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Home My WebLink AboutMinutes - EVWD Board of Directors - 06/23/2009Auproved July 14, 2009 EAST VALLEY WATER DISTRICT NNE 23, 2009 wkav REGULAR BOARD MEETING MINUTES President Goodin called the meeting to order at 3:02 p.m. Director Morales led the flag salute. PRESENT: Directors: Goodin, Morales, Wilson ABSENT: Directors: Le Vesque, Sturgeon STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Fred Stafford, Production Superintendent; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Daniel Otianga (Highland q_fOii Community News), Michael Zlacket, Christine GoeyVaerts APPROVAL OF AGENDA M/S /C (Wilson- Morales) that the June 23, 2009 agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 3:03 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SPECIAL MEETING MINUTES FOR JUNE 3, 2009 M/S /C (Wilson - Morales) that the June 3, 2009 special meeting minutes be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR JUNE 9, 2009 M/S /C (Wilson- Morales) that the June 9, 2009 Board meeting minutes be approved e as submitted. Minutes: 06/23/09 RESOLUTION 2009.10 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING EXECUTION OF A GRANT OF EASEMENT TO THE CITY OF HIGHLAND _. M/S /C (Wilson - Morales) that Resolution 2009.10 be approved. DISBURSEMENTS M/S /C (Wilson - Morales) that General Fund Disbursements #220026 through #220228 distributed during the period of June 9, 2009 through June 17, 2009 in the amount of $781,532.64 and Payroll Fund Disbursements for the period ended June 17, 2009 in the amounts of $210,016.09 and $8,600.86 totaling $1,000,149.59 be approved. GENERAL MANAGERS FEES AND EXPENSES M/S /C (Wilson - Morales) that the General Managers fees and expenses be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE WATER RESOURCES INSTITUTE ANNUAL CONTRIBUTION AND PRESENTATION FROM SUSAN LIEN LONGVILLE Ms Longville provided a power -point presentation regarding the Water Resources T , - Institute (WRI). She reviewed partnerships with local agencies, A131881, landscape planning tools, oral histories, internships, and the annual lifetime achievement awards. Ms Longville also offered her appreciation to the Board for their continued support of WRI. DISCUSSION AND POSSIBLE ACTION REGARDING 2009 -2010 WORKERS' COMPENSATION INSURANCE RENEWAL M/S /C (Wilson - Morales) that the Board approve the proposal submitted from the Special District Risk Management Authority (SDRMA) for the District's Workers' Compensation Insurance. RESOLUTION 2009.11 — A RESOLUTION OF THE BOARD OF DIRECTORS OF EAST VALLEY WATER DISTRICT APPROVING THE FORM AUTHORIZING THE EXECUTION OF A SIXTH AMENDED AND RESTATED JOINT POWERS AGREEMENT AND AUTHORIZING PARTICIPATION IN THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY WORKERS' COMPENSATION PROGRAM M/S /C (Wilson - Morales) that Resolution 2009.11 be approved. 2 Minutes: 06/23/09 RESOLUTION 2009.12 — A RESOLUTION AUTHORIZING APPLICATION TO THE DIRECTOR OF INDUSTRIAL RELATIONS, STATE OF CALIFORNIA FOR A CERTIFICATE OF CONSENT TO SELF - INSURE WORKERS' s ,n COMPENSATION LIABILITIES M/S /C (Wilson - Morales) that Resolution 2009.12 be approved. RESOLUTION 2009.14 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT DISPOSING OF SURPLUS PROPERTY The General Manager reviewed the resolution and the procedures and process to dispose of surplus property with the Board; that the District originally acquired two parcels at this location; that the county condemned one of the parcels for mitigation purposes dealing with the Seven Oaks Dam. M/S (Wilson - Morales) that Resolution 2009.14 be approved. Director Morales voiced his concern regarding the property detail report and the incorrect acreage in exhibit "A ". Vice President Wilson and Director Morales amended their motion and second to approve Resolution 2009.14 using the legal description of the parcel as exhibit "A ". M/S /C (Wilson- Morales) that Resolution 2009.14 be approved using the legal description of the parcel for exhibit "A ". DISCUSSION AND POSSIBLE ACTION REGARDING ACWA's NOMINATION FOR REGION 9 LEADERSHIP (REGION OFFICER AND BOARD MEMBER POSITIONS) No action taken. DISCUSSION REGARDING NEW FEDERAL GROUNDWATER RULE The General Manager reviewed the new Federal Groundwater Rule with the Board; that the rule will be in force at the end of this year; that Mr. Stafford provided a brief memo and fact sheet regarding the rule. Director Morales stated that this is an un- funded mandate and would like to know what the approximate costs are going to be in order for the District to comply with the rule; that the staff should prepare a fact sheet detailing specific bullet points to provide to our legislators. i<uiib 3 Minutes: 06/23/09 President Goodin would like to know if the District's federal lobbyist has been monitoring this rule. DISCUSSION AND POSSIBLE ACTION REGARDING AUTHORIZATION TO WRITE OFF RECEIVABLES RELATED TO DISTRICT PROPERTY DAMAGED BY MOTORISTS Mr. Tompkins reviewed the memorandum with the Board; that the District has tried to recover the costs from the responsible parties but have been unsuccessful on three invoices; that he is requesting authorization from the Board to write off the amounts on the attached listing. Director Morales has suggested that a monetary threshold be set as to when the District should or shouldn't pursue these types of collection actions. M/S /C (Wilson- Morales) that the Board authorize District staff to write off the attached list of receivables related to district property damaged by motorists. DISCUSSION AND POSSIBLE ACTION REGARDING RIMROCK PHONE SYSTEM LEASE PROPOSAL Mr. Tompkins reviewed the phone system lease proposals with the Board; that the current lease expires on August 19 that the Public Outreach Committee has reviewed the proposed leases; that he recommends that the proposal from Rimrock be approved. M/S /C (Wilson - Morales) that the proposal from Rimrock for the District's phone system be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED MAY 31, 2009 Mr. Tompkins reviewed the financial statements with the Board. M/S /C (Wilson- Morales) that the financial statements be accepted. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that there is a FEN/1A meeting in Pasadena on July 2 "a if anyone is interested in attending. Ms Hendricksen stated that the District will be participating in the City of Highlands 4` of July Parade. CONSULTANT REPORTS 4 Minutes: 06123109 Ms McAndrews stated that she presented poster contest awards to students at Lankershim and Belvedere schools this week. * ,, ; ,u COMMITTEE REPORTS a. Legislative (Standing) — Director Morales stated that the City of San Bernardino was trying to issue bonds and has had no takers. b. Budget (Standing) — The budget has been completed. c. Public Outreach (Standing) — Vice President Wilson stated that the phone system was discussed at the last committee meeting. ORAL COMMENTS FROM BOARD OF DIRECTORS President Goodin stated that at a previous board meeting the budget was presented and approved on time but would like to reiterate that any of the items in the budget can be reviewed and/or changed throughout the year; that the headquarters project was previously put on hold but he would like to explore other options that might be available and has requested that this item be placed on the next board agenda; that he will be attending the WESTCAS conference. Information only. REVIEW LETTER FROM CALPERS REGARDING OPEB (OTHER POST EMPLOYEE BENEFITS) Information only. ADJOURN The meeting was adjourned at 4:36 p.m. Georg . Wil l son, President "' . 4 Robert E. Mar"-, ecretary 5 Minutes: 06/23/09