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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 09/22/2009East Valley Z Water District 3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA BOARD MEETING September 22, 2009 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". ---------------------------------------- ------- ------ -- ------- - --- - -- CALL TO ORDER PLEDGE OF ALLEGIANCE Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Board meeting minutes for September 8, 2009 Approval of Special Board meeting minutes for September 14, 2009 5. Accounts Payable Disbursements: Accounts Payable Checks # 221248 through # 221422 which were distributed during the period of September 3, 2009 through September 16, 2009, in the amount of $335,626.02 and Payroll and benefit contributions for the period ended September 16, 2009 and included checks and direct deposits, in the amount of $275,816.87 and $5,187.19. Total Disbursement for the period $616,630.08 6. General Manager's fees and expenses OLD BUSINESS 7. Presentation and interview of absent candidate Dennis K. Grimes, E.A. to fill Board vacancy 8. Discussion and possible action regarding selection of finalists to fill Board vacancy 9. Discussion regarding correspondence from DCSE 10. Resolution 2009.19 — A Resolution of the Board of Directors of the East Valley Water District Establishing an Investment Policy for Public Funds 11. Review and accept Financial Statements for the period ended July 31, 2009 REPORTS 12. General Manager / Staff Reports 13. Consultant Reports 14. Committee Reports a. Legislative (Standing) b. Budget (Standing) c. Public Outreach (Standing) d. Audit (Ad -Hoc) e. Headquarters (Ad -Hoc) f. Polity Committee (Ad -Hoc) 15. Oral comments from Board of Directors 16. Facsimile to the District from Mike Trujillo regarding the continuing crisis with California's water supply MEETINGS 17 _ WESTCAS 2009 Fall Conference "ABC's Sustainability of Water and Wastewater in the 21" Century ", Tucson, Arizona, October 28 -30, 2009 CLOSED SESSION 18. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) One Potential Case 19. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 56956.9(c) One Potential Case ADJOURN ------------------------------------------------------------------------------ Pursuant to Government Code Section 54954.2(a), any request for a disability - related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public, meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. 9 Subject to approval EAST VALLEY WATER DISTRICT September 8, 2009 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Mr. Buchwald led the flag salute. PRESENT: Directors: Le Vesque, Morales, Sturgeon, Wilson ABSENT: None STAFF: Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Gary Sturdivan, Safety and Regulatory Director; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Charles Roberts (Highland Community News), Jo McAndrews (McAndrews & Boyd), Larry Malmberg, Alex Estrada, Michael Perez, Mark Vargas (Mission Infrastructure) APPROVAL OF AGENDA Pursuant to Government Code Section 54954.2(b)(2), the Board determined by unanimous vote, and at the request of the Board President, to add the following Old Business itern to the agenda as the need to take immediate action thereon arose after the agenda was posted: 5a. DISCUSSION AND POSSIBLE ACTION REGARDING ASSEMBLY BILL 49 AMENDMENTS M/S /C (Morales- Sturgeon) that the September 8, 2009 agenda be amended and approved with the revision recommended by the Board President. PUBLIC PARTICIPATION There being no verbal or written comments the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR AUGUST 25, 2009 M /S /C (Sturgeon- LeVesque) that the August 25, 2009 Board meeting minutes be approved as submitted. DISBURSEMENTS Minutes September 8, 2009 jph M /S /C (Sturgeon - LeVesque) that General Fund Disbursements #221085 through #221247 were distributed during the period of August 26, 2009 through September 2, 2009, in the amount of $946,381.00 and Payroll Fund Disbursements for the period ended September 2, 2009 in the amount of $239,528.01 totaling $1,184,909.01 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPOINTMENT OF A VICE - PRESIDENT FOR EAST VALLEY WATER DISTRICT'S BOARD OF DIRECTORS M /S /C (Sturgeon - Morales) that Matt LeVesque be appointed as Vice President of East Valley Water District's Board of Directors. DIRECTORS' FEES AND EXPENSES FOR AUGUST 2009 M /S /C (Sturgeon - LeVesque) that the Directors' Fees and Expenses for August 2009 be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES FROM GUERTH & ASSOCIATES, INC M/S /C (LeVesque- Sturgeon) that the claim for damages from Guerth & Associates, Inc be denied and referred to the District's legal counsel and insurance carrier. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPOINTMENT PROCESS FOR THE NEW EAST VALLEY WATER DISTRICT DIRECTOR Director Morales prepared a draft memorandum outlining the selection and appointment process that could be used for the special meeting on September 14th. With a consensus from the Board a number of changes were made to the memorandum outlining the selection and appointment process that will be used at the special meeting. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S POSITION ON ASSEMBLY BILL 1242 M /S /C (LeVesque- Sturgeon) that the Board take an "oppose" position on Assembly Bill 1242, GENERAL MANAGER / STAFF REPORTS No reports at this time. CONSULTANTS REPORTS No reports at this time. 2 Minutes September 8, 2009j ph COMMITTEE REPORTS a. Legislative (Standing) - Director Morales stated that there is still concern relating to the Delta package and not enough time to be fully reviewed; that there is some concern relating to the Army Corps of Engineers and reservoirs. Mr. Sturdivan gave a 5- minute presentation to the Board regarding the Washington D.C. briefing that he participated in last month. b. Budget (Standing) — No report. c. Public Outreach (Standing) — The committee has a meeting scheduled for September 22nd d. Audit (Ad -Hoc) — Mr. Tompkins stated the auditors are focusing on fraud and fraud protection procedures this year. e. Headquarters Project (Ad-Hoe)—No report. f. Policy Committee (Ad -Hoc) — No report. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Morales offered his appreciation to staff as it relates to the Washington D.C. trip and the worthy result and follow -up that came from the trip. Director Sturgeon stated that he would like to clarify his comments from the last meeting relating to the Nobel contract; that he would like the signed contract brought back to the Board for "information only" purposes. Director Sturgeon also stated that he believes that Mr. Kennedy and staff have spent a considerable amount of time and money on the Headquarters .Project and that he is concerned with moving forward with only one piece of property; that the Exclusive Negotiating Agreement seems premature at this point; that he has requested that the Headquarters Project be put on hold until the Board appointment process is complete. Mr. Kennedy needs direction from the General Manager on prioritizing District projects. Director Sturgeon offered his appreciation to senior staff (Mr. Tompkins, Mr. Buchwald and Ms Hendricksen) for everything they do for the District. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS, PANDA INN, ONTARIO, SEPTEMBER 28, 2009. Ia \171 Lei 011101 The meeting was adjourned at 4:08 p.m. Robert E. Martin, Secretary George E. Wilson, President Minutes September 8, 2009 jph Sub to appr ___ EAST VALLEY WATER DISTRICT SPECIAL MEETING SEPTEMBER 14, 2009 MINUTES President Wilson called the special meeting to order at 2:00 p.m. Director Sturgeon led the flag salute. PRESENT: Directors: Le Vesque, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Eileen Bateman, Executive Assistant; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Mr. Kennedy GUEST(s): Douglas W. DuBois, Firoz "Frank" Vora, Michael Zlaket, Larry Malmberg, Michael Perez, Ronald Coats, Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News) PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:01 p.m. Mr. Malmberg asked if it would be possible that he be the first candidate to provide a five- minute presentation to the Board as his significant other was just taken to the hospital. The other candidates obliged to Mr. Malmberg's request. There being no further written or verbal comments, the public participation section was closed. DISCUSSION REGARDING THE PROCESS AND PROCEDURES THAT THE BOARD WIL1L USE TO MAKE THEIR APPOINTMENT President Wilson asked the General Manager to review the recommended procedures for the appointment of the District's new Director. The General Manager stated that two candidates had withdrawn their letters of interest for the Board position: Mr. Hilario Contreras, Mr. Dennis Mahoney. The General Manager Special Meeting Minutes: 09/14/09 jph also stated that Mr. Dennis K. Grimes was not able to attend the Board meeting but is still interested in the Board position and Mr. Alex Estrada is out of town and wished to provide his presentation to the Board via a conference call. Mr. Kennedy arrived at 2:10 p.m. PRESENTATION AND INTERVIEW OF CANDIDATES TO FILL BOARD VACANCY Candidates were each given approximately five (5) minutes for their presentations. Following each presentation Board members responded with questions for each candidate. The Board took a break at 3:31 p.m. The Board returned to session at 3:42 p.m. After the presentation from each candidate the Board voted as follows for the purpose of creating a short list: Director Sturgeon voted for Mr. Perez and Mr. DuBois. Director Morales voted for Mr. Estrada and Mr. Perez. Vice President LeVesque voted for Mr. Malmberg and Mr. Vora. President Wilson voted for Mr. Malmberg and Mr. DuBois. The Board's vote narrowed down the candidates to the top three: Mr. DuBois, Mr. Malmberg and Mr. Perez. M/S /C (LeVesque- Sturgeon) that the Board accept the three finalists as stated: Mr. DuBois, Mr. Malmberg and Mr. Perez. The three finalists will appear before the Board at a special meeting scheduled for September 29th at 2:00 p.m. ADJOURN The meeting was adjourned at 3:49 p.m. Robert E. Martin, Secretary George E. Wilson, President 2 Special Meeting Minutes: 09 /14 /09jph mooEastValley VVater District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer„" 1 Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period September 3, 2009 through September 16, 2009. Date: SEPTEMBER 22, 2009 Background: Accounts payable checks are shown on the attached listing and include numbers 221248 to 221422 for A total of $335,626.02. 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'Q -ic o �_ Ju, �_ a we N w d Z > ,.J. rJ- > 07 >�_ yam_ p .0a�i N of ix 0 O 2' d' Q 0. O. nC'� (o C C 0000 O C c) t0 C 0) �O of c M- U) (0 (n of E Oc om °E C) oav o > > 3 > z N > f0 > i0 > N > > O N N U U 1- I- U U U (L LL ii 0 0 0 0 0 0 0 0 0 ON ON N N N N N N N F4 O O O r r �O �O Orr O OO O OO O OO O O r O O �O OO LO LO UO O V V 4 O r N N O O r O I r r` M LO LO `m W N N a ON N O r r C) 1,- N 0) N O(0 O r CD CC) 0) V On 0) N ON m ON 0) r Or CY) I r O r r n E m d A-0 V > 'o 0> V V 0> > > > O O O U V O V O V O > O c N S O N F > O � Z V' -le O (O n OD O rA O Nm Ncn N Nm m N N N �N N �lNp tND x(00 X100 [MO IN qW � N m H = Nn n (V n Nn Nn Nn Nr Nn Nn Nn N n O i= U No o N O O N O No No N O 04 NO N o 0 0 East Val ley Water District Board Memorandum From: Brian W. Tompkins /Chief Financial Officer. I Subject: General Manager's Expenses. Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period September 3, 2009 through September 16 ,2009. Background: DATE: SEPTEMBER 22, 2009 Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $1070.02. A summary of theses expenses by authorized payment methods follows: American Express — R Martin 843.02 American Express — J Hendricksen CalCard R Martin CalCard J Hendricksen CalCard -- E Bateman Direct Reimbursement 227.00 Total 1070.02 Dennis K. Grimes, E.A. August 31, 2009 Robert E. Martin, General Manager East Valley Water District 3654 E. Highland Avenue, Suite 18 Highland, CA 92346 Dear Mr.Martin: It was a pleasure meeting you at the last board meeting of East Valley Water District. I have enclosed a copy of a letter and resume sent to the President of the Board George Wilson. �Sincer y, ell Dennis K. Grimes, ItA. Dennis K. Grimes, E.A. September 1, 2009 George E. Wilson, President East Valley Water District 3654 E. Highland Avenue, Suite 18 Highland, CA 92346 Dear Mr.Wilson: Please accept this letter as written confirmation of my interest in the current position open on the Board of Directors of East Valley Water District. As a resident of Highland since 1985, I would consider it an honor to join you and your fellow board members in service to the constituents of our community. I am excited about the opportunity to work with the existing board of the East Valley Water District on your continued efforts to meet the water needs within the Valley. My active participation as well as being an advisor on a variety of boards more than qualifies me to be appointed as a director to the Board. Enclosed you will find a brief resume outlining my professional experience. I would consider it a privilege to meet with you or any director to discuss my qualifications in more detail. Please feel free to contact me at the above number to schedule an interview. Thank you for your consideration. Sincer y, i r „- Dennis K. Grimes, A. Dennis K. Grimes, E.A. Work Owner - operator of Aggressive Tax Service, Redlands, California since Experience 1988. Specializing in income tax preparation and representation for small businesses and non- profit organizations. Previous employment with McGladrey & Pullen, CPAs and Easley & Martin, CPAs. Management Former President of Village Lake Homeowners Association Experience Former board member of Trinity Church, Redlands, California Current board advisor to Arrowhead Conferences & Events, a non - profit organization, a subsidiary of Campus Crusade for Christ, International Current board advisor to Hands of Mercy, International Education Bachelor of Science, Accounting, Southern Illinois University, 1974 Certifications Enrolled Agent (Enrolled to Practice Before the IRS) since 1991 Accredited Tax Advisor since 1991 Investment Adviser Representative with Genworth Financial Advisers Corporation since 2002 References John Mace, MD, Loma Linda Children's Hospital 909- 793 -5881 Cindy Saks, CPA, Finance Manager, San Bernardino Valley Municipal Water District 909 - 387 -9224 George Jorritsma, Board President, South Mesa Water Company 909 - 795 -2401 Contact Dennis K. Grimes, 28615 Strathmore Rd, Highland, CA 92346 Information 909 -557 -5380 September 4, 2009 Board of Directors East Valley Water District 3654 E. Highland Avenue Highland, CA 92346 RE: District's GIS Conversion Project Award process Dear Board Members: I am writing this letter to respectfully request correction of inaccurate /false statements, regarding DCSE's proposal, presented to you during your August 11, 2009 meeting for the above referenced project. I would like to emphasize that this is neither a formal protest to nor an appeal request for the Board's decision on this matter. We simply want to share with you the inaccuracies and request that false information regarding our firm to be corrected. As a company policy we do not pursue projects with clients who have clearly stated preference to work with other firms (i.e., AIS in this case). DCSE became ware of the Districts decision after it was brought to its attention that the minutes for the August 11, 2009 Board meeting, posted on District's web site for public, stated that DCSE had been disqualified for the GIS data conversion project. In reviewing the meeting packet, we discovered the following inaccurate /false information: 1. "DCSF_ did not meet the requirements of the contract and was eliminated"[Staff Letter of Recommendation - Dated July 28, 2009] - DCSE was not and is not aware of any "Contract Requirements ". We were asked to provide an informal cost estimate (one page) and despite the absence of any formal or informal request for proposal (RFP) or any document stating District's requirements, DCSE prepared a full proposal stating its assumptions and understanding based on the fragmented information received fro your staff. 2. " ... They were individually invited to a meeting with staff and provided this information." "[Letter from Ron Buchwald to Bob Martin "RFP Process" - Dated August 5, 2009] - This statement is inaccurate in general and false when relates to DCSE. DCSE was not invited to, and did not have any meeting with staff prior to submission of its proposal. Indeed when our proposal was hand delivered, we were asked why we were delivering a full proposal, when all needed was a cost estimate. 3. " ... A second meeting with each was performed and ay this time, the costs were discussed and verified... At this time, it was made clear to both that this conversion would need to take place over at least two years ... Only Nobel Systems was willing to perform this work for the same price over two or three years ." "[Letter from Ron Buchwald to Bob Martin "RFP Process" DCSE met with the staff for the first and only time regarding this project on April 6, 2009. The meeting had been called by Mr. Buchwald but 23382 Ietil] Creek Rood. Suite 100 La unn t1i IIs. CA 92653 Main: 949.465.3400 Pur: 949.586.814 1 w� +'w.Jcsr.com he did not attend the meeting and two other staff members attended the meeting. DCSE discussed its proposal and answered staff's questions. Three main questions from staff and DCSE's response to them were: a. Staff: Can the work be done on shore? DCSE: Yes. However, the provided cost is for off shore conversion plus an additional QA/QC of the data on shore. The project cost will be considerably higher for complete on shore conversion. b. Staff: What would be the cost for on shore conversion? DCSE: "We can provide you a cost for on shore if requested. Approximately it will be two times the cost of off shore conversion." c. Staff: Your proposed schedule calls for completion in 9 months. We do not have the budget and staff to complete the project in a year. Can you do the project over 2 -3 years? DCSE: "Yes we can do the project at a pace that District is comfortable with. However we need to remind you that as you know GIS is a live system and your data will change over the 2 -3 years course of the project. You would need to plan for a data update task as soon as your project is completed." d. DCSE.- Would you like to complete the water system in the first year and complete the Sewer System the second year or you prefer two start both systems at the same time and complete both in two years? Staff: We are not sure. As you see the last statement regarding DCSE's refusal to do the work over two or three years is completely false. Regarding the additional cost, which will be required for new data or system updates generated during the conversion process, it is included in the selected vendor's proposal (Nobel Systems) as well although may not have been clearly spelled out (Please see the bottom portion of the cost proposal, listing price per as -built sheet at $150 per sheet which is much higher than the $70 -$100 sheet for off shore conversion). Prior to writing this letter, we tried to talk to your staff and get their reasons for DCSE's disqualification and ask them to correct the records. However, we have received a new reason once we have responded to the original reason. So far we have received the following reasons: Reason 1: Staff got the impression DCSE did not want to complete the project in more than one year! Sorry it must have been a miscommunication!! Reason 2: Staff got the impression that DCSE cannot do the work on shore! Sorry it must have been a miscommunication!! Reason 3: DCSE price was higher. When DCSE responded that there were additional tasks listed in DCSE's proposal (such as providing District with tools enabling them to create and print water / sewer atlas books in house) and if removed would have made DCSE's cost the lowest, we received the following answer from District, which should be alarming to any Board overseeing and authorizing spending hundreds of thousands of dollars of rate payers money: ...... IDCSEJcan only deduce that they could have been lower after looking at Nobel's proposal. Anyone can do this after looking at the other's proposal and possibly we should have been more educated on the GIS conversion process to note these apparent differences. It is a dilemma: Educate yourself fully on GIS (spending thousands of dollars in training and education, if not higher) then contract with others or contract and learn from the (costly) mistakes as you go. 2938' Mill Cjeok Road, SLik IOU Laguna Hill, CA 92653 :Main: 949 4053400 Fax: 949.58O.8141 wok. .dcwxoni DSCE's price was higher than Nobel's from what we thought were apples to apples in comparability. End of story." DCSE believes that it is the reviewer's responsibility to thoroughly review each and every proposal and not to look only at the bottom line price and assume he /she is comparing apples with apples! As mentioned earlier, this is not a protest or request for appeal of the Board's decision. We simply want to correct the record. The Board members have shown great sensitivity and interest to financial well being of local companies by promoting keeping jobs on shore. On the same token we do not believe the staff's practice in the course of this project has caused unnecessary cost to DCSE when there was no sincere attempt to conduct a competitive bidding process. It costs money for companies such as DCSE, AIS, and Nobel to prepare quality proposals and all we expect in return is a level playing field and fair consideration of our proposals. DCSE believes implementation of an enterprise geographic information system (EGIS) is a major undertaking for any organization such as the District. It requires strong and expert project management from the District ( in -house or outside consultant) throughout its implementation. We have participated in many successful implementations of EGIS for a fraction of your allocated budget to this project by following a meaningful GIS implementation plan. We have also witnessed a few failed attempts with budgets much higher than yours when implementation is done in a trial and error and lets on learn on the job manner. We would like to thank you for taking the time and reading this lengthy letter. I also want to wish you and your staff a very successful implementation of your EGIS. Please do not hesitate to contact me should you have any questions or need additional information. Best Regards, DCSE, Inc. Masoud S. Hoseyni, Ph.D. President (949) 465 -3407 Direct mboseyni@dcse.com cc: Mr. Bob Martin, General Manager 23382 MiII Crick Road. Ski itQ 100 Laguna IIilK CA 92653 Moin: 949.465.3400 Pox: 949586.8141 w� +�i.dcse.cam Board Memorandum From: Brian W. Tompkins, CFO/Treasurer Subject: Investment Policy Recommendation: Approve Resolution No. 2009.19 adopting the attached investment policy for the 2009 -2010 fiscal year Background: Date: September 22, 2009 Government Code section 53646(a) requires that the Treasurer of a local agency annually render to the legislative body a Statement of Investment Policy for consideration at a public meeting. Attached and submitted for your consideration is East Valley Water District's investment policy as adopted in previous years. The District's policy is more restrictive than the Government Code in that certain types of investments allowed by Code section 53601 are not incorporated into the attached policy. The excluded investment types are: • Banker's acceptances — maximum 180 -day maturity • Commercial paper — restricted to highest Moody's rating; issued by US Corporations with in- excess-of $500 million in assets — maximum 270 -day maturity. • Repurchase and reverse repurchase agreements • Mortgage securities • Medium term corporate notes — maximum of 5 years maturity Per informal instructions from the board when the District began it's investment relationship with Citizen's Business Bank Wealth Management in September 2003, investments are being limited to LAIF, and US Treasury Securities and Agency bonds which are highly liquid and safe. Staff is not recommending any substantive changes to the policy at this time. RESOLUTION 2009.19 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS WHEREAS, the Board of Directors of the East Valley Water District ( "the District ") desires to maintain a formal policy regarding the investment of public funds pursuant to the requirements of Government Code Sections 5921 and 5360 et seq.; and WHEREAS, the Board of Directors of the District has employed qualified staff to invest those fimds in accordance with the law and the terms of the District's investment policy, as well as in a manner that advances the District's investment objectives of safety, liquidity and yield. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the District that the East Valley Water District Investment Policy attached hereto as Exhibit A and incorporated in full herein by this reference is hereby adopted as the formal investment policy of the District. BE IT FURTHER RESOLVED that the General Manager and the Treasurer /Chief Financial Officer of the District are hereby authorized and directed to invest the District's funds in a manner consistent with the terms hereof and in accordance with any further directions of the District's Board of Directors. BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No. 2008.17 adopted by the Board of Directors of the District on August 12, 2008. This Resolution shall take effect immediately upon its adoption. ADOPTED this 22nd day of September 2009. Ayes: Noes: Abstain: Absent: Attest: Robert E. Martin, Board Secretary George E. Wilson, Board President 4*0WEastValley ater District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 8112/2008 FISCAL POLICIES MANUAL APPROVED BY POLICY TITLE 1. EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY August 12,2008 Page I of 7 INVESTMENT POLICY: Purpose: The purpose of this policy is to establish uniform procedures for investing District funds in a manner that will provide the highest investment return, with the maximum security, while meeting the daily cash flow demands of the District. This policy is intended to conform to all statutes governing the investment of East Valley Water District funds. Scope: This policy applies to all financial assets of the East Valley Water District. These funds are accounted for in the annual District audit. There are no funds excluded from this policy. Prudence: A. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs; not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. B. The standard of prudence to be used by investment officials shall be the "prudent investor" standard (CGC §53600.3) and shall be applied in the context of managing an overall portfolio. C. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments 4 AWEastvalley Water District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE 8/1212008 MANUAL FISCAL POLICIES MANUAL POLICY NO. APPROVED BY POLICY TITLE 1. EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY August 12,2008 Page 2of 7 Objectives A. As specified in CGC §53600.5, when investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public funds, the primary objectives, in priority order, of the investment activities shall be: 1. Safety: Safety of principal is the foremost objective of the investment program. Investments of the East Valley Water District shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. 2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the East Valley Water District to meet all operating requirements that might be reasonably anticipated. 3. Return on Investments: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. Delegation Of Authority A. Authority to manage the investment program is derived from California Government Code Sections 53600, et seq. Management responsibility for the investment program is hereby delegated to the General Manager, who shall establish written procedures for the operation of the investment program consistent with this investment policy. B. Procedures should include references to: safekeeping, repurchase agreements, wire transfer agreements, collateral /depository agreements and banking services contracts, as appropriate. East Valley t DWater District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 8/1212008 FISCAL POLICIES MANUAL _ APPROVED BY POLICY TITLE 1. EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY August 12,2008 Page 3of 7 C. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the General Manager. The General Manager shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. D. Under the provisions of California Government Code 53600.3, the General Manager is a trustee and a fiduciary subject to the prudent investor standard. Ethics And Conflicts Of Interest A. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Authorized Financial Institutions And Dealers A. The General Manager and /or Financial Officer will maintain a list of financial institutions, selected on the basis of credit worthiness, financial strength, experience and minimal capitalization authorized to provide investment services. In addition, a list will also be maintained of approved security broker /dealers selected by credit worthiness who are authorized to provide investment and financial advisory services in the State of California. No public deposit shall be made except in a qualified public depository as established by state laws. B. For brokers /dealers of government securities and other investments, the designated official shall select only broker /dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission, the National Association of Securities Dealers or other applicable self- regulatory organizations. C. Before engaging in investment transactions with a broker /dealer, the General Manager shall have received from said firm a signed Certification Form. This tov t Water er District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 811 WOW FISCAL POLICIES MANUAL APPROVED BY POLICY TITLE 11 EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY August 12,2008 Page 4of 7 form shall attest that the individual responsible for the East Valley Water District's account with that firm has reviewed the East Valley Water District's Investment Policy and that the firm understands the policy and intends to present investment recommendations and transactions to the East Valley Water District that are appropriate under the terms and conditions of the Investment Policy. Authorized and Suitable Investments: A. The East Valley Water District as empowered by California Government Code §53601, et. Seq., established the following as authorized investment: 1. Bonds and Certificates of Participation issued by the East Valley Water District. 2. United States Treasury Bills, Notes & Bonds 3. Registered state warrants or treasury notes or bonds issued by the State of California 4. Bonds, Notes, warrant or other evidence of debt issued by a local agency within the State of California. 5. Negotiable Certificates of Deposit issued by federally or state chartered banks or associations. Not more than 30% of surplus funds can be invested in certificates of deposit 6. Shares of beneficial interest issued by diversified management companies (Money Market Mutual Funds) investing in the securities and obligations authorized by this section. Such funds must carry the highest rating of at least two of the three largest national rating agencies. Not more than 15% of surplus funds can be invested in Money Market Mutual funds. 7. Funds held under the terms of a Trust Indenture or other contract or agreement may be invested according to the provisions of those indentures or agreements. _4' q I 0 ater Di __ Wae District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 8/12/2008 FISCAL POLICIES MANUAL _ APPROVED BY POLICY TITLE EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY August 12,2008 Page 5of 7 8. Collateralized bank deposits with a perfected security interest in accordance with the Uniform Commercial Code (UCC) or applicable federal security regulations. B. Prohibited Investments. Under the provision of CGC §53601.6 and §53631.5, the East Valley Water District shall not invest any funds covered by this Investment Policy in inverse floaters, range notes, interest -only strips derived from mortgage pools or any investment that may result in a zero interest accrual if held to maturity. Collateral ization: A. All certificates of deposit must be collateralized by U.S. Treasury Obligations. Collateral must be held by a third party trustee and valued on a monthly basis Safekeeping And Custody: A. All security transactions entered into by the East Valley Water District shall be conducted on a delivery- versus - payment (DVP) basis. B. All securities purchase or acquired shall be delivered to East Valley Water District by book entry, physical delivery, or by third party custodial agreement as required by CGC §53601. Diversification: A. The East Valley Water District will diversify its investment by security type and institution. It is the policy of the East Valley Water District to diversify its investment portfolio. Assets shall be diversified to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of securities. B. Diversification strategies shall be determined and revised periodically. In establishing specific diversification strategies, the following general policies and constraints shall apply: 4WD Eastvalley Water District POLICE' AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE 8/1212008 MANUAL FISCAL POLICIES MANUAL POLICY NO. APPROVED BY POLICY TITLE 11 EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY August 12,2008 Page 6of 7 1. Portfolio maturities shall be matched versus liabilities to avoid undue concentration in a specific maturity sector 2. Maturities selected shall provide for stability of income and liquidity. 3. Disbursement and payroll dates shall be covered through maturities investments, marketable U.S. Treasury bills or other cash equivalent instruments such as money market mutual funds. Reporting: A. In accordance with CGC §53646(b)(1), the General Manager and /or Financial Officer shall submit to each member of the Board of Directors a quarterly investment report. The report shall include a complete description of the portfolio, the type of investments, the issuers, maturity dates, par values and the current market values of each component of the portfolio, including funds managed for EVWD by third party contracted managers. The report will also include the source of the portfolio valuation. B. As specified in CGC §53646(e), if all funds are placed in LAIF and /or FDIC insured accounts, the foregoing report elements may be replaced by copies of the latest statement from such institutions. C. The report must also include a certification that (1) all investment actions executed since the last report have been made in full compliance with the Investment Policy and (2) the East Valley Water District will meet its expenditures obligations for the next six months is required by CGC §53646(b)(2) and (3) respectively. The General Manager and /or Financial Officer shall maintain a complete and timely record of all investment transactions. Investment Policy Adoption: A The Investment Policy shall be adopted by resolution of the East Valley Water District. Moreover, the Policy shall be reviewed on an annual basis, and modifications must be approved by the Board of Directors. �DEast Valley __ Water District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL, DATE MANUAL POLICY NO. 8/12/2008 FISCAL POLICIES MANUAL 53601 (a) APPROVED BY POLICY TITLE EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY August 12,2008 Page 7of 7 None None Table 1 Investments Authorized By East Valley Water District In Accordance With California Government Code §53501 CGC Investment Type Maximum Maturity Auth. Limit % Required Rating 53601 (a) Local A enc Bonds 5 Years None None 53601 (b) U.S. Treasury Bills, Notes, Bonds 5 Years None None 53601 (c) State Registered Warrants, Notes or Bonds 5 Years None None 53601 (d) Notes, Bonds of Other Local Calif. Agencies 5 Years None None 53601 (e) U.S. Agencies 5 Years None None 53601 (h) Negotiable Certificates of Deposit 5 Years 30% None 53601 (k) Money Market Mutual Funds & Mutual Funds 5 Years 15% 2 -AAA 53601 (m) Collateralized Bank Deposits 5 Years None None 53601 (d) Local Agency Investment Fund (LAIF) N/A None None Mutual funds maturity may be defined as the weighted average maturity; money market mutual funds must have an average maturity of 90 days or less, per SEC regulations East Valley Water District Balance Sheet - Unaudited July 31, 2009 ASSISTS UTILITY PLANT - at cost: Utility Plant in Service - water department $116,197,432 Utility Plant in Service - sewer department 26,640,994 142,838,426 Less: Accumulated Depreciation (42,438,763) 100,399,663 Construction in Progress 16,500,795 116,900,458 RESTRICTED ASSETS: Emergency Reserve 2,192,925 COP Debt Service Funds - Trust Accts 971,108 Construction Funds 618,130 _ 3,782,163 CURRENT ASSETS: Cash and Investments 8,694,693 Less: Restricted Cash and Investments 3,782,163 4,912,530 Accounts Receivable (net of allowance) 1,633,803 Other Receivables (net of allowance) 902,926 Allowance for Uncollectibles (6,463) Grants Receivable 387,384 Inventory 1,126,433 Prepaid Expenses 272,160 9,228,773 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 3,050 Deferred financing charges 176,618 179,668 TOTAL_ ASSETS 130,091,062 East Valley Water District Balance Sheet - Unaudited July 31, 2009 LIABILITIES AND (EQUITY LONCn I'ERM DEBT: Certificates of Participation due after one year $5,748,692 Installment Payment Obligations 13,883,731 DWR Loan 145,385 Less: Deferred amount on refunding of COPs (255,677) 19,522,131 CURRENT LIABILITIES: Accounts Payable 1,820,514 Assessments Payable - NFWC 488,504 Accrued payroll and benefits 824,840 Customer service deposits 1,588,292 Accrued interest payable 250,850 Deposits - refundable 124,850 Certificates of Participation due within one year 1,611,455 6,709,305 TOTAL. LIABILITIES 26,231,436 EQUITY: Contributed Capital: Invested in Utility Plant 37,343,687 Other Contributed Capital 3,695,064 Retained Earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for Unemployment Insurance 16,450 Unreserved 59,751,565 Net Income for current year 876,385 TOTAL EQUITY 103,859,626 TOTAL LIABILITIES AND EQUITY 1302091,062 R R W NV6*&mF (O W� 0�0N�0 R L � U m r (Oom06 �mr.-C O(O\i r C c N O O) nL rm� m(Or t(N O (O(O(O E R E W OmOmO O m N p1= L N N o dO'vNm V((OO'V(OO � D `o C_ N r N(MNWr. .- M W Mc0 N U c a�aEi `m maEi E x Uoacio ma E L N nMNC�- N CDcO� L a 3 F m � n M 2 aR �' ascccR a r v a�UN N O � U) C) U R U N D oucc N O c 0l y R _,Rl`c°E E o —3 a EL 16 F —°c` ~?t-m ° ` � R m 3 ¢" = W W (L>> R (ZO 6 a GA > O N N m02 UH R � O a O ° F- a 3 0000000 O 0000 O U100000 (O 0000000 O OmOORrr O(O BOO O x00000 r O-WL4) BOO r OrN(O tO rM000(O O W�- m(OONV O N LO m ¢)�O- r M (Ni r NtO't000N d C6 N-V Id Iz CJ C6 ^Nm(mO N LO N�000)�-O O) N000 N vMrcoO� m mVNOCONr M N(OOrM O mmNVN� O r r (OONOr(O rm,omN r V V - tO�MI�NWW O V NN(hVN' CmJNMmO(O Q •- N d 9� 3 NV000)0)O (O m000 m (Dam<0 m (O (OO(OWr r NNVrmr vmv(om(n� m (O (O �O (OO NrN�O (O r CO mOm(o a- NrrmrO O M�O�(OOrm rNmr�O>m N M V C5 —,d O�-v N 0(000000 �O 0000 O iO00000 tO 0000000 O Da C omoovrr M.- Orm(O� r o�n ono OrNto o (O r00000 rmOOO(O r O oomrnO(oo W.- mtOONV r O R r M .-(V f� 6,6 (OmON OJ w XO j ^mWSm� N N O tq } @ wN� m�000>• -O m m 0-.. 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Q D) NCC w 0 d E d N m C ' °-y C @ C° N C C 0> c a C °> C E C N c N W _ n d o °X Nm Uia g o"m d m y:=U D Of 1- m O m d )C eC y y C° W C m m Ct c O U 'D ._Nd ¢_06 m2— mNZC NCW mroEdm� 0.2 "O �% Z ' Wmo-o maa _ ama- 0�ofm mL ci6i° di woo° Go6m zdw�-�'`- ��c`oi� °�°°1'� °ww d d Z W- smmmma��u d_�m�-= a � Q ¢mn�.°- '.' -'in N °>E ° C=m '�O co�32`m `?ct �'ucc omna�°�B:? =mmcmow� .E.00=m cS m � rmOw3 »o ja0C7 »WUC7w2W�MMW m W C3 ° F IL O vrn rip M .y oo�n0000N �O1000000 n M OD LO r N oll N N p NO1000000 O N O (p N ro` 00 0 00000000 o W M O W M O O W 0 0 0 0 r, "I O m N(�JN«)NNOO 00 OM CO I 0] r� �0,0000 NO IO W N C o ro m M M M O m ? V U N UO N N w N 11 CD Q d i� a = V W M OOtn0000N I� r T I�ro O v Cl o(o po o pp NO(D00000 m O N M o N OD Wpm �j O p �NN�N co a > o0 0 00000000 p000000 0 0 M o o M un C oor000po ro 1- n m in ci 61 N NMN��.N 11 06 -p Lo W Q W N m C M } �` vrn M Opinp OOON °o n LO n N J d 7 ^o n m a m co O O Q a N N LO N > ? Q l0 b W 0 C N E d to N 1p V R O C Y c N y E d {- d 'M m °' WO m fA F'> Fz N W it U N F- Z Wf9 U U ZU (c 3 a x 7 U wE�o 0 Z Ii- Em a0 r N iL E E �>0 W 2m IL W ¢ it y 0 W 0 O �G QQ CC U > m o E ~a=o 0 U) � m Z d_ 0 x.Q i Q O U >ma 1U - Z� U W U Q Z EVWD CAPITAL PROJECTS SUMMARY FISCAL YEAR 2009 -2010 Updated through July 31, 2009 Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through July 2.009 Page 2 Prior Current (Memo) . - Projects - By Type Years Year 2009 -10 2010 -11 Actual Actual Budget Year 2 Source of Supply Plant 40 - Well Rehab 2,646,546 10,272 50,000 North Fork Canal 4,987,220 - - Plant 151 - 6th Street Well 1,192,032 Plant 150 Wells - - Lower Zone Wells (2) - Total Source of Supply Projects 8,825,798 10,272 50,000 Treatment Facilities Plant 134 - Upgrade Technology 777,131 125,329 4,186,000 11,165,000 Plant 134 - IDSE 47,527 Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,767,028 1,910 1,200,000 10,950,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - Plant 152 - Inter. Zone Perch Treat. Plant 1,147,386 - - - Total Treatment Projects 3,739,072 127,239 5,386,000 22,115,000 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station 50,000 250,000 Plant 40 - Inter to Upper Zone Transfer - - 300,000 Various Plants - Pump Efficiency Rebuilds - - 257,500 - Plant 127 - Lower to Inter Zone Transfer - 130,000 Plant 12 - Replace Boosters / Well - - - - Plant 134 - Upper to Canal Zone Transfer - - - Plant 39 - Inter to Upper Zone Transfer - - Plant 25 - Inter to Upper Zone Transfer - - - Plant 143 - Inter to Upper Zone Transfer - - - - Total Pumping Projects - 307,500 680,000 Wastewater Collection System Sewer System Studies/ Planning 83,815 i 5,552 70,000 175,000 Sewer Main Lining 200,000 200,000 Conejo Main Replacement 84,515 5,261 955,000 - Total Wastewater Collection Projects 168,330 10,813 1,225,0001 375,000 Page 2 —.�-oc Rroi 715Ms 3>� _ ... .:. 2011 -12 2012 -13 2013 -14 2014 -151 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals - 2,656,818 4,987,220 1,192,032 3,300,000 3,300,000 3,300,000 12,136,070 - 12,067,460 47,527 10,750,000 1,075,000 - 24,543,938 15,050,000 2,8150,000 7,900,000 - - 19,160,000 20,307,386 1,7800,000 1 3,925,0001 19,160,000 64,866,311 - - 250,000 300,000 600,000 170,000 - 300,000 500,000 500,000 1,000,000 - 520,000 780,000 1,300,000 - - - 2,200,000 2,200,000 - 400,000 400,000 - - - 2,900,000 2,900,000 _970,OOOT 1,027,000 780,000 5,500,000 8,950,000 125,000 - 389,367 200,000 200,000 200,000 200,000 1,000,000 2,000,000 - - - 89,776 _325,000 200,000 200,OOOT 200,0001 1,000,000 2,479,143 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through July 2009 Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 7,052,750 30,401,720 1,345,750 445,000 8,398,500 30,846,720 Prior Current (Memo) Projects - By Type Years Year 2009 -10 2010 -11 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - - 451,720 Live Oak Main Replacement 865 - 180,000 - Union / Vine Main Replacement 1,625 699 370,000 - Harlan Lane Main Replacement 7,957 170,000 Cunningham / Hiliview / Crest / Bruce - 500,000 6th St 30" Pipeline - Plant 151 to Plant 40 - 100,000 3,815,000 6th St 30" Pipeline - PI 40 to PI 143 - - - 9th St 12" Pipeline - Del Rosa to Sterling - - - AMR Meter Replacement Program - - 200,000 300,000 Plant 59 Recoating - - - 300,000 Plant 143 - 10mg Inter Zone Storage - - - Relocation of Facilities for Other Agencies 173,046 - 175,000 - Eastwood Farms Assessment District 34,894 - 60,000 1,940,000 Total Trans & Distribution Projects 218,387 1 699 1,085,0001 7,476,720 General Projects GIS Implementation 252,309 12,310 230,000 200,000 Headquarters Building 8,889,754 4,697 115,000 - Total General Projects 9,142,063 17,007 345,0001 200,000 TOTAL CAPITAL CM PR0'VE.,PLAWPR0 :CT ' 22,093;650 166,030 .8;39,8,500, » "30;846;720x' Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 1,598,279 39,471 Developer Sewer Facilities (Reimb by Fees) 771,190 53 Water Conf / Solar Challenge 81 Plant 101 Plant 120 Rehab 8,367 Regional Treatment Plant Demo Del Rosa Headquarters Bldg Seven Oaks Dam (SAR) Discharge TOTAL MISC'l,DEYELOPER RROJECTS 2;369;4.69:•' 47;972 I Total Capjfal Projecf§ . % ::. ': 24,463',Y19 214jQ02—°%3 , 9$,'60Q ;- ';30;846,.72Q Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 7,052,750 30,401,720 1,345,750 445,000 8,398,500 30,846,720 19,250,000 6,375,000 1,780,000 15,990,000 44,060,000 _ 395,000 270,000 200,000 8,810,000 1,000,000 19,645,000 6,645,000 1,980,000 24,800,000 45,060,000 Page 5 2011 -12 2012 -13 2013 -14 2014 -15 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 451,720 865 2,324 177,957 500,000 1,350,000 - - 5,165,000 - 1,300,000 1,000,000 5,400,000 7,700,000 700,000 - 700,000 300,000 600,000 - - 300,000 10,700,000 10,700,000 - 173,046 - - - - 1,974,894 ?x350,000 1,300,0001 1,000,0001 16,100,000 28,445,806 200,000 200,000 - - 864,619 - - 24,600,000 33,494,451 200,000 200,000 24,600,000 34,359,070 79;645,000 <`` `6,645000 69$0,000;.:, 24,800`;000 ; 45,060s000 151;236,4041_ 1,637,750 771,243 81 8,367 � r „ 2 4i 7,491: .�. 19�645,000i. ,, ¢,$45 Q00 6980 000- 2000;000 ,' 45,060 ;000< 153;6$ 841;+ 19,250,000 6,375,000 1,780,000 15,990,000 44,060,000 _ 395,000 270,000 200,000 8,810,000 1,000,000 19,645,000 6,645,000 1,980,000 24,800,000 45,060,000 Page 5 CF) c� (V CL�nn c! 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(202) 225.6161 FAX; (202) 225.8671 TonorF� S ll of t4r Ittitr b x it j,C� u Irk E'WV: CONG- 6ACAaIAAIL.HW 9E.O0V ?lauu of fllep uurnfttfiuuu AGRICULTURE COMMITTEE, FINANCIAL SERVICES COMMITYEE, RESOURCES COMMITTEE CDNORESSIONAL HISPANIC CAUCUS, SECOND VICE CHAIR & CORPORATE AMERICA TABS FORCE CHAIR )FACSIMILE TRANSMISSION FORM Rep. Joe Baca "Fighting For California's 43" District" 201 Forth E Street, Suite 102, San Bernardino, CA 92401 Phone: (909) 885-2222 Fax: (909)888-5959 Tat: 04C4W-�- &qNC IIVL From: 7'►� -�I (lo Date: Fax: (gG►1) �'—! %�/ Pages (including cover): Note: 201 NORTH E STREET, SuITE 102 SAN 9EnNARDWD, CA 92401 PHONE: (909) 066-BACA (2222) FAX; (9091888-0950 WEB PAGE h1m; 1/W W W.housa.pov/Daea Attached please find copies of two letters the Congressman wanted to share with members of his District Water Advisory Committee. One letter is from Congresswoman Napolitano to Secretary Salazar and the second is from California Governor Arnold Swarzenegger to Secretary Salazar, ]Both letters call. attention to the continuing crisis with California's water supply. The information donuIned oA thit cover page or Attached to this cover page are Intended for the Individual named on this cover sheet and Is considered official busineis of Rep. Joe Baca. Any Questions regarding the content or the transmission of this fax should be directed to (909) 895 -2122 Prinied on Recycled PeOer de4rc JAM " ZM gwviiinr August 28, 2009 3.0. Rouue of Represtatattuels Q MUlitixe uct Natural Resources Naolllttg=, W 20515 Mr. Kenneth Salazar Secretary of the Interior U.S. Department of the Interior 1849 C Street NW Washington, D,C, 20240 PAU6C.Rn01M.0A A mm". JA , MI12C0 "".M U CHA"M VT CykM WLUAA qWT TOM TnCLMOLiLG TDWVOLM UK4RPr*A CWPCf8rAQ Dear retary.l�-'�"' ' l As chair of the Subcommittee on Water and Power, I have grave concerns I felt 1 must share with you. Please forgive the lengthy explanation;) felt it must be given, Drought in California is polarizing the state, taking up valuable time and resources resulting in considerable debate and finger- pointing as to who /what to blame. Thank you for recognizing that the issue is big enough and requires you dedicating high level staff to addressing the problem. The quandary we face is to both reduce demand and increase supply. Historically, water developers have focused on increasing the size of the water pie, Developing new water supply takes years to accomplish (fifteen years by the Governors own estimate), costs billions of dollars, presently lacks public consensus, public and political will, and united support. Addressing the water equation by reducing demand has already resulted in extensive efforts in Southern California to reduce; water consumption (local regulations), improving conservation efforts (low flow toilets and shower heads) and educating the public (PSA's and notices in water bills). This has lessened impacts, but as the population continues to grow and the drought continues, the demand will increase beyond what conservation alone can provide. The California Congressional delegation is a diverse group. One thing that we all agree on is that the water crisis in California is significant, requires leadership and development of a hMpJ /roeouroeecommlttee.hp�se.gov solutions portfolio that builds upon our abilities to confront problems, and uses our innovation and ideas to mobilize the resources necessary to addresses the issues. Some of us have been giving the California water issue serious review and determined that the Subcommittee needed to explore options. What Does a Water Solution Look Like? Over the past two months I have had the Water and Power Subcommittee staff director, Dave I Wegner, researching the issue and our potential roles. I have been briefed on initial findings and we will be briefing the subcommittee upon our return in September. We are offering our full assistance to address the long, mid and short-term actions that can be taken to develop water solutions for California and, by learning from these efforts, provide opportunities for the rest of the Western United States. Our concern is that the drought of the last three years may continue into 2010, possibly further, We need to implement actions now that will provide the ability to let the Department focus on the long -term solutions. Solutions to the California water crisis must be based on a diversified and dynamic approach, allow for appropriate planning and permitting that will ultimately allow delivery of water in a timely and cost effective manner. There is no one single "silver bullet" that will solve the water crisis._ The challenge we face is to develop a cooperative approach that cumulatively will yield a diversified portfolio and strategy that will result in increased supply, reduced risk, and improved water security, sooner rather than later. It is indisputable and imperative that discussions and efforts directed at long -term solutions continue. At the same time, we must recognize that when creating new water from large water projects, all parties and all interests are defined by an immutable rule: the last dollar must be spent to get the first drop of water. The bottom line is that until we spend the last construction dollar, no one gets the first drop of water from any of these proposed projects. In the course of our research, we have asked state water leaders when new water supplies could be brought on -line, addressing the question, when does California achieve that "first drop ?" The answers range from 2020 to 2030, depending on a plethora of unknown factors. In reality the year doesn't really matter. The point is there is no immediate construction action that can be taken to create new water, Creating solutions to water demands must incorporate a range of ideas and approaches, Water managers must continue to explore, and analyze long -term solutions associated with the Delta, evaluating new water sources, including storage and conveyance. At the same time, it is equally imperative that a plan be adopted to address our immediate challenges. The Goal: Creating 1 MAF of Water for California in the bear Term Let me reiterate again Mr. Secretary, we want and are anxious to work with the Department on a portfolio of solutions for the water crisis in California. We want to look for solutions and approaches where Congress and the Administration can work collaboratively on solutions. As Chairwoman of the Subcommittee on Water and Power, I submit the following recommendations for immediate actions on your part, to address challenges to the California water crisis. Each is based on the concept of stretching existing water supplies in order to increase the amount of available water and does not require new legislation, only strong and decisive leadership. (1) Bureau of Reclamation to establish a 1 Million Acre Foot new water program • Grow new water in the State — throughout the State • Create, in the next 48-60 months, 1 MAP of new water annually • Develop this new water without regional water user or environmental conflict • Accomplish this objective utilizing the Bureau's Title XVI program, identified by the Commissioner on July 21, 2009, as part of Reclamation's core mission. (We agree with the Commissioner's statement made before the Subcommittee and believe that by working with OMB we can develop support for funding.) (2) Bureau of Reclamation to establish a "Farmer Helping Farmer" Irrigation Efficiency Initiative • Make: funds available to water districts, water agencies and individual irrigators to invest in on -farm irrigation efficiencies to stretch our existing available irrigation water. These funds could come from the Reclamation Rural Water Program and other funding vehicles identified in previous legislation. • Consistent with CVPIA and Reclamation law, allow districts or irrigators to sell, rent or lease water savings to other irrigators, • Implement improved and less bureaucratically cumbersome transfer incentives for farmers and water districts to allow the efficient and timely movement of water from and through existing facilities. (3) Bureau of Reclamation to establish a "Water Conservation" Initiative for urban and rural water districts, • Make funds available to water districts, water agencies and others as appropriate to invest in conservation efforts (i.e. irrigation methods, scheduling, land leveling, etc.) that stretch existing water supplies. These funds could come from the Reclamation Rural Water Program and other funding vehicles identified in previous legislation. • Consistent with CVPIA and Reclamation law, allow districts and /or irrigators to sell, rent or lease water saved to others. The objective of these recommendations is to stretch the water supplies we have. In the short term, we have adequate water supply to meet the needs of the State of California. What is lacking is the bureaucratic ability to efficiently move water, incentives for water right holders to allow for the efficient use of water, and leadership to address how to get it done. We can implement programs here and now to create 1 MAP of new water annually through Title XVI, and supplerneait that initiative with projects to stretch existing supplies throughout the State — from our cities to our farms. Recommendations requiring action: ■ The Interior Department and Bureau of Reclamation submit, urgently, a $250 million budget amendment to the Bureau of Reclamation's budget for FY 2010 adding funds in the following amounts:- Title XVI $ 200 million Water Efficiency (Farmer -to- Farmer) $ 25 million Water Conservation initiative $ 25 million ■ OMB, interior, the Administration, and others as appropriate and necessary, work with the House Budget Committee, Appropriations Committee, Energy and Water Appropriations Subcommittee, Natural Resources Committee, and the Water and Power Subcommittee to implement this prior to when the Energy and Water Appropriations bill for FY 2010 is finalized in conference. Concurrently, coordinate with the appropriate Senate committees and subcommittees. ■ The Title XVI funds should go to develop a new generation of projects — throughout the State. The objective is to (a) fund projects not funded by the Stimulus Program; and (b) underwrite at least 40 congressionally approved new recycling projects. Today, projects throughout Southern California— in LA, San Diego, Riverside, Orange and San Bernadino Counties are on track to develop approximately 500,000 acre -feet of new water annually. This program will double that — to produce I MAF of new water annually and do so within 48 -60 months. 'While California puts 1 MAF water into service and on -line, long -term plans can proceed with the efforts of the Department of the Interior leading towards actions. California can manage our way through this challenge rather than be overwhelmed by it. When the day arrives where California runs short of water, the direct and indirect costs will be measured in billions and the bureaucratic stress will increase exponentially. We need to act now and act in a concerted, strategic approach. What can be done immediately? Congress has provided tools so we can begin work now to resolve the water crisis. First, the Title XVI water recycling and water reclamation program can be the centerpiece of a constructive solution, As a result of investment in it new wet, not paper, water can be created and placed in service throughout the State. Recycled water developed throughout California relieves pressure on the Delta, and, in turn, helps water districts and water users in the San Joaquin Valley, particularly those on the West Side, who have junior water rights and water entitlements. A $200 million investment in Title XVI automatically leverages an additional $600 million from the water districts and financjal lenders. By law and policy, water districts are eligible for a 25% cost - share, not to exceed $20 million. This is the most cost - shared water resources program in the Federal Government. This investment stimulates new business, puts people to work, develops green jobs, produces 1 MAF of new water annually and helps the State manage its way through this water crisis. The bottom tine to the Water and Power Subcommittee is that we believe that Congress has given the Department tools to address the California water crisis. We believe that solutions must include near, mid and long -term actions. And finally, we believe that cooperatively we can work with the Department to strategically plan for and implement actions that will result in water in the faucet, will work with local water districts, will put people to work, and will provide leadership in addressing long -term water planning and production. What we would like to Suggest. We respectfully request a sit down meeting to discuss these ideas with you, identifying what we can do to work with the Department in meeting the water needs of California, and doing so in a cost effective and environmentally sensitive manner. We look forward to your favorable reply and meeting with you in September. Please contact the Water and Power Subcommittee or myself to set up the meeting. Warm Regards, race F. Napoiltano Chairwoman Water and Power Subcommittee cc: Nick Joe Rahall, Chairman, Committee on Natural Resources Doc Hastings, Ranking Minority Member, Committee on Natural Resources Tom McClintock, Ranking Minority Member, Subcommittee on Water and Power Members, Subcommittee on Water and Power Members, California Congressional Delegation Senator Feinstein Senator Boxer Phil Isenberg John Garamendi Darrell Steinberg, President Pro Tempore, California State Senate Karen Bass, Speaker, California State Assembly Govemor Arnold Sehwarzenegger Supporting Justification for Proposal Suggestions ■ This request is consistent with: Bureau of Reclamation Feasibility Study on Water Recycling in Southern California * Bureau of Reclamation Feasibility Study on Water. Recycling in the Bay Area. * State of California Task Force on Water Recycling * DWR's Bulletin 160 * MWD and SAWPA approved programs " Other? ■ Water Recycling Benefits * Consistent with stimulus objectives * Creates green jobs * Provides for continuity of construction jobs in counties most impacted by the recession * Relieves pressure on the Delta, short -term and long -term * Consistent with reduced energy and lower carbon objectives * Provides drought relief * Consistent with climate change policy objectives * Develops new water supplies (and does so without generating political conflicts) " Projects can be designed, approved, funded, constructed and operated within a short time. * No other alternative can produce 1 MAF as quickly or efficiently. '■ Farmer to Farmer Initiative Benefits " Allows farmers to develop and implement solutions locally * Can be accomplished with days, weeks and months .... all short term * Proven technologies can be applied to modernize and improve water management locally * • Maximizes flexibility to local districts and irrigators within their immediate regions ■ Conservation Initiative Benefits * Fastest and least expensive way to "create" new water * Urban water agencies have a demonstrated capacity n GOVERNOR ARNOLD SCHWARZENEGGER September 1, 2009 The Honorable Ken Salazar The Honorable Gary Locke Secretary of the Interior _ Secretary of Commerce 1 849 C Street, NW 1401 Constitution Avenue NW Washington, DC 20240 Washington, DC 20230 Dear Secretary Salazar and Secretary Locke, California's water crisis continues to grow. Three years of drought continue at serious cost to our faints, our people and our economy. As reservoirs remain low and water deliveries unreliable, those costs increase daily. Water deliveries by the State Water Project and federal Central Valley Project to the two - thirds of California's population south of the Sacramento -San Joaquin Delta are just 40 percent and 10 percent of normal, respectively. Sixty -four water agencies throughout the state have implemented mandatory rationing to respond to shortages and, on the agricultural front alone, we estimate that these reduced deliveries will result in a Central Valley farm revenue loss of as much as 5710 million and cost 35,000 jobs. This cannot and must not go on. For the past four years, my administration has been working on solutions to California's water supply and the environmental crisis in the Delta. However, I am concerned that the catastrophic impacts of the current crisis on our economy and environment could take decades to reverse: and significantly hamper any long -term solutions. The recent biological opinions issued by the U.S. Fish and Wildlife Service (USFWS) and the NAtional Marine Fisheries Service (NMFS) to protect threatened fish species in the Delta include overlapping and conflicting actions and restridtions that provide little or no fisheries benefit but do come at a high cost to the economy. The opinions cover both the state and federal water projects but were developed separately, by separate agencies. Ironically, these opinions work against each other, especially in wet years, which may lead to species conflict and devastating water shortages in following dry years. It is clear that we are trapped in an outdated and rigid bureaucratic process that dictates fish protection actions one species at a time rather than evaluating the entire ecosystem attd addressing its many stressors. State and federal water pumps clearly impact the Delta, but regulating as though they are the only influences ignores the complexity of the situation and creates new problems while failing to solve others. STATE CAPITOL • SACRAMENTO. CALIFORNIA 95614 • (916) 445 -2841 ZEM The Honorable Ken Salazar The Honorable Gary Locke September 1, 2009 Page two On May 7 of this year, my Director of Water Resources, Lester Snow, wrote to the USFWS requesting re- consultation on Delta smelt and the operations of the state and federal water projects. On August 10, Director Snow sent a similar letter to the NMFS asking for re- consultation on salmon and green sturgeon. These letters remain unanswered, If the federal government believes that re- consultation is the wrong path, then we need to know how to proceed, and we need to know now. We have entered an endless cycle of consultation that is guaranteed to reduce water supplies and water supply reliability, but is not guaranteed to recover or even reduce damage to endangered species. This cyclic regulatory process is not working for people, and it has not worked for fish. The Delta's water supply is of state and national significance, and the so- called "reasonable and prudent alternatives" included in the two biological opinions impose significant water supply and economic impacts without demonstrating assured benefits for the environment. Thirty-eight million Californians stand waiting for your formal response. iia TOTRL P.09 FALL the 21st . OCTOBER 28 -30, 2009 Westward Look Resort Tucson, Arizona Western Coalition of Arica States "The Voice of Water Quality in The Arid West" k ° _o o E m o m m J c N c q .6 vv A C... 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