS has more than 35 years of experience creating GIS databases for a variety of clients, including federal, state, and local governments and private entities. Our water and /or sewer conversion work include clients such as: a. City and County of Honolulu, Hawaii b. City of Alhambra, California c. City of Albuquerque, New Mexico d. City of Hillsboro, Oregon e. City of Phoenix, Arizona f. Irvine Ranch Water District, California g. Metropolitan Water District of Southern California 5. AIS' experience with water and sewer As -built and Atlas sheets has given us the ability to recognize potential problems with the source documents. We address these issues with staff, face -to -face if needed, who often have to investigate each situation in the field. The end result is a final product that is more accurate than the original source documents. 6. We have worked with the District staff to implement solutions for incorporating future data sets (i.e. Flexidata and customer service information). We recognize `a August 6, 2009 the potential need for modifying data capture procedures to accommodate the future expansion of the District's GIS system. 7. We proposed a two -to -three year phased approach in order to meet the District's needs of: a. allowing data from the Flexidata sewer video program to be integrated into the GIS. Field staff is currently in the process of capturing the data. b. preventing EVWD staff from being overwhelmed with questions or with reviewing delivered data. c. allowing staff to complete their scheduled training with supplemental on- the -job experience so that the District's goal of GIS self- sufficiency is achieved more effectively. & AIS, like all American companies, cannot compete with the wages of off -shore firms. This is even true of Nobel themselves, as their on -shore bid is $458,200, compared to their off -shore bid of $191,000. If we compare "Apples to Apples," the AIS bid of $383,650 is considerably lower than Nobel's on -shore bid. We hope that the District chooses to keep the work and jobs in the United States. In these difficult economic times we can understand that the District is looking to minimize their expenditures. However, the project value is more than just a dollar amount. It also includes the value obtained from investing in the community as a whole. In the end, we hope the District will ultimately be satisfied with the quality of the end product and the efficiency with which it is produced. I incerely, 3 I�0,00 NOBEL SYSTEMS 436 E VANDERBILT WAY SAN BERNARDINO, CA 92408 PHONE:909$905611 FAX: 9096905612 RBUTCHER@NOBEL-SYSTEMS.001H VV W w.NOBELSYSTEMs.cOM OSYti�1�IS�" ��O :L Date: 28`x' July'2009 From Ronald R. Butcher VP of Business Solutions Nobel Systems, Inc :436 E Vanderbilt Way San Bernardino, CA -92408 Ph: (909) 890-5611 East Valley Water District sub: Comments on Item No.9 under NEW BUSINESS in today s Board Meeting agenda 1. Nobel Systems is based in San Bernardino, CA, which is less than 10 miles from the District office. 2. Nobel Systems is an ESRI business partner and a recognized national leader in provision of G(S services, data conversion and data hosting. We have been providing these services for over fifteen (15) years. 3. Nobel Systems has successfully completed many Water and Sewer Data Conversion Profects in the San Bernardino County area such as: a) San Bernardino Municipal Water Department b) City of Redlands c) City of Colton d) Western Municipal Water District e) City of Hesperia f} City of Victorville 4. Nobel Systems' cost to convert the data is $191,000. Considering the current economy, the District can save over 50% if the work is performed by Nobel offshore. Additionally, the District will have its data, fully converted by December of this year instead of waiting through a two year phased program. . -; S. The District will not lose the effort that AIS put forth developing ten sheets as part of their pilot project. 6. Nobel would use the data model and standards developed during the pilot project. 7. The tools Nobel Systems uses for data conversion, project management, and QA /QC have been developed over 15 years of conducting similar services for other clients. The tools are similar to using a spell checker in MS Word. They enhance the process and results, but the future maintenance of the data is in no way reliant on these tools. The deliverables will be of the same quality and format as those delivered during the pilot project. 8. GeoViewer Online web portal is a web based application that would allow any employee within the district (site license) to view and work with the GIS information. GeoViewer is based on ESRI's ArcGIS Server or ArcIMS technology thus leveraging the District's investment in ESRI's Small Utility- Enterprise License Agreement. GeoViewer was added into the proposal as an option, not as a core part of the proposal. 9. We understand the concerns the District has with off shore data conversion. The common language spoken in India is English (prior colony of England) and all our staff members can read, write, and speak fluent English. Balaji Kadaba, the project manager assigned to the project, has over 10 years experience managing conversion projects for Water Districts and through this experience has gained critical insight on the unique nature of a water /sewer conversion project. As part of the four sheet pilot we supplied to the district we have had a chance to view and analyze the source documents within the District. We pride ourselves not only on our ability to communicate with our clients but on our timely response to any issue that may arise in a project. 10. As stated in item #4 of this document, our proposed budget is less than half of the budget submitted by the recommended contractor. We can accomplish this project in six months from kickoff and field crews will be working with updated data, both digitally and in new Atlas books, by January of next year. Sincerely, .,,r• /wife,[ - -- Ronald R. Butcher VP of Business Solutions 9 � hifonnafion 4»,d 112 first street Redlands, California 92373 (909) 793 -9493 fax (909) 798 -4430 April 17, 2009 Mr. Ron Buchwald, Assistant District Engineer East Valley Water District 3654 E. Highland Avenue, Suite 18 Highland, CA 92346 Dear Ron, Thank you for the opportunity to provide an updated cost to complete the water and sewer conversion for the remainder of the East Valley Water District's service area. Our original estimate was solely based on the work conducted during the pilot project. I have re- evaluated AIS' original cost estimate, and am providing a new estimate based on an even better understanding of the District's data gained through our current 7 sheet conversion effort. As a result of the work currently underway, we are able to realize and pass on savings to EVWD due to streamlined processes, better understanding of EVWD source materials, and good communication and working relationships with EVWD staff. In addition, two other factors allow me to substantially reduce my original estimate. Originally I used the number of atlas sheets (106) in the district with all sheets having equal weight. This time around, I used a "full sheet equivalent," a difference of about 22 sheets, with some sheets such as 410, 411, 512, 713, and 1000 being taken out of the equation all together. The second factor is that in my original costing 1 provided budget to not only create a general as -built index but also to geo- rectify each as -built (5,000 sheets) so they could be displayed in their proper location in relationship to the atlas information. This task was not conducted for the Pilot but we had talked briefly about the possibility of doing this, so I had included funds under the original Task 2- Data Inventory, Organization, and Pre - Conversion Preparation. I did not include this geo - rectification effort as part of this updated estimate. If you are still interested in having the as -built maps geo- referenced we can always budget the effort at a later time. These factors along with recession based cost considerations result in a total project cost estimate of $383,649.80. As I mentioned before, our price will remain fixed for the duration of the project whether you choose to complete the effort at one time or span several fiscal years. We can be as flexible as you need. I hope that we can continue to provide our services to you and your staff on the next phase of your data conversion project. Please feel free to call the if you have any questions or concerns. Sincerely, `,OA� -4 90 Deborah N. Johnson General Manager t w� Aerial Information SWsms, Irm 112 first St - Rsdlards, CA 92373 Cost Estimate Updated April 2009 East Valley Water District Full Service Area GIS Data Conversion Project Latroduction East Valley Water District (EVWD) has asked AIS for an updated cost estimate to complete the conversion of their water and sewer maps for the full extent of their service area. This updated estimate is based on the original Pilot effort, completed in 2008, and our current conversion of 7 atlas sheets. Our original estimate given to EVWD in April 2008 was solely based on the work conducted during the pilot. Asa result of the work currently underway, we are able to realize and pass on savings to EVWD due to streamlined processes, better understanding of EVWD source materials and good communication and working relationships with EVWD staff. The full conversion effort will provide EVWD with a comprehensive Geographic Information System (GIS) containing complete representation of the water, sewer, and landbase features for their entire service area. EVWD can choose to conduct the Full Service Area GIS Data Conversion Project as a one -year project or as a phased project conducted over multiple fiscal years. Technical Approach We envision using the same criteria, methods and procedures currently employed during the conversion of the 7 atlas sheets to ensure a continued efficient and cost effective workflow. The proposed project has been broken down into the following tasks described below: Task I — Data Inventory, Organization, and Pre - conversion Preparation Once the source materials for the remainder of the service area are acquired a detailed inventory of the materials will be performed to verify that all the necessary information has been received from EVWD. As part of the inventory, AIS will append the as -built index previously created during the pi lot and subsequent 7 sheet conversion effort. This index, created by digitizing the rough boundaries of the as -built extents, serves as a quick reference for locating the correct as -built sheets for a given atlas map and will identify any gaps in the project materials that would affect the project schedule or otherwise affect the project workflow. Deliverables • Written inventory of project materials • General as -built index Trask 2 — Data Conversion and Quality Assurance /Quality Control .Alter Task 1 has been completed, AIS will initiate the conversion of the full service area data sources. We will use the same ArcGIS geoprocessing tools to implement methods and procedures that were used and tested during the Pilot and 7 sheet conversion efforts. These include the following steps: ➢ Trace and digitize water and sewer lines, facilities, and devices ➢ Populate pipe, facilities, and devices attributes ➢ Perform QA/QC of converted data ➢ Produce pre -final personal geodatabase During the 7 sheet conversion, AIS used the Problem Identification and Resolution Form (PIRF) transmitted via emails as a rneans to keep track of questions and EVWD's corresponding response as issues arose during the conversion process. The PIRF system is similar to the Par system used during the Pilot except it is not an on -line system and is maintained in hardcopy format. The forms exist as digital files but are not in a database that can be accessed by both EVWD and AIS simultaneously. PIRFs document missing, confusing, and /or problem information found during the production process. Use of PIRFs facilitates the resolutions to potential setbacks, such as missing data, un- interpretable information, or other problems that may be found with the source information. The use of PIRFs will track each of these issues from its inception until it is resolved. We propose to continue using this method of documenting questions and resolutions regarding the conversion process. A typical PIRF form contains the following information: ➢ Problem/Resolution Identification Number ➢ Problem Feature Type ➢ Problem Description ➢ Date Problem Was Identified ➢ Delivery Area ➢ Resolution ➢ Date of Resolution The form can be customized as needed, to fit the specific needs of the project. Perform Quality Assurance and Quality Control During this task AIS will perform a series of checks and database reviews on the converted data as part of the QA/QC process. These checks and procedures will be designed and implemented to make sure the data adheres to the agreed upon data conversion requirements and database design developed during the Pilot project. Once the database passes our internal QA/QC checks and reviews we will deliver a preliminary database for EVWD review. We will adhere to the same accuracy requirements that were established for the Pilot project. The summary below highlights the accuracy requirements for specific acceptance criteria that we are expected to meet in order to obtain formal acceptance of the delivered data from EVWD: Acceptance Requirement Acceptance Criteria Validate that all source features to be converted 100% of all features agreed to be converted are are loaded into the geodatabase loaded into the geodatabase Validate devices, equipment, and facility 100% of all connectivity records for entities must connectivity in the database be present in accordance to the requirements of the GIS data model Validate coded attribute values 100% of all coded attributes will contain valid i code -list values based on the GIS data model i 100% of all devices, equipment, and facilities Graphically validate connectivity between must be graphically connected in accordance to devices, equipment and facilities their existing relationships as shown on the source data Deliverables • Geo- referenced scanned water atlases • Geo- referenced scanned sewer atlases • Pre -final geodatabase in personal geodatabase format for review • Pre -final QA /QC report • Copies of the final PIRFs covering the issues and problems encountered during the conversion process Assumptions • Full service area (minus the Pilot and 7 sheet conversion) is approximately 32 square miles • Methodology and procedures established during the Pilot and subsequent 7 sheet conversion will be used for the full conversion project • The landbase for the entire service area will be provided by EVWD • Data sources for the full service area consist of: • 100' scale water atlas sheets (106 total) • 100' scale sewer atlas sheets (106 total) • Valve maps (100 total) • Approximately 5,000 water and sewer as -built maps • Approximately 96 water atlas sheets or 77 full sheet equivalents are remaining for full conversion • Approximately 96 sewer atlas sheets or 77 full sheet equivalents are remaining for full conversion • Map sheets are kept in LaserFish system by EVWD and will be provided in TIFF format to AIS • EVWD will provide resolutions to issues submitted via PIRFs to AIS within three days of the posting date Task 3 — Preliminary Delivery and EVWD Review The project area will be divided into smaller delivery areas (size and extent to be determined) that will be delivered to EVWD in increments upon completion of the conversion process. EVWD will review these pre -final deliveries and report any necessary corrections to AIS in a timely manner. Deliverables • The pre -final database deliveries to EVWD will be in personal geodatabase format Assumptions • EVWD will deliver data review report to AIS with a detailed description of data issues to be corrected Task 4 — Data Revisions, Final Processing, and Delivery After the EVWD review and error report for a delivery area is complete, AIS will make corrections to the database according to EVWD's data review findings. Once all the deliveries have been corrected the individual delivery areas will be joined together in a seamless geodatabase for the entire service area. AIS will deliver a corrected final geodatabase in personal geodatabase format to EVWD. Deliverables • Final Geodatabase in personal geodatabase format • Corrected data and report AIS Project Cost Estimate East Valley Water District Full Service Area Data Conversion Estimated Hours Budget Task 1 Data Inventory, Organization, and Pre - Conversion Preparation Manager 8.00 $760.00 Senior ArcGIS Analyst 8.00 $704.80 ArcGIS Analyst 24.00 $1,812.00 QA /QC Analyst 0.00 $0.00 Staff Analyst 80.00 $5,200.00 Total 120.00 $8,476.80 Task 2 Data Conversion and Quality Assurance/Quality Control Manager 80.00 $7,600.00 Senior ArcGIS Analyst 160.00 $14,096.00 ArcGIS Analyst 640.00 $48,320.00 QA /QC Analyst 620.00 $54,622.00 Staff Analyst 3003.00 $195,195.00 Total 4,503.00 $319,833.00 Task 3 Preliminary Delivery and EVWD Review Manager 8.00 $760.00 Senior ArcGIS Analyst 40.00 $3,524.00 ArcGIS Analyst, 80.00 $6,040.00 QA /QC Analyst 0.00 $0.00 Staff Analyst 0.00 $0.00 Total 128.00 $10,324.00 Task 4 Data Revisions, Final Processing, and Delivery Manager 24.00 $2,280.00 Senior ArcGIS Analyst 60.00 $5,286.00 ArcGIS Analyst 100.00 $7,550.00 QA /QC Analyst Staff Analyst 460.00 $29,900.00 Total 644.00 $45,016.00 Project Total 5,395.00 $383,649.80 May 4, 2009 Ron Buchwald East Valley Water District 3654 East Highland Ave, Suite 18 Highland, CA - 92346 a - qBEL Re. PROPOSAL FOR DATA CONVERSION SERVICES FOR EVWD'S GIS Dear Mr. Buchwald, Nobel Systems is pleased to submit our revised cost proposal to convert water and sewer data to a GIS system using our staff and labor at San Bernardino, California. We mis- calculated the total number of sheets to convert in our earlier proposal. There is no change in the costs for doing the work off - shore. The work will be performed at Nobel Systems location in San Bernardino. ProjectSet Up .................................................. ............................... $5,000 Database Design (preliminary & final) ........ ............................... $10,000 Data Capture Standards (preliminary & finaI ) .............................. $5,000 Pilot Area Conversion ................................... ............................... $52,500 Water Facilities Data Capture .................... ............................... $228,000 Sewer Facilities Data Capture .................... ............................... $157,700 Total.............................................................. ............................... $458,200 Annual Maintenance Easements.......................................................................... ............................... $70 per easement As -built updates ............................................................... ............................... $500 per sheet Single Service; valve & hydrant update ......................... ............................... $200 per sheet We deeply apologize for this error. Please feel free to contact us should you require any further information. Sincerely e� tt Michael Samuel President Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 East Valley Water District April 06, 2009 .,si ` Ron Buc hwald East Valley Water District 3654 East Highland Ave, Suite 18 Nobel Systems Highland, CA - 92346 Re: PROPOSAL FOR CONSULTING SERVICES FOR EVWD'S GIS WATER/SEWER SYSTEM DATA CONVERSION PROJECT Dear Mr. Buchwald, Nobel Systems is :pleased to submit our proposal for the above referenced project. As demonstrated throughout the proposal, we offer an outstanding combination of Mapping, Information Technology and most importantly an in -depth understanding of Water and Sewer data conversion. While Nobel Systems is a technical leader in GIS conversion, we maintain a balance of using existing and new technologies to insure that data quality, schedules and costs meet our clients' needs. The core conversion work described in Nobel Systems' proposal is based on technology and methods successfully used on similar GIS projects. Nobel Systems completely understands the requirements, and has taken upon itself to create sample maps based on the data submitted by the District, as well as the San Bernardino County landbase. Nobel Systems also understands that there could always be a need to add additional attributes that might have been overlooked in the original data model. We will never ask for an upscope to add these additional features. Nobel Systems has attached sample plots of completed data for the District's review. Please feel free to contact us should you require any finther information. Sincerely n ' •�aw� .o NGchael Samuel President Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 East Valley Water District 1. EXECUTIVE SUMMARY .............................................................. ............................... 3 OVERVIEW.................................................................................................................... ............................... 3 2. COMPANY BACKGROUND ............................... ............................... 3. SCOPE OF WORK ............................ 4 5 TASK 1 - PROJECT KICK -OFF MEETING & PROJECT MANAGEMENT .................................. ............................... 5 ProjectChange Control .......................................................................... ............................... 7 ProjectWeb Site ...................................................................................... ............................... 7 Problem and Resolution Tracking ........................................................ ............................... 7 TASK 2 — SCAN AND INDEX SOURCE DOCUMENTS ( OPTIONAL) ........................................ ............................... 8 TASK 3 — DEVELOP SOURCE DOCUMENT INVENTORY ................................................... ............................... 10 TASK 4 — DEVELOP WORK PLAN AND QA/QC PROCEDURES ........................................ ............................... 11 TASK 5 — REVIEW & REVISE GEODATABASE DESIGN ..................................................... ............................... 11 TASK 6 — PERFORM PILOT AREA DATA CONVERSION .................................................. ............................... 13 Sub Task I -New Grid System ............................................................... .............................13 SubTask 2 - Pilot Project ..................................................................... ............................... 14 TASK 7 — PERFORM DATA CONVERSION ..................................................................... ............................... 24 Perform Services for Remainder of the EVWD Service Area .............. ............................... 24 TASK 8 — LINK DRAWINGS AND DOCUMENTS TO G IS ................................................... ............................... 25 TASK 9— IMPLEMENT MAP PRODUCTION TOOL (OPTIONAL) ........................................ ............................... 25 TASK 10— IMPLEMENT GIS DATA MAINTENANCE TOOL (OPTIONAL) ............................ ............................... 26 4. TEAM RELEVANT EXPERIENCE ............................................ ............................... 27 5. ORGANIZATION CHART & TEAM QUALIFICATIONS ........... ............................... 32 6. SCHEDULE ................................................................................ ............................... 33 7. GEO VIEWER WEB HOSTING APPLICATION ....................... ............................... 33 8. GPS POINT COLLECTION ( OPTIONAL) ................................. ............................... 39 9. PROJECT COST ........................................................................ ............................... 40 Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 2 Fast Valley Water District OVERVIEW East Valley Water District (EVWD) has made a significant investment in Water and Sewer system Atlas and Asbuilt sheets, which are a critical source of information in the District's operations. The District currently maintains the Atlas and Asbuilts sheets in a paper based system. As with most paper based systems, the processes and procedures needed to maintain this high quality set of records can be complicated. There are many steps that must be performed with precision for each and every Atlas and Asbuilt sheets in order to maintain data quality. These processes are well established at EV WD and, based on the excellent quality of the paper records, are followed with little deviation. The Board of Directors approved the budget and adopted an aggressive plan, part of which includes implementation of a state -of -the -art Geographic Information System (GIS). This system will allow the use of computer technology to map the entire District's service area, and greatly improving facilities planning, construction processes as well as emergency repair and customer service response times. The District covers an area of approx. 28.5 sq. mi. and has a population of approx 65,000. The District, in order to increase the efficiency of its engineering and operations functions, completed a GIS Strategic Plan in December 2008. This strategic plan recommended an enterprise GIS to be implemented which would result in significant cost savings to the District. "Die first step in this implementation is to capture all those hard copy spatial information into a GIS. The process of data conversion is both complex and straightforward. The complexity lies in having a complete understanding of the needs of the end user so that appropriate information can be collected from the source documents. 'the process of data capture is the part that is more straightforward. The record keeping at EVWD has been so well managed over the years that the source records are very complete. T his is essential to ensuring a smooth data conversion process. Once the Geodatabase design is reviewed and accepted, and the various symbologies used on the source documents are understood, the actual data capture for each individual source document can proceed in a well regulated manner. This methodology represents the main effort to complete the creation of all features and interpretation of attributes depicted using the source documents available with EVWD into a comprehensive and fully functional GIS, which meets EVWD's expectations. The proposed technical methodology for the Data Automation will consist of two phases. ■ Phase I - Pilot Study Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 East Valley Water District ■ Phase II - GIS Conversion of Remaining EVWD Service Area Figure -I below presents an overview of the methodology for automation of the plate sheets. In order to demonstrate Nobel System's capability in performing this project, we have taken it upon ourselves to do a sample of few of the Atlas sheets provided by EVWD, overlaid on the San Bernardino County landbase and deliver a quality output in the form of an atlas sheet with the new grid system. We have attached sample pages in this proposal as an Appendix. Overview of Technical Methodology Nobel Systems Inc. is among the largest GIS firms that has GIS for water utilities as its sole focus. Our revenues have shown impressive, yet stable growth over time and we were honored by INC Magazine as one of the Top 100 Fastest Growing Inner City Companies in 2003 and in 2006. Nobel Systems is based in San Bernardino, California (22 employees), and has an additional production facility in Bangalore, India (142 employees). The company was founded in 1992 and has a highly skilled and experienced staff that provides quality GIS services at very affordable prices. Nobel is an industry leader in all aspects of GIS, comprised of over 120 information technology professionals with backgrounds that include Civil Engineering, Public Works Management, Utility Engineering & Design, Information Technology, and GIS. Nobel Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 4 East Valley Water Distract provides a portfolio of GIS services — from data conversion and custom application development to software products and consulting services. Nobel's clientele ranges from cities, counties and quasi government agencies to private utilities and engineering companies. The financial stability of Nobel can best be characterized by our Dunn and Bradstreet report that placed us in the lowest risk category possible in the Financial Stress and Credit categories. N C IB EL 8 Y S T E M 8 Nobel Systems Inc. 436 E. Vanderbilt Way Star Bernardino, CA 92408 Tel: 909 - 890 -5611 Corporation Private Authorized Personnel: Michael Samuel Ronald R. Butcher President Vice President of Business Solutions (909) 890 -5611 Extension 210 (909) 890 -5611 Extension 220 141mo 112-9111111311-1 TASK 1 - PROJECT KICK -OFF MEETING & PROJECT MANAGEMENT At the beginning of the project, Project Team members will meet with EVWD staff to determine project goals, gather information about end users, and learn about EVWD's workflow. The information gathered from this meeting will be used to develop the technical and administrative procedures that will guide the remainder of the project. The meeting will also address issues such as QA/QC procedures and review time periods. Outcome: The outcome of the meeting process will be a set of notes that EV WD may review and comment on. EVWD's comments will be incorporated into the notes, and the notes will be distributed. These notes will form the basis for developing the Procedures Manual. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 East Valley Water District Regardless of the quality of the team, the project will only succeed if it is controlled correctly through appropriate project management techniques. Nobel Systems has developed a complete project management environment that includes an adaptable project management methodology and tool -set to help ensure effective management in all projects. It is based on years of experience and established best practices. The project will follow the guidelines from the Project Management Institute (PMI), and will be managed by the application of knowledge, skills, tools and techniques, processes and methodologies for project management, assuring a good communication with all the stakeholders, that the expectations and requirements are met, and that the project is delivered on time, within budget, and with the quality defined for the project. A workable, efficient, and presentable project schedule will be developed using Microsoft Project and will be updated weekly by the Nobel Project Manager. All the project tasks of initiation, planning, executing, controlling and closure will be followed to assure that all milestones are reached according to plan, and that any deviation is identified and corrected as soon as it occurs. Our Project Management methodology consists of a set of approaches and tools that can be adapted to projects of any size and capable of accommodating the requirements of EVWD. Following is a high -level view of the tools, reports that will be used for managing the project: 1. Project Charter 9. Cost estimates 16. Pilot project reports 2. Kick -off meeting 10. Checklists 17. Project archives minutes (Planning, Design, Construction, Implementation) 3. Scope statement 11. Risks, triggers, 18. Project closure List of prioritized meeting minutes risks 4. Work Breakdown 12. Change request 1 19. Lessons learned Structure (WBS) document 5. Activity list 13. Payment request 20. Formal acceptance document 6. Project Schedule 14. Project records 7. Resource 15. Project requirements Management Plan 8. Project reports a. Status report (Bi- weekly) Work performed since last report, work expected next period, issues, project outlook, key milestones /deliverables status, open action items, financial summary, Performance indices (Cost performance index (CPI= EV /AC), Schedule performance index (SPI= EV/PV), QA/QC. b. Risk mitigation, action Items, issues logs. c. Responsibilities Chart. d. Project contacts. e. Meeting agenda, meeting minutes (will be submitted in four working days). f. Change request log. g. Production implementation approval (phases) Project Management Tools Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 East Valley Water District Nobel Systems will create a cost and earned -cost tracking spreadsheet of project status and update the spreadsheet monthly. This sheet will go along with other Project reports (item 8 in the above table). Project Change Control Overall project change control is concerned with (a) influencing the factors which create changes to the project scope, schedule or fee, (b) determining that a change has occurred, and (c) managing the actual changes when and as they occur. Overall project change control requires: 1. Maintaining the integrity of the performance measurement baselines, all approved changes should be reflected in the project plan, but only project scope changes will affect the performance measurement baselines. 2. Coordinating changes across the entire project. For example, a proposed schedule change will often affect cost, risk, quality, and staffing. In order to help ensure; timely and effective delivery of the project, the scope will be tightly managed. Nobel Systems project change control procedures will be reviewed with the project team so that they are clearly understood. Project Web Site The key to the success of any project is communication. Nobel Systems utilizes many communications techniques to insure project success. The fast of those techniques is our project web site that will be customized specifically for this - project. As a standard the web site will contain: 1. Nobel Team contact information, 2. New events, 3. A current calendar of scheduled events, 4. A Document Management section, 5. Problem and Resolution Tracking, 6. Up to date Gantt chart showing percent completion of each task, 7. Online Access to MS Project's Tracking Gantt Chart to l.mderstand the variance between the scheduled and actually performed tasks ONIME PROJECT MANAGEMU T SYS I PM Web Site ,Problem and Resolution Tracking , �� _ _ """ =s„ n- Risk and Issue Management are key to controlling the factors that cause many projects to fail. They can be factors external mum or internal to the project team. They can arise at any time during the project. If a risk and issue management procedure is in place to highlight the risks and handle them, they can be monitored and resolved as they arise. ]Invariably, project changes can lead to issues that can end up in disputes. Hence, issue management becomes a key strategy to avoid disputes and to help ensure that all issues 1'V1VVyCMyOH' \ywn NFy/p>m6 � .IYrf»11f0+WlytYlW ygin MY 1 w1Mrr M»Nn4NYN�eNbmel N`' Tw.arN� I7a»aA.A r wytmv AtlE ANw PAR i P.A.R. Creation Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA •"•�•`• Apr]xos . [N.WrwaYSy Mafia . Miwt.SNLa.NY 4vp..3L4 PM Web Site ,Problem and Resolution Tracking , �� _ _ """ =s„ n- Risk and Issue Management are key to controlling the factors that cause many projects to fail. They can be factors external mum or internal to the project team. They can arise at any time during the project. If a risk and issue management procedure is in place to highlight the risks and handle them, they can be monitored and resolved as they arise. ]Invariably, project changes can lead to issues that can end up in disputes. Hence, issue management becomes a key strategy to avoid disputes and to help ensure that all issues 1'V1VVyCMyOH' \ywn NFy/p>m6 � .IYrf»11f0+WlytYlW ygin MY 1 w1Mrr M»Nn4NYN�eNbmel N`' Tw.arN� I7a»aA.A r wytmv AtlE ANw PAR i P.A.R. Creation Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA East Valley Water District are quickly raised and addressed so as to minimize any negative impact to the project, i.e. project cost, schedule or performance. A Problem and Resolution (PAR) system creates a knowledge base from previous cases that the whole Nobel team follows when they come across any problem. Any problem that impedes the progress of the project should be regarded as an issue and will be dealt with by an issue management process. The issue management process will be established to help ensure issues are documented, tracked and resolved in a timely manner. Nobel Systems has created a PAR System to: • Identify issue — any team member can identify and raise an issue or a problem • Review and validate issue /problem with team lead • Document issue or problem • Assign responsible person to issue /problem • Schedule and assign resources to resolve issue /problem • Action items /decisions • Review of work/action items • Activate escalate procedure, if resolution is unsatisfactory • Document/update problem tracking system Due to the complexity of this effort, it is critical that communication between EV WD staff and Nobel Systems follow a standard flow. Nobel Systems has developed an excellent tracking mechanism to track problems. For any issues that will arise during data capture, and if rules have not been set for the resolution, we will generate a Problem and Resolution (PAR) form. This will document our problem encountered, and a suggested resolution. EV WD staff will then give the final resolution to this problem. TASK 2 — SCAN AND INDEX SOURCE DOCUMENTS (OPTIONAL) As an option, if any of the documents are not scanned, the fust step in the process is the scanning of the source documents. Scanning of source documents such as Atlas Sheets, As- builts etc. will be performed at our San Bernardino location. If the scanning is on -site, the scanning staff will remove from storage only the minimum amount of documents needed for the day and replace all documents at the end of the day. If it is performed off -site, we will scan about 500 sheets per week. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 8 East Valley Water District ..- •..•... -.'' DOGWOOD smrr jM t, 11 4 1 .�r � t i t tF. e ; Sample As -built A sticker or label with a barcode number will be placed on all the maps to differentiate them from the ones that are not scanned. Scanning will be performed at appropriate resolution ranging from 100 DPI to 300 DPI based on the vintage and quality of the maps. All maps will be scanned to TIFF CCITT Group 4 format. As- builts with multiple pages will be scanned to a multi -page TIFF file. Subsequently Nobel Systems recommends that they be converted to a multiple page PDF file. Indexing As the maps are being scanned, information such as Project Number, Description, Atlas or As- built Number, Drawing Number and As -built Date as agreed upon with EVWD will be entered in a Microsoft Access Database. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 9 East Valley Water District This Database can later be used in a document management system to query and retrieve appropriate maps. All the as- builts pertaining to a given Atlas Sheet will be saved in separate folders for easier access during data conversion. y. Scanindex - Impe-ia: County - Scan ina... Table To— -J Home ' Create �[ernal Data Database Tools Add -14s Datasheet 1 Bata -1 _ MapNUmber -1 NrcelMapNUmbe •t SD Number • TSRNumber - Sheet¢ - -� - Keyinde0k 12402 PM 7 -75 PM 058- 604-02 -01 T175 R14E I of 1 2403 12403 PM 7 -78 � PM 44 -352-04 1 of 1 2404 12404 PM 7-83 PM 43- 450-20 T15S R13 /14E 1 of 1 2405 12405 PM 7 -91 PM 53 -312-00 T16S R14E 1 of 1 2406 t 12406 PM 7 -92 PM 58 -010.34 T17S R14E 1 of 1 2407 .12407 PM 7 -93 PM 43- 450 -5 T15S R13/14E I of 1 2408 12408 PM 7 -95 PM 23-88 T155 R13E 1 of 1 2409 1 ;12409 PM 7 -98 PM 44 -344-02 1 of 1 2410 12410 PM 8-12 PM 43 -450-01 T155 R13 /14E 1 of 1 2411 12411 PM 8-29 PM 043- 350 -39-01 T155 R13/14E 1 of 2 2412 12412 PM 8-30 PM 043- 350 -39-01 T155 R13/14E 2 of 2 2413 12413 PM 8-33 PM 52 -070.11 T16S R13E S of t 2414 C C 12414 PM 8-35 PM053 -3122 T105 R14E 1 of 1 2415 1 ;12415 PM 8 -38 PM 54-050 -13 T165 R14E 1 of 2 2416 12416 PM 8 -39 PM 54-050-13 T16S R14E 2 of 2 2417 i t 12417 PM 8-44 PM 24 -89 l of l 2418 12418 PM 8-45 PM 53- 312 -46 T16S R14E 1 of 1 2419 1 12419 PM 8-46 PM 58-010 -34 T17S R14E 1 of 1 2420 12420 PM 8-47 PM 28-90 T15S R13E 1 of 2 2421 12421 PM 8-08 PM 28-90 T15S R13E 2 of 2 2422 12422 PM 8-51 PM 89 -20 T33/14S R14E 1 of 3 2423 12423 PM 8-52 PM 89-20 T13 /14S R14E 2 of 3 2424 l '12424 { . PM 8-53 PM 89 -20 T13114S R14E 3 of 3 2475 12425 PM 8-55 PM 43- 450-68 1 of S 2426 r Remrd: N 1 of 5964 0 N / StalcU Datasheet viell .pz �s�� It; 19 14 69 1'..; TASK 3 — DEVELOP SOURCE DOCUMENT INVENTORY The goal of conducting an inventory of sources is to identify relevant documents required to acquire data for project areas. Referencing of a source to its geographical location will allow Nobel to quickly identify sources pertaining to a particular location. Nobel Systems will work closely with EVWD staff to prepare an inventory of the entire source documents required for the project. Since the major scope of the effort is to create the data from Atlas and Asbuilt sheets, using the San Bernardino County landbase as the cadastral reference, our staff will work with District staff to insure that we have all sources, both digital and paper, prior to starting of the project. A detailed inventory of the sources will be performed to insure that all required source materials are received. This is a very important task, since this eliminates gaps or missing sources that would hinder the overall project flow and also eliminates confusion on what needs to be delivered. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 10 East Valley Water District TASK 4— DEVELOP WORK PLAN AND QA/QC PROCEDURES Nobel Systems will create a work plan that clearly identifies project milestones, deliverables and delivery schedule. We will completely examine the scope of work, so that each person working on the project is very clear on the requirements, goals and objectives of the project. We will break down the deliverables into project deliverable phases, which will also be further subdivided into work tasks. For this project, we will conduct the project kick -off meeting, review and revise the data model if necessary, develop a procedures manual for the work to be done, complete the data conversion for the pilot area, and using the knowledge base developed in the pilot, complete the conversion for the rest of the production area. The project will be concluded by a knowledge transfer to EV WD that allows District staff to maintain and update the data in future. Nobel Systems will also develop a Quality Control Plan that will document the acceptance criteria, and how testing will be performed. Specific goals of the plan will be to identify quality requirements, establish QC procedures, and define tools and methods used for testing the consistency of the data to the defined specifications. We propose to use an industry standard QC software created by Laurell Hill GIS, called GeoData Sentry. GeoData Sentry is an automated QA/QC product for testing enterprise Geodatabases. It is an SDE client that runs from ArcCatalog. GeoData Sentry is a critical component in any quality assurance plan whether it is for data migration, data acceptance or ongoing production database auditing. GeoData Sentry user - friendly interface allows for easy test suite creation. Once the test suites are created they can be run over and over again. Errors are reported in HTML that can be used by editor of the data, but also manages to track overall database quality. TASK 5— REVIEW & REVISE GEODATABASE DESIGN Nobel Systems will :review the existing UML/Data Models for Water and Sewer facilities, and assess its compatibility to both the GIS Master Plan document and the sources used for data conversion. We propose to conduct a one day workshop to review and refine the existing GIS data model. The workshop will focus on gathering the necessary spatial data rules (connectivity, attribute domains, and relationship rules) in order to ensure data quality and to safeguard against data conversion errors during the data capture process. Annotation and Dimension feature classes will be integrated in the data model (using the available tools of the ArcCatalog application). At the conclusion of the workshop, Nobel Systems will assemble a final proposed GIS data model for review by EV WD. Primary considerations for the adaptation of the data models will: ➢ Assure that all of the information required to be captured and reproduce the essential features depicted in the existing maps and databases are accounted for. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 11 East Valley Water District ➢ Consider ease of access, use and maintenance of the basic information for mapping purposes. ➢ Preserve scalability for future refinement and implementation of key links to integrate other EVWD databases (Billing, Modeling, SCADA and Other Non -GIS data applications). ➢ Enable the Geodatabase to evolve into a fixed asset register that can be used to help integrate the GIS with other existing and future information systems at EVWD. ➢ Create appropriate domains ranges which are valid value tables. We will also create subtype classifications based on the subtype item and assign domains to the respective fields. ➢ Establish the Geometric Network rules for the Water and Sewer systems. Sample Water Data Base Design UML Model Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 12 East Valley Water District TASK 6 —PERFORM PILOT AREA DATA CONVERSION The proposed methodology has been developed based on Nobel's current understanding of EVWD's requirements. Nobel Systems has also taken upon itself to create a sample output, based on EVWD's sources. The intention is to make EVWD comfortable with the fact that they know exactly what the output will be, and there will be no surprises or unnecessary upscopes. This methodology will be tested as part of the Pilot Area study and development of this proposal, using the sample data provided by EVWD. This however will be revised and modified, as required, when Nobel and EVWD staff reviews the pilot. Sub Task 1- New Grid System Nobel Systems proposes to create a new grid system of 3000'x2000'. This will accommodate a :horizontal scale of 1" = 200' on 11" x 17" sheets and minimize the amount of sheets that have match lines in public Right -of -Way. Tire proposed grid size is the most commonly used grid system by all Nobel's Clients, including the Cities of San Bernardino, Hesperia and Ontario. However, for the initial QA/QC review, Nobel Systems proposes to deliver all data based on the District's existing grid system. The new grid outlines will be added as a backdrop for review. It has been our experience that it is much easier to QA/QC the deliverables based on a familiar pattern. i, mm0 R! a R,lm®mmml0mm ®I ®a an 10 an U am ME1mmmmmmmmm ®010 Imomal®mmmm®mmmmmm �M1 101 jm ® ® ®GAal�l ®mmmmmmOm ®0 ■m■mll�ll ®I m ®m ® ®IW®mmm ®0 ®® ®mmm ®mm010010 1■�10141r 1 o :�i ®ICI ��0� ®al ®Iaia�e>I�oiomo0a v � o1NM1 ®i ®yea ® ®I ®1 ®i ®�r��m�mm ®m�m . ®I ®I ®l ®i�i�7mmmom0 e g0101iai i® Na" ®i ®i ®i ®i ®i�u�ceOe7 ®mm T►A OI I1 I�I�.�.�1.�.� N m m an amm00iwi®imSnDeti ®mm 0 0 00mmmmmmiui�i►�a�r_i�ln�eve 7 ®Q © 0 ®Omm ®mmmm% ®iii �in�iinc� o 000mmmmmmmmma:� ©:::��� �v m © mm0m0 ®mmmmm ©� � J is Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 13 East Valley Water District Sub Task 2 - Pilot Project A comprehensive pilot project is very critical to a GIS Data conversion project. A Pilot provides a better understanding of the project, establishes communication protocols and fine- tunes conversion standards. Nobel will work with the District and plan Pilot execution details. Nobel will use the source data for Pilot area, identified during the Project Kick -Off Meeting, and apply its conversion procedure in accordance with the existing/newly updated UML Geodatabase Design. Preliminary Standards will be used for the conversion and upon completion; the Standards will be revised after the Pilot if necessary. This will be the actual conversion of a few Atlas and Asbuilt sheets worth of GIS data to evaluate the Data Model and provide data for the roll out of the various applications. This will include the CAD data capture, attribution, and final migration to a GeoDatabase format. It is envisaged that the area covered by these Atlas and Asbuilt sheets encompass quite a few newly created grids. Details The data conversion process will begin with the San Bernardino F County digital basemap landbase data being imported to AutoCAD Map. Using the source maps, the conversion will begin from the _ upper -left comer. We will use our i,H., excellent data conversion software - — -- - =� called Dataworks, which sits on AutoCAD Map. Using the appropriate engineering } c. measurements noted on the source documents, the point or pipeline will be placed accurately within the drawing. A ' qualifier will be added in the database to show controlled Placement the method of data capture. This will ensure complete conformance with EVWD's requirements that all features located relative to the landbase features are within t0.5' accuracy. For instances where engineering measurements are not annotated on the source documents, but offset distances are available, or in instances where EVWD's capture standards can be used, the features will be placed using the known offset distances. Similar to controlled placement digitizing, when offset digitizing occurs, a qualifier will automatically be placed to denote the offset placement and measurements that were used. This is important when performing quality control, because controlled/offset placement should be systematic. By labeling the point and reference of measure, consistency between Nobel and EVWD's GIS Team will occur. Users will know both how the utility feature was constructed and which accurate measurements were used. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 14 East Valley Water District In instances where engineering measurements are not annotated, the technician will use an engineer's ruler to measure the distances from block boundaries or other features. Since the engineering measurements are not annotated, the technician will use these measurements to "copy offset" graphics in the digital landbase. Again, a qualifier will be added in the database to show the method of data capture. Using DataWorks, the technician will then enter the attributes into AutoCAD Map's Object Data. Programmatic validity checks are built into the system, so that an entry is made more through a default entry system, limiting operator error. Source ID numbers will be entered in the database for each feature. This will allow querying of the data, either by clicking on the feature or querying by source number. This will comply with EV WD's requirement of hyper linking the GIS data to the scanned source documents. Figures below indicate how DataWorks is used to attribute line and point features, dining data conversion. Screenshot of Watermains captured being attributed using DataWorks attribute editing menu Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 15 MUM wlfl��NM7 364942 303971 1 1 Table: MAINLINE ± _.- FwAy ..ID._ ......... _ ....... ..... _ .......... ✓vP- 191036 i OritlNO = 19 304943 363973 Subtype 0 SubtypeName = DistributkmMain status = Active PressureZone c 2 InstallDate = 11 Al ff 961 1r4044 �/ Q 303974 owner = East Valley Wafer District Source = Asbuilt i Barcode = VW -19 SheetNo = 1 z Plpaclass = CL150 364946 U J 363076 Diameter = 6 Material = AC Offset 23 OffsetReference CL Manufacturer = H &M I —_ 304946 Q 363070 m = II Remarks U i 364047 303077 TAB Enter Value 9pply Pick from List r Screenshot of Watermains captured being attributed using DataWorks attribute editing menu Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 15 East Valley Water District Typical Screenshot of a Gate Valve feature being attributed using DataWorks attribute editing menu QA/QC Upon completion of capturing the graphics and attributes, a series or processes will be performed to ensure a complete and accurate data set. Immediately after data capture in AutoCAD, special QA/QC tools embedded into Nobel's DataWorks AutoCAD plug in are run. These tools will identify graphical connectivity errors, features that are missing attributes and also allows the technician to render the pipelines based on attribute values. Errors are fixed and QC tools are re -run until the drawing is error free. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 16 309044 383871 i Table: SYSTEf4VALVE Block: 6V �� I! .._Faci§t. KID....... - ....... - ..... ........... ....... ......... ....._......._WP- 19101 ....... _. -... GrkM = 19 304043 363973 Subtype 0 SubtypeName = Gate Status = Active i InstaliDate = 11 N1/1961 Owner = East Valley Water District I 304041 Q Source = Asbuift 303974 Barcode = dVp -19 Shee No = 1 i Arde = 269.79 VaNeNo = V -19 -18 Dia eter _ m 6 303975 PressureZone 2 Z 304045 W J ValvePurpose = Main i Manufacturer = K8M Currently0pen = Yes Motmized = No 303970 NormalyOpen Yes 304090 Q U I PercertOpen = 100 .i PressureSetting - Locationl = 1' N-1' E70 V -19 -18 & 20W Location2 = 24'E-21'1110 INT.OF TABAh 304047 303877 Remarks = T Er&Value �- Apply 3e4o9e �`, � Pick 8omlist I Typical Screenshot of a Gate Valve feature being attributed using DataWorks attribute editing menu QA/QC Upon completion of capturing the graphics and attributes, a series or processes will be performed to ensure a complete and accurate data set. Immediately after data capture in AutoCAD, special QA/QC tools embedded into Nobel's DataWorks AutoCAD plug in are run. These tools will identify graphical connectivity errors, features that are missing attributes and also allows the technician to render the pipelines based on attribute values. Errors are fixed and QC tools are re -run until the drawing is error free. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 16 East Valley Water District !ma ,ra, "" HADD7N AV ,Tm• � �� ,!u/ I vm Q ]MMf l� J W Item Values Display Colas Frequency —I �s.0000 11 � '�pm a0000 s � fTTf Random Colas .1 Appty Cancel DataWorks QA/QC Dangling ends, incorrectly split lines, and other errors are identified using the Geometric Network rules established during the Geodatabase design phase. By deploying these built in error checks, even very small errors never make it past the initial CAD based conversion phase. Verification Plot of Graphics and Attributes In order to check the quality and completeness of attribution, a manual review is performed. Using a custom VBA application, AutoCAD drawings will be converted to Archlfo coverages. A custom application developed using Are Macro Language (AML) will then be run to generate a plot using ArcPlot. ArcPlot provides rich functions to stack attributes and display them using leader lines. The quantity of attributes that will be reviewed is also listed on the QC plot. The Project Team will review the attribute checkplots and perform a 100- percent check of the source documents against the QC plot, marking errors on the plot. The number of errors found is marked on the plot to calculate the error rate. If the percentage of errors is less than 2 percent, that grid will move to the next process step of fixing errors. If errors greater than 2 percent are detected, the grid will loop back to editing in AutoCAD. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 17 East Valley Water District Upon making the corrections, a fresh QC plot is generated for QC. Corrections of all errors marked on the QC plots will be made in AutoCAD. In addition to the on- screen consistency check, QC plots will be generated using colors to distinguish between different LINETYPE and SYMBOLS. Prior to this, after graphic feature and attribution for a particular grid is completed, data will be migrated to coverage format. These coverage format data will be used by ArcPlot to generate verification plots. Verification plots are generated, as grid based individual plots, to perform the visual check. Below figure provides a screenshot of how a typical QC plot would look like. If closely observed, all features with graphical and vital attributes associated are displayed for verification. Attributed information will be displayed as labels using the over - posting capabilities of ArcInfo's ArcPlot module. Key attributes pertaining to water mainlines, such as DIAMETER, MATERIAL, OFFSET, OFFSETREF, STATUS, SUBTYPE, INSTALLDATE, ATLASNUMBER, SOURCE, etc, will be compared with the information on the original source map documents. Similarly attributes associated with point features like SIZE, MATERIAL, DRAWINGNUMBER, INSTALLDATE, SUBTYPE, YEARINSTALLED, DIAMETER, OWNER, SOURCE, ATLASNUMBER, etc, will be checked for the information shown on the original source map. The key attributes of polygon features is also displayed for check. During this process, a one to one check is done against the converted data with all source documents available at our disposal. Data will be checked for discontinuity in network, particularly at the grid boundary to ensure that no edge -match errors have crept in to the data. Any discrepancy identified will be annotated as an error, using color pencil by the QC staff. These plots will be sent for next task, where correction of these errors will be performed. These plots will be delivered to EVWD, to perform quality checks / for reviewing the data captured using Atlas Maps and As -built drawings, etc., Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 18 East Valley Water District A screenshot of a typical QC plot generated using ArcPlot module Entry into Geodatabase At this point the AutoCAD data is ready to be brought into the GIS. The data is imported to ArcGIS GeoDatabase into appropriate feature classes as defined in the Data Model. ESRI's Object Loader will be used to load the data. Soon after loading the data, the Geometric Network will be validated against the GeoDatabase Connectivity Rules established during the GeoDatabase Design. Connectivity Rules will define how various features will participate in the Geometric Network. Errors, if any will be reviewed and fixed as appropriate. Nobel in its set of application tools, DataWorks, has functionality, which enables direct migration of data from CAD to a Geodatabase. This functionality automatically takes care of loading the data to its respective feature classes, saving a lot of manual effort. This is also a time - efficient method, which eliminates errors that could possibly occur during loading of data, using LoadObjects tool, available with AreMap. ESRI's out of the box Object Loader (see Figure below), allows loading of data into one feature class at a time. This process also involves field mapping between the Source and Target feature classes. Loading data into multiple feature classes could become tedious. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 19 - _ ' — Water QC Plot of rye WP -19 - IB vr�:39�3AH1 -+ A screenshot of a typical QC plot generated using ArcPlot module Entry into Geodatabase At this point the AutoCAD data is ready to be brought into the GIS. The data is imported to ArcGIS GeoDatabase into appropriate feature classes as defined in the Data Model. ESRI's Object Loader will be used to load the data. Soon after loading the data, the Geometric Network will be validated against the GeoDatabase Connectivity Rules established during the GeoDatabase Design. Connectivity Rules will define how various features will participate in the Geometric Network. Errors, if any will be reviewed and fixed as appropriate. Nobel in its set of application tools, DataWorks, has functionality, which enables direct migration of data from CAD to a Geodatabase. This functionality automatically takes care of loading the data to its respective feature classes, saving a lot of manual effort. This is also a time - efficient method, which eliminates errors that could possibly occur during loading of data, using LoadObjects tool, available with AreMap. ESRI's out of the box Object Loader (see Figure below), allows loading of data into one feature class at a time. This process also involves field mapping between the Source and Target feature classes. Loading data into multiple feature classes could become tedious. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 19 East Valley Water District Fa"ch target field,.He the scam field M should be baded Mot Target Field Source Tar go Matcbh9 SSUrm FQ _ short H - FaatlyD (9rirg], . — _ FACLITYD f*hgj _.. GrWW1sH ] __�GRDNO Isbngl STATUS 'STATUS Status Inmgj .._.1 STATUS Isirngl Pressurezom lsbngl FrteIDHe (D_ATEL .. ..... In'STALLDATE IDATEI Owmr (arlogl _._— __— �CN✓fkRlsfs�➢1 __.__ —_. — _.___._ Source lstrngl __. _._— _ISOl1RCE (strigl SHEETNO SHEETNO _. ResU <6ad _.__Ne>A> Centel ESRI's Object Loader AutoObject Loader runs ESRI's Object Loader in a batch. It imports all the data stored in a directory. It uses a Field Mapping Table, to correlate fields from Source and Target feature classes. See Figure below; Field Mapping Table Annotation Annotation is stored in special feature classes called annotation classes. There are two kinds of annotation: feature linked annotation and non feature linked annotation. Feature linked annotation is associated with a specific feature in another feature class in the Geodatabase. This means that when the attribute value is changed, the feature's corresponding annotation will automatically be updated to reflect the change. Annotations pertaining to water facility such as Pipe Size and Material will all be feature - linked. Annotations pertaining to basemap Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 20 Source Tar go GRIONO 'GRIDNO SUBTYPE 'SUBTYPE SUBTYPENAM SUBTYPENAME STATUS 'STATUS PRESSUREZON PRESSUREZONE INSTALLDAT :INSTALLDATE OWNER - .OWNER . SOURCE .SOURCE SO U90, _ _ ... JOBNO 'JOBNO SARCODE BARCODE SHEETNO SHEETNO _. PIPECIASS PIPECLPSS DIAMETER DIAMETER MATERIAL MATERIAL ROUGHNESS ROUGHNESS OFFSET OFFSET OFFSETREFE OFFSETREFERENCE MANUFACTUR MANUFACTURER REMARKS REMARKS Field Mapping Table Annotation Annotation is stored in special feature classes called annotation classes. There are two kinds of annotation: feature linked annotation and non feature linked annotation. Feature linked annotation is associated with a specific feature in another feature class in the Geodatabase. This means that when the attribute value is changed, the feature's corresponding annotation will automatically be updated to reflect the change. Annotations pertaining to water facility such as Pipe Size and Material will all be feature - linked. Annotations pertaining to basemap Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 20 :East Valley Water District such as Street Names will not be feature - linked since the basemap is obtained from a different source and subject to change. Dimension classes will be created as appropriate to display the offset distances. As soon as the features are loaded into the GeoDatabase, feature - linked annotations are automatically created based on the label parameters set during the creation of the feature class. 'Though label parameters will be defined to place the annotations at best possible locations to avoid overlaps with other features, some manual work will still be involved to review and re- position them. Annotations on the hand drawn Atlas Maps have been added in a logical pattern. An example is the orientation of Address and Service Order numbers. They are placed perpendicular to the street, the address refers to. Hence, as a standard all annotations will be placed to match the hand -drawn Atlas Maps. Special attention will be paid to display Critical valves by using appropriate symbology and/or adding annotations as such. Notes: Non Featured annotations needs to be explained too. Once annotations are placed, another manual checkplot of annotations is produced. This document is inspected visually for errors in placement or values. — _z L- 'y 3359 f� 187 196 3356 I C) ' Ih 168 3358 I L) - -. 1 0 I" i� 186 197 W - i6o i I� 3343 3346 >�--° I (202 3352 >.. a ( 202- 057TRACT I � 1$5 - 418 � 170202 -056 �l t (j 3339 3338 Q I I t 3342 LL! ! 21 Kz I - -- -- 71 ( 184 199 3334 001 3335 �. 3332 y I I ` C_ 172 9 ( 183 200 3328 Example of Water Annotation Plot We have completed a few samples of the Atlas and Asbuilt maps, to provide EV WD the ability to evaluate the competency of Nobel Systems. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 21 East Valley Water District GeoData Sentry QC As a final quality control step, we will deploy the GeoData Sentry software application, which runs from ArcCatalog, in its quality assurance plan to test attribute consistency in Geodatabases. GeoData Sentry will allow us to run over 470 separate tests on the data to ensure that everything is consistent with the data model and domains. The GeoData Sentry interface allows for easy test suite creation. Once the test suites are created they can be run over and over again. Errors are reported in HTNIL format that can be used by editor of the data, but also manages to track overall database quality. We will configure GeoData Sentry to check the data for the tests listed below at a minimum, although additional test suites can be developed as needed. Unique Values Test The Unique Values test detects attribute values within a column that are duplicated. Unique values for an attribute are critical for referential integrity, especially for primary key attributes. Uncontrolled data processing can easily duplicate keys by simply copying a feature, or by splitting an arc. All primary keys should be tested with the Unique Single Column test, along with attributes that are expected to be unique (for example, Hydrant numbers, Valve numbers etc.). o Detects non - unique values for a column. It is useful for checking items that are being used as primary keys or columns that represent feature identifiers where uniqueness is required. • Coded Ranges Test The Range Domain test detects values that lie outside of a specified range. This test is best used on columns that are composed of continuous values, such as elevation data or pressure values. An example of elevation range testing in the Continental US would be from approximately -250 to 15000 feet. GeoData Sentry can compare values in a column against valid ranges specified in a Geodatabase coded range or a minimum and maximum range that you enter manually. o Detects out of range values based on pre - established Geodatabase. Range Domains or user - defined minimums and maximums. Single Values Test The Single Value Test detects attribute values within a column that are not set to the default value. This test is useful for data that is being converted into future use attributes. The data may not exist on the current source, so it will be populated at a later data. In the meantime, a default value is set for the values in a single column that do not equal a required value. You specify the required value when you create the test, and GeoData Sentry compares the values in the column against the required value. o Detects values other than the specified single value for an item. All values of an item must equal to the specified value. Null Values Test Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 22 East Valley Water District The Null Test detects attribute values within a column that are null, blank or zero. NULL errors detected for an attribute may signal an uncontrolled data processing procedure where new features may have been added without being fully coded. This test may be the only way to verify that non - discrete attributes are populated. For example, if the attribute STREET NAME does not have a known set of values, the only invalid value would be a blank or null value. c Detects NULL, blank and/or zero values for a column. This test is configured to detect `Null' occurrences if `Not Null' constraints are disabled while loading the data into the Geodatabase. This test also detects blank and/or zero values occurring in legacy INFO tables. Non - Standard Values Test — o The Non Standard Values test detects attribute values within a column that are not standard letters, such as ? * & %$. These characters may have been input into an uncontrolled database column where there can be little or no input validation, such as an address or property own name. This test detects data entry training errors where a user believes that # is an acceptable substitute for NUMBER. Run this test against all uncontrolled character columns where these values are not allowed. oDetects non - standard keyboard values such as! @# and? in an item. A list of these values may be configured for each item. Column Format Test — o The Column Format test detects attribute values within a column that do not match a specified format rule. This test runs against character columns only. The test can detect if there are uppercase, lowercase, numbers or the absence of numbers in a column. This test detects data input error for uncontrolled columns such as addresses. If the standard street name is in upper case it would detect any names where caps and lower case was used. o Detects values that do not match the specified format. This can be set up to check data which is supposed to be populated in a specified format to uppercase, lowercase, numeric, or non - numeric. Column Length — o The Column Length test detects attribute values within a column that are shorter or longer than a specified length. This test runs against columns where a static length is required. An example would be a 5 digit zip code or a 9 digit social security number. o Detects values that does not comply with the specified length The figure below displays a Sample report of the GeoData Sentry for Mainline and LateralLine feature classes; Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 23 East Valley Water District Run Na SE WR F- DahN�n: Feb:wYi0. 400i at 05:�0:0y : a43 oW O.3lG rase! p nn cov' $Y Pi551: PAp : RpoM1LOwfion: L:1Dacmnts•+: SSIDIysiYpsYKImArJ�GeoGCSSalmyvpworNatN- -Ya•.'1•+:atMS.Y DEFAl1:TSLIIND_Fmi, VeniOn: Yx.DEFNfT Teslt V.rL Noll fw FALILT'IDbMNJNE Passes D '.434 Tani 1.4 -tat NWl: for GRICNWYHtt YAIN.IIN: Pasue 0 6433 Taw3 3•a+ Mull fwOARfADE t.VNN:INE Pas ». a e436 Teat4 L•av-Lry Null: wlN NE P.." 0 1436 Tftt3 V.a' Null fw CO3•PSRiINGr1•NNJNE F. 0 436 Te a Passes C 1434 Te 7 Y Lat Non 6land+N Values: fw GRIDNUffSER InYAINi3NE Passe: 0 433 TW6 12 »r Unique S8f04 Cowan: M FA JIMID.MNUt P.'. . 14M Test! L r..q NWL fwFACiLDYIDmIATERAttINE Passes 0 082 T•N. 14Y2•e Null: 1wG3 NIA•BERnLATFRN INE Passe; 0 082 GeoData Sentry Report Pilot Project Deliverables - • ArcGIS 9.3 Personal Geodatabase • Atlas Book (Cover & Index Sheets, Graphic Sheets, Valve & Hydrant Data Sheets) • Problem and Resolution forms that were reported • Standards Document (Intermediate Version) • Documentation of Methodology used during Pilot Conversion (Intermediate Version) TASK 7 — PERFORM DATA CONVERSION Perform Services for Remainder of the EVWD Service Area Data automation for the remainder of EVWD service area will be attempted after making sure that the pilot data is accepted and approved. Nobel will adhere to the plan approved by EVWD during this stage of work. Project Manager at Nobel will communicate with his EVWD's counterpart regarding scheduling of meetings to report progress of work on a monthly basis. Project Manager will also be addressing all important issues, seeking resolution from EVWD, as and when necessary. Verification plots are submitted based on existing plat map grid boundaries. All errors found on the plots will be properly marked by EVWD. We will be responsible for correcting errors or other inconsistencies that represent noncompliance with the Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 24 East Valley Water Distrirt specifications agreed to by Nobel Systems and EV WD. This process may repeat as many times as necessary till the corrections are made. TASK 8 – LINK DRAWINGS AND DOCUMENTS TO GIS Nobel Systems will generate a barcode number for each PDF file. In the GIS feature, we will add two fields to generate the scans. One field will be called barcode number. This allows the multiple page PDF to be linked to the GIS feature. The second field will be called sheet number. We will populate the sheet number of the as -built in this field. When the user clicks on a pipeline, it will bring up the entire PDF file of all the sheets, but display the sheet number that was used to capture it. The user can scroll through other sheets if they want to as well. Nobel Systems will be happy to demonstrate this feature any time at EVWD's convenience. TASK 9– IMPLEMENT MAP PRODUCTION TOOL (OPTIONAL) Nobel Systems has created PrintWorks to simplify the process of creating Atlas Books. Once a tedious chore, with PrintWorks the process of creating and updating your Atlas Books is a snap! PrintWorks is a plug -in developed by Nobel Systems that runs within ESRI's ArcGIS application. When installed, a new tool set is made available, Prior to use, the user configures the system to generate the preferred scale, border, title blocks, and layers for the map. Once this is set, creating the Atlas Maps is simple —just choose which page you want to print and you are done! If you want to print multiple pages, the user can select several or all pages using the tools available in the sofhvare. In this way, you can print just those pages that need to be updated or you can create entire new books with a few clicks of the mouse. As an option, users can generate data sheets for the atlas maps, using attribute data contained within the layers selected for the maps. See figure 16 below for a snapshot of the data sheets generating tool. This data is frequently used to generate data tables that are printed on the opposite page of the atlas map so that users can see detailed attribute data right there in the atlas book without using messy or complicated labels. With PrintWorks, you can quickly and easily keep your Atlas Books up to date as your data changes. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 25 East Valley Water District r Multiple Tiles Se'enjle> Tile Number 49�C Revision March 2003 � rJ geete Date Sheets' Select Layers � OutputTypes r PDF r" JPEG Resolution 300 output Location..... PmfixforOug3ut File I QK Qancel • Select Layers Availabla Layeas City Boundary ControNalve Pdd-> Add atl -> <'Remove < -Remove dl J — Loyym to Rooasa `Proceed ' Cancel Map Production /Data Sheet generating Tool TASK 10— IMPLEMENT GIS DATA MAINTENANCE TOOL (OPTIONAL) District staff would like an application that will allow them to perform GIS Updates and maintenance of their data in- house. Since AutoCAD is the very foundation of data conversion, Nobel Systems has developed an application, DataWorks that resides in AutoCAD that will facilitate the maintenance of both the tabular and feature data. A description of the software has been highlighted in Task 6 - Pilot Project. We will provide a minimum of one 6 -hour training session for EVWD staff on the use of the maintenance application. Should EVWD need more training, Nobel Systems will be happy to oblige. Final Deliverables: The datasets listed below are intended to be delivered to EVWD at the end of the Data Conversion tasks, through the FTP or on a CD -ROM. ArcGIS 9.3 Personal Geodatabase for Water & Sewer System Updated Data Conversion Plan which includes o Documentation for annotation and labeling processes • Line Types, sizes, colors and symbols • Legend Templates Updated Data Model Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 26 Fast Valley Water District QA/QCResuhs • PAR Forms that were reported • Atlas Book (Containing Graphic & Data sheets) • PrintWorks • Dataworks • Documentation for the Dataworks and PrintWorks MELN�3�PItIENCf Nobel Systems has completed a large number of GIS data conversion projects, primarily in Water, Sewer and related facilities for municipalities and retail Water districts. The following reference proj ects demonstrate: 'D Nobel Systems' technical expertise and focus on water and sewer GIS conversion .0 Nobel Systems' high customer satisfaction: repeat business with the same customer a1 Nobel Systems ability to organize and manage large GIS conversion projects All of the work described below was done by Nobel Systems. No subcontractors were used. The work was done using equipment and software owned (or licensed) by Nobel Systems. These projects included all graphics, attributes and annotation at accuracy rates of 99 % +. The reference projects were all done in the past 5 years, and the deliverables were all in ArcGIS and/or AutoCAD format. All projects listed below started from one main project, and we have kept getting additional work from the client. The start and end dates are not for one project alone. 'We have completed over 10 projects in San Bernardino County alone, and a few of our noteworthy projects are hilghlighted below: Client: San Bernardino Municipal Water Department, San Bernardino, CA ]Project: Water GIS Data Conversion Project Contact: Ms. Julie Abinto, 300 North D Street, San Bernardino, CA 91764, 909- 384 -7229 Start Date: 2008 ]Find Date: 2009 Contract Amount: $448,372 Through a competitive bidding process, the San Bernardino Municipal Water Department awarded a Contract to Nobel to convert their Gate Book drawings and Distribution Maps to a GIS system. The data conversion was in AutoCAD and the final deliverable was ESRI's personal Geodatabase. Copies of the source maps were used as the primary data source for this project. Nobel reviewed these maps and all source materials for unclear or ambiguous features. Using Nobel Systems' AutoCAD -based data capture methodology and system, water facility data were captured. Unique ID numbers were assigned to each arc and node feature at the completion of data capture for a given tile. Easements were captured using COGO. The Nobel Systems Inc. 436 Ii. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 27 East Valley Water District attribute data was exported into a text file, and then linked to the AutoCAD graphics using a LISP program and the arc and node ID's that are in both the graphics and attribute files. All Asbuilts were linked to the GIs using a barcode numbering system. The SDE GeoDatabase with SQL Server data is currently being made available throughout the Department using GeoViewer Online; an ESRI based application developed by Nobel. Client: City of Hesperia Project: Enterprise GIs Conversion of the Water, Sewer and Storm facilities Contact: Mr. Eric Greene — GIS Manager, City of Hesperia, 9700 Seventh Avenue Hesperia Ca, 92345 _ Tel: (760) 947 -1440 Start Date: 2007 End date: 2008; i City of Hesperia selected Nobel to implement Nobel's GIs Viewing ivb �A application, GeoViewer and provide /L conversion and integration support for Water, Sewer and Storm drain systems.. Nobel will implement a City wide GIs project to convert utility layers (potable ' - - -- - - - -- -- water, sewer, storm drain) into GIs and link to existing applications — Cityworks CMMS system, City's billing system, SCADA and other applications. Implementation of the City project would help the City better serve the City's residential and business communities, simplify the access to GIs layers thereby increasing staff productivity, secure all information sources through conversion into digital formats, allow easy and accurate maintenance of Water, Sewer and Storm features. Nobel Systems collected all source documents and database(s) from the City. Nobel used data from Cityworks and Hansen, City's AutoCAD files, County landbase files, the hydraulic model as t he primary sources for this conversion. The GeoDatabase with SQL Server data is currently being made available throughout the Department using GeoViewer Online; an ESRI based application developed by Nobel. Client: Walnut Valley Water District, Walnut, CA Project: Water & Reclaimed Water GIS Conversion and Application Development Project Contact: Mr. Michael Bums, GIs Coordinator, 271 South Brea Canyon Road, Walnut, CA 91789, (909) 595 -1268 Start Date: 2001 End date: 2003 Contract Amount: 398,291 Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 28 East Valley Water District Walnut Valley Water District awarded a contract to Nobel to convert their as- builts and atlas sheets into a GIs system. Approximately 1600 as- builts, 9605 system valve cards, 703 blow - off cards and 2920 hydrant cards were used for conversion. Nobel used the Los Angeles County parcel data as the landbase. Centerlines and Street Names were captured by referring to the As- builts and Atlas sheets. Data capture was done using as- builts and atlas sheets as sources, with the help of automated applications, specially designed for this project. Attribution work was done immediately after features were captured. AutoCAD's object data capability was used to attach attributes to the respective features. Quality checks were performed after data was converted from paper form to digital - verification plots were generated using Archrfo's ArcPlot. A one -to -one check of features was done on the newly constructed data, against the original source documents. Coverage data was migrated to ArcGIS Geodatabase, where annotations were generated and placed as per the standards charted out for the project. Nobel scanned and linked all the as- builts, Valve, Hydrant, Blow off cards and Easements to the GIs system as well. Client: Rancho California Water District, Temecula, CA Project: Water, Sewer & Reclaimed Water GIs Conversion Project Contact: Mr. Pete Muserelli, Rancho California Water District, 42135 Winchester Road, Temecula, CA 92589. Telephone 951- 296 -6900. Start Date: 1997 End date: On -going (Updates) Contract Amount: $638,036 The Rancho California Water District awarded multiple contracts to Nobel to provide GIs data conversion services for their water, sewer and reclaimed water network. The projects included modifications to the existing database design, correction on an existing GIs database, conversion of the existing VMS /Oracle database Microsoft Access database, and update of the GIs database by converting new as -built construction plans. As a follow on to the initial contract, Nobel received another contract in 1999 to further enhance the District's GIs database for the water system. 'flre existing Arc Info coverage's and database structures were analyzed. Since they did not totally conform to the District's requirements, Nobel recommended the best - suited architecture of the systems. Microsoft Access was used as the DBMS of choice in the District. Nobel reviewed and implemented the database design after conducting a user -needs assessment, to determine the GIs requirements and standards for the project. Prior to Nobel's work, the District contracted with an engineering firm to create a GIs database. 1189 water as- builts and 70 reclaimed as- builts were used during this conversion work. This work was also done before the District standardized on Arclnfo software. The original water database lacked node topology and did not have pipeline connectivity or continuity. Nobel completed the edits so that the District would have a provisional database to use for ongoing projects, but the original database lacked critical attribute data as well. Nobel was then contracted to rebuild the water and reclaimed water systems using construction as-built maps. The existing water database was used as a reference during the conversion. Client: City of Ontario, Ontario, CA Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 29 East Valley Water District Project: GIS Conversion and Migration Contact: Mr. Ivan Sanchez, City of Ontario, 303 East B Street, Ontario, CA 91764, 909 - 395 -2698 Start Date: 2002 End date: On -going (Updates) Contract Amount: $682,367 Through a competitive bidding process, the City of Ontario awarded a Contract to Nobel to convert their paper Asbuilts and atlas sheets to a GIS system. The data conversion was in AutoCAD and the final deliverable was Arc Info coverage's. Nobel proposed to the City to convert their coverage's into a Geodatabase. The City contracted with Nobel to create the Geodatabase for the sewer and water network. This allowed the City to maintain their data geometrically networked and allowed for easier plotting, viewing and editing capability. Client: Cucamonga Valley Water District, CA Project: GIS Conversion of Water and Sewer Facilities Contact: Mr. Dan Meeker, GIS Coordinator, 10440 Ashford Street, Rancho Cucamonga, CA 91729.(909) 483 -7458. Start Date: 2000 End date: 2002 Contract Amount: $414,105 The Cucamonga Valley Water District awarded a Contract to ESRI and Nobel (as a sub - consultant) to convert their paper as- builts and atlas sheets pertaining to water and sewer systems into a GIS system. Copies of the source maps were used as the primary data source for this project. Nobel reviewed these maps and all source materials for unclear or ambiguous features. Using Nobel Systems' AutoCAD -based data capture methodology and system, water and sewer facility data were captured. Unique ID numbers were assigned to each arc and node feature at the completion of data capture for a given tile. Easements were captured using COGO. The attribute data was exported into a text file, and then linked to the AutoCAD graphics using a LISP program and the arc and node ID's that are in both the graphics and attribute files. The data was then converted to the final Archtfo format specified by District. All as- builts were scanned and linked to the GIS using a barcode numbering system. Western Municipal Water District, CA Project: Water, Reclaimed Water & Sewer GIS Conversion Contact: Ms. Patty Diaz — GIS Analyst, Western Municipal Water District, 450 Alessandro Blvd., Riverside, CA 92508, (951) 789 -5025 Start Date: 2003 End Date: On -going (Updates) Contract Amount: $1,248,656 In 2001, WMWD contracted with Nobel to provide data maintenance services to update its AutoCAD based Sectional Maps. In 2003, WMWD contracted with Nobel to provide GIS data conversion, application development and data hosting services. A district -wide GIS needs Nobel Systems Inc. 436 E Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 30 East Valley Water District assessment meeting was conducted to understand the roles of various departments and better design the Data Model. A new Grid system was created to better manage map production. Copies of the source maps were used as the primary data source for this project. Nobel reviewed these maps and all source materials for unclear or ambiguous features. Using Nobel' AutoCAD -based proprietary data capture methodology and system, water facilities data was captured. Unique ID numbers were assigned to each arc and node feature at the completion of data capture for a given tile. Easements were captured using COGO. The attribute data was exported into a text file, and linked to the AutoCAD graphics using a LISP program and the arc and node ID's that are in both the graphics and attribute files. The data was then converted to -the final Are Info format specified by District. All Asbuilts were scanned and linked to the GIS using a bar code numbering system. Are Map layout was designed with symbology as desired by WMWD and Atlas books were created using Print Works (custom application that was developed by Nobel to create PDF files of selected or all atlas page or pages).Using Arc Catalog and FGDC's metadata templates, metadata was created for all the feature classes in the Geodatabase. The SDE Geodatabase with SQL Server data is currently being made available throughout WMWD using GeoViewer Online; an ArcIMS based application developed by Nobel. The application also has a tool that helps the Development Services team to calculate Meter Fees. California Water Service Company, CA Project: GIS Conversion of the Water facilities Contact: Mrs. Priya Tallam— GIS Coordinator, California Water Service Company, 1720 North First Street, San Jose, CA 95112. Start Date: 2002 End date: Updates Ongoing Contract Amount: $$2,403, 568 California Water Service Company contracted with Nobel to perform GIS Conversion of 23 statewide Water Districts. Nobel converted the hard -copy plat sheets to ArcGIS Geodatabase containing various feature - linked annotations. Nobel also developed data maintenance tools in A.utoCAD Map and ArcGIS that allows Cal Water to perform updates and produce Atlas Books. Currently, Cal Water maintains its GIS on ArcSDE and is helped by Nobel with GIS Updates. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 31 East Valley Water District Michael Samuel Project Achisor B,laii Kadaba Ronald R. Butcher Project Manager Pro ect D rector Coilsultuig Services for Water and Sever Svstenl Data Conversion Project Project Initiation and Digitization, Attribution, Kick-off DatabaselUAIL and Data Mutation Balaji Kadaba Satudi Kumar Vijay Ktnuar Ronald R. Butcher Ed Brutniester A4ichael Samuel Satish Kumar QAIQ Ed Btmuiester Doctmientatiou./ Proiect RJe Nq Balaji Kadaba Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 32 East Valley Water District Nobel Systems proposes to complete the project within 6 months from notice to proceed. The project will be submitted in two phases. The first phase, which will be the pilot data for the Water and Sewer model and will be completed in one month, and the second phase which includes the rest of the project will be completed in the next five months. lid E : - Nobel systems proposes the use of our GeoViewer Online 6.1.5 Internet mapping application which has been developed using ESRI based technology (Arc IMS — ESRI's Internet Map Service, and Are SDE ESRI's Spatial Data Engine; Geodatabase) and Microsoft's ASP.NET programming language for the web portion of the project. The GeoViewer Online is a powerful application that is currently used by forty -five (45) local governments and agencies throughout the State of California. Although this proposal explains in depth the functional features and specification of the application we would like to summarize the major elements that make GeoViewer Online 6.1.5 the most robust, comprehensive and competitive product in the market: NC.BE6 Ilt�(.mutl ullHYp,• tow i N im li mtm¢'pei. � iy i* Ur`�I L .4ao Jt � mri °p�3a_ woe.oy 6m eernuaino InenlJi4 4 o� owa n.cv I� o.crt�4 Omtu...wrk! 0C.4 ocG� ocmwvane Ow.knT.ts w, nNui( 0u , nnm, .w,k 0wps potin nGrtk ❑naaktaw ouan..e nxxv ne Owra! 4 OMUikMu�plpµ.Xrt ❑14MM15,MWR Ot1MlIMei MY MJpiN! nphllt OPLLTpGO]S4Ktitbn OW1q[ws4rSULionlaMt oRnelvpir � Interface: The system is intuitive, user friendly and graphically oriented so that it could be used by anyone without prior training in GIS Performance: Quick load of data that averages to less than 5 seconds load and/or refresh time for large datasets such as aerial photographs • Flexibility & Scalability: The system could be easily customized to accommodate the present and future needs of any client Nobel Systems Inc. 436 :E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890.5611 33 East Valley Water District • Reliability: Our hosting services and application (GeoViewer Online) are available 24 hours a day and seven days a week (24/7) • Technical Support: Nobel Systems' "hot line" provides technical support 24 hours a day and 7 days a week (24/7) over the phone or via e -mail • Accessibility Control: Assess to the application and user rights are protected by password; public (password -free) access to selected or all GIS data layers could be provided, if desirable • IT Friendly: Our GeoViewer Online requires basic IT knowledge and computer technical specifications to install, maintain and update —if hosted in clients servers • Free of Proprietary or Third -Party Software: It does not require any third party or proprietary software on the client —end (user). Geo Viewer Online Funcdonalities t o • Zoom In • Zoom Out Map • Zoom All Navigation . Pan • Zoom Previous • Zoom to Selected Feature • Show map layers and enable layer turn on/off using check box • Integrate and Display aerial imagery for presentation and as a map background • Organize Logical Map Layers into !, On- Screen Data Layer Groupings Map • Measure On- Screen Defined Related Single Liner Distance in Feet and Function Miles • Measure On- Screen Defined Area in Square Feet, Square Miles and Acres • Dynamic Graphic Scale on Main Map View Page • Feature (i.e. parcel) Identification/Search/Select Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 34 East Valley Water District Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 35 features for Multiple Layers by using queries • Display data in State Plane 1983 for all data readouts and exports • Display Cursor State Plane Coordinate Position or Longitude and Latitude f i QJ • Download displayed aerial images in TIF or JPG file format and attribute data in Microsoft Excel coma delimited (.CSV) file format (for authorized users) • Print Map with Map Legend, Graphic Scale and North Arrow • Hyperlink to documents (i.e. as- builts, zoning ordinance etc ) • Hyperlink to the Client's Web Map Page and or E -mail Related • Notification Application with Ut Function Variable Distance, Generating (continued) Downloadable Reports and/or Mailing Lists • Creation of `Notes' related to a project, and retrieval of the `Notes' through a text search • Export or print a selected project, as well as print in large format (up to ANSI size `E'). • Compatibility with Web Enabled Mobile Devices (i.e. Cell Phones and PDAs _ • Standard Pre- defined Database Search, Identify, and "Zoom To" Tools • Search/Select features by Attribute Data SearchiSelection or by Location Ability • Search/Select features by Assessor Parcel Number (APN) • Search/Select features by street address and street address range • Search/Select features by Parcel Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 35 East Valley Water District Owner • Search/Select features by Property attributes, City, Zip Code, or Latitude /Longitude • Search/Select features by primary field in map layers • Search/Select features by Intersection • Search/Select features by a buffer distance from a selected feature • Search/Select features by cursor or by APN ranee size Display the following property attributes for each selected property: • Owner Information: name, address, tel. number • Tax Information: tax rate area code, assessed value, property tax/year, land value, homestead exemption, improvement value • Sale Information: sale price, recording date, lender (if any), Data j document number Presentation i • Legal/Census Information: parcel On- Screen number, tract #, book/page /lot #'s, Example: legal description, block, Thomas Parcel Data Bros #, county FIPS • Property Information: acres, area, county use, land use, zoning code, year built, building area, stories, living area, rooms/bedrooms/baths, roof framing/covering, pool data(if available) • Oblique Imagery: for the property and its surroundings —if available Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 36 East Valley Water District Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 37 • Hotlink button which brings up the W blueprints /as- builts /videosiother c Document Management System, historical documents with the particular layer these applications • Redline Tool System • Document Manager Enterprise • Create Report available with • Valve Isolation Trace e AVL (Automatic Vehicle • Upstream and Downstream Trace Integration, • Desktop and Navigation Features District. Each • Future Enterprise wide Integration e Meter Fee Application Possibilities • Map automatically resized Other • Floating windows Features • Browser `Backspace' key • Archival and availability of request. searches for addresses • Printing and Exporting Features • Map layout templates and printing at various (user - defined) page sizes • Detailed help and user assistance on -line file Generate custom reports and Statistical analyses (e.g. aggregating data for multiple small geographies and calculating averages, standard deviations Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 37 c DigAler7Application W c Document Management System, The integration to c Water Order Management these applications System with GV Online is Enterprise c R'acir's Valve Exercise Program available with Fide e AVL (Automatic Vehicle additional cost to Integration, Location) District. Each e Meter Fee Application integration has its c SCADA own cost and will be provided per District request. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 37 Fast Valley Water District Nobel will also work with the EVWD staff to deploy ESRI Are GIS Server 9.3 and Arc SDE on the EVWD's Servers. The Nobel team has developed and configured a host of applications for the GIS industry, along with custom Traditional applications for its existing municipal clients to help them control their operations efficiently and at a lower cost. One of the biggest objectives of the EVWD is to be able to make that information available to the casual user. In most organizations, the "non -GIS people" are the ones who can use it the most. Easy access to geographic information can save time and money for many functional entities. The Nobel team designs Specifications to address these needs. Departmental Talttbna� 01fi WOf�.f10i�Ory6 1 bl 6.' Once the team reaches an agreement on the General:; specifications and gets an approval from the District, the team will translate these specifications into technical, specifications and then programs. The final product after getting the stability seal from the QC department is then launched into into the production ArcGIS server. The GeoViewer approach offers an easy -to -use, intuitive interface to Geographic Information Systems that allows the casual user the ability to access the information they need with little or no formal training. Srl, Enterprise CG WS L Industry Best practices and platform GeoViewer is built on Microsoft's NET technology, using Microsoft Visual C #.NET with ArcIMS as the backend which is configured to read the ArcSDE/SQL database. Since Nobel Systems is a Business Partner of ESRI, it was a decision made by the Company to stay within ESRI's technology, which is being used by a vast majority of municipal clients. The GeoViewer was designed with the following assumptions in mind: • Casual GIS users want fast, easy access to relevant information. • Casual GIS users don't have the time or desire to learn about topology, Shapefiles, ARC/INFO, theories of GIS, etc. • Casual GIS users don't want to have to add themes, sign colors, change theme properties, etc. • Casual GIS users don't want to be bothered with the task of doing map composition. They would much rather has the ability to print their maps with a standardized template. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 38 East Valley Water District There is a need of Enterprise Geographic Information Interface, customizing and integration flexibility which can be tailored to any dataset — legacy or open systems. East Valley Water District is seeking the optional services of an experienced GPS solution provider for collecting their Valves, Hydrants and Meters. Nobel Systems utilizes state- of -the- art Trimble Global :Positioning System (GPS) equipment to capture data in the field, which makes it possible to spend a minimal occupation time at data collection points, and still achieve excellent sub -foot post - processed results. Details regarding the Trimble hardware can be delivered upon request. 4R Shapefiks GIS Workstation Trimble GeoXT Automatic synchronization The District will benefit from Nobel's use of Trimble equipment with H -Star technology because of the Predicted Post - processed Accuracy (PPA) indicator, which shows the accuracy level that is likely to be achieved when the data is post - processed. Additionally, Nobel plans to use multiple reference stations during the post - processing procedure; which reduces error caused by reference station bias and distance, provided the base stations are chosen with regard to a good physical geography make -up. Nobel Systems is a Trimble Business Partner and understands the integration needs of the GIS system with GPS tools, and how effective and faster synchronization can be done for more efficient City's operations. Nobel recommends using an ArcPAD interface to collect GPS data. This can be modified in the future, to support user - friendly field edits and to ensure quality control of data, for data maintenance. Nobel Systems will work closely with the District's field personnel to identify the valve locations, hydrants and meters that are to be captured. For valves that have been paved over, the District can either locate and raise them for GPS capture (which could possibly add to the time requirements for data acquisition) or Nobel will use the best available data from the current Atlas data to determine an approximate position. If there are those valves or hydrants that cannot be found, Nobel will work with the District to determine the appropriate solution. Nobel will also work with the District to determine the desired numbering scheme and data dictionary for attribute data capture for the valves, hydrants and meters that are located. Water features within the GIS will then be shifted according to the GPS position of the valves and Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 39 East Valley Water District hydrants. Where there are questions as to proper positioning Nobel will work with the District through their PAR (Problem and Resolution) tracking system to determine the best position. Given the parameters set forth in the project's scope, Nobel Systems will be able to accurately capture all features within a period of six (6) months from notice to proceed. Further, it is estimated that post - processing will take an additional week to ensure the sub -meter horizontal accuracy requirements set forth in the scope. Nobel will also compile a final Geodatabase deliverable in a period of approximately one week. This delivery will include the captured GPS valves, hydrants and meters with their associated attributes. Captured GPS valve, hydrant and meter locations with associated attributes will be delivered with the final Geodatabase water systems map, e i-E E ProjectSet Up .................................................. ............................... $5,000 Database Design (preliminary & final) ........ ............................... $10,000 Data Capture Standards (preliminary & final ) .............................. $5,000 Pilot Area Conversion ................................... ............................... $20,000 Water Facilities Data Capture ...................... ............................... $89,000 Sewer Facilities Data Capture ...................... ............................... $62,000 Total.............................................................. ............................... $191,000 GeoViewer Online viewing application .................... ............................... $20,000 per year (fnst year after completion is complimentary) AtlasBooks ...................................................................... ............................... $420 per book Annual Maintenance Easements .......................................................................... ............................... $35 per easement As -built updates ............................................................... ............................... $150 per sheet Single Service, valve & hydrant update ........................... ............................... $80 per sheet Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 40 OEastValley Water District TO: BOARD OF DIRECTORS FROM: ROBERT E. MARTIN, GENERAL MANAGER SLBJECT: RATE STUDY PROPOSAL DALTE: AUGUST 6, 2009 The Board recently approved the operating budget for 2009/2010. The budget was based upon the assumptions that debt would not be issued until next spring and that we would not consider a rate increase for this current fiscal year. We did plan, however, on conducting a rate hearing next year with the goal of having our revised rates in place by July 1". With this in mind, the budget included a line item to fund an independent rate investigation. This study was budgeted for $70,000. We have had many discussions regarding our existing rate structure and the possibility of considering a tiered rate program. We have also received a request from the San Bernardino Valley Municipal Water District to consider adding a line item in our rates to begin funding the purchase of recharge water for the. Bunker Hill Basin. I believe that it is time to begin this investigation so that we have the rate recommendations completed in time to properly schedule a Prop 218 hearing next year. I recommend we have our consultant prepare recommendations for both a single rate structure as well as a tiered rate structure. This will provide the Board with enough information to properly consider these two alternatives as we prepare for the 218 hearing. I would also recommend that we include the groundwater recharge component in the new rate structure. We recently had a presentation by HDR Engineering on various rate structures that I believe was very informative. I recommend that we solicit a proposal from HDR for this investigation. Any other issues that the Board would like to have considered can easily be added to the scope of work. Your consideration of this matter is appreciated. Board Memorandum Date: August 11, 2009 From: Brian W. Tompkins / Chief Financial Officer Sulaject: Unpaid Accounts — small balances Recommendation: Approve write -off of closed customer accounts with balances of less than $18 Background: Each fiscal year the District accumulates a list of closing bills with balances of less than $18 for which initial attempts to collect were unsuccessful. In most cases title to the property has changed, leaving no recourse against the property other than a body lien, and little chance that the balances will be collected. Further, as the balances are so small, it would likely cost more to pursue collection of these accounts than the balances on the accounts themselves. It has been past practice at the District simply to write these account balances off. Attached is a list of 135 closed customer accounts which have unpaid balances of less than $18. The total for these accounts is $922.54. Staff requests authorization from the Board to write off these closed account balances. Fiscal Impact: Decrease Unrestricted Net Asset by $923 Balances Under $18 A.CL.QjINT NO _ END DATE Ralance 0010019 -01 9/9/2008 5.51 0010068 -06 12/9/2008 .79 0010097 -04 5/30/2007 9.18 0020168 -04 7/21/2008 .77 0020208 -07 10/1/2008 7.07 0042795 -02 8/27/2008 3.80 0070023 -07 12/3/2008 8.52 0070038 -01 9/27/2006 9.92 0070069 -05 10/30/2008 5.96 0070170 -01 4/2/2009 2.77 0080990 -06 9/9/2008 11.51 0082639 -06 6/4/2009 3.90 0140160 -01 12/4/2008 6.27 0140229 -06 7/2/2007 6.95 0150033 -01 4/25/2007 .20 0150105 -02 6/17/2009 14.07 0150161 -02 6/4/2007 7.46 0170102 -02 2/26/2007 2.22 0170102 -03 7/2/2007 9.12 0191.641 -04 4/30/2008 1.01 0220032 -03 1/12/2009 7.31 0220042 -01 2/3/2009 11.90 0230121 -05 2/25/2009 .39 0240123 -03 10/2/2007 5.85 0251.880 -03 3/31/2009 12.01 0310017 -01 6/29/2009 14.81 0310151 -04 7/22/2008 13.02 0310179 -02 12/2/2008 .77 August Page I of 5 Ai A.CcDI,INT Nn _ END DATF, Balance 0660102 -08 12/30/2008 1.00 0710103 -05 9/8/2008 13.63 0710143 -12 12/10/2007 3.38 0720036 -04 7/16/2007 4.05 0720094 -00 8/28/2008 5.38 0730002 -09 12/5/2008 11.64 0730024 -04 10/27/2008 5.05 0730032 -04 2/12/2009 1.04 0730060 -02 10/7/2005 .02 0730092 -06 8/9/2007 11.26 0730182 -02 12/4/2007 7.75 0742501 -03 12/17/2008 12.40 0750109 -01 8/1/2006 2.04 0750219 -01 3/10/2008 13.11 0810041 -03 10/8/2008 9.19 0810066 -09 1/6/2009 3.91 0810114 -01 10/10/2007 4.14 0810177 -01 9/6/2006 2.83 0810213 -01 12/3/2008 8.27 0820111 -06 9/17/2008 5.63 0830159 -02 10/3/2008 .20 0830220 -09 8/7/2008 13.97 0830244 -04 12/7/2007 12.19 0841418 -04 7/29/2008 5.28 0841.560 -03 6/11/2009 8.02 0910042 -11 8/15/2008 1.98 0910752 -07 11/6/2008 2.40 0910891 -01 5/11/2009 3.31 0920080 -04 7/19/2006 11.64 0920097 -08 5/28/2008 2.76 August 04, 2009 Page 3 of 5 ,,(IITJNT NO END DATE, Balance 0930277 -07 12/19/2008 2.56 0940007 -10 9/17/2008 13.02 0940224 -05 12/30/2008 10.61 0940258 -03 7/16/2007 2.39 1020021 -02 5/30/2008 13.85 1030015 -03 9/15/2006 4.43 1030166 -02 12/16/2008 9.97 1040201 -08 5/1/2008 5.40 1050977 -03 12/12/2006 6.30 1052930 -14 12/2/2008 12.09 1052973 -06 8/28/2001 14.27 1053120 -05 12/26/2008 14.65 1110100 -06 11/14/2007 .03 1110147 -02 2/11/2009 8.26 1110202 -02 9/5/2008 10.29 1110210 -04 8/21/2008 11.89 1110212 -10 10/3/2008 16.19 1110255 -05 6/5/2009 8.54 1110289 - 05 2/4/2009 2.20 1120154 -03 9/14/2007 4.10 1120167 -02 9/19/2007 6.71 1130177 -09 7/13/2006 5.04 1130273 -03 4/6/2009 2.75 1140036 -04 12/11/2008 4.49 1140128 -16 11/26/2008 3.88 1150167 -01 1/22/2008 10.38 1210461 -00 5/29/2001 14.27 1220706 -03 2/21/2007 15.01 1231179 -02 2/6/2009 .53 1231358 -03 11/14/2008 13.11 Tuesday, August 04, Page 4 of 5 ej ¢UNT NO END DATF, Balance 1320092 -05 5/20/2008 6.15 1350223 -01 6/2/2000 12.91 1360307 -03 12/19/2007 7.63 1400151 -04 4/6/2009 1.50 1400163 -08 1/10/2008 5.63 1400173 -05 10/1/2008 6.16 1420118 -01 11/26/2008 10.05 1430043 -05 10/17/2007 3.32 1443042 -02 8/19/2008 7.96 1520143 -03 3/5/2009 11.02 1530450 -03 5/1/2009 .19 1550498 -09 7/9/2008 6.28 1550633 -01 3/26/2007 6.60 1550863 -01 5/23/2008 13.31 1623427 -01 12/28/2005 .09 1630020 -01 7/29/1996 16.52 1650115 -02 2/2/2007 1.90 Total 922.54 Tuesday, August 04, 2009 Page 5 of 5 Board Memorandum Date: August 11, 2009 From: Brian W. Tompkins, CFO/Treasurer Subject: Unpaid Accounts — expiring liens Recommendation: Approve write off of ten - year -old account balances for which the chance of collection is very remote Background: The District has many accounts in customer Accounts Receivable that are several years old. For most, the full range of collection procedures has been employed, including issuing liens against property or individuals (body liens). The reason some liens are filed against individuals, rather than property, is that the property owner had disposed of the property, to which the District had delivered service, before staff got to the point in our collections procedures where a lien is filed. Though not as fruitful as property liens, body liens give us a small chance to collect old accounts if an individual tries to sell property within San Bernardino County during the 10 -year life of the lien. Attached is a list of account balances that are at least 10 years old, and on which a lien had been filed that is set to expire. These liens are all `body liens' that have not presented an opportunity to collect outstanding balances during the lien term. In order to maintain a conservative presentation of receivables on the District's balance sheet, staff requests that the Board authorize the write -off of these customer accounts that are now over 10 years old. Fiscal Impact: Decrease Unrestricted Net Assets by $4,958 10 Year Expired Lion Write-Offs ACCOUNT NUMBER AMOUNT OWED 0010030-04 $102.61 ........... ............ 0010186-04 ......... - ..................... $39.54 ................ 0010222-01 ....... .......... .......... $73.14 .. . -. I ... .......... ....... 0040047-03 .......... — ..... . .......... . . $28.80 ........ ................. 0070208-01 ...... -------- — ....... ---- $30.49 ----- ................. 0150013-00 ..................... — - - ------------ $45.71 ......... . ...... ............... 0150107-06 -- -- ------- ----- ............... $165.10 0150141-03 ............. ---- ---....--------- -- $58.97 .............. 0220059-00 ...................... $58.70 ......... . — 0240101-00 ... . ..... - ... $68.01 _ .. .... - --------------- — ........ — 0252146-04 ................. --------- . - 1 $62.58 0350181-01 ............... $127.54 ............ 0361013-04 ------------- --------- $637.54 - ...... - --------- ....... 0420029-02 ............ — $196.76 0440260-06 $62.65 --------- - --------- ------- ................................... 0620',58 -06 ............. - .... $231.96 . .......... ........._........... ..........._ 0630130-01 _...--.-....--....._..._...-------- $59.94 ............................. 0710133-01 ---------- I ..... . _ $198.25 0730117-00 $134.81 0810020-00 $30.77 0820047-01 $29.57 ................. 0820215-00 . ... ..... .... I ........ $163.19 0820246-04 $28.74 . .......... ......... 083001 7 -00 . .......... $121.86 0840519-04 ............ $68.48 ... — . ....... .... — 0930004-00 .......... ................... $153.02 ..... - ----------------- ---- ------ — Tuesday, August 04, 2009 Page 1 of 2 ACCOUNT NUMBER AMOUNT OWED 1010163 -01 $71.51 ......._.. ..... ................... 1010208-03 ._........... ........-- --.... __. -- -- $150.96 1030111-05 $72.92 ............. .... 1030195-00 _....__.._--- -- --- - - - - -- -- -- ---- ------ $119.34 _..... ._....._.. _....__ ..... .. 1040190 -00 ........ _......._. ....................... $97.49 .._..... .......... 1052976 -02 .. . ......... .. ...._..... --------------- $74.23 _.... _ 1110267 -03 ..............._..._.. .......... ........ $114.14 - ...... __ ..............._......._.. 1120080 -03 ............ - ............ ......... ..... $88.79 _ . .......... ..... _........... 1120096 -00 _.. _................... .... .. _. - -.. ....... $67.50 __...... ._......_.._.. 12210£SO -01 _. _......_.... .......... ... $154.83 .... ..__.. _ ._._.._ _...._ 1250184 -00 . ._._ ... ..........._ . _................. ... ... . $68.44 .. --------- ------------- -_........... ... ........_.. 1260134-01 .. .......... .... .............. .._.._ -- -- - - -- $64.50 _............ ........ ............. 1340102-01 .... ........... .. ------- - - - - -- ... - ---- - - -- $15.20 1340102 -02 $59.76 ............ ........ - 1350133 -00 ....... .......... .............. ------------- $94.19 .... .. ... ....... _.._.......... 1400165 -00 ........_. ............ ... .... $59.34 __.... - ....... .. _ .... ............................. 1443038-01 -- -- --- - -- ------ - --- ---- - --- $229.86 _... _...._... 1530302-00 _.... ........... ..... .... -- - ----- $128.04 _. . _ ............. .........._...........................__.. 1552817 -00 _............. ......------------ . $107.18 __....._ ............._.. .. __............ 1615020-01 _.._....._...._.._... ................... .._. $47.95 _....... _...__....._.... 1630457 -01 .._.._.__...._ ..................... ..... $52.28 . .......... ........ 1630477 -01 ......... ... ..._..... ... __....... _._...... _.. $40.83 _..... cc-- n .. Total ftccounts 4$ ............ .. - ............... . ...._....._.......... Tutm MOM $4,958.01 Tuesday, August 04, 2009 Page 2 of 2 EXCLUSIVE NEGOTIATING AGREEMENT THIS EXCLUSIVE NEGOTIATING AGREEMENT (the "Negotiating Agreement" or "ENA ") is entered into this day of August, 2009 ( "Effective Date ") between the EAST VALLEY WATER DISTRICT, a county water district organized and pursuant to the California Water Code, Section 30,000 et scq.) (the "EVWD ") and FVWD Highland LLC, in formation (the "Developer ") (the Developer and the EVWD are collectively referred to herein as the "Parties "), on the terms and provisions set forth below. RECITALS The following recitals are a substantive part of this Negotiating Agreement. A. The East Valley Water District ( "EVWD ") on August 11, 2009 met and voted to explore the possibility of relocating their office headquarters within a redeveloped building. B. In furtherance of the objectives of the EVWD to relocate their headquarters to a redeveloped building, EVWD desires to enter into an Agreement with a Developer to undertake the acquisition of a Property and the redevelopment of an existing building ( "Proposed Development "). C. In order to meet the objectives of the EVWD and Developer, a Business Plan ( "Business Plan ") will be implemented for the redevelopment of the Property. This Business Plan will include, but not be limited to the following: 1. EVWD and Developer will enter into this ENA for the purpose of identifying and purchasing an existing building, redeveloping the building and relocating the EVWD headquarters to this building ( "Property "). 2. Developer will submit certain Business Plan documents to EVWD for review and approval on a timely basis for the review and approval by the EVWD (See Exhibit A for the Schedule of Performance). 3. Developer will identify various properties and recommend the selected Property to EVWD for their review and approval for EVWD's headquarters. 4. Developer will submit a due diligence and predevelopment budget to EVWD that may be updated from time to time. (See Exhibit B for Predevelopment Budget). 5. EVWD will review and approve due diligence and predevelopment budget for the redevelopment of the Property. 6. Developer will select and recommend consultants to conduct the due diligence and preconstruction consulting, and will submit to EVWD for Page 1 of 10 approval. EVWD will approve and retain consultants through Consultant Contracts, and Developer will provide direct oversight to these consultants. Developer will submit a Letter of Intent and Master Lease to EVWD for negotiation and execution. Developer will be responsible for using commercially reasonable best efforts to secure tenant(s) for the portion of the Property not occupied by EVWD. 9. Developer will submit for review and approval to EVWD a Letter of Intent for the purchase of the Property and Purchase Sale Agreement Property. 10. Developer will use consultants to prepare redevelopment plans and space plan for EV WD's occupancy of the Property. 11. Developer will submit redevelopment and space plans for the Property to EVWD for EVWD's review and approval. 12. Based upon executed Master Lease, Developer will finance the acquisition and redevelopment of Property. 13. With the financing, the Developer will redevelop the shell and core of the selected Property and construct the necessary interior tenant improvements for EVWD and tenant(s) 14. Developer will serve as the asset manager and property manager of the Property, including the establishment of a Reserve Schedule, reserving the funds indicated in the Reserve Schedule for the scheduled replacement of various building elements, including the roof, HVAC etc. 15. Pursuant to the terms of the Master Lease, EVWD will have the first right of refusal to purchase the redeveloped Property. C. The Parties agree and acknowledge that the purpose of this Negotiating Agreement is to establish a period during which the Developer shall have the exclusive right to identify and recommend the Property to EVWD and prepare, submit, review and negotiate the various documents of the Business Plan, outlined above. D. The Parties intend that during and for the period of negotiations set forth herein (the "Negotiating Period ") each will perform certain actions and fulfill certain obligations and responsibilities under this Negotiating Agreement. THE EVWD AND THE DEVELOPER HEREBY AGREE AS FOLLOWS: Page 2 of 10 [100] Agreement to Negotiate [101] Agreement to Engage in Good Faith Negotiations The EVWD, by and through its staff and consultants, and the Developer, acknowledging that time is of the essence, agree for the Negotiation Period set forth below to negotiate diligently and in good faith to prepare a Master Lease and PSA to be considered for execution between the EVWD and the Developer, in the manner set forth herein, with respect to the Proposed Development of a selected Site. The Site will be composed of certain real property. The EVWD agrees, for the period set forth in Section I.B [102] below, not to negotiate with any other person or entity regarding development of any Site during this period. [102] Duration of this Negotiating Agreement The duration of this Negotiating Agreement (the "Negotiation Period ") shall be one hundred and fifty (150) days from the date that both Parties have executed this ENA ( "Effective Date "). If upon expiration of the Negotiation Period, the Developer has not made substantial progress towards finalizing the majority of the steps outlined in the Business Plan, as ,jointly and reasonably determined by the General Manager of the EVWD and Developer, then this Negotiating Agreement shall automatically terminate unless this Negotiating Agreement has been mutually extended by the EVWD and the Developer. If the parties have engaged in substantial progress towards finalizing the majority of the documents outlined in the Business Plan, outlined above, as jointly and reasonably determined by the General Manager of the EVWD and Developer on or before expiration of the Negotiation Period, then this Negotiating Agreement and the Negotiation Period herein shall be extended without further action by the EVWD for an additional period of time, mutually agreed upon by the EVWD and the Developer to to complete all the documents in the Business Plan, outlined above. The General Manager, or his duly authorized representative may grant any extension of this Exclusive Negotiating Agreement. EVWD undertakes no commitment or obligation to Developer to grant any such requested extension. [1103] Termination due to Failure to Negotiate in Good Faith Prior to the execution of this Negotiating Agreement by the EVWD, the EVWD recognizes that the Developer has invested resources and will continue to invest resources into this ENA process. In the event the Developer has not proceeded to diligently and in good faith perform all of the Developer's obligations under this Agreement, the EVWD shall give written notice thereof to the Developer who shall then have ten (10) working days to commence performing its obligations as defined in the Agreement. Following the receipt of such notice and the failure of the Developer to thereafter commence such performance, in good faith, within such ten (10) working days, this Negotiating Agreement may be terminated by the EVWD. In the event the EVWD has not continued to perform its obligations under Page 3 of 10 Agreement and negotiate diligently and in good faith, the Developer shall give written notice thereof to the EVWD, which shall then have ten (10) working days to commence performance of its obligations hereunder including negotiating in good faith. Following the receipt of such notice and the failure of the EVWD to thereafter commence negotiating in good faith or otherwise fail in its performance of its obligations under the Agreement within such ten (10) working days, this Negotiating Agreement may be terminated by the Developer. [103] Termination due to EVWD's Desire to Terminate for Any Reason After the Parties execute the ENA, if EVWD, for any reason, other than the willful misconduct or fraud of Developer, decides to terminate the ENA, EVWD will pay a break -up or termination fee to the Developer. Said termination or break up fee will be $150,000 and will be paid in the following manner: EVWD shall pay to Developer $150,000, by wire transfer of immediately available funds to an account or accounts designated in writing by $150,000 in the event that (i) EVWD terminates this Agreement more than thirty days after the date ENA is executed by both parties ( "Effective Date "). [200] Development Concept [201] Scope of Development The Scope of Development will be based upon implementing the Business Plan outlined above. [202] Developer Submissions Based upon the Schedule of Performance (See Exhibit A), the Developer will submit Business Plan documents to EVWD for review, approval and execution. Developer will work with EVWD by including EVWD in the drafting stages of the Business Plan documents, in order to assist EVWD with achieving deadlines for turnaround of approval. [203] Developer's Findings, Determinations, Studies and Reports Upon reasonable notice, as from time -to -time requested by the EVWD, the Developer agrees to make oral and written progress reports advising the EVWD on all non - confidential or non - proprietary matters and all studies being made by the Developer. This will include sharing of correspondence materials between the Developer and Consultants under contract by EVWD, City Departments, or Potential Co- Tennants. III. [300] Acquisition of a Site and Costs of Appraisals and Related Consulting Work As a part of the Master Lease, it is understood that the EVWD will fund all the predevelopment costs for the proposed Project. EVWD understands that the final purchase price and/or other consideration of the PSA will be based upon such factors as Page 4 of 10 die size of the EVWD tenancy and rental rate, the size and rental rate of the co- tenant, redevelopment, costs of development, risks of the EVWD, risks of the Developer, estimated or actual Developer profit, public purpose and/or reuse value for the uses permitted to be developed and financial requirements of the EVWD. Any costs, fees and charges associated with the appraisals for the value of the land and /or costs associated for retaining and utilizing consultants necessary to evaluate the feasibility of the proposed projects or work related thereto shall be paid by the EVWD, as a condition of the Master Lease, and based upon the predevelopment budget submitted by the Developer and approved by EVWD. After Developer submits the names of all consultants to EVWD for review and approval. As a fiduciary to and on behalf of the EVWD, Developer will negotiate Agreements with Consultants to undertake and carry out certain scopes of work pertinent to the implementing the Business Plan. After review and approval of all Consultant Agreements, Developer will submit Consultant Agreements to EVWD for review and approval. After EVWD executes Consultant Agreements, Developer will have a fiduciary responsibility to oversee the scope of work performed by Consultant. For the scope of work completed, Consultant will submit invoice for the scope of work performed to Developer. Developer will review and approve invoice and submit to EVWD for payment. Upon Developer's acquisition of the Property, all Consultant Agreements will be transferred to Developer. IV. [400] The Developer A. [401] Nature of the Developer The Developer is EVWD Highland LLC, in formation. B. [402] Offices of the Developer The offices of the Developer: MISSION INFRASTRUCTURE Mark Vargas 264 S. Leland Norton Way Suite C - 120 San Bernardino, CA 92408 THE RUSSELL COMPANY Michael P. Russell 8209 Tuscany Avenue Playa Del Rey, CA 90293 Page 5 of 10 C. [403] Full Disclosure Pursuant to Section 202, the Developer will make full disclosure to the EVWD of its principals, officers, major stockholders, major partners, joint venturers and key managerial employees. Any significant change in the principals, associates, partners, joint venturers, negotiators, development manager, consultants, professional and directly involved managerial employees of the Developer is subject to the reasonable approval of the EVWD. At no time shall the Developer interest be less than fifty one percent (51 %), of the LLC. Notwithstanding the foregoing, the Developer reserves the right at its discretion to join and associate with other entities in joint ventures, partnerships or otherwise for the purpose of developing the Site, provided that the Developer retains responsibility for day to day management and control of such entities and remains fully responsible to the EVWD hereunder. V. [500] EVWD's Responsibilities A. [501] EVWD Assistance and Cooperation The EVWD shall cooperate fully in providing the Developer with appropriate information and assistance for development of the Site, which will include coordinating with the City and other agencies for the granting of necessary entitlements and related approvals. C. [5021 Environmental Documents The City of Highland shall prepare any and all environmental documents required for the Proposed Development under the California Environmental Quality Act, if required. The Developer shall cooperate with the EVWD and City in preparing environmental documents by supplying necessary technical data and other related information and/or development plans concerning the proposed development on the Site. Any costs, fees and charges associated with the requirements of the California Environmental Quality Act shall be paid by EVWD, unless otherwise agreed by the EVWD. [5031 EVWD Public Meeting A Master Lease and PSA resulting from the negotiations hereunder shall become effective only after and if the Master Lease and PSA has been considered and approved by the EVWD at a public meeting. VI. [600] No Predetermination of EVWD Discretion The Parties agree and acknowledge that nothing in this Negotiating Agreement in any respect does or shall be construed to affect or prejudge the exercise of the EVWD's discretion concerning consideration of any submittal by the Developer. Further, nothing in this Negotiating Agreement in any respect does or shall be construed to affect or prejudge the EVWD's discretion to consider, negotiate, or undertake the Proposed Development by Developer or any required approvals necessary by the laws, rules, and Page 6 of 10 regulations governing the development of property. VIL [700] Hazardous Materials Assessment As a part of the scope of work under the Business Plan, the Developer, on behalf of the EVWD, shall conduct or cause to be conducted environmental assessments, audits and /or testing of the Site, as and if permitted by the owner of such property. The EVWD and the Developer shall have the right to terminate this Negotiating Agreement if the EVWD and/or Developer are not reasonably satisfied with the findings and the recommendations :made in either any environmental audit conducted by or for the Developer. However, both Parties acknowledge and agree that specific representations or warranties, agreements, obligations, liabilities or responsibilities pertaining to the condition of the Site and /or the Proposed Development will be the subject of negotiations between the Parties in connection with the negotiations of any Master Lease and PSA entered into by the Parties. VIII. [800] Costs and Expenses Except as provided herein, the Developer will submit to the EVWD a predevelopment budget. Upon approval of the predevelopment budget submitted by the Developer by EVWD, the Developer will undertake these activities; submit invoices for these predevelopment activities to EVWD for payment. Each party shall be responsible for its own costs and expenses in connection with any activities and negotiations undertaken in connection with the performance of its obligations under this Negotiating Agreement. I%. [900) Non• - Discrimination Developer shall not discriminate against nor segregate any person, or group of persons on account of sex, race, color, marital status, religion, creed, national origin or ancestry in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the Site, nor shall the Developer establish or permit any such practice or practices of discrimination or segregation in the selection, location, number, use, or occupancy of tenants, lessees, subtenants, sublessees or vendees of the land. 31.. [1000] Real Estate Commission Each party represents that the Developer will pay any brokerage commission resulting from the acquisition of the Property. Further, for securing the tenancy of EVWD and any other tenants, the Developer will be entitled to receiving a market rate brokerage commission to be paid upon the closing of the Purchase and Sales Agreement ( "PSA "). Each party agrees to hold the other party harmless from any claim by any broker, agent or finder retained by or claimed through such party. Page 7 of 10 XI. [11001 Limitations of this Negotiating Agreement By its execution of this Negotiating Agreement, the EVWD is not committing itself to or agreeing to enter to: (1) a Master Lease or PSA with the Developer; or (2) any other acts or activities requiring the subsequent independent exercise of discretion by the EVWD. This Negotiating Agreement does not constitute a disposition of property or exercise of control over property by the Developer or EVWD. Execution of this Negotiating Agreement by the EVWD is merely an agreement to enter into a period of exclusive negotiations according to the terms hereof reserving final discretion and approval by the EVWD as to any Master Lease and PSA and all proceedings and decisions in connections therewith. XII. [1200] Governing Law This Negotiating Agreement shall be constructed in accordance with the laws of the State of California. XIII. [1300] Attorney's Fees In the event any action is taken by either parry to this Negotiating Agreement to enforce this Negotiating Agreement, the prevailing parry shall be entitled to recover from the other parry its actual attorneys' fees and costs. XIV. [1400] Implementation of Agreement The EVWD shall maintain authority to implement this Negotiating Agreement through the General Manager (or his or her duly authorized representative). The General Manager shall have the authority to issue interpretations, waive provisions, and/or enter into certain amendments of this Negotiating Agreement on behalf of the EVWD so long as such actions do not materially or substantially change the uses or concept of the Proposed Development, or add to the costs incurred or to be incurred by the EVWD as specified herein. XV. [15001 Time of Essence Time is of the essence of every portion of this Negotiating Agreement in which time is a material part. During the Negotiating Period the time periods set forth in this Negotiating Agreement for the performance of obligations hereunder shall apply and commence upon a complete submittal of the applicable information or occurrence of an applicable event. In no event shall an incomplete submittal by the Developer trigger any of the EV WD's obligations to review, approval and/or performance hereunder: provided, however, that the EVWD shall notify the Developer of an incomplete submittal as soon as is practicable and in no event later than the applicable time set forth for the EVWD's action on the particular item in question. Page 8 of 10 X`i'I. [1600] Entire Agreement This Negotiating Agreement contains the entire understanding and agreement of the Parties, integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous agreements between the Parties or their predecessors in interest with respect to all or any part of the subject matter hereof. [END OF TEXT. SIGNATURE PAGE TO FOLLOW] Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have executed this Negotiating Agreement as of the date set opposite their signatures. The effective date of this Negotiating Agreement is August _, 2009. ATTEST: EVWD Secretary "EVWD" EAST VALLEY WATER DISTRICT M Board President "DEVELOPER" EVWD Highland LLC (In formation) 0 10 Mark Vargas, Partner Michael P. Russell, Partner Page 10 of 10 EXHIBIT "A" EVWD SCHEDULE OF PERFORMANCE Activity DATES Buyer/Lessor submits all Consultant Not later than 5 days after execution of Agreements and 120 Day this Agreement Pred.evelopment Budget to Lessee for approval Lessee reviews all Consultant Within 5 days after submission Agreements and 120 Day Predevelopment Budget, and approves or disapproves If disapproved, Buyer /Lessor resubmits Within 5 days after Buyer/Lessee is in Consultant Agreements and the 120 receipt of notice of disapproval Day Predevelopment Budget for approval Lessee reviews the Consultant Within 5 days after submission Agreements, and provides final approval Buyer/Lessor submits Phase 1 Not later than 30 days after execution Environmental Report to Lessee of this Agreement Lessee reviews Phase 1 Environmental Within 10 days after submission Report, and approves or disapproves If disapproved, Buyer/Lessor will Within 10 days after Lessee is in complete Phase 2 Environmental receipt of Phase 2 Environmental Report and submits to Lessee for Report for approval or disapproval approval or disapproval If disapproved, Buyer /Lessor and Within 30 days after Lessee notifies Lessee will develop a mutually agreed Lessor of disapproval of the Phase 2 upon. Environmental Remediation Plan Environmental Report Bu:yer/Lessor will submit ALTA survey Not later than 45 days after execution to I:,essee of this Agreement Lessee reviews the ALTA survey, and Within 10 days after submission _a pproves or disapproves If disapproved, Buyer /Lessee resubmits Within 10 days after Buyer is in receipt ALTA Survey for a.pproval of notice of disapproval Buyer /Lessor will submit Title Report Not later than 60 days after execution to Lessee of this Agreement Lessee reviews the Title Report, and Within 15 days after submission approves or disapproves If disapproved, Buyer /Lessee resubmits Within 15 days after Buyer is in receipt Title Report for approval of notice of disapproval Lessee reviews the Title Report, and Within 15 days after submission approval Buyer /Lessor submits Purchase Not later than 30 days after Lessee Agreement (PSA) to Lessee for approves Environmental Report(s) Property Lessee reviews the PSA for Property, Within 10 days after submission and approves or disapproves If disapproved, Buyer/Lessee resubmits Within 5 days after Buyer is in receipt PSA for approval of notice of disapproval Buyer/Lessor submits to Lessee Not later than 30 days after Lessee theLetter of Intent for approval of approves Environmental Report(s) Lessee's lease of premises Lessee reviews the Letter of Intent to Within 10 days after submission Lessee for Lessee's lease of premises, and approves or disapproves If disapproved, Buyer/Lessee resubmits Within 5 days after Buyer is in receipt to Lessee the Letter of Intent for of notice of disapproval Lessee's lease of premises for approval Lessee reviews Letter of Intent Within 5 days after submission submitted to Lessee for Lessee's lease of premises for approval Buyer/Lessor submits on and off -site Not later than 30 days after execution engineering and architects Conceptual of this Agreement Exterior Building Plan and Budget Lessee reviews the on and off -site Within 10 days after submission engineering and the architect's Conceptual Building Plan and Budget, and approves or disapproves If disapproved, Buyer resubmits Within 10 days after Buyer is in receipt Conceptual Exterior Building Plan and of notice of disapproval Budget for approval Lessee reviews and approves Within 5 days after submission Conceptual Exterior Building Plan and Budget for approval Buyer /Lessor submits space planner's Not later than 30 days after execution Conceptual Space Plan for Lessee's of this Agreement premises Lessee reviews the space planner's Within 10 days after submission Conceptual Space Plan and Budget for Lessee's premises and approves or If disapproved, Buyer resubmits space planner's Conceptual Space Plan and Budget of Lessee's premises for Within 10 days after Buyer is in receipt of notice of disapproval Lessee reviews and approves Within 5 days after submission Conceptual Exterior Building Plan Budget for approval Buyer /Lessor submits on and off -site Not later than 30 days after Lessee engineering and architects Schematic approves Conceptual Exterior Building Exterior Building Plan and Budget Plan Lessee reviews the on and off -site Within 10 days after submission engineering and the architect's Schematic Building; Plan and Budget, and approves or disapproves If disapproved, Buyer resubmits for Within 10 days after Buyer is in receipt Schematic Exterior Building Plan and of notice of disapproval Budget for annroval Lessee reviews and approves Within 5 days after submission Schematic Exterior Building Plan and Buds =_et for abaroval Buyer/Lessor submits space planner's Not later than 30 days after execution Schematic Space Plan and Budget for of this Agreement Lessee's premises Lessee reviews the space planner's Within 10 days after submission Schematic Space Plan and Budget for Lessee's premises and approves or If disapproved, Buyer resubmits space planner's Schematic Space Plan and Budget of Lessee's premises for Within 10 days after Buyer is in receipt of notice of disapproval Lessee reviews and approves Within 5 days after submission Schematic Space Plan and Budget of Lessee's premises f'or approval 3 Buyer/Lessor submits on and off -site Not later than 45 days after Lessee engineering and architect's Design approves Schematic Exterior Building Development Drawings for Exterior Plan Building Plan and Budget Lessee reviews the on and off -site Within 10 days after submission engineering and architect's Design Development Drawings for Exterior Building Plan and Budget If disapproved, Buyer resubmits for the Within 10 days after Buyer is in receipt Design Development Drawings and of notice of disapproval Budget for approval Lessee reviews and architect's Design Within 10 days after submission Development Drawings for Exterior Building Plan and Budget forapproval Buyer/Lessor submits Lease to Lessee Not later than 30 days after Lessee for approval of Lessee's lease of approves Letter of Intent to Lease premises Lessee reviews the Lease Intent to Within 10 days after submission Lessee for Lessee's lease of premises, and approves or disapproves If disapproved, Buyer /Lessee resubmits Within 5 days after Buyer is in receipt Lease to Lessee for Lessee's lease of of notice of disapproval remises for approval Lessee reviews Lease submitted to Within 5 days after submission Lessee for Lessee's lease of premises for approval Buyer/Lessor submits Project Not later than 30 days after Lessee Financing Document to Lessee for approves Schematic Design and Budget approval of Lessee's Document Lessee reviews the Project Financing Within 10 days after submission Document to Lessee for approveal or disapproval If disapproved, Buyer/Lessee resubmits Within 5 days after Buyer is in receipt Project Financing Document to Lessee of notice of disapproval for approval Lessee reviews Project Financing Within 5 days after submission Document submitted to Lessee for approval Buyer/Lessor submits Letter of Intent Not later than 5 days after Lessee to purchase Property to Seller approves Purchase and Sale Agreement Lessee reviews the Letter of Intent to Within 5 days after submission purchase Property to Seller for approval or disapproval If disapproved, Buyer/Lessee resubmits Within 5 days after Buyer is in receipt Letter of Intent to purchase Property to of notice of disapproval Lessee for approval Buyer's close of Project Financing Close of financing sixty days after sixty days after submitting Project submitting Project Financing to Lender Financing to Lender Buyer's close of escrow sixty days after Close of escrow thirty days after submitting Letter of Intent to closing Project Financing Buyer /Lessor submits Working Not later than 60 days after Lessee Drawings for the on and off -site approves Design Development engineering plans, architect's Working Drawings Drawings for Exterior Building Plan and Lessee's Premises Lessee reviews the Working Drawings Within l Odays after submission for the on and off-site engineering plans, architect's Working Drawings for Exterior Building Plan and Lessee's Premises If disapproved, Buyer resubmits Within 10 days after Buyer is in receipt Working Drawings for the on and off- of notice of disapproval site engineering plans, architect's Working Drawings for Exterior Building Plan and Lessee's Premises Lessee reviews Working Drawings for Within 10 days after submission the on and off -site engineering plans, architect's Working Drawings for Exterior Building Plan and Lessee's Premises Buyer /Lessee commences construction Within 30 days after closing project on rehabilitation financing Buyer /Lessee completes Building Within six months after initiating rehabilitation and Lessee's premises construction Buyer/Lessee obtains Certificate of Within six months after initiating Occupancy and Lessee Moves In construction F F H rTr w G •°3 E° S° E° S° S E S° S° b° o E° S° S o b° c v S° o sos � S° � L M O O O O O O O O O O O O O O O O O O O O O O b •G O O Q O O, O O 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O Y L U C Vi Ni 69 69 f3 69 69 69 69 69 69 69 69 69 Vi 69 fA 69 di 69 H3 di L y b y R a Q O N 69 1� N N N 6�9 EA f�q 6�9 N3 6�9 O d�9 69 G9 fA 4f3 ff3 fq Vi 69 (A Ffi � O •O G Q� O O 'v U v Z U� W v� A 3 3 � v A �' W G N N N N Q vim• (n N O aJ a U N A v C O rx U c x O 46 O.•' U F w T U O 7 L U G a ce d G 1= m' a a 20 S CALIFORNIA SPECIAL DISTRICTS ASSOCIATION 2009 BOARD ELECTIONS MAIL BALLOT INFORMATION Dear Member: :ea ES DA A mail ballot has been enclosed for your district's use in voting to elect a representative to the CSDA Board of Directors in Region 5, Seat A. Each of CSDA's six (6) regional divisions has three seats on the Board. Each of the candidates is either a board member or management -level employee of a member district located in your geographic region. Each Regular Member (district) in good standing shall be entitled to vote for one (1) director to represent its region. We have enclosed the candidate statements for each candidate who submitted one. Please vote for only one candidate to represent your region in Seat A and be sure to sign, date and fill in your member district information (in some regions, there may only Ae one candt'�fat4. If any part of the ballot is not complete, the ballot will not be valid and will not be counted. Please utilize the enclosed return envelope to return the completed ballot. Ballots must be received at the CSDA office at 1112 1 Street, Suite 200, Sacramento, CA 95814 by 5:00pm on Wednesday, September 16, 2009. If you do not use the enclosed envelope, please mail in your ballot to: California Special Districts Association Attn: 2009 Board Elections 1112 I Street, Suite 200 Sacramento, CA 95814 Please contact Diana Zavalo toll -free at 877.924.CSDA or dionaz@csdo.net with any questions. ,mi,YU vHLLLy r imL Chino N70ey Fire District Dear CSDA Colleges.. 14011 City Center Drive Chino Hills, CA 91709 (909) 902 -5260 Administration (909) 902 -5280 Fire Prevention (909) 902 -5250 Pax Chinovalleyfire.org 1'HGt Board gfDirectors Ray Marque;, President John Dehfonaco Vice Presideni James S. Espinosa Ed Cray Tina Renane Fire Chi4f Paul L. Benson My name is John DeMonaco and I am seeking election to a seat on the Board of Directors of the California Special Districts Association (CSDA), Region 5. I currently serve as Vice President on the Board of Directors of the Chino Valley Independent Fire District and as Finance Committee Member, .1 am very proud to state that the Fire District is the first fire district to receive the District of Distinction accreditation. from the Special Districts Leadership Foundation (SDLF). Also, I currently serve on the CSDA Education Committee and the CSDA Special District Task Forces Committee. I am a retired Fire Chief with approximately 33 years of Fire Service experience. I have been involved in city, county, JPAs and special districts in various capacities. My commitment to public service and local government is demonstrated by my extensive experience in the public sector. I served as Fire Chief for the cities of San Marino and Westminster and as a Chief Officer with the Orange County Fire Authority before retiring. I also worked for the cities of California City, Placentia, and Hawthorne. I understand and am committed to legislative advocacy for special districts. I recognize the importance of working together to represent the common interest of all Californa spccial districts and the residents that we serve. Special districts provide one of the most effective, efficient, and accountable forms of local service. It is vital that we continue to work together to influence and monitor policy decisions affecting California special districts. My commitment and extensive experience in public service and as a special district board member and policy - maker, provides me with the ability to effectively serve as a CSDA Board Member representing all California special districts. I look forward to your support! Thank you. John DeMonaco U2/03 I--- { 'Vo„ Vincent F. House DeaAw, ILa Pi"ft Vaky Coe * Water District Vincent F. House, born 1938 in Salt Lake City Utah. Entered the USAF in 1954 and serveli as a Guided Missile Technician, and was honorably discharged in 1959. Married wife Thekla in 1958 and have resided in La Puente California since 1962. We have three children and four grandchildren. Employment history is Electronics Engineer at Jet Propulsion Laboratory, Pasadena with the Mariner and Voyager programs from 1960 -1962 then with Hycon as a field service engineer on the Navy on the Terrier /Tartar missile systems and later as a project engineer on high altitude reconnaissance cameras. While working at Hycon, I started a small service company to support water treatment and technical services to the food service industries. The company provided technical service, installation and maintenance of water distribution services and Carbon Dioxide gases for carbonation systems in food service and agriculture as well as PH balancing in large water bodies, swimming pools, and water cooling towers. The business endeavor was highly successful and I left Hycon in 1967. In 1982, I formed an additional corporation, Cryogenic Carbonic Engineering, where we developed a better method of supplying Carbon Dioxide to on site self refrigerating dewers, thus eliminating the need to transport and handle high pressure tanks. This highly successful division of CCE was sold in 1997 to a multinational company. I am at this time CEO and founder of two corporations that provide service equipment and supplies to the food ;service industries [ am serving as Director to the La Puente Valley County Water District since 2003 and In 2007, I was re- elected for an additional 4 year term. I have served as Chairman of the Parks and Recreation Commission and as Chairman of the Business Relations commission for the City of La Puente and currently as President of the Greater La Puente Valley Meals on Wheels Organization. If elected, I would be honored to serve as your representative and I would bring forty nine ;years of executive experience to the table. C5DA Received Na Candidate Statement From David Barron Region 5 Candidate �� OJAI VALLEY A P blic SANITARY DISTRICT 1072 Tico Road, Ojai, California 93023 (805) 646 -5548 s FAX (805) 640 -0842 no www.ojaisan.org July 21, 2009 Dear Board Members, Within the next few days you will be receiving your ballot for the election for Region t Director of CSDA. The purpose of this letter is to solicit your support of my can- didacy for a third term as a Region 5 Director. During niy second term representing your District along with about 150 other CSDA member districts in Region 5 which encompasses Santa Barbara, Ventura, Los Angeles and San Bernardino counties, I have been active on the Elections and By- .Laws, Finance Corporation and Audit committees. I have also been active as a Board member and Secretary of the CSpA Finance Corporation. During my l term I participated in a number of significant matters of far reaching importance to CSDA including collaboration with the California League of Cities and the County Supervisors Association of California (CSAC) in supporting propo- sition IA which firmly established Special Districts place as the third leg of local government and the transition to a new Executive Director upon the resignation of Catherine Smith after 15 years in that position;' In my role at the CSDA Finance Corporation 1 supported establishment of a viable financial base and the initiation of a deferred compensation plan available to all member districts that will be of immense importance in maintaining that base on a continuing basis As Vice Chair of the Bylaws committee, we completed an update of the CSDA by- laws that was recently approved by the Member Districts and the Board of Direc- tors of CSDA. As Chair of the Audit committee, we secured a three year contract for audit service and completed the audit for the year I have learned a lot the last six years and look forward to serving the Districts of Re- gion 5 and CSDA during a third term Therefore I earnestly request your vote on the forthcoming ballot. Many thanks for your consideration. ordially, h R. (Jack) t;urtis Ojat Valley Sanitary District ELAINE L. FREEMAN Candidate for CSDA Board of Directors Region 5 I want to thank the Board of Directors of the Rancho Simi Recreation & Park District for nominating me as a candidate for Region 5 of the CSDA Board of Directors. It is my belief that special districts are the best provider of local services. It is import that special districts be recognized for their value. It would be my honor to serve on the CSDA Board and to assist in promoting the value of special districts. My qualifications include both public and private experience including serving as a Board member on the Rancho Simi Recreation & Park District since 2003, member of the Ventura County Special District's Association, member of the CSDA legislative committee, member of the Santa Monica Mountains Conservancy Advisory Committee, and board member of the United Way of Ventura County. I am also the owner of Urban Strategies, a land use and governmental policy consulting firm, which was recognized as business of the year by the Simi Valley Chamber of Commerce in 2004, and I was selected as the 38th Assembly District Woman of the Year for 2002 by State Assemblyman Keith Richman, M.D. I would very much appreciate the opportunity to serve as the next Region 5 Representative on the CSDA Board of Directors. §) )k \ \\ /�! \ \ o c )gig is • ` i\ >!4 k!t . O c O om w > E U. k / . 2 • o § _ q) \z w \ \ � u o East Valley Water District TO: BOARD OF DIRECTORS FROM: ROBERT E. MARTIN, GENERAL MANAGER SUBJECT: GROUNDWATER RECHARGE DATE: AUGUST 5, 2009 Attached for your review is a staff report prepared for the San Bernardino Valley Municipal Water District's Board of Directors which was presented at their August 5th Board meeting. It summarizes the availability and cost of supplemental water from the State Water Project and discusses various options for groundwater recharge. The Valley District will have approximately 23,000 acre -feet of water available this year for supplemental use. The staff is recommending that 10,000 acre -feet be held over in their account for use next year. They have further recommended that the remaining 13,000 acre -feet be used for artificial recharge in the San Bernardino Basin area. The most challenging question before their Board is "who will pay "? The cost to Valley District to import this amount of water is approximately $1,650,000. The Board has already expressed a strong desire to spread this water this year but also wants to develop a long -term financial partnership with retail agencies in the Basin to help bear the cost of this program. I have conveyed to the staff and Board members of Valley District our strong support for their use of this water for groundwater recharge. I also committed to bring a proposal to the EV WD Board for consideration which would allow us to partner with Valley District for the financing of this project. EVWD has a line item in its current budget for the purchase of supplemental water. Specifically, we have allocated $125,000 for this purpose in our 2009/2010 Budget. Our intent was to pre - purchase this water and have it available on account for our use (if needed) at our treatment plant. What I am proposing to you today is to redirect the use of $100,000 for the purchase of water for groundwater recharge. The remaining $25,000 would still be used for the purchase of water to our account for ultimate use at our surface water treatment plant. Although this does not represent a huge amount of water, it is an important step in developing a cooperative program for managing our water resources in this Basin. In addition to our District, the Cities of San Bernardino and Redlands, as well as the Yucaipa Valley Water District, the West Valley Water District and the San Bernardino Valley Water Conservation District are all developing plans to participate financially in this program. Ultimately, the Valley District would like to see each retail agency develop a line item charge in their rate structures to fund the purchase of supplemental water. This is an issue that I recommend we take a closer look at when we prepare our next water rate study. REM jph BERNARDINO % e� MUNICIPAL WATER DISTRICT DATE: August 5, 2009 TO: Board of Directors FROM: Randy Van Gelder, General Manager Douglas Headrick, Deputy General Manager SUBJECT: 2009 State Water Project Recharge Project Background As a result of the ongoing reliability issues for the State Water Project associated with endangered species :m the Sacramento Delta coupled with the last three years of below average precipitation in Southem California, the Valley District Board has directed its Staff to continue to look for ways to ensure that every acre -foot of imported water that is made available to Valley District is either used directly or stored/banked for future use. Further, Valley District continues to place a high priority on meeting the current and future direct delivery demands within its boundaries. Once this direct delivery demand is satisfied, the remaining supply of imported water can then be. made available for other uses like groundwater recharge. This memo summarizes the current status of the planning process regarding how best to use the SWP water over and above that needed to meet the direct delivery demands in 2009. Valley District's 2009 water supply portfolio is comprised of four different types of imported supply. Supply Source 2009 Amount (acre -feet) __ 2009 Table A Entitlement (40 %) 41,040 20_08 Table A Carry -over 8,350 Yuba River Accord 1,500 2_0_09 DWR Drought Water Bank 1,500 Total 2009 Supply 52,390 Of this amount, up to 29,000 acre -feet is expected to be provided as direct deliveries within Valley District. The remaining 23,000+ acre -feet is available for carry -over storage and/or groundwater recharge. To minimize the risk of a very low SWP Allocation to direct deliveries in 2010, a 10,000 of minimum carry -over account is recommended. This would leave approximately 13,000 acre -feet for recharge in 2009. August 5, 2009 2009 State Water Project Recharge As part of the development: of the Integrated Regional Water Management Plan (IRWMP) adopted by 15 local agencies in 2007 and 2008, a Basin Technical Advisory Committee (BTAC) was established. The main function of this group, comprised of primarily water agency managers, is to develop an annual water management plan, the first of which was published in 2008. The BTAC analyzes current hydrology related data and develops a proposed plan that, among other things, identifies the location and amount of artificial recharge that the groundwater basins can accommodate without undesirable side effects like liquefaction potential or stormflow losses due to rejected recharge caused by high groundwater conditions. The BTAC's recommendations, once developed, are then presented to the Valley District Board and its Advisory Commission on Water Policy. During 2008 the BTAC prepared its initial water management plan. The plan recommended that all available SWP water be recharged in local groundwater basins. However, based on a recommendation from the Advisory Commission, the Valley District Board decided to carry-over 8- 10,000 acre -feet into 2009 to ensure that direct delivery demands could be met even if there was a low 2009 SWP allocation with the remaining 10,000 acre -feet made available for recharge. There was also a. recommendation that Valley District agree to waive the requirements of Resolution 888 and use property tax proceeds to fully fund the cost of the recharge water. After much discussion, the Valley District Boardmembers agreed to pay 100% of the cost ($1.5 million) of 10,000 acre -feet of SWP water for 2008 only. Valley District Boardmembers were also clear that a different funding mechanism, other than 100% property tax, must be a part of any future proposal. Based on this Board direction, Valley District staff has been working cooperatively with the retail wager agencies for the last several months to develop not only the technical aspects of the SWP water recharge program, but also how to pay for the water. On July 13u' and 27a' the Board conducted workshops to collect information and discuss the proposed recharge program for 2009. See attachment. At the conclusion of the workshops, Staff was asked to continue to develop a recharge program tliat was a) technically sound, b) maintained a healthy carry-over balance, and c) cooperatively funded. Further direction was provided to encourage retail water agencies to implement tiered rate structures that emphasize water conservation and lessen the burden on the use of Valley District's property tax. Valley District staff has worked with the retail water agencies to determine how much they would be willing to commit toward the purchase of SWP recharge water in 2009. Although these amounts are subject to change, the following amounts are expected to be available for this purchase. City of Redlands $100,000 City of San Bernardino Water $440,000 East Valley Water District $100,000 Yucaipa Valley Water District $120,000 $760,000 Per Resolution 888, Valley District would charge $118.40 per acre -foot for recharge water. However, as a previous example, in 2004 the Board agreed to provide a discount of approximately 50% or $60 per acre -foot on the price of recharge water with the remaining $60 being covered by other agencies in a cooperative manner. If the Board were to choose to apply the same discount in 2009, the $760,000 from above would purchase 12,666 acre -feet of water with Valley District August 5, 2009 2009 State Water Project Recharge picking up the remaining variable costs charged by DWR of approximately $1 million. If the Board dons choose to provide this discount it would not necessarily set a precedent for future years unless the Board so desired. The City of Redlands and Yucaipa Valley Water District would prefer to use some of the water purchased under this program as in -lieu recharge resulting from direct deliveries to their respective water treatment plants. In lieu recharge is accomplished when imported water is delivered to a water treatment plant and, in return, a like amount of water is not pumped from the groundwater basin resulting in an increase in basin storage due to the reduction in pumping. However, there have been concerns expressed regarding how to ensure that the water delivered under this recharge program is actually providing the benefits of in -lieu recharge. The Board could determine to allow a limited amount of in -lieu deliveries in 2009 if the appropriate controls can be placed on the deliveries. Alternatively, the Board could choose to not allow in lieu deliveries in 2009 and direct staff to work with the BTAC on a set of rules and procedures that could be considered next year for in lieu deliveries. Based on the SWP water delivery patterns experienced so far this year, it is possible that there will be as much as 4,000 acre -feet of imported water over and above the 13,000 acre -feet determined above. Based on input from the Board at one of its workshops, Staff is recommending that any additional imported water made available from a reduction in direct deliveries in 2009 be split 50/50 between local recharge and carry-over. For example, if there is as additional 4,000 acre -feet available, 2,000 acre -feel. would be placed in the carry -over storage account for a total of 12,000 acre -feet and 2,000 more acre -feet would be made available for the groundwater recharge program. The City of Riverside has also agreed to contribute $312,300 for 2,459 acre -feet of recharge water to cover its obligations under the Western Judgment from production from the San Bernardino Basin Area in 2007 pursuant to the Western Watermaster Report filed August 1, 2009. Recommendation Staff recommends that the :Board discuss and provide additional direction regarding the following: 1. The amount of water to be placed in the carry -over account for 2010 2. The cost to be charged for recharge water purchased under this program in 2009 3. Whether or not in -lieu deliveries will be allowed 4. How to allocate any additional imported water above the 23,000 acre -feet anticipated. 1111itcd lt�)tatm Z cjlatc .. COMMI I i LL ON E.NVI ONIA9ENT AND PUBLIC WORKS �..,. ... \YA `:1111• „� U; .:ca t1:. Jul) 14, 2009 Steve Robbins General lvianager— C'hiel Jingin er C nchella Vallev Water District P.O. Box W59 Coachella, CA 923 1G Dear Mr. Robbins: I hank you for your letter to express concern about the Clean Water Restoration Act. Over the past lcsv weeks, I have been listening to questions frorn it varicty of stakeholders, including water agencies. cities and counties, and farmers and ranchers. I know these stakeholders are committed to providing good stewardship o1 our land and water. that is why a hy I hoer made it top priority to ensure that long-standing protections Front unnecessary regulations are maintained. the goal of this eflurt has been to return to the familiar approach that local governments had Successfully operated under Jor decades. I have sought a compromise that clarifies the confusion created by the Supreme Court cases without expanding the Cletus Water Act. I have worked verb closely with Senator 13aucus of klonlana, who also understands western water concerns, and Senator Klobuchar of• Minnesota. 'l'ogeiher• the have dcsclopcd a compromise that makes sure that the scone Clean Water Act protections anti ex- .mTptionS that communities hawc known since 1972 will remain in place. i'he compromise would: o lixplicitk maintain all ol'the agriculture exemptions that hate existed since the Act was passed in 1973. 'I here exemptions include: • Established, normal Itr•ming activities Such as cultivating, hartesting, minor drainage. plots ing and seeding • Stormssater runolT from agricultural land o hrigation return Ilow • Maintenance ofdrainaue ditches • Construction and maintenance oi'irriaation ditches • C'onsirtmion and maintenance ol't;trm or stock ponds. Codil) in Iaw long-standing regulatory exemptions for prior converted cropland and =Vewater treatment facilities, which are important exemptions for agriculture and local governments. This creates a next' penn;atent exemption in the la%s for these regulatory practices. Add new legislative language to make it clear that Congress is restoring the Clean Water Act to the extent that existed bAW-e Supreme Court case in 2001 and nothi ig farther. As this compromise legislation n oyes l rnyard, I wiII continue to here an open door to hear born all interested groups and individuals so that tte ensure that we meel Me goal of restoring the protections in place for 30 )cars, but going no further. 1 look Ibrtcard to working with you on this important matter. 13tuh :u'a Buxcr Chairman DRAFT File: 0551.1113 The Honorable Barbara Boxer Chairwoman Committee on Environment and Public Works United States Senate Washington, D.C. 20510 Dear Chairwoman Boxer: Subject: S. 787 - Clean Water Restoration Act Thad< you for your letter to explain the compromise you have sought for the subject Act. We agree that it is important to maintain the agriculture exemptions that have existed since the Federal Water Pollution Control Act was passed in 1972. However, these exemptions do riot address the serious concerns we have with the subject Act. Please understand that the new definition of the term `waters of the United States' provided in the subject Act will significantly increase the Environmental Protection Agency (EPA) and Army Corps of Engineer's (ACOE) jurisdiction over drainage channels in the and west beyond the extent that existed before January 9, 2001. This new definition clearly includes all intermittent streams as waters of the United States and overrides any metric used by these agencies prior to this date to determine when flow characteristics in an ephemeral stream justify the application of jurisdiction. These countless dry washes in the and west that may only have water during brief flash flood events, when they are unsafe for beneficial use, will now be considered waters of the United States simply because they are considered intermittent streams. It is inaccurate to believe as you stated, "...that Congress is restoring the Clean Water Act to the extent that existed before Supreme Court case in 2001 and nothing further." Expanding these agencies' jurisdiction over every intermittent stream in the nation cannot occur without diminishing the authority of other levels of government. Despite sweeping revisions to the Act in the 1970s, Congress never lost sight of the importance of limiting federal authority to ensure that states' rights were not trampled. Section 101, b. states: "It is the policy of Congress to recognize, preserve, and protect the primary responsibilities and rights of the States to prevent, reduce, and eliminate DRAFT pollution, (and) to plan the development and use (including restoration, preservation and enhancement) of land and water resources." Thus, the presence of "navigable" in the Clean Water Act has provided an important safeguard that has limited overzealous enforcement of the Act by the EPA and the ACOE. When either agency has overstepped its authority, the courts have filled their role to provide balanced impartial decisions. This legislation will not lead to improved water quality or reduce water pollution. Instead, it will jeopardize the ability of agency's such as the Coachella Valley Water District to provide essential services to its constituents — including water delivery and regional flood protection —by expanding a federal bureaucracy incapable of handling existing Clean Water Act permit requests and other paperwork. The resulting sea of red tape will be anything but navigable and will add unwarranted costs to critical projects at the worst possible economic time. If you or your staff have any questions, please contact me at extension 2263. sb: Yours very truly, Steve Robbins General Manager -Chief Engineer Bc: Mark Johnson Heather Engel Jack Porrelli August 5, 2009 The Honorable Barbara Boxer Chairwoman Committee on Environment and Public Works United States Senate Washington, D.C. 20510 Re: Opposition to S. 787 —The Clean Water Restoration Act Dear Chairwoman Boxer: The San Juan Water Commission ( "SJWC ") is a political subdivision of the State of New Mexico responsible for acquiring and protecting municipal and industrial water supplies for the citizens of San Juan County. For several years, SJWC has followed with great interest the various iterations of Senator Feingold's Clean Water Restoration Act ( "CWRA"), now S. 787. We were hopeful that the compromise legislation you developed with Senators Baucus and Klobuchar would allay our serious concerns about S. 787. Unfortunately, for the following reasons, we believe the compromise bill (the "Baucus Amendment ") will still have significant adverse impacts on property rights and economic growth in the United States, including San Juan County, New Mexico. Therefore, SJWC strongly opposes S. 787 and has relayed its concerns to all members of New Mexico's Congressional delegation. We have reviewed the video of the June 19, 2009, Senate Environment and Public Works Committee session on S. 787 and understand you agree with the position of other S. 787 sponsors that the CWRA, as amended by your Committee, would merely restore Clean Water Act protections purportedly lost as a result of recent Supreme Court decisions concerning the scope and applicability of the Clean Water Act. However, SJWC believes the CWRA will actually expand the scope of the Clean Water Act--and federal authority over intrastate waters —far beyond the original intent of Congress. The proposed legislation will "federalize" all waters and usurp the authority of states over their water resources and land use activities. With respect to federal incursion into state jurisdiction, Congress expressly recognized the importance of state control over intrastate waters, including pollution control, in the 1972 Clean Water Act: it is "the policy of the Congress to recognize, preserve, and The Honorable Barbara Boxer 8 -5 -09 Page 2 protect the primary responsibilities and rights of States to prevent, reduce, and eliminate pollution, to plan the development and use (including restoration, preservation, and enhancement) of land and water resources ...." 33 U.S.C, section 1251(b). Such authority traditionally is reserved to the states under the Tenth Amendment, and Congress should not usurp such authority. The states can —and have exercised their authority to clean -up polluted intrastate waters. For example, in 2005, the New Mexico Water Quality Control Commission adopted an expansive definition of "surface waters of the state" very similar to the definition proposed in the Baucus Amendment for 'Water's of the United States." As explained by the New Mexico Water Quality Control Commission, the new definition: reflects] New Mexico's plenary power over waters within its borders because the WQCC's authority to adopt [water quality standards] is not constrained by the Commerce Clause of the United States Constitution .... The U.S. Supreme Court supports the goal of protecting isolated intrastate waters — waters with no relation to interstate commerce —at the state level, rather than the federal level. The SWANCC decision, 531 U.S. 159 (2001), did not strip state jurisdiction; it just limited federal jurisdiction. The Baucus Amendment purports to restore the "traditional" scope of the Clean Water Act by removing the reference to "navigable waters" and defining "waters of the United States" as: [A]II waters subject to the ebb and flow of the tide, the territorial seas, and all interstate and intrastate waters, including lakes, rivers, streams (including intermittent streams), mudflats, sandflats, wetlands, sloughs, prairie potholes, wet meadows, playa lakes, and natural ponds, all tributaries of any of the above waters, and all impoundments of the foregoing. However, the compromise legislation, in its findings, incorrectly states that the Environmental Protection Agency ( "EPA ") and the Army Corps of Engineers ( "Corps ") have consistently or traditionally asserted Clean Water Act jurisdiction over these waters since 1972, purportedly as intended by Congress. Indeed, you stated during the Committee session that the Baucus Amendment simply restores federal jurisdiction to what it has been for more than 30 years, as established by Presidents Nixon and Reagan. With all due respect, this is an incorrect and unfounded assumption because The Honorable Barbara Boxer 8 - -5 -09 Pays; 3 pertinent legislative history shows that Congress never intended such expansive federal jurisdiction, nor has there ever been a consistent standard of federal jurisdiction. Rather, EPA and Corps jurisdiction has expanded significantly in the years since the passage of the Clean Water Act. Proof of Congressional intent opposite that argued by you and other S. 787 sponsors is found in the legislative history of the Clean Water Act. For example, Senator Edmund Muskie, when debating the conference bill, said: It is intended that the term 'navigable waters' include all water bodies, such as lakes, streams, and rivers, regarded as public navigable waters in law which are navigable in fact. It is further intended that such waters shall be considered to be navigable in fact when they form, in their ordinary condition by themselves or by uniting with other waters or other :systems of transportation, such as highways or railroads, a continuous highway over which commerce is or may be carried on with other States .... By using the term "navigable waters" in the Clean Water Act, Congress clearly intended to limit federal authority to its traditional Commerce Clause jurisdiction, which, although broad, is not limitless. Nor has then been a "traditional," consistent definition of the scope of Clean Water Act jurisdiction. Initially, the Corps regulated only traditional navigable waters. Later, the Corps adopted regulations expanding its jurisdiction over navigable waters to cover wetlands adjacent to navigable waters. Not until the Corps' adoption of the "Migratory Bird Rule" in 1986 (14 years after the passage of the Clean Water Act) did the federal government assert jurisdiction over isolated, private waters such as waters that collect in abandoned gravel pits that are not located near streams or rivers. Thus, assertions that the CWRA will "restore original protections" and "reaffirm the geographical scope of waters that are protected under" the Clean Water Act are simply wrong. The Supreme Court correctly struck down the Migratory Bird Rukl in Solid Waste Agency of Northem Cook County v. United States Army Corps of Engineers, and all Supreme Court decisions limiting federal Clean Water Act jurisdiction to navigable waters, their tributaries and wetlands with a significant nexus to such waters should stand. It is important to remember that Congress passed the Clean Water Act in order to stop industrial pollution in navigable waters, as evidenced by the criminal penalties set out in the Clean Water Act. However, despite your protestations to the contrary, nothing in the Baucus Amendment prevents the extension of federal jurisdiction to ornamental ponds, The Honorable Barbara Boxer 8 -5 -09 Page 4 swimming pools, municipal storm drains, stock watering ponds, irrigation canals and puddles at construction sites. Without a doubt, if S. 787 becomes law, environmental groups will bring citizen suits to expand the scope of S. 787 to the fullest possible extent, regardless of impacts on local economies. Also, the exemption for prior converted croplands does not protect significant portions of our nation's farmlands and the agricultural activities that feed both the United States and the world at large. SJWC does not support a "free ride" for all agricultural activities, but believes that the states are in the best position to regulate such activities for water quality purposes. Finally, by elevating all isolated, intrastate waters to a federal level, many land uses will become subject to complex federal permitting requirements, including potential application of NEPA and the ESA. in fact, SJWC and others are concerned that S. 787 will put virtually all land under EPA and Corps control and give those agencies veto power over local land use decisions. Many more water and land use activities also will become subject to potential liability from citizen suits. The removal of the reference to "activities affecting these waters" from the proposed definition of "waters of the United States" does not eliminate such risks. The harm that will flow from the Clean Water Restoration Act is evidenced by several cases in which the Corps exerted expansive jurisdiction of the type S. 787 proposes to codify, including the Rapanos v. United States case —a case S. 787 supporters rely on to argue the need to pass the CWRA. In Rapanos, the Corps charged a property owner with destroying wetlands by filling in a very old man -made drainage ditch system on his "sometimes- saturated" fields. The ditches led to a non - navigable creek, which in turn led to a river about 20 miles away. In reversing the Corps' action, the Supreme Court held that the Clean Water Act provides federal jurisdiction only over "relatively permanent, standing or continuously flowing bodies of water" connected to traditional navigable waters, and to "wetlands with a continuous surface connection to" such relatively permanent waters. As noted by Justice Scalia: In applying the definition to 'ephemeral streams,' 'wet meadows,' storm sewers and culverts, 'directional sheet flow during storm events,' drain tiles, man -made drainage ditches, and dry arroyos in the middle of the desert, the Corps has stretched the term 'waters of the United States' beyond parody. The plain language of the statute simply does not authorize this 'Land Is Waters' approach to federal jurisdiction. The Honorable Barbara Boxer 8 -5.09 Page 5 Similarly, in United States v. Mills, a man and his son were convicted of filling in "wetlands" on their property without a permit, paid $5,000 in fines and served 21 months in prison because the definition of "wetlands" used to support federal jurisdiction was applied to an area that was mostly dry land and was wet for only one or two weeks a year. As noted by the Florida district court, "the regulatory hydra which emerged from the Clean Water Act [as expanded by federal regulations] mandates in this case that a landowner who places clean fill dirt on a plot of subdivided dry land may be imprisoned for the statutory felony offense of 'discharging pollutants into the navigable waters of the United States. "' (Emphasis provided by Court.) SJWC believes that the CWRA will result in the "Land Is Waters" federal jurisdiction described by Justice Scalia, and such federal jurisdiction will adversely impact both land and water management activities across the United States that should be left to the purview of the states. Passage of the CWRA will dramatically limit the ability of SJWC and its member entities to continue necessary maintenance and other activities related to the operation of water diversion and distribution facilities. Under the proposed legislation, such activities will arguably require National Pollutant Discharge Elimination System ( "NPDES ") and /or Section 404 Wetlands permits, which may or may not be obtainable in a timely manner, if at all. The economic and time costs of compliance, and resulting service disruptions, will be unprecedented and, in many instances, will make it impossible for SJWC and its member entities to perform their essential functions. Population growth in New Mexico is straining existing water supplies and infrastructure, and the additional restrictions, prohibitions and limitations that will result from adoption of the CWRA will do much more harm than good. Indeed, it is unclear that EPA will be able to handle its expanded jurisdiction and process permits in a timely manner. It is likely the processing of permits will grind to a half, to the detriment of state and local economies. Finally, SJWC agrees wholeheartedly with your position that water quality needs to be protected. However, your fear that recent Supreme Court cases have led to "uncontrolled pollution" has no basis in fact. Waters not subject to federal jurisdiction are protected by state law, such as the New Mexico Water Quality Act, and states are meeting their responsibility to protect water quality while also supporting economic development. States are in a much better position to understand local water quality issues than the federal EPA bureaucracy. Simply put, EPA policies and standards that may be scientifically valid in the Mississippi River Valley have no relationship to water quality issues facing intrastate waters in the West, such as high mountain streams, desert rivers or usually dry arroyos that run only after infrequent rain storms. The State of New Mexico is in the best position to protect such waters, and it has done so. The Honorable Barbara Boxer 8 -5 -09 Page 6 Moreover, other federal programs protect the environment from discharges of solid waste, hazardous wastes and other pollution into non - jurisdictional waters (for example, the Clean Air Act, RCRA/HSWA, Safe Drinking Water Act, CERCLA, ESA and FIFRA). There is simply no "uncontrolled pollution" warranting the huge expansion of federal jurisdiction that will result under S. 787. In sum, the Baucus Amendment to the CWRA will not "restore" federal jurisdiction, but rather will expand it well beyond the intent evidenced by Congress in 1972. Such federal expansion will intrude on the rights of states to regulate water and land use activities —a duty the states are not shirking. The New Mexico Water Quality Control Commission and the New Mexico Environment Department regulate all state waters, and thus there is no need to overlay federal Clean Water Act jurisdiction to regulate dry arroyos, isolated private ponds or other non - navigable intrastate waters. We therefore urge you to withdraw your support for S. 787. If we can provide any additional information concerning our position or the harm that will be caused by the adoption of S. 787, please let me know. Mark Duncan, Chairman San Juan Water Commission TOM DODSON & ASSOCIATES 2150 N. ARROWHEAD AVENUE SAN 13ERNARDINO, CA 92405 TEL (909) 882 -3612 •FAX (909) 882 -7015 ` I E -MAIL tda@tdaenv.com . MEMORANDUM rr Ron Buchwald FROM: Tom Dodson DATE: August 7, 2009 The following is our recommendation for your staff report for the Addendum to the Mitigated Negative Declaration (MNO) for the Plant 40 project. On December 13, 2005, the Board of Directors of the East Valley Water District (EVWD) adopted a NIND for the above project. This project proposed the development of water treatment facilities at Plant 40. The Initial Study prepared for the project determined that potential impacts to the environment from implementing the proposed project were either less than significant or could be reduced to a less than significant level through implementation of appropriate mitigation. Mitigation measures were adopted by EVWD as conditions of approval of the project and the Mitigated Negative Declaration. Subsequent to adoption of the MND, EVWD concluded that a nitrate treatment unit would also need to be operated at Plant 40. In compliance with Section 15164 of the State CEQA Guidelines, EVWD has reviewed the project and determined that an Addendum to the adopted MND is the appropriate CEQA action for this project. EVWD has determined that none of the conditions described in Section 15162 of the State CEQA Guidelines requiring preparation of a subsequent negative declaration have occurred. The modifications to the Plant. 40 project will not result in the involvement of new significant environmental effects or a substantial increase in the severity of previously identified environmental effects. No new mitigation or alteration of existing mitigation is required for this project modification. No new information of substantial importance which was not known or could have been known at the time the MND was adopted, which could affect that determination, has been identified. Based on the above, it is staffs recommendation that the Board adopt the Addendum which modifies the MND adopted by EVWD on December 13, 2005 as its California Environmental Quality Act environmental determination for the modifications to the adopted project. The Board should instruct staff to file a new Notice of Determination with the Clerk of the County Board of Supervisors and the State Clearinghouse, EVWD adopted a DeMinimus Impact finding for the adopted MND and did not pay the Fish and Game: fines when the NOD was filed in 2005, As of March 28, 2007, neither the County or the State Clearinghouse accept DeMinimus Impact findings in lieu of fee payment for projects. Therefore, EVWD will be required to pay the Fish and Game fee when filing the NOD for the Addendum. Posting the NOD will require payment of a $2,043 fee to the County of San Bernardino. A receipt of payment of the fee must be sent to the State Clearinghouse with the NOD so that it will accept and post the NOD for this project. TD /crnc 7�7 9 CSPOR10807MI (EV -088) EV -0M,8108=Ml Notice of Determination To: ✓ Office of Planning and Research From: East Valley Water District (EV W D) State Clearinghouse 3654 E. Highland Avenue, Suite 18 1400 Tenth Street Highland, CA 92346 Sacramento, CA 95814 and ✓ County Clerk of the Board County of San Bernardino 385 N. Arrowhead Avenue San Bernardino, CA 92415 Subject: Filing of Notice of Determination in compliance with Section 21108 or 21152 of the Public Resources Code. East Valley Water District's (EV WD) Addendum No. I to the Mitigated Negative Declaration __Plant 40 Disposable Resin Ion Exchange System for Uranium Removal Project Project Title __SCH ##200511101 5 Mr. Eliseo Ochoa (909) 888 -8986 State Clearinghouse Number Lead Agency Contact Person Area Codeirelephone/Extension (Usubmitted to Clearinghouse) The resin ion exchange unit was installed within the existing graded and fenced Plant 40 compound. The compound is located on 3r° Street about 500 feet east of Palm Avenue in the City of Highland, San Bernardino County. The site near the southeast corner of Section 4 of TiS, R3 W SBM as shown on the USGS — Redlands Quadrangle, 7.5 minute series topographic. Project Location (include county) Project Description: Theo project consists of (1) installing the plumbing and foundation for the nitrate ion exchange treatment unit and then place the unit on the foundation, along with storage tanks to support operations, and connect it to the onsite incoming raw water delivery system and to the onsite potable water treatment system; and (2) store onsite wastewater generated by treatment and dispose of the wastewater to the existing SARI system every other day for treatment and disposal in accordance with existing waste discharge requirements. In compliance with Section 15164 of the State CEQA Guidelines, E V WD has reviewed the project and determined that an addendum to the adopted MND is the appropriate CEQA action for this project. EV WD has determined that none of the conditions described in Section 15162 of the State CEQA Guidelines requiring preparation of a subsequent negative declaration have occurred and that adoption ofAddendum No. 1 to theadopted MND is the appropriate action. This is to advise that the East Valley Water District has approved the above described project on ■ Lead Agency ❑ Responsible Agency _ and has made the following determination regarding the above described project: (Date) Notice of Determination (continued) 1. The project [o will ■ will not] have a significant effect on the environment. 2. o An Environmental Impact Report was prepared for this project pursuant to the provisions of CEQA. ■ An Addendum and Mitigated Negative Declaration was prepared for this project pursuant to the provisions of CEQA. 3. Mitigation measures [■ were ❑ were not] made a condition of the approval of the project. 4. A Statement of'Overriding Considerations [Q was ■ was not] adopted for this project. This is to certify that the Initial Study and record of project approval is available to the General Public at: _,_ East Valley Water District, 3654 E. Highland Avenue, Suite 18, Highland, CA 92346 (Public Agency) Title Date Notice of Determination To: ✓ Office of Planning and Research State Clearinghouse 1400 Tenth Street Sacramento, CA 95814 and ✓ County Clerk of the Board County of San Bernardino 385 N. Arrowhead Avenue San Bernardino, CA 92415 From: East Valley Water District (EV WD) 3654 E. Highland Avenue, Suite 18 Highland, CA 92346 Subject: Filing of Notice of Determination in compliance with Section 21108 or 21152 of the Public Resources Code, East Valley Water District's (EV WD) Addendum No. 1 to the Mitigated Negative Declaration _Plant 40 Disposable Resin Ion Exchange System for Uranium Removal Project Project'ritle SCH 02005111015 Mr. Eliseo Ochoa (909) 888 -8986 State Clearinghouse Number Lead Agency Contact Person Area Coderrelepbone/Extension (if submitted to Clearinghouse) The resin ion exchange unit was installed within the existing graded and fenced Plant 40 compound. The compound is located on 3`d Street about 500 feet east of Palm Avenue in the City of Highland, San Bernardino County. The site near the southeast corner of Section 4 of TI S, R3 W SBM as shown on the USGS — Redlands Quadrangle, 7.5 minute series topographic. Project Location (include county) Project Description: The project consists of (1) installing the plumbing and foundation for the nitrate ion exchange treatment unit and then place the unit on the foundation, along with storage tanks to support operations, and connect it to the onsite incoming raw water delivery system and to the onsite potable water treatment system; and (2) store onsite wastewater generated by treatment and dispose of the wastewater to the existing SARI system every other day for treatment and disposal in accordance with existing waste discharge requirements. In compliance with Section 15164 of the State CEQA Guidelines, EV WD has reviewed the project and determined that an addendum to the adopted MND is the appropriate CEQA action for this project. EV WD has determined thin none of the conditions described in Section 15162 of the State CEQA Guidelines requiring preparation of a subsequent negative declaration have occurred and that adoption of Addendum No. 1 to the adopted MND is the appropriate action. This is to advise that the. East Valley Water District has approved the above described project on ■ Lead Agency ❑ Responsible Agency and has made the following determination regarding the above described project: (Date) Notice of Determination (continued) 1. The project [❑ will ■ will not] have a significant effect on the environment. 2. ❑ An Environmental Impact Report was prepared for this project pursuant to the provisions of CEQA. ■ An Addendum and Mitigated Negative Declaration was prepared for this project pursuant to the provisions of CEQA. 3. Mitigation measures f ■ were ❑ were not] made a condition of the approval of the project. 4. A Statement of Overriding Considerations [❑ was ■ was not] adopted for this project. This is to certify that the Initial Study and record of project approval is available to the General Public at: _._ East Valley Water District, 3654 E. Highland Avenue, Suite 18, Highland, CA 92346 Signature (Public Agency) Title Date ADDENDUM NO. 1 TO THE EAST VALLEY WATER DISTRICT'S PLANT 40 DISPOSABLE RESIN ION EXCHANGE SYSTEM FOR URANIUM REMOVAL PROJECT M® Prepared for: East Valley Water District 3654 East Highland Avenue, Suite 18 San Bernardino, California 92346 Prepared by: Tom Dodson & Associates 2150 North Arrowhead Avenue San Bernardino, California 92405 (909) 882 -3612 August 2009 TABLE OF CONTENTS I. PROJECT INFORMATION ....... ............................... 1 II. PROJECT DESCRIPTION ....... ............................... 1 A. Introduction ............... ............................... 1 B. Background .............. ............................... 3 C. Purpose and Need ......... ............................... 3 III. CEQA REQUIREMENTS FOR AN ADDENDUM ..................... 3 IV. ENVIRONMENTAL ANALYSIS OF THE MODIFICATION .............. 5 V. CONCLUSION ................ ............................... 9 VI. REVIEW AUTHORITY .......... ............................... 10 VII. CERTIFICATION .............. ............................... 10 FIGURES Figure 1 Regional Location Figure 2 Vicinity Map Figure 3 Site Plan ADDENDUM NO. 1 TO THE EAST VALLEY WATER DISTRICT'S PLANT 40 DISPOSABLE RESIN ION EXCHANGE SYSTEM FOR URANIUM REMOVAL PROJECT MITIGATED NEGATIVE DECLARATION PROJECT INFORMATION Project Title: East Valley Water District's Plant 40 Disposable Resin Ion Exchange System for Uranium Removal Project ii) Lead Agency Name and Address: East Valley Water District, 3654 East Highland Avenue, Suite 18, San Bernardino, CA 92346 iii) Contact: Eliseo Ochoa Phone: (909) 888 -8986 iv) Project Location: The resin ion exchange unit was installed within the existing graded and fenced Plant 40 compound. The compound is located on 3`d Street about 500 feet east of Palm Avenue in the City of Highland, San Bernardino County. The site near the southeast corner of Section 4 of T1 S, R3W SBM as shown on the USGS — Redlands Quadrangle, 7.5 minute series topographic. Figure 1 shows the regional location and Figure 2 is a vicinity map. IL PROJECT DESCRIPTION A. Introduction This document is prepared as an Addendum to the East Valley Water District's Plant 40 Disposable Resin Ion Exchange System for Uranium Removal Project for which the District adopted a Mitigated Negative Declaration (MND) in December2005. This project consisted of the installing a resin ion exchange treatment unit to remove uranium from groundwater pumped at the Plant 40 site. The unit was installed and has been awaiting approval from the Department of Public Health (DPH) to initiate treatment. Recent tests have determined that nitrate concentrations in the raw groundwater exceed the maximum contaminant levels (MCLs) established by federal and State drinking water standards and the District is proposing to operate a second resin ion exchange unit at the Plant 40 site to reduce nitrate concentration in the potable water produced by Plant 40 to acceptable levels. Figure 3 shows the location of the existing ion exchange unit and the location of the nitrate ion exchange treatment unit. The new unit can treat up to 1,300 gallons per minute (gpm) and make it available for delivery to the District's potable water system. The only issue of concern for this new treatment unit is that it will generate wastewater that will be stored in an onsite waste storage tank (8,700 gallons capacity), which provides for 1- approximately 4 days of storage. The District proposes to haul up to 6,500 gallons of wastewater to the Santa Ana Regional Interceptor (SARI) line for disposal every other day. This wastewater will meet the SARI pretreatment requirements and will be delivered to a treatment plant in Orange County for final treatment and discharge to the Pacific Ocean. The Mitigated Negative Declaration forthe several new District uranium treatment unitwas adopted in December 2005. The Notice of Determination was filed on December 16, 2005. Thus, this Mitigated Negative Declaration constitutes the existing environmental data base for consideration of this Addendum. This Addendum serves as the basis for this second tier environmental review of the installation and operation of the proposed ion exchange nitrate treatment unit. If this Addendum is approved, the action that will be authorized by the District will be to install the new nitrate treatment unit at the Plant 40 site location shown on Figure 3 and operate it to remove nitrate from the raw groundwater so it can be delivered to the potable water distribution system. This Addendum modifies the Mitigated Negative Declaration adopted by the District in December 2005 as its California Environmental Quality Act (CEQA) environmental determination for the proposed implementation of the uranium treatment system. In summary, the changes being considered for the original project consist of: Install the plumbing and foundation for the nitrate ion exchange treatment unit and then place the unit on the foundation, along with storage tanks to support operations, and connect it to the onsite incoming raw water delivery system and to the onsite potable water treatment system. Store onsite wastewater generated by treatment and dispose of the wastewater to the existing SARI system every other day for treatment and disposal in accordance with existing waste discharge requirements. No other changes in the approved 2005 District treatment project would occur at this time. Pursuant to the provisions of CEQA and State and local CEQA Guidelines, the East Valley Water District is the Lead Agency, and is charged with the responsibility of deciding whether or not to approve the proposed modifications to the previously approved project as described above. As part of its decision making process, the District is required to review and considerthe potential environmental effects that could resultfrom modifying the original project relative to the previously approved project. The District has compiled this Addendum as the basis for making a new CEQA environmental determination for the addition of a nitrate ion exchange treatment unit at Plant 40. An Addendum is an appro- priate environmental determination if the impacts of the project, as now modified, are not considered to be significant and unavoidable (i.e., there would be no impacts that would constitute a new significant impact, thereby triggering the preparation of a subsequent EIR under CEQA Guidelines section 15162). IPA B. Background The District recently installed a uranium ion exchange treatment unit at its Plant 40 site. This unit has been installed and is currently awaiting authorization from DPH to operate and remove uranium from up to 1,500 gpm of raw groundwater delivered to the treatment unit. The modified project would add a new 1,300 gpm nitrate ion exchange treatment operation at the District's Plant 40 site. The 200 gpm will bypass the nitrate unit and will blend in after nitrate treatment. Pursuant to CEQA and the State CEQA Guidelines, this Addendum has been prepared in order to determine whether the project modifications, summarized above, would result in conditions that would require new environmental documentation to be prepared because of new or additional adverse environmental impacts. This Addendum also reviews any new information of substantial importance that was not known and could not have been known with exercise of reasonable diligence at the time the Mitigated Negative Declaration was adopted in December 2005. This examination includes an analysis in accordance with the provisions of Sections 15164 and 15162 of the State CEQA Guidelines, which outline the criteria and procedures for preparing an Addendum to a previously adopted Negative Declaration. Also pursuantto CEQA and the State CEQA Guidelines, the District's environmental review of the proposed project modifications is limited to examining the environmental effects associated with the physical changes in the environment from implementing the modified project in comparison to the approved project, i.e., addressing the effect of adding the new treatment unit and operating this unit, including disposal of wastewater, and connecting the new unit to the District potable water distribution system. This narrow focus is due to the fact that the Mitigated Negative Declaration has already addressed the environmental impacts of installing and operating an ion exchange treatment unit at Plant 40. Therefore, the project has met the provisions of CEQA for the original approved project and must demonstrate that CEQA is met for the proposed project. C. Purpose and Need The nitrate concentrations in the groundwater pumped at Plant 40 exceeds the current drinking water MCL for nitrate. Installation of a nitrate ion exchange treatment unit at Plant 40 will remove sufficient nitrate to meet the potable water requirements. Based on this need, the District has proposed the operation of the new treatment unit at Plant 40. III. CEQA REQUIREMENTS FOR AN ADDENDUM This Addendum has been prepared in accordance with the current CEQA Statutes and Guidelines for implementing CEQA. CEQA Section 15164 includes the following proce- dures for the preparation and use of an Addendum: (b) An addendum to an adopted negative declaration maybe prepared if only minor technical changes or additions are necessary or none of the conditions in Section 15162 callino for the nrenaratinn of n MCI (c) An addendum need not be circulated for public review, but can be included in or attached to the Final EIR or adopted negative declaration. (d) The decision - making body shall consider the addendum with the Final EIR or adopted negative declaration prior to making a decision on the project. (e) A brief explanation of the decision not to prepare a subsequent EIR pursuant to Section 15162 should be included in an addendum to an EIR, the lead agency's required findings on the project, or elsewhere in the record. The explanation must be supported by substantial evidence. "If changes to a project or its circumstances occur or new information becomes available after adoption of a negative declaration, the lead agency may: (1) prepare a subsequent EIR if the criteria of State CEQA Guidelines Section 15162(a) are met, (2) prepare a subsequent negative declaration, (3) prepare an addendum, or (4) prepare no further documentation. (State CEQA Guidelines Section 15162(b)) When only minor technical changes or additions to the Negative Declaration are necessary and none of the conditions described in Section 15162 calling for the preparation of a subsequent EIR or negative declaration have occurred, CEQA allows the lead agency to prepare and adopt an addendum. (State CEQA Guidelines, Section 15164(b)) Under Section 15162, a subsequent EIR or negative declaration is required only when: (1) Substantial changes are proposed in the project which will require major revisions of the previous negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the negative declaration due to the involvement of any new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the negative declaration was adopted, shows any of the following: (A) The project will have one or more significant effects not discussed in the previous negative declaration; (B) Significant effects previously examined will be substantially more severe than shown in the previous EIR; (C) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measures or alternative; or 13 (D) Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measure or alternative." IV. ENVIRONMENTAL ANALYSIS OF THE MODIFICATION Following the District Staffs recommendation to install the additional treatment unit, the Staff considered the options for CEQA compliance with this second -tier decision under the adopted Mitigated Negative Declaration. After considering the available compliance alternatives and after review of the data presented below, a decision was made by the Staff to recommend that the District Board adopt an Addendum to the Mitigated Negative Declaration. Based on the status of information available for this second tier evaluation, an Addendum was concluded to provide the appropriate level of evaluation of the potential project changes that could resultfrom installing and operating a nitrate ion exchange treatment unit at Plant 40 and to assess the related potential environmental impacts that would resultfrom these project changes, in comparison to the impact forecast contained in the Mitigated Negative Declaration. The following evaluation provides an analysis of potential environmental impacts in relation to the facts and findings contained in the Mitigated Negative Declaration. The following conclusions were developed regarding potential impacts from approval and implementation of the proposed project modifications. a) POTENTIAL TO DEGRADE., Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat ofa fish or wildlife species, cause a fish or wildlife population to drop below self - sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal, or eliminate important examples of the major periods of California history or prehistory? Less than Significant Impact/No Changes or No New Information Requiring Preparation of an additional environmental document. The proposed location of the new treatment unit was surveyed for any significant cultural and biological resources in the original Initial Study. No significant biological or cultural resources were identified within the area of potential impact, including the location of the proposed treatment unit. Installation of the treatment facility encompasses land already surveyed for biological and cultural resources and no sensitive resources were identified or have been found within the project area of potential effect. Since no significant resources occur within the defined area of potential effect and no indirect effects on surface biological resources are forecast to result from the proposed project, no potential exists to cause new or more significant adverse cultural or biological resources from implernenting the proposed project modifications relative to that forecast in the original documentation. Therefore, impacts related to these issues will not exceed that identified in the adopted Mitigated Negative Declaration. Relative to the biological and -5- cultural impact forecast in the Mitigated Negative Declaration for the approved project, no significant adverse change or effect is forecast to occur in approving and implementing this Addendum. b) CUMULATIVE IMPACTS: Does the project have impacts that are individually limited, but cumulatively considerable? (`Cumulatively considerable" means that the incremental effects of a project are considerable when reviewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future project.) Less than Significant Impact/No Changes or No New Information Requiring Preparation of an EIR. Those project - related environmental resources or issues subject to cumulative effects include the following: aesthetics, agricultural resources, air quality, hydrology /water quality, land use and planning, mineral resources, noise, public services /recreation, transportation /traffic, and utilities /service systems. The Mitigated Negative Declaration concluded that each of the above environmental issues would not experience any significant project specific or cumulative adverse environmental impact, in some cases with the implementation of identified mitigation measures. While the proposed project will result in an additional treatment unit operating at Plant 40, no additional groundwater will be extracted and implementation of the revised proposed project will not result in cumulative impacts any greater than that identified in the Mitigated Negative Declaration. This is because removal of nitrate from the raw groundwater has no potential to contribute to cumulative impacts in the environmental categories described above. Substantiation for this finding is provided in the following text. Aesthetics: The new treatment unit will be installed at an existing water treatment facility that is highly modified with man -made facilities. No substantial visual changes will occur at the existing Plant 40 facility and no cumulatively considerable or significant change in visual resources will resultfrom the actions orfacilities associated with the modified project. Agricultural Resources: The Mitigated Negative Declaration Initial Study (MND /IS) indicated no agricultural resources occur within the project area, so no potential exists to increase impacts for this resource as no loss of agricultural resources, directly or indirectly, will occur. Air Quality: The project short -term construction emissions were concluded to be non- significant with implementation of mitigation measures. The long -term operational emissions will be approximately the same as they were forecast in the MND/IS because it is the well pump that drives the treatment units. The construction footprint will remain the same for the proposed project, so the implementation of the new treatment unit has no potential to increase the daily construction emission forecast in the MND /IS. No additional significant adverse direct or cumulative air quality effects will result from implementing the proposed project. Hydrology/Water Quality: As discussed above, the proposed facility will enhance water quality and will not increase the amount of groundwater pumping at Plant 40. Wastewater 0 will be discharged to the SARI line; it will increase, but the District has sufficient capacity to dispose of up to 6,500 gallons every other day. Land Use and Planning: The underlying use at Plant 40 consist of a well, a pump station, and the treatment facilities. The existing land use will continue at the project site. Mineral Resources: No mineral resources occur within the project area. Therefore, the modified project cannot cause an adverse impact to any mineral resources or resource values. Noise; Noise may be caused by construction and operation activities. Additional construction will generate more noise, but limits on construction activities through identified mitigation measures is sufficient to control the additional impacts to a less than significant impact level. The proposed project does not generate noise levels that will exceed existing background noise levels. Thus, noise impacts from proposed treatment operations would not generate continuous or significant noise levels. Thus, the modified project has no potential to cause a significant increase in either site specific or cumulative construction or operational noise levels. Pof)ulation and Housinu The purpose of the modified project is to provide local potable waiver supplies to the District's customers. The project did not affect the population and housing resources within the District's service area and the project modification is not forecast to have any adverse effect. Public Services /Recreation: The proposed project does not make any substantial demand on any public services. During construction a potential exists for accidents, trespass and theft of equipment and material. However, normal access controls of construction staging areas and safety requirements for contractors was concluded to be sufficient to control this potential demand for emergency services to a nonsignificant level of impact. No mitigation was required, and the impact is directly comparable under both the approved project and the modified project. No additional adverse direct or cumulative demand for public services, including recreation, will result from implementing the modified project. Transportation affic_ The approved project did not have any identified significant traffic or circulation system impacts. The proposed modified project is located on property that will not interfere with local traffic flow on the adjacent circulation system. These impacts were concluded to be less than significant without implementation of mitigation measures and the impacts will remain the same with the addition of the proposed treatment unit. Utilities Service Systems: The proposed project does not make any substantial demand on any utilities or service systems. During construction no potential exists for any demand on any public utility, other than small quantities of water to control fugitive dust, if required. Over the long -term limited energy may be required to operate the treatment unit, but this dennand for electricity is very small relative to the overall energy demand at Plant 40. No mitigation was required, and the impact is directly comparable under both the adopted -7- project and the proposed project. No additional adverse direct or cumulative demand for utilities or service systems will result from implementing the modified project. Based on a direct comparison of the original and modified project, no new significant adverse cumulative impacts will occur. Thus, implementation of the modified project is not forecast to cause a significant cumulative impacts. No significant adverse direct or cumulative impacts to the above resource issues will result from implementing the proposed project. C. ADVERSE IMPACTS ON HUMANS: Does the project have environmental effects on human beings, either directly or indirectly? Less than Significant Impact/No Changes or No New Information Requiring Preparation of an EIR. The MND /IS prepared for the proposed project identified those issues which may potentially impact human beings. These issues include: air quality, geology /soils, hazards and hazardous materials, hydrology and water quality, and noise. While the proposed project will result in the operation of an additional treatment unit at Plant 40, implementation of the proposed project will not create or result in significant direct environmental impacts on humans, beyond that identified and addressed in the MND /IS. This conclusion is based on the following substantiation: Air Quality: The project short-term construction emissions were concluded to be less than significant without implementation of mitigation measures. The long -term operational emissions will remain approximately the same as forecast in the MND/IS. The daily operational air quality impact is directly comparable under both the adopted project and the modified project as the forecast emissions will remain below significance thresholds due to the small amount of energy consumed from the additional treatment unit. No additional significant adverse direct or cumulative air quality effects will result from implementing the modified project. Geology and Soils: No major geology or soil constraints were identified within the project alignment. No new erosion and sedimentation issues were identified in conjunction with the proposed project. The impact is directly comparable under both the adopted project and the modified project. No additional adverse direct geology /soil effects on humans will result from implementing the proposed project. Hazards and Hazardous Materials: The only new hazards associated with the adopted project is a potential to accidentally spill hazardous materials during construction. Mitigation has been required in the original MND /IS to control any accidentally released hazardous substances and the potential health hazards such substances could pose when released into the environment. The impact is comparable under the modified project, but remains below a significant impact level. No additional significant adverse direct hazard effects on humans will result from implementing the proposed project. Noise: Noise may be caused by construction and operation activities. Limits on con- struction activities through identified mitigation measures is sufficient to control these IQ impacts to a less than significant impact level. The proposed new treatment unit is not forecast to have any mechanical components that would generate continuous or significant noise levels in the vicinity of sensitive noise receptors. Thus, the modified project has no potential to cause a significant increase in either construction or operational noise levels. :iy,irology and Water uali : The water quality of water delivered to the public will be improved bythe proposed project, and no additional groundwaterwill be pumped to support the proposed treatment unit. Wastewater generated from the treatment operations will be managed using existing systems that do not pose a significant hazard to the environment. Thus, the impact remains the same as that forecast in the adopted MND /IS. V. CONCLUSION The earlier analyses presented in the MND /IS that was prepared for the East Valley Water District's Plant 40 Disposable Resin Ion Exchange System for Uranium Removal Project were used as a basis for analysis in this Addendum, updated with current information from sources cited and referenced. It is the conclusion of this Addendum that the potential adverse environmental impacts from implementation of the modified project, as described in Section II of this document, will not be significantly greater or different than those identified for the adopted MND /IS. There are no new significant impacts that result from the project that were not previously disclosed, based on implementing previous commitments in the MND /IS. This Addendum provides an update of the project sites and the mitigation measures required in the MND /IS to control potential project impacts to a less than significant impact level. This Addendum provides the District with the information substantiating the conclusion that the operation of the nitrate ion exchange treatment unit will not cause substantial physical changes in the environment which would require preparation and processing of a new negative declaration or an environmental impact report. Such documentation would only be required due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects on the original project. The facts cited above and provided in this Addendum allows the District to use an Addendum in accordance with Section 15164(a) of the State CEQA Guidelines for this modified project. Pursuant to CEQA Section 15164, the adopted MND /IS, as updated with this Addendum, can be relied upon for documentation of the effects of the proposed project on the environment. Because the changes in the project do not exceed the thresholds outlined in Sections 15162 and 15164 of the State CEQA Guidelines, no further analysis of the environmental impacts of the project is required in a follow -on Negative Declaration or Supplemental /Subsequent EIR. Based on all of the data presented above and in the adopted MND /IS, it is recommended that the proposed addition of the new treatment unit and connection to the District's potable water supply system be processed for compliance with CEQA as an Addendum to the adopted Mitigated Negative Declaration. The proposed new project modifications do not substantially alter the conclusions contained in the MND /IS as adopted by the District Board in December 2005. The analysis presented in above of the changes and additions to the adopted project justify the issuance of an Addendum to the MND/IS. This Addendum to the Mitigated Negative Declaration for the East Valley Water District's Plant 40 Disposable Resin Ion Exchange System for Uranium Removal Project includes changes or additions necessary to make the adopted Mitigated Negative Declaration adequate under CEQA for the proposed project modifications. This Addendum includes the adopted MND /IS, this document and all staff reports and information submitted to the decision - makers regarding environmental issues affected by the proposed installation and operation of a new nitrate ion exchange treatment unit. This Addendum is intended as an additional information document to provide decision - makers and others, as appropriate, with an objective assessment of potential environmental impacts associated with the revisions to the proposed project. VI. REVIEW AUTHORITY The East Valley Water District serves as the CEQA lead agency for this project. It is recommended that an Addendum be adopted as the appropriate CEQA environmental determination for the operation of the nitrate ion exchange treatment unit. VII. CERTIFICATION Robert Martin, General Manager East Valley Water District 10- FIGURES FIGURE 1 Regional Location XM.p(g- 4.5 J f" 'A Co4arpinos Park C.dar Glen P.M, cr.,tltno Blue Jay', •LAR• Arrowhead Green Valley Lake He VWIOV View Park • Twin Peak" $kYfdr•si p'l, •, VW • Arrowhead Highlands 0 "or*" Pam i 1,� Running Springs Afrowboar Lake _z • Ver.-mont Miley Pam Kol� na V*rdemont ve V1. 'a. Vz us y J • 1114S Do, R62tt M I rI� ... Highland- San Bernardino Siast H19,kiAnds •Rialto P�k Protect Site 7 Bloomington - so M entone Q. "Grattan R4di Loma Linda. Bryn Mawr Grand Terrace yu.alp. *D a- unl.p Acres own ---- — --------- --------- - - - • orside ...... ... _arEl Casca, $ox _pIMMaxRnfn Morena Valley 00 eo March Field Data use subject to license roll ©2004 DeLorms. XMap(D 4.5. 1%id!l 0 1 2 3 4 6 w .celorme com MN (12.6• E) Data Zoom 10-0 Tom Dodson & Associates Environmental Consultants FIGURE 2 Vicinity Map XlMap-&4.5 W.II N r Ic- 32 -K) W j W2 rt it A em SpHIoli. Jr .7 qoie 3 4 ';M& s, o4k AR I Ay .0 AT— S'Itli - Project Site A A 'NA 4 V -T,11 W'n V. Resb Data use subject to license fl D 2004 DeLorme. )(Map(D 4,5. delo"e.com 1 0 800 1IM 2400 4000 www MN (12.6' E) Data Zoom 13-0 _.Tom Dodson & ASSOCiates Environmental Consultants I CO r- LLI 0 6: Cl) V I � tl 0 O O O rz ITJ 12 f.o ifiS ia+ rip, tll jWr ha 6d W i6 60 6 "� 611 6 W i�i INITIAL STUDY FOR EAST VALLEY WATER DISTRICT'S PLANT 40 DISPOSABLE RESIN ION EXCHANGE SYSTEM FOR URANIUM REMOVAL PROJECT Prepared for: East Valley Water District 3654 East Highland Avenue, Suite 18 San Bernardino, California 92346 Prepared by: Tom Dodson & Associates 2150 North Arrowhead Avenue San Bernardino, California 92405 November 2005 �a TOM DODSON & ASSOCIATES 2150 N. ARROWHEAD AVENUE SAN BERNARDINO, CA 92405 / TEL (909) 882 -3612 • FAX (909) 882 -7015 E -MAIL tda @tstonramp.com November 2, 2005 governor's Office of Planning and Research State Clearinghouse '1400 Tenth Street, Room 222 Sacrarr(ento, CA 95814 lubject: Proposed Negative Declaration for the East Valley Water District's (EVWD) Plant 40 Disposable Resin Ion Exchange System for Uranium Removal Project Dear Sirs: tJ Enclosed are fifteen (15) copies of the Initial Study, a Notice of Completion, and a Notice of I ntent to Adopt a Negative Declaration for the above referenced project. The resin ion exchange unitwill be located within the existing graded and fenced Plant 40 compound. The compound is located ano on 3d Street about 500 feet east of Palm Avenue in the Cityof Highland, San Bernardino County. The site near the southeast corner of Section 4 of T1S, R3W SBM as shown on the USGS — Redlands Quadrangle, 7.5 minute series topographic. W Water produced at EVW D's Well 40A occasionally contains uranium concentrations that exceed the state standard of 30 ug /l. The proposed project is the construction and operation of the Well 861,1 40A Resin Ion Exchange system. Water from Well 40A will be pumped through the resin ion exchange unit: where the uranium will bind with the resin, thereby allowing the water leaving the unit to meet the California Department of Health Services Drinking Water standards for use in iig EVWD'ssystem. During initial start-up of the facility, waterfrom the treatment unit will be pumped to mobile: storage tanks and sampled. At this time it is forecast that water pumped to the tanks will be delivered to the District's surface water treatment facility located adjacent to City Creek just M� northerly of Highland Avenue for treatment and blending. It is also possible that the test pump water, if of acceptable quality, will be discharged as surface flow from the site. Thank you for your assistance with this project and should you have any questions or comments, please call. Sincerely, Sill Gatlin e: Vice President BGlcmc CSF005M029G1 (EV -079) xdJ tau Ea„ Notice of Completion Stare of Caltiornia Office of Planning and Research �n 1400 Tenth Street Sacramento, CA 95814 L'b EAST VALLEY WATER DISTRICT'S (EVWD) PLANT 40 DISPOSABLE RESIN ION EXCHANGE SYSTEM FOR URANIUM REMOVAL PROJECT Project Title _--Section 4 of Township I South, Range 3 West SBM 611 Project Location - Specific __City of Highland San Bernardino .r. Project location - City Project location - County JDescription of Nature, Purpose, and Beneficiaries of Project is i The resin ion exchange unit will be located within the existing graded and fenced Plant 40 compound. The compound is located on 3r1 Street about 500 feet east of Palm Avenue in the City of Highland, San Bernardino 64 County. The site nearthe southeast comer of Section 4 ofTl S, R3W SBM as shown on the 1JSGS - Redlands (�uadrangie, 7.5 minute series topographic. %j Water produced at EVWD's Well 40A occasionally contains uranium concentrations that exceed the state standard of 30 ug/I. The proposed project is the construction and operation of the Well 40A Resin Ion Exchange system. Water from Well 40A will be pumped through the resin ion exchange unit where the uranium will bind with the resin, thereby allowing the water leaving the unit to meet the California Depart- ment of Health Services Drinking Water standards for use in EV WD's system. During initial start -up of the facility, water from the treatment unit will be pumped to mobile storage tanks and sampled. At this time it is forecast that water pumped to the tanks will be delivered to the District's surface water treatment facility uu located adjacent to City Creek just northerly of Highland Avenue for treatment and blending. It is also possible that the test pump water, if of acceptable quality, will be discharged as surface flow from the site. i0 East Valley Water District Lead Agency Division da __- 3 4 E. Hi bland Avenue. Suite 18, Highland, CA 92346 Address Where Copy of EIR is Available November 4, through December 6. 2005 ,» Review Period W,i _ Mr. Ron Buchwald (909) 888 -8986 Contact Person Area Code 1 Plane 1 Extension Revised March 1986 Uo to Notice of Completion and Environmental Sea NOTE below and Document Transmittal Form Muilm: State Clearinghouse, 1400Tenth Street, Sacraments, CA 95814 -91 N445-0613 SCH# WaterprodueedatEVWD's1Ve1140AO nionallycontainss iumeonecMmtiensiheteaaedthemte Wndardof30ug rl. The proposedprojem is the construction and operation ofthe Well 40A Resin Ion Exchange system. Water from Wall 40A will be pumped through the resin ion exchange wit when: the minima will bind with the t<sn, thereby alimvingthe water leaving the unit 10mcet the California Department of Health Services Drinking Water standards for use in EVWD'ssystem. During initial start -up ofthe facility, water from thettnumalt unit will be pumped lomobile storage oaks and sampled. At lime it it forecast shat water pumped to the tanks will be delivated w the Districts surface water treatment facility located adjacent to City Creek just northerly of Highland Avenue for aeannam and blending. It is also possible that the tact pump water ifofacseptable quality, will be discharged as surface flow fmm the site - ..- -__ -- - ____ _ - _ _ _ _ _ -__ - __ _ _ __yy,a.ssa_ss ._..,.. UJ 16. Signaturcof Lead Agency Represeatafive Dam QJ% /44.uSv add 1. Project Tale East Valley Water District's Plait 40 Disposable Resin Ion Exchange Svatem for Uranium Removal Ilmim tam 2. Lead Agency East Valley Water D9trid 3. Conlon Person M, Ron Bahwald 3a Street Address 3654E Hidhnd Avcnw Suim IS 31, City Hi Mind 92346 30. county ySon aemard'nto 3e, phone (909) 888.8986 taW-.------ __- __.--- _- ...- --- ... - - - - - .. -- - - - - - - project Location 4. County San Sanardino 4e. City/Community H'ehlrM 4b. Assessor's Parcel NO WA 4c. Section 4 Twp. I Souh gangs 3 West. SBM awa 5a. Cmae Streets 3u Stmetand Palm Avenue Sb. For Rural,NUnest Community 6. W'ithin2miles: 69. State H.vyff 30 6b. Airports San Eemardiromsematunal Airport 6c. Railways None 6d. Waterways City Cteek and Santa Amt Rivas W 7. DocmentType T u CEQA.: 01. 13 HOP 05. ❑ Esryplement5ubscquem ElR NEPA: 09. 13 Hot OTHER. 13. 0 Jamt Doeumpit 02. G Eedy Cats (Md SCHHO: 1 10. 0 FONSI 14. 0 Finat Do anent 03. v Neg Dec 06. 0 NOE 11. D Draft EIS Is. O Odor cot 04. O OUR SIR 07. 0 NOC 08. 0 NOD 12. 0 EA S. Local Action Type 01. 0 General Plan Update 05. 0 Armexmor, 09. 0 Resume 12. 0 Waste Mgmt Plan Mi 02. 0 New ElenuM 06. 0 Specific Plan 10. 0 Land DMsion(Subdivision, 13. 0 Cancel AS Presuve 03. 0 General Plan Amendment 07. 0 Commaniy Plan Penal Map, Trace Map, ew l 14. a Other Watw Facilities 04. 0 Messer Plan 08. 0 R dcveloprnmt II. 0 Usa Pennell idd ,-.-_. _ __ _ ____ ________ ..._,_____- _. - -_ -- - - __ 9. Development Type 01. D Residential: Ilarss_Acre, 07. O Mining Minrml 02, 0 Office: 5'p,/4 Acrea� Easployeas 08, 0 Power. IYpe Wplt., 03. 03. D Shop Ping /Comocat id; X7 -f._- Acres- Imployeet 09. 0 Waste Treatment 7vpe back D Industrial: k.fi. _-__Acros__ Empioycea_ 10. D OCS Related D5. a Water Froilifies: WD JA 11. 0 Other. 06, 0 Transpnnadon: Type ssd --. .^__ __-- - _. -..-_ __ _ _ _... - -_ _ _ - _ - _ - __ - - ._ _ _- 10. 9'oMlAau N/A 11. Total Jobs Created N/A 12, PsoJeet Issues Discossed in Document '3f{ 01. D Aesduclios/V1sWI 09. • Geologicllieismic 17. ■ swat 2S. ■ Wetland/Riparian 02. 11 Agricultural Land 10. ■ lobs/Housml;Balance 18. la Soil Erosion 26. ■ Wildlife 03. R Air Quality It. ■ Minerals 12 as Solid Waste 27. as Growth Inducing 04, a Aschaeologicall}iisunical 12. ■ Noise 20. 9 Ttalc/RatandWa 28. a Incompatible Land Use laid Os. I3 Coastal Zone 13. a Public Services 21, a TrnRic /Circulation 29. ■ Cumulative EfTeets 06. la Economic 14. a Schools 22. a Vegetation 30. O poser 07. a Fire Hawed 15. 0 Septic Systems 23. ■ Water Quality 08. ■ FloodisawDrainage 16. 0 SewerCapaeiry 24. as Water Supply isu_.____- _.____--- _.._.__.._______ - -__._ --- .- _.... -_ 13. Punaiog (appspa.)Reder•,dSO States 0 Totals 0 14, Presort Land Uscond Zoning Commercial, Industrial and Business is. ProjecfDmcriptlon 7h<resin ias<xpheoge unit will 6e bested sNdtin dseexisGng graded and farad Plans 4D<cmpoursd The Mmpound is located on 3 °Strttt about 500 feet east ofPahn Avena in the City ofHighlaml, San Bernardino Collate. The site nsarthe southeast coma efSeedon 4 ofTIS, R3W SBM as shosm W the USOS- Redlands Quadrangle, 7.5 minute series topographic. ri WaterprodueedatEVWD's1Ve1140AO nionallycontainss iumeonecMmtiensiheteaaedthemte Wndardof30ug rl. The proposedprojem is the construction and operation ofthe Well 40A Resin Ion Exchange system. Water from Wall 40A will be pumped through the resin ion exchange wit when: the minima will bind with the t<sn, thereby alimvingthe water leaving the unit 10mcet the California Department of Health Services Drinking Water standards for use in EVWD'ssystem. During initial start -up ofthe facility, water from thettnumalt unit will be pumped lomobile storage oaks and sampled. At lime it it forecast shat water pumped to the tanks will be delivated w the Districts surface water treatment facility located adjacent to City Creek just northerly of Highland Avenue for aeannam and blending. It is also possible that the tact pump water ifofacseptable quality, will be discharged as surface flow fmm the site - ..- -__ -- - ____ _ - _ _ _ _ _ -__ - __ _ _ __yy,a.ssa_ss ._..,.. UJ 16. Signaturcof Lead Agency Represeatafive Dam QJ% /44.uSv add �„ au 7teviewingAgencies A;i to eai MW W ■ Caltrans District 8 ❑ Dept. of Transportation Planning ❑ Aeronautics • California Highway Patrol • Housing and Community Dev't. ❑ Statewide Health Planning at Health ❑ Food and Agriculture ❑ Public Utilities Commission ❑ Public Works ❑ Corrections ❑ General Services ❑ OLA • Santa Monica Mountains • TRPA • OPR - OLGA • OPR — Coastal • Bureau of Land Management ❑ Forest Service ❑ Other ❑ Other x Resource Agency Catalog Number ❑ Boating / Waterways Date to Agencies _ im Conservation u.l Clearance Date Address Notes; is Fish and Game ❑ Forestry �i ❑ Colorado River Board n Dept. Water Resources ❑ Reclamation ❑ Parks and Recreation it Office of Historic Preservation it Native American Heritage Commission tau ❑ S.F. Bay Cons. And Dev't. Commission ❑ Coastal Commission it Energy Commission esa o State Lands Commission ❑ Air Resources Board ❑ Solid Waste Management Board at SWRCB; Sacramento at RWQCB; Region # 8 (Santa Anal ❑ Water Rights :iii it Water Quality A;i to eai MW W ■ Caltrans District 8 ❑ Dept. of Transportation Planning ❑ Aeronautics • California Highway Patrol • Housing and Community Dev't. ❑ Statewide Health Planning at Health ❑ Food and Agriculture ❑ Public Utilities Commission ❑ Public Works ❑ Corrections ❑ General Services ❑ OLA • Santa Monica Mountains • TRPA • OPR - OLGA • OPR — Coastal • Bureau of Land Management ❑ Forest Service ❑ Other ❑ Other For SCH Use Only: Date Received at SCH Catalog Number Dato Review Starts _ Applicant Date to Agencies _ Consultant Date to SCH Contact Phone Clearance Date Address Notes; ,ai wm dy t.,i .i sd an 9W .14 ,Ai El :a+ '00 :Lt NOTICE OF INTENT TO ADOPT NEGATIVE DECLARATION •r0: Office of Planning and Research, State Clearinghouse 1400 Tenth Street Sacramento CA 95814 Subject: Notice of Preparation on an Initial Study Lead Agency: East Valley Water District Contact: Mr. Ron Buchwald 3654 E. Highland Avenue, Suite 18 Phone: (909) 888 -8986 Highland, CA 92346 The East Vallev Water District is the Lead Agency for the Initial Study for the project described below. The Initial Study has been prepared for the project applicant by Tom Dodson & Associates. The Initial Study makes the proposed findings that with the mitigation measures provided, the project will not have a significant effect on the environment. We need to know the comments and concerns ofinterested and responsible agencies and the public regardingthe content ofthe Initial Study. Thelnitiaf Study and backup information is available at the office of East Valley Water District, 3654 E. Highland Avenue, Suite 13, Highland, CA 92346. Please send your response to Mr. Ron Buchwald at East Valley Water District, P.O. Box 3427, San Bernardino, CA 92413. We will need the name, address, and telephone number of a contact person. Project Title: EAST VALLEY WATER DISTRICT'S PLANT 40 DISPOSABLE RESIN ION EXCHANGE SYSTEM FOR URANIUM REMOVAL PROJECT State Clearinghouse Number: Not assigned yet Project Location: Near the southeast corner of Section 4 of Township I South and Range 3 in the City of Highland, San Bernardino Project Description: The resin ion exchange unit will be located within the existing graded and fenced Plant 40 compound. The compound is located on 3 +d Street about 500 feet out of Palm Avenue in the City of Highland, San Bernardino County. The site near the southeast corner of Section 4 of TI S, R3W SBM as shown on the USGS — Redlands Quadrangle, 7.5 minute series topographic. Water produced at EV WD's Well 40A occasionally contains uranium concentrations that exceed the state standard of 30 ugii. The proposed project is the construction and operation of the Well 40A Resin Ion Exchange system. Water from Well 40A will be pumped through the resin ion exchange unit where the uranium will bind with the resin, thereby allowing the water leaving the unit tomeetthe California Department of calth Services Drinking Water standards for use inEVWD 'ssystem. Duringinitial start -up of the facility, water from the treatment unit will be pumped to mobile storage tanks and sampled. At this time it is forecast that water pumped to the tanks wilt he delivered to the District's surface water treatment facility located adjacent to City Creek just northerly of Highland Avenue for treatment and blending. It is also possible that the test pump water, if of acceptable quality, will be discharged as surface flow from the site. EV W D's decision to fund and operate this water system facility is a discretionary decision or "project" that requires evaluation under the California Environmental Quality Act (CEQA). This negative declaration is EVWD's proposed CEQA determination for this project. Copies o'fthe Initial Study are available for public review at the East Valley Water District, 3654 E. Highland Avenue, Suite 18, Highland, CA 92346. The public review period for the Initial Study shall begin on November4, 2005 and close on December6, 2005. Any comments you have must be submitted in writing no later than the closing date. Date_,, 1 acir g I rr. Robert artin, General Manager East Valley Water District Phone: (909) 888 -8986 bat "W Ur W 60 less "I; —1, ELI W 40 aw; .0 4.1 ,mv wn sal — NOTICE OF INTENT TO ADOPT NEGATIVE DECLARATION TO; _ County of San Bernardino. Clerk of the Board of Supervisors 385 North Arrowhead Avenue San Bernardino CA 92415 Subject: Notice of Preparation on an Initial Study Lead Agency: East Valley Water District Contact: Mr. Ron Buchwald 3654 E. Highland Avenue, Suite IS Phone: (909) 888 -8986 Highland, CA 92346 'the East Valley Water District is the Lead Agency for the Initial Study for the project described below. The Initial Study has 'xen prepared fbr the project applicant by Tom Dodson & Associates. The Initial Study makes the proposed findings that with the mitigation measures provided, the project will not have a significant effect on the environment. We need to know the ;omments and concems of interested and responsible agencies and the public regardingthe contentofthe Initial Study. The Initial Study and backup information is available at the office of East Valley Water District, 3654 E. Highland Avenue, Suite 18, Highland, CA 92346. Please send your response to Mr. Ron Buchwald at East Valley Water District, P.O. Box 3427, San Bemardino, CA 92413. We will need the name, address, and telephone number of a contact person. Project Title: EAST VALLEY WATER DISTRICT'S PLANT 40 DISPOSABLE RESIN ]ON EXCHANGE SYSTEM FOR URANIUM REMOVAL PROJECT Suite Clearinghouse Number. Not assigned yet Project Location: Near the southeast corner of Section 4 of Township I South and Range 3 in the City of Highland, San Bernardino Project Description: The resin ion exchange unit will be located within the existing graded and fenced Plant 40 compound. The compound is located on 3rd Street about 500 feet east of Palm Avenue in the City of Highland, San Bernardino County. The site near the southeast comer of Section 4 of TI S, R3W SBM as shown on the USGS — Redlands Quadrangle, 7.5 minute series topographic. Water produced at EVWD's Well 40A occasionally contains uranium concentrations that exceed the state standard of 30 u(V'I. The proposed project is the construction and operation of the Well 40A Resin Ion Exchange system. Water from Well 40A will be ;pumped through the resin ion exchange unit where the uranium will bind with the resin, thereby allowing the water leaving theunit to meetthe CalifomiaDepartmentof Health Services Drinking Water standards for use in EV WD's system. During initial start-up of the facility, water from the treatment unit will be pumped to mobile storage tanks and sampled. At this time it is forecast that water pumped to the tanks will be delivered to the District's surface water treatment facility located adjacent to City Creek. just northerly of Highland Avenue for treatment and blending. It is also possible that the test pump water, if of acceptal:le quality, wilt be discharged as surface flow from the site. £V WD's decision to fund and operate this water system facility is a discretionary decision or "project" that requires evaluation under the California Environmental Quality Act (CEQA). This negative declaration is EV WD's proposed CEQA determination for this project. Copies ofthe Initial Study are available for public review at the East Valley Water District, 3654 E. Highland Avenue, Suite 18, Highland, CA 92346. The public review period for the Initial Study shall begin on November 4, 2005 and close on December 6, 2005. Any comments you have must be submitted in writing no later than the closing date. Dane_ /�. Mr. obert Marlin, General Manager East Valley Water District Phone: (909) 888 -8986 E=ast Valley Water District's Plant 40 Disposable Resin �u ton Exchange System for Uranium Removal Project INITIAL :STUDY w TABLE OF CONTENTS „ PROJECT DESCRIPTION ................ ............................... 1 Introduction ...................... ............................... 1 Project Location .................................................. 1 Environmental Setting .............. ............................... 1 Project Characteristics .............. ............................... 2 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED ...................... 4 DETERMINATION ...................... ............................... 5 ::v MITIGATION MEASURES ................ ............................... 28 EV- 07911nn®i swdy -li- TOM DODSON & ASSOCIATES :w ENVIRONMENTAL CHECKLIST I. Aesthetics ................... ............................... 6 ll. Agriculture Resources .......... ............................... 7 '49 ill. Air Quality ................... ............................... 8 IV. Biological Resources .......... ............................... 10 V. Cultural Resources ............ ............................... 11 VI. Geology and Solis ............. ............................... 12 ,w VII. Hazards and Hazardous Materials ............................... 14 VIII. Hydrology and Water Quality .... ............................... 17 IX. Land Use and Planning ......... ............................... 19 X. Mineral Resources ............ ............................... 19 XI. Noise ....... .............. ............................... 20 XII. Population and Housing . . ...... ............................... 21 Xiii. Public Services ............... ............................... 22 XIV. Recreation .................. ............................... 22 XV. Transportation / Traffic ......... ............................... 23 XVI. Utilities and Service Systems .... ............................... 25 XVII. Mandatory Findings of Significance ..... I ........................ 26 ::v MITIGATION MEASURES ................ ............................... 28 EV- 07911nn®i swdy -li- TOM DODSON & ASSOCIATES :w EM mast Valley Water District's Plant 40 Disposable Resin ap !cn Exchange System for uranium Removal Project INITIAL STUDY LIST OF FIGURES �Lf Figure 1 Regional Location Map ......... ............................... 29 Figure 2 Vicinity Map ................. ............................... 30 m:a Figure 3 Site Plan .................... ............................... 31 Qd Figure 4 Site Photographs ............. ............................... 32 tau aul •SAS trai EV-079Bnidal Study -Ili- TOM i)ODSON & ASSOCIATES ,w Ldp INITIAL STUDY FOR EAST VALLEY WATER DISTRICT'S PLANT 40 DISPOSABLE RESIN ION EXCHANGE SYSTEM FOR URANIUM REMOVAL PROJECT aW PROJECT DESCRIPTION Introduction East Valley Water District (EVWD or District) is a public agency formed to provide domestic water ' services to customers in the easterly portion of the City of San Bernardino, the City of Highland and some adjacent, unincorporated areas of the County of San Bernardino. The District is governed by a Board of Directors (Board) comprised of five members elected at large from within the District. Well 40A has a pumping capacity of about 1,750 gallons per minute (gpm). The proposed resin ion exchange unit has a treatment capacity of 1,300 gpm. Depending on quality of water produced after treatment and the quality of water from the well, it is possible that the water could be blended and still achieve the standard of 30 ug1l or less. Project Location t� The resin ion exchange unit will be located within the existing graded and fenced Plant 40 compound. The compound is located on 3"' Street about 500 feet east of Palm Avenue in the City of Highland, San Bernardino County, The site near the southeast comer of Section 4 of'I'1 S, R3W SBM as shown on the USGS - Redlands Quadrangle, 7.5 minute series topographic. Figure 1 shows the regional location and Figure 2 is a vicinity map. Figure 3 is a Site Plan and Figure 4 contains site photographs. Environmental Settin The resin ion exchange unit will be located within the compound of Plant 40 which is in a highly urbanized area. Surrounding uses are a mixture of commercial, industrial and business, No native habitat exists on or near the site. The nearest natural area is City Creek located about 1,000 feet from the site. While City Creek normally contains native stream channel habitat, storms of December 2003 destroyed the habitat and the channel is still undergoing sediment removal. Native habitat has not returned and it is projected that sediment removal will not be completed in the near W future. Pro Le -C Characteristics The proposed project is the construction and operation of the Well 40A Resin ion Exchange system. Water from Well 40A will be pumped through the resin ion exchange unit where the uranium will bind with the resin, thereby allowing the water leaving the unit to meet the California Department of Health Services Drinking Water standards. During initial start -up of the facility, water from the treatment unit will be pumped to mobile storage tanks and sampled. At this time it is forecast that water pumped to the tanks will be delivered to the District's surface water treatment facility located adjacent to City Creek just northerly of Highland Avenue for treatment and blending. It is also possible that the test pump water, if acceptable quality, will be discharged as Ev-079 /InIdel Study -1- TOM DODSON & ASSOCIATES W. 4.; East Valley Water District's Plant 40 Disposable Resin n ion Exchange System for Uranium Removal Project INITIAL STUDY surface flow from the site. it is projected this method of sampling will result in about 5 truck trips par- day for up to 2 days resulting in a total of about 25 miles traveled per day. When determined to be of acceptable quality, the treated water will be blended with a 450 gpm untreated bypass stream in a 60,000 gallon forebay and then pumped into the Districts water distribution system for potable water use. When the resin approaches Its removal capacity, the resin will be removed and replaced with fresh resin. The resin is held in HDPE fiberglass filament wound pressure: vessels. Disposable media bag filters (5 micron) are installed inside the unit upstream of the ion exchange vessels to filter out any solids which may be produced by the well. This eliminates the need to backwash the resin. There are a total of four vessels grouped into two pairs. Each pair may be operated with the vessels in parallel, or each pair may alternatively be configured to operated as a lead-lag pair. Due to the extremely slow breakthrough of uranium through the ion exchange resin and the very long resin life, it is planned that this unit normally be operated with all vessels in parallel. A, dedicated flow meter will be installed on each vessel which measures and totals the flow through each individual vessel. Manual throttling valves will be provided on each vessel to allow the adjustment of flows among the vessels in service if desired. The operator will periodically sample the combined treated water delivered by the system as well as the product water from each vessel. Results of the analysis of the samples will indicate when resin must be changed out as is detailed We in the operation and maintenance report that will be approved by the Department of Health Services. Resin change out frequency will depend upon flow rates and whether the unit is operated in parallel mode or lead /lag mode. When the resin has reached its absorption capacity, the resin bed will be isolated and taken off -line by closing the appropriate valves. The spent resin will be removed and a fresh resin bed will replace it. Spent resin will be packaged in Department of Transportation approved container and will remain in the container for dewatering and sampling to analyze the toxic characteristics. The analysis will be conducted by a certified laboratory in accordance with the requirements of federal guidelines 40 CFR 261, state guidelines CCR Title 22 and the Waste Acceptance Criteria established by the disposal facility. Analysis of the spent resin may take up to four weeks. Upon characterization of the spent resin, the unit operator will complete and submit the appropriate forms ( "Generator Waste Product Questionaire" and "Waste Acceptance Criteria Addendum ") to the W cllsposal facility. Currently, the American Ecology Corporation (AEC) Facility located In Grandview, Idaho is identified as the disposal site for spent resin materials. AEC will review the submittal and issue a unique tracking number for the spent resin upon approval. Transportation will be. arranged k,,, via a DOT and EPA certified hauler to the disposal facility. The spent resin will not remain on -site for more than 90 days. The spent resin is expected to be characterized as a Non - Hazardous Material. The resin ion exchange system does not require treatment chemicals. The resin performance was modeled based upon the water chemistry at the site and it was found that no unacceptable changes in water chemistry will result from ion exchange. The computer modef evaluated determined that no substantial change in the water chemistry produced from the site will occur. The resin will be delivered to the site in "conditioned state" to eliminate unacceptable changes in the pH upon initial start up. The 150 hp submersible pump that pumps the well will also pump the wa -ter through the resin ion exchange unit. W Ev- crennwal Study -2- TOM DODsoN & A ssociATEs 6.14 East Valley Water Districts Plant 40 Disposable Resin Ion _Exchange System for Uranium Removal Project INITIAL STUDY W,,, implementation of this project will require the Board of Directors (Board) of the East Valley Water District (District) to approve the expenditure of District funds to construct and operate the proposed facility. While this approval will not result in any direct effects on the physical environment, it will wo provide the approvals and funds that will allow the construction and operations activities that could cause physical changes to the environment at the site. Such a decision by the Board is discretionary and considered a "project" under the Califomia Environmental Quality Act (CEQA) and State CEQA Guidelines Section 15378. Thus, the Board must consider the potential for UJ adverse environmental impacts that may result from implementing this project in order to comply with the requirements of CEQA. The first step in this evaluation is the preparation of an Initial Study. This document focuses on those activities and components of the proposed project that can Ud cause physical change to the existing environment if the Board approves the project and provides the necessary funding to construct and operate the proposed facilities. Operation of this facility may require the California DHS to amend EVWD's permit to operate the water system. The potential environmental effects associated with this project are related to the physical changes to the environment that will result from constructing and operating this project. The revision or issuance of a permit will not directly result in a physical change to the environment. However, it does provide the entitlement for the activities that could result in such changes. This document has been prepared in a mannerthatwiii allow other agencies to utilize this document and EVWD's CEQA determination as their CEQA compliance document and determination for this project. Because impacts associated with permit issuance will not be greater than the impacts associated with implementing the project permitted, no further CEQA compliance document is required. This concludes the project description. if EVWD approves this project, it will be implemented as outlined above. The remainder of this initial Study consists of the most recent CEQA Environ- mental Checklist Form and the substantiation required to support the conclusions presented. Based on the findings and conclusions of this initial Study, EVWD has made a preliminary deter- mination that a Mitigated Negative Declaration is the appropriate CEQA determination for this �l project. A final environmental determination will be made following the close of a 30 -day public review and comment period. Any comments received on the Initial Study will be reviewed and considered by EVWD when making its environmental determination. EVWD will make a final tie decision regarding the appropriate environmental determination forthis proposed project according to CEQA and the State CEQA Guidelines prior to making a decision on approving this project. The Environmental Checklist follows. 94 hu ev- 079AOeiswdy -3- TOM DODSON & ASSOCIATES Ul Lrl East Valley Water District's Plant 40 Disposable Resin ul9 ion Exchange System for Uranlum Removal Project INITIAL STUDY ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. ❑ Aesthetics ❑ Agriculture Resources ❑ Air Quality �J ❑ Biological Resources Q Cultural Resources ❑ Geology /Soils ❑ Ha7,nrds & Hazardous Materials ❑ Hydrology / Water Quality ❑ Land Use / Planning ❑ Mineral Resources ❑ Noise ❑ Population / Housing ❑ Public Services ❑ Recreation ❑ Transportation / Traffic ❑ Utilities / Service Systems ❑ Mandatory Findings of Significance m1i Y.J imi PSI ad ej ul .I say W ev- orannRIBISwaY -4- TOM DODSON &ASSOCIATEs L6 sAo East Valley Water District's Plant 46 Disposable Resin s e Ion Exchange System for Uranium Removal Project INITIAL STUDY " DETERMINATION: (To be completed by the Lead Agency) On the basis of this initial evaluation, the following finding is made: •oii The proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. Although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because adequate mitigation has been provided to reduce potential impacts to a less than significant level. A MITIGATED NEGATIVE DECLARATION will be prepared. The proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. �j The proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect (1) has been adequately analyzed in an earlierdocument pursuantto applicable legal standards, and (2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it may analyze only the effects that remain to be addressed. Lj Although the proposed project could have a significant effect on the environment, syl because ail potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is require. Bill Gatlin ifs• l?s Prepared by 4F Date Torn Dodson & Associates East Valley -Water District Da e Lead Agency ,Wd Isti FV.079AMU81 Study !�1 -5- TOM DODSON & ASSOCIATES ,..I t =a; >t Valley Water District's Plant 40 Disposable Resin k4,; Ion Exchange System for Uranium Removal Project INITIAL ;STUDY ..0 SUBSTANTIATION: a c:. The entirety of the proposed project is located within the fenced and partially perimeter landscaped Plant 40 site. The site contains existing water production facilities which include a one story structure ' housing a well and other equipment. An 8 -foot high, 40 -foot diameter forebay tank is located adjacent to and southerly of the structure. The site is surrounded by commercial development that shield the site visually in all directions except from 3r° Street which adjoins the site on the south. Figure 4 contains aft site photographs. The treatment units be located southerly of and adjacent to the forebay. The units will be housed in an approximately 10'x 40'x e' tall mobile container. The container will of similar size and height as the ,a! existing structures on site and the surrounding area. The proposed operation of the resin ion exchange facility in the Plant40 compound will have no impact on scenic resources as none exist within the viewshed of the site. The proposed structure is of similar height as existing structures inthis highlydeveloped areaand has no potential to obstructviews of more distant scenic resources. No trees, rock outcroppings or historic structures exist on the site. o;l The proposed treatment plant will have no impact on the visual character of the Plant 40 compound. No mitigation is required. d. The Plant 40 site has existing fighting that is lit only when maintenance activities are occtnTing in the a' dark. No new exterior lights will be added to the site for operation of the resin Ion exchange facility. As no new lighting will occur as a result of the project, no mitigation Is required. „ RalAr nce 1. East Valley Water District 2. 'Tom Dodson & Assodates, Site Evaluation, September 2005. �I 'W 1W EV- 07011111tiat Study k,v -6- Tom DODSON & ASSOCIATES Potemaly Lan man Lebo Man IG41 Slgnillwnt SignillwtvAth Slgnlarant No inpad Woetim Incorponttion 1 ry cl trroad I., AESTHETICS —Would the project: 010 a. Have a substantial adverse effect on a scenic vista? ❑ ❑ ❑ N b. Substantially damage scenic resources, including but ❑ ❑ ❑ in; not limited to, trees, rack outcroppings, and historic buildings within a state scenic highway? C. Substantially degrade the existing visual character or ❑ ❑ 12 r "" quality of the site and its surroundings? d. Create a new source of substantial light or glare ❑ ❑ ❑ IYA which would adversely affect day or nighttime views in the area? ..0 SUBSTANTIATION: a c:. The entirety of the proposed project is located within the fenced and partially perimeter landscaped Plant 40 site. The site contains existing water production facilities which include a one story structure ' housing a well and other equipment. An 8 -foot high, 40 -foot diameter forebay tank is located adjacent to and southerly of the structure. The site is surrounded by commercial development that shield the site visually in all directions except from 3r° Street which adjoins the site on the south. Figure 4 contains aft site photographs. The treatment units be located southerly of and adjacent to the forebay. The units will be housed in an approximately 10'x 40'x e' tall mobile container. The container will of similar size and height as the ,a! existing structures on site and the surrounding area. The proposed operation of the resin ion exchange facility in the Plant40 compound will have no impact on scenic resources as none exist within the viewshed of the site. The proposed structure is of similar height as existing structures inthis highlydeveloped areaand has no potential to obstructviews of more distant scenic resources. No trees, rock outcroppings or historic structures exist on the site. o;l The proposed treatment plant will have no impact on the visual character of the Plant 40 compound. No mitigation is required. d. The Plant 40 site has existing fighting that is lit only when maintenance activities are occtnTing in the a' dark. No new exterior lights will be added to the site for operation of the resin Ion exchange facility. As no new lighting will occur as a result of the project, no mitigation Is required. „ RalAr nce 1. East Valley Water District 2. 'Tom Dodson & Assodates, Site Evaluation, September 2005. �I 'W 1W EV- 07011111tiat Study k,v -6- Tom DODSON & ASSOCIATES hAf last Valley Water Districfs Plant 40 Disposable Resin ut Ion Exchange System for Uranium Removal Project INITIAL STUDY Potemally Leas Nan leas than ca Volfirant Slgnifiwnt N/N sigmq,ant No Inpad Malgagon Inw orafiw kMW Impact II. AGRICULTURE RESOURCES — Would the project: Sao a. Convert Prime Farmland, Unique Farmland or ❑ ❑ Q / Farmland of Statewide importance (Farmland) to non - agricultural use? b. Conflict with existing zoning for agricultural use or a Q ❑ Q / Williamson Act contract? C. Involve other changes In the existing environment ❑ ❑ ❑ / which, due to their location or nature, could result in conversion of Farmland to non - agricultural use? w SUBSTANTIATION: a -c. The site is not designated for agricultural use by the City of Highland. No agricultural resources exist on or near the Plant 40 compound. No agricultural resources will be negatively impacted, directly or Indirectly, by this project. Surrounding land use is a variety of commercial /business activities. No agricultural activities will be affected and no mitigation for impacts to agricultural resources is required. ,wA References i. Gtyof Highland General Plan. -iit1 2. Tom Dodson & Associates, Site Evaluation, September 2005. J sli .1d r�l Gall eV- 079nnnlalstudy -7- Tom DODSON & ASSOCIATES .V AJ SL)SSTANTIATION: a•rs. The proposed project is located within the South Coast Air Basin (SoCAB). SoCAB is classified as a nonattainment area for federal 1-hourand 8-hourozone, carbon monoxideand particulate matter (PM10) standards and as a nonattainment area for state ozone and particulate matter (PM,, and PM2.5) standards. The SoCAB is classified as an extreme nonattainment zone for ozone. 01 The South Coast Air Quality Management District (SCAQMD) has prepared the CEQA Air Quality Handbook (CEQA Handbook) which identifies threshold values for emissions to assist local agencies in determining If a project's potential air emissions could pose a significant threat to air quality and air quality standards. SCAQMD has updated certain tables in the CEQA Handbook to reflect revised ' emission factors for on road vehicles and construction equipment. These emission factors are contained in the CARS EMFAC2002 model. Applicable emission factors from both data sources were referenced to forecast potential air impacts. The proposed project is the operation of existing facilities. The treatment units are delivered to the site and placed in mobile containers. As no construction activities will result from the approval of this project, there are no construction emissions to be evaluated. Test pumping and sampling of water from the wa treatment units will result in about 50 miles being traveled for about 2 days to deliver the water from Plant 40 to the District's surface water treatment plant. Emissions associated with these deliveries are considered de minimus. law The units do not produce emissions when operating. The only emissions associated with operation of these facilities will be from monitoring and maintenance visits to the resin unit by District personnel or one EV.0nAnitiat lady -8- TOM DODSON & ASSOCIATES 4 East Valley Water District's Plant 40 Disposable Resin lon Exchange System for Uranium Removal Project INITIAL STUDY �y1 Potentially Stv"Ont Lea anon Lac than 81gnf1antxna Slgnifkent Nc In"d N111gaum tnapmtw lgecl Impact III, AIR QUALITY — Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a. Conflict with or obstruct Implementation of the ❑ ❑ 0 ❑ applicable air quality plan? b. Violate any air quality standard or contribute ❑ ❑ ❑ substantially to an existing or projected air quality violation? dd C. Result in a cumulatively considerable net increase of C:1 ❑ ■ ❑ any criteria pollutant for which the project region is non attainment under an applicable federal or state �d ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? rai d. Expose sensitive receptors to substantial pollutant Q ❑ ❑ concentrations? e e. Create objectionable odors affecting a substantial ❑ ❑ ❑ number of people? AJ SL)SSTANTIATION: a•rs. The proposed project is located within the South Coast Air Basin (SoCAB). SoCAB is classified as a nonattainment area for federal 1-hourand 8-hourozone, carbon monoxideand particulate matter (PM10) standards and as a nonattainment area for state ozone and particulate matter (PM,, and PM2.5) standards. The SoCAB is classified as an extreme nonattainment zone for ozone. 01 The South Coast Air Quality Management District (SCAQMD) has prepared the CEQA Air Quality Handbook (CEQA Handbook) which identifies threshold values for emissions to assist local agencies in determining If a project's potential air emissions could pose a significant threat to air quality and air quality standards. SCAQMD has updated certain tables in the CEQA Handbook to reflect revised ' emission factors for on road vehicles and construction equipment. These emission factors are contained in the CARS EMFAC2002 model. Applicable emission factors from both data sources were referenced to forecast potential air impacts. The proposed project is the operation of existing facilities. The treatment units are delivered to the site and placed in mobile containers. As no construction activities will result from the approval of this project, there are no construction emissions to be evaluated. Test pumping and sampling of water from the wa treatment units will result in about 50 miles being traveled for about 2 days to deliver the water from Plant 40 to the District's surface water treatment plant. Emissions associated with these deliveries are considered de minimus. law The units do not produce emissions when operating. The only emissions associated with operation of these facilities will be from monitoring and maintenance visits to the resin unit by District personnel or one EV.0nAnitiat lady -8- TOM DODSON & ASSOCIATES 4 t,u East Valley Water Districts Plant 40 Disposable Resin ,6a Ion Exchange System for Uranium Removal Project INITIAL STUDY k.: contractors and the transport of waste resin filters to a designated facility. Over the long -term, this project will result in an Increase of Less than one visit per day for monitoring and maintenance. The frequencyof resin change outwili be dependent on operation of the unit. Change outactivities will result in one additional trip to the site on a given day. It forecast that on a maximum day, this project would result in 3 vehicle trips. Therefore, vehicle emissions associated with the project will be de m7Mmis because of the very low number of trips produced by operation activities. The proposed unit will be powered by electricity supplied by Southern California Edison Company `a (SCE). The existing 150 hp well pump will pump water through the resin ion exchange unit. This motor will consume about 110 kWh of electricity per hour of use. Based on data shown on Table A9 -11 -S of the CEQA Handbook, the emissions associated with the generation and consumption of the) additional electricity to power this existing motor is less than significant. The project will only require pumping the water through an additional filter, thus evaluating the expected energy demands of pumping the well as well as passing the water through the filter (as the above figures represent) is more exhaustive than would be required. Therefore, the long -term emissions associated with SCE generating the relatively small amount of electricity needed to operate these proposed facilities is considered non - significant (CEQA Handbook Table A9- 11 -5). Recent studies and reports indicate that adequate generation and distribution facilities are available to meet the anticipated demand for electricity in the SCE service area. No air emissions or odors will be associated with the resin Ion exchange unit. All operations emissions are less than significant, and no mitigation is required. w References 1. South Coast Air Quality management District, CEQA Air Quality Handbook. 2. EMFAC 2002 (Version 22). m 3. Basin water .rL6 MT tkg .m )b71 EV-0799nitial Study -9- TOM DODSON & ASSOCIATES INi us SUBSTANTIATION: a•e. The project is located within an area that contains several state and federally listed plant and animal species. The resin filter unit is located within an existing fenced, graded compound that has been entirely disturbed by past activities. The surrounding area is developed with urban uses Operation of the unit will involve testing and maintenance activities (parking and personnel on site). No vegetation or habitat will be disturbed by operation of the project. Operation of the facility will not impact wildlife migration or nursery sites as the site is already developed and fenced. The proposed project will allow the treatment of (misting water supplies so that it meets drinking water quality standards. No wetlands, marshes or riparian areas occur in the project area and none will be affected by this project. No impact to wildlife resources will result from implementation of the proposed project. saw The entire area around the Plant 40 site is developed with a variety of urban uses. No habitat or natural community conservation plans exist on or near the project site. The nearest conservation plans are W EV -079)1081 study -lo- TOM DODSON & ASSOCIATES w East Valley Water Distriers Plant 40 Disposable Resin as lon Exchange System for Uranium Removal Project INITIAL. STUDY S9i Potentially Less than Less than significant Slpnlfimnixith Slgnifimnt No Impact pAtigatton lncoN mw Impact Impact I1r. BIOLOGICAL RESOURCES— Would the project: 164 a. Have a substantial adverse effect, either directly or ❑ ❑ D ■ through habitat modifications, on any species identified as a candidate, sensitive, or special status la l species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? fs b. Have a substantial adverse effect on any riparian ❑ D ❑ ■ habitat or other sensitive natural community identified in local or regional plans, policies, si regulations or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? C. Have a substantial adverse effect on federally ❑ ❑ ❑ ■ protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? d. Interfere substantially with the movement of any ❑ ❑ ❑ native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery :sites? tit e. Conflict with any local policies or ordinances ❑ ❑ ❑ ■ protecting biological resources, such as a tree preservation policy or ordinance? f. Conflict with the provisions of an adopted Habitat ❑ ❑ D ■ Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? SUBSTANTIATION: a•e. The project is located within an area that contains several state and federally listed plant and animal species. The resin filter unit is located within an existing fenced, graded compound that has been entirely disturbed by past activities. The surrounding area is developed with urban uses Operation of the unit will involve testing and maintenance activities (parking and personnel on site). No vegetation or habitat will be disturbed by operation of the project. Operation of the facility will not impact wildlife migration or nursery sites as the site is already developed and fenced. The proposed project will allow the treatment of (misting water supplies so that it meets drinking water quality standards. No wetlands, marshes or riparian areas occur in the project area and none will be affected by this project. No impact to wildlife resources will result from implementation of the proposed project. saw The entire area around the Plant 40 site is developed with a variety of urban uses. No habitat or natural community conservation plans exist on or near the project site. The nearest conservation plans are W EV -079)1081 study -lo- TOM DODSON & ASSOCIATES w W East Valley Water District's Plant 40 Disposable Resin ta„ Ion Exchange System for Uranium Removal Project INITIAL STUDY tie SUBSTANTIATION: a &b. The project site is located within an area identified as sensitive for archeological resources by the City of Highland General Plan. The proposed resln ion exchange unit will be located at the existing Plant 40 tei compound. No structures other than existing facilities exist onsite. The ground surface of the site has been disturbed by past development, thus there is no potential for surface cultural resources to occur on or near the ground surface. Some minor excavations for piping will be associated with the project. 49 However, these excavations will not exceed a depth of about 5 feet. No potential for impact to sensitive cultural, historical or archaeological resources can be identified. c. The near surface soils in the project area are primarily derived from floodplain deposits and alluvial W deposits. Such recent alluvium is not considered fossiliferous and the potential for paleontologic resources occurring is considered to be very low. The City of Highlands General Plan does not identify any areas within the City of Highland with sensitivity for paleontologic resources. Due to the previous disturbance of the site. The nature of the soils and the shallow excavations, no potential for this project no potential for this project to result in the destruction of a unique paleontologic resource can be identified. d. No available information suggests that human remains may occur on the project site and the potential for such an occurrence is considered low. State and local laws require that local law enforcement agencies (Highland Police Department, San Bernardino County Sheriffs Department, CounlyCoroner's Office) be notified if human remains are encountered. Compliance with these laws Is considered adequate mitigation for potential impacts and no further mitigation Is required. References Iui J. Cilvof Highland General Plan. 2. Tom Dodson &Associates, Site Evaluation, September 2005. iiii EV -079 /tnitial Study is -11- TOM DODSON & ASsociATEs located in the Santa Ana River about 1 mile southerly of the site. No impact to any such plans will result �. and no mitigation is required. Raierunoes Ln 1. Ciry of Highland General Plan. 2, Tom Dodson & Associates, Site Evaluation, September 2005. fdJ ptmbaily Less loan Less lean signiif=nt ffipitfima whit signirMM No Lipacl MifgaWn lncomor"m Vrpwt Impact v. CULTURAL RESOURCES —Would the project: .w a. Cause a substantial adverse change inthesignicance ❑ ❑ Q of a historical resource as defined in §15064.5? aJ b. Cause a substantial adverse change in the significance ❑ ❑ ❑ ■ of an archaeological resource pursuant to §15064.57 C. Directly or indirectly destroy a unique paleontological ❑ ❑ Q ■ resource or site or unique geologic feature? :e9a d. Disturb any human remains, including those interred ❑ ❑ ❑ ■ outside of formal cemeteries? tie SUBSTANTIATION: a &b. The project site is located within an area identified as sensitive for archeological resources by the City of Highland General Plan. The proposed resln ion exchange unit will be located at the existing Plant 40 tei compound. No structures other than existing facilities exist onsite. The ground surface of the site has been disturbed by past development, thus there is no potential for surface cultural resources to occur on or near the ground surface. Some minor excavations for piping will be associated with the project. 49 However, these excavations will not exceed a depth of about 5 feet. No potential for impact to sensitive cultural, historical or archaeological resources can be identified. c. The near surface soils in the project area are primarily derived from floodplain deposits and alluvial W deposits. Such recent alluvium is not considered fossiliferous and the potential for paleontologic resources occurring is considered to be very low. The City of Highlands General Plan does not identify any areas within the City of Highland with sensitivity for paleontologic resources. Due to the previous disturbance of the site. The nature of the soils and the shallow excavations, no potential for this project no potential for this project to result in the destruction of a unique paleontologic resource can be identified. d. No available information suggests that human remains may occur on the project site and the potential for such an occurrence is considered low. State and local laws require that local law enforcement agencies (Highland Police Department, San Bernardino County Sheriffs Department, CounlyCoroner's Office) be notified if human remains are encountered. Compliance with these laws Is considered adequate mitigation for potential impacts and no further mitigation Is required. References Iui J. Cilvof Highland General Plan. 2. Tom Dodson &Associates, Site Evaluation, September 2005. iiii EV -079 /tnitial Study is -11- TOM DODSON & ASsociATEs yl0 Est Valley Water District's Plant 40 Disposable Resin tali Ion Exchange System for Uranium Removal Project INITIAL STUDY Potentially Less than less than a•p Sgnlncent slgnmcant Mth slyN&ant No impact MaigaVan lncoWallon ta"Ct InVad VI. GEOLOGY AND SOILS — Would the project: l;n a. Expose people or structures to potential substantial adverse effects, Including the risk of loss, Injury, or death involving: Rupture of a known earthquake fault, as ❑ ■ ❑ Q delineated on the most recent Alquist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? • Strong seismic ground shaking? ❑ ❑ ■ ❑ Seismic- related ground failure, including ❑ ❑ 0 ❑ liquefaction? uJ • Landslides? ❑ ❑ ❑ aj b. Result in substantial soil erosion or the loss of ❑ ❑ Q 0 topsoil? W C. Be located on a geologic unit or soil that is unstable, ❑ ❑ r ❑ or that would become unstable as a result of the project, and potentially result in onsite or offsite ad landslide, lateral spreading, subsidence, liquefaction or collapse? d. Be located on expansive soil, as defined in Table 18 ❑ ❑ Q 1 -B of the Uniform Building Code (1994), creating substantial risks to life or property? e. Have soils incapable of adequately supporting the ❑ Q Q use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater? SUBSTANTIATION: a. Data to evaluate the potential for geologic and soils constraints to impact this projectwas obtained from the City of Highland General Plan and the official Alquist - Priolo Earthquake Fault Zoning Map issued by the State Geologist for the Redlands Quadrangle. Geologic Rupture The proposed project does not include any human occupancy structures or other uses that will attract people to the site for any activity other than maintenance and monitoring. No portion of the site is tag located within an Alquist - Priolo Special Studies Zone, An Alquist -Priolo Special Studies Zone is located about 3 miles northerly of the site. Due to the nature and location of the project, no potential for ground rupture can be identified. However, because of the potentially dangerous nature of uranium ual EV.07911nUatstudy -12- TOM DODSON & AssoCIATE5 IJA W East Valley Water District's Plant 40 Disposable Resin y c Ion Exchange System for Uranium Removal Project INITIAL STUDY contaminated wastes. the following mitigation is required to insure that no significant impact occurs as a result of damage to the resin ion exchange unit from seismic activity. Vi-1 Affspills orleakage of contaminatedproducts will be remedlated in compliance with applicable federal, state and Iota ►regulations regarding cleanup and disposal of the contaminant released The contaminated waste will be collected and disposed of at an appropriately licensed disposal or treatment facility. Seismic Groundshaking As with much of southern California, the alignment is within a selsmically active area and may be subjected to strong groundshaking during the life of the project. Due to the project proximity to the San Andreas Fault Zone, the site will most likely be subjected to strong ground shaking during the life of the project. The project, however, only proposes to operate a resin filter unit housed in a mobile container. No human occupancy structures are proposed. The project will not place people onsite aside from monitoring and maintenance activities and will not expose people or property to a potential risk of loss, injury or death from seismic groundshaking. Mitigation measure VI -1 is sufficient to reduce impacts to k'W a less than significant level. Seismic Ground Failure, Includino Liquefaction The potential for liquefaction to occur in an area is a function of soil type and depth of groundwater. Soils that are poorly consolidated combined with near surface groundwater ( less than 50 feet) during an earthquake lose their shear strength and take on the properties of a heavy liquid. Liquefaction can result in the loss of foundation support, ground failure due to lateral spreading, and settlement of affected soils. The units will be housed in a mobile container. Testing by EVWD indicates that ground water is about 200 feet below ground surface. Due to the depth to groundwater, the potential for liquefaction to occur °I at the Plant 40 compound is considered less than significant. Subsidence is the shrinking of earth material caused by natural or artificial removal of underlying support. This process occurs in poor, unconsolidated soils and poorly compacted fills. Seismically induced groundshaking, both local and regional, and heavy rainfall are natural causes that may induce subsidence. The substantial lowering of groundwater may also result in subsidence. Thisprojectdoes not propose any additional groundwater pumping. Due to the nature of the project and the We of structures proposed, potential impacts associated with subsidence are considered less than significant. Landslides According to data shown on Figure 6.3 of the City of Highland General Plan, the project is not within an area susceptible to landslides. No impact will result and no mitigation is required. b -d. The project site is located within a highly urbanized area. The Plant 40 site and surrounding area are primarily hardsurfaced or exposed soil is highly compacted, Installation of the treatment unit will not result in any substantial land disturbances. The operation of the resin filter unit has no potential to cause soil erosion. Based on the site conditions and the type of project proposed, it is concluded that implementation of this project will not cause landslides, lateral spreading, subsidence, liquefaction or soil collapse as discussed in item a. No mitigation is required. e. The project does not the use of any subsurface disposal systems. No impact can be identified and no Wig mitigation is required. W EV- 07911nWal SNdy E -13- TOM DODSON & ASSOCIATES t:'a:� Valley Water Distdc:t's Plant 40 Disposable Resin �j,l. Ion Exchange System for Uranium Removal Project INITIAL STUDY fteferahees 1, Cltyof Highland General Plan. 2. Tom Dodson & Assodates, Site Evaluation, September 2005. .yV Patamially lase then lass men SlgnIAMM Sipn'dicantx7m SiTMwnt No Impact Mitigagmincowmilm Impact Imyect VII, HAZARDS AND HAZARDOUS MATERIALS — z� Would the project: £I. Create a significant hazard to the public or the ❑ ❑ N Q ul environment through the routine transport, use, or disposal of hazardous materials? a l b., Create a significant hazard to the public or the ❑ Q ❑ environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? c. Emit hazardous emissions or handle hazardous or ❑ ❑ ❑ acutely hazardous materials, substances, or waste r. within one - quarter mile of an existing or proposed school? all d. Be located on a site which is Included on a list of 13 ❑ [) hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or al the environment? e. For a project located within an airport land use plan Q Q Q 0 or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? f, For a project within the vicinity of a private airstrip, Q ❑ ❑ would the project result in a safety hazard for people residing or working in the project area? g. Impair implementation of or physically interfere with ❑ ❑ ❑ an adopted emergency response plan or emergency evacuation plan'? h. Expose people or structures to a significant risk of ❑ ❑ C] � loss, injury or death involving wildland fires. Including where wildiands are adjacent to urbanized areas or where residences are intermixed with wlldlands? y�l ev'omin%al sway -14- TOM DODSON & ASSOC{ATES gib W1 East Valley Water District's Plant 40 Disposable Resin Ion Exchange System for Uranium Removal Project INITIAL STUDY SUBSTANTIATION: a -c. The proposed project will be under the regulatory authority of the Department of Health Services. The resin exchange unit Will collect and absorb naturally occurring uranium from ground water. Spent resin will be packaged in Department of Transportation approved container and will remain in the treatment unit for dewatering and sampling to analyze the toxic characteristics. The analysis will be conducted by a certified laboratory in accordance with the requirements of federal guidelines 40 CFR 261, state guidelines CCR Title 22 and the Waste Acceptance Criteria established by the disposal facility. Analysis of the spent resin may take up to four weeks. Upon characterization of the spent resin, the unit operatorwill complete and submit the appropriate forms ("Generator Waste Product Questionaire" and "Waste Acceptance Criteria Addendum ") to the disposal facility. Currently, the American Ecology rid Corporation (AEC) Facility located in Grandview, Idaho is identified as the disposal site for spent resin materials. AEC will review the submittal and issue a unique tracking number for the spent resin upon approval. Transportation will be arranged via a DOT and EPA certified hauler to the disposal facility. The spent resin will not remain on -site for more than 90 days. The spent resin is expected to be characterized as a Non-Hazardous Material. The resin ion exchange system does not require treatment chemicals. The resin performance was modeled based upon the water chemistry at the site, and it was found that no unacceptable changes is water chemistry will result from ion exchange. The computer model evaluated the impact to levels of chloride, nitrate, arsenic, sulfate and bicarbonate. The resin will be delivered to the site in "conditioned state" to eliminate unacceptable changes in the pH upon initial start up. The only hazardous materials that will be on -site, other than the uranium collected in the resin units as discussed above, are petroleum products. The cleanup of such petroleum products, if a release occurs, is regulated by State and local regulations that have been determined to be adequate to reduce the risk of exposure of humans to an acceptable level. No schools are located within one quarter milefrom the project area according to information in the EPA rsd Enviromapper Environmental Justice program and Thomas Guide maps. Implementation of Mitigation Measure VIA, as well as compliance with applicable federal, state and local regulations, will reduce potential for this project to result in a short-term accidental release of hazardous materials, explosion, or create a health hazard to the greatest extent feasible. Potential impacts are considered less than significant. No further mitigation other than that required by current regulations is required. <al d. Review of available data (site appearance, USGS map, California Department of Toxic Substance Control's (DTSC) Hazardous Waste and Substances Site List (Cortese List), The Leaking Underground w Storage Tank Information System (LUSTIS) and the US Environmental Protection Agency (EPA) E:nviromapper indicates no past uses on the site that may have involved hazardous materials, These data sources do identify several sites within 1 mile of this, but all are undergoing remediation or have been remedlated. Due to the nature of this project, none of these sites will affect this project nor will this project affect any cleanup efforts. No Impact can be identified and no mitigation required. e &f. Per Figure 6 -7 of the City's General Plan, the project site is located within the influence area of the San Bernardino International Airport but not within an airport layout plan. The site is within 2 miles of a school. People will not be present onsite and the project has no potential to affect people off site or affect airport operations. No impact is forecast, and no mitigation is required. idd g. The proposed project has no potential to result in interference with any emergency or evacuation plan. The resin ion exchange facility is located within an existing EVWD fenced compound. Operation of the wAi EV- 079M'NalSwdy M -15- TOM DODSON & ASSOCIATES M East Valley Water District's Plant 40 Disposable Resin o,u Ion Exchange System for Uranium Removal Project INITIAL STUDY Jul resin ion exchange unit has no potential to impact any emergency or evacuation plan. No mitigation is required. h. Figure 6 -6 of the City's General Plan indicates the site is not within a high fire hazard area. No impact wil will result and no mitigation is required.. Reforonces .n i City of Highland General Plan. 2, Tom Dodson &Associates, Site Evaluation, September 2005. 3, California Department of Topc Substance Control's (DISC) Hazardous Waste and Substances Site Ust (Cortese Lint) 4. California Leaking Underground Storage Tank Inform &on System (LUSTIS) ua S. U.S. Environmental Protection Agency (EPA) Ernviromapper tsr hij ,ua Mill "i ail M .0 ow jW E%1-0M mststudy -16- Tom DODSON&ASSOCIATES 'W t &; All Ev-0791MigcIStUdy -17- TOM DODSON & ASSOCIATES East Valley Water District's Plant 4p Disposable Resin Ion Exchange System for Uranium Removal Project INITIAL STUDY yip Potent lly Lealhan Leas Rion SgOwnl sigoigant With Signiianl No Impact Nlagalbn Incorporation 1r cl Impact Vlll. HYDROLOGY AND WATER QUALITY — Would the project: �4J a. Violate any water quality standards or waste ❑ D ■ ❑ discharge requirements? �Ir b. Substantially deplete groundwater supplies or D ❑ [] ■ Interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre - existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? c. Substantially alter the existing drainage pattern of the ❑ ❑ ❑ ■ site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation onsite or offsite? d. Substantially alter the existing drainage pattern of the ❑ ❑ ❑ ■ site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding onsite or offsite? ail e. Create or contribute runoff water which would ❑ ❑ ■ ❑ exceed the capacity of existing or planned stormwater drainage systems or provide substantial �I additional sources of polluted runoff? f. Otherwise substantially degrade water quality? ❑ ❑ ■ ❑ g. Place housing within a 100 -year flood hazard area as Q ❑ ❑ ■ mapped on a federal Flood Hazard Boundary or ':I.i Flood Insurance Rate Map or other flood hazard delineation map? h. Place within a 100 -year flood hazard area structures ❑ ❑ ❑ ■ which would impede or redirect flood flows? I. Expose people or structures to a significant risk of ❑ ❑ ❑ ■ loss, injury or death involving flooding, including flooding as a result of the failure of a levee or dam? ;gp j. Inundation by seiche, tsunami, or mudflow? ❑ ❑ ❑ ■ All Ev-0791MigcIStUdy -17- TOM DODSON & ASSOCIATES UP East Valley Water District's Plant 40 Disposable Resin rH to r EExchanga4ystemfor Uranium Removal Project INITIAL STUDY SUBSTANTIATION: a. The proposed project Is designed to treat water from Well 40A so that it complies with potable water quality standards for uranium. As discussed under Section Vii. Hazards and Hazardous Waste, the operation of the project will result In removal or uranium from water pumped from Well 40A. No waste water will be generated by this project so no potential to violate any waste discharge requirements will result. No impact can be identified and no mitigation is required. The provision of water of a quality that complies with regulatory standards is considered a benefit to public health and water quality standards. No violation of any water quality standards or waste discharge requirements will resultfrom treatingwater such that it complies with regulatory water quality standards. Mitigation Measure Vi -1 Is sufficient to reduce potential impacts resulting from a spill or leakage to a less than significant level. No further mitigation is required. b. This project does not propose any new withdrawals of groundwater. The proposed project will allow the treatment of water already pumped by We1140A so that it meets drinking water quality standards. This project will not result in new groundwater extractions or direct impacts to groundwater resources. No mitigation is required. ins c,-e. The project will result in the operation of existing facilities. No construction activities are proposed as part of the project. No drainages exist on the site. The project will not alter the existing drainage ttu pattern on or from the site. No mitigation is required. f. The proposed project is awatertreatmentprojectthatwili not substantially degrade water qualityduring operation with the application of Mitigation Measure VI -1. No further mitigation is required. g &h. Figure 6 -5 of the Citys General Plan Indicates that Plant 40 is not within the 100 -year flood zone. No housing is proposed by this project. The project has no potential to place housing within a 100 -year iloodpiain or to place structures within an area which could impede or redirect flood flows because no drainage courses will be affected. Because no alteration of existing drainage patterns will occur, no impact will result, and no mitigation is required. I. The City's General does not identify any areas that are subject risk of flooding from dam failure. No dams or levees exist on or near the project site. People will not be present onsite except for monitoring and maintenance activities. No potential to expose people or property to flooding as a result of dam or levee failure will result. No mitigation is required. j. No large water bodies exist upgradlent of the proposed alignment. No potential to expose people or property to seiche, tsunami or mudflow will result. No mitigation Is required. "�� Refenencas 1. City of Highland General Plan. 2. Tom Dodson & Associates. Site Evaluation. September 2005. 4'w hu; 6 Evnrtnnuersnny 18- TOM GODSON &ASSOCIATES !ntl my East Valley Water District's Plant 40 Disposable Resin t,y Ion Exchange System for Uranium Removal Project INITIAL STUDY Po,dh4ally Len n Lego Ctan wig SlaNheanl SlpnifimlyAP siignifianl No I,ryact Mnipauan tn=pmatian a,gacl khpact DL LAND USE AND PLANNING — Would the project: ual a. Physically divide an established community? ❑ ❑ ❑ a b. Conflict with any applicable land use plan, policy, or Q ❑ ❑ a regulation of an agency with Jurisdiction over the project (including, but not limited to the general plan, specific, plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? C. Conflict with any applicable habitat conservation plan ❑ ❑ ❑ �1d1 or natural community conservation plan? SUBSTANTIATION: a-c. The proposed project is the operation of a resin exchange system that is located on an existing EVW D well compound. The purpose of the project is to treat water so that it can be conveyed to the potable water system. No potential exists for the project to divide an existing community. �i California Government Code Section 53091 exempts water supply facilities from local zoning restric- tions. Such facilities are considered compatible with alt (and use designations. Therefore, fmpfamen- tation of these water supply fact [ties has no potential to conflict with any applicable land use plan, policy Al or regulations. The site Is not within any habitat or natural community conservation plan area. The nearest such area A is located about one mile southerly in the Santa Ana River. This project has no potential to affect such areas. No mitigation is required. Aid References 1. City of Highland General Plan. 2. Tom Dodson & Associates, Site Evaluation, September 2005. aw Pokayyly Ledo Chan Lam then 9lgnlhwnt Signh1=t Wth Stydhcant No 7ngact Mlugatim kcdpaauon Impact Impact ,i X. MINERAL RESOURCES —Would the project: a. Result in the loss of availability of a known mineral ❑ ❑ ❑ resource that would be of value to the region and the residents of the state? b. Result in the loss of availability of a locally important ❑ Q ❑ a mineral resource recovery site delineated on a local general plan, speck plan or other land use plan? Dui EV.079AniIIAl Study ••19- TOM DODSON & ASSOCIATES East Valley Water District's Plant 40 Disposable Resin „tl Ion Exchange System for Uranium Removal Project INITIAL STUDY SUBSTANTIATION: a&b. According to the City's General the project area is designated by the State Geologist as MRZ -1. Such designations are for areas with no significant mineral resources. Therefore this project has no potential �+ to affect mineral resources. No mitigation is required. RdLOMECes wl 1. City of HigMand General Plan. UL'I Potentially Lees than Lees us,n sIty" cant SlgnlgrMant rdln $1QN11amI No Impact Mugatim Incttporeum Impact Impact XI. NOISE — Would the project result in: Ala. a. Exposure of persons to or generation of noise levels ❑ ❑ ❑ in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? of b. Exposure of persons to or generation of excessive ❑ ❑ ❑ groundborne vibration or groundborne noise levels? end c. A substantial permanent increase in ambient noise ❑ ❑ ❑ levels in the project vicinity above levels existing without the project? Wi d. A substantial temporary or periodic increase In ❑ ❑ / ❑ ambient noise levels in the project vicinity above i levels existing without the project? e. For a project located within an airport land use plan ❑ ❑ ❑ or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working ill In the project area to excessive noise levels? f. For a project within the vicinity of a private airstrip, ❑ ❑ ❑ would the project expose people residing or working in the project area to excessive noise levels? SUBSTANTIATION: aac &d. The only potentially sensitive receptors located in the vicinity of the project site are residences, the closest of which is located approximately one - quarter mite north of the site. The existing well pump will M also pump water through the resin ion exchange unit. The existing well is within a structure which virtually eliminates all noise. Therefore, no Increase in ambient noise levels will occur as a result of the project, and no mitigation is required. ad b. The project does not include construction activities or any other activity that could result in excessive groundborne vibration or noise. Because no Impact will result, no mitigation is required. ;aJ Ev- mgnnmei study -20- TOM DODSON & ASSOCIATES iid qdN East Valley Water Districts Plant 40 Disposable Resin ub Ion Exchange System for Uranium Removal Project INITIAL STUDY LAW a &f. No people will be present onsite for extended periods of time. No human occupancy structures are proposed. No potential to expose people to excessive noise levels associated with the proposed project will result, and no mitigation is required. w✓ RefereM11S 1. County of Highland General Plan. u.0 Pownllolly Lest Mn LW than agntkant Spr9floan1vAM slynMcml No Wood Midoation incorporation Impact 6,paq XII. POPUI..ATION AND HOUSING —Would the project: via a. Induce substantial population growth in an area, ❑ ❑ ❑ either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? b. Displace substantial numbers of existing housing, ❑ ❑ ❑ ■ necessitating the construction of replacement housing elsewhere? Will c. Displace substantial numbers of people, ❑ ❑ ❑ a necessitating the construction of replacement housing elsewhere? SUESTANTIATION; a•c. This project does not propose the development of any new housing. No existing housing will be ala displaced. EVW D is obligated to provide adequate water service to its customers. This project is not the development of a new water source but allows the continued use an existing water facility that produces water that does not meet current quality standards. The continued use of an existing water source has no potential to induce growth beyond that existing or allowed. No impact Can be identified and no mitigation is required. No housing exists on the site, therefore, no potential exists for this project to displace people or housing a4 No impact can be identified, no mitigation is required. mA _i Ed10 lad Ev -07911nre81 study -21- TOM DODSON & ASSOCIATES W tral East Valley Water District's Plant 40 Disposable Resin wd Icn Exchange System for Uranium Removal Project INITIAL STUDY kud Polemleily Potentially SlgmMimnt Less Nan SIgnlRcamwiN LOU than Siptigcant No Significant SitnKOeM with Npact Mitigation Incorporation Input Impact )Cltl. PUBLIC SERVICES — Would the project result in Impact ATV. RECREATION -- substantial adverse physical impacts associated with Va. Would the project increase the use of existing ❑ ❑ [] r the provision of new or physically altered govern- recreational facilities such that substantial physical mental facilities, need for new or physically altered deterioration of the facility would occur or be governmental facilities, the construction of which It accelerated? could cause significant environmental Impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: al. Fire protection? ❑ ❑ ❑ 0 b. Police protection? ❑ Q ❑ M y'e G. .Schools? ❑ ❑ ❑ cl. Parks? Q Q ❑ ■ 61. Other public facilities? ❑ ❑ ❑ r LM SUBSTANTIATION: t�ul a -e. The proposed project is a public utility facility. The proposed project will allow the treatment of water so that it meets drinking water quality standards and be placed in the District's supply system. This is viewed as a benefit to fire protection services by maintaining an adequate supply of water for fire fighting. This project will not Increase the need for police protection at the site nor Increase the population so as to affect schools, parks or other public facilities. No impact can be identified and no mitigation is required. h. Does the project include recreational facilities or M require the construction or expansion of recreational "" facilities which might have an adverse physical effect on the environment? tae SUBSTANTIATION: a &b. The proposed project will allow the treatment of water so that it meets drinking water quality standards. This project will not increase the demand for recreational facilities beyond that presently planned for or allowed. Because this project will not result in impacts greater than that already allowed or planned for, no mitigation is required for this project. i� E:vorgnnUStudy -22- TOM DODSON & AssoCIATES f�i Polemleily Lesslhan Less than 1 Significant SitnKOeM with Sgntllpnt No 4sT Impact Mitigation lnwrpertllon Impact Impact ATV. RECREATION -- Va. Would the project increase the use of existing ❑ ❑ [] r W neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be It accelerated? h. Does the project include recreational facilities or M require the construction or expansion of recreational "" facilities which might have an adverse physical effect on the environment? tae SUBSTANTIATION: a &b. The proposed project will allow the treatment of water so that it meets drinking water quality standards. This project will not increase the demand for recreational facilities beyond that presently planned for or allowed. Because this project will not result in impacts greater than that already allowed or planned for, no mitigation is required for this project. i� E:vorgnnUStudy -22- TOM DODSON & AssoCIATES f�i t,ul East Valley Water Districts Plant 40 Disposable Resin W Ion Exchange System for Uranium Removal Project INITIAL. STUDY ft�° potentially Less nun less than sonlflcant $ignfiicentWth SIgMRWnt No Impact Mggallon lncorperabon Inpact 1a XV. TRANSPORTATION ! TRAFFIC — Would the project: wti a. Cause an increase in traffic which is substantial in Q ❑ ■ ❑ relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in "`0 either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at Intersections)? U,0 b. (Exceed, either individually or cumulatively, a level of ❑ ❑ X ❑ service standard established by the county del congestion management agency for designated roads or highways? C. Result in a change in air traffic patterns, including ❑ ❑ ❑ t either an increase in traffic levels or a change in location that results in substantial safety risks? tad d. Substantially increase hazards due to a design ❑ ❑ ❑ ■ feature (e.g., sharp curves or dangerous Intersec- tions) or incompatible uses (e.g., farm equipment)? W e. Result In inadequate emergency access? o a ❑ f. Result in inadequate parking capacity? ❑ ❑ ❑ 0 g. Conflict with adopted policies, plans, or programs ❑ Q ❑ _ supporting alternative transportation (e.g., bus turnouts, bicycle racks)? SUBSTANTIATION: a,b &d. In the short term, delivery of equipment, initial testing and monitoring of the proposed projectwili result in about 10 additional vehicle trips per day by operations personnel. This increase in traffic will be for `i' about 2 or 3 weeks along the affected roadways. This short-term increase in traffic is not considered substantial in relation to existing traffic loads, road capacities or result in congestion at intersections. No impact can be identified and mitigation is required. Over the long -term, this project will result in an Increase of not more than approximately about 2 round trips on a given day for monitoring, maintenance and waste removal. This is not a substantial number of trips that has a potential to adversely affect area roadways. No impact is identified and no mitigation is required. No new roads or existing road redesign is proposed. No new roadway design hazards will result. No mitigation is required. 4ai ev- orennitial study -23- TOM DODSON & ASSOCIATES W. kyI East Valley Water Districts Plant 40 Disposable Resin Wig ion Exdiange System for Uranium Removal Project INITIAL. STUDY C. The project is within the Airport Influence Area (AIA) of San Bernardino International Airport, However, it has no potential to generate an increase in air traffic volumes or affect air traffic patterns. Because no impact can be Identified, no mitigation is required. a. The project is located at an existing facility and will not result in any short or long -term affects on emergency access. No mitigation is required. f. The project is located on an existing water facility that has adequate parking and will not result in a need for additional parking. No mitigation Is required. g. The proposed project will not result in any construction or facilities located within roadway easements and has no potential to adversely affect any alternative transportation plans. No mitigation is required. Ref tr" es cMx t. city of Highland General Plan. 2. am Dodson & Associates, site Evaluation, September2005. Wit r� t, r uU ssr 41 EV -0791166e1 study -24- Tom DODSON &ASSOCIATES tool uJl East Valley Water Districts Plant 40 Disposable Resin ua Ion Exchange System for Uranium Removal Project INITIAL STUDY ,iili pot"dolly Less Nan Less te:m Signtgant Sgnilml with slgNBanl No WOW Mitigation Inc*M=U n tnpscl Wool XVI. UTILITIES AND SERVICE SYSTEMS —Would the project: Will a. Exceed wastewater treatment requirements of the ❑ ❑ p applicable Regional Water Quality Control Board? UJ b. Require or result in the construction of new water or ❑ ❑ � ❑ wastewater treatment facilities or expansion of existing facilities, the construction of which could Lwt cause significant environmental effects? C. Require or result In the construction of new storm p I] ❑ ■ water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? all d. Have sufficient water supplies available to serve the p p fl 1 project from existing entitlements and resources, or are new or expanded entitlements needed? �u e. Result in a determination by the wastewater p p p treatment provider which serves or may serve the W project that It has adequate capacity to serve the project's projected demand In addition to the provider's existing commitments? !ad f. Be served by a landfill(s) with sufficient permitted ❑ ❑ ❑ capacity to accommodate the project's solid waste disposal needs? trJ g. Comply with federal, state, and local statutes and ❑ ❑ ❑ ■ regulations related to solid waste? +1 SUBSTANTIATION: a,b as &e. The proposed resin exchange unit will allow the District to continue to utilize water that has historically been pumped from Well 40A by treating the water so that it meets current water standards. No new water source is proposed. This project will not directly generate waste water nor cause an increase in waste water because this is not a new source of domestic water. This project only allows the continued use of an existing facility. No impact to waste water systems, waste discharge requirements waste water treatment capacities will result. No mitigation is required. G. No new or expanded stormwater drainage facilities are required or associated with this project. No mitigation is required. d. This project will not increase the availability of potable water supplies from this well. It will only allow �nl the continued use of an existing well by treating water that otherwise would not meet new regulatory standards for uranium levels drinking water. No impact will result and no mitigation is required. all Ev- 07911nualstwly -25- TOM DODSON &ASSOCIATES "a East Valley Water District's Plant 40 Disposable Resin eziu Ion Exchange System for Uranium Removal Project INITIAL STUDY wl Mg. Other than possibly some minor amounts of construction and maintenance wastes, this project will not generate wastes that could affect the solid waste system. The resin filters discussed under Section Vi I. Hazards and Hazardous Wastes, will not generate solid waste and will not affect the solid waste system. The solid waste system that services the project area has adequate capacity to accommodate the minor col wastes that could be generated by this project (City of Highland General Plan). No conflict with any solid waste regulations will result, Because no impact can be identified, no mitigation is required. +'n b, Does the project have impacts that are individually [) ❑ ❑ limited, but cumulatively considerable? ( "Cumulative- ly considerable" means that the incremental effects ut of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of tad probable future projects)? c.. Does the project have environmental effects which ❑ ❑ ❑ ■ will cause substantial adverse effects on human dd beings, either directly or indirectly? SUBSTANTIATION: :m a. The proposed project is the operation of the Well 40A Resin Ion Exchange system. Water from W e1140Awill be pumped through the resin ion exchange unit where the uranfum will bind with the resin, thereby allowing the water leaving the unit to meet the California Department of Health Services + Drinking Water standards. The treatedwaterwillbepumpedintotheDistrict 'swaterdistributionsystem for potable water use. The project is located within an area that contains several state and federally listed plant and animal species. All project activities will occur within an existing fenced, gravel " compound. No construction activities will result from the approval of this project.. No structures or other examples of major periods of California history or prehistory are located within the project area and, therefore, none will be affected. b -c. The project consists of the operation of an Resin ion Exchange system to treat water from an existing District well that has been operational for many years. Due to new water quality standards, water produced from the well now exceeds these standards. The purpose of this project is to treat the water �1 produced to allow continued use of the well. No other water projects are associated with or reliant upon this project and no cumulatively considerable Impacts can be identified EV.uywlnWals+udy -26- TOM DODSON &ASSOCIATES Ib1 PokndaNy Less than Less than Significant SIgninonlr.NN sigtanuot No Ingot MlSgaaon Inca,poWan 1"Wat in*" XVII. MANDATORY FINDINGS OF SIGNIFICANCE — um a. Does the project have the potential to degrade the p p ❑ ■ quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or Wo wildlife population to drop below self - sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? +'n b, Does the project have impacts that are individually [) ❑ ❑ limited, but cumulatively considerable? ( "Cumulative- ly considerable" means that the incremental effects ut of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of tad probable future projects)? c.. Does the project have environmental effects which ❑ ❑ ❑ ■ will cause substantial adverse effects on human dd beings, either directly or indirectly? SUBSTANTIATION: :m a. The proposed project is the operation of the Well 40A Resin Ion Exchange system. Water from W e1140Awill be pumped through the resin ion exchange unit where the uranfum will bind with the resin, thereby allowing the water leaving the unit to meet the California Department of Health Services + Drinking Water standards. The treatedwaterwillbepumpedintotheDistrict 'swaterdistributionsystem for potable water use. The project is located within an area that contains several state and federally listed plant and animal species. All project activities will occur within an existing fenced, gravel " compound. No construction activities will result from the approval of this project.. No structures or other examples of major periods of California history or prehistory are located within the project area and, therefore, none will be affected. b -c. The project consists of the operation of an Resin ion Exchange system to treat water from an existing District well that has been operational for many years. Due to new water quality standards, water produced from the well now exceeds these standards. The purpose of this project is to treat the water �1 produced to allow continued use of the well. No other water projects are associated with or reliant upon this project and no cumulatively considerable Impacts can be identified EV.uywlnWals+udy -26- TOM DODSON &ASSOCIATES Ib1 !mu East Valley Water District's Plant 40 Disposable Resin U40 Ion Exchange System for Uranium Removal Project INITIAL STUDY .ni This document evaluated all CEQA issues contained in the latest Initial Study Checklist form. The evaluation determined that either no impact or less than significant impacts would be associated with the issues of: aesthetics, agricultural resources, air quality, cultural resources, hazards, hydrology, land use planning, mineral resources, noise, population and housing, public services, recreation, transportabonitraffic, and utilities. No mitigation was proposed and potential impacts are neither individually or cumulatively significant. For the issues of geology /soils potential impacts were deter- mined to be less than significant both Individually and cumulatively with implementation of identified tru mitigation. C. The treatment of water such that It complies with water quality drinking standards Is considered a benefit to public health and safety (as mandated bythe California Department of Health Services), and has no potential to cause substantial adverse effects on human beings. uW f,47 ilk ifu LVi ill ,,I i® EV -079MtUatStudy 1j*i -27- Tom DODSON & AssocwEs 64 East Valley Water District's Plant 40 Disposable Resin 4,1 Ion Exchange System for Uranium Removal Project INITIAL STUDY ,,,6 M.IT'IGAT ►ON MEASURES VI -1 All spills or leakage of contaminated products will be remediated in compliance with applicable federal, state and local regulations regarding cleanup and disposal of the contaminant released. The wo contaminated waste will be collected and disposed of at an appropriately licensed disposal or treatment facility, Ina w,r tern �LL ir1Y S•i C¢I uJ ad nAn idd ill EV- o1(shnWIS<udy -28- TOM DODSON & ASSOCIATES ItaY FIGURE 1 a Regional Location .1. .0 ad w all M M w iiii vie ab ...a .,ia 99 iw Piloi: C am Arrirv<f� "Cedar Gies :. . Cedarpines.Parlr. vim ,• + Blue JaY a , ' .a 'Crestlino . • 'keArrovfiead". Green Valley Lake i9MiY :. :.: .;: .;, ..u� a. .Tw(n"F'ea Oir"'!� ,1.� .:.e 'o v'a�i' aerrvaue �'�t A :.+ OVallay, View Park sPY3aY ^tea �:c -�-•�♦ ..: "eaeanon,irea 46ea 'Hlgluands!;.{] tenOale w Z vy'ea°• .. Runnin¢.Sprin' ��a.. i:eka S 4aa ml Vordemont.' Ab1 %j Pqa ,,2{ ..Abunlain- abet Rosa` fto] N ue an (.�, APeak, ' aw 59 n r " ' X- San li hlands BemaM'no: eEaat riin rF M �� .. a Project Site! o Fdoomington I,,, a0.... x _ Menton . cart Y Q- - - "tee 1 Loma Linda ryn iA'awi : . Grand Terries... ... •. �„ Yucaipa :t gUhlap Acres • - xlubid $ugarloat. . -•)1.— autlw% 9raid ti. ." "✓`., aEl Casco uup3.o•e) . �a scale 1200• � ��• ml 0 1 2 3 P =316 mi Oaa Zoom 140 Scurce: OeLOrme XMap®4.5 Tom Dodson & Associates �!!n� Environmental Consultants W,I wN 1 .1 1 .0 . wai NJI LAI Sul Aw ,I& LT' IIUI FIGURE 2 Vicinity Map 11W I Source: DeLorme Mape4.6 Tom Dodson & Associates Environmental Consultants 77 :51 0 E 13 A S 1 BM O 1151 R V, & FIGURE 2 Vicinity Map 11W I Source: DeLorme Mape4.6 Tom Dodson & Associates Environmental Consultants 77 e4Y SW r. I wu I wo IAY Lill w huf Lrl EJ� ibi fei FIGURE 3 Site Plan WELL 0 AND0,Y BAONED FD WoNrR WE'LL SOUNDED MONTHLY iVELL 40A 200 H.R 2200 G.P.M. B00fr4RS P40 -/ 126 H -P, /000 G,P.M. P40 -2 75 R.F. / ,-00 G,RM, Source: East Valley Water District 390 ST LOCATION OF ATMENT FACILITY Tom Dodson & Associates Environmental Consultants l_. ' o y 1 ifs A l_. ' o y 1 ifs l_. ' o l_. Association of California Water Agencies Leadership Advocacy Information since i9io MEMORANDUM July 28, 2009 TO: ACWA AGENCY GENERAL MANAGERS AND BOARD PRESIDENTS FROM: JAN JENNINGS, DIRECTOR OF ADMINISTRATION SUBJECT: NWRA ELECTION Membership in ACWA includes membership in the National Water Resources Association (NWRA), which assists in our work toward the development, protection and management of water resources at the federal level. According to NWRA bylaws, California is allowed four positions on the NWRA board and a Policy Development Committee position. One of the board positions is. filled with the Federal Affairs Committee chair. The vice -chair of the Federal Affairs Committee serves as the alternate for the chair. ACWA's Executive Director serves as representative to the Policy Development Committee and the Director of Federal Affairs serves as that alternate. The remaining three directors and one alternate position are to be nominated and elected by ACWA membership. The new directors will serve the 2010 -2011 term, the same as that of the ACWA President. The elected representatives shall assume their respective positions at the first scheduled NWRA meeting in 2010. ACWA is sending this call for nominations to all voting members of ACWA. Enclosed is an excerpt from the ACWA Policy Manual which gives the specifics of the positions, responsibilities of each and expectations, as well as the NWRA meeting schedule and a nomination form. A nominee must receive support from its board either through specific board action or a resolution. A ballot will then be prepared and sent to all voting members with a return deadline. If a tie ocew°s, another ballot will be sent. The election results will be announced by mail and in ACWA News. In this time of increasing legislative and regulatory mandates, it is essential for California to take a proactive posture in NWRA and on its Board. Association of California Water Agencies 910 K Street, Suite 100, Sacramento, California 95814 -3577 916/441 -4545 FAx 916/325-4849 Hall of the States 400 N. Capitol St., N.W., Suite 357 South, Washington, D.C. 20001 -1512 202/434 -4760 cAx 202/434 -4763 www.acwa.com For your information, the NWRA Board meets four times a year in conjunction with each of its regularly scheduled meetings. Other business is conducted via conference calls and through the mail. Elected representatives are expected to attend all noticed meetings. Alternates are encouraged to attend should the representative not be in attendance and as a way of staying informed and knowledgeable about the issues. It is the responsibility of elected representatives and alternates to represent the views of California in their respective positions. The individuals elected must also serve on ACWA's Federal Affairs Committee to provide a link between the two organizations through reports to both the committee and the ACWA Board. We encourage your agency to submit nominees for these positions. Please complete the enclosed form and return it along with a copy of the board action and resume for each individual nominated. All material must be received in the ACWA office no later than September 10, 2009 to be included on the ballot. The enclosed form may be duplicated if additional copies are needed. Should you require further information or have any questions, please feel free to contact me at (916) 441 -4545 or by e -mail at janiQacwa.com Enclosure ii ASSOCIATION OF CALIFORNIA WATER AGENCIES CALIFORNIA CAUCUS NOMINATION FORM FOR NWRA POSITIONS Name of Individual Nominated: Current Title of Nominee: Agency Affiliation: POSITION(S) NOMINATED FOR: [Mark position(s) desired] __NWRA Board of Directors NWRA Board Alternate Brief background description regarding current NWRA participation: Please attach a copy of the district's board action and a resume for the nominee. NOTE: In submitting this nomination, the agency understands it will be responsible for all related costs for participation in all NWRA activities for the individual elected. Nomination Submitted By: District: RETURN COMPLETED FORM BY: September 10, 2009 TO: California Caucus Nominee ACWA Attn: Kelly Smith P.O. Box 2408 Sacramento, CA 95814 -2408 ACWA Board Policy Excerpt 2005 S. NATIONAL WATER RESOURCES ASSOCIATION (June 2001) Membership in the National Water Resources Association (NWRA) assists in ACWA's work toward the development, protection and management of water resources throughout the west. Membership in ACWA includes membership in NWRA. According to NWRA Bylaws, California is allowed four Board positions, one of which shall be the ACWA Federal Affairs Committee Chair, and a Policy Development Committee position. The Vice Chair of the Federal Affairs Committee shall serve as the alternate for the Federal Affairs Committee Chair. In addition, two additional alternates shall be selected for the Board. The association's Executive Director will serve as ACWA's representative to the Policy Development Committee. ACWA's Federal Affairs Director will serve as the alternate to that committee. (Sept. 2005) General Guidelines: a. The two -year term for the positions shall be the same as that of the ACWA Board. (Sept. 2005) b. Requests for nominations will be sent to all voting members of ACWA specifying the positions, responsibilities of each, NWRA meeting schedule, expectations and deadline for return. A nominee must receive support from its board either through specific board action or a resolution. C. In the event there are only three nominations received for membership on the Board and two nominations for alternate to the Board, there will be no election. If an election is held, the three nominees receiving the highest number of votes will serve on the Board of Directors. The nominees receiving the fourth and fifth highest votes will serve as alternates. The election results will be announced in ACWA News and on the ACWA Web site. (Sept. 2005) d. Elected representatives shall assume their respective positions at the same time as the ACWA Board. (Sept. 2005) e. The chair of ACWA's Federal Affairs Committee will provide reports to the Committee and Board regarding NWRA and its activities. National Water Resources Association Future Seminar and Conferences Le_adershi Federal Water Western Water Annual Embassy Suites Washington Court Tamaya Resort _ Hilton Palacio del Rio Phoenix, AZ Washington, DC Santa Ana Pueblo, NM San Antonio, TX Janus g 6 -7, 2009 Mar. 30-Apr. 1, 2009 Jul 29 -31, 2009 Nov. 18 -20 2009 _ Washington Court Snow King Lodge Hotel Del Coronado NOT HELD Washington, DC Jackson Hole, WY San Diego, CA Mar. 22-24,2010 Jul 28 -30, 2010 Nov. 10-12,2010 Washington Court Cheyenne Mt. Resort _ Ventana Canyon Resort. TBA Washington, DC Colorado Springs, CO Tucson, AZ Apr. 4 -6 , 2011 Jul 25 -27 Nov. 15-17,2011 _ Washington Court Sun Valley Resort _ Hotel Del Coronado NOT HELD Washington, DC Sun Valley, ID San Diego, CA Mar. 26 -28, 2012 Jul 25 -27, 2012 Oct. 30 -Nov. 2, 201:2 SubiE:ct to Approval EAST VALLEY WATER DISTRICT May 7, 2009 BUDGET COMMITTEE MEETING MINUTES Director LeVesque called the meeting to order at 3:30 p.m. Vice President Wilson led the flag salute. PRE15ENT: Directors: LeVesque, Wilson, ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Becky Kasten, Accounting Supervisor; Justine Hendricksen, Administrative Manager LEGAI, COUNSEL None GUEST (S): Larry Malmberg, Charles Roberts (Highland Community News) PUBLIC PARTICIPATION There being no verbal or written comments the public participation section was closed. DISCUSSION REGARDING THE 2009 -2010 DRAFT BUDGET The General Manger reviewed the draft budget with the committee. The committee reviewed the District's operating budget including revenue and expense schedules. The committee also reviewed the proposed Capital Replacement and Capital Improvement Plan. The General Manager stated that in the proposed budget there would not be a rate adjustment for this coming year and that he attempted to refine all the District's Capital Improvement Plans. The General Manager stated that there are a number of factors that need to be reviewed in the coming year. (Multi year rate proposals, what projects the Board wants to delay; bond financing and rate structures) ADJOURN The meeting was adjourned at 3:57 p.m. Robert E. Martin, Secretary Budget Committee Meeting Minutes 05/07/09 kph July 27, 2009 To: Board of Directors East Valley Water District Please accept this as my official notice of resignation from the Board of Directors of the East Valley Water District. This resignation will be effective at the end of the regular Board meeting on Augustl 1, 2009. Sincerely, Donald D. Goodin Board President RESOLUTION 2009.17 A RESOLUTION 017 THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF DONALD D. GOODIN'S SERVICE AS DIRECTOR OF THE EAST VALLEY WATER DISTRICT BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District as follows: WHEREAS, DONALD D. GOODIN has served as a member of the Board of Directors of the East Valley Water District continuously since September 1994; and WHEREAS, the said DONALD D. GOODIN served as Vice President of the Board of Directors from December 1999 until December 2001, and President of the Board of Directors from December 2001 until December 2003 and December 2007 until August 2009 and, WHEREAS, the said DONALD D. GOODIN has selflessly performed his duties as a member of the Board, as Vice President and President of the Governing Board of the East Valley Water District in an extremely effective manner and devoted considerable time and immeasurable effort to promote and promulgate successful operations and the affairs of the District; NOW THEREFORE BE IT RESOLVED, that the Members of the Board of Directors of the East Valley Water District and each of them on behalf of each Board Member, Executive Officers, Employees and Constituents of said District, express to DONALD D. GOODIN their gratitude and sincere appreciation of the service he has so unselfishly performed, BE IT FURTHER RESOLVED, that this Resolution become a permanent record of this District and that the original Resolution signed by the within Directors of this Board be presented to DONALD D. GOODIN after being suitably framed. DATED: August 11, 2009 GEORGE E. "Skip" WILSON, VICE - PRESIDENT KIP E. STURGEON, DIRECTOR MATI'S. LE VESQUE, DIRECTOR JAMES MORALES, JR., DIRECTOR ATTEST: ROBERT E. MARTIN, BOARD SECRETARY EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Morales Board Meetings: _14, 28 Conferences and Other Meetings MONTH July 1009 DATE ORGANIZATION PURPOSE _ 8 _ __SB Chamber__ —A.M. Meeting 22 _ _._SB Chamber__ —A.M. Meeting 24 _._Highland Chamber—Award Presentation (Volunteer Service) _11 _ Building Design & Cons._Trends in Green Building Roofs (Workshop Review)____ TOTAL # OF MEETINGS_6_ @ $175.00 each $_1,050.00__ Travel Expenses: (Details on Back) Director's Signature Date of Board Approval EV W D Exo JUL 2009.doc Total Director's Expenses $_1,050.00.= Total Director's Meetings & Expenses $_1,050.00, Less any Advance Payments $ TOTAL DUE DIRECTOR $_1,050.00 —= TRAVEL EXPENSES Lodgings: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES PARKING FEES TOTALFEES $ TOTAL MILES x $.55 per mile $ Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) E VWD EX0 JUL 2009.da EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Le Vesque MONTH JULY 2009 Board Meetings: 14,28 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 7/16 EVWD HQ Comm. 7/17 EVWD Audit Comm. 7/27 EVWD Budget Comm. _7128` _Highland Chamber Monthly meeting 7/30 USGBC Design Build — Cool Roof Trends webcast TOTAL # OF MEETINGS 6 @ $175.00 each $ 1050.00 Travel Expenses: (Details on Back) $ Total Director's Expenses $ 1050.00 Total Director's Meetings & Expenses $ Director's Sian Less any Advance Payments $ Date of Board Approval June 2009 Directors Fees and Expense Report TOTAL DUE DIRECTOR $ 1050Q� TRAVEL EXPENSES Lodgings: (Detailed receipts attached') DATE FUNCTION ATTENDED TOTAL LODGING $ AMOUNT Personal Auto: (Detailed receipts attached') DATE FUNCTION ATTENDED MILES PARKING FEES $ TOTALFEES $ TOTAL MILES x $.55 per mile $ Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached`) DATE FUNCTION ATTENDED AMOUNT TOTALOTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) June 2009 Directors Fees and Expense Report tAJI VALLLY WAItK UIJIKI(-;I DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Don Goodin __ MONTH July 2009 Hoard Meetings: 14, 28 Conferences and Other Meetings DATE ORGANIZATION PURPOSE 15 LAFCO MUNI, Conservation District Item Travel Expenses: (Details on TOTAL # OF MEETINGS 3 @ $175.00 each $ 52:5.00_ Total Director's Expenses $ - -_ Total Director's Meetings & Expenses $____525.00 Director's Signature Less any Advance Payments $ Date of Board Approval August 11, 2009 TOTAL DUE DIRECTOR $ 525.00 Expense ReDw 07.09.dx TRAVEL EXPENSES Lodgings: (Detailed receipts attached *) DATE FUNCTION ATTENDED Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES TOTAL MILES TOTAL LODGING $ TOTALFEES x $,55 per mile AMOUNT PARKING FEES Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) June 2009 Directors Fees and Expense Report Board Meetings: _:-7/*,, 2.17-g ggnfE_rences ani;LOther Meetings _Pkl'E- OW.-IANIZATION PURPOSE b-r.A e- IV 0 Inaycp TOTAL # OF MEETINGS 0 -_L— @ $176.00 each Travel Expenses: (Details on Back) Director's SignatLlre.�t Date of Board Approval I)kmims Foes and Emense RWftdw Total Director's Expenses $ -a- — Total Director's Meetings & Expenses $__L-7-';V. Less any Advance Payments $ -el TOTAL DUE DIRECTOR $.. TRAVEL EXPENSES Lodgings: (Detailed receipts attached *) DATE FUNCTION ATTENDED Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES TOTAL MILES Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ PARKING FEES TOTAL FEES $ _ x $.55 per mile $ TOTAL MEALS AMOUNT Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) June 2009 Direcmrs Fees and Expense Report LAJI VALLEY WAILK UIJIKK-1 DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: ____Morales_ MONTH July 2004 Board Meetings: _14, 28 Conferences and Other Meetings _DATE _ ORGANIZATION _ PURPOSE _ 8 _,_SB Chamber__ —A.M. Meeting 22 _._SB Chamber__ —A.M. Meeting _ 24 _._Highland Chamber_Award Presentation (Volunteer Service) 31 _._Building Design & Cons._Trends in Green Building Roofs (Workshop Review)____ TOTAL # OF MEETINGS-6_@ $175.00 each $_1,050.00__ Travel Expenses: (Details on Back) $ ___ Director's Signature Date of Board Approval EVW U Exo JUL 2009 doc Total Director's Expenses $_1,050.00 -- Total Director's Meetings & Expenses $_1,050.00__ Less any Advance Payments $ TOTAL DUE DIRECTOR $_1,050.00== TRAVEL EXPENSES Lodgings: (Detailed receipts attached) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES PARKING FEES $ TOTAL FEES $ TOTAL MILES x $.55 per mile $ Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) EVWD Exo JUL 2009 dm EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: __ Le Vesque MONTH JULY 2009 Board Meetings: 14, 28 Conferences and Other Meetings _ DATE ,.ORGANIZATION_ PURPOSE 7/16 _ . EVWD _ HQ Comm. 7117 EVWD Audit Comm. _7/27 _ _EVWD _ Budget Comm. 7128' — _Highland Chamber Monthly meeting 7/30 _ .USGBC _ Design Build — Cool Roof Trends webcast TOTAL # OF MEETINGS 6 @ $175.00 each $ 1050.00 Travel Expenses: (Details on Back) $ Total Director's Expenses $ 1050 4S! Total Director's Meetings &Expenses $ __ Director's Sign Less any Advance Payments $ __ Date of Board Approval _ TOTAL DUE DIRECTOR $ 10500 June 2009 Directors Fees and Expense Report TRAVEL EXPENSES Lodain is: (Detailed receipts attached') DATE FUNCTION ATTENDED Personal Auto: (Detailed receipts attached') DATE FUNCTION ATTENDED MILES TOTAL MILES Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED TOTAL LODGING $ TOTALFEES x $.55 per mile TOTAL MEALS AMOUNT PARKING FEES AMOUNT Other: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) June 2009 Directors Fees and Expense Report L /\JI V / \LLLI Y I r ILI\ VIJI I \ICI DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Don Goodin Board Meetings: 14, 28 Conferences and Other Meetings MONTH July 2009 DATE ORGANIZATION PURPOSE 15 LAFCO MUNI, Conservation District Item Travel Expenses: (Details on TOTAL # OF MEETINGS 3 @ $175.00 each $ 52:5.00_ Total Director's Expenses $ Total Director's Meetings & Expenses $ 525.00 Director's Signature Less any Advance Payments $ Date of Board Approval August 11, 2009 TOTAL DUE DIRECTOR $ 525.00 _ Excense Reocl 07- 09.doc TRAVELEXPENSES Lodainas: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT Personal Auto: (Detailed receipts attached') DATE FUNCTION ATTENDED MILES TOTAL MILES TOTAL LODGING $ PARKING FEES TOTAL FEES $ _ x $.55 per mile $ Meals: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS Other: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) June 2009 Direclors Fees and Expense Report Board Meetings: Z gpnt(erences and Other Meetings, DATE ORGANIZATION PURPOSE b7-A e- TOTAL # OF MEETtNGS� @ $975.00 each Travel Expenses: (Details on Back) $ .-6,—_ Director's Signature -14 Date of Board Approval Nmim Fr and E � Raoan_dx Total Director's Expenses $ -a` -- Total Director's Meetings & Expenses $ 1 750. 6`c�l Less any Advance Payments $ -®` TOTAL DUE DIRECTOR $ 17SO, t TRAVELEXPENSES Lod in s: (Detailed receipts attached`) DATE FUNCTION ATTENDED TOTAL LODGING Personal Auto: (Detailed receipts attached ") DATE FUNCTION ATTENDED MILES AMOUNT U PARKING FEES TOTAL FEES $ TOTAL MILES x $.55 per mile $ Meals: (Detailed receipts attached ") DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached') DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) June 2009 Directors Fees and Expense Report EAST VALLEY WA ILK UIJIKIC I DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: sturgeon MONTH July 2009 Board Meetings: 14 & 28 Confoences and Other Meetings DATE ORGANIZATION PURPOSE TOTAL # OF MEETINGS 2 @ $175.00 each $ 350.00 Travel Expenses: (Details on Back) $ Director's Signaturelc_�,-K—,- Date of Board Approval 08/11/09 Total Director's Expenses $ 350.00 Total Director's Meetings & Expenses $ 350.00 Less any Advance Payments TOTAL DUE DIRECTOR $ 350.00 TRAVEL EXPENSES Lgdging,s: (Detailed receipts attached') _DATIE _ FUNCTION ATTENDED AMOIJ14T _ $ fI il TOTAL LODGING $ Personal Auto:. 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Q uj O LL OU O u? a: LL O ? DO wF F- w Qw 2 LL O �I w o z U U) 2 J O Q N W 2 Z C7 � O O O J W W U Q Q Y LU J Q �a CO W w Z O WO R N W ' Q' o 00 H N U Q� W Q of } O J LL OU Of LL Q O m FILL WW 2 LL LL m W U Z W w W LL u) Z W OLL 0 z W 1- f— W Q W on LL O m O O N r r .o O m 3 L U C 3 J U U) Z. ro J OD W N z C7 O z W � Ir o O D h. J CI 0. W (� Y Q z Y 3 W of L J �a U C WW 7 wof w Q¢ LLI LL LL Vi J LL' o, w Q W a. O N LLI W to U 0� z �w LL W Q W LL D O LL. Q U OU L� V? LL C7 O z o a LLJ F- I- W N D LL r O W CI z Z 0 3 L U C 7 J U O 2 M CO co W z U O z O W U' Of O 0z U' W Y J LL' CL LL I W L w a p Z 0 m 3 t U C J J a F- O WW af of v> a a W LL LL (J) w re w° Ua ao x N W U rn 0 Z O� Ww < W LL LL Z a, } O 0 Q LL OU) a < z z m O0 WF °o - W N w LL O LL I W L w a p Z 0 m 3 t U C J J a F- O R coNSF.RVAT104r 0'ST 0UR NqM OURMtS � July 27, 2009 SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT Established 1932 1630 West Redlands Boulevard, Suite A Redlands, CA 92373.8032 (909) 793.2503 Fax: (909) 793.0188 Donald. Goodin, President Board of Directors East Valley Water District 3654 E. Highland Avenue, Ste. 18 Highland, CA 92346 -2607 Subject: LAFCO 3076 Dear Mr. Goodin: P.O. Box 1839 Redlands, CA 92373.0581 Email: info @sbvwcd.dst.ca.us www.sbvwcd.dsz.ca.us Since 2003 LAFCO has been considering the consolidation of the San Bernardino Valley Municipal Water District and the San Bernardino Valley Water Conservation District. On July 15, 2009, with your support, the LAFCO Commissioners voted to deny the consolidation. Our Board of Directors, Staff, and Consultants at the Conservation District wishes to express to you our sincere and humble appreciation for your strong position against the consolidation. You made the right choice for the right reason and have shown that you have the conviction of your words. The Conservation District has committed to changing the way we do business, the way we deal with others, and to improving our agency in a way that will provide increased value to the San Bernardino Basin Area. We are also committed to working closely with LAFCO Staff and all the parties that have been involved in this matter. We are extending the hand of friendship to each and every person, party, and agency that we deal with in an effort to improve all relationships. We thank you for your continued support. Bof,RD Richard W. Corneille Arnold L. Wright Cheryl A. Tubbs GENERAL R. Robert Neufeld OF Clare Henry Day John Longville Melody McDonald MANAGER DIRECTORS Manuel Aranda, Jr. Donald Goodin, President East Valley Water District Page 2 Respectfully, -�j SA-h, Melody onald, President Clare Henry Day, Directo Manuel Aranda, Vice President Cheryl Tu' bs, Director Arnold Wright, Dire for Richard Corneille, Director R. I�obert :r ) The significance of the Sacramento River to your water supply )-•Flood management and levee safety 1 Implementation of the CVP Improvement Act )- State Water Project and Central Valley Project operations )-Restoration of endangered Chinook salmon ).- Groundwater, conjunctive use and area -of- origin water rights ) Environmental restoration projects ). Agriculture /wildlife conservancies and wildlife refuges - )- Impacts of mining on water quality J Farming in the Sacramento Valley ) Possible surface water storage sites This fast paced tour begins at Sacramento International Airport at 7:30 a.m. k3 Wednesday, October 7, travels the length of the Sacramento Valley, and will end at approximately 6 p.m. Friday, October 9 at Sacramento w International Airport. °- Registration: $650 per person, single occupancy room: $525 each for two VIC people sharing a room. Register four or more people for adiscount - single occupancy rooms $600. Fee includes all meals, transportation and hotel accommodations, Chico " Holiday Inn (Wednesday) and the Holiday Inn in Reddin g (Thursday), while on the tour. Participants are responsible for their own transportation to and from Sacramento International Airport. J 's. 1 _ To register, return form to the Foundation with payment; faxed reservations accepted with credit card or purchase order. Or, register securely on -line at rt www.watereducation.org /tours. All reservations are on a first -come, , first- served basis. Deadline to cancel and receive a full refund is 5 p.m. Sept. 23 due to hotel, meal and transportation bookings. Refund request must be in writing. Substitutions may be made at any time. This activity has been approved for Minimum Continuing Legal Education (MCLE) credit by the State Bar of California. The tour also offers California Department of Health Services Continuing Education units for a water plant or wastewater plant operator's license. There is an additional $100 fee to register for these credits. Contact the Foundation for more details.. Additional information and an itinerary will be mailed approximately one month before the tour. Please notify the Foundation prior to the tour if you have a medical condition or other special need. _.. _.. _. The Sacramento River and its tributaries supply 35 percent of California's water. The ;State.Water Project and the federal Central Valley Project both begin in -the Sacramento Valley north of Sacramento. The region's heritage includes decades of f bvR d control, •(and reclamation and farming, and today, is the focal poi#t for many aeti ff'4e including a major effort to restore populations of endangered Chinook salt, r i Y i This tour travels the length of the Sacramento Valley, and includes a houseboafcruise onl�ake-sttaala : ! , The tour is a must for water policy- makers, water board managers and directoi , lavyyers, coristtltanis, journalists and anyone interested in California water issues. The tour is cospausor $y tti , cavoriAi Department of Water Resources and the U.S. Bureau of Reclamation, Mid -Pkif is Region Tentative stops: = Flood control projects Rice fields, orchards and other farm fields) CAI TM ent t oiimentat res ticin slt�s. Feather River Fish Hatchery and Oroville Dam) Red Bluff Diversion Dam) Shasta Danz ). Iron Mout�fain'�. ` clean- up,plant Glenn- Colusa H) pump station and fish screens) - The site of the proposed 5ft s Kesel c oir City - - -- — State Zip Phone () Email Driver's Licensefl.D. Card No._ State Exp. Date Date of Birth_,__ (necessary for security clearance at some facilities) O' Enclosed is my fee: ❑ $650 each, single occupancy room; ❑ $600 each, if 4 or more are registering MnREDucAuoN U '6525 each for two people sharing a room; ❑ $1,000 for 2, if 4 or more people are registering FOUNDATION 717 K Street, Suite 317 U$100 additional for credits Total enclosed $ Sacramento, CA 95814 For payment by: U Visa ❑ MasterCard ❑ American Express P.O. No. (916) 444 -624c (916)448 -769; fax Credit Card No.- - -_ Exp. date. www.watereducation.org www.aquafor.nia.com Signature___ (must be signed to process credit card order) 5 p.m. September 23 is the last day to cancel and receive a full refund. Refund request must be in writing. Substitutions may be made at any time.