HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 09/22/2009East Valley
Z Water District
3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA
BOARD MEETING September 22, 2009 3:00 P.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors ".
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
Public Comments
2. Approval of Agenda
CONSENT CALENDAR
3. Approval of Board meeting minutes for September 8, 2009
Approval of Special Board meeting minutes for September 14, 2009
5. Accounts Payable Disbursements: Accounts Payable Checks # 221248 through # 221422
which were distributed during the period of September 3, 2009 through September 16, 2009, in
the amount of $335,626.02 and Payroll and benefit contributions for the period ended
September 16, 2009 and included checks and direct deposits, in the amount of $275,816.87 and
$5,187.19. Total Disbursement for the period $616,630.08
6. General Manager's fees and expenses
OLD BUSINESS
7. Presentation and interview of absent candidate Dennis K. Grimes, E.A. to fill Board vacancy
8. Discussion and possible action regarding selection of finalists to fill Board vacancy
9. Discussion regarding correspondence from DCSE
10. Resolution 2009.19 — A Resolution of the Board of Directors of the East Valley Water District
Establishing an Investment Policy for Public Funds
11. Review and accept Financial Statements for the period ended July 31, 2009
REPORTS
12. General Manager / Staff Reports
13. Consultant Reports
14. Committee Reports
a. Legislative (Standing)
b. Budget (Standing)
c. Public Outreach (Standing)
d. Audit (Ad -Hoc)
e. Headquarters (Ad -Hoc)
f. Polity Committee (Ad -Hoc)
15. Oral comments from Board of Directors
16. Facsimile to the District from Mike Trujillo regarding the continuing crisis with California's water
supply
MEETINGS
17 _ WESTCAS 2009 Fall Conference "ABC's Sustainability of Water and Wastewater in the 21"
Century ", Tucson, Arizona, October 28 -30, 2009
CLOSED SESSION
18. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(b)
One Potential Case
19. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 56956.9(c)
One Potential Case
ADJOURN
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Pursuant to Government Code Section 54954.2(a), any request for a disability - related modification or
accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized
public, meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours
prior to said meeting.
9
Subject to approval
EAST VALLEY WATER DISTRICT September 8, 2009
REGULAR BOARD MEETING
MINUTES
President Wilson called the meeting to order at 3:00 p.m. Mr. Buchwald led the flag
salute.
PRESENT: Directors: Le Vesque, Morales, Sturgeon, Wilson
ABSENT: None
STAFF: Brian Tompkins, Chief Financial Officer; Ron Buchwald, District
Engineer; Gary Sturdivan, Safety and Regulatory Director; Justine
Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST (S): Charles Roberts (Highland Community News), Jo McAndrews
(McAndrews & Boyd), Larry Malmberg, Alex Estrada, Michael
Perez, Mark Vargas (Mission Infrastructure)
APPROVAL OF AGENDA
Pursuant to Government Code Section 54954.2(b)(2), the Board determined by
unanimous vote, and at the request of the Board President, to add the following Old
Business itern to the agenda as the need to take immediate action thereon arose after
the agenda was posted:
5a. DISCUSSION AND POSSIBLE ACTION REGARDING ASSEMBLY BILL
49 AMENDMENTS
M/S /C (Morales- Sturgeon) that the September 8, 2009 agenda be amended and
approved with the revision recommended by the Board President.
PUBLIC PARTICIPATION
There being no verbal or written comments the public participation section was closed.
APPROVAL OF BOARD MEETING MINUTES FOR AUGUST 25, 2009
M /S /C (Sturgeon- LeVesque) that the August 25, 2009 Board meeting minutes be
approved as submitted.
DISBURSEMENTS
Minutes September 8, 2009 jph
M /S /C (Sturgeon - LeVesque) that General Fund Disbursements #221085 through
#221247 were distributed during the period of August 26, 2009 through September 2,
2009, in the amount of $946,381.00 and Payroll Fund Disbursements for the period ended
September 2, 2009 in the amount of $239,528.01 totaling $1,184,909.01 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING THE APPOINTMENT
OF A VICE - PRESIDENT FOR EAST VALLEY WATER DISTRICT'S BOARD
OF DIRECTORS
M /S /C (Sturgeon - Morales) that Matt LeVesque be appointed as Vice President of
East Valley Water District's Board of Directors.
DIRECTORS' FEES AND EXPENSES FOR AUGUST 2009
M /S /C (Sturgeon - LeVesque) that the Directors' Fees and Expenses for August
2009 be approved as submitted.
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES
FROM GUERTH & ASSOCIATES, INC
M/S /C (LeVesque- Sturgeon) that the claim for damages from Guerth &
Associates, Inc be denied and referred to the District's legal counsel and insurance
carrier.
DISCUSSION AND POSSIBLE ACTION REGARDING THE APPOINTMENT
PROCESS FOR THE NEW EAST VALLEY WATER DISTRICT DIRECTOR
Director Morales prepared a draft memorandum outlining the selection and appointment
process that could be used for the special meeting on September 14th. With a consensus
from the Board a number of changes were made to the memorandum outlining the
selection and appointment process that will be used at the special meeting.
No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
POSITION ON ASSEMBLY BILL 1242
M /S /C (LeVesque- Sturgeon) that the Board take an "oppose" position on
Assembly Bill 1242,
GENERAL MANAGER / STAFF REPORTS
No reports at this time.
CONSULTANTS REPORTS
No reports at this time.
2 Minutes September 8, 2009j ph
COMMITTEE REPORTS
a. Legislative (Standing) - Director Morales stated that there is still concern relating
to the Delta package and not enough time to be fully reviewed; that there is some
concern relating to the Army Corps of Engineers and reservoirs. Mr. Sturdivan
gave a 5- minute presentation to the Board regarding the Washington D.C. briefing
that he participated in last month.
b. Budget (Standing) — No report.
c. Public Outreach (Standing) — The committee has a meeting scheduled for
September 22nd
d. Audit (Ad -Hoc) — Mr. Tompkins stated the auditors are focusing on fraud and
fraud protection procedures this year.
e. Headquarters Project (Ad-Hoe)—No report.
f. Policy Committee (Ad -Hoc) — No report.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Morales offered his appreciation to staff as it relates to the Washington D.C. trip
and the worthy result and follow -up that came from the trip.
Director Sturgeon stated that he would like to clarify his comments from the last meeting
relating to the Nobel contract; that he would like the signed contract brought back to the
Board for "information only" purposes. Director Sturgeon also stated that he believes
that Mr. Kennedy and staff have spent a considerable amount of time and money on the
Headquarters .Project and that he is concerned with moving forward with only one piece
of property; that the Exclusive Negotiating Agreement seems premature at this point; that
he has requested that the Headquarters Project be put on hold until the Board appointment
process is complete.
Mr. Kennedy needs direction from the General Manager on prioritizing District projects.
Director Sturgeon offered his appreciation to senior staff (Mr. Tompkins, Mr. Buchwald
and Ms Hendricksen) for everything they do for the District.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS,
PANDA INN, ONTARIO, SEPTEMBER 28, 2009.
Ia \171 Lei 011101
The meeting was adjourned at 4:08 p.m.
Robert E. Martin, Secretary
George E. Wilson, President
Minutes September 8, 2009 jph
Sub to appr ___
EAST VALLEY WATER DISTRICT
SPECIAL MEETING SEPTEMBER 14, 2009
MINUTES
President Wilson called the special meeting to order at 2:00 p.m. Director Sturgeon led
the flag salute.
PRESENT: Directors: Le Vesque, Morales, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: Robert Martin, General Manager; Eileen Bateman,
Executive Assistant; Justine Hendricksen, Administrative
Manager
LEGAL COUNSEL: Mr. Kennedy
GUEST(s): Douglas W. DuBois, Firoz "Frank" Vora, Michael Zlaket,
Larry Malmberg, Michael Perez, Ronald Coats, Jo
McAndrews (McAndrews & Boyd), Charles Roberts
(Highland Community News)
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 2:01
p.m.
Mr. Malmberg asked if it would be possible that he be the first candidate to provide a
five- minute presentation to the Board as his significant other was just taken to the
hospital. The other candidates obliged to Mr. Malmberg's request.
There being no further written or verbal comments, the public participation section was
closed.
DISCUSSION REGARDING THE PROCESS AND PROCEDURES THAT THE
BOARD WIL1L USE TO MAKE THEIR APPOINTMENT
President Wilson asked the General Manager to review the recommended procedures for
the appointment of the District's new Director.
The General Manager stated that two candidates had withdrawn their letters of interest for
the Board position: Mr. Hilario Contreras, Mr. Dennis Mahoney. The General Manager
Special Meeting Minutes: 09/14/09 jph
also stated that Mr. Dennis K. Grimes was not able to attend the Board meeting but is still
interested in the Board position and Mr. Alex Estrada is out of town and wished to
provide his presentation to the Board via a conference call.
Mr. Kennedy arrived at 2:10 p.m.
PRESENTATION AND INTERVIEW OF CANDIDATES TO FILL BOARD
VACANCY
Candidates were each given approximately five (5) minutes for their presentations.
Following each presentation Board members responded with questions for each
candidate. The Board took a break at 3:31 p.m. The Board returned to session at 3:42
p.m.
After the presentation from each candidate the Board voted as follows for the purpose of
creating a short list:
Director Sturgeon voted for Mr. Perez and Mr. DuBois.
Director Morales voted for Mr. Estrada and Mr. Perez.
Vice President LeVesque voted for Mr. Malmberg and Mr. Vora.
President Wilson voted for Mr. Malmberg and Mr. DuBois.
The Board's vote narrowed down the candidates to the top three: Mr. DuBois, Mr.
Malmberg and Mr. Perez.
M/S /C (LeVesque- Sturgeon) that the Board accept the three finalists as stated: Mr.
DuBois, Mr. Malmberg and Mr. Perez.
The three finalists will appear before the Board at a special meeting scheduled for
September 29th at 2:00 p.m.
ADJOURN
The meeting was adjourned at 3:49 p.m.
Robert E. Martin, Secretary
George E. Wilson, President
2 Special Meeting Minutes: 09 /14 /09jph
mooEastValley
VVater District
Board Memorandum
From: Brian W. Tompkins / Chief Financial Officer„"
1
Subject: Disbursements.
Recommendation:
Approve the attached list of accounts payable checks and
payroll issued during the period September 3, 2009
through September 16, 2009.
Date: SEPTEMBER 22, 2009
Background:
Accounts payable checks are shown on the attached listing and include numbers 221248 to 221422 for
A total of $335,626.02.
The source of funds for this amount is as follows:
Unrestricted Funds $335,626.02
Grant: Funds $0.00
Payroll and benefit contributions paid for this period totaled $275,816.87.
Director payroll paid for this period $5,187.19.
Total disbursements $616,630.08.
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East Val ley
Water District
Board Memorandum
From: Brian W. Tompkins /Chief Financial Officer.
I
Subject: General Manager's Expenses.
Recommendation:
Approve the attached list of payments and reimbursements
for General Manager expenses during the period
September 3, 2009 through September 16 ,2009.
Background:
DATE: SEPTEMBER 22, 2009
Business and Travel expenses incurred by the General Manager and paid during the reporting period
stipulated above totaled $1070.02.
A summary of theses expenses by authorized payment methods follows:
American Express — R Martin
843.02
American Express — J Hendricksen
CalCard R Martin
CalCard J Hendricksen
CalCard -- E Bateman
Direct Reimbursement
227.00
Total
1070.02
Dennis K. Grimes, E.A.
August 31, 2009
Robert E. Martin, General Manager
East Valley Water District
3654 E. Highland Avenue, Suite 18
Highland, CA 92346
Dear Mr.Martin:
It was a pleasure meeting you at the last board meeting of East Valley Water District. I have
enclosed a copy of a letter and resume sent to the President of the Board George Wilson.
�Sincer y,
ell
Dennis K. Grimes, ItA.
Dennis K. Grimes, E.A.
September 1, 2009
George E. Wilson, President
East Valley Water District
3654 E. Highland Avenue, Suite 18
Highland, CA 92346
Dear Mr.Wilson:
Please accept this letter as written confirmation of my interest in the current position open on the
Board of Directors of East Valley Water District. As a resident of Highland since 1985, I would
consider it an honor to join you and your fellow board members in service to the constituents of
our community.
I am excited about the opportunity to work with the existing board of the East Valley Water
District on your continued efforts to meet the water needs within the Valley.
My active participation as well as being an advisor on a variety of boards more than qualifies me
to be appointed as a director to the Board. Enclosed you will find a brief resume outlining my
professional experience.
I would consider it a privilege to meet with you or any director to discuss my qualifications in
more detail. Please feel free to contact me at the above number to schedule an interview. Thank
you for your consideration.
Sincer y,
i r „-
Dennis K. Grimes, A.
Dennis K. Grimes, E.A.
Work Owner - operator of Aggressive Tax Service, Redlands, California since
Experience 1988. Specializing in income tax preparation and representation for small
businesses and non- profit organizations.
Previous employment with McGladrey & Pullen, CPAs and Easley &
Martin, CPAs.
Management Former President of Village Lake Homeowners Association
Experience Former board member of Trinity Church, Redlands, California
Current board advisor to Arrowhead Conferences & Events, a non - profit
organization, a subsidiary of Campus Crusade for Christ, International
Current board advisor to Hands of Mercy, International
Education Bachelor of Science, Accounting, Southern Illinois University, 1974
Certifications Enrolled Agent (Enrolled to Practice Before the IRS) since 1991
Accredited Tax Advisor since 1991
Investment Adviser Representative with Genworth Financial Advisers
Corporation since 2002
References John Mace, MD, Loma Linda Children's Hospital 909- 793 -5881
Cindy Saks, CPA, Finance Manager, San Bernardino Valley Municipal
Water District 909 - 387 -9224
George Jorritsma, Board President, South Mesa Water Company
909 - 795 -2401
Contact Dennis K. Grimes, 28615 Strathmore Rd, Highland, CA 92346
Information 909 -557 -5380
September 4, 2009
Board of Directors
East Valley Water District
3654 E. Highland Avenue
Highland, CA 92346
RE: District's GIS Conversion Project Award process
Dear Board Members:
I am writing this letter to respectfully request correction of inaccurate /false statements, regarding
DCSE's proposal, presented to you during your August 11, 2009 meeting for the above referenced
project. I would like to emphasize that this is neither a formal protest to nor an appeal request for the
Board's decision on this matter. We simply want to share with you the inaccuracies and request that
false information regarding our firm to be corrected. As a company policy we do not pursue projects
with clients who have clearly stated preference to work with other firms (i.e., AIS in this case).
DCSE became ware of the Districts decision after it was brought to its attention that the minutes for
the August 11, 2009 Board meeting, posted on District's web site for public, stated that DCSE had
been disqualified for the GIS data conversion project. In reviewing the meeting packet, we
discovered the following inaccurate /false information:
1. "DCSF_ did not meet the requirements of the contract and was eliminated"[Staff Letter
of Recommendation - Dated July 28, 2009] - DCSE was not and is not aware of any "Contract
Requirements ". We were asked to provide an informal cost estimate (one page) and despite
the absence of any formal or informal request for proposal (RFP) or any document stating
District's requirements, DCSE prepared a full proposal stating its assumptions and
understanding based on the fragmented information received fro your staff.
2. " ... They were individually invited to a meeting with staff and provided this
information." "[Letter from Ron Buchwald to Bob Martin "RFP Process" - Dated August 5,
2009] - This statement is inaccurate in general and false when relates to DCSE. DCSE was
not invited to, and did not have any meeting with staff prior to submission of its proposal.
Indeed when our proposal was hand delivered, we were asked why we were delivering a full
proposal, when all needed was a cost estimate.
3. " ... A second meeting with each was performed and ay this time, the costs were
discussed and verified... At this time, it was made clear to both that this conversion
would need to take place over at least two years ... Only Nobel Systems was willing to
perform this work for the same price over two or three years ." "[Letter from Ron
Buchwald to Bob Martin "RFP Process" DCSE met with the staff for the first and only time
regarding this project on April 6, 2009. The meeting had been called by Mr. Buchwald but
23382 Ietil] Creek Rood. Suite 100 La unn t1i IIs. CA 92653 Main: 949.465.3400 Pur: 949.586.814 1
w� +'w.Jcsr.com
he did not attend the meeting and two other staff members attended the meeting. DCSE
discussed its proposal and answered staff's questions. Three main questions from staff and
DCSE's response to them were:
a. Staff: Can the work be done on shore?
DCSE: Yes. However, the provided cost is for off shore conversion plus an additional
QA/QC of the data on shore. The project cost will be considerably higher for complete
on shore conversion.
b. Staff: What would be the cost for on shore conversion?
DCSE: "We can provide you a cost for on shore if requested. Approximately it will be
two times the cost of off shore conversion."
c. Staff: Your proposed schedule calls for completion in 9 months. We do not have
the budget and staff to complete the project in a year. Can you do the project
over 2 -3 years?
DCSE: "Yes we can do the project at a pace that District is comfortable with. However
we need to remind you that as you know GIS is a live system and your data will change
over the 2 -3 years course of the project. You would need to plan for a data update task
as soon as your project is completed."
d. DCSE.- Would you like to complete the water system in the first year and
complete the Sewer System the second year or you prefer two start both systems
at the same time and complete both in two years?
Staff: We are not sure.
As you see the last statement regarding DCSE's refusal to do the work over two or three
years is completely false. Regarding the additional cost, which will be required for new data
or system updates generated during the conversion process, it is included in the selected
vendor's proposal (Nobel Systems) as well although may not have been clearly spelled out
(Please see the bottom portion of the cost proposal, listing price per as -built sheet at $150
per sheet which is much higher than the $70 -$100 sheet for off shore conversion).
Prior to writing this letter, we tried to talk to your staff and get their reasons for DCSE's
disqualification and ask them to correct the records. However, we have received a new reason once
we have responded to the original reason. So far we have received the following reasons:
Reason 1: Staff got the impression DCSE did not want to complete the project in more than one
year! Sorry it must have been a miscommunication!!
Reason 2: Staff got the impression that DCSE cannot do the work on shore! Sorry it must have
been a miscommunication!!
Reason 3: DCSE price was higher. When DCSE responded that there were additional tasks listed
in DCSE's proposal (such as providing District with tools enabling them to create and
print water / sewer atlas books in house) and if removed would have made DCSE's
cost the lowest, we received the following answer from District, which should be
alarming to any Board overseeing and authorizing spending hundreds of thousands of
dollars of rate payers money: ...... IDCSEJcan only deduce that they could have been
lower after looking at Nobel's proposal. Anyone can do this after looking at the other's
proposal and possibly we should have been more educated on the GIS conversion
process to note these apparent differences. It is a dilemma: Educate yourself fully on
GIS (spending thousands of dollars in training and education, if not higher) then
contract with others or contract and learn from the (costly) mistakes as you go.
2938' Mill Cjeok Road, SLik IOU Laguna Hill, CA 92653 :Main: 949 4053400 Fax: 949.58O.8141
wok. .dcwxoni
DSCE's price was higher than Nobel's from what we thought were apples to apples in
comparability. End of story."
DCSE believes that it is the reviewer's responsibility to thoroughly review each and
every proposal and not to look only at the bottom line price and assume he /she is
comparing apples with apples!
As mentioned earlier, this is not a protest or request for appeal of the Board's decision. We simply
want to correct the record. The Board members have shown great sensitivity and interest to financial
well being of local companies by promoting keeping jobs on shore. On the same token we do not
believe the staff's practice in the course of this project has caused unnecessary cost to DCSE when
there was no sincere attempt to conduct a competitive bidding process. It costs money for companies
such as DCSE, AIS, and Nobel to prepare quality proposals and all we expect in return is a level
playing field and fair consideration of our proposals.
DCSE believes implementation of an enterprise geographic information system (EGIS) is a major
undertaking for any organization such as the District. It requires strong and expert project
management from the District ( in -house or outside consultant) throughout its implementation. We
have participated in many successful implementations of EGIS for a fraction of your allocated
budget to this project by following a meaningful GIS implementation plan. We have also witnessed a
few failed attempts with budgets much higher than yours when implementation is done in a trial and
error and lets on learn on the job manner.
We would like to thank you for taking the time and reading this lengthy letter. I also want to wish
you and your staff a very successful implementation of your EGIS. Please do not hesitate to contact
me should you have any questions or need additional information.
Best Regards,
DCSE, Inc.
Masoud S. Hoseyni, Ph.D.
President
(949) 465 -3407 Direct
mboseyni@dcse.com
cc: Mr. Bob Martin, General Manager
23382 MiII Crick Road. Ski itQ 100 Laguna IIilK CA 92653 Moin: 949.465.3400 Pox: 949586.8141
w� +�i.dcse.cam
Board Memorandum
From: Brian W. Tompkins, CFO/Treasurer
Subject: Investment Policy
Recommendation:
Approve Resolution No. 2009.19 adopting the attached
investment policy for the 2009 -2010 fiscal year
Background:
Date: September 22, 2009
Government Code section 53646(a) requires that the Treasurer of a local agency annually render to the
legislative body a Statement of Investment Policy for consideration at a public meeting.
Attached and submitted for your consideration is East Valley Water District's investment policy as
adopted in previous years. The District's policy is more restrictive than the Government Code in that
certain types of investments allowed by Code section 53601 are not incorporated into the attached
policy. The excluded investment types are:
• Banker's acceptances — maximum 180 -day maturity
• Commercial paper — restricted to highest Moody's rating; issued by US Corporations with in-
excess-of $500 million in assets — maximum 270 -day maturity.
• Repurchase and reverse repurchase agreements
• Mortgage securities
• Medium term corporate notes — maximum of 5 years maturity
Per informal instructions from the board when the District began it's investment relationship with
Citizen's Business Bank Wealth Management in September 2003, investments are being limited to
LAIF, and US Treasury Securities and Agency bonds which are highly liquid and safe.
Staff is not recommending any substantive changes to the policy at this time.
RESOLUTION 2009.19
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS
WHEREAS, the Board of Directors of the East Valley Water District ( "the
District ") desires to maintain a formal policy regarding the investment of public funds
pursuant to the requirements of Government Code Sections 5921 and 5360 et seq.; and
WHEREAS, the Board of Directors of the District has employed qualified staff to
invest those fimds in accordance with the law and the terms of the District's investment
policy, as well as in a manner that advances the District's investment objectives of safety,
liquidity and yield.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
District that the East Valley Water District Investment Policy attached hereto as Exhibit
A and incorporated in full herein by this reference is hereby adopted as the formal
investment policy of the District.
BE IT FURTHER RESOLVED that the General Manager and the Treasurer /Chief
Financial Officer of the District are hereby authorized and directed to invest the District's
funds in a manner consistent with the terms hereof and in accordance with any further
directions of the District's Board of Directors.
BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No.
2008.17 adopted by the Board of Directors of the District on August 12, 2008. This
Resolution shall take effect immediately upon its adoption.
ADOPTED this 22nd day of September 2009.
Ayes:
Noes:
Abstain:
Absent:
Attest:
Robert E. Martin, Board Secretary
George E. Wilson, Board President
4*0WEastValley
ater District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
MANUAL
POLICY NO.
8112/2008
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE 1.
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
August 12,2008
Page I of 7
INVESTMENT POLICY:
Purpose:
The purpose of this policy is to establish uniform procedures for investing District funds
in a manner that will provide the highest investment return, with the maximum security,
while meeting the daily cash flow demands of the District. This policy is intended to
conform to all statutes governing the investment of East Valley Water District funds.
Scope:
This policy applies to all financial assets of the East Valley Water District. These funds
are accounted for in the annual District audit. There are no funds excluded from this
policy.
Prudence:
A. Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion and intelligence exercise in the
management of their own affairs; not for speculation, but for investment,
considering the probable safety of their capital as well as the probable income to
be derived.
B. The standard of prudence to be used by investment officials shall be the
"prudent investor" standard (CGC §53600.3) and shall be applied in the context
of managing an overall portfolio.
C. Investment officers acting in accordance with written procedures and the
investment policy and exercising due diligence shall be relieved of personal
responsibility for an individual security's credit risk or market price changes,
provided deviations from expectations are reported in a timely fashion and
appropriate action is taken to control adverse developments
4 AWEastvalley
Water District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
8/1212008
MANUAL
FISCAL POLICIES MANUAL
POLICY NO.
APPROVED BY
POLICY TITLE 1.
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
August 12,2008
Page 2of 7
Objectives
A. As specified in CGC §53600.5, when investing, reinvesting, purchasing,
acquiring, exchanging, selling and managing public funds, the primary
objectives, in priority order, of the investment activities shall be:
1. Safety: Safety of principal is the foremost objective of the investment
program. Investments of the East Valley Water District shall be undertaken
in a manner that seeks to ensure the preservation of capital in the overall
portfolio. To attain this objective, diversification is required in order that
potential losses on individual securities do not exceed the income generated
from the remainder of the portfolio.
2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the
East Valley Water District to meet all operating requirements that might be
reasonably anticipated.
3. Return on Investments: The investment portfolio shall be designed with the
objective of attaining a market rate of return throughout budgetary and
economic cycles, taking into account the investment risk constraints and the
cash flow characteristics of the portfolio.
Delegation Of Authority
A. Authority to manage the investment program is derived from California
Government Code Sections 53600, et seq. Management responsibility for the
investment program is hereby delegated to the General Manager, who shall
establish written procedures for the operation of the investment program
consistent with this investment policy.
B. Procedures should include references to: safekeeping, repurchase agreements,
wire transfer agreements, collateral /depository agreements and banking
services contracts, as appropriate.
East Valley
t DWater District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
MANUAL
POLICY NO.
8/1212008
FISCAL POLICIES MANUAL
_
APPROVED BY
POLICY TITLE 1.
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
August 12,2008
Page 3of 7
C. Such procedures shall include explicit delegation of authority to persons
responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this policy and the
procedures established by the General Manager. The General Manager shall
be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials.
D. Under the provisions of California Government Code 53600.3, the General
Manager is a trustee and a fiduciary subject to the prudent investor standard.
Ethics And Conflicts Of Interest
A. Officers and employees involved in the investment process shall refrain from
personal business activity that could conflict with the proper execution of the
investment program, or which could impair their ability to make impartial
investment decisions.
Authorized Financial Institutions And Dealers
A. The General Manager and /or Financial Officer will maintain a list of financial
institutions, selected on the basis of credit worthiness, financial strength,
experience and minimal capitalization authorized to provide investment services.
In addition, a list will also be maintained of approved security broker /dealers
selected by credit worthiness who are authorized to provide investment and
financial advisory services in the State of California. No public deposit shall be
made except in a qualified public depository as established by state laws.
B. For brokers /dealers of government securities and other investments, the
designated official shall select only broker /dealers who are licensed and in good
standing with the California Department of Securities, the Securities and
Exchange Commission, the National Association of Securities Dealers or other
applicable self- regulatory organizations.
C. Before engaging in investment transactions with a broker /dealer, the General
Manager shall have received from said firm a signed Certification Form. This
tov t
Water er District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
MANUAL
POLICY NO.
811 WOW
FISCAL POLICIES MANUAL
APPROVED BY
POLICY TITLE 11
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
August 12,2008
Page 4of 7
form shall attest that the individual responsible for the East Valley Water
District's account with that firm has reviewed the East Valley Water District's
Investment Policy and that the firm understands the policy and intends to
present investment recommendations and transactions to the East Valley Water
District that are appropriate under the terms and conditions of the Investment
Policy.
Authorized and Suitable Investments:
A. The East Valley Water District as empowered by California Government Code
§53601, et. Seq., established the following as authorized investment:
1. Bonds and Certificates of Participation issued by the East Valley Water District.
2. United States Treasury Bills, Notes & Bonds
3. Registered state warrants or treasury notes or bonds issued by the State of
California
4. Bonds, Notes, warrant or other evidence of debt issued by a local agency within
the State of California.
5. Negotiable Certificates of Deposit issued by federally or state chartered banks or
associations. Not more than 30% of surplus funds can be invested in
certificates of deposit
6. Shares of beneficial interest issued by diversified management companies
(Money Market Mutual Funds) investing in the securities and obligations
authorized by this section. Such funds must carry the highest rating of at least
two of the three largest national rating agencies. Not more than 15% of surplus
funds can be invested in Money Market Mutual funds.
7. Funds held under the terms of a Trust Indenture or other contract or agreement
may be invested according to the provisions of those indentures or agreements.
_4' q I 0 ater Di
__ Wae District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
MANUAL
POLICY NO.
8/12/2008
FISCAL POLICIES MANUAL
_
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
August 12,2008
Page 5of 7
8. Collateralized bank deposits with a perfected security interest in accordance
with the Uniform Commercial Code (UCC) or applicable federal security
regulations.
B. Prohibited Investments. Under the provision of CGC §53601.6 and §53631.5,
the East Valley Water District shall not invest any funds covered by this
Investment Policy in inverse floaters, range notes, interest -only strips derived
from mortgage pools or any investment that may result in a zero interest accrual
if held to maturity.
Collateral ization:
A. All certificates of deposit must be collateralized by U.S. Treasury Obligations.
Collateral must be held by a third party trustee and valued on a monthly basis
Safekeeping And Custody:
A. All security transactions entered into by the East Valley Water District shall be
conducted on a delivery- versus - payment (DVP) basis.
B. All securities purchase or acquired shall be delivered to East Valley Water
District by book entry, physical delivery, or by third party custodial agreement as
required by CGC §53601.
Diversification:
A. The East Valley Water District will diversify its investment by security type and
institution. It is the policy of the East Valley Water District to diversify its
investment portfolio. Assets shall be diversified to eliminate the risk of loss
resulting from over concentration of assets in a specific maturity, a specific
issuer or a specific class of securities.
B. Diversification strategies shall be determined and revised periodically. In
establishing specific diversification strategies, the following general policies and
constraints shall apply:
4WD Eastvalley
Water District
POLICE' AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL DATE
8/1212008
MANUAL
FISCAL POLICIES MANUAL
POLICY NO.
APPROVED BY
POLICY TITLE 11
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
August 12,2008
Page 6of 7
1. Portfolio maturities shall be matched versus liabilities to avoid undue
concentration in a specific maturity sector
2. Maturities selected shall provide for stability of income and liquidity.
3. Disbursement and payroll dates shall be covered through maturities
investments, marketable U.S. Treasury bills or other cash equivalent
instruments such as money market mutual funds.
Reporting:
A. In accordance with CGC §53646(b)(1), the General Manager and /or Financial
Officer shall submit to each member of the Board of Directors a quarterly
investment report. The report shall include a complete description of the
portfolio, the type of investments, the issuers, maturity dates, par values and the
current market values of each component of the portfolio, including funds
managed for EVWD by third party contracted managers. The report will also
include the source of the portfolio valuation.
B. As specified in CGC §53646(e), if all funds are placed in LAIF and /or FDIC
insured accounts, the foregoing report elements may be replaced by copies of
the latest statement from such institutions.
C. The report must also include a certification that (1) all investment actions
executed since the last report have been made in full compliance with the
Investment Policy and (2) the East Valley Water District will meet its
expenditures obligations for the next six months is required by CGC
§53646(b)(2) and (3) respectively. The General Manager and /or Financial
Officer shall maintain a complete and timely record of all investment
transactions.
Investment Policy Adoption:
A The Investment Policy shall be adopted by resolution of the East Valley Water
District. Moreover, the Policy shall be reviewed on an annual basis, and
modifications must be approved by the Board of Directors.
�DEast Valley
__ Water District
POLICY AND PROCEDURE
EAST VALLEY WATER DISTRICT
APPROVAL, DATE
MANUAL
POLICY NO.
8/12/2008
FISCAL POLICIES MANUAL
53601 (a)
APPROVED BY
POLICY TITLE
EFFECTIVE DATE
BOARD OF DIRECTORS
INVESTMENT POLICY
August 12,2008
Page 7of 7
None
None
Table 1
Investments Authorized By East Valley Water District
In Accordance With California Government Code §53501
CGC
Investment Type
Maximum
Maturity
Auth.
Limit %
Required
Rating
53601 (a)
Local A enc Bonds
5 Years
None
None
53601 (b)
U.S. Treasury Bills, Notes, Bonds
5 Years
None
None
53601 (c)
State Registered Warrants, Notes or Bonds
5 Years
None
None
53601 (d)
Notes, Bonds of Other Local Calif. Agencies
5 Years
None
None
53601 (e)
U.S. Agencies
5 Years
None
None
53601 (h)
Negotiable Certificates of Deposit
5 Years
30%
None
53601 (k)
Money Market Mutual Funds & Mutual Funds
5 Years
15%
2 -AAA
53601 (m)
Collateralized Bank Deposits
5 Years
None
None
53601 (d)
Local Agency Investment Fund (LAIF)
N/A
None
None
Mutual funds maturity may be defined as the weighted average maturity; money market mutual funds
must have an average maturity of 90 days or less, per SEC regulations
East Valley Water District
Balance Sheet - Unaudited
July 31, 2009
ASSISTS
UTILITY PLANT - at cost:
Utility Plant in Service - water department $116,197,432
Utility Plant in Service - sewer department 26,640,994
142,838,426
Less: Accumulated Depreciation (42,438,763)
100,399,663
Construction in Progress 16,500,795
116,900,458
RESTRICTED ASSETS:
Emergency Reserve 2,192,925
COP Debt Service Funds - Trust Accts 971,108
Construction Funds 618,130
_ 3,782,163
CURRENT ASSETS:
Cash and Investments 8,694,693
Less: Restricted Cash and Investments 3,782,163
4,912,530
Accounts Receivable (net of allowance)
1,633,803
Other Receivables (net of allowance)
902,926
Allowance for Uncollectibles
(6,463)
Grants Receivable
387,384
Inventory
1,126,433
Prepaid Expenses
272,160
9,228,773
OTHER ASSETS AND DEFERRED COSTS (Net of Amortization):
Bond discount and incidental bond expenses 3,050
Deferred financing charges 176,618
179,668
TOTAL_ ASSETS 130,091,062
East Valley Water District
Balance Sheet - Unaudited
July 31, 2009
LIABILITIES AND (EQUITY
LONCn I'ERM DEBT:
Certificates of Participation due after one year $5,748,692
Installment Payment Obligations 13,883,731
DWR Loan 145,385
Less: Deferred amount on refunding of COPs (255,677)
19,522,131
CURRENT LIABILITIES:
Accounts Payable
1,820,514
Assessments Payable - NFWC
488,504
Accrued payroll and benefits
824,840
Customer service deposits
1,588,292
Accrued interest payable
250,850
Deposits - refundable
124,850
Certificates of Participation due within one year
1,611,455
6,709,305
TOTAL. LIABILITIES 26,231,436
EQUITY:
Contributed Capital:
Invested in Utility Plant 37,343,687
Other Contributed Capital 3,695,064
Retained Earnings:
Reserved for water bond funds 6,475
Reserved for emergencies 2,170,000
Reserved for Unemployment Insurance 16,450
Unreserved 59,751,565
Net Income for current year 876,385
TOTAL EQUITY 103,859,626
TOTAL LIABILITIES AND EQUITY 1302091,062
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EVWD
CAPITAL PROJECTS SUMMARY
FISCAL YEAR 2009 -2010
Updated through July 31, 2009
Page 1
EAST VALLEY WATER DISTRICT
Capital Improvement Plan
Updated Through July 2.009
Page 2
Prior Current
(Memo) . -
Projects - By Type
Years Year
2009 -10 2010 -11
Actual Actual
Budget Year 2
Source of Supply
Plant 40 - Well Rehab
2,646,546
10,272
50,000
North Fork Canal
4,987,220
-
-
Plant 151 - 6th Street Well
1,192,032
Plant 150 Wells
-
-
Lower Zone Wells (2)
-
Total Source of Supply Projects
8,825,798
10,272
50,000
Treatment Facilities
Plant 134 - Upgrade Technology
777,131
125,329
4,186,000 11,165,000
Plant 134 - IDSE
47,527
Plant 150 - Lower Zn Perch Treat. PI - Phase 1
1,767,028
1,910
1,200,000 10,950,000
Plant 150 - Lower Zn Perch Treat. PI - Phase 2
- -
Plant 152 - Inter. Zone Perch Treat. Plant
1,147,386
-
- -
Total Treatment Projects
3,739,072
127,239
5,386,000 22,115,000
Pumping Facilities
Plant 9 - Rehab Forebay and Booster Station
50,000 250,000
Plant 40 - Inter to Upper Zone Transfer
-
- 300,000
Various Plants - Pump Efficiency Rebuilds
-
-
257,500 -
Plant 127 - Lower to Inter Zone Transfer
-
130,000
Plant 12 - Replace Boosters / Well
-
-
- -
Plant 134 - Upper to Canal Zone Transfer
-
-
-
Plant 39 - Inter to Upper Zone Transfer
-
-
Plant 25 - Inter to Upper Zone Transfer
-
-
-
Plant 143 - Inter to Upper Zone Transfer
-
-
- -
Total Pumping Projects
-
307,500 680,000
Wastewater Collection System
Sewer System Studies/ Planning
83,815
i
5,552
70,000 175,000
Sewer Main Lining
200,000 200,000
Conejo Main Replacement
84,515
5,261
955,000 -
Total Wastewater Collection Projects 168,330
10,813
1,225,0001 375,000
Page 2
—.�-oc
Rroi 715Ms 3>� _ ... .:.
2011 -12 2012 -13
2013 -14
2014 -151
Beyond
Project
Year 3 Year 4
Year 5
Year 6
Year 6
Totals
-
2,656,818
4,987,220
1,192,032
3,300,000
3,300,000
3,300,000
12,136,070
-
12,067,460
47,527
10,750,000 1,075,000
-
24,543,938
15,050,000 2,8150,000
7,900,000
- -
19,160,000
20,307,386
1,7800,000 1 3,925,0001
19,160,000
64,866,311
- -
250,000
300,000
600,000
170,000 -
300,000
500,000 500,000
1,000,000
- 520,000
780,000
1,300,000
-
-
-
2,200,000
2,200,000
-
400,000
400,000
-
-
-
2,900,000
2,900,000
_970,OOOT 1,027,000
780,000
5,500,000
8,950,000
125,000 -
389,367
200,000 200,000
200,000
200,000
1,000,000
2,000,000
- -
-
89,776
_325,000 200,000
200,OOOT
200,0001
1,000,000
2,479,143
Page 3
EAST VALLEY WATER DISTRICT
Capital Improvement Plan
Updated Through July 2009
Projects Funded By Water CIP Reserve
Projects Funded By Sewer CIP Reserve
Total CIP Projects
Page 4
7,052,750 30,401,720
1,345,750 445,000
8,398,500 30,846,720
Prior Current
(Memo)
Projects - By Type
Years Year
2009 -10 2010 -11
Actual Actual
Budget Year 2
Transmission & Distribution System
6th St 20" Pipeline - Plants 11 & 12 to 150
-
- 451,720
Live Oak Main Replacement
865
-
180,000 -
Union / Vine Main Replacement
1,625
699
370,000 -
Harlan Lane Main Replacement
7,957
170,000
Cunningham / Hiliview / Crest / Bruce
-
500,000
6th St 30" Pipeline - Plant 151 to Plant 40
-
100,000 3,815,000
6th St 30" Pipeline - PI 40 to PI 143
-
- -
9th St 12" Pipeline - Del Rosa to Sterling
-
- -
AMR Meter Replacement Program
-
-
200,000 300,000
Plant 59 Recoating
-
-
- 300,000
Plant 143 - 10mg Inter Zone Storage
-
- -
Relocation of Facilities for Other Agencies
173,046
-
175,000 -
Eastwood Farms Assessment District
34,894
-
60,000 1,940,000
Total Trans & Distribution Projects
218,387
1 699
1,085,0001 7,476,720
General Projects
GIS Implementation
252,309
12,310
230,000 200,000
Headquarters Building
8,889,754
4,697
115,000 -
Total General Projects
9,142,063
17,007
345,0001 200,000
TOTAL CAPITAL CM PR0'VE.,PLAWPR0 :CT '
22,093;650
166,030
.8;39,8,500, » "30;846;720x'
Miscellaneous / Developer Projects
Developer Water Facilities (Reimb by Fees)
1,598,279
39,471
Developer Sewer Facilities (Reimb by Fees)
771,190
53
Water Conf / Solar Challenge
81
Plant 101
Plant 120 Rehab
8,367
Regional Treatment Plant
Demo Del Rosa Headquarters Bldg
Seven Oaks Dam (SAR) Discharge
TOTAL MISC'l,DEYELOPER RROJECTS
2;369;4.69:•'
47;972
I
Total Capjfal Projecf§ . % ::.
': 24,463',Y19
214jQ02—°%3
, 9$,'60Q ;- ';30;846,.72Q
Projects Funded By Water CIP Reserve
Projects Funded By Sewer CIP Reserve
Total CIP Projects
Page 4
7,052,750 30,401,720
1,345,750 445,000
8,398,500 30,846,720
19,250,000 6,375,000 1,780,000 15,990,000 44,060,000
_ 395,000 270,000 200,000 8,810,000 1,000,000
19,645,000 6,645,000 1,980,000 24,800,000 45,060,000
Page 5
2011 -12 2012 -13
2013 -14
2014 -15
Beyond
Project
Year 3 Year 4
Year 5
Year 6
Year 6
Totals
451,720
865
2,324
177,957
500,000
1,350,000 -
-
5,165,000
- 1,300,000
1,000,000
5,400,000
7,700,000
700,000 -
700,000
300,000
600,000
-
-
300,000
10,700,000
10,700,000
-
173,046
- -
-
-
1,974,894
?x350,000 1,300,0001
1,000,0001
16,100,000
28,445,806
200,000 200,000
-
-
864,619
- -
24,600,000
33,494,451
200,000 200,000
24,600,000
34,359,070
79;645,000 <`` `6,645000
69$0,000;.:, 24,800`;000
; 45,060s000
151;236,4041_
1,637,750
771,243
81
8,367
�
r
„ 2 4i 7,491:
.�.
19�645,000i. ,, ¢,$45 Q00
6980 000-
2000;000
,' 45,060 ;000<
153;6$ 841;+
19,250,000 6,375,000 1,780,000 15,990,000 44,060,000
_ 395,000 270,000 200,000 8,810,000 1,000,000
19,645,000 6,645,000 1,980,000 24,800,000 45,060,000
Page 5
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WASIONGTON .OFFICE;,
329 CANNON HOUSE OFFICE BUSAINO
WASNINc'R)N,. DC 20615 -0542
PHONE! (202) 225.6161
FAX; (202) 225.8671
TonorF� S ll of t4r Ittitr b x it j,C� u Irk
E'WV: CONG- 6ACAaIAAIL.HW 9E.O0V
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AGRICULTURE COMMITTEE, FINANCIAL SERVICES COMMITYEE, RESOURCES COMMITTEE
CDNORESSIONAL HISPANIC CAUCUS, SECOND VICE CHAIR & CORPORATE AMERICA TABS FORCE CHAIR
)FACSIMILE TRANSMISSION FORM
Rep. Joe Baca
"Fighting For California's 43" District"
201 Forth E Street, Suite 102, San Bernardino, CA 92401
Phone: (909) 885-2222
Fax: (909)888-5959
Tat: 04C4W-�- &qNC IIVL
From: 7'►� -�I (lo
Date:
Fax: (gG►1) �'—! %�/
Pages (including cover):
Note:
201 NORTH E STREET, SuITE 102
SAN 9EnNARDWD, CA 92401
PHONE: (909) 066-BACA (2222)
FAX; (9091888-0950
WEB PAGE
h1m; 1/W W W.housa.pov/Daea
Attached please find copies of two letters the Congressman wanted to share with
members of his District Water Advisory Committee.
One letter is from Congresswoman Napolitano to Secretary Salazar and the second
is from California Governor Arnold Swarzenegger to Secretary Salazar,
]Both letters call. attention to the continuing crisis with California's water supply.
The information donuIned oA thit cover page or Attached to this cover page are Intended for the Individual named on this
cover sheet and Is considered official busineis of Rep. Joe Baca. Any Questions regarding the content or the transmission of
this fax should be directed to (909) 895 -2122
Prinied on Recycled PeOer
de4rc
JAM " ZM
gwviiinr
August 28, 2009
3.0. Rouue of Represtatattuels
Q MUlitixe uct Natural Resources
Naolllttg=, W 20515
Mr. Kenneth Salazar
Secretary of the Interior
U.S. Department of the Interior
1849 C Street NW
Washington, D,C, 20240
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Dear retary.l�-'�"' ' l
As chair of the Subcommittee on Water and Power, I have grave concerns I felt 1 must share with
you. Please forgive the lengthy explanation;) felt it must be given,
Drought in California is polarizing the state, taking up valuable time and resources resulting in
considerable debate and finger- pointing as to who /what to blame. Thank you for recognizing
that the issue is big enough and requires you dedicating high level staff to addressing the
problem.
The quandary we face is to both reduce demand and increase supply. Historically, water
developers have focused on increasing the size of the water pie, Developing new water supply
takes years to accomplish (fifteen years by the Governors own estimate), costs billions of dollars,
presently lacks public consensus, public and political will, and united support. Addressing the
water equation by reducing demand has already resulted in extensive efforts in Southern
California to reduce; water consumption (local regulations), improving conservation efforts (low
flow toilets and shower heads) and educating the public (PSA's and notices in water bills). This
has lessened impacts, but as the population continues to grow and the drought continues, the
demand will increase beyond what conservation alone can provide.
The California Congressional delegation is a diverse group. One thing that we all agree on is
that the water crisis in California is significant, requires leadership and development of a
hMpJ /roeouroeecommlttee.hp�se.gov
solutions portfolio that builds upon our abilities to confront problems, and uses our innovation
and ideas to mobilize the resources necessary to addresses the issues. Some of us have been
giving the California water issue serious review and determined that the Subcommittee needed to
explore options.
What Does a Water Solution Look Like?
Over the past two months I have had the Water and Power Subcommittee staff director, Dave I
Wegner, researching the issue and our potential roles. I have been briefed on initial findings and
we will be briefing the subcommittee upon our return in September. We are offering our full
assistance to address the long, mid and short-term actions that can be taken to develop water
solutions for California and, by learning from these efforts, provide opportunities for the rest of
the Western United States. Our concern is that the drought of the last three years may continue
into 2010, possibly further, We need to implement actions now that will provide the ability to let
the Department focus on the long -term solutions.
Solutions to the California water crisis must be based on a diversified and dynamic approach,
allow for appropriate planning and permitting that will ultimately allow delivery of water in a
timely and cost effective manner. There is no one single "silver bullet" that will solve the water
crisis._ The challenge we face is to develop a cooperative approach that cumulatively will yield a
diversified portfolio and strategy that will result in increased supply, reduced risk, and improved
water security, sooner rather than later.
It is indisputable and imperative that discussions and efforts directed at long -term solutions
continue. At the same time, we must recognize that when creating new water from large water
projects, all parties and all interests are defined by an immutable rule: the last dollar must be
spent to get the first drop of water. The bottom line is that until we spend the last construction
dollar, no one gets the first drop of water from any of these proposed projects.
In the course of our research, we have asked state water leaders when new water supplies could
be brought on -line, addressing the question, when does California achieve that "first drop ?" The
answers range from 2020 to 2030, depending on a plethora of unknown factors. In reality the
year doesn't really matter. The point is there is no immediate construction action that can be
taken to create new water,
Creating solutions to water demands must incorporate a range of ideas and approaches, Water
managers must continue to explore, and analyze long -term solutions associated with the Delta,
evaluating new water sources, including storage and conveyance. At the same time, it is equally
imperative that a plan be adopted to address our immediate challenges.
The Goal: Creating 1 MAF of Water for California in the bear Term
Let me reiterate again Mr. Secretary, we want and are anxious to work with the Department on a
portfolio of solutions for the water crisis in California. We want to look for solutions and
approaches where Congress and the Administration can work collaboratively on solutions. As
Chairwoman of the Subcommittee on Water and Power, I submit the following recommendations
for immediate actions on your part, to address challenges to the California water crisis. Each is
based on the concept of stretching existing water supplies in order to increase the amount of
available water and does not require new legislation, only strong and decisive leadership.
(1) Bureau of Reclamation to establish a 1 Million Acre Foot new water program
• Grow new water in the State — throughout the State
• Create, in the next 48-60 months, 1 MAP of new water annually
• Develop this new water without regional water user or environmental conflict
• Accomplish this objective utilizing the Bureau's Title XVI program, identified by
the Commissioner on July 21, 2009, as part of Reclamation's core mission. (We
agree with the Commissioner's statement made before the Subcommittee and
believe that by working with OMB we can develop support for funding.)
(2) Bureau of Reclamation to establish a "Farmer Helping Farmer" Irrigation
Efficiency Initiative
• Make: funds available to water districts, water agencies and individual irrigators to
invest in on -farm irrigation efficiencies to stretch our existing available irrigation
water. These funds could come from the Reclamation Rural Water Program and
other funding vehicles identified in previous legislation.
• Consistent with CVPIA and Reclamation law, allow districts or irrigators to sell,
rent or lease water savings to other irrigators,
• Implement improved and less bureaucratically cumbersome transfer incentives for
farmers and water districts to allow the efficient and timely movement of water
from and through existing facilities.
(3) Bureau of Reclamation to establish a "Water Conservation" Initiative for urban
and rural water districts,
• Make funds available to water districts, water agencies and others as appropriate
to invest in conservation efforts (i.e. irrigation methods, scheduling, land leveling,
etc.) that stretch existing water supplies. These funds could come from the
Reclamation Rural Water Program and other funding vehicles identified in
previous legislation.
• Consistent with CVPIA and Reclamation law, allow districts and /or irrigators to
sell, rent or lease water saved to others.
The objective of these recommendations is to stretch the water supplies we have. In the short
term, we have adequate water supply to meet the needs of the State of California. What is
lacking is the bureaucratic ability to efficiently move water, incentives for water right holders to
allow for the efficient use of water, and leadership to address how to get it done.
We can implement programs here and now to create 1 MAP of new water annually through Title
XVI, and supplerneait that initiative with projects to stretch existing supplies throughout the State
— from our cities to our farms.
Recommendations requiring action:
■ The Interior Department and Bureau of Reclamation submit, urgently, a $250
million budget amendment to the Bureau of Reclamation's budget for FY 2010
adding funds in the following amounts:-
Title XVI $ 200 million
Water Efficiency (Farmer -to- Farmer) $ 25 million
Water Conservation initiative $ 25 million
■ OMB, interior, the Administration, and others as appropriate and necessary, work
with the House Budget Committee, Appropriations Committee, Energy and Water
Appropriations Subcommittee, Natural Resources Committee, and the Water and
Power Subcommittee to implement this prior to when the Energy and Water
Appropriations bill for FY 2010 is finalized in conference. Concurrently, coordinate
with the appropriate Senate committees and subcommittees.
■ The Title XVI funds should go to develop a new generation of projects — throughout
the State. The objective is to (a) fund projects not funded by the Stimulus Program;
and (b) underwrite at least 40 congressionally approved new recycling projects.
Today, projects throughout Southern California— in LA, San Diego, Riverside, Orange
and San Bernadino Counties are on track to develop approximately 500,000 acre -feet of
new water annually. This program will double that — to produce I MAF of new water
annually and do so within 48 -60 months.
'While California puts 1 MAF water into service and on -line, long -term plans can proceed with
the efforts of the Department of the Interior leading towards actions. California can manage our
way through this challenge rather than be overwhelmed by it. When the day arrives where
California runs short of water, the direct and indirect costs will be measured in billions and the
bureaucratic stress will increase exponentially. We need to act now and act in a concerted,
strategic approach.
What can be done immediately?
Congress has provided tools so we can begin work now to resolve the water crisis. First, the
Title XVI water recycling and water reclamation program can be the centerpiece of a
constructive solution, As a result of investment in it new wet, not paper, water can be created
and placed in service throughout the State. Recycled water developed throughout California
relieves pressure on the Delta, and, in turn, helps water districts and water users in the San
Joaquin Valley, particularly those on the West Side, who have junior water rights and water
entitlements.
A $200 million investment in Title XVI automatically leverages an additional $600 million from
the water districts and financjal lenders. By law and policy, water districts are eligible for a 25%
cost - share, not to exceed $20 million. This is the most cost - shared water resources program in
the Federal Government. This investment stimulates new business, puts people to work,
develops green jobs, produces 1 MAF of new water annually and helps the State manage its
way through this water crisis.
The bottom tine to the Water and Power Subcommittee is that we believe that Congress has
given the Department tools to address the California water crisis. We believe that solutions must
include near, mid and long -term actions. And finally, we believe that cooperatively we can work
with the Department to strategically plan for and implement actions that will result in water in
the faucet, will work with local water districts, will put people to work, and will provide
leadership in addressing long -term water planning and production.
What we would like to Suggest.
We respectfully request a sit down meeting to discuss these ideas with you, identifying what we
can do to work with the Department in meeting the water needs of California, and doing so in a
cost effective and environmentally sensitive manner. We look forward to your favorable reply
and meeting with you in September. Please contact the Water and Power Subcommittee or
myself to set up the meeting.
Warm Regards,
race F. Napoiltano
Chairwoman
Water and Power Subcommittee
cc: Nick Joe Rahall, Chairman, Committee on Natural Resources
Doc Hastings, Ranking Minority Member, Committee on Natural Resources
Tom McClintock, Ranking Minority Member, Subcommittee on Water and Power
Members, Subcommittee on Water and Power
Members, California Congressional Delegation
Senator Feinstein
Senator Boxer
Phil Isenberg
John Garamendi
Darrell Steinberg, President Pro Tempore, California State Senate
Karen Bass, Speaker, California State Assembly
Govemor Arnold Sehwarzenegger
Supporting Justification for Proposal Suggestions
■ This request is consistent with:
Bureau of Reclamation Feasibility Study on Water Recycling in Southern
California
* Bureau of Reclamation Feasibility Study on Water. Recycling in the Bay Area.
* State of California Task Force on Water Recycling
* DWR's Bulletin 160
* MWD and SAWPA approved programs
" Other?
■ Water Recycling Benefits
* Consistent with stimulus objectives
* Creates green jobs
* Provides for continuity of construction jobs in counties most impacted by the
recession
* Relieves pressure on the Delta, short -term and long -term
* Consistent with reduced energy and lower carbon objectives
* Provides drought relief
* Consistent with climate change policy objectives
* Develops new water supplies (and does so without generating political conflicts)
" Projects can be designed, approved, funded, constructed and operated within a
short time.
* No other alternative can produce 1 MAF as quickly or efficiently.
'■ Farmer to Farmer Initiative Benefits
" Allows farmers to develop and implement solutions locally
* Can be accomplished with days, weeks and months .... all short term
* Proven technologies can be applied to modernize and improve water management
locally
* • Maximizes flexibility to local districts and irrigators within their immediate
regions
■ Conservation Initiative Benefits
* Fastest and least expensive way to "create" new water
* Urban water agencies have a demonstrated capacity
n
GOVERNOR ARNOLD SCHWARZENEGGER
September 1, 2009
The Honorable Ken Salazar The Honorable Gary Locke
Secretary of the Interior _ Secretary of Commerce
1 849 C Street, NW 1401 Constitution Avenue NW
Washington, DC 20240 Washington, DC 20230
Dear Secretary Salazar and Secretary Locke,
California's water crisis continues to grow. Three years of drought continue at serious cost to our
faints, our people and our economy. As reservoirs remain low and water deliveries unreliable,
those costs increase daily.
Water deliveries by the State Water Project and federal Central Valley Project to the two - thirds of
California's population south of the Sacramento -San Joaquin Delta are just 40 percent and 10
percent of normal, respectively. Sixty -four water agencies throughout the state have implemented
mandatory rationing to respond to shortages and, on the agricultural front alone, we estimate that
these reduced deliveries will result in a Central Valley farm revenue loss of as much as 5710 million
and cost 35,000 jobs.
This cannot and must not go on. For the past four years, my administration has been working on
solutions to California's water supply and the environmental crisis in the Delta. However, I am
concerned that the catastrophic impacts of the current crisis on our economy and environment could
take decades to reverse: and significantly hamper any long -term solutions.
The recent biological opinions issued by the U.S. Fish and Wildlife Service (USFWS) and the
NAtional Marine Fisheries Service (NMFS) to protect threatened fish species in the Delta include
overlapping and conflicting actions and restridtions that provide little or no fisheries benefit but do
come at a high cost to the economy. The opinions cover both the state and federal water projects
but were developed separately, by separate agencies. Ironically, these opinions work against each
other, especially in wet years, which may lead to species conflict and devastating water shortages in
following dry years.
It is clear that we are trapped in an outdated and rigid bureaucratic process that dictates fish
protection actions one species at a time rather than evaluating the entire ecosystem attd addressing
its many stressors. State and federal water pumps clearly impact the Delta, but regulating as though
they are the only influences ignores the complexity of the situation and creates new problems while
failing to solve others.
STATE CAPITOL • SACRAMENTO. CALIFORNIA 95614 • (916) 445 -2841
ZEM
The Honorable Ken Salazar
The Honorable Gary Locke
September 1, 2009
Page two
On May 7 of this year, my Director of Water Resources, Lester Snow, wrote to the USFWS
requesting re- consultation on Delta smelt and the operations of the state and federal water projects.
On August 10, Director Snow sent a similar letter to the NMFS asking for re- consultation on
salmon and green sturgeon. These letters remain unanswered, If the federal government believes
that re- consultation is the wrong path, then we need to know how to proceed, and we need to know
now. We have entered an endless cycle of consultation that is guaranteed to reduce water supplies
and water supply reliability, but is not guaranteed to recover or even reduce damage to endangered
species. This cyclic regulatory process is not working for people, and it has not worked for fish.
The Delta's water supply is of state and national significance, and the so- called "reasonable and
prudent alternatives" included in the two biological opinions impose significant water supply and
economic impacts without demonstrating assured benefits for the environment.
Thirty-eight million Californians stand waiting for your formal response.
iia
TOTRL P.09
FALL
the 21st .
OCTOBER 28 -30, 2009
Westward Look Resort
Tucson, Arizona
Western Coalition of Arica States
"The Voice of Water Quality
in The Arid West"
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