HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/14/2009Approved August 11. 2009
kk.4
EAST VALLEY WATER DISTRICT July 14, 2009
REGULAR BOARD MEETING
MINUTES
�Qamj
The meeting was called to order at 3:00 p.m, by President Goodin.
PRESENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson
ABSENT: Director: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ron Buchwald, District Engineer; Justine Hendricksen,
Administrative Manager; Cecilia Contreras, Administrative Office
Specialist; Gary Sturdivan, East Valley Water District; Eliseo Ochoa,
East Valley Water District
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Jo McAndrews (McAndrews & Boyd); Mark Vargas; Jim Nunn,
Charles Roberts (Highland Community News);
APPROVAL OF AGENDA
M /S /C (Wilson- LeVesque) that the July 14, 2009 agenda be approved as submitted.
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 3:01 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF BOARD MEETING MINUTES FOR MAY 12, 2009
M /S /C (Wilson- Sturgeon) that the Board Meeting Minutes be approved as submitted.
61dj
DISBURSEMENTS
M /S /C (Wilson- Sturgeon) that General Fund Disbursements #220229 through
#220491 which were distributed during the period of June 18, 2009 through July 8, 2009, in
the amount of $1,135,049.26 and Payroll and benefit contributions for the period ended July
8, 2009 and included checks and direct deposits, in the amount of $272,778.11 totaling
$1,407,827.37 be approved.
(Minutes 7/14/2009) cme 1
GENERAL MANAGER'S FEES AND EXPENSES
M/S /C (Wilson - Sturgeon) that the General Manager's fees and expenses be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
HEADQUARTERS PROJECT ON STERLING AVE
President Goodin stated that he would like to see the Headquarters project brought back to the
table; that he would like to see what surplus property the District owns; that he would like to
see the current plans used as much as possible for the project; that he would like an Ad -Hoc
Committee formed to look into costs; that delaying the project could cost more to update
plans at a Iater time.
The General Manager stated that the current plans the District has for the Headquarters needs
to be modified to comply with the new codes.
Director LeVesque stated that he supports exploring alternative options; that he would like to
be on the Headquarters Committee.
MISIC (LeVesque- Wilson) to form a committee to look into options for the
Headquarters project
Director LeVesque and Director Morales were appointed to the Headquarters Ad -Hoc
Committee.
After further discussion, the composition of the Ad -Hoc Committee changed from Director
LeVesque and Director Morales to Director LeVesque and Vice President Wilson.
DISCUSSION AND POSSIBLE ACTION REGARDING VACANT POSITION IN
CUSTOMER SERVICE
M /S /C (LeVesque - Wilson) that the vacant position in Customer Service be filled.
DISCUSSION AND POSSIBLE ACTION REGARDING ACWA'S "SAVE OUR
WATER PUBLIC EDUCATION PROGRAM"
The General Manager stated that this is a statewide conservation program and ACWA is
requesting support from its members; that the suggested donation amount is $10,000.
Director Morales stated that he would like alternative ways to promote water conservation in
the District.
Director Sturgeon stated that he feels the District does not do enough to participate in water
conservation programs and would support a lower donation amount.
No action taken.
� y
�W
(Minutes 7/14/2009) eme 2
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S SSMP
(SEWER SYSTEM MANAGEMENT PLAN)
�w�d
The General Manager stated that this is a final draft of the SSMP
Mr. Sturdivan gave a summary of the SSMP and the regulations that need to be followed by
the District.
M /S /C (Sturgeon- LeVesque) that the District's SSMP (Sewer System Management
Plan) be approved.
RESOLUTION 2009.09 - A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF ROBERT E.
MARTIN'S TWENTY -FIVE YEARS OF SERVICE
M /S /C (I turgeon- Wilson) that Resolution 2009.09 be approved.
Director Morales expressed his appreciation to Robert Martin and his twenty -five years of
service to the District.
RESOLUTION 2009.15 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT FOR THE ELECTION OF DIRECTORS
TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF
4611 DIRECTORS
The General Manager stated that the Board could vote for up to four individuals for the Board
of Directors position for the Special District Risk Management Authority.
M /S /C (LeVesque- Wilson) that Resolution 2009.15 be approved and select Muril N.
Clift and John C. Yeakley as the Board's selections.
DISCUSSION AND POSSIBLE ACTION REGARDING REPAIRS AT WELL #120
The General Manager reported that Well #120 was taken offline; that it was producing sand at
a high rate and was ruining pumps; that crews have removed several tons of sand from the
holding tank; that the District is exploring three different options to correct this problem; that
this was not allocated in the current budget.
No action taken.
DIRECTORS' FEES AND EXPENSES
Director Sturgeon voiced his concern regarding the types of meetings that are being charged
on Directors expense reports; that an Ad -Hoc Committee should be created to review District
and Board policies.
(Minutes 7/14/2009) cmc 3
M /S /C (LeVesque- Wilson) that the Directors' fees and expenses be approved
Director Sturgeon abstained from the vote.
GENERAL MANAGER / STAFF REPORT
Mr. Sturdivan provided a brief update regarding the current grants that the District is looking
into; that the District has been approved for low cost government loans for Plant 134 and
Plant 150; that the loans would be at 2 '/2% interest; that we are waiting on a Letter of Award;
that Eastwood Farms funding falls under Prop 50 and will be fully funded, however, the funds
in this proposition are currently frozen.
The General Manager stated that the LAFCO hearing regarding the consolidation of the Water
Conservation District is July 15, 2009; that the District's position has not changed; that an
Ad -Hoc committee needs to be formed to work with the Auditors to discuss the new
requirement for the audit review; that the Finance department has received a warrant from the
State and more should be coming; that Gary Sturdivan is going to attend a Congressional
meeting in Washington D.C. along with Lucy Jones from USGS (United Stated Geological
Survey): that Mr. Sturdivan will represent water agencies and discuss water issues that came
out of the Golden Guardian exercise in November of 2008.
Ms Hendricksen stated that the Board needs to look at dates for the District's facility tour in
October 2009.
CONSULTANT REPORTS
There were no consultant reports.
COMMITTEE REPORTS
Legislative Committee — Director Morales stated that SB261 has been sent back to the
Committee to be amended and has gone through eight revisions.
ORAL COMMENTS FROM BOARD OF DIRECTORS
President Goodin stated that there is no authority held by an individual Board Member only as
an entire group; that prior approval from the Board may be needed to attend and be
compensated for certain meetings.
Director Sturgeon stated that the Inland Empire Community Newspaper had an article about
the District's 2009 Inland Empire Solar Challenge.
Director Morales stated that he attended webinars to obtain his certificate series.
(Minutes 7/14/2009) Me 4
LETTER OF APPRECIATION TO THE DISTRICT FROM JUDI PENMAN (SAN
BERNARDINO AREA CHAMBER OF COMMERCE)
Information only.
W�d
LETTER OF .APPRECIATION TO THE DISTRICT FROM MELANIE JOHNSON
FOR THE DISTRICTS PARTICIPATION ON THE EAST HIGHLANDS RANCH 2
ANNUAL HOME IMPROVEMENT FAIR
Information only.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING HOSTED BY HESPERIA RECREATION AND PARK
DISTRICT, PERCY 13AKKER COMMUNITY CENTER, HESPERIA, JULY 20, 2009
Information only.
CSDA'S 40 ANNUAL CONFERENCE, RENAISSANCE ESMERALDA RESORT,
INDIAN WELLS, SEPTEMBER 21-24,2009
Information only.
SAN BERNARDINO CHAMBER MIXER AND 2009 AUTO CLUB SPEEDWAY
CHAMBER ZONE, FONTANA, OCTOBER 8, 2009
Information only.
CLOSED SESSION
The Board entered into Closed Session at 4:40 p.m. as provided in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
agenda.
ANNOUNCEMENT OF CLOSED SESSION ACTION
No reportable action at this time.
ADJOURN TO REGULAR SESSION
President Goodin declared that the meeting adjourn to regular session.
ADJOURN
The meeting was adjourned at 5:34 p.m. until the next Board Meeting on July 28, 2009
xz)v ,
eor E. Wilson resident
Robert E. Martin, ecretary
(Minutes 7/14/2009) cme 5