Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/14/1983EAST VALLEY WATER DISTRICT REGULAR MEETING FEBRUARY 14, 1983 MINUTES The meeting was called to order by Vice - President Glenn R. Lightfoot at 5:30 p.m. Director Johnson led the flag salute. ROLL CALL: PRESENT: Gerald W. Stoops, President; Glenn R. Lightfoot, Vice - President; Directors Philip A. Disch, Dennis L. Johnson ABSENT: Steven Beightler STAFF: Edward C. Jakowczyk, General Manager; Larry W. Rowe, Asst. General Manager /Engineer; Glenda D. Jay, Auditor - Treasurer; Bonnie R. Eastwood, District Secretary; Sandy Shepherd, Engineering Secretary GUESTS: Henry Wong, Bing Wong, Terri Adams APPROVAL OF JANUARY 24, 1983 BOARD MINUTES M /S /C (Disch- Johnson) that the Minutes of January 24, 1983 be approved as submitted. CHAIRMAN PRO -TEM APPOINTED M /S /C (Disch - Johnson) that Vice - President Lightfoot serve as Chairman Pro -tem. President Stoops requested that the Vice - President serve as pro - tem because he was not feeling well. PUBLIC SALE OF ROSE WELL - PUMALO STREET EAST OF DEL ROSA Chairman Lightfoot requested that any written or oral bids be submitted at this time. Mr. Henry Wong stated he would like submit make a bid for the Rose Well Site in the amount of $625. The minimum bid for the property had been placed at $625 by Engineer Rowe. The bidding process was then closed as there were no more bids submitted. M /S /C (Johnson - Disch) that the Board accept the bid in the amount of $625; that all conditions as outlined in Resolution 1983.6 be adhered to by the party purchasing the well site. ..r Assistant Manager Rowe indicated the quitclaim deed would be prepared for signature within a couple days for execution by Mr. Wong. Mr. Wong will be responsible for submitting a description of the property and recording the quitclaim deed. AWWA MEMBERSHIP FOR 1983 Asst. General Manager Rowe indicated the District had received the 2/14/83 -1- wrong membership application, that rather than $175 the cost will be $660. The membership will include one individual membership for use by the General Manager. It was determined there will be several additional benefits with the District becoming a member. r— M /S /C (Disch - Beightler) that staff be authorized to proceed with membership in AWWA. DIVISION OF DISTRICT INTO WARDS Director Disch reviewed the cost of dividing the District into wards, as requested by the Board. A discussion ensued regarding the way the District would be divided into wards. It appears there could be a monetary savings to the District. M /S /C (Beightler- Johnson) that staff prepare estimated boundaries for five wards within the District; that the information be presented at the March 14, 1983 Board Meeting. ANNEXATION OF 510 ACRES IN HIGHLAND AREA The Assistant General Manager indicated he had received a letter from Attorney Brunick regarding correspondence received from Larry Hendon of LAFC on the 510 acre annexation in the East Highland area. After discussion it was determined a 60 day continuance would be requested by the Assistant General Manager. A draft packet will be prepared for the Directors of all information regarding the annexation. RATE INCREASE PUBLICATION A proposed brochure was presented to the Board for review relative to the rate increase in March. After reviewing the brochure and making minor changes, it was determined the brochure would be prepared on creme colored paper with blue ink and that they be mailed in order to arrive next week. M /S /C (Beightler- Disch) that staff be directed to proceed with preparation and mailing of the brochure. Director Johnson was out of the room when the motion was made and voted on. PAVEMENT BIDS FOR 1983 The Assistant General Manager reviewed the Pavement Replacement Bids with the Board as received from Redlands Paving and AAA Paving for 1983. He recommended the bid be awarded to Redlands Paving. M /S /C (Stoops - Beightler) that the pavement replacement bid for 1983 be awarded to Redlands Paving on the basis of staff analysis. Director Johnson was out of the room during discussion and motion. FOUNDATION FOR CROSS - CONNECTION CONTROL &_ HYDRAULIC RESEARCH i7 The Assistant General Manager reviewed the advantages of membership in the Foundation for Cross - Control & Hydraulic Reasearch. He -2- 2/14/83 recommended the District remain a member. The approximate annual cost would be $480. M /S /C ( Disch- Johnson) that staff be authorized to pay the membership dues, upon staff recommendation. ACWA NEW OFFICE PURCHASE AND SPECIAL ASSESSMENT FOR OFFICE SPACE �+ The Board discussed at length the purchase option by ACWA for new office space and a special assessment to this District of $3900 for payment of the new building. Correspondence received from Lloyd Michael, General Manager of Cucamonga County Water District regarding the purchase was also discussed. Correspondence from ACWA was also reviewed regarding their answer to Mr. Michael's objections to the purchase. M /S /C (Stoops- Johnson) that the matter be tabled at this time. WA D D A MMQ 1/17/83- 2/02/83 - Gen. 100108- 100159 $224,357.51 Payroll 6695 -6728 $17,028.15 Total $241,385.66. M /S /C (Stoops - Beightler) that the warrants be approved as submitted. DIRECTOR'S FEES & EXPENSES FOR JANUARY The following fees and expenses were reported: Director Beightler $467.25; Director Johnson $150; Director Disch $195; Director Stoops $225; Director Lightfoot $450 M /S /C (Beightler- Stoops) that the Director's expenses and fees be approved as submitted. CLOSED SESSION WAS CALLED BY CHAIRMAN PRO -TEM TO DISCUSS POSSIBLE LITIGATION AT 6:42 P.M. REGULAR SESSION RESUMED UPON MOTION OF DIRECTOR JOHNSON AND SECONDED BY DIRECTOR DISCH AT 6:55 P.M. TAPES OF BOARD MEETINGS M /S /. (Stoops- Lightfoot) that the Board cease taping Board Meetings, with the exception of taping public hearings and workshops. ROLL CALL VOTE: AYES; Directors Beightler, Lightfoot NOES: Directors Disch, Stoops, Johnson Motion did not carry. "MANAGING STRESS" FILM It was noted the "Managing Stress" film will be shown during the week of February 28, 1983. It will be available for any group that 2/14/83 -3- wishes to view the film. Director Lightfoot reserved the film for February 29th. PUBLIC INFORMATION REPORT Bonnie Eastwood, Public Information Representative, indicated she 'W and Bernie Kersey, City of San Bernardino and Mary Lou Urbino, State Water Resource Representative had met with the principals of the City of San Bernardino Schools regarding a water conservation program. Feedback has not been received yet. A followup with schools in the District service area will be made. The ACWA Public Information Committee is meeting on Wednesday in Irvine. She also reviewed comments made by District customers. CSDA PRESIDENT AND BOARD MEMBER INSTITUTE, SAN DIEGO, JANUARY 29 Chairman Pro -Tem Lightfoot gave a report on the CSDA conference held in San Diego. Information only. WATER & SEWER COMMITTEE REPORT - TRACT 10102, COMPACTION PROBLEMS Director Disch and the Assistant General Manager had gone out to Tract 10102 and assessed the problem of compaction. It appears that during construction compaction standards were not met and now there is a problem with the streets caving in over District mains. Since the contractor is no longer available, the District and County have agreed they will cooperate and try to handle the problem. The District will break up the blacktop and re -do the services; the County will put new blacktop on the streets. There will be approximately $5,000 out of r pocket expenses to the District. The Assistant General Manager indicated he felt this is the best way to handle the problem. M /S /C (Stoops - Disch) that the recommendation of the water and sewer committee be accepted; that staff be authorized to make the necessary repairs immediately; that a progress report be made in 60 days regarding liability. PATTON STATE HOSPITAL STEAM GENERATING PLANT President Stoops reported on the letter he had received from the County Transportation Department and his reply to the letter regarding postponement of the destruction of the Patton State Hospital Steam Generating Plant. President Stoops indicated he would like to reply to Mr. Edmond's letter stating: (1) that the District had to enter into the controversy because the District is the only elected Board in the Highland area; (2) with the LAFC re- organization regarding parks and recreation, it would have been an ideal park and recreation facility; and (3) the steam generating plant did not belong to Patton State Hospital or Cal- Trans, it was paid for by the people of State of California. It is President Stoops' feeling the highest and best use was not to tear down the steam plant and make it into a parking lot. M /S /C (Stoops- Johnson) that President Stoops be authorized to write r a letter to Mr. Edmonds stating his concerns. OMNITRANS REQUEST FOR MESSAGE ON DISTRICT BILLING Omnitrans had requested that the District place the message "We've -4- 2/14/83 got the answer. Omnitrans" on District billing. After discussion the Board felt the District could comply with the request. M /S /C (Stoops - Disch) that staff contact Omnitrans and tell them the message would be placed on the bills at the earliest possible time. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICT MONTHLY MEETING ... FEBRUARY 22, 1983, RED LION INN, ONTARIO was announced. AWWA CONFERENCE, LAS VEGAS, JUNE 5 -9. 1983 M /S /C (Disch- Stoops) that any Director or employee desigr.ated by'the General Manager be authorized to attend the AWWA Conference in Las Vegas. CORRESPONDENCE FROM MAYOR HOLCOMB, CITY OF SAN BERNARDINO RE HIGHLAND CITYHOOD A letter had been received from Mayor Holcomb which included a draft on information relative to the Highland Cityhood issue. It was determined that the Assistant General Manager would prepare a reply to the letter and send it to Mayor Holcomb. NAME TATS It was determined name tags would be obtained for the Board with the District's new name and appropriate positions. RESOLUTION 1983.9 - RESOLUTION OF COMMENDATION - DENNIS L. JOHNSON AS PAST PRESIDENT was authorized by the Board. M /S /C (Lightfoot - Beightler) that Resolution 1983.9 be approved. ROLL CALL VOTE AYES: Directors Disch, Beightler, Lightfoot, Stoops NOES: None ABSTAIN: Director Johnson RESOLUTION 1983.08 - RESOLUTION OF COMMENDATION - EDWARD C. JAKOWCZYK GENERAL MANAGER was authorized by the Board. M /S /C (Disch- Stoops) that Resolution 1983.08 be approved. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Lightfoot, Johnson, Stoops NOES: None ABSENT: None RECALL OF NORMAN FORREST FROM LAFC BOARD OF DIRECTORS It was noted that a recall is being conducted against Norman W. Forrest, Special District representative on the LAFC Board. A discussion ensued regarding the issue. M /S /C (Johnson- Stoops) that a resolution be adopted that would support a recall of Norman W. Forrest from the LAFC Board; that President 2/14/83 -5- Stoops cast the vote for the District Board at the hearing. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Lightfoot, Johnson, Stoops NOES: None qW ABSENT: None MONTHLY BILLING The Auditor reported the monthly billing study is moving along with the possibility of it being presented in March to'the Finance Committee. Further discussion ensued regarding the District's financial status. ADJOURNMENT There being no further business to conduct the meeting was adjourned at 7:57 p.m. k 4a 11 / Bon�E�£wood, Board Secretary Gerald W. Stoo s, President low -6- 2/14/83