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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/13/2009EastValley 'silk' Z Water District 3654 HIGHLAND AVE., SUITE 412, HIGHLAND, CA BOARD MEETING October 13, 2009 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". --------------------------------------------------------------------- CALL TO ORDER PLEDGE. OF ALLEGIANCE ---------------------------------------------------------------------- 1. Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Board meeting minutes for September 22, 2009 4. Approval of Special Board meeting minutes for September 29, 2009 5. Resolution 2009.20 — A corporate resolution to authorize the deletion and addition to the District's checking account 6. Accounts Payable Disbursements: Accounts Payable Checks # 221423 through 4 221695 which were distributed during the period of September 18, 2009 through October 7, 2009, in the amount of $1,287,282.92 and Payroll and benefit contributions for the period ended October 7, 2009 and included checks and direct deposits, in the amount of $287,556.77. Total Disbursement for the period $1,574,839.69 OLD BUSINESS 7. Resolution 2009.19 — A Resolution of the Board of Directors of the East Valley Water District Establishing an Investment Policy for Public Funds 8. Nobel Systems Inc. conversion agreement. Information only NEW BUSINESS 9. Discussion and possible action regarding the use of reserve funds for Capital Projects 10. Review and accept financial statements for the period ended August 31, 2009 11. Discussion and possible action regarding the Water Education Foundation's "Water Leaders Class" 12. Discussion and possible action regarding the official NWRA California Caucus Ballot 13. Discussion and possible action regarding the FY 10 Energy and Water Appropriations Bill 14. Discussion and possible action regarding the Administration Policy (CEQ) on management of the 500 -year flood plain 15. Discussion and possible action regarding a donation to a water related charity in honor of Mrs. Elizabeth Kiel 16. Directors' fees and expenses for September 2009 17. Discussion and possible action regarding the 2009 WRI Lifetime Achievement Award REPORTS 18. General Manager / Staff Reports 19. Consultant Reports 20. Committee Reports a. Legislative (Standing) b. Budget (Standing) c. Public Outreach (Standing) d. Audit (Ad -Hoc) e. Headquarters (Ad -Hoc) f Policy Committee (Ad -Hoc) 21. Oral comments from Board of Directors MEETINGS 22. The Frontier Project Foundation "Inaugural Green Tie Gala', October 17, 2009 2 CLOSED SESSION 23. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] FXAJ 2.5. Property: :Party with whom the District will negotiate: 22 +/- Acres of Vacant Land North of Third Street, East of Sterling Ave., South of 5`h Street APN (s): 1192- 241 -01, 1192- 231 -01 San Bernardino County, State of California Potential Buyers Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: Party with whom the District will negotiate 9.5 +/- Acres of Vacant Land APN (s): 1191-251-02,1191-251-05 San Bernardino County, State of California Potential Buyers Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: Party with whom the District will negotiate: Party who will be negotiating on behalf of the District: Under Negotiation: 9.74 +/- Acres of developed and Associated parcel, South of Highland Ave., East of Victoria, APN (s): 1191-241-36,1192-241-38 San Bernardino County, State of California US Kuil Inc. Robert Martin Price and Terms of Payment 26. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: Party with whom the District will negotiate: Party who will be negotiating on behalf of the District: Under Negotiation: ADJOURN 6.73 +/- Acres of developed and Vacant Land APN (s): 0278 - 082 -03, 0278 - 101 -04, 30, 31, 32, 33, 34, 43, 0278- 081 -27 San Bernardino County, State of California Potential Buyers Robert Martin Price and Terms of Payment ------------------------------------------------------------------------------ Pursuant to Government Code Section 54954.2(a), any request for a disability - related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. ------------• ------------------------------------------------------------------ CI Subject to a royal: EAST VALLEY WATER DISTRICT SEPTEMBER 22, 2009 REGULAR BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Mr. Kennedy led the flag salute. PRESENT: Directors LeVesque, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (Me Andrews & Boyd), Charles Roberts (Highland Community News), Doug Dubois, Michael Perez, Mark Vargas (Mission Infrastructure), Dennis Grimes, Mr. Huseyni (DCSE) APPROVAI, OF AGENDA M /S /C (Sturgeon - Morales) that the September 22, 2009 agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SEPTEMBER 8, 2009 BOARD MEETING MINUTES M/S /C (Sturgeon- Morales) that the September 8, 2009 Board Meeting Minutes be approved as submitted. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR SEPTEMBER 14, 2009 M /S /C (Sturgeon - Morales) that the September 14, 2009 Special Board Meeting minutes be approved as submitted. Minutes: 09/22/09 jph DISBURSEMENTS M/S /C (Sturgeon - Morales) that General Fund Disbursements #221248 through 221422 distributed during the period of September 3, 2009 through September 16, 2009 in the amount of $335,626.02 and Payroll Fund Disbursements for the period ended September 16, 2009 in the amounts of $275,816.87 and $5,187.19 totaling $616,630.08 be approved. REVIEW AND APPROVAL OF GENERAL MANAGER'S EXPENSE REPORT M/S /C (Sturgeon - Morales) that the General Manger's expense report be approved as submitted. PRESENTATION AND INTERVIEW OF THE ABSENT CANDIDATE DENNIS K. GRIMES, E.A. TO FILL BOARD VACANCY Mr. Grimes provided a short presentation to the Board. Following Mr. Grimes' presentation the Board had a question and answer period. DISCUSSION AND POSSIBLE ACTION REGARDING SELECTION OF FINALISTS TO FILL BOARD VACANCY M /S /C (Sturgeon - Levesque) that the Board expands the previous list of three finalists to include Mr. Grimes as fourth finalist to fill the Board vacancy. DISCUSSION REGARDING CORRESPONDENCE FROM DCSE The General Manager stated that the District received a letter from DCSE regarding the Districts GIS project. Information only. RESOLUTION 2009.19 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS Mr. Tompkins reviewed the memorandum and policy with the Board; that this review is an annual requirement. Director Morales requested clarification regarding a number of statements contained in the policy and memorandum. Director Sturgeon requested that the Board appoint an ad -hoc committee to review the policy in more detail. The Board President appointed an ad -hoc Investment Policy Committee (Morales and Sturgeon) to review the policy. No action taken. Minutes: 09/22/09 REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED JULY 31, 2009 Mr. Tompkins reviewed the financial statements with the Board. Director Morales asked a number of questions related to the financial statements. Director LeVesque would like to know the status of the AMR meter program. The Board requested that page numbers be added to future reports. M/S /C (Morales- Sturgeon) that the financial statements for the period ended July 31, 2009 be accepted. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that the District is waiting for the final permit from CDPH for Well 40; that he will be meeting with the head of the Los Angeles District office of the Army Corps of Engineers to discuss the Seven Oaks Dam Water Quality Study and the Water Conservation Study. Information only. CONSULTANT REPORTS No Reports at this time. COMMITTEE REPORTS a. Legislative (Standing) — Director Morales stated that the Governor has until October I It" to veto or sign bills; that the Delta bills have been scheduled. Director Morales requested an update from the General Manager regarding his trip to Washington D.C. The General Manager provided an update regarding his trip to Washington D.C.; that he met with staff from Congressmen Lewis' office regarding the Seven Oaks Dam issues; that he also met with the Army Corps of Engineers regarding federal issues. The General Manager stated that he met with staff from Senator Feinstein's office regarding emergency disaster planning and the USGS early warning system. The General Manager also stated that he met with Congressmen Baca's staff regarding Senate Bill 787. b. Budget (Standing) Minutes for September 2, 2008 — The District is finalizing the rate study agreement. c. Public; Outreach (Standing) — A meeting is scheduled for Thursday at 9:00 a.m. d. Audit Committee — The audit field work should be completed by the end of the week. 3 Minutes: 09/22/09 e. Headquarters Committee (Ad -Hoc) — No report. f. Policy Committee (Ad -Hoc) — No report. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Sturgeon stated that he recently had lunch with Albert Hess and her husband Emory. Director Sturgeon offered his appreciation to staff for all their hard work. FACSIMILE TO THE DISTRICT FROM MIKE TRUJILLO REGARDING THE CONTINUING CRISIS WITH CALIFORNIA'S WATER SUPPLY WESTCAS 2009 FALL CONFERENCE "ABC'S SUSTAINABILITY OF WATER AND WASTEWATER IN THE 21sT CENTURY ", TUCSON, ARIZONA, OCTOBER 28-30,2009 CLOSED SESSION The Board entered into Closed Session at 4:13 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The items listed on the agenda were discussed in closed session with the following actions being taken: With respect to item #18 — The Board authorized the Board President and General Manager to execute the Third Amendment to the May 9, 2003, Gibson Group Stage II Site Participation Agreement. With respect to item # 19 — No action taken. ADJOURN The meeting was adjourned at 5:08 p.m. Robert E. Martin, Secretary George E. Wilson, President 4 Minutes: 09/22/09 Subject to Approval EAST VALLEY WATER DISTRICT September 29, 2009 SPECIAL BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Wilson. Director Morales led the flat; salute. PRESENT: Directors: LeVesque, Morales, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), Judy Downing (Highland Community News), Doug Dubois, Larry Malmberg, Dennis Grimes, Michael Perez PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:02 pm. There being no verbal or written comments the public participation section was closed. DISCUSSION AND POSSIBLE ACTION REGARDING THE PROCESS AND PROCEDURES THAT THE BOARD WILL USE TO MAKE THEIR APPOINTMENT President Wilson invited all candidates to join the Board at the table; the Board reviewed the recommended procedures for the appointment process; that the District is fortunate to have interested individuals with such great qualifications. Director Morales recommended that each candidate leave the Boardroom during the other candidates interview process. All candidates concurred with Director Morales's request (Minutes 09/29/2009) etb 1 PRESENTATIONS AND INTERVIEWS OF CANDIDATES TO FILL BOARD VACANCY Candidates were each given approximately ten (10) minutes for their presentations. Following each presentation Board members responded with questions. THE BOARD TOOK A BREAK AT 3:25M. THE BOARD RETURNED TO SESSION AT 3:34 PM. SELECTION OF FINAL APPLICANT TO FILL BOARD VACANCY President Wilson opened the floor for nominations. Director LeVesque nominated Larry Malmberg. Director Morales will support Larry Malmberg. Director Sturgeon nominated Doug Dubois. President Wilson will support Larry Malmberg. WITH A 3 -1 VOTE THE BOARD APPROVED LARRY MALMBERG AS THE DISTRICT'S NEW BOARD MEMBER OATH OF OFFICE The General Manager administered the Oath of Office to Larry Malmberg, ADJOURN The meeting was adjourned at 3:45 p.m. Robert E. Martin, Secretary George E. Wilson, President (Minutes 09/29/2009) etb 2 is Resolution 2009.20 is BANK - DEPOSITOR AGREEMENT CYPIZENS TO: Citizens Business Bank I ❑ County 13 State of California Port No. ❑ City ❑ Other: By signing this agreement, I open an account(s) with you for (Name of Public Agancy). ?understand that you will handle its deposits according to your arrangements for services of this type and according to a Contract for Deposit of Money between us on dated You will inform me of any changes in these services that affect this depositor's rights and obligations. You may: Endorse checks For this public entity which you receive for deposit. I cerfihy that: U 1 am legally charged with receipt and safekeeping of funds into the Treasury of this public entity and am authorized to establish deposit accounts with you. ° For time deposit accounts. I am authorized to establish one or more accounts now and other accounts later under this agreement. ° I and the following official deputies are authorized to deposit and withdraw funds from each account established under this agreement. L You received and agree that the Public Agency accounts will be governed by Citizens Business Bank's Bank Disclosure Information and Bank Product and Service Information. NAME (Print or Type) TITLE (Print or Type) _ i. Kip E. Sturgeon Director 2_ _George E. Wilson Director 3• Matt S. Levesque Director 4! James Morales,; Jr. Director This authority shat) remain in force until you receive a seated revocation notice from the Legislative Body of INS public entity or from me. I also certify under penalty or perjury that the number shown on this form is the Public Agency's correct taxpayer identification number. SIGNER OF CONTRACT AC(:OUNTINFORKATION 1 CLASS CODE RESP. CODE APRV. BY OPENED DATE CLOSED CLOSING REASON/ CODE CUSTOMERS) AUTHORiZAT10N TO ADD] ACCOUNT TYPE ACCOUNT'N DATE BY __ ACCOUNT 140 O MAILING ADDRESS � j I 1 ❑ HOLD STATEMENT _ DATE CARD RECEIVED Tax I.D. No. CLOSED ACCOUNTS INACTIVE ACCOUNTS Contract for Deposited Moneys? BUSINE13S ACCOUNTS - Documentation Reviewed? Dated: _ Facsimile Signature? Funds Transfer Signature Form Reviewed? Service Provider Agreement? OFAC Verification ❑ ChexSystems ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No jrCORPORATEADDRESS TELEPHONE NO. CITY, STATE, LIP j ACCOUNT N0, MAILING ADDRESS I HOLD STATEMENT I ❑ __ ACCOUNT 140 O MAILING ADDRESS � j I 1 ❑ HOLD STATEMENT _ DATE CARD RECEIVED Tax I.D. No. ACCOUNT NAME (PUBLIC ENTITY) ACCOUNTNUMBER You may pay out funds with any (number) of the signatures below. Each person signing below agrees the Taxpayer identification number (fax I.D. No.), shown to the right of their name and title is their correct Tax identification number, and that he/she is not subject to backup withholding either because he /she have not been notified that he /she am sub act to backup withholding as a nal result of a failure to report all interest or dividends, or the Inter Revenue Service has notified he/she that he /she no former subiect to backup withholding. AUTHORIZED SIGNATURE(S) 1. SIGNATURE NOT FOR VHRTnBnTFON --- POSES NAME/TITLE Date Kip E. Sturgeon, Director SOCIAL SECURITY NO. IDENTIPIrnTIMI 2. SIGNATURE NOT FOR VERIFICA110N PURPOSES NAMERITLE Date George E. Wilson, Director i SOCIAL SECURITY NO. IDENTIFICATION 3. SIGNATURE NOT FOR VERIFICAtJON PURPOSES NAME/TITLE Date Matt LeVesque, Director SOCIAL SEQUPR TY tun IDENTIFICATION TURE NAME/TITLE Date ,Tames Morales. Jr.. Director SOCIAL SECURITY NO. IDENTIFICATION SPECIAL INSTRUCTIONS Go BANK - DEPOSITOR AGREEMENT CITIZENS I US] NESS BANY TC: Citizens Business Bank I ❑County ❑ State of California Port No. ❑ City ❑ Other: By signirg this agreement, I open an account(s) with you for (Name of Public Agency). I understand that you will handle its deposits according to your arrangements for services of this type and according io a Contract for Deposit of Money between us on dated You will inform me of any changes in these services that affect this depositors rights and obligations. You may: Endorse checks for this public entity which you receive for deposit. I certify that: 1 am legally charged with receipt and safekeeping of funds into the Treasury of this public entity and am authorized to establish deposit accounts with you. " For tine deposit accounts, I am authorized to establish one or more accounts now and other accounts later under this agreement. " I and the following official deputies are authorized to deposit and withdraw funds from each account established under this agreement. " You received and agree that the Public Agency accounts will be governed by Citizens Business Bank's Bank Disclosure Information and Bank Product and Service Information. NAME (Print or Type) TITLE (Print or Type) _~ _ Robert E. Martin General Mana er /Secretar 2. Brian W. Tompkins CFO 3 Justine liendricksen Administrative Manager 4� Larry MaamberQ _ Director finis authority shall remain in force until you receive a sealed revocation notice from the Legislative Body of this oublic entity or from me. I also certify under penalty or perjury that the number shown on this form is the Public Agency's correct taxpayer identification number. SIGNER OF CONTRACT ACCOUNTINFORMATION CLASS CODE RESP. CODE APRV. BY OPENED DATE CLOSE CLOSING ODE /ADD CUSTOMFR(S) NEW ACCOUN7 12YPE ACCOUNT X DATE BY ❑ HOLD STATEMENT ACCOUNT NO MAILING ADDRESS ❑i HOLD STATEMENT i DATE CARD RECEIVED Tax I.D. No. L__ _. Contract for Deposited Moneys? ❑ Yes ❑ No BUSINESS ACCOUNTS- Documentation Reviewed? ❑ Yes ❑ No Dated: _ _ Facsimile Signature? ❑ Yes ❑ No Funds Transfer Signature Form Reviewed? ❑ Yes ❑ No Service Provider Agreement? ❑ Yes ❑ No ❑ OFAC Verification ❑ Chexsystems CORPORATE ADDRESS (TELEPHONE NO. CITY, STATE, ZIP ACCOLNT NO, MAILING ADDRESS ❑ HOLD STATEMENT ACCOUNT NO MAILING ADDRESS ❑i HOLD STATEMENT i DATE CARD RECEIVED Tax I.D. No. L__ _. ACCOUNT NAME (PUBLIC ENTITY) ACCOUNT NUMBER You may pay out funds with any (number) of the signatures below. Each person signing below agrees the Taxpayer identification number (fax I.D. No.), shown to the right of their name and title is their correct Tax identification number, and that he /she is not subject to backup withholding either because he/she have not been notified that he/she am subject to backup withholding as a result of a failure to report all interest or dividends, or the Internal Revenue twice has notified he /she that he /she no longer subject to backup withholding. AUTHORIZED SIGNATURE(S) t. SIGNATURE NAME/TITLE I Date _ Robert E. Martin SOCIAL SECURITY NO. IDENTIFICATION 2. NAME/TITLE Date Brian W. Tompkins SOCIAL SECURITY NO. IDENTIFICATION 3. SIGNATURE NAMEMTLE Date Justine Hendricksen SOCIAL SECURITY NO. IDENTIFICATION 4. SIGNATURE NOT FOR AERIFICA? _,iv PURPOSES NAMEMTLE Date SOCIAL SECURITY NO. IDENTIFICATION SPECIAL INSTRUCTIONS EastValley Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject: Disbursements. �J�f Recommendation: .Approve the attached list of accounts payable checks and payroll issued during the period September 18, 2009 'through October 7, 2009. Background: Date: OCTOBER 13, 2009 ,Accounts payable checks are shown on the attached listing and include numbers 221423 to 221695 for ,A total of $1,287,282.92. The source of funds for this amount is as follows: Unrestricted Funds $1,287,282.92 Grant Funds $0.00 Payroll and benefit contributions paid for this period totaled $287,556.77. Total disbursements $1,574,839.69. is iu Lfl Cp ll,l Y 5 - � w a a iu �r 03 m 0 O N O �U f] J W 1> N ll ij N �U O 0 c t En E U C) OI 0 O O O O 0 0 0 O 0 0 0 0 6 O O O O m N r- (n Ln O 1 NI;r W IT V LO r- to (n t`- f` O Ir. 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U CO Cl) Un ( a -o i) p :o 'a to L) -: Lll N in :1 W m LL. U- LL LL ii (n a) O c. N 1v'�rvvvc) ou)U,) U7U7N r r.�_is�r)� Y:C)00000 LO a) r a) m o ({) N n in i•� v) io iM io in nl o Ci 0 0 0 0 East Valley i� Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Officer Subject: General Manager's Expenses. (((�///' Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period September 18, 2009 through October 7,2009. Background: DATE: SEPTEMBER 22, 2009 Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $0.00. .A summary of theses expenses by authorized payment methods follows: American Express — R Martin American Express — J Hendricksen _ CalCard — R Martin CalCard — J Hendricksen CalCard — E Bateman Direct Reimbursement Total 0.00 RESOLUTION 2009.19 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS WHEREAS, the Board of Directors of the East Valley Water District ( "the District ") desires to maintain a formal policy regarding the investment of public funds pursuant to the requirements of Government Code Sections 5921 and 53600 et seq.; and WHEREAS, the Board of Directors of the District has employed qualified staff to invest those funds in accordance with the law and the terms of the District's investment policy, as well as in a manner that advances the District's investment objectives of safety, liquidity and yield. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the District that the East Valley Water District Investment Policy attached hereto as Exhibit A and incorporated in full herein by this reference is hereby adopted as the formal investment policy of the District. BE IT FURTHER RESOLVED that the General Manager and the Treasurer /Chief Financial Officer of the District are hereby authorized and directed to invest the District's funds in a manner consistent with the terms hereof and in accordance with any further directions of the District's Board of Directors. BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No. 2008.17 adopted by the Board of Directors of the District on August 12, 2008. This Resolution shall take effect immediately upon its adoption. ADOPTED this 13th day of October 2009. Ayes: Noes: Abstain: Absent: Attest: Robert E. Martin, Board Secretary George E. Wilson, Board President 4�East val ley Water District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 10/13/2009 FISCAL POLICIES MANUAL APPROVED BY POLICY TITLE EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY October 13,2009 Page 1 of 7 INVESTMENT POLICY: Purpose: The purpose of this policy is to establish uniform procedures for investing District funds in a manner that will provide the highest investment return, with the maximum security, while meeting the daily cash flow demands of the District. This policy is intended to conform to all statutes governing the investment of East Valley Water District funds. Scope: This policy applies to all financial assets of the East Valley Water District. These funds are accounted for in the annual District audit. There are no funds excluded from this policy. Prudence: A. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs; not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. B. The standard of prudence to be used by investment officials shall be the "prudent investor" standard (CGC §53600.3) and shall be applied in the context of managing an overall portfolio. C. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments 4 pEastvalley Water District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 10/13/2009 FISCAL POLICIES MANUAL APPROVED BY POLICY TITLE EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY October 13,2009 Page 2of 7 Objectives A. As specified in CGC §53600.5, when investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public funds, the primary objectives, in priority order, of the investment activities shall be: Safety: Safety of principal is the foremost objective of the investment program. Investments of the East Valley Water District shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. 2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the East Valley Water District to meet all operating requirements that might be reasonably anticipated. 3. Return on Investments: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. Delegation Of Authority A. Authority to manage the investment program is derived from California Government Code Sections 53600, et seq. Management responsibility for the investment program is hereby delegated to the General Manager, who shall establish written procedures for the operation of the investment program consistent with this investment policy. B. Procedures should include references to: safekeeping, repurchase agreements, wire transfer agreements, collateral /depository agreements and banking services contracts, as appropriate. DEastvalley _s Water District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 10113/2009 FISCAL POLICIES MANUAL APPROVED BY POLICY TITLE 11 EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY October 13,2009 Page 3of 7 C. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the General Manager. The General Manager shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. D. Under the provisions of California Government Code 53600.3, the General Manager is a trustee and a fiduciary subject to the prudent investor standard. Ethics And Conflicts Of Interest A. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Authorized Financial Institutions And Dealers A. The General Manager and /or Financial Officer will maintain a list of financial institutions, selected on the basis of credit worthiness, financial strength, experience and minimal capitalization authorized to provide investment services. No public deposit shall be made except in a qualified public depository as established by state laws. B. For brokers /dealers of government securities and other investments, the designated official shall select only broker /dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission, the National Association of Securities Dealers or other applicable self - regulatory organizations. C;. Before engaging in investment transactions with a broker /dealer, the General Manager shall have received from said firm a signed Certification Form. This form shall attest that the individual responsible for the East Valley Water District's account with that firm has reviewed the East Valley Water District's wEast Valley Water District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 10/13/2009 FISCAL POLICIES MANUAL APPROVED BY POLICY TITLE 1. EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY October 13,2009 Page 4of 7 Investment Policy and that the firm understands the policy and intends to present investment recommendations and transactions to the East Valley Water District that are appropriate under the terms and conditions of the Investment Policy. Authorized and Suitable Investments: A. The East Valley Water District as empowered by California Government Code §53601, et. Seq., established the following as authorized investment: 1. Bonds and Certificates of Participation issued by the East Valley Water District. 2. United States Treasury Bills, Notes & Bonds 3. Registered state warrants or treasury notes or bonds issued by the State of California 4. Bonds, Notes, warrant or other evidence of debt issued by a local agency within the State of California. 5. Negotiable Certificates of Deposit issued by federally or state chartered banks or associations. Not more than 30% of surplus funds can be invested in certificates of deposit 6. Shares of beneficial interest issued by diversified management companies (Money Market Mutual Funds) investing in the securities and obligations authorized by this section. Such funds must carry the highest rating of at least two of the three largest national rating agencies. Not more than 15% of surplus funds can be invested in Money Market Mutual funds. 7. Funds held under the terms of a Trust Indenture or other contract or agreement may be invested according to the provisions of those indentures or agreements. 8. Collateralized bank deposits with a perfected security interest in accordance with the Uniform Commercial Code (UCC) or applicable federal security regulations. DEastvalley _u Water District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 10113/2009 FISCAL POLICIES MANUAL APPROVED BY POLICY TITLE 11 EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY October 13,2009 Page 5of 7 B. Prohibited Investments. Under the provision of CGC §53601.6 and §53631.5, the East Valley Water District shall not invest any funds covered by this Investment Policy in inverse floaters, range notes, interest -only strips derived from mortgage pools or any investment that may result in a zero interest accrual if held to maturity. Collateralization: A. All certificates of deposit must be collateralized by U.S. Treasury Obligations. Collateral must be held by a third party trustee and valued on a monthly basis Safekeeping And Custody: A. All security transactions entered into by the East Valley Water District shall be conducted on a delivery- versus - payment (DVP) basis. B. All securities purchase or acquired sl District by book entry, physical delivery, required by CGC §53601. Diversification: all be delivered to East Valley Water or by third party custodial agreement as A. The East Valley Water District will diversify its investment by security type and institution. It is the policy of the East Valley Water District to diversify its investment portfolio. Assets shall be diversified to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of securities. B. Diversification strategies shall be determined and revised periodically. In establishing specific diversification strategies, the following general policies and constraints shall apply: Portfolio maturities shall be matched versus liabilities to avoid undue concentration in a specific maturity sector O*Water Fast Valley District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE 10/13/2009 MANUAL FISCAL POLICIES MANUAL POLICY NO. APPROVED BY POLICY TITLE 1. EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY October 13,2009 Page 6of 7 2. Maturities selected shall provide for stability of income and liquidity. 3. Disbursement and payroll dates shall be covered through maturities investments, marketable U.S. Treasury bills or other cash equivalent instruments such as money market mutual funds. Reporting: A. In accordance with CGC §53646(b)(1), the General Manager and /or Financial Officer shall submit to each member of the Board of Directors a quarterly investment report. The report shall include a complete description of the portfolio, the type of investments, the issuers, maturity dates, par values and the current market values of each component of the portfolio, including funds managed for EVWD by third party contracted managers. The report will also include the source of the portfolio valuation. B. As specified in CGC §53646(e), if all funds are placed in LAIF and /or FDIC insured accounts, the foregoing report elements may be replaced by copies of the latest statement from such institutions. C. The report must also include a certification that (1) all investment actions executed since the last report have been made in full compliance with the Investment Policy and (2) the East Valley Water District will meet its expenditures obligations for the next six months is required by CGC §53646(b)(2) and (3) respectively. The General Manager and /or Financial Officer shall maintain a complete and timely record of all investment transactions. Investment Policy Adoption: A The Investment Policy shall be adopted by resolution of the East Valley Water District. Moreover, the Policy shall be reviewed on an annual basis, and modifications must be approved by the Board of Directors. 4 pEastValley Water District POLICY AND PROCEDURE EAST VALLEY WATER DISTRICT APPROVAL DATE MANUAL POLICY NO. 1 D/13/2009 FISCAL POLICIES MANUAL 53601 (a) APPROVED BY POLICY TITLE 1. EFFECTIVE DATE BOARD OF DIRECTORS INVESTMENT POLICY October 13,2009 Page 7of 7 None None Table 1 Investments Authorized By East Valley Water District In Accordance With California Government Code §53601 CGC Investment Type Maximum Maturity Auth. Limit % Required Rating 53601 (a) Local Agency Bonds 5 Years None None 53601 (b) U.S. Treasury Bills, Notes, Bonds 5 Years None None 53601 (c) State Registered Warrants, Notes or Bonds 5 Years None None 53601 (d) Notes, Bonds of Other Local Calif. Agencies 5 Years None None 53601 (e) U.S. Agencies 5 Years None None 53601 (h) Negotiable Certificates of Deposit 5 Years 30% None 53601 (k) Money Market Mutual Funds & Mutual Funds 5 Years 15% 2 -AAA 53601 (m) Collateralized Bank Deposits 5 Years None None 53601 (d) Local Agency Investment Fund (LAIF) N/A None None Mutual funds maturity may be defined as the weighted average maturity ; money market mutual funds must have an average maturity of 90 days or less, per SEC regulations Agreement for Services 9/07 (2)M w2374 dm 09/29/09 AGREEMENT NO. 2009.07 EAST VALLEY WATER DISTRICT AGREEMENT FOR PROFESSIONAL SERVICES AND NOBEL SYSTEMS INC. THIS AGREEMENT is made this 16& day of 0 &klgy^ 2009, by and between the EAST VALLEY WATER DISTRICT, a County Water District organized and operating pursuant to California Water Code Section 30000 et seq. (hereinafter referred to as the "DISTRICT "), and NOBEL SYSTEMS INC. a CONSULTING SERVICE FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS) CONVERSION DATA BASE (hereinafter referred to as "CONSULTANT "). RECITALS WHEREAS, the DISTRICT desires to contract with CONSULTANT to provide services for GIS DATA CONVERSION (hereinafter referred to as "Project "); and WHEREAS, CONSULTANT is willing to contract with the DISTRICT to provide such services; and WHEREAS, CONSULTANT holds itself as duly licensed, qualified, and capable of performing said services; and WHEREAS, this Agreement establishes the terms and conditions for the DISTRICT to retain CONSULTANT to provide the services described herein for the Project. COVENANTS NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth herein, the parties hereto agree as follows: 1 Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 ARTICLE I ENGAGEMENT OF CONSULTANT AND AUTHORIZATION TO PROCEED 1.1 ENGAGEMENT: The DISTRICT hereby engages CONSULTANT, and CONSULTANT hereby accepts the engagement, to perform certain services described in Section 2.1 of this Agreement for the term set forth in Section 6.7 of this Agreement. 1.2 AUTHORIZATION TO PROCEED: Authorization for CONSULTANT to proceed with all or a portion of the work described in Section 2.1 of this Agreement will be granted in writing by the DISTRICT as soon as both parties sign the Agreement and all applicable insurance and other security documents required pursuant to Section 6.3 of this Agreement are received and approved by the DISTRICT. CONSULTANT shall not proceed with said work until so authorized by the DISTRICT, and shall commence work immediately upon receipt of the Notice to Proceed. 1.3 NO EMPLOYEE RELATIONSHIP: CONSULTANT shall perform the services provided for herein as an independent CONSULTANT, and not as an employee of the DISTRICT. The DISTRICT shall have ultimate control over the work performed for the Project. CONSULTANT is not to be considered an agent or employee of the DISTRICT for any purpose, and shall not be entitled to participate in any pension plans, insurance coverage, bonus, stock, or similar benefits that the DISTRICT provides for its employees. CONSULTANT shall indemnify the DISTRICT for any tax, retirement contribution, social security, overtime payment, or workers' compensation payment, which the DISTRICT may be required to make on behalf of CONSULTANT or any employee of CONSULTANT for work performed under this Agreement. ARTICLE II SERVICES OF CONSULTANT 2.1 SCOPE OF SERVICES: The scope of services to be performed by the CONSULTANT under this Agreement are described in the Scope of Work attached hereto as Exhibit "A" and incorporated herein by this reference ( "Scope of Work "), and 2 Agreement for Services 9107 (2)M -w2374 din 09/29/09 shall, where not specifically addressed, include all related services ordinarily provided by the CONSULTANT under same or similar circumstances and /or otherwise necessary to satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the provisions of the Scope of Work, this Agreement shall govern. 2.2 PREVAILING WAGES: In accordance with the provisions of the California Labor Code, CONSULTANT shall secure the payment of compensation to employees. To the extent required by the California Labor Code, CONSULTANT shall pay not less than the prevailing rate of per diem wages as determined by the Director, Department of Industrial Relations, and State of California. Copies of such prevailing rate of per diem wages are on file at the DISTRICT's office, which copies will be made available to any interested party upon request. CONSULTANT shall post a copy of such determination at each job site. If applicable, CONSULTANT shall forfeit to the DISTRICT the amount of the penalty set forth in Labor Code Section 1777.7(b), or any subsequent amendments thereto, for each calendar day, or portion thereof, for each worker paid less than the specified prevailing rates for such work or craft in which such worker is employed, whether paid by CONSULTANT or by any subconsultant. 2.3 HOURS AND WORKING CONDITIONS: The DISTRICT is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this Agreement to the same extent as though set forth herein and will be complied with by CONSULTANT. CONSULTANT shall comply with all applicable provisions of the California Labor Code relating to working hours and the employment of apprentices on public works projects. CONSULTANT shall, as a penalty to the DISTRICT, forfeit $25.00 for each worker employed in the execution of this Agreement by CONSULTANT or by any subconsultant, for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week, unless such worker received compensation for all hours worked in excess of 8 hours at not less than 11/2 times the basic rate of pay. 3 Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 ARTICLE III RESPONSIBILITIES OF THE DISTRICT AND OF CONSULTANT 3.1 DUTIES OF THE DISTRICT: The DISTRICT, without cost to CONSULTANT, will provide all pertinent information necessary for CONSULTANT'S performance of its obligations under this Agreement that is reasonably available to the DISTRICT unless otherwise specified in the Scope of Work, in which case the CONSULTANT is to acquire such information. The DISTRICT does not guarantee or ensure the accuracy of any reports, information, and /or data so provided. To the extent that any reports, information, and /or other data so provided was supplied to the DISTRICT by persons who are not employees of the DISTRICT, any liability resulting from inaccuracies and /or omissions contained in said information shall be limited to liability on behalf of the party who prepared the information for the DISTRICT. 3.2 REPRESENTATIVE OF DISTRICT: The DISTRICT will designate Eliseo Ochoa as the person to act as the DISTRICT's representative with respect to the work to be performed under this Agreement. Such person will have complete authority to transmit instructions, receive information, and interpret and define the DISTRICT's policies and decisions pertinent to the work. In the event the DISTRICT wishes to make a change in the DISTRICT's representative, the DISTRICT shall notify the CONSULTANT of the change in writing. 3.3 DUTIES OF CONSULTANT: CONSULTANT shall perform the Project work in such a manner as to fully comply with all applicable professional standards of care, including professional quality, technical accuracy, timely completion, and other services furnished and /or work undertaken by CONSULTANT pursuant to this Agreement. The CONSULTANT shall cause all work and deliverables to conform to all applicable federal, state, and local laws and regulations. 3.4 APPROVAL OF WORK: The DISTRICT's approval of work or materials furnished hereunder shall not in any way relieve CONSULTANT of responsibility for the technical adequacy of its work. Neither the DISTRICT's review, approval or acceptance of, nor payment for any of the services shall be construed to operate as a waiver of any 12 Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 rights under this Agreement or of any cause of action arising out of the performance of 'this Agreement. Where approval by the DISTRICT is indicated in this Agreement, it is understood to be conceptual approval only and does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the CONSULTANT or its subconsultants. CONSULTANT'S obligation to defend, indemnify, and hold harmless the DISTRICT, and its directors, officers, employees and agents as set forth in Section 6.9 of this Agreement also applies to the actions or omissions of the CONSULTANT or its subconsultants as set forth above in this paragraph. ARTICLE IV PAYMENTS TO CONSULTANT 4.1 PAYMENT: The DISTRICT will pay CONSULTANT for work performed under this Agreement, which work can be verified by the DISTRICT, on the basis of the following: CONSULTANT shall exercise its good faith best efforts to facilitate a full and clear definition of the scope of all assigned work so that the amount set forth in Section 4.3 of this Agreement will cover all tasks necessary to complete the work. The amount set forth in Section 4.3 of this Agreement is the maximum compensation to which CONSULTANT may be entitled for the performance of services to complete the work for the Project, unless the Scope of Work or time to complete the work is changed by the DISTRICT in writing in advance of the work to be performed there under. Adjustments in the total payment amount shall only be allowed pursuant to Section 6.4 of this Agreement. In no event shall CONSULTANT be entitled to compensation greater than the amount set forth in Section 4.3 of this Agreement where changes in the Scope of Work or the time for performance are necessitated by the negligence of CONSULTANT or any subconsultant performing work on the Project. 4.2 PAYMENT TO CONSULTANT: Payment will be made by the DISTRICT within thirty (30) calendar days after receipt of an invoice from CONSULTANT, provided that all invoices are complete and product and services are determined to be of sufficient quality by the DISTRICT. CONSULTANT shall invoice DISTRICT monthly for services performed under this Agreement. In the event that a payment dispute arises between the parties, CONSULTANT shall provide to the DISTRICT full and complete E Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 access to CONSULTANT'S labor cost records and other direct cost data, and copies thereof if requested by the DISTRICT. 4.3 ESTIMATED CHARGES: The total estimated charges for all work under this Agreement are $ 191.000 (one Hundred Ninety one Thousand Dollars) and such amount is the cost ceiling as described herein. The total estimated charges stated herein constitute the total amount agreed to. 4.4 COST FOR REWORK: CONSULTANT shall, at no cost to the DISTRICT, prepare any necessary rework occasioned by CONSULTANT'S negligent act or omission or otherwise due substantially to CONSULTANT'S fault. ARTICLE V COMPLETION SCHEDULE 5.1 TASK SCHEDULE: The work is anticipated to be completed in accordance with the schedule contained in the Scope of Work. 5.2 TIME OF ESSENCE: CONSULTANT shall perform all services required by this Agreement in a prompt, timely, and professional manner in accordance with the above schedule. Time is of the essence in this Agreement. ARTICLE VI GENERAL PROVISIONS 6.1 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS: CONSULTANT shall at all times observe all applicable provisions of Federal, State, and Local laws and regulations including, but not limited to, those related to Equal Opportunity Employment. 6.2 SUBCONSULTANTS AND OUTSIDE CONSULTANTS: No subcontract shall be awarded by CONSULTANT if not identified as a subconsultant in its Proposal unless prior written approval is obtained from the DISTRICT. CONSULTANT shall be responsible for payment to subconsultants used by them to perform the services under this Agreement. If CONSULTANT subcontracts any of the work to be performed, CONSULTANT shall be as fully responsible to the DISTRICT for the performance of the work, including errors and omissions of CONSULTANT'S subconsultants and of the persons employed by the subconsultant, as CONSULTANT is for the acts and 2 Agreement for Services 9/07 (2)M*2374 drn 09/29/09 omissions of persons directly employed by the CONSULTANT. Nothing contained in this Agreement shall create any contractual relationship between any subconsultant of CONSULTANT and the DISTRICT. CONSULTANT shall bind every subconsultant and every subconsultant of a subconsultant to the terms of this Agreement that are applicable to CONSULTANT'S work unless specifically noted to the contrary in the subcontract in question and approved in writing by the DISTRICT. 6.3 INSURANCE: CONSULTANT shall secure and maintain in full force and effect, until the satisfactory completion and acceptance of the Project by DISTRICT, such insurance as will protect it and the DISTRICT in such a manner and in such amounts as set forth below. The premiums for said insurance coverage shall be paid by the CONSULTANT. The failure to comply with these insurance requirements may constitute a material breach of this Agreement, at the sole discretion of the DISTRICT. (a) Certificates of Insurance: Prior to commencing services under this Agreement, and in any event no later than ten (10) calendar days after execution of this Agreement, CONSULTANT shall furnish DISTRICT with Certificates of Insurance and endorsements verifying the insurance coverage required by this Agreement is in full force and effect. The DISTRICT reserves the right to require complete and accurate copies of all insurance policies required under this Agreement. (b) Required Provisions: The insurance policies required by this Agreement shall include the following provisions or have them incorporated by endorsement(s): (1) Primary Coverage: The insurance policies provided by CONSULTANT shall be primary insurance and any self- insured retention and /or insurance carried by or available to the DISTRICT or its employees shall be excess and non - contributory coverage so that any self- insured retention and /or insurance carried by or available to the DISTRICT shall not contribute to any loss or expense under CONSULTANT'S insurance. (2) Additional Insured: The policies of insurance provided by CONSULTANT, except Workers' Compensation and Professional Liability, shall include as additional insureds: the DISTRICT, its directors, officers, employees, and agents when acting in their capacity as such in conjunction with the performance of this 7 Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 Agreement. Such policies shall contain a "severability of interests" provision, also known as "Cross liability" or "separation of insured" (3) Cancellation: Each certificate of insurance and insurance policy shall provide that the policy may not be non - renewed, canceled (for reasons other than non - payment of premium) or materially changed without first giving thirty (30) days advance written notice to the DISTRICT, or ten (10) days advance written notice in the event of cancellation due to non - payment of premium. (4) Waiver of Subrogation: The insurance policies provided by CONSULTANT shall contain a waiver of subrogation against DISTRICT, its directors, officers, employees and agents for any claims arising out of the services performed under this Agreement by CONSULTANT. (5) Claim Reporting: CONSULTANT shall not fail to comply with the claim reporting provisions or cause any breach of a policy condition or warranty of the insurance policies required by this Agreement that would affect the coverage afforded under the policies to the DISTRICT. (6) Deductible /Retention: If the insurance policies provided by CONSULTANT contain deductibles or self- insured retentions, any such deductible or self - insured retention shall not be applicable with respect to the coverage provided to DISTRICT under such policies. CONSULTANT shall be solely responsible for any such deductible or self- insured retention and the DISTRICT, in its sole discretion, may require CONSULTANT to secure the payment of any such deductible or self- insured retention by a surety bond or an irrevocable and unconditional letter of credit. (7) CONSULTANT'S Subconsultants: CONSULTANT shall include all subconsultants as additional insureds under the insurance policies required by this Agreement to the same extent as the DISTRICT or shall furnish separate certificates of insurance and policy endorsements for each subconsultant verifying that the insurance for each subconsultant complies with the same insurance requirements applicable to CONSULTANT under this Agreement. E Agreement for Services 9/07 (2)M w2374 dm 09/29/09 (c) Insurance Company Requirements: CONSULTANT shall provide insurance coverage through insurers that have at least an "A" Financial Strength Rating and a "VII" Financial Size Category in accordance with the current ratings by the A. M. Best Company, Inc. as published in Best's Key Rating Guide or on said company's web site. In addition, any and all insurers must be admitted and authorized to conduct business in the State of California and be a participant in the California Insurance Guaranty Association, as evidenced by a listing in the appropriate publication of the California Department of Insurance. (d) Policy Requirements: The insurance required under this Agreement shall meet or exceed the minimum requirements as set forth below: (1) Workers' Compensation: CONSULTANT shall maintain Workers' Compensation insurance as required by law in the State of California to cover CONSULTANT'S obligations as imposed by federal and state law having jurisdiction over CONSULTANT'S employees and Employers' Liability insurance, including disease coverage, of not less than $1,000,000. (2) General Liability: CONSULTANT shall maintain Comprehensive General Liability insurance with a combined single limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. The policy shall include, but not be limited to, coverage for bodily injury, property damage, personal injury, products, completed operations and blanket contractual to cover, but not be limited to, the liability assumed under the indemnification provisions of this Agreement. In the event the Comprehensive General Liability insurance policy is written on a "claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (3) Automobile Liability: CONSULTANT shall maintain Commercial Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence for any owned, hired, or non -owned vehicles. (4) Professional Liability: CONSULTANT shall maintain Professional Liability insurance covering errors and omissions arising out of the Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 services performed by the CONSULTANT or any person employed by him, with a limit of not less than $1,000,000 per occurrence or claim and $1,000,000 aggregate. In the event the insurance policy is written on a "Claims made" basis, coverage shall extend for two years after the satisfactory completion and acceptance of the Project by DISTRICT. (5) Property Coverage — Valuable Papers: Property coverage on an all -risk, replacement cost form with Valuable Papers insurance sufficient to assure the restoration of any documents, memoranda, reports, plans or other similar data, whether in hard copy or electronic form, relating to the services provided by CONSULTANT under this Agreement. 6.4 CHANGES IN SCOPE OR TIME: If the DISTRICT requests a change in the Scope of Work or time of completion by either adding to or deleting from the original scope or time of completion, an equitable adjustment shall be made and this Agreement shall be modified in writing accordingly. CONSULTANT must assert any claim for adjustment under this clause in writing within thirty -(30) calendar days from the date of receipt from CONSULTANT of the notification of change unless the DISTRICT grants a further period of time before the date of final payment under this Agreement. 6.5 NOTICES: All notices to either party by the other shall be made in writing and delivered or mailed to such party at their respective addresses as follows, or to other such address as either party may designate, and said notices shall be deemed to have been made when delivered or, if mailed, five (5) days after mailing. To DISTRICT: East Valley Water District 3654 Highland Avenue, Suite 18 Highland, CA 92346 Attn: General Manager To CONSULTANT: Nobel Systems Inc. 436 E. Vanderbilt Way San Bernardino, CA 92408 Attn: Michael Samuel - President iSs7 Agreement for Services 9107 (2)M.w2374 dm 09/29109 6.6 CONSULTANT'S ASSIGNED PERSONNEL: CONSULTANT designates 13a_ Iaii 4Cadaba to have immediate responsibility for the performance of the work and for all matters relating to performance under this Agreement. Substitution of any assigned personnel shall require the prior written approval of the DISTRICT. If the DISTRICT determines that a proposed substitution is not acceptable, then, at the request of the DISTRICT, CONSULTANT shall substitute with a person acceptable to the DISTRICT. 6.7 TERMINATION: (a) If the engagement of CONSULTANT is not extended by the mutual written consent of the DISTRICT and CONSULTANT, then this Agreement shall expire on the latest date set forth in the schedule contained in the Scope of Work for completion of tasks for the Project. (b) Notwithstanding the above, the DISTRICT may terminate this Agreement or abandon any portion of the Project by giving ten (10) days written notice thereof to CONSULTANT. CONSULTANT may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days written notice only in the event of substantial failure by the DISTRICT to perform in accordance with the terms of this Agreement through no fault of the CONSULTANT. (c) In the event of termination of this Agreement or abandonment of any portion of the Project, the DISTRICT shall be immediately given title to all original drawings and other documents developed for the Project, and the sole right and remedy of CONSULTANT shall be to receive payment for all amounts due and not previously paid to CONSULTANT for services completed or in progress in accordance with the Agreement prior to such date of termination. If termination occurs prior to completion of any task for which payment has not been made, the fee for services performed during such task shall be based on an amount mutually agreed to by the DISTRICT and CONSULTANT. Such payments available to the CONSULTANT under this paragraph shall not include costs related to lost profit associated with the expected completion of the work or other such payments relating to the benefit of this Agreement. 6.8 ATTORNEYS' FEES: In the event that either the DISTRICT or CONSULTANT brings an action or proceeding for damages for an alleged breach of any provision of this Agreement, to interpret this Agreement or determine the rights of 11 Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 and duties of either party in relation thereto, the prevailing party shall be entitled to recover as part of such action or proceeding all litigation, arbitration, mediation and collection expenses, including witness fees, court costs, and reasonable attorneys' fees. Such fees shall be determined by the Court in such litigation or in a separate action brought for that purpose. Mediation will be attempted if both parties mutually agree before, during, or after any such action or proceeding has begun. 6.9 INDEMNITY: (a) CONSULTANT shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney's fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of the work to be performed under this Agreement, including without limitation, any and all such claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney's fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, arising by reason of death or bodily injury to one or more persons, including the employees of CONSULTANT; injury to property of any kind, including loss of use; or economic damages of any kind, caused by, or arising out of, any alleged or actual act or omission, regardless of whether such act or omission is active or passive, by CONSULTANT, any of CONSULTANT'S subconsultants or DISTRICT, including their respective directors, officers, employees, agents and assigns, excepting only such matters arising from the sole negligence or willful misconduct of the DISTRICT. (b) CONSULTANT shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney's fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any infringement or alleged infringement of any patent, copyright or trademark and arising out of the use of any equipment or materials furnished under this Agreement by the 12 Agreement for Services 9/07 (2)M.w2374 dm 09/29/09 CONSULTANT or CONSULTANT'S subconsultants, including their respective directors, officers, employees, agents and assigns, or out of the processes or actions employed by, or on behalf of, the CONSULTANT or CONSULTANT'S subconsultants, including their respective directors, officers, employees, agents and assigns, in connection with the performance of services under this Agreement. CONSULTANT shall have the right, in order to avoid such claims or actions, to substitute at its expense non - infringing equipment, materials or processes, or to modify at its expense such infringing equipment, materials, and processes so they become non - infringing, provided that such substituted and modified equipment, materials, and processes shall meet all the requirements and be subject to all the provisions of this Agreement. (c) CONSULTANT shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, attorney's fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or arising out of any breach by CONSULTANT or CONSULTANT'S subconsultants, including their respective directors, officers, employees, agents and assigns, of the aforesaid obligations and covenants, and any other provision or covenant of this Agreement. (d) It is the intent of the parties to this Agreement that the defense, indemnity and hold harmless obligation of CONSULTANT under this Agreement shall be as broad and inclusive as may be allowed under California Civil Code §§ 2778 through 2784.5, or other similar state or federal law. 6.10 SAFETY: CONSULTANT shall perform the work in full compliance with applicable State and Federal safety requirements including, but not limited to, Occupational Safety and Health Administration requirements. (a) CONSULTANT shall take all precautions necessary for the safety of, and prevention of damage to, property on or adjacent to the Project site, and for the safety of, and prevention of injury to, persons, including DISTRICT's employees, CONSULTANT'S employees, and third persons. All work shall be performed entirely at CONSULTANT'S risk. 13 Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 CONSULTANT shall comply with the insurance requirements set forth in Section 6.3 of this Agreement. (b) CONSULTANT shall also furnish the DISTRICT with a copy of any injury prevention program established for the CONSULTANT'S employees pursuant to Labor Code Section 6401.7, including any necessary documentation regarding implementation of the program. CONSULTANT hereby certifies that its employees have been trained in the program, and procedures are in place to train employees whenever new substances, processes, procedures, or equipment are introduced. CONSULTANT shall demonstrate compliance with Labor Code Section 6401.7 by maintaining a copy of its Injury and Illness Prevention Plan at the Project site and making it available to the DISTRICT. 6.11 EXAMINATION OF RECORDS: All original drawings, specifications, reports, calculations, and other documents or electronic data developed by CONSULTANT for the Project shall be furnished to and become the property of the DISTRICT. CONSULTANT agrees that the DISTRICT will have access to and the right to examine any directly pertinent books, documents, papers, and records of any and all of the transactions relating to this Agreement. 6.12 OWNERSHIP OF SOFTWARE: (a) Subject to payment of all compensation due under this Agreement and all other terms and conditions herein, CONSULTANT hereby grants DISTRICT a nonexclusive, transferable, royalty -free license to use the Software furnished to DISTRICT by CONSULTANT under this agreement. The license granted herein shall authorize DISTRICT to: (1) Install the Software on computer systems owned, leased or otherwise controlled by DISTRICT; (2) Utilize the Software for its internal data - processing purposes; and (3) Copy the Software and distribute as desired to exercise the rights granted herein. (b) CONSULTANT retains its entire right, title and interest in the Software developed under this agreement. DISTRICT acknowledges that CONSULTANT owns or holds a license to use and sublicense various pre- existing development tools, routines, subroutines and other programs, data and materials that CONSULTANT may include in the Software 14 Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 developed under this Agreement. This material shall be referred to hereafter as "Background Technology." (c) DISTRICT agrees that CONSULTANT shall retain any and all rights CONSULTANT may have in the Background Technology. CONSULTANT grants DISTRICT an unrestricted, nonexclusive, perpetual, fully paid -up worldwide license to use the Background Technology in the Software developed and delivered to DISTRICT under this Agreement, and all updates and revisions thereto. However, DISTRICT shall make no other commercial use of the Background Technology without CONSULT'ANT'S written consent. 6.13 INTEGRATION AND AMENDMENT: This Agreement contains the entire understanding between the DISTRICT and CONSULTANT as to those matters contained herein. No other representations, covenants, undertakings or other prior or contemporaneous agreements, oral or written, respecting those matters, which are not specifically incorporated herein, may be deemed in any way to exist or to bind any of the parties hereto. Each party acknowledges that it has not executed this Agreement in reliance on any promise, representation or warranty not set forth herein. This Agreement may not be amended except by a writing signed by all parties hereto. 6.14 ASSIGNMENT: Neither party shall sign or transfer its interest in this Agreement without written consent of the other party. All terms, conditions, and provisions of this Agreement shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 6.15 GOVERNING LAW: This Agreement shall be construed as if it was jointly prepared by both parties hereto, and any uncertainty or ambiguity contained herein shall not be interpreted against the party drafting same. This Agreement shall be enforced and governed by the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state court :situated in the County of San Bernardino, State of California, or in a federal court with in rem jurisdiction over the Project. 6.16 HEADINGS: Article and Section headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants, and conditions of this Agreement. 6.17 PARTIAL INVALIDITY: If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or 15 Agreement for Services 9107 (2)M -w2374 dm 09/29/09 unenforceable, the remainder of the provisions hereof shall remain in full force and effect, and shall in no way be affected, impaired, or invalidated thereby. 6.18 EFFECT OF DISTRICT'S WAIVER: Any failure by the DISTRICT to enforce any provision of this Agreement, or any waiver thereof by the DISTRICT, shall not constitute a waiver of its right to enforce subsequent violations of the same or any other terms or conditions herein. 6.19 AUTHORITY: The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to sign this Agreement on behalf of and to so bind their respective legal entities. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. CONSULTANT By: Michael Samuel, President Nobel Systems Inc. 16 DISTRICT By: lAe"eX Robert E. Martin, eneral Manager East Valley Water District Agreement for Services 9/07 (2)M -w2374 dm 09/29/09 EXHIBIT A SCOPE OF WORK 17 East Valley Water District 1. EXECUTIVE SUMMARY ............. "EXHIBIT 'A" ...... 3 OVERVIEW...................................................................................................................... ..............................3 2. COMPANY BACKGROUND ........................................................ ............................... 4 3. SCOPE OF WORK ...................... TASK 1 - PROJECT KICK -OFF MEETING & PROJECT MANAGEMENT ................................... ..............................5 ProjectWeb Site ...................................................................................................................... ............................... 7 Problemand Resolution Tracking ........................................................................................ ............................... 7 TASK 2 —INDEX & GEOREFERENCE SOURCE DOCUMENTS .............................................. ..............................8 TASK 3 — DEVELOP SOURCE DOCUMENT INVENTORY ...................................................... .............................10 TASK 4 — DEVELOP WORK PLAN AND QA/QC PROCEDURES .......................................... .............................10 TASK 5— REVIEW & REVISE GEODATABASEDESIGN ..................................................... .............................11 TASK 6 — PERFORM PILOT AREA DATA CONVERSION .................................................... .............................12 SubTask I -New Grid System ............................................................................................... .............................12 SubTask 2 - Pilot Project ....................................................................................................... .............................13 TASK 7— PERFORM DATA CONVERSION ....................................................................... .............................24 Perform Services for Remainder of the EVWD Service Area ................................................ .............................24 TASK 8 — LINK DRAWINGS AND DOCUMENTS TO GIS ..................................................... .............................25 4. TEAM RELEVANT EXPERIENCE.. 5. ORGANIZATION CHART & TEAM QUALIFICATIONS ......................... 6. SCHEDULE ............................................................... ............................... 7. PROJECT COST ............................... Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 .... 26 .... 30 .... 32 .... 32 East Valley Water District OVERVIEW East Valley Water District (EVWD) has made a significant investment in Water and Sewer system Atlas and Asbuilt sheets, which are a critical source of information in the District's operations. The District currently maintains the Atlas and Asbuilts sheets in a paper based system. As with most paper based systems, the processes and procedures needed to maintain this high quality set of records can be complicated. There are many steps that must be performed with precision for each and every Atlas and Asbuilt sheets in order to maintain data quality. These processes are well established at EVWD and, based on the excellent quality of the paper records, are followed with little deviation. The Board of Directors approved the budget and adopted an aggressive plan, part of which includes implementation of a state -of -the -art Geographic Information System (GIS). This system will allow the use of computer technology to map the entire District's service area, and greatly improving facilities planning, construction processes as well as emergency repair and customer service response times. The District covers an area of approx. 28.5 sq. mi. and has a population of approx 65,000. The District, in order to increase the efficiency of its engineering and operations functions, completed a GIS Strategic Plan in December 2008. This strategic plan recommended an enterprise GIS to be implemented which would result in significant cost savings to the District. The first step in this implementation is to capture all those hard copy spatial information into a GIS. The process of data conversion is both complex and straightforward. The complexity lies in having a complete understanding of the needs of the end user so that appropriate information can be collected from the source documents. The process of data capture is the part that is more straightforward. The record keeping at EVWD has been so well managed over the years that the source records are very complete. This is essential to ensuring a smooth data conversion process. Once the Geodatabase design is reviewed and accepted, and the various symbologies used on the source documents are understood, the actual data capture for each individual source document can proceed in a well regulated manner. This methodology represents the main effort to complete the creation of all features and interpretation of attributes depicted using the source documents available with EVWD into a comprehensive and fully functional GIS, which meets EVWD's expectations. The proposed technical methodology for the Data Automation will consist of two phases. ■ Phase I - Pilot Study Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 3 East Valley Water District ■ Phase II - GIS Conversion of Remaining EVWD Service Area to be split within six sub phases Figure -1 below presents an overview of the methodology for automation of the plate sheets. In order to demonstrate Nobel System's capability in performing this project, we have taken it upon ourselves to do a sample of few of the Atlas sheets provided by EVWD, overlaid on the San Bernardino County landbase and deliver a quality output in the form of an atlas sheet with the new grid system. We have attached sample pages in this proposal as an Appendix. An O •m,latl, O Scan As- builts :- ReNs Revisions- - i O O CnNI ,D 7 -- Revuions --� O O' Citiyrg ACC•pt ARas — Tkori :'.T4m: b`.:, Overview of Technical Methodology Nobel Systems Inc. is among the largest GIS firms that has GIS for water utilities as its sole focus. Our revenues have shown impressive, yet stable growth over time and we were honored by INC Magazine as one of the Top 100 Fastest Growing Inner City Companies in 2003 and in 2006. Nobel Systems is based in San Bernardino, California (22 employees), and has an additional production facility in Bangalore, India (142 employees). The company was founded in 1992 and has a highly skilled and experienced staff that provides quality GIS services at very affordable prices. Nobel is an industry leader in all aspects of GIS, comprised of over 120 information technology professionals with backgrounds that include Civil Engineering, Public Works Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 4 East Valley Water District Management, Utility Engineering & Design, Information Technology, and GIS. Nobel provides a portfolio of GIS services — from data conversion and custom application . development to software products and consulting services. Nobel's clientele ranges from cities, counties and quasi government agencies to private utilities and engineering companies. The financial stability of Nobel can best be characterized by our Dunn and Bradstreet report that placed us in the lowest risk category possible in the Financial Stress and Credit categories. NIL BEL SYSTEMS Nobel Systems Inc. 436 E. Vanderbilt Way San Bernardino, CA 92408 Tel: 909 - 890 -5611 Corporation Private Authorized Personnel: Michael Samuel President (909) 890 -5611 Extension 210 Ronald R. Butcher Vice President of Business Solutions (909) 890 -5611 Extension 220 TASK 1 - PROJECT KICK -OFF MEETING & PROJECT MANAGEMENT At the beginning of the project, Project Team members will meet with EVWD staff to determine project goals, gather information about end users, and learn about EVWD's workflow. The information gathered from this meeting will be used to develop the technical and administrative procedures that will guide the remainder of the project. The meeting will also address issues such as QA/QC procedures and review time periods. Outcome: The outcome of the meeting process will be a set of notes that EV WD may review and comment on. EV WD's comments will be incorporated into the notes, and the notes will be distributed. These notes will form the basis for developing the Procedures Manual and Data Capture Standards. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 5 East Valley Water District Regardless of the quality of the team, the project will only succeed if it is controlled correctly through appropriate project management techniques. Nobel Systems has developed a complete project management environment that includes an adaptable project management methodology and tool -set to help ensure effective management in all projects. It is based on years of experience and established best practices. The project will follow the guidelines from the Project Management Institute (PMI), and will be managed by the application of knowledge, skills, tools and techniques, processes and methodologies for project management, assuring a good communication with all the stakeholders, that the expectations and requirements are met, and that the project is delivered on time, within budget, and with the quality defined for the project. A workable, efficient, and presentable project schedule will be developed using Microsoft Project and will be updated weekly by the Nobel Project Manager. All the project tasks of initiation, planning, executing, controlling and closure will be followed to assure that all milestones are reached according to plan, and that any deviation is identified and corrected as soon as it occurs. Our Project Management methodology consists of a set of approaches and tools that can be adapted to projects of any size and capable of accommodating the requirements of EVWD. Following is a high -level view of the tools, reports that will be used for managing the project: 1. Project Charter 9. Cost estimates 16. Pilot project reports 2. Kick -off meeting 10. Checklists 17. Project archives minutes (Planning, Design, Construction, Implementation) 3. Scope statement 11. Risks, triggers, 18. Project closure List of prioritized meeting minutes risks 4. Work Breakdown 12. Change request 19. Lessons learned Structure (WBS) document 5. Activity list 13. Payment request 20. Formal acceptance document 6. Project Schedule 14. Project records 7. Resource 15. Project requirements Management Plan 8. Project reports a. Status report (Bi- weekly) Work performed since last report, work expected next period, issues, project outlook, key milestones /deliverables status, open action items, financial summary, Performance indices (Cost performance index (CPI= EV /AC), Schedule performance index (SPI= EV/PV), QA/QC. b. Risk mitigation, action Items, issues logs. c. Responsibilities Chart. d. Project contacts. e. Meeting agenda, meeting minutes (will be submitted in four working days). f. Change request log. g. Production implementation approval (phases) Project Management Tools Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 6 East Valley Water District Nobel Systems will create a cost and earned -cost tracking spreadsheet of project status and update the spreadsheet monthly. This sheet will go along with other Project reports (item 8 in the above table). Project Web Site The key to the success of any project is communication. Nobel Systems utilizes many communications techniques to insure project success. The first of those techniques is our project web site that will be customized specifically for this project. As a standard the web site will contain: 1. Nobel Team contact information, 2. New events, 3. A current calendar of scheduled events, 4. A Document Management section, 5. Problem and Resolution Tracking, 6. Up to date Gantt chart showing percent completion of each task, 7. Online Access to MS Project's Tracking Gantt Chart to understand the variance between the scheduled and actually performed tasks Problem and Resolution Tracking Risk and Issue Management are key to controlling the factors that cause many projects to fail. They can be factors external or internal to the project team. They can arise at any time during the project. If a risk and issue management procedure is in place to highlight the risks and handle them, they can be monitored and resolved as they arise. A Problem and Resolution (PAR) system creates a knowledge base from previous cases that the whole Nobel team follows when they come across any problem. OMIIJE PROJECT MANAGEMENT SYSIMM E i ACRE wu.. AMR2WS 1] 1t 19 M xl x} D MwrNnTr.y /yxt].xp5 rm.w..ye i.+gry.Ab19: xm PM Web Site txaayran rv9v v.b xyenm�wmenfaa,xes. FbartbMeWMN a[rtlnyM' rttrdN ^ vt krow wAY�Reh «Ee LxwuM UUa M.i $OYILG t„Ip. yAlYa Wq__ �1. Typodsypen •x:.e.;.:�w.h. :m s:w.. - -. - . . A�sx��A.aa wewngmrewewu.e.rcAwfe�m� i Aw9nry. ❑5[M3NR n�myr�a. Atl0 Naw PAJt Any problem that impedes the progress of the P.A.R. Creation project should be regarded as an issue and will be dealt with by an issue management process. The issue management process will be established to help ensure issues are documented, tracked and resolved in a timely manner. Nobel Systems has created a PAR System to: 0 Identify issue — any team member can identify and raise an issue or a problem ® Review and validate issue /problem with team lead ® Document issue or problem 0 Assign responsible person to issue /problem Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 East Valley Water District • Schedule and assign resources to resolve issue /problem • Action items /decisions • Review of work/action items • Activate escalate procedure, if resolution is unsatisfactory • Document /update problem tracking system Due to the complexity of this effort, it is critical that communication between EVWD staff and Nobel Systems follow a standard flow. Nobel Systems has developed an excellent tracking mechanism to track problems. For any issues that will arise during data capture, and if rules have not been set for the resolution, we will generate a Problem and Resolution (PAR) form. This will document our problem encountered, and a suggested resolution. EVWD staff will then give the final resolution to this problem. Nobel Systems does not propose to conduct any interviews with EVWD Staff. Nobel Systems Project Manager will co- ordinate with EVWD Project Manager to resolve any issues or questions that EVWD staff bring up. Nobel will provide the Project Status Report, UML, Schedule, etc in a PDF format, and it is not necessary to install/buy Microsoft Project software. hi addition, PARs will be submitted in Microsoft Word 2007. Nobel Project Manager will work with EVWD Staff to establish a comfort level for initiating PAR resolutions. TASK 2 —INDEX & GEOREFERENCE SOURCE DOCUMENTS Indexing Information such as Project Number, Description, Atlas or As -built Number, Drawing Number and As -built Date as agreed upon with EVWD will be entered in a Microsoft Access Database, which will match the template fields in Laserfiche This Database will be used in Laserfiche to query and retrieve appropriate maps. All the as- builts pertaining to a given Atlas Sheet will be saved in separate folders for easier access during data conversion. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 East Valley Water District F-1v Scanlnder, - Imperial County - Scan Ind... Table To... - n �_ Home Create External Data Database Tools Add-ins Datasheet ,fi -- �V Barco�•1 MapNUmber g ParcelMapNUmbe •t SD_Number -, TSRNumber - Sheett • �Key1ndexFJE • T 12402 PM 7 -75 PM 058- 604 -02 -01 T175 R14E 1 of 1 2403 't 12403 PM 7 -78 PM 44- 352 -04 1 of 1 2404 i; 12404 PM 7 -83 PM 43-450-20 T15S R13114E l of l 2405 12A05 PM 7 -91 PM 53- 312 -40 T165 R14E 1 Of 1 2406 12406 PM 7 -92 PM 58- 010 -34 T17S R14E i Of 1 2407 12407 PM 7 -93 PM 43- 450 -5 T15S R13 /14E 1 Of 1 2408 12408 PM 7 -95 PM 23 -88 T155 R13E 1 Of 1 2409 12409 PM 7 -98 PM 44- 344 -02 1 of 1 2410 C 12410 PM 8 -12 PM 43 -450-01 T155 R13/14E 1 of 1 2411 t 12411 PM 8.29 PM 043- 350 -39 -01 T15S R13/14E 1 of 2 2412 CD g 12412 PM 8 -30 PM 043- 350 -39-01 T155 R13/14E 2 of 2 2413 (I 4. 12413 PM &33 PM 52- 070 -11 T165 R13E 1 of 1 2414 12414 PM 8-35 PM 053 -312 -42 T16S R14E 1 of 1 2415 ° . 12415 PM 8 -38 PM 54- 050 -13 T165 R14E 1 of 2 2416 12416 PM 8-39 PM 54- 050 -13 T16S R14E 2 of 2 2417 - 12417 PM 8 -44 PM 24 -89 1 of 1 2418 12418 PM 8-45 PM 53- 312 -46 T16S R14E 1 of 1 2419 12419 PM 8.46 PM 58 -010 -34 T17S R14E 1 of 1 2420 ' 12420 PM 8-47 PM 28 -90 T15S R13E 1 of 2 2421 12421 PM 8-48 PM 2 8-90 T15S R13E 2 of 2 2422 12422 PM 8 -51 PM 89 -20 T13/145 R14E 1 of 3 2423 12423 PM 8 -52 PM 89-20 T13/14S R14E 2 of 3 2424 12424 PM 8 -53 PM 89-20 T13/14S R14E 3 of 3 2425 _ 12425 PM 8-55 PM 43450 -68 1 of 1 2426 Re1114: n 596 3 of 4 . 4 �� r Search .. �.v.f Datasheet View E& 6[_I... t& has about 25 large drawings that need to be scanned. Nobel will scan these documents at no additional cost Georeferencing Nobel Systems will georeference each digital asbuilt to the San Bernardino County parcel base map using the following method. ® Start ArcMap and add the County Parcel basemap and the Digital As -built drawing that need to be georeferenced. e Zoom to the vicinity of the As -built location. e Click Georeferencing and click Fit to Display, This will display the raster image in the same area as the target layers. The image will also be rotated if needed. e Click the Control Points button to add control points. e To add a link, click the mouse pointer over a known location on the raster, then over a known location on the target data. The magnification window will be used to add links precisely e A minimum of 8 to 10 links will be added for the second or third order transformation. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 East Valley Water District • Transformation will be evaluated by examining the residual error for each link and the RMS error. If the RMS error is less than 0.5, the transformation file will be transmitted to EVWD for review and acceptance on a weekly basis. TASK 3 — DEVELOP SOURCE DOCUMENT INVENTORY The goal of conducting an inventory of sources is to identify relevant documents required to acquire data for project areas. Referencing of a source to its geographical location will allow Nobel to quickly identify sources pertaining to a particular location. Nobel Systems will work closely with EVWD staff to prepare an inventory of the entire source documents required for the project. Since the major scope of the effort is to create the data from Atlas and Asbuilt sheets, using the San Bernardino County landbase as the cadastral reference, our staff will work with District staff to insure that we have all sources, both digital and paper, prior to starting of the project. A detailed inventory of the sources will be performed to insure that all required source materials are received. This is a very important task, since this eliminates gaps or missing sources that would hinder the overall project flow and also eliminates confusion on what needs to be delivered. TASK 4 — DEVELOP WORK PLAN AND QAIQC PROCEDURES Nobel Systems will create a work plan that clearly identifies project milestones, deliverables and delivery schedule. We will completely examine the scope of work, so that each person working on the project is very clear on the requirements, goals and objectives of the project. We will break down the deliverables into project deliverable phases, which will also be further subdivided into work tasks. For this project, we will conduct the project kick -off meeting, review and revise the data model if necessary, develop a procedures manual for the work to be done, complete the data conversion for the pilot area, and using the knowledge base developed in the pilot, complete the conversion for the rest of the production area. The project will be concluded by a knowledge transfer to EVWD that allows District staff to maintain and update the data in future. Nobel Systems will also develop a Quality Control Plan that will document the acceptance criteria, and how testing will be performed. Specific goals of the plan will be to identify quality requirements, establish QC procedures, and define tools and methods used for testing the consistency of the data to the defined specifications. We propose to use an industry standard QC software created by Laurell Hill GIS, called GeoData Sentry. GeoData Sentry is an automated QA/QC product for testing enterprise Geodatabases. It is an SDE client that runs from ArcCatalog. GeoData Sentry is a critical component in any quality assurance plan whether it is for data migration, data acceptance or ongoing production database auditing. GeoData Sentry user - friendly interface allows for easy test suite creation. Once the test suites are created they can be run over and over again. Errors are reported in HTML that can be used by editor of the data, but also manages to track overall database quality. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 10 East Valley Water District TASK 5 — REVIEW & REVISE GEoDATA13ASE DESIGN Nobel Systems will review the existing UML/Data Models for Water and Sewer facilities, and assess its compatibility to both the GIS Strategic Plan document prepared by ESRI and the sources used for data conversion. We propose to conduct a one day workshop with EVWD and ESRI to review and refine the existing GIS data model. The workshop will focus on gathering the necessary spatial data rules (connectivity, attribute domains, and relationship rules) in order to ensure data quality and to safeguard against data conversion errors during the data capture process. Annotation and Dimension feature classes will be integrated in the data model (using the available tools of the ArcCatalog application). At the conclusion of the workshop, Nobel Systems will assemble a final proposed GIS data model for review by EVWD and ESRI Primary considerations for the adaptation of the data models will: ➢ Assure that all of the information required to be captured and reproduce the essential features depicted in the existing maps and databases are accounted for. ➢ Consider ease of access, use and maintenance of the basic information for mapping purposes. ➢ Preserve scalability for future refinement and implementation of key links to integrate other EVWD databases (Billing, Modeling, SCADA and Other Non -GIS data applications). ➢ Create appropriate domains ranges which are valid value tables. We will also create subtype classifications based on the subtype item and assign domains to the respective fields. ➢ Establish the Geometric Network rules for the Water and Sewer systems. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 11 East Valley Water District Sample Water Data Base Design UML Model TASK 6 — PERFORM PILOT AREA DATA CONVERSION The proposed methodology has been developed based on Nobel's current understanding of EVWD's requirements. Nobel Systems has also taken upon itself to create a sample output, based on EVWD's sources. The intention is to make EVWD comfortable with the fact that they know exactly what the output will be, and there will be no surprises or unnecessary upscopes. This methodology will be tested as part of the Pilot Area study and development of this proposal. This however will be revised and modified, as required, when Nobel and EVWD staff reviews the pilot. Sub Task I - New Grid System Nobel Systems proposes to create a new grid system of 3000'x2000'. This will accommodate a horizontal scale of I" = 200' on 11" x 17" sheets and minimize the amount of sheets that have match lines in public Right -of -Way. The proposed grid size is the most commonly used grid system by all Nobel's Clients, including the Cities of San Bernardino, Hesperia and Ontario. However, for the initial QA/QC review, Nobel Systems proposes to deliver all data based on the District's existing grid system. The new grid outlines will be added as a backdrop for Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 12 East Valley Water District review. It has been our experience that it is much easier to QA/QC the deliverables based on a familiar pattern ■�I ®ICI ®� ®� ® ®I� 0 ®m ®, I�IESI ®im ® ®® ®III ®Im ®mm ®� ® ®m0 . jl�l�l lf���no 101010I_Q!o ®_I®I®M M Noom0o ®� � ■: 1�1 ®I�® ®�� ®I ®ICI ®IfJilmomM a ® ICI ®ICI ®� ®� ®I ®IE�I ®1�lHim 0mi1�0 ®® r� 10001 MMIZiMMIRINIM NOR on 0 noom0ommmmma iMIMMSM eMMM ® 000000 ® ®Illimmmi..i :ice eieoieu■mil7 ® now omomommmm mlOa�M ®:::�:i ® no= ®mm®monomm ®ma_�___■ v Sub Task 2 -Pilot Project A comprehensive pilot project is very critical to a GIS Data conversion project. A Pilot provides a better understanding of the project, establishes communication protocols and fine - tunes conversion standards. Nobel will work with the District and plan Pilot execution details. Nobel will use the source data for Pilot area, identified during the Project Kick -Off Meeting, and apply its conversion procedure in accordance with the existing/newly updated UML Ge odatabase Design. Preliminary Data Capture Standards will be used for the conversion and upon completion; the Standards will be revised after the Pilot if necessary. This will be the actual conversion of a few Atlas and Asbuilt sheets worth of GIS data to evaluate the Data Model and provide data for the roll out of the various applications. This will include the CAD data capture, attribution, and final migration to a Geodatabase format. In addition, valve maps, backflow, Wachs data, easement .dwg's, and flexidata will be provided by lEV WD to be used as part of the data conversion. Details Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 13 East Valley Water District The data conversion process will begin with the San Bernardino County digital basemap Landbase data being imported to AutoCAD Map. Using the source maps, the conversion will begin from the upper -left corner per atlas grid. We will use our excellent data conversion software called Dataworks, which sits on AutoCAD Map. Using the appropriate engineering ;._,. measurements noted on the source -••• -- _. _ �_...,.. documents, the point or pipeline will be placed u accurately within the drawing. A qualifier will be added in the database to show the method of Controlled Placement data capture. This will ensure complete conformance with EVWD's requirements that all features located relative to the Landbase features are within t0.5' accuracy. For instances where engineering measurements are not annotated on the source documents, but offset distances are available, or in instances where EVWD's capture standards can be used, the features will be placed using the known offset distances. Similar to controlled placement digitizing, when offset digitizing occurs, a qualifier will automatically be placed to denote the offset placement and measurements that were used. This is important when performing quality control, because controlled/offset placement should be systematic. By labeling the point and reference of measure, consistency between Nobel and EVWD's GIS Team will occur. Users will know both how the utility feature was constructed and which accurate measurements were used. In instances where engineering measurements are not annotated, the technician will use an engineer's ruler to measure the distances from block boundaries or other features. Since the engineering measurements are not annotated, the technician will use these measurements to "copy offset" graphics in the digital landbase. Again, a qualifier will be added in the database to show the method of data capture. Using DataWorks, the Nobel Systems technician will then enter the attributes into AutoCAD Map's Object Data. Programmatic validity checks are built into the system, so that an entry is made more through a default entry system, limiting operator error. Source ID numbers will be entered in the database for each feature. This will allow querying of the data, either by clicking on the feature or querying by source number. This will comply with EVWD's requirement of hyper linking the GIS data to the scanned source documents. Figures below indicate how DataWorks is used to attribute line and point features, during data conversion. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 14 East Valley Water District Screenshot of Watermains captured being attributed using DataWorks attribute editing menu Nobel Systems Inc, 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 15 369042 363972 Table: MAINLINE VM.191036 GridNo 19 364043 383973 ( Subtype ' 0 SubtypeName DistributionMein Status Active PressweZone = 2 InstallDate = 1110111961 n/ 384041 383974 Owner = E a st Vail ey Water D i stri ct Source = Asburtt Barcode = OP -19 SheetNo 1 PipeClass CL160 i 369046 W —J 303975 Diameter = 6 Material = AC i Offset = 23 OffsetReference = CL -- Manufacturer = K8M 304[g8 Q 363976 Remarks - U r 304047 383977 TABEnter I Value - -- Apply 364o48 Pick from List .I � Gncel Screenshot of Watermains captured being attributed using DataWorks attribute editing menu Nobel Systems Inc, 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 15 East Valley Water District Typical Screenshot of a Gate Valve feature being attributed using DataWorks attribute editing menu If any conflict exists between Atlas Sheets and Asbuilts, Nobel Systems will capture the information from both the sources, highlight the discrepancy and submit to EVWD for approval. QA/QC Upon completion of capturing the graphics and attributes, a series or processes will be performed to ensure a complete and accurate data set. Immediately after data capture in AutoCAD, special QA/QC tools embedded into Nobel's DataWorks AutoCAD plug in are run. These tools will identify graphical connectivity errors, features that are missing attributes and also allows the technician to render the pipelines based on attribute values. Errors are fixed and QC tools are re -run until the drawing is error free. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 16 w 380042 383072 Block:GV iTable:SYSTEMVALVE _ FecdAy_ ID ..............__........._...._. ........_......_._.'....._.._:J bP- 19101_. .. ........_.... ................. ; ! GridNo = 19 384043 383073 Subtype 0 _ i SubtypeName Gate Status = Active InstallDate = 11!01!1961 Owner = Ea at Val ley Water District /'� / 384044 LL 383974 1 Source = Asbuift Barcode = YVP -19 SheetNO = 1 Angle = 269.79 ValveNo = V -19 -18 L7 384096 W Diameter = 6 383073 Pressure2one = 2 ValvePurpose = Main Marufacturer = K &M CurrentlyOpen = Yes Motorized = No 3839; Normally0pen = Yes 364046 Q U OF PercentOpen = 100 PressureSetting = f Location1 1' N -1' E10 V -19 -18 & 20W Location2 = 24' E -21' NIO INT.OF TA13AF 384047 383077 ) Remarks = ! 1 1 T A i Enter Value AAply 384078 Pick from List Cancel i Typical Screenshot of a Gate Valve feature being attributed using DataWorks attribute editing menu If any conflict exists between Atlas Sheets and Asbuilts, Nobel Systems will capture the information from both the sources, highlight the discrepancy and submit to EVWD for approval. QA/QC Upon completion of capturing the graphics and attributes, a series or processes will be performed to ensure a complete and accurate data set. Immediately after data capture in AutoCAD, special QA/QC tools embedded into Nobel's DataWorks AutoCAD plug in are run. These tools will identify graphical connectivity errors, features that are missing attributes and also allows the technician to render the pipelines based on attribute values. Errors are fixed and QC tools are re -run until the drawing is error free. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 16 East Valley Water District awa aafv +f.m anxa af.af +f•ax SHADBURN A \� ffa.f a.nf fear IP lvY' /�/--� +.f.• f.m+ 1--�i Z f!a• aw2m new fYVa Ld ma.a 030, /� ff —1 a•af Q a.n aa.a fray af•s. u ff f _L J Item Values - Display Colors II frequency - ffwn 16.OD00 ' � 71 8.0000 ' 6 lit u Random Colors 1 Apply Cancel n•mf a.a i ek� . I —J vna +raa 1-5 DataWorks QA/QC Dangling ends, incorrectly split lines, and other errors are identified using the Geometric Network rules established during the Geodatabase design phase. By deploying these built in error checks, even very small errors never make it past the initial CAD based conversion phase. Verification Plot of Graphics and Attributes In order to check the quality and completeness of attribution, a manual review is performed. Using a custom VBA application, AutoCAD drawings will be converted to ArcInfo coverages. A custom application developed using Arc Macro Language (AML) will then be run to generate a plot using ArcPlot. ArcPlot provides rich functions to stack attributes and display them using leader lines. The quantity of attributes that will be reviewed is also listed on the QC plot. The Project Team will review the attribute checkplots and perform a 100 - percent check of the source documents against the QC plot, marking errors on the plot. The number of errors found is marked on the plot to calculate the error rate. If the percentage of errors is less than 2 percent, that grid will move to the next process step of fixing errors. If errors greater than 2 percent are detected, the grid will loop back to editing in AutoCAD. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 17 East Valley Water District Upon making the corrections, a fresh QC plot is generated for QC. Corrections of all errors marked on the QC plots will be made in AutoCAD. In addition to the on- screen consistency check, QC plots will be generated using colors to distinguish between different I,INETYPE and SYMBOLS. Prior to this, after graphic feature and attribution for a particular grid is completed, data will be migrated to coverage format. These coverage format data will be used by ArcPlot to generate verification plots. Verification plots are generated, as grid based individual plots, to perform the visual check. Below figure provides a screenshot of how a typical QC plot would look like. If closely observed, all features with graphical and vital attributes associated are displayed for verification. Attributed information will be displayed as labels using the over - posting capabilities of ArcInfo's ArcPlot module. Key attributes pertaining to water mainlines, such as DIAMETER, MATERIAL, OFFSET, OFFSETREF, STATUS, SUBTYPE, INSTALLDATE, ATLASNUMBER, SOURCE, etc, will be compared with the information on the original source map documents. Similarly attributes associated with point features like SIZE, MATERIAL, DRAWINGNUMBER, INSTALLDATE, SUBTYPE, YEARINSTALLED, DIAMETER, OWNER, SOURCE, ATLASNUMBER, etc, will be checked for the information shown on the original source map. The key attributes of polygon features is also displayed for check. During this process, a one to one check is done against the converted data with all source documents available at our disposal. Data will be checked for discontinuity in network, particularly at the grid boundary to ensure that no edge -match errors have crept in to the data. Any discrepancy identified will be annotated as an error, using color pencil by the QC staff. These plots will be sent for next task, where correction of these errors will be performed. These plots will be delivered to EVWD, to perform quality checks / for reviewing the data captured using Atlas Maps and As -built drawings, etc., Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 18 East Valley Water District A screenshot of a typical QC plot generated using ArcPlot module Entry into Geodatabase At this point the AutoCAD data is ready to be brought into the GIS. The data is imported to ArcGIS GeoDatabase into appropriate feature classes as defined in the Data Model. ESRI's Object Loader will be used to load the data. Soon after loading the data, the Geometric Network will be validated against the GeoDatabase Connectivity Rules established during the GeoDatabase Design. Connectivity Rules will define how various features will participate in the Geometric Network. Errors, if any will be reviewed and fixed as appropriate. Nobel in its set of application tools, Data.Works, has functionality, which enables direct migration of data from CAD to a Geodatabase. This functionality automatically takes care of loading the data to its respective feature classes, saving a lot of manual effort. This is also a time - efficient method, which eliminates errors that could possibly occur during loading of data, using LoadObjects tool, available with ArcMap. ESRI's out of the box Object Loader (see Figure below), allows loading of data into one feature class at a time. This process also involves field mapping between the Source and Target feature classes. Loading data into multiple feature classes could become tedious. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 19 r7 I Water QC Plot of The WP-19 ZT + .. Meet A screenshot of a typical QC plot generated using ArcPlot module Entry into Geodatabase At this point the AutoCAD data is ready to be brought into the GIS. The data is imported to ArcGIS GeoDatabase into appropriate feature classes as defined in the Data Model. ESRI's Object Loader will be used to load the data. Soon after loading the data, the Geometric Network will be validated against the GeoDatabase Connectivity Rules established during the GeoDatabase Design. Connectivity Rules will define how various features will participate in the Geometric Network. Errors, if any will be reviewed and fixed as appropriate. Nobel in its set of application tools, Data.Works, has functionality, which enables direct migration of data from CAD to a Geodatabase. This functionality automatically takes care of loading the data to its respective feature classes, saving a lot of manual effort. This is also a time - efficient method, which eliminates errors that could possibly occur during loading of data, using LoadObjects tool, available with ArcMap. ESRI's out of the box Object Loader (see Figure below), allows loading of data into one feature class at a time. This process also involves field mapping between the Source and Target feature classes. Loading data into multiple feature classes could become tedious. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 19 East Valley Water District For each whet field, select the sw,ce field MW should be baded'nm d jFACILIiYID Istr'rg] __ reg) iSTATL6Ib+^91 'O�AtJ'cR lstrir�91 _ _:5_ouiCE lslrh9.1 Reset <Back NoE> Cancel ESRI's Object Loader AutoObject Loader runs ESRI's Object Loader in a batch. It imports all the data stored in a directory. It uses a Field Mapping Table, to correlate fields from Source and Target feature classes. See Figure below; Field Mapping Table Annotation Annotation is stored in special feature classes called annotation classes. There are two kinds of annotation: feature linked annotation and non feature linked annotation. Feature linked annotation is associated with a specific feature in another feature class in the Geodatabase. This means that when the attribute value is changed, the feature's corresponding annotation will automatically be updated to reflect the change. Annotations pertaining to water facility such as Pipe Size and Material will all be feature - linked. Annotations pertaining to basemap Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 20 Source Target GRIDNO GRIDNO ... _.. SUBTYPw E SUBTYPE SUBTYPENAM SUBTYPENAME STATUS 'STATUS PRESSUREZON PRESSUREZONE INSTALLDAT INSTALLDATE OWNER 'OWNER SOURCE SOURCE JOBNO JOBNO SARCODE BARCODE SHEETNO .SHEETNO PIPECLASS .PIPECLASS DIAMETER DIAMETER MATERIAL _ MATERIAL ROUGHNESS ROUGHNESS OFFSET :OFFSET OFFSETREFE :OFFSETREFERENCE MANUFACTUR MANUFACTURER REMARKS :REMARKS Field Mapping Table Annotation Annotation is stored in special feature classes called annotation classes. There are two kinds of annotation: feature linked annotation and non feature linked annotation. Feature linked annotation is associated with a specific feature in another feature class in the Geodatabase. This means that when the attribute value is changed, the feature's corresponding annotation will automatically be updated to reflect the change. Annotations pertaining to water facility such as Pipe Size and Material will all be feature - linked. Annotations pertaining to basemap Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 20 East Valley Water District such as Street Names will not be feature - linked since the basemap is obtained from a different source and subject to change. Dimension classes will be created as appropriate to display the offset distances. As soon as the features are loaded into the Geodatabase, feature - linked annotations are automatically created based on the label parameters set during the creation of the feature class. Though label parameters will be defined to place the annotations at best possible locations to avoid overlaps with other features, some manual work will still be involved to review and re- position them. Annotations on the hand drawn Atlas Maps have been added in a logical pattern. An example is the orientation of Address and Service Order numbers. They are placed perpendicular to the street, the address refers to. Hence, as a standard all annotations will be placed to match the hand -drawn Atlas Maps. Special attention will be paid to display Critical valves by using appropriate symbology and/or adding annotations as such. Once annotations are placed, another manual check plot of annotations is produced. This document is inspected visually for errors in placement or values. cm 187 196 �0I• 168 IT 3359 3356 U) 3358 i U Q 12 169 1 S j �� } 186 _ 197 i 1.100 3343 3346 0 j 1120 3352 lQ m ;¢ TRACT 1 202 -057 ! 170 418 185 198 LLJ ! _ t c 2022 0561 3339 3338 �I � 21 ! ~171 _ `�`. _ i -- 184 199 @ �—� 1 •t3 3334 °o I 3335 3332 D c�, I1 -C1� t! 183 j 200 &4R+ ' L_ Example of Water Annotation Plot We have completed a few samples of the Atlas and Asbuilt maps, to provide EV WD the ability to evaluate the competency of Nobel Systems. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 21 East Valley Water District GeoData Sentry QC As a final quality control step, we will deploy the GeoData Sentry software application, which runs from ArcCatalog, in its quality assurance plan to test attribute consistency in Geodatabases. GeoData Sentry will allow us to run over 470 separate tests on the data to ensure that everything is consistent with the data model and domains. The GeoData Sentry interface allows for easy test suite creation. Once the test suites are created they can be run over and over again. Errors are reported in HTML format that can be used by editor of the data, but also manages to track overall database quality. We will configure GeoData Sentry to check the data for the tests listed below at a minimum, although additional test suites can be developed as needed. Unique Values Test The Unique Values test detects attribute values within a column that are duplicated. Unique values for an attribute are critical for referential integrity, especially for primary key attributes. Uncontrolled data processing can easily duplicate keys by simply copying a feature, or by splitting an arc. All primary keys should be tested with the Unique Single Column test, along with attributes that are expected to be unique (for example, Hydrant numbers, Valve numbers etc.). o Detects non - unique values for a column. It is useful for checking items that are being used as primary keys or columns that represent feature identifiers where uniqueness is required. Coded Ranges Test The Range Domain test detects values that lie outside of a specified range. This test is best used on columns that are composed of continuous values, such as elevation data or pressure values. An example of elevation range testing in the Continental US would be from approximately -250 to 15000 feet. GeoData Sentry can compare values in a column against valid ranges specified in a Geodatabase coded range or a minimum and maximum range that you enter manually. oDetects out of range values based on pre- established Geodatabase. Range Domains or user - defined minimums and maximums. Single Values Test The Single Value Test detects attribute values within a column that are not set to the default value. This test is useful for data that is being converted into future use attributes. The data may not exist on the current source, so it will be populated at a later data. In the meantime, a default value is set for the values in a single column that do not equal a required value. You specify the required value when you create the test, and GeoData Sentry compares the values in the column against the required value. o Detects values other than the specified single value for an item. All values of an item must equal to the specified value. Null Values Test The Null Test detects attribute values within a column that are null, blank or zero. NULL errors detected for an attribute may signal an uncontrolled data processing Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 22 East Valley Water District procedure where new features may have been added without being fully coded. This test may be the only way to verify that non - discrete attributes are populated. For example, if the attribute STREET _NAME does not have a known set of values, the only invalid value would be a blank or null value. o Detects NULL, blank and /or zero values for a column. This test is configured to detect `Null' occurrences if `Not Null' constraints are disabled while loading the data into the Geodatabase. This test also detects blank and /or zero values occurring in legacy INFO tables. Non - Standard Values Test — oThe Non Standard Values test detects attribute values within a column that are not standard letters, such as ? * & %$. These characters may have been input into an uncontrolled database column where there can be little or no input validation, such as an address or property own name. This test detects data entry training errors where a user believes that # is an acceptable substitute for NUMBER. Run this test against all uncontrolled character columns where these values are not allowed. oDetects non - standard keyboard values such as! @# and? in an item. A list of these values may be configured for each item. Column Format Test — o The Column Format test detects attribute values within a column that do not match a specified format rule. This test runs against character columns only. The test can detect if there are uppercase, lowercase, numbers or the absence of numbers in a column. This test detects data input error for uncontrolled columns such as addresses. If the standard street name is in upper case it would detect any names where caps and lower case was used. o Detects values that do not match the specified format. This can be set up to check data which is supposed to be populated in a specified format to uppercase, lowercase, numeric, or non - numeric. • Column Length — o The Column Length test detects attribute values within a column that are shorter or longer than a specified length. This test runs against columns where a static length is required. An example would be a 5 digit zip code or a 9 digit social security number. o Detects values that does not comply with the specified length The figure below displays a Sample report of the GeoData Sentry for MainLine and LateralLine feature classes; Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 23 East Valley Water District Mu: c C FAUJ Run Name: 66M4VD F.t Date Run: F•q 15. =7 m 05:10:09 Cam ylefeE: 385 out o1 M Unit C PNNon $bias: Passe! Repoel Laealbm C:1DOCam Mand Se " MpyAume:3etxo1 -w lkntryveporti.trMeVxb5155 ecl� EFAULTS MD F'ms!. V•nbn: stls.DEFAULT T•sil Mu,a Null: for FACTUMD'n IMINUNE PassK 0 :438 Tut2 iba:ine Null: forGRONUMIER m WJNLME Pii6Ld 0 1436 TW3 V.¢4 Null: r.VAWNE Puma 0 N98 TW4 abml.nt Null: 1 DFFS rILUNLINE Passe. 0 1433 TW5 kti.i Null: forCW.PSf MnLAINLINE F..w 0 1435 Tnt6 4•mLine Non Sb MValues: for FAClL lDnLA1NLINE Passe) 0 1433 Tw7 !UuL Nona n&nf Values: fnr GRIDNUIBER nI•AMLINE Passes 0 1438 TWe N 1. Unique Silgb Column: fur FACILRYIDm NANLINE Passer 0 1438 TwI Iaur Null: fa FACILRYID m IATERAUNE Passe! 0 667 T.t2 latvLnm Null: foe GB kUSBERm1ATERA!LINE Pauea 0 052 GeoData Sentry Report EVWD is not obligated to purchase any of the third parry software tools used in the above process. Nobel Systems will deliver a fully compliant ESRI GeoDatabaee Pilot Project Deliverables - • ArcGIS 9.3 Personal Geodatabase • Atlas Book (Cover & Index Sheets, Graphic Sheets, Valve & Hydrant Data Sheets) (1 set) • ArcPlot QC Plots with attributes "Over Posted" for EVWD's QA/QC Problem and Resolution forms that were reported Data Capture Standards Document (Intermediate Version) • Documentation of Methodology used during Pilot Conversion (Intermediate Version) • AutoCAD Drawings with Water and Sewer layers without text. Before accepting the final data delivery for the Pilot, EVWD will perform an in -house QC of the geodatabase. Any data clean up such as overlapping, duplication, missing data, connectivity issues etc., shall be corrected by Nobel Systems. Data delivery shall not be considered complete until EVWD has fully reviewed the data and is satisfied it meets all acceptance criteria. TASK 7 — PERFORM DATA CONVERSION Perform Services for Remainder of the EVWD Service Area Data automation for the remainder of EVWD service area will be attempted after making sure that the pilot data is accepted and approved. Nobel will adhere to the plan approved by EVWD during this stage of work. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 24 East Valley Water District Project Manager at Nobel will communicate with his EVWD's counterpart regarding scheduling of meetings to report progress of work on a monthly basis. Project Manager will also be addressing all important issues, seeking resolution from EVWD, as and when necessary. Verification plots are submitted based on existing plat map grid boundaries. All errors found on the plots will be properly marked by EVWD. We will be responsible for correcting errors or other inconsistencies that represent noncompliance with the specifications agreed to by Nobel Systems and EVWD. This process may repeat as many times as necessary till the corrections are made. EVWD will make reasonable efforts to provide comments on the deliverables within 45 days from submittal. TASK 8 - LINK DRAWINGS AND DOCUMENTS TO GIS Currently, all the drawings at EVWD have been scanned and stored in Laserfiche. As requested by EVWD, Nobel will populate the template fields and provide the Index database to EVWD at no additional cost. Nobel will also in attend the meeting with Laserfiche at EVWD when it is arranged. Final Deliverables: The datasets listed below are intended to be delivered to EVWD at the end of the Data Conversion tasks, through the FTP or on a CD -ROM. ArcGIS 9.3 Personal Geodatabase for Water & Sewer System Updated Data Conversion Plan which includes • Documentation for annotation and labeling processes • Line Types, sizes, colors and symbols • Legend Templates Updated Data Model QAAQCResults PAR Forms that were reported • One Atlas Book (Containing Graphic & Data sheets) AutoCAD Drawings with Water and Sewer layers overlaid on County's basemap CAD Standards document for Developer Submittals Before accepting the final data delivery for each phase, EVWD will perform an in -house QC of the geodatabase. Any data clean up such as overlapping, duplication, missing data, connectivity issues etc., shall be corrected by Nobel Systems. Data delivery shall not be considered complete until EVWD has fully reviewed the data and is satisfied it meets all acceptance criteria. EVWD is not obligated to purchase any of the third party software tools used in the above process. Nobel Systems will deliver a fully compliant ESRI GeoDatabase Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 25 East Valley Water District Nobel Systems has completed a large number of GIS data conversion projects, primarily in Water, Sewer and related facilities for municipalities and retail Water districts. The following reference projects demonstrate: Nobel Systems' technical expertise and focus on water and sewer GIS conversion Nobel Systems' high customer satisfaction: repeat business with the same customer Nobel Systems ability to organize and manage large GIS conversion projects All of the work described below was done by Nobel Systems. No subcontractors were used. The work was done using equipment and software owned (or licensed) by Nobel Systems. These projects included all graphics, attributes and annotation at accuracy rates of 99 % +. The reference projects were all done in the past 5 years, and the deliverables were all in ArcGIS and/or AutoCAD format. All projects listed below started from one main project, and we have kept getting additional work from the client. The start and end dates are not for one project alone. We have completed over 10 projects in San Bernardino County alone, and a few of our noteworthy projects are hilghlighted below: Client: San Bernardino Municipal Water Department, San Bernardino, CA Project: Water GIS Data Conversion Project Contact: Ms. Julie Abinto, 300 North D Street, San Bernardino, CA 91764, 909 - 384 -7229 Start Date: 2008 End Date: 2009 Contract Amount: $448,372 Through a competitive bidding process, the San Bernardino Municipal Water Department awarded a Contract to Nobel to convert their Gate Book drawings and Distribution Maps to a GIS system. The data conversion was in AutoCAD and the final deliverable was ESRI's personal Geodatabase. Copies of the source maps were used as the primary data source for this project. Nobel reviewed these maps and all source materials for unclear or ambiguous features. Using Nobel Systems' AutoCAD -based data capture methodology and system, water facility data were captured. Unique ID numbers were assigned to each arc and node feature at the completion of data capture for a given tile. Easements were captured using COGO. The attribute data was exported into a text file, and then linked to the AutoCAD graphics using a LISP program and the arc and node ID's that are in both the graphics and attribute files. All Asbuilts were linked to the GIS using a barcode numbering system. The SDE GeoDatabase with SQL Server data is currently being made available throughout the Department using GeoViewer Online; an ESRI based application developed by Nobel. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 26 East Valley Water District Cliient: City of Hesperia Project: Enterprise GIS Conversion of the Water, Sewer and Storm facilities Contact: Mr. Eric Greene – GIS Manager, City of Hesperia, 9700 Seventh Avenue Hesperia Ca, 92345 Tel: (760) 947 -1440 Start Date: 2007 End date: 2008 Contract Amount: $164,255 City of Hesperia selected Nobel to implement Nobel's GIS Viewing application, GeoViewer and provide conversion and integration -- - — support for Water, Sewer and Storm drain noa„ns . u systems. Nobel will implement a City wide GIS project to convert utility layers ' (potable water, sewer, storm drain) into no. GIS and link to existing applications – Cityworks CMMS system, City's billing° h _ system, SCADA and other applications. Implementation of the City project would help the City better serve the City's residential and business communities, simplify the access to GIS layers thereby increasing staff productivity, secure all information sources through conversion into digital formats, allow easy and accurate maintenance of Water, Sewer and Storm features. Nobel Systems collected all source documents and database(s) from the City. Nobel used data from Cityworks and Hansen, City's AutoCAD files, County landbase files, the hydraulic model as t he primary sources for this conversion. The GeoDatabase with SQL Server data is currently being made available throughout the Department using GeoViewer Online; an ESRI based application developed by Nobel. Client: Walnut Valley Water District, Walnut, CA Project: Water & Reclaimed Water GIS Conversion and Application Development Project Contact: Mr. Michael Burns, GIS Coordinator, 271 South Brea Canyon Road, Walnut, CA 91789,(909) 595 -1268 Start Date: 2001 End date: 2003 Contract Amount: 398,291 Walnut Valley Water District awarded a contract to Nobel to convert their as- builts and atlas sheets into a GIS system. Approximately 1600 as- builts, 9605 system valve cards, 703 blow - off cards and 2920 hydrant cards were used for conversion. Nobel used the Los Angeles Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 27 East Valley Water District County parcel data as the landbase. Centerlines and Street Names were captured by referring to the As- builts and Atlas sheets. Data capture was done using as- builts and atlas sheets as sources, with the help of automated applications, specially designed for this project. Attribution work was done immediately after features were captured. AutoCAD's object data capability was used to attach attributes to the respective features. Quality checks were performed after data was converted from paper form to digital - verification plots were generated using Arcinfo's ArcPlot. A one -to -one check of features was done on the newly constructed data, against the original source documents. Coverage data was migrated to ArcGIS Geodatabase, where annotations were generated and placed as per the standards charted out for the project. Nobel scanned and linked all the as- builts, Valve, Hydrant, Blow off cards and Easements to the GIS system as well. Client: Rancho California Water District, Temecula, CA Project: Water, Sewer & Reclaimed Water GIS Conversion Project Contact: Mr. Pete Muserelli, Rancho California Water District, 42135 Winchester Road, Temecula, CA 92589. Telephone 951- 296 -6900. Start Date: 1997 End date: On -going (Updates) Contract Amount: $638,036 The Rancho California Water District awarded multiple contracts to Nobel to provide GIS data conversion services for their water, sewer and reclaimed water network. The projects included modifications to the existing database design, correction on an existing GIS database, conversion of the existing VMS /Oracle database Microsoft Access database, and update of the GIS database by converting new as-built construction plans. As a follow on to the initial contract, Nobel received another contract in 1999 to further enhance the District's GIS database for the water system. The existing Arc Info coverage's and database structures were analyzed. Since they did not totally conform to the District's requirements, Nobel recommended the best - suited architecture of the systems. Microsoft Access was used as the DBMS of choice in the District. Nobel reviewed and implemented the database design after conducting a user -needs assessment, to determine the GIS requirements and standards for the project. Prior to Nobel's work, the District contracted with an engineering firm to create a GIS database. 1189 water as- builts and 70 reclaimed as- builts were used during this conversion work. This work was also done before the District standardized on Arclnfo software. The original water database lacked node topology and did not have pipeline connectivity or continuity. Nobel completed the edits so that the District would have a provisional database to use for ongoing projects, but the original database lacked critical attribute data as well. Nobel was then contracted to rebuild the water and reclaimed water systems using construction as -built maps. The existing water database was used as a reference during the conversion. Client: City of Ontario, Ontario, CA Project: GIS Conversion and Migration Contact: Mr. Ivan Sanchez, City of Ontario, 303 East B Street, Ontario, CA 91764, Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 28 East Valley Water District 909- 395 -2698 Start Date: 2002 End date: On -going (Updates) Contract Amount: $682,367 Through a competitive bidding process, the City of Ontario awarded a Contract to Nobel to convert their paper Asbuilts and atlas sheets to a GIS system. The data conversion was in AutoCAD and the final deliverable was Arc Info coverage's. Nobel proposed to the City to convert their coverage's into a Geodatabase. The City contracted with Nobel to create the Geodatabase for the sewer and water network. This allowed the City to maintain their data geometrically networked and allowed for easier plotting, viewing and editing capability. Client: Cucamonga Valley Water District, CA Project: GIS Conversion of Water and Sewer Facilities Contact: Mr. Dan Meeker, GIS Coordinator, 10440 Ashford Street, Rancho Cucamonga, CA 91729. (909) 483 -7458. Start Date: 2000 End date: 2002 Contract Amount: $414,105 The Cucamonga Valley Water District awarded a Contract to ESRI and Nobel (as a sub - consultant) to convert their paper as- builts and atlas sheets pertaining to water and sewer systems into a GIS system. Copies of the source maps were used as the primary data source for this project. Nobel reviewed these maps and all source materials for unclear or ambiguous features. Using Nobel Systems' AutoCAD -based data capture methodology and system, water and sewer facility data were captured. Unique ID numbers were assigned to each arc and node feature at the completion of data capture for a given tile. Easements were captured using COGO. The attribute data was exported into a text file, and then linked to the AutoCAD graphics using a LISP program and the arc and node ID's that are in both the graphics and attribute files. The data was then converted to the final Arclnfo format specified by District. All as- builts were scanned and linked to the GIS using a barcode numbering system. Western ]Municipal Water District, CA Project: Water, Reclaimed Water & Sewer GIS Conversion Contact: Ms. Patty Diaz — GIS Analyst, Western Municipal Water District, 450 Alessandro Blvd., Riverside, CA 92508, (951) 789 -5025 Start Date. 2003 End Date; On -going (Updates) Contract Amount: $1,248,656 In 2001, WMWD contracted with Nobel to provide data maintenance services to update its AutoCAD based Sectional Maps. In 2003, WMWD contracted with Nobel to provide GIS data conversion, application development and data hosting services. A district -wide GIS needs assessment meeting was conducted to understand the roles of various departments and better design the Data Model. A new Grid system was created to better manage map production. Copies of the source maps were used as the primary data source for this project. Nobel Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 29 East Valley Water District reviewed these maps and all source materials for unclear or ambiguous features. Using Nobel' AutoCAD -based proprietary data capture methodology and system, water facilities data was captured. Unique ID numbers were assigned to each arc and node feature at the completion of data capture for a given tile. Easements were captured using COGO. The attribute data was exported into a text file, and linked to the AutoCAD graphics using a LISP program and the arc and node ID's that are in both the graphics and attribute files. The data was then converted to the final Arc Info format specified by District. All Asbuilts were scanned and linked to the GIS using a bar code numbering system. Arc Map layout was designed with symbology as desired by WMWD and Atlas books were created using Print Works (custom application that was developed by Nobel to create PDF files of selected or all atlas page or pages).Using Arc Catalog and FGDC's metadata templates, metadata was created for all the feature classes in the Geodatabase. The SDE Geodatabase with SQL Server data is currently being made available throughout WMWD using GeoViewer Online; an ArcIMS based application developed by Nobel. The application also has a tool that helps the Development Services team to calculate Meter Fees. California Water Service Company, CA Project: GIS Conversion of the Water facilities Contact: Mrs. Priya Tallam— GIS Coordinator, California Water Service Company, 1720 North First Street, San Jose, CA 95112. Start Date: 2002 End date: Updates Ongoing Contract Amount: $$2,403, 568 California Water Service Company contracted with Nobel to perform GIS Conversion of 23 statewide Water Districts. Nobel converted the hard -copy plat sheets to ArcGIS Geodatabase containing various feature - linked annotations. Nobel also developed data maintenance tools in AutoCAD Map and ArcGIS that allows Cal Water to perform updates and produce Atlas Books. Currently, Cal Water maintains its GIS on ArcSDE and is helped by Nobel with GIS Updates. Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 30 East Valley Water District 'Michael Samuel Balaji Kadaba Ronald R. Butcher Project Adtnsor Project Rsanager Project Director �v Coilsultulg Services for Water and Sewer System Data Conversion Project Project Initiation and Dizitization, Attribution Kick -off Database-MIL ish umar and Data Mi9•ation Balaji Kadaba Satish Kumar Vijay Kiunar Ronald R. Butcher Ed Biumiester Michael Samuel Satish Kumar A/ C Doctunentationf Project Ed Bt� er Report Balaji Kadaba Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 31 East Valley Water District Nobel Systems proposes to complete the project by June 30, 2011 The project will be submitted in two phases The first phase, which will be the pilot data for the Water and Sewer model and will be completed in one month, and the second phase with 6 sub - phases which includes the rest of the project will be completed by June 30, 2011 ProjectSet Up ......................... ............................... .........................$5,000 Database Design (preliminary & final) ............... ........................$10,000 Data Capture Standards (preliminary & final ) .............................. $5,000 Pilot Area Conversion ........... ............................... ........................$20,000 Water Facilities Data Capture ............................. ........................$89,000 Sewer Facilities Data Capture .............................. ........................$62,000 Total.............................................................. ............................... $191,000 OPTIONS AtlasBooks ...................................................................... ............................... $420 per book Annual Maintenance Easements .......................................................................... ............................... $35 per easement As -built updates .................................... ............................... ...........................$150 per sheet Single Service, valve & hydrant update ........................... ............................... $80 per sheet Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 32 East Valley Water District September 29, 2009 Ron Buchwald East Valley Water District 3654 East Highland Ave, Suite 18 Highland, CA - 92346 4�.,ROWIN@p� /INNER CITY 9.� 'Or COMPANY Nobel Systems Re: PROPOSAL FOR CONSULTING SERVICES FOR EVWD'S GIS WATER/SEWER SYSTEM DATA CONVERSION PROJECT Dear Mr. Buchwald, Nobel Systems is pleased to submit our proposal for the above referenced project. As demonstrated throughout the proposal, we offer an outstanding combination of Mapping, Information Technology and most importantly an in -depth understanding of Water and Sewer data conversion. While Nobel Systems is a technical leader in GIS conversion, we maintain a balance of using existing and new technologies to insure that data quality, schedules and costs meet our clients' nerds. The core conversion work described in Nobel Systems' proposal is based on technology and methods successfully used on similar GIS projects. Nobel Systems completely understands the requirements, and has taken upon itself to create sample maps based on the data submitted by the District, as well as the San Bernardino County landbase. Nobel Systems also understands that there could always be a need to add additional attributes that might have been overlooked in the original data model. We will never ask for an upscope to add these additional features. Nobel Systems has attached sample plots of completed data for the District's review. Please feel free to contact us should you require any further information. Sincerely nn Michael Samuel President Nobel Systems Inc. 436 E. Vanderbilt Way, San Bernardino, CA 92408 Tel: (909) 890 -5611 Memorandum To: Bob Martin, General Manager From: Ron Buchwald, District Engineer tT6H Date: 10/8/2009 Re: Use of Reserve Funds to cover Capital Improvement Costs until the Acquisition of Debt. As part of the District's approved fiscal year budget of 09/10, several capital improvement projects were approved that were to be funded by the acquisition of funds through debt proceeds scheduled to occur in the spring of 2010. Most of the projects listed will take most of the fiscal year to complete and are needed to be complete this fiscal year to meet scheduling and regulatory deadlines. The Plant 134 project and the Vine & Union Water Main Replacement Project have already begun. The projects that are to be funded by the acquisition of debt along with the amount to be funded by said debt is as follows: Plant 134 Upgrade and Expansion* $4,077,000 Plant 150 Perchlorate Treatment Plant (phase 1)* $1,185,000 Vine & Union Water Main Replacement Project $ 290,000 Live Oak Water Main Replacement Project $ 140,000 Conejo Sewer Main Replacement Project $ 900,000 6`h Street Water Main Project (PI 151 to P140) $ 50,000 Headquarters Project $ 100,000 * These projects are in line to receive low interest loans and / or grant funding. Only a portion of these costs will need to be paid by alternate means, as the projects are currently in design only. Staff estimates that approximately $725,000 will be spent on the Plant 134 project by next spring (the time estimated where debt acquisition will take place). The Plant 150 project will need approximately $50,000 to get to next spring. The rest of the projects are estimated to need up to the full amount listed by the time of the debt issue if kept on schedule. However, not all the projects listed will be complete by October 8, 2009 the time of the debt issue so this is a worst -case amount. In total, the District will need up to $2.25 million dollars to pay for these projects. According to the Finance Department, the District still has approximately $620,000 left in the 2004 Municipal Finance Loan that was restricted for use on the Headquarters Project but recently authorized to be used on the Plant 150 and Plant 134 projects. The amount needed for these three projects exceed the amount remaining on the loan. If you apply the loan proceeds against the total amount, the amount needed on a temporary basis from reserves would be approximately $1.63 million. In addition, there are Capital Improvement Projects that are listed under future fiscal year budgets that will need to begin this year due to circumstances that have developed. The projects are as follows: Plant 40 Booster Station $300,000 Bruce Street et al Water Main Project $ 50,000 The cost listed is the estimated amount needed for this year. The Plant 40 Booster Station is needed now due to the failure of Well 120. The District desperately needs to replace the water into the Upper Zone prior to next summer. The District was just able to make it through the end of the summer without Well 120. The City of Highland is planning to pave the area around Bruce Street, et al early next fiscal year (summer /fall of 2010). The City recently postponed this project until next fall so that the District can design and replace all the water mains in this area prior to paving. The water mains in this area are in desperate need of replacing (substantial leaks and undersized mains). This would bring the total cost of all projects to approximately $1.98 million. This would be a significant amount to be covered by the District's Reserve Fund. After careful consideration, two projects listed could be delayed a few months until the debt proceeds have been acquired. These projects are the Conejo Sewer Main Replacement Project and the 6t' Street Water Main Project (PI 151 to PI 40). By delaying these projects, the total cost of the remaining projects would be approximately $1.03 million. As previously stated, this would be a worst -case total and may end up less than this amount. Due to the importance and necessity of these projects, my recommendation is to allow staff the use of the Reserve Fund to pay for these projects now with the intent of reimbursing the Reserve Fund once the District has received the Debt proceeds. K East Valley Water District Balance Sheet - Unaudited August 31, 2009 ASSETS UTILITY PLANT - at cost: Utility Plant in Service - water department $116,392,344 Utility Plant in Service - sewer department 26,637,697 143,030,041 Less: Accumulated Depreciation _(42,423,274) 100,606,767 Construction in Progress 16,550,027 117,156,794 RESTRICTED ASSETS: Emergency Reserve 2,192,925 COP Debt Service Funds - Trust Accts 1,111,611 Construction Funds 617,535 3,922,071 CURRENT ASSETS: Crash and Investments 8,784,734 Less: Restricted Cash and Investments 3,922,071 4,862,663 Accounts Receivable (net of allowance) 1,840,363 Other Receivables (net of allowance) 900,209 Allowance for Uncollectibles (116) Grants Receivable 387,384 Inventory 1,115,714 Prepaid Expenses 242.958 9,349,175 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 3,050 [Deferred financing charges _ 176,618 179,668 TOTAL ASSETS 130,807,708 Page 1 East Valley Water District Balance Sheet - Unaudited August 31, 2009 (LIABILITIES AND EQUITY ILONG -TERM DEBT: Certificates of Participation due after one year $5,744,092 Installment Payment Obligations 13,588,543 IDWR Loan 145,385 (Less: Deferred amount on refunding of COPs _ (256,67 ,Accrued interest payable 19,222,343 CURRENT LIABILITIES: Accounts Payable 1,957,253 ,Assessments Payable - NFWC 488,504 Accrued payroll and benefits 824,840 Customer service deposits 1,592,892 ,Accrued interest payable 250,850 (Deposits - refundable 124,850 Certificates of Participation due within one year 1,590,213 6,829,402 TOTAL LIABILITIES 26,051,745 (EQUITY: Contributed Capital: Invested in Utility Plant 37,343,687 Other Contributed Capital 3,695,064 (Retained Earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for Unemployment Insurance 16,450 Unreserved 59,751,565 Net Income for current year 1,572,722 TOTAL EQUITY 104,555,963 TOTTAL LIABILITIES AND EQUITY 130,607,708 Page 2 m CQ ro d 3 (d 1'� y �n y O 'lIWN ,>r O M •„ l0 y 111 CO IM I Q in M .'1 .f u C d C N Y 'Y^ VI O O O V; O O O O O O O O 0 0 0 0 0 0 O O O O O O O O O O 0 0 O O O O O O O O O O gO O m O O O O O O O o M0 U m 8 0000 o Moo oo m 0000 o g n m N On�flI�N(mO Nn OO2 m .66 'N8d 6 � -00o � I tO mNNNTOpw N 1U � N m � m QN � � < a{ W r N &�:'FI oFS V; fz' mto OOe;, m (O <OmNOV� *0�V .vvnm NJ nWW VVMm WrmOthmM O N OOm Vm M.-� mN m MVmNN. -m mmnn. -�N m mmnmNmMO Mmm��m R.^ r V N m VNi N N I N m `.O N Nr. -vNOO m mvm.noor.- v VmbNOW Om.6 I m0Om Mm mM� rN N 1U 0 0 0 0 0 0 OI O OnOOWmM CJ m N O m m M M M t�mn.- -WM M rn M N m M rn m m m 0 N N •- O Om m0 0 m mnoWN� rnVmm o�n m M M M N M O W m m O 4WWNtm000too G m V N 0 V M r V v`` m v � m 0 0 0 N ONO 0 0 O NN � O�N� m Or N N m MVmmOOm r V N m VNi N N I OI m `.O N NI V N fOmtnOOr� V o vom �m c om N ONO 0 0 0 0 N 0 0 0 0 0 0 0 0 O N.M NN � O�N� m Or N NmmOmm W M •-N r V N m VNi N � N r N Nr. -vNOO m mvm.noor.- v VmbNOW Om.6 t0 O m0Om Mm mM� rN N 1U nne'm r N w � rn m t � U m c c 4 m ul Uam 6 y ul E O U y Z ry j L C W Z ;5 U\yo IOU( 2 U E °o m O W Fv��Ut =_ootl Z Q N N O O E E o` s n w y m Q.O a`m LU C2 a 3 c Us N d N m O� Ow N Unm- �2=6'6 V 3 > > Q 0 wonmozm3 U) 0 0 0 0 0 0 0 m o 0 0 0 0 0 to m 0 0 0 0 0 . -NmhNW pfe -�mtO N"' V vv. -moon nrNN�. -n W m V m N nhf h nVC6d00t0 (D m N (�J (N7 M m ppOVpm MOWm n W m l � mm OOMO n mo�m�cm'� umi ai vi vi of � � N N m 0 0 0 0 0 0 m n000000r n m 0 0 0 N 0 O V M m N N cl V N N M V CWJO;too � r W n m V M m M V std civ tic N M voomoto otmo n m r N N m W 0 W L6 .- nth 0 0 0 0 0 0 0 0 O oovrnpmo m m• -mmSNV O 'N. - VmnM m W W O O rn O� O m M MrN�V Y m N C6 C6 C C V m O C6 v of v �m rn O N O C N S m d m a m m 6 J L1 U J O. 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O a c m W W m Z XO ¢ Z Si v 4n P+ EVWD CAPITAL PROJECTS SUMMARY FISCAL YEAR 2009 -2010 Updated through August 31, 2009 Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through July 2009 Page 2 Prior Current (Memo) 7 > Projects - By Type Years Year . 2009.10 2010.11 Actual Actual Budget Year 2 Source of Supply Plant 40 - Well Rehab 2,646,546 35,323 50,000 North Fork Canal 4,987,220 - - Plant 151 - 6th Street Well 1,192,032 Plant 150 Wells - - Lower Zone Wells (2) - Total Source of Supply Projects 8,825,798 35,323 50,000 Treatment Facilities Updated through August 31, 2009 Plant 134 - Upgrade Technology 777,131 267,023 4,186,000 11,165,000 Plant 134 - IDSE 47,527 Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,767,028 1,910 1,200,000 10,950,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - Plant 152 - Inter. Zone Perch Treat. Plant 1,147,386 - Total Treatment Projects 3,739,072 268,933 5,386,000 22,115,000 Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - - 50,000 250,000 Plant 40 - Inter to Upper Zone Transfer - - - 300,000 Various Plants - Pump Efficiency Rebuilds - - 257,500 - Plant 127 - Lower to Inter Zone Transfer - - 130,000 Plant 12 - Replace Boosters / Well - - Plant 134 - Upper to Canal Zone Transfer - - Plant 39 - Inter to Upper Zone Transfer - Plant 25 - Inter to Upper Zone Transfer Plant 143 - Inter to Upper Zone Transfer - - - Total Pumping Projects - 307,5001 680,000 Wastewater Collection System Sewer System Studies / Planning 83,815 10,204 70,000 175,000 Sewer Main Lining - 200,000 200,000 Conejo Main Replacement 84,515 10,331 955,000 - Total Wastewater Collection Projects 167330 20,536 1 17225,000 375,000 Page 2 r- - . 2011 -12 2012 -13 2013.14 2014.15 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 2,681,869 4,987,220 1,192,032 3,300,000 3,300,000 3,300,000 12,161,121 - 12,209,154 47,527 10,750,000 1,075,000 - 24,543,938 5,050,000 2,850,000 7,900,000 - - 19,160,000 20,307,386 15,800,000 3,925,000 - 19,160,000 65,008,005 - - - 250,000 300,000 600,000 170,000 - 300,000 500,000 500,000 1,000,000 - 520,000 780,000 1,300,000 - - - 2,200,000 2,200,000 400,000 400,000 - - - - 2,900,000 2,900,000 970,000 1,020,000 780,000 5,500,000 8,950,000 125,000 - 394,019 200,000 200,000 200,000 200,000 1,000,000 2,000,000 - - - 94,846 325,0007 200,000 200,000 200,000 1,000,000 2,488,866 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Plan Updated Through July 2009 Projects - By Type Prior Current Years Year (Memo) 2009 -10 2010 -11 Actual Actual Budget Year 2 Transmission & Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - 451,720 Live Oak Main Replacement 1,454 - 180,000 - Union / Vine Main Replacement 1,625 11,457 370,000 - Harlan Lane Main Replacement 7,957 - - 170,000 Cunningham / Hillview / Crest / Bruce - 500,000 6th St 30" Pipeline - Plant 151 to Plant 40 - 100,000 3,815,000 6th St 30" Pipeline - PI 40 to PI 143 - - 9th St 12" Pipeline - Del Rosa to Sterling - - AMR Meter Replacement Program - 1,448 200,000 300,000 Plant 59 Recoating - - 300,000 Plant 143 - 10mg Inter Zone Storage - - - - Relocation of Facilities for Other Agencies 174,143 7,341 175,000 - Eastwood Farms Assessment District 34,894 60,000 1,940,000 Total Trans & Distribution Projects 220,073 20,246 1,085,000 7,476,720 General Projects GIS Implementation 252,309 20,544 230,000 200,000 Headquarters Building 8,889,754 9,681 115,000 - Total General Projects 9,142,�0tY6�Cy3 30,225 345,000 200,000 WTf . .. .... :: ... _'piWiaR•.!.>ePz , �'s.. w+T3Y ..� , :+�i .>,... .. Miscellaneous / Developer Projects Developer Water Facilities (Reimb by Fees) 1,929,809 62,683 Developer Sewer Facilities (Reimb by Fees) 768,149 272 Water Conf / Solar Challenge 17,200 81 Plant 101 Plant 120 Rehab 8,137 30,259 Regional Treatment Plant 4,578 Demo Del Rosa Headquarters Bldg Seven Oaks Dam (SAR) Discharge 3 . >.' ' . '3Lx, . .. sKGw' .F w+. Projects Funded By Water CIP Reserve Projects Funded By Sewer CIP Reserve Total CIP Projects Page 4 7,052,750 30,401,720 1,345,750 445,000 8,398,500 30,846,720 19,250,000 6,375,000 1,780,000 15,990,000 44,060,000 395,000 270,000 200,000 8,810,000 1,000,000 19,645,000 6,645,000 1,980,000 24,800,000 45,060,000 Page 5 MI-12 2012.13 2013.14 2014 -15 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 451,720 1,454 13,082 177,957 500,000 1,350,000 - - - 5,165,000 - 1,300,000 1,000,000 5,400,000 7,700,000 700,000 - - - 700,000 300,000 601,448 - - 300,000 10,700,000 10,700,000 - 181,484 - - 1,974,894 2,350,000 1,300,000 1,000,000 16,100,000 28,467,039 200,D00 200,000 - - 872,853 - - 24,600,000 - 33,499,435 200,000 200,000 24,600,000 - 34,372,288 �19; � D00, - 6A45;000 .: 1,980,fl00::: 1,992,492 768,421 17,281 38,396 4,,557(8� 19645 507 _S,`6?{5:0,00- :. : 1;980A00: .�. %l; . „ADD 19,250,000 6,375,000 1,780,000 15,990,000 44,060,000 395,000 270,000 200,000 8,810,000 1,000,000 19,645,000 6,645,000 1,980,000 24,800,000 45,060,000 Page 5 WA-1 IT F DUCAA ION FOUNDATION dill ,lHl R. idi4nelli WATER LEADERS CLASS q ° 0 ° O E« c E a t is a § a c n E R ° z z a V oe e n O O 9 0 F a E° c �q� fi t ? � z s E 'E o ebO i o v ii e9 t �° _ & _ o ` Ap E= • ;o < 3 W 'O R R ° y W 3 m Q Y 6 - ^ 4L C g+ > 3 ocm Y 2 �+ Y � v� V ,YO ° v c - 5 0 °-' Ron a o c �. o v a &)'3 oagqAA nos >oR � ya o > 3 w> o t 0 v o 'g o w 2 c �' � 3 v _ °—' w 3� ° = co 2 F 3 o � V m E 3 d°>= o -° a Y o o E d Nv'¢o5 ��'cv Pi ��-4 AAV �o �v �a.�rsi ='..c e -e°- -= E oo moo« a= Eq Y '�jg po AA�� PM �N� ° a� X00 °_ 'aE"s 3 °o �.o mc= °- v v E ..�.�ap y'a_" N �'Eoc 0 Va3'�y.. a.a va'� .n o� � °' �v°' --c m m2` .fls -9'."R ffi n a v �q a. o c� v- a v R o .s c °1 Nn o c� 3 m« H v m 'o o o ... >. oa u v o u a o o n R n - t14 E m Z'a °° m C N ° O eo 0 � 0A E E _ d .d A N C O d .` OCi b y .v. G °_O ^O R 4l 5 :i •L V _C .,O o V O > c O E '- 'v E s6 m�O ° E- 3 E O. 0: �� CJA A A A o lSp a °u £. U A A A A A A A r3�sv �x C) /)( \ƒ \ / \i }t \/ / 0 \ 2 ƒ ƒ &§3 / E ƒ/ > g / w w / D :ƒ L C: ® w E E & / \ \ \ \ \ \ \ E / • e < 0- _ « \ \ w 4 W 4 C) /)( \ƒ \ / \i }t \/ / 0 \ 2 ƒ ƒ &§3 / E ƒ/ > g / w w C) /)( \ƒ \ / \i }t Association of California Water Agencies !_f 2(;C 15ilikl A —,(dCV !li')I ni,,iion Since 1910 MEMORANDUM September 29, 2009 � u OCT 1-;5 2009 East Valo Water Diahft TO: ACWA MEMBER AGENCY PRESIDENTS AND GENERAL MANAGERS FROM: JAN JENNINGS, DIRECTOR OF ADMINISTRATION SUBJECT: NWRA CALIFORNIA CAUCUS BALLOTS: DUE NOVEMBER 30, 2009 The nominations for the National Water Resources Association (NWRA) California Caucus positions have been submitted and now it is time for you to vote. Attached you will find a ballot and brief summary of each nominee's NWRA participation and background information. Please take a moment to read -the information about each nominee and indicate on the ballot who you would like to serve as your representatives and alternates on the California Caucus. The three individuals receiving the highest number of votes.will serve on the Board of Directors. The individuals receiving the fourth and fifth highest votes will serve as alternates. Return the completed ballot to the ACWA office no later than Monday, November 30. The results of the election will be announced on the ACWA Web site and published in future issues of ACWA News and eNews. Please contact me at the ACWA office at (916) 441 -4545 or iani(a.acwa.com if you have questions or would like additional information. Thank you for your careful consideration and participation in this election. Your voice will help ensure the enactment of sound water policy decisions and regulatory measures. 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Libeu Mesa Consolidated Water District Rancho California Water District _ David A. Breninger Adrienne "Ann" J. Mathews Placer County Water Agency Kern County Water Agency Wayne A. Clark Charles W. Muse Municipal Water District of Orange Helix Water District County _ Bill George Dr. Betty H. Olson El Dorado Irrigation District Santa Margarita Water District E.G. "Jerry" Gladbach Larry L. Russell, Ph.D., P.E. Castaic Lake Water Agency Marin Municipal Water District _ James Heitzman Yvette Stevenson - Rodriquez Marina Coast Water District Orchard Dale Water District Current Officers: David A. Breninger, NWRA Board of Directors, 2001 '09 John Fraser, NWRA Board of Directors, 2003 -'09 Lawrence M. Libeu, NWRA Board of Directors, 2001'09, Current NWRA President Alternates: Wayne A. Clark, NWRA Board of Directors, 2006 -'09 Adrienne (Ann) Mathews, NWRA Board of Directors, 2006 -'09 ONE BALLOT PER AGENCY Signature Title District Please return this ballot by Monday, November 30, 2009, to: ACWA Attn: Kelly Smith 910 K Street, Suite 100 Sacramento, CA 95814 -3577 Justine Hendricksen From: Bob Martin Sent: Thursday, October 01, 2009 1:14 PM To: Justine Hendricksen Subject: FW: FY10 Energy and Water Appropriations Conference Report JPH - please forward to our Directors. Bob - - - -- Original Message---- - From: fbhicks @aol.com [mai Ito: fbhicks @aol.com] Sent: Thursday, October 01, 2009 11:45 AM To: Bob Martin Subject: FY10 Energy and Water Appropriations Conference Report Bob, Last night the FY10 Energy and Water Appropriations conference report became available. I have attached the two pages that show that the Seven Oks Dam Water Conservation Study received $672,000 in the conference report. I have also attached a second page which showed that Lewis /Calvert /Baca all requested the money. Neither Feinstein nor Boxer did. I would expect the FYI Energy and Water conference to be approved quite soon, perhaps as early as next week. Obama has said he will sign the bill. So, funding should be available for this study in the reasonably near future. Fred 10/2/2009 HICKS - RICHARDSON ASSOCIATES P.O. BOX 2115 SPRINGFIELD, VA 22152 -0115 TEL., 703 - 86615290 FRED B. HICKS,Ph.D. October 6, 2009 FAX: 703.8664928 Managing Partner Enuvl:ft+x1csCa)ao1com TO; East Valley Water District Legislative Committee FROM: Hicks - Richardson Associates SUBJECT: Support Information for Information Sent Concerning the FYI Energy and Water Appropriations bill; WRDA -2010; and the Pending Executive Order On Flood Plain Management Yesterday we sent you information in support of the meeting of the Legislative Committee. Here is additional background information on the three areas that were addressed: East Vallev Thank -You Letter to Reuresentatives Lewis. Baca, and Calvert The FY 10 Energy and Water Appropriations conference report was adopted by the House late last week and will soon be adopted by the Senate. President Obama will sign the bill when it is sent to him. Included among the provisions is $672,000 in funding from the Corps of Engineers Appropriations investigations account, for the "Seven Oaks Dam Water Conservation Study." This funding was requested by Representatives Lewis, Baca, and Calvert and should soon be available to the Corps which can in turn initiate the Water Conservation Study with Muni acting as the local sponsor. The Seven Oaks Dam water quality and also water conservation issues cannot be solved using Corps money unless the Corps is a party to whatever final plan is agreed upon. This, in turn, requires the funding of studies with the Corps as lead agency and a local water agency acting as the local sponsor. East Valley has taken a leading role since 2007 in advocating for funding for a Corps water quality study. To date, over $7 million has been appropriated by the Congress. The $672,000 for the Corps Water Conservation Study will help the LA District of the Corps to close the loop with regard to the water conservation part of this issue. And this in turn should help all parties to the Seven Oaks issue move forward to identify an agreed upon solution and price tag to address the problems associated with the dam. It is appropriate that East Valley thank Representatives Lewis, Baca, and Calvert for their leadership in securing the $672,000 in FYI 0 funding for the water conservation study. In addition to expressing appreciation, this letter will also help in calling attention to the fact that East valley Water District has been, and must continue to be, a key player with regard to the Seven Oaks Dam water quality and water conservation issues. House Transportation and Infrastructure Committee Project Request Instructions for Water Resources Development Act -2010 [WRDA] No matter what solutions may be identified by the Seven Oaks Dam Water Quality and Water Conservation Studies, the necessary steps will have to be authorized in WRDA. The House Transportation and Infrastructure Committee has released a project request instruction sheet which it asks House Members to use in submitting project requests. It is our understanding that work on WRDA -2010 could begin as early as February of next year. East Valley and several of the other local stakeholders are already working closely with the LA District of the Corps of Engineers. This cooperation should produce the necessary WRDA bill language which can be submitted to the T &I Committee this fall. Because of the complexity of the Seven Oaks issue, if a solution has not been agreed to, Representative Lewis, with the support of Representatives Baca and Calvert, can submit a "placeholder" request to the Committee which can be finalized as the Seven Oak issue becomes clearer. In the meantime, the T &I checklist for submitting projects can be a useful guide for you. Executive Order on Flood Plain Management The White House Council on Environmental Quality is working on an update of a 1977 Executive Order issued during the Carter Administration on flood plain management. It is our understanding that CEQ hopes to issue this order by the end of the year. Executive Orders have the full force of law and do not require any input from the Congress. Perhaps the two most famous Executive Orders of all time were the Emancipation Proclamation and the order interning all Japanese - Americans living on the West Coast in 1942. So their impact can be immense. CEQ is conducting its process on the Flood Plain management EO completely out of the public eye. Few people even know this process is ongoing. Nobody we know has seen a copy of the latest reported draft and we know the anticipated time -frame only as a result of information given to us by reliable sources. Briefly stated, the latest EO will extend federal oversight into the 500 year flood plain, with an additional requirement that would prohibit "adverse impacts" on the flood plain if there are "practicable alternatives." The final authority on whether a project meets such a standard would be solely in the hands of the Federal government. All activities on the flood plain being funded with Federal dollars and also all activities requiring a Federal permit would be subject to this new E0. By this definition, virtually any activity by a local government, including East Valley, and almost any kind of business or personal activity, may not be prohibited on the 500 year flood plain. We are closely following this issue and want you to be fully informed and updated. If you see this EO as a subject of concern we would like to work with you to help being a message of Concern to our local Congressional delegation. CORPS OF ENGINEERS- INVESTIGATIONS (AMOUNTS IN THOUSANDS) BUDGETREQUEST CONFERENCE SURVEYS PED .. . ..... .. ..... .... RECON PEAS PED ...... . . ....... 11 .. ....... . ............ I ... ..... .............. . ..... .... ................ ALASKA . HOMER HARBOR NAVIGATION IMPROVEMENTS. AK 134 KOTZEBUE SMALL BOAT HARBOR, AK --- 90 MATANUSKA RIVER WATERSHED, AK IOD ... --- 90 VALDEZ NAVIGATION IMPROVEMENTS, AK 157 WHITTIER HARBOR, WHITTIER, AK --- - 134 YAKUTAT HARBOR, AK 450 - SO - -- ARIZONA UTTLE COLORADO RIVER, WINSLOW, AZ - - ... 224 PIMA COUNTY (TRES RIOS DEL NORTE), AZ 275 - 233 RIO SALADO OESTE, SALT RIVER, AZ 1,500 VA SHLYAY AKIM EL SALT R IVER RESTORATION. AZ --- 658 363 ARKANSAS LOWER MISSISSIPPI RIVER RESOURCE ASSESSMENT, AR, IL, KY, LA, MS, MO, & TN ... 112 ... MAY BRANCH, FORT SMITH, AR ... ... 179 PINE MOUNTAIN DAM, AR 381 SOUTHWESTARKANSAS,AR 170 --- W)IFTE RIVER BASIN COMPREHENSIVE, AR & MO 203 - -- WHITE RIVER NAVIGATION TO NEWPORT, AR 359 CALIFORNIA ARROYO SECO WATERSHED, CA --- 224 BALCONA CREEK RESTORATION, CA 224 BOUNAS LAGOON ECOSYSTEM RESTORATION, CA --- 90 CALIFORNIA COASTAL SEDIMEW MASTER PLAN, CA 900 762 CARPINTERIA SHORELINE STUDY, CA --- 202 CENTRAL VALLEY INTEGRATED FLOOD MANAGEMENT STUDY, CA 314 - -- COYOTE AND BERRYESSA CREE KS, CA 950 540 COYOTE DAM, CA 90 --- DESERT HOT SPRINGS, CA ... ... 100 ESTUDILLO CANAL, CA ... ... 112 GRAYSON AND MURDERER'S CREEKS, CA 90 HAMILTON CITY, (A 400 341 HUMBOLDT BAY LONG TERM SHOAL MANAGEM ENT, CA - 90 - LONG BEACH BREAKWATER STUDY, CA --- 90 LOS ANGELES COUNTY DRAI NAGE AREA (LACDA) WATER CONSERVATION AND SUPPLY, WHITTIER NARROWS DAM, CA - --- 134 LOS ANG ELES RIVER ECOSYSTEM RESTORATION, CA - --- 717 LOS ANGELES RIVER WATERCOURSE IMPROVEMENT, HEADWORKS, CA 332 LOWER CACHE CREEK, YOLO COU NTY, WOODLAND AN D VICINITY, CA 117 LOWER MISSION CREEK, CA 99 MALIBU CREEK WATERSHED, CA SIG MIDDLE CREEK. CA 99 --- PAJARO RIVER, CA 583 REDWOOD CITY HARBOR, CA 90 --- RIVERSIDE COUNTY SPECIAL AREA MANAGEMENT PLAN, CA 198 SAGSAIV JOAQUIN DELTA, DELTA ISLANDS AND LEVEES, CA 468 594 - -- SAC RAMENTO RIVER FLOOD CONTROL (GHR), CA (SYSTEM EVALUATION) - 314 - -- SAN CLEMENTE SHORELINE, U, - - 90 SAN DIEGO COUNTY SHORELINE, CA - - 134 SAN DIEGO COUNTY SPECIAL AREA MANAGEMENT PLAN, CA - 152 - SAN FAANCISDUIIO CREEK, CA - 179 SAN JOAQUIN RIVER BASIN, FRAZIER CREEK, CA - 90 SAN JOAQUIN RIVER BASIN, LOWER SAN JOAQUIN RIVER, CA 897 SAN JOAQUIN RIVER BASIN, WEST STANISLAUS COUNTY, ORESTIMBA CREEK, CA --- --- 310 31 SAN JOAQUIN RIVER BASIN, WHITE RIVER AND DRY CREEK. CA - 90 - SAN JUAN CREEK, SOUTH ORANGE COUNTY, CA - 269 - SANTA ANA RIVER AND TRIBUTARIES ECOSYSTEM RESTORATION, CA - - 550 SANTA ANA RIVER AND TRIBUI ARIES, BIG BEAR LAKE, CA - - 577 SANTA ANA RIVER, PRADO BASIN ECOSYSTEM RESTORATION, ORANGE COUNTY, CA - 39 SANTA CLAM RIVER WATERSHE 0, CA - - 381 SEVEN OAKS DAM. WATER CONSERVATION STUDY, CA - ... 672 7::- SOILANA-ENCINITAS SHORELINE, CA 278 SOUTH SAN FRANCISCO SHORELINE, CA ZIBOD --- o� �m d y° ? d W r G p C i+ 3 o� > Y, en W W f_ l` ti �f M 74' VerDa�e Od 0920Q2 1 &tO Sep 30, 2009 JM 000000 Po00000 fm100084 Fm186Q2 Shn16602 C:IEAPMAiitOfEWCONP.EAp l81 E c3 2 I r� A s i I a a :9 25 'Oa 74' VerDa�e Od 0920Q2 1 &tO Sep 30, 2009 JM 000000 Po00000 fm100084 Fm186Q2 Shn16602 C:IEAPMAiitOfEWCONP.EAp l81 HICKS- RICHARDSON ASSOCIATES P.O. BOX 2115 SPRINGFIELD, VA 22152 -0115 FRED B. HICKS. Ph.D. Managing Partner DRAFT The Honorable Jerry Lewis 2112 Rayburn HOB Washington DC 20515 Dear Congressman Lewis: TEL 703 - 866 -A290 FAX: 703-866-4928 Email:fbbrks@a alcom The Honorable Ken Calvert The Honorable Joe Baca 2201 Rayburn HOB 2245 Rayburn HOB Washington DC 20515 Washington DC 20515 -0502 Calvert: Baca: We are writing to thank you for your support of the provision in House Report 111 -278, the FY10 Energy and Water Appropriations bill, which provides $672,000 for the Seven Oaks Dam Water Conservation Study. As you know, addressing the Seven Oaks Dam water quality and also water conservation issues are crucial steps in the process of securing the water resources of Bunker Hill Basin in the 21 s` Century. This cannot happen unless our local water agencies work together cooperatively with the Corps of Engineers in developing solutions regarding operation of the dam. Your FYI 0 funding for the Water Conservation Study will enable this partnership to proceed, just as it has over the past three years with regard to the Seven Oaks Dam Water Quality Study. The San Bernardino Valley Municipal Water District is the local sponsor for the Water Conservation Study. East Valley Water District looks forward to supporting Muni in this effort and in working with all parties to create a consensus that will identify strategies and the costs that will necessary to solve water quality and conservation issues associated with the Seven Oaks Dam. We are mindful of all of your leadership over the years with regard to water resources challenges, both throughout California and the nation and in particular the Bunker Hill Basin. Thank you again for your continuing help with regard to the Seven Oaks Dam. We must preserve and conserve every drop of water that we can through more thoughtful and coordinated operation of the dam. Your support funding for the Water Conservation Study in the FYI Energy and Water Appropriations bill is a much appreciated step forward. Sincerely, Hicks -Ray Associates September 30, 2009 TO: WESTCAS Board of Directors FROM: Fred B. Hicks and J. Tom Ray SUBJECT: Strategy on CEQ Flood Plain Management Executive Order We have been working over the past few days to reach out and educate WESTCAS and as many other groups as possible with regard to the Executive Order on Flood Plain Management. Please see the attached which is the mass email sent out on Monday by the United States Conference of Mayors alerting their membership. The proposed EO, which is due to be released by the end of the year, will impact activities conducted on the 100 and the 500 year flood plain. If you are a public or private local interest, and your activity requires a federal permit /federal permit review, you will be impacted. But the EO is being conducted out of public view. Nobody that we know has even seen the latest draft and there are no plans to release it to the public. Think about what a 500 year flood plain means. That's 1509 to 2009. In 1509, there was no United States of America. That was still 267 years in the future. George Washington wouldn't be born for another 223 years. It would be l l lyears before the Pilgrims landed at Plymouth Rock and 98 years before the establishment of Jamestown. Henry the VIII in England was in the first year of his reign. So, 500 years is a heck of a long time. Given how the EO process is being conducted, we propose that WESTCAS take three concrete steps: 1. Work with like- minded organizations in an outreach to CEQ/White House urging that the process be made more public. 2. WESTCAS members write to their Congressional delegation describing how the EO would impact their local government and business communities. 3. WESTCAS members ask their Member of Congress to contact the White House expressing grave concern over the secretive manner in which the EO is being pursued and to urge that these changes be made through the legislative process. If you like the general direction of this strategy we will be happy to provide you with a draft letter for your consideration and suggest additional steps. Please let us know what you think. Fred Hicks - 703.866.4290 Torn Ray - 254.855.0880 P.O. Box 2115 P.O. Box 955 Springfield, VA 22152 -0115 Waco, TX 76703 -0955 free ,hicks- ray.corn tomOhicks- ray.com ....... d ...... .. 1 ,.61,, 1. From: fbhicks @aol.com To: fbhicks @aol.com Subject: White House Drafting an Executive Order on Flood Plain Management Date: Wed, Sep 30, 2009 10:06 am Attachments: Draft_ Executive _Order._Flood_Plains.pdf (142K) From: USCM /Cochran ( mailto :actionalert @usmayors.org] Sent: Monday, September 28, 2009 1:46 PM To: Monday.Morning.Group.1-istsery Subject: White House Drafting an Executive Order on Flood Plain Management THE UNITED SPATES CONFERENCE Ol To: The Mayor From: Tom Cochran, CEO and Executive Director ih'U S 1l 11 ![l•.i I. \[ >R: I i\t 1:+: N.1�HIK61[iV, at _niNr, I'Ri u�aw nam:vm. :,, Re: White House Drafting an Executive Order on Flood Plain Management 'The White House and the Council on Environmental Quality (CEQ) have been developing an upgrade to the 1977 Executive Order on Flood Plain Management. The new policy will broaden the :scope of the Executive Order to include the 500 -year flood plain for critical actions (actions relating to hospitals, electric, water and other utilities, data storage centers, facilities that manage hazardous materials, etc.). It will also increase the scope of federal authority in the 100 -year flood plain. The proposed policy change in this Executive Order may have far- reaching implications for local land use decisions and you and your staff should carefully review this draft executive order which is attached. Who does it affect? 'The new policy will affect activities conducted in the 100 -year and 500 -year flood plain. This includes all federal lands, facilities and resources; and any land use or waterway activities that either directly or indirectly receive federal financial assistance or require permits from a federal agency or a state agency with delegated authority to issue permits based on federal law. Examples: any water or wastewater facility that receives an SRF loan or grant, or requires a state permit under the Clean Water Act or Safe Drinking Water Act; any highway or road /rail project that receives federal financial assistance or is subject to federal permit review, such as dams, levees, reservoirs, etc. What changes ar "roposed ?. The new policy prohibits adverse impacts on natural resources in the flood plain if there are practicable alternatives. It eliminates the normal review of project benefits and consideration of local preferences when making decisions about flood plain impacts. It expands review of projects to the 500 -year floodplain, specifically in relation to critical actions (see definition above). It will likely lengthen project review schedules by requiring additional evaluation, consideration of alternatives sites, restoration and mitigation requirements and other existing requirements under NEPA and section 404 of the Clean Water Act. http: / /webmail.aol.com/ 28200 /aol /en -us /mail /PrintMessage.aspx 9/7/2009 .. ...... ,..,ua...... u.. ..� u..........uu .., .. w.........wu . au.., ,.. u. ug.......0 . ug.. � ... $_Wltus.: A final draft has been developed and forwarded to an Interagency workgroup comprised of key federal agencies for approval What should your city! do? • Be knowledgeable of this pending change. Attached you will find the draft executive order. It is also posted on our website at http: /&vww.usmayors.org/environment/uploads/DOC 20090923141043OOO. PDF • Review the proposed changes to determine if activities in your city will be affected. • Consider contacting the CEO to make comments on the proposed changes. Please let Judy Sheehan Qsheahan @usmayors.org) or Rich Anderson (rnderson @usmayors.org) of my staff know how this may impact your city. We will be gathering information to help us as we proceed forward. Thank you for your attention to this matter. bttp: / /webmail.aol.com/ 28200/ aol /en- us/mail/PrintMessage.aspx 9/7/2009 Elizabeth Macteon Kiel 11/23/1924- 09/16/2009 Elizabeth Maclean Kiel, a life long resident of East Highland died September 16; 2009, at the age of 84 She was born November 23, 1924, at Redlands Hospital, Red- lands, Calif., the only child of Edson and Lillian Mac Lean of East Highland. She attended Cram School when it was a Country School, Redlands Junior High, and Red- lands High School, graduating in 1942, In 1946, she graduated from the University of Red- lands. After graduation she was em- ployed by the San Bernardino County Welfare Department as a social worker from 1946 to 1951. She married Donald C. Kiel in 1947. They raised three children. She was a life long member of the Redlands First Baptist Church where she had been a Sunday School Teacher and served on several commissions and was a Deacon. At the time of the Centennial of the church, she served as the church histori- ELIZABETH XIEL DONAT- ED land for Aurantia Park on Greenspot Road in Highland, with the provision that the or- ange grove be kept and main- tained, and that the park remain in a natural state, to the-extent possible. She has been a life member of the Community Club at Cram School, a Girl Scout Leader, a 4- H Club Project Leader, and was active in P.T.A. and a sorority pa- troness. She was also active in the Daughters of the American Revolution, where she served as Regent as well as other offices. For many years she was active in Redlands Chapter PK of the PEO sisterhood, the Redlands Contemporary Club, Highland Woman's Club, Redlands Horti, cultural Improvement Society, Redlands Historical Society, San Bernardino Historical Society, and was a founding member of the Highland Area Historical Society. She was a life member of the Society of Mayflower De. scendents and served as Past Colony Governor. She was a life member of the New England Historical and Genealogy Soci• ety and the Robert Marshall Clan in Nova Scotia. She liked to garden, travel with her husband, and collect family and local history infor- mation for the book she was writing. She enjoyed growing food and was a third generation citrus grower. She served as an officer and president of Mount Harri- son Mutual Water Company and as a board member of the North Fork Water Company until her passing. She served on Gold Buckle Association and East. Highland Citrus Association Boards. She donated the land to the City of Highland for Auran- Us. Park. SURVIVORS INCLUDE hus- band Donald, daughter Caroline Kiel Ray and husband Norman of Redlands, son Charles R. Kiel and wife Kathy of Highland, daughter Nancy Kiel }Huila and husband Steve of North Dakota, and two granddaughters, Amber Huila and Kelly Huila of North Dakota. And many loving ex- tended family and friends. A celebration of life will be Sunday, Sept. 27, at 3 p.m. at the First Baptist Church of Red- lands 51 W. Olive Ave., Red- lands. Arrangement is being made through Conner Chapel in Redlands. A private burial will be held. Memorial donations may be made to: First Baptist Church of Redlands, Highland Historical Society, Lincoln Shrine Memori- al in Redlands, or a charity of the donor's choice. \ \ \ � R± Fr ! 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O N E (0 w L � U Z 0 N m Q 3 c J _m CM O J 2 f- EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: _Matt Le Vesgue MONTH September 2009 Board Meetings: 8, 22 Conferences and Other Meetings _DATE ORGANIZATION PURPOSE 9/2 EVWD Morris / Lewis / Shorett 9/3 EVWD HQ Committee 9/14 EVWD Special Meeting 9/17 BOMA. Water Conservation: Upgrades .. 9/18_ EVWD Emergency Radio Operations 9/28 _ BOMA Single Ply Roof Systems 9/29 EVWD Special Meeting 9/30 EVWD HQ Committee TOTAL # OF MEETINGS 10 @ $175.00 each Travel Expenses: (Details on Back) Director's Sig Date of Board Approval 2009 Directors Fees and Expense Fepod -9,09 $ 1750.00 Total Director's Expenses $_ Total Director's Meetings & Expenses Less any Advance Payments $_ ___ TOTAL DUE DIRECTOR $_ 1750.00 _ TRAVEL EXPENSES Lodgings: (Detailed receipts attached`) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached') DATE FUNCTION ATTENDED MILES PARKING FEES TOTALFEES TOTAL MILES x $.55 per mile $ Meals: (Detailed receipts attached ") DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached`) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) 2009 Directors Fees and Expense Report -9 09 "I %VI II 1L1"I ''111-1\ VIV11\1\ 1 DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Sturgeon Board Meetings: 8 - 14 - 22 - 29 Conferences and Other Meetings MONTH- September 2009 pH,TE; ORGANIZATION PURPOSE 1 Inland Action Monthly Meeti 2 Mayor Morris Meet and Greet with Congressman Lewis 3 EVWD 24 EVWD 16 WEF 17 WEF 113 WEF 25 CVWD 26 CVWD Legislative Committee -Public Outreach Committee Colorado River Symposium Colorado River Symposium Colorado River Symposium Public Officials Conference Public Officials Conference TOTAL # OF MEETINGS 10 @ $175.00 each Travel Expenses: (Details on Back) $ Director's Signature`4� Date! of Board Approval 10/13/09 1,750.00 219.72 Total Director's Expenses $_ 219.72 Total Director's Meetings & Expenses $_ 1,969.72_ Less any Advance Payments TOTAL DUE DIRECTOR $_ 1, 969.72 TRAVEL EXPENSES (Detailed receipts attached *) DATE FUNCTION ATTENDED 09/17 Colorado River Symposium Fuel 09/25 Public Officials Conference Fuel 09/15 Colorado River Symposium Luggage Fee 09/19 Colorado River Symposium Luggage Fee 09/19 Colorado River Symposium Rental Car Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES Meals: Other: PARKING FEES TOTAL FEES $ TOTAL MILES x $.55 per mile $ (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT $ TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 219.72 (Enter this total on the front of form) 7 aaa 3 AMOUNT $ 34.37 xt $ 45.35 $ 20.00 $ 20.00 $ 100.00 PARKING FEES TOTAL FEES $ TOTAL MILES x $.55 per mile $ (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT $ TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ 219.72 (Enter this total on the front of form) C P1JI Vl1 LLCI Vv /11 E:N VIJ1r-\P,I DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: MONTH t'`O< 2009 Board Meetings: Conferences and Other Meetings _GATE: ORGANIZATION PURPOSE _ V--o ce- 5 S --- TOTAL TOTAL # OF MEETINGS @ $175.00 each $ ) -7� Travel Expenses: (Details on Back) $ Director's Date of Bc Total Director's Expenses $= i '75 tal Director's Meetings & Expenses $ Less any Advance Payments $ TOTAL DUE DIRECTOR $ 7 S f TRAVEL EXPENSES Lodgings: (Detailed receipts attached*) DATE FUNCTION ATTENDED AMOUNT TOTAL LODGING $ Personal Auto: (Detailed receipts attached *) DATE FUNCTION ATTENDED MILES PARKING FEES $ TOTALFEES $ TOTAL MILES x $.55 per mile $ Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT TOTAL OTHER $ * ORIGINAL RECEIPTS REQUIRED TRAVEL EXPENSES $ (Enter this total on the front of form) CP\JI V/1LLC1 VV/11r-r\ IJIJIKILI DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Board Meetings: _8, 14, 22, 29 Conferences and Other Meetings MONTH September_ 2009 _DATE _ ORGAN17 -ATION PURPOSE __3 _EVWD_ _Legislative Committee Meeting 2.5 _US Dept of Energy _ Securing Funding for Local Green Building Projects (retrofit programs) _. 30 -Ferguson Group_ _Federal Funding Overview (eligibility- advocacy- studies - appropriation) TOTAL # OF MEETINGS_7_ @ $175.00 each $_1,225.00, Travel Expenses: (Details on Back) $ Director's Date of Board Approval EMD E: D f>EP 2009.doc Total Director's Expenses $__1,225.00_ Total Director's Meetings & Expenses $__1,225.00.__ Less any Advance Payments $_ TOTAL DUE DIRECTOR $__1,225.00:_= DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: — IV, /,S c n MONTH 2009 Board Meetings: Y ZLz�-! : /?y Conferences and Other Meetings DAME ORGANIZATION FVu/10 l��a c.:lru'0 PURPOSE r?; 111 1, N f-, C-' TOTAL # OF MEETINGS @ $175.00 each Travel Expenses: (Details on Back) $ -.L4-- Total Director's Expenses $_ Total Director's Meetings & Expenses $_fie _ Director's Signature Z Z; Less any Advance Payments $_ ter_ Date: of Board Appfoval TOTAL DUE DIRECTOR $_ iyZ n=_ TRAVEL EXPENSES Lodgings: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT $ $ TOTAL LODGING $ Personal Auto: (Detailed receipts attached *) BATE - - FUNCTI )WATTEND€O- -. Mt6 €- PARKING. FEES TOTAL MILES E TOTAL FEES $ _ x $.55 per mile $ Meals: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT $ TOTAL MEALS $ Other: (Detailed receipts attached *) DATE FUNCTION ATTENDED AMOUNT * ORIGINAL RECEIPTS REQUIRED TOTAL OTHER $ TRAVEL EXPENSES $ (Enter this total on the front of form) Water Resources institute Bob Martin East Valley Water District 3654 E. Highland Ave., Suite 18 San Bernardino, CA 92346 Monday, October 5, 2009 Dear Mr. Bob Martin, The Water Resources Institute (WRI) at California State University San Bernardino is delighted to announce that Mr. Gerard J. Thibeault, the Executive Officer of the Santa Aria Regional Water Quality Control Board Region, will be the recipient of the 2009 Wt2I Lifetime Achievement Award. Mr. Thibeault is the eighth recipient of this prestigious award that will be presented at a banquet in his honor on Saturday evening, November 14, 2009 in the Obershaw Dining Room on the Cal State San Bernardino campus. Invitations are scheduled for mailing in the next two weeks. The previous WRI Lifetime Achievement Award recipients, including State Senator Ruben Ayala, Lois Krieger, John Brudin, Art Littleworth, US Senator Jerry Lewis, Louis Fletcher and Joseph Grindstaff, have helped our campus establish over $250,000 in scholarships. These funds directly benefit undergraduate and graduate students on our campus with a major emphasis in water resource studies. In these times of economic crisis in our state, when the California State University system has been forced to increase student fees, reduce the number of classes offered, furlough faculty and reduce admissions, the need for Cal State to directly support our students is even greater. I am writing to ask for your support of the Gerard J. Thibeault Scholarship in Water Resources Studies that will be established in honor of Mr. Thibeault. It has been suggested that your company or agency may wish to consider a sponsorship and there are many ways that you can contribute. All sponsors will be acknowledged at the dinner and in 'the banquet program. Scholarship Sponsors $10,000 Gold Sponsor (includes two tables of 8 at the banquet) $5,000 Silver Sponsor (includes one table of 8 at the banquet) $2,500 Bronze Sponsor (includes banquet registration for 4) Banquet Sponsors • $3,500 Dinner Sponsor (includes one table of 8 at the banquet) • $1,500 Reception Sponsor (includes banquet registration for 4) • $1,000 Table Patron (includes one table of 8 at the banquet) Water Resources Institute • Wine Sponsor (donation of 4 -6 cases includes banquet registration for 4) $1,000 Thibeault Video Sponsor (shown at banquet) • $300 Centerpiece Sponsor • $225 Parking Sponsor • $150 Award Sponsor I know that you are aware of the contributions that Gerry has made over the decades to maintaining water quality in the Santa Ana Watershed and throughout the state. Cal State would be grateful if you could help us honor Mr. Thibeault and raise funds to educate the next generation of water protectors. Please feel free to call me if you have any questions: (909) 537 -7684 or email me at slon vil ,csusb.edu. I look forward to talking to you soon. Warmest Regards, Susan Lien Longville Director Water Resources Institute ci N CY al E: LLI ED LLI F• a° 0 a. LLI d. u.l _I U a°. :e; J a F Z 0=1 ¢1 ttl N F- tll N T=a: N N N l] 11'1 S S S K�� W x 2 S S 0 2 0 QO J z C ..VD C .�C Cl C C G C C C T C C C C C C C C C C C C C C C C C M N O 0 0 0 0 0 o J O 0 O 0 I OHO Oil 0 p 0 M 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 b 0 0 0 0 0 0 0 0 0 0 0 0 O J N N N<< N V M N 1 —7 N< N N N O N N N N Yl N N N O Q N i I - rim V MI' .- r- C l0 tDl- — O �- - .-I� — � F - - �— w rlrr Urw rrr rrlr r }�rwrrrrrr U J j 0 J 0 J J O'Iw J �- O p. a J w J 0 J 0 J 0 J w J W J w J 0 J 0 J 0 J w J O J w J 0 J 0 a (. J 0 J 0 J 0 J 0 J 0 J 0 a s d:W N n. O w a n. a W W W d R �. 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J w p O U w a a a LLI W W w w U) N w w Z U U U Q w w w W W U N (n Lu h > Q > N N D 7 to Z U 4 UIJ O 0 Q w w IL 3 2 w o N Z U X U O W U F U m U a D < > w Z > W wl F 0 W F . LLJ Q Q pip Z (/1 W w C4 Oaf w W 0 w 1 _ a m rn U mW O U uj N O W - N Ori 6 m ry n N W N ONi l N N f N p W m p o m 0 m 0 m 0 m 0 m 0 m 0 rn 0 M N Q O O N N O O N Z W V5 morn rn m m rn w m Fes- oio 0l0 0 0 0 0 in I F- 0 M L L i 0 0 0 0I0 0 I 0 0 0 0 0 0 0 0 0 O F N Q n N m N m N co N m N N N ly W p NIN (� WIW N m N co N\ ro � M `mro M O;O,O,O OHO t O O Inaugural Green Tie Gala OCTOBER 17, 2009 The Frontier Project Foundation invites you to join us at our Inaugural Green Tie Gala on Saturday, October 17, 2oo9, at 5.30 p.m. The Gala will feature entertainment by the Rat Pack, environmental award honorees, and a silent auction. Tickets can be purchased by contacting Diana White at 909.4837465 or emailing dianaw @cvwdwater.com. Tickets are $too/ person. Sponsorship opportunities are available. Click here for a Sponsor Packet. Click here to purchase tickets. Buy Now green Tie Gala Supporters Visionary Level http:// www .frontierproiect.com/index.aspx ?page =333 10/8/2009 San Bernardino County Supervisor Paul Biane, Second District Ambassador Level MARNEWS KTLA•com Entertainment Sponsor Turner Building the Future VIP Reception Sponsors INLAND EMPIRE Advocate Level Enthusiast Level Morrow- Meadows Corporation HMC CV 5'1 R AT L (I i I C ' Busi, UL�s,u& Mmt (.i7tt. OSTONE & C13 13 C YOUNGBFRG B http://www.frontierproject.com/index.aspx?page=333 10/8/2009 VFarnsworth GROUP KVCR INLAND VALLEY Daily Bulletin dailybulletin.com ',T ! 'ICVEI�E4u�! ktttp:// www .frontierproject.com /index.aspx ?page =333 10/8/2009 100 06W�r / 2009 The Frontier Project Foundation invites you to become a part of the Inaugural Green Tie Gala, one of the Frontier. Project's first public events. The Gala will occur on Saturday, October 17, 2009, at 6 p.m., at the Frontier Project, in Rancho Cucamonga. The Green Tie Gala will provide guests with a "sneak peek" of the Frontier Project and all it has to offer the region. The event will feature a formal dinner, 14 -_;c a ceremony honoring regional leaders for their contributions to sustainability, entertainment, a silent auction, and first -time tours of this LEED (Leadership in Energy and Environmental Design) Platinum demonstration building. The Gala will be an opportunity for the communities throughout the Inland Empire to come together to recognize our local green leaders and sustainability advocates. Mr. Joel Green, host of PBS series "Curiosity Quest" will serve as master of ceremonies for the event. A VIP reception will be hosted "j :: on the Frontier Project's Green Roof, enjoying great views under the stars. The Rat Pack will delight the crowd with music and comedy from the 1960's and tours of the Frontier Project will be available during the Gala. The Inaugural Green Tie Gala is designed to promote the Frontier Project and generate community excitement about this innovative, one -of -a -kind building that will be the focal point of sustainable education in the Inland Empire. Become a part of this exciting green project in the Inland Empire by taking part in the inaugural event. A limited number of sponsorship opportunities are available, with significant recognition benefits to sponsors. Please review the attached list of sponsorship opportunities and a representative from the Frontier Project Foundation will be following up with you to discuss further details. Sincerely, The Frontier Project Foundation — Green Tie Gala Committee TABLE SPONSORSHIP OPPORTUNITIES AND BENEFITS $25,000 Visionary Partner (limited availability) • 2 Tables of 10 for the Frontier Project's Inaugural Green Tie Gala with priority seating 20 tickets to VIP reception • Recognition as VIP reception sponsor • Full page ad in Tribute Book, inside front cover • Logo on all marketing materials related to Frontier Project's Inaugural Green Tie Gala • Name and Logo on Gala program • Recognition by Master of Ceremonies during Gala • Opportunity to include a 30- second promotional spot in looped sponsor video to run on video screen for the duration of Frontier Project's Inaugural Green Tie Gala (sponsor responsible for production costs) • Logo on Video Screens during Frontier Project's Inaugural Green Tie Gala (most prominent and frequent mention) • Name and Logo on signage throughout event • Logo on Frontier Project's website with link • Recognition on the Frontier Project's donor wall located in the building lobby for one year • Opportunity to include product samples and/or distribution of promotional materials in gift bags for Frontier Project's Inaugural Green Tie Gala $10,000 Ambassador Sponsorship • Table of 10 for Frontier Project's Inaugural Green Tie Gala • 10 tickets to VIP reception • Full page ad in Tribute Book • Name and Logo on Gala Program • Recognition by Master of Ceremonies during Gala • Opportunity to include a 15- second promotional spot in looped sponsor video to run on video screen during the dinner program of Frontier Project's Inaugural Green Tie Gala (sponsor responsible for production costs) • Logo on Video Screens during Frontier Project's Inaugural Green Tie Gala • Name and Logo on signage throughout event • Logo on Frontier Project's website with link • Recognition on Frontier Project's Donor Wall for one year • Opportunity to include product samples in gift bags for Frontier Project's Inaugural Green Tie Gala $5,000 Advocate Sponsorship • Table of 10 for Frontier Project's Inaugural Green Tie Gala • Half -page ad in Tribute Book • Listing as Green Table Sponsor on Video Screens during dinner program of Frontier Project's Inaugural Green Tie Gala • Mention on signage at event • Logo on Frontier Project website with link TABLE SPONSORSHIP OPPORTUNITIES AND BENEFITS Dinner Sponsor (value $15,000) 2 Tables of 10 for the Frontier Project's Inaugural Green Tie Gala with priority seating Recognition in program and from emcee as dinner sponsor 20 tickets to VIP reception to Full page ad in Tribute Book Name and Logo on Gala program Opportunity to include a 15- second promotional spot in looped sponsor video to run on video screen during the dinner program of Frontier Project's Inaugural Green Tie Gala (sponsor responsible for production costs) Acknowledgement in all press releases related to Gala to Logo on Video Screens during Frontier Project's Inaugural Green Tie Gala • Name and Logo on signage during event • Logo on Frontier Project's website with link Recognition on the Frontier Project's donor wall located in the building lobby for one year to Opportunity to include product samples and/or distribution of promotional materials in gift bags for Frontier Project's Inaugural Green Tie Gala Entertainment Sponsor (value $7,500) n Table of 10 for Frontier Project's Inaugural Green Tie Gala 0 10 tickets to VIP reception One -half page ad in Tribute Book Prominent mention by evening's entertainment (three times) to Name and Logo on Gala Program Logo on Video Screens during Frontier Project's Inaugural Green Tie Gala to Name and Logo on signage throughout event U Logo on Frontier Project's website to Name recognition on Frontier Project's Donor Wall for one -year VIP Reception Sponsor (value $5,000) P Table of 10 for Frontier Project's Inaugural Green Tie Gala Half -page ad in Tribute Book Listing as Green Table Sponsor on Video Screens during dinner program of Frontier Project's Inaugural Green Tie Gala * Mention on signage at event I. Logo on Frontier Project's website with link Wine Sponsor (value $5,000) Table of 10 for Frontier Project's Inaugural Green Tie Gala Half -page ad in Tribute Book Listing as Green Table Sponsor on Video Screens during Frontier Project's Inaugural Green Tie Gala ,F Mention on signage at event TABLE SPONSORSHIP OPPORTUNITIES AND _ BENEFITS Logo on Frontier Project's website with link Enthusiast Sponsor (value $2,500) 4 tickets for Frontier Project's Inaugural Green Tie Gala 0 4 tickets to the VIP Reception 0 Name mention in Tribute Book and Gala Program 0 Logo on Frontier Project's website with link Sponsorship Commitment Form Partnership Levels -Please check the box indicating the level of sponsorship. Visionary Partner - $25,000 (limited availability) L Dinner Sponsor - $15,000 Ambassador Sponsorship • $10,000 i�1 Entertainment Sponsor - $7,500 j Advocate Sponsorship • $5,000 VIP Reception Sponsor - $5,000 { Enthusiast Sponsorship - $2,500 Wine Sponsor • $5,000 Contact Name:. Organization: —_ Address: - - -- Phone: Company website address: How do you want your Company /Organization's name listed IN State: Zip:_ _ Sponsorship Payment Instructions: Pay by Check: Please make checks payable to Frontier Project Foundation - Fed ID #: 30- 0336805. Please return this completed form and check to: Chad Brantley, Finance Department, Frontier Project Foundation PO Box 638, Rancho Cucamonga, CA 91729, Phone: 483-7484 Fax: 909.476 -8032 or email: Iru o)frontif r 9iect org Pay by Credit Card: If paying by credit card, complete and FAX this sponsor form to: 909.476.8032 Chargemy: LVISA ❑MasterCard Organization:--_ _ Address: Credit Card #: Name of cardholder: date: Amount: IMPORTANT NOTE: After taxing this form, email your company logo as a TIFF, EPS, or a high resolution JPEG file in full color AND in black and white to: kmbid)frontierp Rj ct.org. To be recognized as a sponsor in printed materials contributions must be received no later than Monday, August 31, 2009.