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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/28/2009Approved August i ] 2, 009 EAST VALLEY WATER DISTRICT July 28. 2009 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by President Goodin. Director Morales led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Morales, Sturgeon, Wilson ABSENT: Director: None STAFF: Robert Martin, General Manager; Becky Kasten, Accounting Supervisor; Ron Buchwald, District Engineer; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News), Balaji Kadaba(Nobel Systems), Ronald Butcher (Nobel Systems) *w.0 PUBLIC COMMENTS President Goodin declared the public participation section of the meeting open at 3:02 pm. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M/S /C (Wilson- LeVesque) that the July 28, 2009 agenda be approved as submitted. ltIM: n 9XII W[ LN y M /S /C (Wilson - Sturgeon) that General Fund Disbursements #220492 through 4220702 which were distributed during the period of July 9, 2009 through July 23, 2009, in the amount. of $516,621.97 and Payroll and benefit contributions for the period ended July 22, 2009 and included checks and direct deposits, in the amount of $224,629.22 and $7,761.46 totaling $749,012.65 be approved. GENERAL MANAGER'S FEES AND EXPENSES M /S /C (Wilson- Sturgeon) that the General manager's fees and expenses be approved. ANNUAL REVIEW, DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION 2008.03 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING POLICIES FOR ITS COMPENSATION, REIMBURSEMENT, ETHICS AND SEXUAL HARASSMENT TRAINING, AND INSURANCE COVERAGE The General Manager gave a brief overview of Resolution 2008.03 regarding the Board of Directors policies for its yearly review. President Goodin stated that under direction from the Board Members an ad -hoe committee be formed; that Directors Sturgeon and Morales be part of the committee. Vice President Wilson stated that the policy was reviewed in depth a year ago; that he would like to have the allowable meetings provision reviewed Director LeVesque stated his interpretation of the policy; that allowable meeting charges should be limited to an event where the Board Member represents the District; that public social events not be included. Director Sturgeon stated that the Board policies be reviewed; that he would like to have policies accessible to the public; that he suggests a committee be formed to review all Board policies; that he be included in the policy review committee. Director Morales stated that he concurs with policies being accessible in a central location; that guidelines be defined in the Board policy; that he be included in the policy review committee; that the committee prioritize the policies. DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION 2009.16 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELINQUENT NON -PAID CHARGES TO ANNUAL TAXES LEVIED UPON THE PORPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND UNPAID The General Manager reviewed the process to recover Bad Debt. M/S /C (Wilson - LeVesque) that Resolution 2009.16 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES FROM FREDDY NAVA. 15.1 M /S /C; (LeVesque - Wilson) that the claim for damages be denied and referred to the Districts' Insurance carrier. 4wd ip' DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES FROM RAY SLADE M /S /C (LeVesque - Wilson) that the claim for damages be denied and referred to the Districts' Insurance carrier. DISCUSSION AND POSSIBLE ACTION REGARDING THE GIS DATA CONVERSION CONTRACT The General Manager stated the District is in the process of converting atlas sheets to a GIS system; that the District is considering proposals from two companies; that further discussion is needed. Director Morales expressed concerns regarding the quotes; that he would like to review each of the proposals; he also inquired about on going costs for each company. Mr. Butcher (Nobel Systems) gave a detailed review of Nobel's proposal to clarify any concerns that the District may have on working with their company. Director LeVesque inquired about the data conversion process; how maps are processed. �av Vice President Wilson inquired how tech support is managed President Goodin inquired if, after a decision is made, the District is required to stay with that company for future data conversions; that the Board delay its decision; that staff return with additional information Mr. Buchwald stated that both companies under consideration use the same tools to process the data; that the District is in need of a 2 -year period to complete the data conversion. Director Sturgeon is in favor of utilizing on -shore companies. No action taken. INVESTMENT REPORT FOR QUARTER ENDING JUNE 30, 2009 M/S /C (Sturgeon - Wilson) that the Investment Report for Quarter ending June 30, 2009 be approved. GENERAL MANAGER / STAFF REPORT The General Manager stated that a test pump for Plant #40 will take place this weekend; that he attended a meeting with San Bernardino Valley Municipal Water District regarding their water recharge program; that participation is being requested from agencies to implement water conservation efforts. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS a. Legislative (Standing) — Director Morales stated that he has reviewed the Clean Water Act; that he would like to agendize this matter at the next Board meeting; that he appreciates the efforts from our lobbyists. b. Budget (Standing) — Director LeVesque stated that the Committee discussed the District Mid -year review; that they will further study the District retirement program. c. Public Outreach (Standing) —No report. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Morales stated the he attended the Highland Senior Center Volunteer Luncheon. President Goodin stated that he attended the LAFCO meeting; that he will be moving from the District; that he is tendering his resignation today effective with the close of the Board Meeting on August 11, 2009; that he would like the Board to consider the candidates most beneficial to the Board; that the current Board concentrate of professionalism and qualifications STATE OF THE STATE, HOSTED BY CHAMBER OF COMMERCE GOVERNMENTAL AFFAIRS COMMITTEE, NATIONAL ORANGE SHOW, RENAISSANCE ROOM, AUGUST 7, 2009 The Board took a 5- minute break at 4:13 pm. CLOSED SESSION The Board entered into Closed Session at 4:21 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 4:29 p.m. The items listed on the agenda were discussed in closed session 4i.nO Item # 16 No reportable action. Item # 17 The Board authorized General Counsel with a 5 -0 vote to file a Disclaimer and authorized the General Manager to execute the verification on the Disclaimer. ADJOURN The meeting was adjourned at 4:30 p.m. until the next regularly scheduled Board Meeting. eo ilson, President Roberftin, ecretary 16 31