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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/27/2009'elk East Valley Water District 3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA BOARD MEETING October 27, 2009 3:00 P.M. AGENDA ---°----------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". --------------------------------------------------------------------- CALL TO ORDER ]:'LEDGE OF ALLEGIANCE 1. Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Board meeting minutes for October 14, 2009 4. Accounts Payable Disbursements: Accounts Payable Checks #221696 through # 221883 which were distributed during the period of October 8, 2009 through October 22, 2009, in the amount of $558,517.18 and Payroll and benefit contributions for the period ended October 22, 2009 and included checks and direct deposits, in the amount of $222,537.20 and $6,082.70. Total Disbursement for the period $787,137.08. 5. General Managers fee's and expenses OLD BUSINESS 6. Amendment to the Domestic Water Supply Permit issued to East Valley Water District for Well 40A. Information Only. 7. .Discussion and possible action regarding a study to evaluate potential sites for future; :headquarters project. NEW BUSINESS 8. Discussion and possible action regarding the use of reserve funds for Capital Projects and repayment of those funds by the issuance of new debt 9. Resolution 2009.21 — A Resolution of the Board of Directors of The East Valley Water District regarding its intention to issue tax - exempt obligations REPORTS 10. Accept Investment report for the quarter ended September 30, 2009 11. General Manager / Staff Reports 12. Consultant Reports 13. Committee Reports a. Legislative (Standing) b. Budget (Standing) c. Public Outreach (Standing) d. Audit (Ad -Hoc) e. Headquarters (Ad -Hoc) f. Policy Committee (Ad -Hoc) 14. Oral comments from Board of Directors 15. Surfacing the Solutions "A Critical Discussion of California's Water Crisis ". The Bona ✓enture Hotel & Suites, Los Angeles, November 12, 2009 CLOSED SESSION 16. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: Party with whom the District will negotiate: .46 +/- Acres of Vacant Land, East of Orange Street, North of River View Drive, San Bernardino County, State of California APN(s): 0291 - 141 -18 Robertson's Ready Mix :Party who will be negotiating on behalf of the District: Robert Martin Under Negotiation: Price and Terms of Payment 2 17. CONFERENCE WITH LEGAL COUNSEL - EXISITING LITIGATION [Government Code Section 54956.9 (a)) Name of Case: State of California ex.rel. Nora Armenta et al. v. James Jones Company et al., Los Angeles Superior Court, Case No. BC173487 ADJOURN -••-------------------------- ------ ----- --- ---- ---- --- -- -- -- ------ Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least '72 hours prior to said meeting. 3 SuWi:qtoanxov al: EAST VALLEY WATER DISTRICT OCTOBER 13, 2009 REGULAR: BOARD MEETING MINUTES President Wilson called the meeting to order at 3:00 p.m. Director Malmberg led the flag salute. PRESENT: Directors: Le Vesque, Malmberg, Morales, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ronald Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News) APPROVAL OF AGENDA The General Manager would like to clarify that item #26 should reflect 4.53 acres of developed and vacant land not 6.73 acres. M/S /C (Sturgeon- LeVesque) that the October 13, 2009 agenda be approved with the noted correction. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:00 p.m. There being no written or verbal comments, the public participation section was closed. Director Morales has requested clarification on items 44 and #6 before approving the consent calendar. Willi respect to item #4 — Director Morales has requested that the September 29, 2009 minutes reflect that his request to have each of the candidates leave the board room was on a vol ante:er basis and that the candidates concurred with his request voluntarily. Minutesjph 10/13/09 With respect to item 46 — Director Morales would like to know under what circumstances does the District hire temporary workers. APPROVAL OF SEPTEMBER 22, 2009 BOARD MEETING MINUTES M/S /C (LeVesque - Malmberg) that the September 22, 2009 Board meeting minutes be approved as submitted. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR SEPTEMBER 29, 2009 M/S /C (LeVesque - Malmberg) that the special Board meeting minutes for September 29, 2009 be approved with noted correction. RESOLUTION 2009.20 — A CORPORATE RESOLUTION TO AUTHORIZE THE DELETION AND ADDITION TO THE DISTRICT'S CHECKING ACCOUNT M/S /C (LeVesque - Malmberg) that Resolution 2009.20 be approved. DISBURSEMENTS M/S /C (LeVesque - Morales) that General Fund Disbursements #221423 through #221695 distributed during the period of September 18, 2009 through October 7, 2009 in the amount of $1,287,282.92 and Payroll Fund Disbursements for the period ended October 7, 2009 in the amount of $287,556.77 totaling $1,574,839.69 be approved. RESOLUTION 2009.19 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS The Ad -Hoc Committee met and reviewed the investment policy; the committee made a few changes to the policy. M/S /C (LeVesque - Malmberg) that Resolution 2009.19 be approved as submitted. NOBEL SYSTEMS INC. CONVERSION AGREEMENT. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING THE USE OF RESERVE FUNDS FOR CAPITAL PROJECTS The General Manager stated that he is working on finalizing the rate study agreement with HDR; that the rate study will look at flat and tiered rate structures; that the board elected not to raise rates this fiscal year; that a number of projects need to move forward and that he is 2 Minutes jph 10/13/09 proposing that we use reserve funds for a interim period to fund these projects and then sell debt to pay back the reserves. Director Sturgeon stated that there is never a good time to raise rates. Director Morales is concerned that if we pull from reserves that it might affect the District's bond rating. The Board has requested that this item be brought back to the Board at the next meeting. No action taken to use funds from reserves however, action was taken to use funds from the 2004 Municipal Finance Corporation loan proceeds. M /S /C (LeVesque- Sturgeon) to use funds from the 2004 Municipal Finance Corporation loan proceeds. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED AUGUST 31, 2009 Mr. Tompkins reviewed the financial statement with the Board. M/S /C (Sturgeon - LeVesque) to accept the financial statement for the period ended August. 31, 2009. DISCUSSION AND POSSIBLE ACTION REGARDING THE WATER EDUCATION FOUNDAT'ION'S "WATER LEADERS CLASS" The General Manager stated that the Water Education Foundation is having the Water Leaders Class once again this year; that last year the District's candidate was not chosen; that he has brought this to the Board for consideration. M/S /C (Sturgeon - Morales) that the District submit an application to the program and that staff select the candidate to participate. DISCUSSION AND POSSIBLE ACTION REGARDING THE OFFICIAL NWRA CALIFORNIA CAUCUS BALLOT M /S /C (LeVesque - Malmberg) that the Board select David A. Breninger, Lawrence M. Libeu and E.G. "Jerry" Gladbach on the NWRA California caucus ballot. DISCUSSION AND POSSIBLE ACTION REGARDING THE FY10 ENERGY AND WATER APPROPRIATIONS BILL The General Manager updated that Board regarding the FY10 Energy and Water Appropriations conference report that was adopted by the House last week and will soon be 3 Minutesjph 10/13/09 adopted by the Senate. Included in the provisions is $672,000 in funding for the Army Corps of Engineers investigations account, for the "Seven Oaks Dam Water Conservation Study ". Representatives Jerry Lewis, Joe Baca and Ken Calvert requested the funding. Director Morales stated that the Legislative Committee had met and discussed the report; that the committee has recommended that the District send appropriate letters of thanks to representatives Jerry Lewis, Ken Calvert and Joe Baca. M/S /C (Sturgeon - LeVesque) that the Board send appropriate letters to representatives Jerry Lewis, Joe Baca and Ken Calvert. DISCUSSION AND POSSIBLE ACTION REGARDING THE ADMINISTRATION POLICY (CEQ) ON MANAGEMENT OF THE 500 -YEAR FLOOD PLAIN The General Manager stated that there could be a possible Flood Plain Management Executive Order issued; that the order could possibly restrict projects. Director Morales stated that this could lead to loss of local control and lack of transparency. M/S /C (LeVesque - Morales) that the Board authorize the General Manager to make contact with congressional officials regarding the 500 -year flood plain policy. DISCUSSION AND POSSIBLE ACTION REGARDING A DONATION TO A WATER RELATED CHARITY IN HONOR OF MRS. ELIZABETH KIEL Director Sturgeon has suggested that the District make a donation to a water related charity or organization in honor of Mrs. Elizabeth Kiel. M/S /C (LeVesque- Sturgeon) that the District donate the amount of $500 to the Water Resources Institute Scholarship Fund in honor of Mrs. Elizabeth Kiel, DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 2009, were presented to the Board for approval. M /S /C (Sturgeon - LeVesque) that the Director's fees and expenses for September 2009 be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2009 WRI LIFETIME ACHIEVEMENT AWARD M/S /C (Sturgeon - LeVesque) that the District support and sponsor the Gerald J. Thibeault Scholarship in Water Resources fund with the purchase of a table at the awards dinner for $1000. 4 Minutesjph 10/13/09 GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; the District will be doing required flushing at Well 40; that the District has notified city officials and posted notifications regarding the flushing on the District's website; that the District received a Water Series video from ACWA if anyone is interested in viewing. Information only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS a. Legislative (Standing) — Director Morales stated that the Governor signed 487 bills and vetoed 229 bills; that the committee will be meeting next week. b. Budget (Standing) — The committee will begin the mid -year budget review soon. c. Public Outreach (Standing) — the committee will be meeting next Tuesday. d. Audit (Ad -Hoc) — A draft audit should be ready by the end of the month. e. Headquarters Project (Ad -Hoc) — No report at this time. f Policy Committee (Ad -Hoc) — The committee will be meeting within the next two weeks. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Malmberg stated that he is pleased to be on the Board; that he had a wonderful opportunity to spend time with the General Manger touring the District and its facilities. Director Sturgeon welcomed Director Malmberg to the Board; that they recently had lunch together; that he recently attended a seminar hosted by Cucamonga Valley Water District and he was very impressed with the format and presenter Dr. Bill Mathis; that he would like to suggest contracting with Dr. Mathis for a Board training workshop, Directors LeVesque and Malmberg will meet with Dr. Mathis to discuss this concept. Director Morales stated that he has been asked to participate in a County wide task force dealing; with storm water management. Information only. THE :FRONTIER PROJECT FOUNDATION "INAUGURAL GREEN TIE GALA ", OCTOBER 17, 2009 Director Morales will be attending this event. Information only. The Board took a break at 4:29 p.m. The Board returned to regular session at 4:38 p.m. 5 Minutes jph 10/13/09 CLOSED SESSION The Board entered into Closed Session at 4:39 p.m. as provided for in the California Open Meeting Law, Government code Section 54945.9(a), to discuss the items listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 5:16 p.m. The items listed on the agenda were discussed in Closed Session with no reportable action being taken. ADJOURN The meeting was adjourned at 5:16 p.m. Robert E. Martin, Secretary George E. Wilson, President 6 Minutesjph 10/13/09 OI.EastValley Water District Board Memorandum From: Brian W. Tompkins / Chief Financial Off iceL Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payrofl issued during the period October 8, 2009 through October 22, 2009, Date: OCTOBER 27, 2009 Background: Accounts payable checks are shown on the attached listing and include numbers 221696 to 221883 for A total of $558,517.18. The source of funds for this amount is as follows: Unrestricted Funds $558,51718 (grant Funds $0.00 Payroll and benefit contributions paid for this period totaled $222,537.20. Director payroll paid for this period $6082.70. Total disbursements $787,137.08. Date: Thursday, October 22, 2009 Time: 001:14: PM User: KATHY �4.....1. AI1.. y„cbn NO, Tyke note 221596- 0 CK 10/08/2009 073190 VO 77100 221697 CK 10/14/2009 073221 VO 71105 221698 CK 10/14/2009 072666 VO 22210 221699 CK 10/14/2009 073199 VO 61000 221700 CK 10/14/2009 072562 VO 22210 221701 CK 10/14/2009 072667 VO 22210 221702 CK 10/14/2009 073177 VO 71015 073177 VO 71105 073177 VO 77300 221703 CK 10/14/2009 073263 VO 53100 073264 VO 53100 073265 VO 53100 073266 VO 53100 073267 VO 53100 073268 VO 53100 073269 VO 53100 073270 VO 53100 073271 VO 53100 073272 YO 531n0 v 221704 CK 10/14/2009 073260 VO 72500 East Vailev Water District EVWD Check Register - Standard Iri Name ProiectlD GEO004 GEORGE -MICAH Ed ucation /Seminars /Conferer ICW001 I.C.W.A. Meals, Lodging, Travel ADVO07 ADVANTAGE RED Customer Refunds AIR005 AIRGAS WEST Materials & Supplies -Oper. ALV051 ALVAREZ-- ALFONSO Customer Refunds AMA002 AMANI -NABI Customer Refunds AME001 AMERICAN EXPRESS Telephone Meals, Lodging, Travel Employee Programs Project [ Discount AME019 AMERIPRIDE UNIFORM SERVICES Uniforms Uniforms Uniforms Uniforms Uniforms Uniforms Uniforms Uniforms Uniforms I Inifnrmc BAR074 BARRY'S SECURITY SERVICES, II` Security Services Page: . of 24 Report: APCHK.rpt Company: EVWD OrigDocAmt DrCr 65.00 65.00 D 100.00 100.00 D 64.68 64.68 D 71.55 71.55 D 78.84 78.84 D 93.38 93,38 D 1,589,43 40.80 D 1,486.65 D 61.98 D 2,125.92 27.89 D 595.81 D 27.89 D 379.55 D 27.89 D 339.23 D 27.89 D 342.85 D 27.89 D 329.03 D 3;170.19 1,573.56 D 073261 VC) 72500 Security Services 1,596.63 D 221705 CK 10/14/2009 BAS009 BASIN WATER 60,768.00 073236 VC) 65000 Contracted Treatment 17,712.00 D 073237 VC) 65000 Contracted Treatment 43,056.00 D 221706 CK 10/14/2009 BAT002 BATTEEN -JOHN W 3,765.00 073285 VC) 71700 Grounds Maintenance Contra 3,765.00 D 221707 CK 10/14/2009 BIR001 BIRD REFRIGERATION CO.JNC, 110.63 073286 VC) 71615 Building Repairs / Maintenanc 110.63 D 221708 CK 10/14/2009 BLI001 BLISS - MICHAEL 19.43 072707 VC) 22210 Customer Refunds 19.43 D 221709 CK 10/14/2009 CAR098 CARMONA- ALEJANDRO 1.72 072693 VO 22210 Customer Refunds 1.72 D 221710 CK 1011412009 CHE007 CHEM -TECH INTERNATIONAL INC 10,221.47 073273 VC) 65100 Treatment Chemicals 2,133.17 D 073274 VC) 65100 Treatment Chemicals 8,088.3D D 221711 CK 10/14/2009 CIT018 CITISTREET 7,775.50 073256 VC) 23160 Deferred Compensation 7,775.50 D 221712 CK 10/14/2009 CLI003 CLIFFORD L UTLEY 410.00 073232 VC) 71610 Building Maintenance Contrac 93.00 D 073233 VC) 71610 Building Maintenance Contrac 52.00 D 073234 VC) 71610 Building Maintenance Contrac 220.00 D 073235 VC) 71610 Building Maintenance Contrac 45.00 D 221713 CK 10/14/2009 COL040 PREMIER - COLDWELL BANKER FI 67.12 072668 VO 22210 Customer Refunds 67.12 D 221714 CK 10/14/2009 CON032 SUPPLY CO.- CONSUMERS PIPE ! 102.66 073200 VO 61000 Materials & Supplies -Oper. 102.66 D 221715 CK 10/14/2009 CRE001 CREST CHEVROLET 16.50 073231 VC) 71720 Vehicle Parts /Supply 16.50 D 221716 CK 10/14/2009 DAY008 DAYRIT -ROMEO 62.66 072653 VC) 22210 Customer Refunds 62.66 D 221717 CK 10/14/2009 DIB001 DIB'S SAFE & LOCK SERVICE 56.00 073213 VC) 71615 Building Repairs / Maintenanc 56.00 D 221718 CK 1011412009 DZI001 DZIAK -PAUL 18.77 vcvo V V Zee IU V45tV mQ.r metunas 221719 CK 10/14/2009 EAS003 East Valley Water District 073255 VO 23195 FSA Withholding 221720 CK 10/14/2009 EAS003 East Valley Water District 073287 VO 23195 FSA W ithhoiding 221721 CK 10/14/2009 EDWO09 EDWARDS -JOYCE 072587 VO 22210 Customer Refunds 221722 CK 10/14/2009 ESCO15 ESCAJEDA -MARY 073178 VO 22210 Customer Refunds 221723 CK 10/14/2009 GAL037 GALLEGOS- LETICIA 071612 VO 22210 Customer Refunds 221724 CK 10/14/2009 GEN007 NAPA AUTO PARTS 073224 VO 71720 Vehicle Parts /Supply 073277 VO 71727 Garage Supplies /Small Tools 073278 VO 71727 Garage Supplies /Small Tools 073279 VO 71720 Vehicle Parts /Supply 221725 CK 10/14/2009 GFRO01 GFR ENTERPRISE 072669 VO 22210 Customer Refunds 072670 VO 22210 Customer Refunds 073035 VO 22210 Customer Refunds 073037 VO 22210 Customer Refunds 221726 CK 10/14/2009 GON095 GONZALEZ- ELISEO 072671 VO 22210 Customer Refunds 221727 CK 10/14/2009 GRO010 GROENIGER & CO 073275 VO 14310 Inventory- Constr. Materials 221728 CK 10/14/2009 HIC002 HICKS - RICHARDSON ASSOCIATI 073229 VO 74210 Legislative Consultants 221729 CK 10/14/2009 HIP001 HIPOLITO -JOSE 069277 .ice V V 2 n 4 4IU n.......... RI.-A Cuslo uer VIUII ws 221730 CK 10114/2009 HON003 HONEYFIELD -JAY CARL 073280 VO 71727 Garage Supplies /Small Tools 221731 CK 10/14/2009 HUD008 HUD /PEMCO 072588 VO 22210 Customer Refunds -0.38 -2.30 -0.61 -0.40 1A 77 r) 970.50 970.50 D 275.00 275.00 D 62.83 62.83 D 30.91 30.91 D 48.57 48.57 D 180.85 19.06 D 114.78 D 30.63 D 20.07 D 304.83 52.73 D 90.90 D 80.60 D 80.60 D 49.27 49.27 D 4,665.20 4,665.20 D 5,000.00 5,000.00 D 41.72 41.72 D 326.24 326.24 D 87.83 55.39 D 073038 VO 22210 Customer Refunds 32.44 D 221732 CK 10/14/2009 INF005 INFOSEND, INC 12,478.33 073187 VO 66000 Postage - Billing 9,393.57 D 073187 VO 66050 Outsource Billing 3,084.76 D 221733 CK 10/14/2009 INL004 INLAND DESERT SECURITY & 369.29 073288 VO 71300 Communications Services 369.29 D 221734 CK 10/14/2009 INL005 INLAND WATER WORKS SUPPLY 4,228.27 073276 VO 14310 Inventory- Constr. Materials -18.69 934.57 D 073298 VO 14310 Inventory- Constr. Materials -46.43 2,321.70 D 073299 VO 61000 Materials & Supplies -Oper. -4.20 209.83 D 073300 VO 61000 Materials & Supplies -Oper. -9.42 470.88 D 073301 VO 61000 Materials & Supplies -Oper. -3.54 177.02 D 073302 VO 61000 Materials & Supplies -Oper. -4.01 200.56 D 221735 CK 10/14/2009 JRF001 J.R. FREEMAN CO., INC 2,268.24 073214 VO 71500 Office Supplies 18.66 D 073215 VO 71500 Office Supplies 18.15 D 073216 VO 71500 Office Supplies 64.04 D 073217 VO 71500 Office Supplies 43.55 D 073218 VO 71500 Office Supplies 11.95 D 073225 VO 71500 Office Supplies 18.30 D 073226 VO 71500 Office Supplies 14.16 D 073230 VO 71500 Office Supplies 642.09 D 073238 VO 71500 Office Supplies 581.83 D 073238 VO 71570 Computer Supplies 855.51 D 221736 CK 10/14/2009 KAR005 KARRA- VISHNU 28.49 072583 VO 22210 Customer Refunds 28.49 D 221737 CK 10/14/2009 KEN008 KEN'S TOOL & SUPPLY 5,274.79 073303 VO 61100 Small Tools -98.83 5,373.62 D 221738 CK 10/14/2009 LAW003 LAWSON PRODUCTS,INC 336.12 073281 VO 71727 Garage Supplies /Small Tools -2.99 339.11 D 221739 CK 10/14/2009 LE0017 LEON - IGNACIO 58.34 072694 VO 22210 Customer Refunds 58.34 D 221740 CK 10/14/2009 LIG002 LIGHTHOUSE REAL ESTATE 33.28 072695 VO 22210 Customer Refunds 33.28 D 221741 CK 10/14/2009 MAGO08 MAGALLON -INES 72.55 072584 VO 22210 Customer Refunds 72.55 D 221742 CK 10/14/2009 MA1009 MAIR- IZABELLA 73.00 072589 VO 22210 Customer Refunds 73.00 D 221743 CK 10/14/2009 MAR127 MAKABLE -MIKE 81.74 072595 VO 22210 Customer Refunds 81.74 D 221744 CK 10/14/2009 MCA001 MC ANDREWS & BOYD 51600.00 073223 VO 74200 Public Relations Consultants 5,600.00 D 221745 CK 10/14/2009 MCC001 MC CRAY ENTERPRISES 160.00 073227 VO 71725 Vehicle Repairs /Maintenance 80.00 D 073228 VO 71725 Vehicle Repairs /Maintenance 80.00 D 221746 CK 10/14/2009 MIL001 MILOBEDZKI -JACEK 800.00 073289 VO 74100 Computer Consultants 800.00 D 221747 CK 10/14/2009 M00009 MOORE- MICHAEL B 98.32 073212 VO 79100 Safety Equipment 98.32 D 221748 CK 10/14/2009 MOR094 MORA -TONY R 20.52 072672 VO 22210 Customer Refunds 20.52 D 221749 CK 10/14/2009 MUR030 MURRAY- PATRICIA 42.50 072585 VO 22210 Customer Refunds 42.50 D 221750 CK 10/14/2009 OFF007 OFFICETEAM 600.00 073262 VO 51700 Temporary Labor 600.00 D 221751 CK 10/14/2009 POL009 POLANCO -SARAH 42.91 072697 VO 22210 Customer Refunds 42.91 D 221752 CK 10/14/2009 REA017 ASSETS -REAL PROPERTY 5.78 072698 VO 22210 Customer Refunds 5.78 D 221753 CK 10/14/2009 REM010 SERV -RE MGT 200.00 072714 VO 22210 Customer Refunds 100.00 D 072715 VO 22210 Customer Refunds 100.00 D 221754 CK 10/14/2009 RIC031 RICHARDSON- ROBERT 11.31 072699 VO 22210 Customer Refunds 11.31 D 221755 CK 10/14/2009 RIM001 RIMROCKTECHNOLOGIESJNC. 35.00 u73290 VO 71500 Office supplies 35.00 D 221756 CK 10/14/2009 R10008 RIOS -ROJA 49.41 073041 VO 22210 Customer Refunds 49.41 D 221757 CK 10/14/2009 RIV030 RIVERA- GILBERT 36.54 073042 VO 22210 Customer Refunds 36.54 D 221758 CK 10/14/2009 ROD079 RODEROS- DANILO 68.07 072590 VO 22210 Customer Refunds 68.07 D 221759 CK 10/14/2009 SAN007 SAN BDNO PUBLIC EMPLOYEES < 721.61 073257 VO 23170 Union Dues 721.61 D 221760 CK 10/14/2009 SAN072 SAN BERNARDINO COUNTY ASSE 60.00 073291 VO 71405 Subscription Info Services 60.00 D 221761 CK 10/14/2009 SAN222 GROUP INC -BILL SANTORO 51.72 072659 VO 22210 Customer Refunds 51.72 D 221762 CK 10/14/2009 SCH017 SCHECTMAN CONSTRUCTION 134.80 072700 VO 22210 Customer Refunds 134.80 D 221763 CK 10/14/2009 SHE014 SHERIFF'S COURT SERVICES 417.45 073256 VO 23190 Miscellaneous Deductions 417.45 D 221764 CK 10/14/2009 SO0024 SOUTHERN CALIF OCCUPATIONF 410.00 073198 VO 71540 Medical Fees 410.00 D 221765 CK 10/14/2009 SPS001 SPSSM INVESTMENTS LP 92.56 072655 VO 22210 Customer Refunds 34.42 D 073044 VO 22210 Customer Refunds 58.14 D 221766 CK 10/14/2009 STA055 STATE DISBURSEMENT UNIT 902.00 073259 VO 23190 Miscellaneous Deductions 902.00 D 221767 CK 10/14/2009 TEL011 TELEPACIFIC COMMUNICATIONS 1,753.18 073222 VO 71015 Telephone 1,354.18 D 073222 VO 71405 Subscription Info Services 399.00 D 221768 CK 10/14/2009 THE027 THE MPSN PROPERTIES LP 37.51 072591 VO 22210 Customer Refunds 37.51 D 221769 CK 10/14/2009 THO048 THOMPSON- CHRISTINE 41.87 072592 VO 22210 Customer Refunds 41.87 D 221770 CK 10/14/2009 TIE001 TIEU -JOHN 43.21 072701 VO 22210 Customer Refunds 43.21 D 221771 CK 10/14/2009 TOV002 TOVAR -DAN 4.87 072716 Vol 22210 Customer Refunds 4.87 D 221772 CK 10/14/2009 TRE002 TREASURER -TAX COLLECTOR 368.36 073292 VO 13750 Other A/R -City Creek 49.28 D 073293 VO 13750 Other A/R -City Creek 156.43 D 073294 Vii 13750 Other A/R -City Creek 43.73 D 073295 VO 13750 Other A/R -City Creek 67.56 D 07329-6 VO 13750 Other A/H -City Creek 51.36 D 221773 CK 10/14/2009 TRE014 TREBOR SHORING RENTALS 5,635.86 073282 VO 61000 Materials & Supplies -Oyer. 5,635,x6 n 221774 CK 10/14/2009 UND002 UNDERGROUND SERVICE ALERT 120.00 073167 VO 71400 Memberships and Dues 120.00 D 221775 CK 10114/2009 UN1002 UNITED PARCEL SERVICE 18.00 073176 VO 71505 Postage 18.00 D 221776 CK 10/14/2009 UN1027 ESTATE- UNISOURCE REAL 147.33 072586 VO 22210 Customer Refunds 147.33 D 221777 CK 10/14/2009 USA006 USA MOBILITY WIRELESS, INC 188.95 073166 VO 71300 Communications Services 188.95 D 221778 CK 10114/2009 USB003 U.S. BANK 19,576.32 073201 VO 71105 Meals, Lodging, Travel 440.36 D 073201 VO 71305 CommunicationsEquip Rep /M 664.83 D 073201 VO 71400 Memberships and Dues 52.00 D 073201 VO 71405 Subscription Info Services 40.90 D 073201 VO 71500 Office Supplies 379.97 D 073201 VO 71560 Computer System MaintContr 167.15 D 073201 VO 71570 Computer Supplies 1,222.93 D 073201 VO 71615 Building Repairs / Maintenanc 433.91 D 073201 VO 71720 Vehicle Parts /Supply 249.66 D 073201 VO 71727 Garage Supplies /Small Tools 78.77 D 073201 VO 71755 Equipment Repairs /Maintenar 167.27 D 073201 VO 71756 Equipment Fuel and Oil 14,313.74 D 073201 VO 77100 Education /Seminars /Conferer 1,249.00 D 073201 VO 77250 Education Information 74.88 D 073201 VO 77300 Employee Programs 40.95 D 221779 CK 10/14/2009 VER004 VERIZON CALIFORNIA 46.89 073297 VO 71015 Telephone 46.89 D 221780 CK 10/14/2009 VUL001 VULCAN MATERIALS COMPANY 758.85 073304 VO 61000 Materials & Supplies -Oper. 396.57 D 073305 VO 61000 Materials & Supplies -Oper. 362.28 D 221781 CK 10/14/2009 WAX001 WAXIE SANITARY SUPPLY 75.80 073284 AD 71503 Kitchen Supplies -35.01 C 073283 VO 71503 Kitchen Supplies 110.81 D 221782 CK 10/14/2009 WWG001 GRAINGER 127.29 073306 VO 61000 Materials & Supplies -Oper. 127.29 D 221783 CK 10/14/2009 Y00031 YOUNG -CINDY 44.86 072702 VO 22210 Customer Refunds 44.86 D 221784 CK 10/22/2009 ACW003 ACWA HEALTH BENEFITS AUTHO 4,745.79 073308 VO 23186 Dentallnsurance -ASC 4,166.52 D 073308 VO 76500 Health /Dentallnsurance 579.27 D 221785 CK 10/22/2009 ADP002 ADP 741.86 073492 VO 71200 Payroll Processing Service -A[ 617.06 D 073493 VO 77300 Employee Programs 124.80 D 221786 CK 10/22/2009 AIR005 AIRGAS WEST 429.05 073355 VO 79100 Safety Equipment 36.14 D 073356 VO 61000 Materials & Supplies -Oper. 392.91 D 221787 CK 10/22/2009 AME004 AMERICAN PRIDE PRINTING 417.46 073380 VO 71500 Office Supplies 417.46 D 221788 CK 10/22/2009 AME017 AMERICAN SOLUTIONS FOR BUS 1,067.65 073511 VO 71575 Forms, Bills & Checks 1,067.65 D 221789 CK 10/22/2009 ASS001 ASBCSD 21.00 073325 VO 51605 Directors 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VO 22210 Customer Refunds 45.99 D 221798 CK 10/22/2009 CH0016 CHONG- KATHERINE 31.06 072722 VO 22210 Customer Refunds 31.06 D 221799 CK 10/22/2009 CLA003 CLA -VAL CO 583.18 073504 VO 62000 Maintenance 583.18 D 221800 CK 10/22/2009 CLI003 CLIFFORD L UTLEY 295.00 073381 VO 71615 Building Repairs / Maintenanc 295.00 D 221801 CK 10/22/2009 CON002 CONSOLIDATED ELECTRICAL DIE 20.71 073321 VO 61000 Materials & Supplies -Oper. 20.71 D 221802 CK 10/22/2009 CON037 CECILIA CONTRERAS 250.80 073309 VO 71105 Meals, Lodging, Travel 250.80 D 221803 CK 10/22/2009 CRE001 CREST CHEVROLET 693.52 073351 AD 71720 Vehicle Parts /Supply -7.43 C 073334 VO 71720 Vehicle Parts /Supply 259.04 D 073335 VO 71720 Vehicle Parts /Supply 310.91 D 073374 VO 71720 Vehicle Parts /Supply 131.00 D 221804 CK 10/22/2009 DAI001 DAILY JOURNAL CORPORATION 328.25 073474 VO 71650 Printing and Publishing 247.25 D 073475 VO 71650 Printing and Publishing 81.00 D 221805 CK 10/22/2009 DIC009 DICKENSON -JOANN 31.11 072723 VO 22210 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D 221821 CK 10/22/2009 HKE001 REALTY -H K E 386.79 072938 VV 22210 Customer Refund-. 3862,79 D 221822 CK 10/22/2009 HUB001 HUB CONSTRUCTION SPECIALTIE 834.91 073319 v0 61 ^v00 Materials & Quppl;es -Opa. 46.52 D 073322 VO 61000 Materials & Supplies -Oper. 788.39 D 221823 CK 10/22/2009 IND005 INDUSTRIAL RUBBER & SUPPLY 192.71 073509 VO 71720 Vehicle Parts /Supply 192.71 D 221824 CK 10/22/2009 INL005 INLAND WATER WORKS SUPPLY 2,116.54 073514 VO 14310 Inventory- Constr. Materials -4.25 212.55 D 073515 VO 61000 Materials & Supplies -Oper. -38.94 1,947.18 D 221825 CK 10/22/2009 INT005 INTERSTATE BATTERY 106.21 073378 VO 71755 Equipment Repairs /Maintenar 106.21 D 221826 CK 10/22/2009 JAC038 JACK HENRY & ASSOCIATES INC 1,552.91 073307 VO 66050 Outsource Billing 1,552.91 D 221827 CK 10/22/2009 JAR005 JARAMILLO- MECHAEL 70.00 073495 VO 77400 Licenses and Certifications 70.00 D 221828 CK 10/22/2009 JIM023 JIMENEZ - HOLLIE M 40.25 072847 VO 22210 Customer Refunds 40.25 D 221829 CK 10/22/2009 KIN023 KINZLE -DAVID W 44.64 072904 VO 22210 Customer Refunds 12.64 D 073039 VO 22210 Customer Refunds 32.00 D 221830 CK 10/22/2009 KON004 KONICA MINOLTA BUSINESS 317.85 073372 VO 71550 Office Equipment MaintContrt 204.85 D 073476 VO 71500 Office Supplies 113.00 D 221831 CK 10/22/2009 LAW003 LAWSON PRODUCTS,INC 560.53 073323 VO 61000 Materials & Supplies -Oper. -5.01 565.54 D 221832 CK 10/22/2009 LES002 LESLIE'S POOL SUPPLIES, INC 82.73 073516 VO 65100 Treatment Chemicals 82.73 D 221833 CK 10/22/2009 LIG003 LIGHTHOUSE REAL ESTATE 55.99 072726 VO 22210 Customer Refunds 55.99 D qo:. ti",'-1R'g7 VAR. IN -SONvA MP.nll)EI_ 50.85 072887 VO 22210 Customer Refunds 50.85 D 221835 CK 10/22/2009 MCC060 MCCORD- WILLIAM 56.45 072888 VO 22210 Customer Refunds 56.45 D 221836 CK 10/22/2009 MEZ007 MEZZANATO- -TYLER 69.55 072889 VO 22210 Customer Refunds 69.55 D 221837 CK 10/22/2009 MIL001 MILOBEDZKI -JACEK 800.00 073496 VO 74100 Computer Consultants 800.00 D 221838 CK 10/22/2009 MIL051 MILLER - MATTHEW 32.77 072905 VO 22210 Customer Refunds 32.77 D 221839 CK 10/22/2009 NEF002 NEFF CONSTRUCTION 1,723.37 072906 VO 22210 Customer Refunds 1,723.37 D 221840 CK 10/22/2009 NEL008 NELSON -DAVID 30.85 072937 VO 22210 Customer Refunds 30.85 D 221841 CK 10/22/2009 NET005 NETCOMP TECHNOLOGIES, INC. 765.00 073470 VO 71565 Computer System Repairs /Mt 540.00 D 073471 VO 71565 Computer System Repairs /M< 225.00 D 221842 CK 10/22/2009 NEX001 NEXTEL COMMUNICATIONS 1,612.52 073327 VO 71015 Telephone 1,273.36 D 073327 VO 71305 Comm unicationsEquip Rep /M 339.16 D 221843 ZC 10/22/2009 NG0003 NGO- -KIMBERLY 0.00 073368 AD 22210 Customer Refunds - 263.01 C 071358 VO 22210 Customer Refunds 263.01 D 221844 CK 10/22/2009 NG00094 NGUYEN -MINH 63.35 072892 VO 22210 Customer Refunds 63.35 D 221845 CK 10/22/2009 NOV007 NOVAK- RICHARD 36.02 072848 VO 22210 Customer Refunds 36.02 D 221846 CK 10/22/2009 ONL001 ONLINE RESOURCES CORPORAT 41.20 073452 VO 74950 Other Contracted Services 41.20 D 221847 CK 10/22/2009 PAT011 PATNO- DESIREE 91.47 072907 VO 22210 Customer Refunds 91.47 D 221848 CK 10/22/2009 PET001 PETTY CASH 323.55 073518 VO 71105 Meals, Lodging, Travel 262.21 D 073518 VO 71505 Postage 0.44 D �•��•� VV 11 %36 Equipment Fuel and Oil 60.90 D 221849 CK 10/22/2009 PL0002 PLUS 1 PERFORMANCE 1,659.74 073379 VO 71725 Vehicle Repairs /Maintenance 328.52 D 073510 V(1 71720 Vehicle Parts /Supply 1,��1 �2 D 221850 CK 10/22/2009 POM002 POMA DISTRIBUTING CO 1,800.63 073341 Vn 143nn imrentn �r- Vehicle Parrs 1,796.24 o n 073341 VO 71725 Vehicle Repairs /Maintenance 4.39 D 221851 CK 10/22/2009 PRO016 SAMUEL ADAM VICKERY 1,020.00 073313 VO 77300 Employee Programs 1,020.00 D 221852 CK 10/22/2009 PR0004 REAL EST - PRUDENTIAL SIGNATI 84.63 072938 VO 22210 Customer Refunds 84.63 D 221853 CK 10/22/2009 OWE001 OWEST 29.77 073477 VO 71015 Telephone 29.77 D 221854 CK 10/22/2009 REF001 REFUSE DEPT CITY OF S B 1,470.81 073314 VO 71010 Utilities 279.86 D 073315 VO 71010 Utilities 172.48 D 073316 VO 71010 Utilities 119.18 D 073317 VO 71010 Utilities 899.29 D 221855 CK 10/22/2009 REGO03 REGENCY REALTORS 96.21 072727 VO 22210 Customer Refunds 61.46 D 072728 VO 22210 Customer Refunds 34.75 D 221856 CK 10/22/2009 SAL038 ADVANTGE GROUP-SALES 36.54 073043 VO 22210 Customer Refunds 36.54 D 221857 CK 10/22/2009 SAL041 GROUP -SALES ADVANTAGE 150.07 072729 VO 22210 Customer Refunds 90.25 D 072730 VO 22210 Customer Refunds 59.82 D 221858 CK 10/22/2009 SAN006 SAN BERNARDINO VALLEY MUNI 90,000.00, 073310 VO 61040 Groundwater Replenishment 90,000.00 D 22 1859 CK 10/22/2009 SEi U^ U^ 1 JEI FER T -IG V.VV 073497 VO 77400 Licenses and Certifications 90.00 D 221860 CK 10/22/2009 SEN001 SENTRY -TECH SYSTEMS, L.L.C. 2,915.00 073498 VO 72500 Security Services 2,270.00 D 073499 VO 72500 Security Services 240.00 D 073500 VO 72500 Security Services 165.00 D 073501 VO 72500 Security Services 240.00 D 221861 CK 10/22/2009 S00002 SO CAL GAS COMPANY 56.28 073449 VO 71010 Utilities 56.28 D 221862 CK 10/22/2009 S00004 SO CAL EDISON COMPANY 246,707.24 073318 VO 71010 Utilities 2,490.12 D 073451 VO 63000 Electric 241,605.09 D 073451 VO 71010 Utilities 2,612.03 D 221863 CK 10/22/2009 STA074 MGMT- STARLIGHT 86.20 072908 VO 22210 Customer Refunds 13.33 D 073045 VO 22210 Customer Refunds 72.87 D 221864 CK 10/22/2009 STA076 STAPP -NANCY L 5.61 072895 VO 22210 Customer Refunds 5.61 D 221865 CK 10/22/2009 THE027 THE MPSN PROPERTIES LP 140.56 072732 VO 22210 Customer Refunds 3.90 D 073046 VO 22210 Customer Refunds 50.04 D 073047 VO 22210 Customer Refunds 86.62 D 221866 CK 10/22/2009 THE035 THE MANZURI GROUP 137.37 072731 VO 22210 Customer Refunds 137.37 D 221867 CK 10/22/2009 TRA057 TRAN -NHEN THI 14.79 072733 VO 22210 Customer Refunds 14.79 D 221868 CK 10/22/2009 TR1021 TRIVERS- EDWARD 6.63 072734 VO 22210 Customer Refunds 6.63 D 221869 CK 10122/2009 UN1002 UNITED PARCEL SERVICE 36.00 073311 VO 71505 Postage 18.00 D 073502 VO 71505 Postage 18.00 D 221870 CK 10/22/2009 UN1021 UNITED SITE SERVICES OF CA 232.72 073482 VO 62000 Maintenance 89.06 D 073483 VO 62000 Maintenance 143.66 D 221871 CK 10/22/2009 UT1001 UTILITY SUPPLY OF AMERICA 1,681.75 073324 VO 61000 Materials & Supplies -Oper. 181.73 D 073517 VO 61000 Materials & Supplies -Oper. 1,500.02 D 221872 CK 10/22/2009 VAN026 MORTAGE- VANDERBILT 382.01 072909 VO 22210 Customer Refunds 382.01 D LL 1.1J V!\ •)n n�nnn IV/GLIGVVJ \ /CnnnA vERlZOK1 nAl FO nnn VLI IVV� VLI lILV1Y Vf1L11 VR1V1/l 91.57 073371 VO 71015 Telephone 47.09 D 073478 VO 71015 Telephone 44.48 D 221874 7rr in /22/2nna VIS002 VISTA PAINTS 0.00 073455 AD 61000 Materials & Supplies -Oper. - 405.42 C 073454 VO 61000 Materials & Supplies -Oper. 405.42 D 221875 CK 10/22/2009 VUL001 VULCAN MATERIALS COMPANY 405.42 073456 \/Q sinnn hAatorialc R Rnnnliac_r)nor Any A2 n — 'I"r "" _r_. . 221876 CK 10/22/2009 WAT006 WATER RESOURCES INSTITUTE 500.00 073457 VO 77300 Employee Programs 500.00 D 221877 CK 10/22/2009 WE1019 WEILAND- -RICHARD 15.34 072910 VO 22210 Customer Refunds 15.34 D 221878 CK 10/22/2009 WIL101 WILLOUGHBY- JENNIFER 9.72 072939 VO 22210 Customer Refunds 9.72 D 221879 CK 10/22/2009 WIL106 WILLIFORD -AMIRA 48.18 072897 VO 22210 Customer Refunds 48.18 D 221880 CK 10/22/2009 WIR003 WIRELESS WATCHDOG, LLC 252.00 073326 VO 71305 CommunicationsEquip Rep /M 252.00 D 221881 CK 10/22/2009 WUY001 WUYSANG -TOMMY 47.37 073049 VO 22210 Customer Refunds 47.37 D 221882 CK 10/22/2009 YIP001 YIP -KAPUI 70.72 073050 VO 22210 Customer Refunds 70.72 D 221883 CK 10/22/2009 YUC001 YUCAIPA VALLEY WATER DISTRI( 160.00 073503 VO 77100 Education /Seminars /Conferer 160.00 D Total 558,517.18 _1 EastValley �m Water District Board Memorandum From:; Brian W. Tompkins / Chief Financial Officer __. Subject: General Manager's Expenses. Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period October 8, 2009 through October 22,2009. Background: DATE: OCTOBER 27, 2009 Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $1591.33. A summary of theses expenses by authorized payment methods follows: American Express — R Martin 1489.08 American Express — J Hendricksen CalCard — R Martin 62.25 CalCard — J Hendricksen 40.00 CalCard — E Bateman Direct Reimbursement Total 1591.33 *_VEa s tYateallr District Board Memorandum No. B -01 -2009 From: Robert Martin, General Manager Subject: Plant 40 Operating Permit Recommendation: No action required by Board Background: Date: October 22, 2009 I have included in your Board packet the operating permit we recently received from the California Department of Public Health for our ion exchange treatment units at Well Number 40. As you know, this well is now being disinfected and flushed in preparation of loading the resins into the treatment units. Once we have all components of the treatment plant tested and cleared, we can begin the final commissioning of the system. Following this step, we will pull final water quality samples to test the finished water for Nitrate and Uranium. Assuming those tests yield satisfactory results, we will then place the well and treatment plant on -line. The process of obtaining an operating permit for a facility such as this is becoming increasingly complicated. If you review the operating requirements, You can see why we appoint a specific production operator to be the Chief Operator for each of our individual treatment plants. The Chief Operator is responsible for all routine maintenance of the plant as well as assuring compliance with all of the permit requirements listed in the operating permit. This itern has been included on the agenda for your information only. Fiscal Impact: None O'CRIPH MARK B HORTON, MD, MSPH Director State of California — Health and Human Services Agency California Department of Public Healthy '�.. RECEWED October 12, 2009 Robert Martin General Manager East Valley Water District P.O. Box 34.27 San Bernardino, CA 92413 Dear Mr. Martin: OCT 15 [uug ARNOLD SCHWARZENEGGER Govemor East Valley Water District Permit Amendment No. 05- 13 -09PA -046 for East Valley Water District (System No. 3610064) The Department has issued an amendment to the District's permit to install and operate two (2) ion - exchange (IX) wellhead water treatment units to remove uranium and nitrates from groundwater produced from East Valley Water District's Well 40A. The permit amendment and engineering report are enclosed. The Department appreciates the assistance received by District staff and contractor Basin Water in the preparation of this permit amendment. The District should advise the Department in writing within 30 days if the District does not agree to the permit and its conditions. If you have any questions concerning this letter, please contact Eric ZGniga at (809) 383 -5289 or by email at EriaZuniaaOcdph.ca.gov Sincerely, Sean F. McCarthy, P.E. Senior Sanitary Engineer San Bernardino District Enclosures: (1) Permit Amendment (2) Engineering Report cc: SBCDEHS (w /o enclosures) Fred Stafford (w /enclosures) Ron Buchwald (w/ enclosures) Eliseo Ochoa (w/ enclosures) Southern California Drinking Water Field Operations Branch, San Bernardino District 464 West 4'" Street, Suite 437, San Bernardino, CA 92401 Telephone: (909)383 -4328 Fax: (909)383 -4745 Internet Address: www.cdl)h.ca.gov STATE OF CALIFORNIA AMENDMENT TO THE DOMESTIC WATER SUPPLY PERMIT ISSUED TO East Valley Water District 3610064 ORIGPINAL PERMIT NO. 03- 13 -96P -002 DATE OF ISSUE: August 26, 1996 PERMIT AMENDMENT NO. 05- 13 -09PA -046 EFFECTIVE DATE: October 12, 2009 INHERE_AS: 1. The East Valley Water District (hereinafter, District) submitted an application to the California Department of Public Health on December 9, 2008, for an amendment to the Domestic Water Supply Permit issued to the District on August 26, 1996. 2. The purpose of the amendment, as stated in the application, is to allow the District to install and operate two (2) ion - exchange (IX) wellhead water treatment units to remove uranium and nitrates from groundwater produced from East Valley Water District's Well 40A. One ion exchange treatment unit will remove uranium, the other will remove nitrate and a bypass stream will be utilized. Well 40A will be reactivated for use as a potable water supply as a result of this permit. 1 The District has submitted all of the supporting information, including documentation of compliance with the California Environmental Quality Act (CEQA). .4. The California Department of Public Health has evaluated the application and the supporting material and has determined that the proposed modifications comply with till applicable State drinking water requirements as indicated in the attached Engineering Report. East Valley Water District Permit Amendment No. 05- 13 -09PA =046 Page 2 THEREFORE: A. The California Department of Public Health hereby approves the application submitted by the District for a permit amendment. The Domestic Water Supply Permit issued to the District on August 26, 1996, is hereby amended to install and operate two (2) ion - exchange (IX) wellhead water treatment units to remove uranium and nitrates from groundwater produced from East Valley Water District's Well 40A. Well 40A will be reactivated for use as a potable water supply as a result of this permit. B. This permit amendment is subject to the following conditions: The District shall comply with all the applicable requirements set forth in the California Safe Drinking Water Act, California Health and Safety Code, and any regulations, standards, orders adopted there under. 2. The District shall maintain an Operator's Log Book to record all activities, events, and problems with the operation of the treatment plant. The book should contain at least all daily log sheets completed by the operators. 3. The District shall develop an operational history of the performance of the IX resin to monitor changes in raw water quality and IX resin capacity. The history shall be used to determine plant process settings and IX resin degradation. 4. The only approved source of water supply for the treatment facility is Well 40. Water produced by Well 40 shall be treated by the proposed IX unit for uranium removal followed by the proposed IX unit for nitrate removal. No bypassing will be allowed of either treatment unit unless it is a part of the blending operations. 5. All chemicals used for regeneration and disinfection shall be certified to meet the ANSUNSF 60 Standard for drinking water additives. 6. All personnel who operate the uranium and nitrate treatment plant shall be certified in accordance with Title 22, Section 63765, California Code of Regulations (CCR). A chief operator possessing a minimum Grade T2 operator certificate, or higher, .shall be responsible for decisions for day -to- day operations of the plant. All shift operators at the plant must possess a minimum Grade T1 operator certificate or higher, and act under the direct supervision of the chief operator. See Appendix E for the classification worksheet. 7. The nitrate IX treatment process shall not be operated at a flowrate in excess of 1,300 gpm without an approval from the Department. The East Valley Water District Permit Amendment No, 05- 13 -09PA -046 Page 3 uranium IX treatment process shall not be operated at a flowrate in excess of 1,500 gpm without an approval from the Department. 8. The bypassed water from Well 40 shall not be allowed to operate at a flowrate in excess of 200 gpm past the Nitrate IX treatment unit without an approval from the Department. 9. The District shall continuously disinfect and maintain a detectable chlorine residual in the blended effluent before delivery to the distribution system. 10.The alarms, auto - dialer, and automatic shutdowns of the plant shall be physically tested at least quarterly. Records of the quarterly testing shall be maintained by the District, and made available to the Department upon request. 11.All instruments, including but not limited to chemical analyzers and flow meters, shall be calibrated at the frequencies and by the methods recommended by their respective manufacturers. Records for all instrument calibrations shall be maintained by the District, and made available to the Department when requested. 12.The treatment plant operations shall be optimized to achieve a blended nitrate concentration in the plant effluent of 36 mg /L at all times. 13. The nitrate IX effluent shall not exceed a nitrate concentration of 45 mg /L at any time. Within 24 hours after being notified by your laboratory any detection of nitrate at levels above 45 mg1L of a single sample of the nitrate IX effluent, the District shall inform the Department, investigate the cause, and collect confirmation sample(s) to confirm the result. 14. The uranium IX effluent shall not exceed the uranium MCL of 20.0 ug /L at any time. The compliance with the gross alpha and uranium MCLs of 15 pCi /L and 20 pCi /L, respectively, will be based on a running monthly average of the treated effluent. 15. Prior to operating the treatment system and delivering the treated water to the distribution system, total coliform (and E. Coli if necessary) monitoring shall be conducted at the combined effluent of these two treatment units and the! result must be total coliform absent prior to placing the treatment systems into service. Weekly coliform monitoring will be required for the effluent thereafter. East Valley Water District Permit Amendment No. 05- 13 -09PA -046 Page 4 16. The results of the combined effluent and blended water shall be reported to the Department via Electronic Data Transfer (EDT) using the following Primary Station Code (PS Code): 3610064 -056: Well 40A - IX Combined Effluent (NO3 and U) 17.The following monitoring will be required for the routine operations: Table 8: Samolina Protocol for Normal Oaerations Sarri ae t?olnt`d ` .., 18.Any proposed change in the monitoring frequency for the treatment plant is subject to prior review and approval from the Department. 19.The District shall notify the Department within 24 hours whenever any of the following occur: a) The effluent from the IX facility exceeds a nitrate concentration of 36 mg /L when detected by the continuous nitrate analyzer, or 45 mg /L when detected in a grab sample analyzed by a certified laboratory. b) There is a failure to maintain a detectable disinfectant residual in the blended water delivered to the distribution system. c) There is an incident or discovery at the treatment facility that may adversely affect the potability of water for domestic use. 20.The District shall notify the Department of any change in ion exchange resin or manufacturer of resin. Any change of resin or manufacturer of resin must be first reviewed and approved by the Department prior to use. 21.The treatment units shall be operated as described in the Basin Water operating procedure manual submitted with the permit amendment application (Appendix C). Changes to the plan must be first reviewed and approved by the Department. 22. Within 60 days following one year of treatment plant operations, the District shall submit a report summarizing the performance, maintenance, Sample Fre iienc Well 040A — Raw (3610064- 025 Weekly for Nitrate, Monthly for Uranium and Gross Alpha Nitrate IX effluent header Weekly for Nitrate Nitrate highest IX bed Weekly for Nitrate Uranium IX effluent header Monthly for Uranium and Gross Alpha Uranium bed 1 & 20 effluent Monthl for Uranium and Gross Alpha Well 40A - IX Combined Effluent (NO3 and U) 3610064 -056 Weekly for Nitrate and Total Coliform, Monthly for Uranium and Gross Alpha (for Compliance) 18.Any proposed change in the monitoring frequency for the treatment plant is subject to prior review and approval from the Department. 19.The District shall notify the Department within 24 hours whenever any of the following occur: a) The effluent from the IX facility exceeds a nitrate concentration of 36 mg /L when detected by the continuous nitrate analyzer, or 45 mg /L when detected in a grab sample analyzed by a certified laboratory. b) There is a failure to maintain a detectable disinfectant residual in the blended water delivered to the distribution system. c) There is an incident or discovery at the treatment facility that may adversely affect the potability of water for domestic use. 20.The District shall notify the Department of any change in ion exchange resin or manufacturer of resin. Any change of resin or manufacturer of resin must be first reviewed and approved by the Department prior to use. 21.The treatment units shall be operated as described in the Basin Water operating procedure manual submitted with the permit amendment application (Appendix C). Changes to the plan must be first reviewed and approved by the Department. 22. Within 60 days following one year of treatment plant operations, the District shall submit a report summarizing the performance, maintenance, East Valley Water District Permit Amendment No. 05- 13 -09PA -046 Page 5 and problems encountered, if any, together with the corrective actions for the treatment plant. 23.The District shall submit a monthly report of treatment plant operations. The report shall include a summary of all water quality monitoring results, a summary of events (alarms and shutdowns) triggered by the reliability features of the plant operations, the lab results of all monitoring, and the plant performance data sheet showing the daily blend calculations. This report shall be submitted to the Department by the tenth day of the following month. 24.The only approved sources of supply and treatment for the District are listed in the table below. No other source of water shall be used by the District for domestic purposes without first applying for and obtaining a permit amendment from the Department. Tablle 9: Aooroved Sources and Treatments ,pjxo ted rave writer �teetment Piat�4 socl�t�d Tre��ttnerat. t'Bdes' k Santa .Ana Prechlorination, 3610064 -013 River coagulant & polymer injection, contact State Project 3610064 -036 clarification /filtration Water Philip A. Disch SWTP — Treated (3610064 -002) thru a Roberts Pacer tl unit, post - chlorination, _ orthophosphate Mill Creek 3610064 -049 injection, sodium hydroxide injection (optional) Well 009A 3610064 -016 None Chlorination Well O'l1A 3610064 -017 None Chlorination Well 012A 3610064 -018 None Chlorination Well 0:24A 3610064 -019 None Chlorination Well 024B 3610064 -020 None Chlorination Well 0:25A 3610064 -021 None Chlorination East Valley Water District Permit Amendment No. 05- 13 -09PA -046 Page 6 Approued . ' Rfiw Source ; .. raw water PS Codes Treatment Plant: Associated Treatment sources. Well 28 GAC Effluent Vessel 1 (3610064- 03428G1) Well 28 GAC Effluent Vessel 2 (3610064- 03528G2) Granular activated Well 028A 3610064 -023 Well 28 GAC Effluent Vessel 3 carbon to reduce PCE, (3610064- 03728G3) chlorination Well 28 GAC Effluent Vessel 4 (3610064- 03828G4) j Dist Sys -Well 28 -GAC combined effluent 3610064- 047TRTD Chlorination at Well 039 and then blending Dist Sys — Inter. PZ supply to with distribution system Well 039 3610064 -024 blend w/ 39 (3610064 -045) water from the Plant 39 Blended water intermediate pressure (3610064 -044) zone to reduce fluoride concentration in Well 039 Ion exchange to Well 040A 3610064 -025 Well 40A - IX Combined Effluent reduce Uranium and - Raw (NO3 and U) (3610064 -056) then Nitrate, chlorination City of San Bernardino 3610064 -050 None Purchased Ion exchange to Well 107 3610064 -028 Well 107 — IX Effluent reduce Perchlorate (3610064 -054) and then Nitrate, chlorination Well 120 Chlorination, (Cram) 3610064 -029 None orthophosphate injection Chlorination, Well 125 3610064 -015 None orthophosphate injection Well 141 3610064 -031 None Chlorination McDaniel Chlorination, Well 142 3610064 -042 None orthophosphate injection Eas': Valley Water District Permit Amendment No. 05- 13 -09PA -046 Page 7 Approved ' 'Raw Source raw water PS Codes Treatment Plant Associated Treatment sources Well 143 Chlorination, (Abbey 3610064 -033 None orthophosphate Well_ injection Chlorination, Well 146A 3610064 -046 None orthophosphate injection We T1-146 Well 146 (Ranch Well) — Treated Chlorination, (Ranch 3610064 -032 (3610064- 040TRTD) orthophosphate Well _ injection Well 147 - Treated Chlorination, Well 1,47 3610064 -039 (3610064- 041TRTD) orthophosphate injection Well 27- Treated Perchlorate removal Well 2'7 3610064 -022 (3610064- 052TRTD) n &followed by itr nitrate removal (IX) & Chlorination Well 132 -5 3610064 -053 None Chlorination This amendment shall be appended to and shall be considered to be an integral part of the Domestic Water Supply Permit issued to the District on August 26, 1996. /a, aa»S Date: FOR THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH Sean F. McCarthy, P.E. Senior Sanitary Engineer San Bernardino District ENGINEERING REPORT For Consideration of the Permit Amendment Application From East Valley Water District San Bernardino County October 2009 Drinking Water Field Operations Branch Division of Drinking Water and Environmental Management California Department of Public Health INTRODUCTION A. Purpose of Report The East Valley Water District (hereinafter, District) presently operates under a domestic water supply permit, Permit No. 03- 13 -96P -002, issued on August 26, 1996. The permit has previously been amended thirteen times as listed in Table 1. Table 1: List of Permit Amendments Alrtencimen# No„ :, Issug =; Reason for:amendtilent ' s,r Date Amendment No. To ad orthophosphate inhibitor at the Wells 40, 120, 121, 125, 143, and 146, and add 2 GAC vessels to Well 28A GAC plant to increase the capacity to 2,500 m. Amendment o. o a a o e s s em. Amendment o. o a a o t e s s em. men men o. o activate a groun water we along with chlorination feed system, a 50,000 - gallon reservoir, and booster station at the District's Plant 9A. Amendment o. o opera e a uori a en ing aci i y a Plant 39, consisting of a new booster pump station, a blending forebay, and a static mixer. Amendment o. o acid a groundwater we wit chlorination and orthophosphate chemical feed at Plant 146. Amendment o. To install and operate an ion exchange unit to reduce nitrate from Well 132 -2. East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 2 October 2009 Annobdmfent No ° = tssue Reason for mendmen# Amer clmTan o. o reac iva e a groundwater well with chlorination and orthophosphate chemical feed at Plant 146. _-_Amndmen o. o use Mill Greek water as a raw wa er source for the Disch Water Treatment Plant also known as Plant 134 _7�m_n_d`m;n o. to reactivate Well 27 and to install an operate two (2) ion - exchange well head water treatment units to remove Perchlorate and nitrate, respectively, from groundwater produced from Well 27. —Amndmen o. o a a - o e s s em AiFe-n-Ument No. 12 o ms all and operate two ion - exchange wellhead water treatment units to remove perchlorate and nitrate from groundwater produced from Well 107 __Amen_d_M_E:n o. To add Well o the s s em By permit amendment application, dated December 9, 2008, the District requested to operate a dual treatment facility that includes ion- exchange and blending at Well 40A. One ion exchange treatment will remove uranium, the other will remove nitrate from water served by Well 40A. Along with the permit amendment application, the District submitted the design information, a water quality monitoring plan, an Operations and Maintenance Plan, Process and Instrumentation Diagrams, and California Environmental Quality Act (CEQA) documentation for the treatment facility. The purpose of this report is to document the Department's review of the permit ,amendment application for the ion - exchange treatment systems, and make recommendations regarding the issuance of an amended permit to the East Valley WatE)r District. The Permit Amendment Application is in the Appendix A. E3. Background Information East: Valley Water District serves water to approximately 68,000 persons through 21,827 service connections in the City of Highland. The District obtains its groundwater frorr, 20 vertical wells and three surface water sources (one of which is considered standby'). In September of 2005, Well 40A was inactivated due to increasing levels of uran ium over the MCL of 20 pCi /L. While in the permitting process for installing uranium treatment for Well 40A, levels of nitrate began to exceed the MCL of 45 mg /L which necessitated a revision of the treatment system. East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 3 October 2009 Levels of nitrate and uranium at Well 40A range from 20.2 mg /L (1994) to 47 mg /L (2009) and 11.5 pCi /L (1996) to 48.5 pCi /L (2006), respectively. The District decided to use ion exchange and bypass blending to treat the 1500 gpm (gallons per minute) produced by the well. The treatment facility purports to reduce nitrate and uranium from Well 40A to treatment goals of 26.9 mg /L and 10 pCi /L, respectively. The blending goals for the facility are 30 mg /L and 14.1 pCi /L for nitrate and uranium, respectively. C. Sources of Information Information for the preparation of this report was obtained from the submittals by the District, a field inspection of the well and treatment facility on September 2, 2009, and a review of files and records of the San Bernardino District office of the Drinking Water Field Operations Branch. II. INVESTIGATION FINDINGS A. Well 40A Well 40A is the sole source of water supply to the uranium and nitrate treatment plant located at the well site. Well 40A is located in an industrial area in the City of Highland, of San Bernardino County, California. The table below lists the ranges of detection for nitrate and uranium. Table 2: Historical Analytical Data Since 1994 Chemicai`Name `.;`, DetectedR e' last.Sam te': Date : <,: Nitrate 25.2— 47 m /L 47.0 m /L 8102/09 Uranium 11.8 — 48.5 Ci /L 131 Ci /L 8/02/09 B. Treatment Facility Overview The treatment facility is located onsite with Well 40A site and has been designed to remove uranium and nitrate from groundwater that will be extracted from Well 40A. The treatment facility consists of a Basin Water (soon to be called Envirogen Technologies) Ion Exchange Replaceable Resin (BWiXRR) wellhead treatment unit for removal of uranium followed by a Basin Water Ion Exchange (BWiX) well head treatment unit for removal of nitrate. These two treatment units are manufactured at Basin Water's Rancho Cucamonga, California production facility. The treated water is also disinfected with liquid sodium hypochlorite to maintain a detectable residual. A portion of the flow from the uranium treatment unit (200 gpm) is diverted to blend with the nitrate IX treated effluent in an inline KOMAX mixer prior to entering the distribution system. East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 4 October 2009 Overall Design Both treatment units are designed with a multiple small bed design concept. This design utilizes multiple small ion exchange beds operating in parallel to generate treated water. These beds are staged such that each in service bed is at a different stage of exhaustion. Consequently, the effluent water quality is more consistent since it is always the average of multiple beds which are each operating at evenly staggered points on their breakthrough curves. The Nitrate treatment unit contains 18 beds along the walls of the treatment unit container with 15 active beds at any one time, The Uranium treatment unit has 20 beds with all 20 online at a time. Each system is designed to Equally split the system inlet flow between all online beds. 'The core components of each treatment unit are housed within the Treatment Unit Container, a prefabricated steel container. Ancillary devices such as pre - filters, storage tanks, pumps, mixers, and other associated hardware are located externally, adjacent to the Treatment Unit Container. Media The nitrate treatment unit will be using a regenerable SIR - 100 -HP (High Performance) strong base: anion exchange resin manufactured by ResinTech Inc. This nitrate selective resin is certified to the ANSI /NSF Standard 61 by the Water Quality Association, an ANSI- accredited listing organization. When the resin reaches its absorption capacity (at about 455 Bed Volumes or BVs), it is put through the regeneration process as a fresh bed comes online. The: uranium treatment unit uses a nonregenerable SBG1 strong base anion exchange resin also manufactured by ResinTech Inc. The resin is NSF Standard 61 approved by the Water Quality Association. When the resin is exhausted (roughly 75,000 BVs), it is put offline and replaced with an unused resin. All resin is disposed after use. The! efficacy of nitrate selective resins like SIR - 100 -HP in removing nitrate from potable water supplies have been demonstrated at length in other treatment plants already in operation by the District such as Plant 107 and Plant 27, therefore a pilot study was not performed. However, Basin Water used a proprietary software simulator to calculate the expected bead volumes for both resins by taking into account the specific water quality of the source being treated. The affinity of uranium for strong base anion exchange resins is over 100 times greater than that of other common ions like sulfate and nitrate at pH levels between 6.09 and 9.0 (Anthony Wachinsky, Ion Exchange Treatment For Water, pg 191). Therefore, both beds in series would be capable of selectively removing first uranium then nitrate from the water produced by Well 40A. East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 5 October 2009 Operations Each treatment unit container is provided with a Programmable Logic Controller (PLC). The instrumentation and control system provides fully automatic controls and monitors the operation of the ion exchange unit and ancillary devices. The PLC controls all process equipment by executing a series of custom programmed control algorithms. The PLC monitors values from process instrumentation as well as operator entered commands and set points and executes control actions based on these values. A desktop computer provides the operator interface for process monitoring and controls as well as data logging functions. Advisory alarms and shutdown alarms are provided by the treatment unit. Advisory alarms are for any condition that although not affecting water quality may indicate an impending problem, which could later cause a system pause or automatic shutdown. Shutdown alarms, are activated upon any equipment failures or water quality abnormalities. Shut down alarm conditions will cause the unit to automatically shutdown production. The ion exchange vessels are controlled by a PLC. The PLC of each unit connects to the District's SCADA system to control the treatment system. The Well 40A pump is activated primarily by the Time Clock Operation of SCADA or by the tank levels of Plants 39 or 33. A series of CLA -VAL's ensure that only treated water reaches the distribution system. Upon well startup, all flow pumps directly to waste through a Normally Open Pump Control Valve #1. After a set period of time, Valve #1 starts to close and signals the Normally Closed Valve #2 to open and maintain a flow rate of no more than 1500 gpm to the Uranium IX Vessel. The opening of Valve #2 triggers the opening of Valves #3 and 4 which control flow into the Nitrate IX Vessel and the Bypass, respectively. Valve #3 is controlled to maintain a flow of no more than 1300 gpm to the inlet of the Nitrate IX Vessel and Valve #4 limits the bypass flow to no more than 200 gpm. When the flow through the Nitrate IX Vessel, measured at Valve #5, equals the Nitrate IX Vessel design flow rate of 1300 gpm, Valve #6, the Normally Open Valve to Waste downstream of the IX Blended Effluent, begins to close. Valve #6 then signals the chlorination injection pump to start up and starts to open Valve #7 to allow treated water into the distribution system. A valve control and site plan can be found in Appendix G. C. Uranium Ion Exchange Treatment Unit Pre - treatment Raw water from the well is pretreated with a filter system consisting of 14 bag filter units to remove particulate matter in the well water prior to entry into the BWiXRR treatment unit for uranium removal. This protects the beds from fouling by particulate matter. The feed water filter system is located externally of the ion exchange vessel's container East: Valley Water District Eng nee:ring Report- Permit Amendment No. 05- 13 -09PA -046 Page 6 October 2009 (Treatment Unit Container). Each bag filter is rated at 100 gpm. The bag filters are equipped with 5 micron filters and arranged in parallel configuration. The effluent from the bag filters is conveyed to a header for distribution among the uranium ion exchange vessels. Unit Design The uranium treatment unit consists of 20 vessels which are 36 inches in diameter and loaded with 25 cubic feet of resin (vessel size of 185 gallons). The vessels operate at rate of approximately 10.6 gpm /ft2 of resin surface area and 75 gpm of flow per bed. The Ion exchange vessels are housed in a 10 feet x 40 feet x 9 feet treatment unit conlainer. This unit is designed to treat a maximum treatment capacity of 1,500 gallons per rninute (gpm). The ResinTech SBG1 will be replaced with fresh resin after it reaches absorption capacity. Based on the software simulation, the designed treatment unit at Well 40A is :set to take a bed offline after it reaches 75,000 BVs. In order to indicate the expected bed life of the vessels, the first and last bed in sequence will initially be loaded with 50% and 75% of the design resin capacity of 25 cubic feet, respectively. The expected life of bed 1 and bed 20 are 7.7 months and 11.5 months respectively. Should these bed lives differ substantially from the expected bed life, the expected bed life of the remaining units will be adjusted accordingly. !Dpe rations Actual flow through the unit is dictated by the raw water feed rate. The beds are controlled to keep 20 beds in service, adsorbing uranium, until bed 1 and bed 20 are exhausted. At this time, the remaining 18 beds will continue to run until the effluent concentration is greater than 5 pCi /L but less than 10 pCi /L. Finally, all 20 beds will be changed out with new resin at the same time and placed back into service. The system is designed to equally split the system flow between all online beds. At this point, a replacement: truck will be brought on site to load fresh resin and unload the spent resin from the vessels. All spent resin will be disposed of by appropriately licensed personnel with the permission to dispose and transport radioactive waste. D. Nitrate Ion Exchange Treatment Unit The nitrate treatment unit is located at the Well 40A site and is in series following the uranium treatment unit. The effluent from the uranium treatment facility is conveyed to the nitrate treatment facility for removal of nitrate along with a portion of flow not to exceed 200 gpm. The well pump provides enough pressure to pump the well water through uranium and nitrate treatment system and to subsequently pump the treated water for delivery to the District's distribution system. East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 7 October 2009 Svstem Desion The nitrate treatment unit is a Basin Water IX unit, which consists of 18 vessels and is designed to treat a maximum treatment capacity of 1,300 gpm. Each vessel is 36 inches in diameter and loaded with 25 cubic feet of resin (vessel size of 185 gallons). The vessels operate at rate of approximately 12.3 gpm /ft2 of resin surface area (or 86.7 gpm per vessel). The Ion exchange vessels are housed in a 10 feet x 40 feet x 9 feet treatment unit container. The resin used for this nitrate treatment unit is ResinTech SIR - 100 HP, which will be regenerated at the site. The adsorption capacity of 455 BVs was calculated based on knowledge of the beds breakthrough curve characteristics established through computer modeling. This adsorption capacity of a bed is defined by a total amount of raw water that can flow through the bed before breakthrough occurs. This will be proven through testing at the initial startup of the unit. The treatment goal established by the District is to maintain a nitrate concentration of less than 26.9 mg /L in the water leaving the nitrate treatment unit and 30 mg /L in the treated water delivered to the distribution system downstream of the bypass blend. The BWiX prevents cross connection between the ion exchange unit, its processes fluids, waste brines, and the water in the distribution system by physical isolation, reduced pressure backflow devices, check valves, instrumentation including conductivity and nitrate online analyzers, as well as PLCs specifically programmed to prevent cross connection and water quality excursions. Operations Each bed is equipped with six automatically controlled valves that allow the control system to cycle each bed through absorption and regeneration and rinse cycles. The operation of the 18 vessels is such that three vessels will always be in regeneration, offline or ready to be returned to service which allows a maximum of 15 beds in service at one time. The regeneration cycle is an automatically controlled multi -step process consisting of several specific generation and rinse steps for each bed. Regeneration and rinsing details are in the Operations and Maintenance Manual enclosed in Appendix C. Beds are sequenced such that at any given time only a specific combination of bed steps are possible. This is required for proper function of the regeneration (regen) and rinse cycles as well as for the prevention of cross connections. The control system will allow any number of beds to be in the absorb step. The control system will allow one bed to be in Regen 1 step and one bed to be in the regen 2 step simultaneously. All rinse functions are locked out when regen steps are active. Likewise the control system will allow one bed in the Rinse 1 step and one in the Rinse 2 step simultaneously. All regen East: Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 8 October 2009 functions are locked out when rinse steps are active. All regen and rinse functions are locked out if the unit is in "pause" mode. The treatment system is monitored and controlled by a PLC with multiple operational indicators and water quality parameters including nitrate. One continuous nitrate analyzer is available for the combined IX vessel effluent. In normal operations nitrate analyzer continuously monitors the IX blended effluent water. Numerous reliability features include warning alarms and automatic shutdowns when specific set points are reached or exceeded. Two of 8,700- gallon brine waste water storage tanks are used to store waste products created by the regeneration and rinse processes. These tanks are located outside of the Treatment Unit Container. The waste will be hauled away for off -site disposal, which is handled by Basin Water. :indium chloride will be used to make brine solution for regeneration. The Operations sand Maintenance Manual (Appendix C) contains a list of ANSI /NSF Standard 60 certified salt produced by manufacturers Cargill Salt and Morton International — Morton Salt Approximately 42.6 tons of salt will be stored on site to create a saturated salt (brine) ;solution for the regeneration process. A stock 12 %, Sodium hypochlorite solution will be used for post chlorination to maintain a detectable: chlorine residual in the treated water verified by an online chlorine analyzer. Prechlorination is not provided. E. Monitoring Plan and Reliability Prior to the delivery of potable water, Plant 40 will undergo a demonstration test as indicated in Section 11 of the Operations and Maintenance Manual for a period of 24 hours where the efficacy of treatment will be verified. The initial run sampling protocol will then be followed until the first resin change out on all vessels of the uranium unit and at least the first 30 days of operation for the nitrate unit to ensure that the treatment goals are being met. After that time, the normal monitoring protocol will be followed. The two tables below show the monitoring described in the Operations and Maintenance plan. Table 3: Sampling Protocol for Initial Run Saran > Roiii'# Sern ie: -T pone.-:; Well 40A — Raw ,36.10064 -025 Weekly for Nitrate and Monthly for Uranium IX effluent header Every 2 days for Nitrate _Nitrate Nitrate highest bed effluent _ Every 2 days for Nitrate East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 9 October 2009 Uranium IX effluent header Monthly for Uranium Uranium Beds 1 and 20 Monthly for Uranium effluent Weekly for Nitrate Well 40A — IX Effluent Weekly for Nitrate and Monthly for Uranium, Weekly for 3610064 -054 Total Coliform Table 4: Sampling Protocol for Normal Operations °5ar ie P.oint amp e. recluent Well 040A — Raw (3610064 -025) Monthly for Nitrate, Monthly for Uranium and Gross Alpha Nitrate IX effluent header Weekly for Nitrate Nitrate highest IX bed Weekly for Nitrate Uranium IX effluent header Monthly for Uranium and Gross Alpha Uranium bed 1 & 20 effluent I Monthly for Uranium and Gross Alpha Well 40A - IX Combined Effluent (NO3 and U) 3610064 -056 Weekly for Nitrate and Total Coliform, Monthly for Uranium and Gross Alpha for Compliance) The advisory alarm and shutdown alarm conditions and set points are listed in the following two tables. Set point values will be established during the demonstration test. Table 5: Advisory Alarm Conditions Raramefer : , VI$'o `:AiaT Coti�dltton...': Feed Water Pressure Low Discharge Water Pressure Low Feed Water Flow Low Re en flow Low Rinse flow Low Salt Tank Liquid Level Low Feed Water Conductivity High Product Water Conductivity High Feed - Productivity Conductivity Difference High Product Water Nitrate High Blended Water Nitrate High Table 6: Shutdown Alarm Conditions Parameter`:::. Adxiso Alai'iri:Gonditioh Sef olnt - Blended Nitrate High TBD Treated Nitrate High TBD East: Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 10 October 2009 Both Nitrate Analyzers Fail If both have poor or no Feed Water Pressure signal, shutdown 50 psi Product Water Conductivity High 2200 us Feed- Product Conductivity High 500 us _Delta absolute Feed- Product Conductivity High 30% _(Delta percentage) Salt Tank Liquid Level Low (from level 20 inches transmitter _ Regen Flow_ Low -low 5 gpm Regen Time Too Long If the regen cycle does 45 minutes not complete in 45 minutes Rinse Flow Low -low 5 gpm Rinse Time Too Long If the rinse cycle does not 45 minutes complete in 45 minutes _ Waste .storage Tank Level High -High (from level 9.25 feet switch Waste ,storage Tank Level High -High (from level 8.75 feet transmitter _ Emerge_n�Stop Signal at control point Instrument Failure Any analog instrument not providing valid signal HMI Computer Failure HMI software not communicating with PLC _ PLC; Faliure PLC faulted or not running _ a� Filter DP High-High 15 psi Sunjp L.evel High From switch Sump Running too long High 20 minutes In addition, the treatment unit is controlled such that the unit will pause when there is no flow to the unit. The "system pause" conditions are listed in the table below. Once the condition that caused the pause to be triggered returns to normal, the unit will automatically resume normal operations. Table 7: System Pause Conditions F?r2meter:r stem'Rat §eCoild 1,n Feed Water Pressure Low 50 psi Treated Water Flow Low TBD Discharge Water Pressure Low 50 psi East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 11 October 2009 F. Compliance with California Environmental Quality Act (CEQA) The California Department of Public Health (CDPH) as "responsible agency" pursuant to CEQA has reviewed the Mitigated Negative Declaration prepared by Tom Dodson & Associates for East Valley Water District (EVWD) dated November 2005. The document was distributed to the public and circulated through the State Clearinghouse (SCH #2005111015) for a 30 -day review period beginning on November 3, 2005, and ending on December 2, 2005. One written comment was received during the review period. The project was adopted and approved by the EVWD Board of Directors on December 13, 2005. The EVWD filed a Notice of Determination through the San Bernardino County Clerk's office on December 16, 2005, and the State Clearinghouse on December 27, 2005. On August 2009, the EVWD completed an Addendum No. 1 to the Mitigated Negative Declaration in accordance with CEQA Guidelines Section 15164. The Addendum to the Mitigated Negative Declaration was necessary to evaluate the environmental effects of the installation and operation of an ion exchange nitrate treatment unit. The Addendum was adopted and approved by the Board of Directors on August 11, 2009. The District filed a Notice of Determination through the San Bernardino County Clerks office on August 13, 2009, and the State Clearinghouse on August 17, 2009. Pursuant to the California Department of Fish and Game Code Section 711.4, a copy of the filing fee receipt is attached to the Notice of Determination. CDPH has considered the Mitigated Negative Declaration together with all comments received during the environmental review period and hereby makes the following finds that the project will not result in any significant impacts to the environment. The CEQA documentation for this project is enclosed in Appendix B. III. APPRAISAL OF SANITARY HAZARDS AND PUBLIC HEALTH SAFEGUARDS The design of the treatment system, which includes the uranium treatment unit and the nitrate treatment unit, and reliability features installed have adequate redundancies to prevent water exceeding the acute nitrate MCL of 45 mg /L and the chronic uranium MCL of 20 pCi /L from being delivered to the public. The operation of the nitrate IX vessels producing treated water is staged so that the failure of one bed to adequately remove nitrate is mitigated when the bed effluent is blended together with the effluent of the other beds resulting in low nitrate in the IX effluent. The treatment process is controlled by a continuous nitrate analyzer which limits the concentration of nitrate in the combined IX effluent by initiating a well shutdown should the nitrate levels exceed the IX vessel treatment goal of 30 mg /L. Since the uranium IX treatment plant is designed to run for approximately 1.3 years before needing a resin changeout, bed 1 and 20 will be characterized for uranium breakthrough in order to more accurately predict the eventual breakthrough of the remaining beds for the initial run only. All the exhausted resin is East Valley Water District. Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 12 October 2009 designed to be replaced when levels of uranium rise to above 5 p /Ci /L but before the effluent reaches 10 pCi /L (half the MCL) to avoid delivering uranium water in excess of the MCL to the distribution system. 'The Operations Plan does not provide information regarding instrument calibrations. Online nitrate readings from the analyzer must be compared with the weekly nitrate compliance monitoring to monitor the accuracy of the analyzer. The Operations Plan must establish criteria for nitrate analyzer calibration when the analyzer exceeds the range of accuracy of the laboratory nitrate result. The manual must also specify that all instruments requiring calibration be calibrated as recommended by the manufacturer, at a minimum. The manual must also establish criteria for routine maintenance activities at the plant. The ion exchange resins provide a media for bacteriological growth to occur. Continuous and reliable chlorination is required on the IX effluent, and a detectable free chlorine: residual must be maintained in the IX effluent at all times. The District provides an online chlorine analyzer on the blended treatment unit effluent and the advisory alarm is set to ensure a detectable free chlorine residual is maintained in the IX effluent at all times. As a potential generator of radioactive material, the District shall comply with all applicable regulations in CCR, Title 17, Division 1, regarding the possession, use, and disposal of radioactive material. The CDPH, Radiologic Health Branch oversees the issuance of General and Specific licenses authorizing the possession and use of source material for research, development educational, commercial or operational purposes and can be reached at (916) 327 -5106. Basin Water handles waste disposal and transport of the spent resin from the uranium removal unit through a 3`d party contractor , Thomas Gray & Associates. Generation of the radioactive waste onsite is covered by Basin Water's license to possess radioactive material granted by the Radiologic Health Branch of the Department of Public Health. IV. CONCLUSIONS AND RECOMMENDATIONS 'The Department of Public Health, Division of Drinking Water and Environmental Management, Drinking Water Field Operations Branch finds that the sources, works, and operations as described in this report are capable of providing a safe, wholesome, and potable water supply. It is anticipated, based upon available information, that the quality of water delivered will meet all applicable State Drinking Water Standards. Issuance of an amended domestic drinking water supply permit by the California Department of Public Health to the East Valley Water District is recommended subject to the following conditions: East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 13 October 2009 1. The District shall comply with all the applicable requirements set forth in the California Safe Drinking Water Act, California Health and Safety Code, and any regulations, standards, orders adopted there under. 2. The District shall maintain an Operator's Log Book to record all activities, events, and problems with the operation of the treatment plant. The book should contain at least all daily log sheets completed by the operators. 3. The District shall develop an operational history of the performance of the IX resin to monitor changes in raw water quality and IX resin capacity. The history shall be used to determine plant process settings and IX resin degradation. 4. The only approved source of water supply for the treatment facility is Well 40. Water produced by Well 40 shall be treated by the proposed IX unit for uranium removal followed by the proposed IX unit for nitrate removal. No bypassing will be allowed of either treatment unit unless it is a part of the blending operations. 5. All chemicals used for regeneration and disinfection shall be certified to meet the ANSUNSF 60 Standard for drinking water additives. 6. All personnel who operate the uranium and nitrate treatment plant shall be certified in accordance with Title 22, Section 63765, California Code of Regulations (CCR). A chief operator possessing a minimum Grade T2 operator certificate, or higher, shall be responsible for decisions for day -to- day operations of the plant. All shift operators at the plant must possess a minimum Grade T1 operator certificate or higher, and act under the direct supervision of the chief operator. See Appendix E for the classification worksheet. 7. The nitrate IX treatment process shall not be operated at a flowrate in excess of 1,300 gpm without an approval from the Department. The uranium IX treatment process shall not be operated at a flowrate in excess of 1,500 gpm without an approval from the Department. 8. The bypassed water from Well 40 shall not be allowed to operate at a flowrate in excess of 200 gpm past the Nitrate IX treatment unit without an approval from the Department. 9. The District shall continuously disinfect and maintain a detectable chlorine residual in the blended effluent before delivery to the distribution system. East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 14 October 2009 10.The alarms, auto - dialer, and automatic shutdowns physically tested at least quarterly. Records of the be maintained by the District, and made available to request. of the plant shall be quarterly testing shall the Department upon 1'I.AII instruments, including but not limited to chemical analyzers and flow meters, shall be calibrated at the frequencies and by the methods recommended by their respective manufacturers. Records for all instrument calibrations shall be maintained by the District, and made available to the Department when requested. 12.The treatment plant operations shall be optimized to achieve a blended nitrate concentration in the plant effluent of 36 mg /L at all times. 13. The nitrate IX effluent shall not exceed a nitrate concentration of 45 mg /L at any time. Within 24 hours after being notified by your laboratory any detection of nitrate at levels above 45 mg /L of a single sample of the nitrate IX effluent, the District shall inform the Department, investigate the cause, and collect confirmation sample(s) to confirm the result. 14. The uranium IX effluent shall not exceed the uranium MCL of 20.0 ug /L at any time. The compliance with the gross alpha and uranium MCLs of 15 pCi /L and 20 pCi /L, respectively, will be based on a running monthly average of the treated effluent. 15. Prior to operating the treatment system and delivering the treated water to the distribution system, total coliform (and E. Coli if necessary) monitoring shall be conducted at the combined effluent of these two treatment units and the result must be total coliform absent prior to placing the treatment systems into service. Weekly coliform monitoring will be required for the effluent thereafter. 16. The results of the combined effluent and blended water shall be reported to the Department via Electronic Data Transfer (EDT) using the following Primary Station Code (PS Code): 3610064 -056: Well 40A - IX Combined Effluent (NO3 and U) 17. The following monitoring will be required for the routine operations: Table 8: Sampling Protocol for Normal Operations Sample F'nrnt Sample Frequency' Well 040A Raw (3610064- Weekly for Nitrate, Monthly for Uranium and Gross Alpha East Valley Water District Engineering Report- Permit Amendment No, 05- 13 -09PA -046 Page 15 October 2009 Sample Point Sara► `Ie Fre uenc 025 Nitrate IX effluent header Weekly for Nitrate Nitrate highest IX bed WeekIV for Nitrate Uranium IX effluent header Monthry for Uranium and Gross Alpha Uranium bed 1 & 20 effluent Monthly for Uranium and Gross Alpha Well 40A - IX Combined Effluent (NO3 and U) 3610064 -056 Weekly for Nitrate and Total Coliform, Monthly for Uranium and Gross Alpha (for Compliance) 18.Any proposed change in the monitoring frequency for the treatment plant is subject to prior review and approval from the Department. 19. The District shall notify the Department within 24 hours whenever any of the following occur: a) The effluent from the IX facility exceeds a nitrate concentration of 36 mg /L when detected by the continuous nitrate analyzer, or 45 mg /L when detected in a grab sample analyzed by a certified laboratory. b) There is a failure to maintain a detectable disinfectant residual in the blended water delivered to the distribution system. c) There is an incident or discovery at the treatment facility that may adversely affect the potability of water for domestic use. 20.The District shall notify the Department of any change in ion exchange resin or manufacturer of resin. Any change of resin or manufacturer of resin must be first reviewed and approved by the Department prior to use. 21.The treatment units shall be operated as described in the Basin Water operating procedure manual submitted with the permit amendment application (Appendix C). Changes to the plan must be first reviewed and approved by the Department. 22. Within 60 days following one year of treatment plant operations, the District shall submit a report summarizing the performance, maintenance, and problems encountered, if any, together with the corrective actions for the treatment plant. 23.The District shall submit a monthly report of treatment plant operations. The report shall include a summary of all water quality monitoring results, a summary of events (alarms and shutdowns) triggered by the reliability features of the plant operations, the lab results of all monitoring, and the plant performance data sheet showing the daily blend calculations. This East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 16 October 2009 report shall be submitted to the Department by the tenth day of the following month. 241.The only approved sources of supply and treatment for the District are listed in the table below. No other source of water shall be used by the District for domestic purposes without first applying for and obtaining a permit amendment from the Department. Table 9: ADIDroved Sources and Treatments A{)j�roved a : ,2�W source'::: Treatmen# Plant Associated rainy water PS Codes Tratrnent sources Santa Ana 3610064 -013 Prechlorination, River coagulant & polymer injection, contact State Project 3610064 -036 clarification /filtration Wafter Philip A. Disch SWTP — Treated (3610064 -002) thru a Roberts Pacer II unit, post - chlorination, _ orthophosphate Milli Creek 3610064 -049 injection, sodium hydroxide injection (optional) Well 009A 3610064 -016 None Chlorination Well 011A 3610064 -017 None Chlorination Well 012A 3610064 -018 None Chlorination WEI1024A 3610064 -019 None Chlorination Well 0248 3610064 -020 None Chlorination Well 025A 3610064 -021 None Chlorination Well 28 GAC Effluent Vessel 1 (3610064- 03428G1) Well 28 GAC Effluent Vessel 2 (3610064- 03528G2) Granular activated Well 028A 3610064 -023 Well 28 GAC Effluent Vessel 3 carbon to reduce PCE, (3610064- 03728G3) chlorination Well 28 GAC Effluent Vessel 4 (3610064- 03828G4) Dist Sys -Well 28 -GAC combined effluent 3610064- 047TRTD East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 17 October 2009 Approvetl ;' Raw Source,` raw;wa #er PS Codes Trea #mt Plant Associatetl Treatment sources <::` Chlorination at Well 039 and then blending Dist Sys — Inter. PZ supply to with distribution system Well 039 3610064 -024 blend w/ 39 (3610064 -045) water from the Plant 39 Blended water intermediate pressure (3610064 -044) zone to reduce fluoride concentration in Well 039 Ion exchange to Well 040A 3610064 -025 Well 40A - IX Combined Effluent reduce Uranium and - Raw (NO3 and U) (3610064 -056) then Nitrate, chlorination City of San Bernardino 3610064 -050 None Purchased Ion exchange to Well 107 3610064 -028 Well 107 — IX Effluent 1 reduce Perchlorate (3610064 -054) and then Nitrate, chlorination Chlorination, Well 120 3610064 -029 None orthophosphate (Cram) injection Chlorination, Well 125 3610064 -015 None orthophosphate injection Well 141 3610064 -031 None Chlorination McDaniel Chlorination, Well 142 3610064 -042 None orthophosphate injection Well 143 Chlorination, (Abbey 3610064 -033 None orthophosphate Well ) injection Chlorination, Well 146A 3610064 -046 None orthophosphate injection East Valley Water District Engineering Report- Permit Amendment No. 05- 13 -09PA -046 Page 1 B October 2009 Approved Raw Source raw w. #er PS Codes Treatment Plant Associated Treatment sourC6:s Well 146 Well 146 (Ranch Well) – Treated Chlorination, (Ranch 3610064 -032 (3610064- 040TRTD) orthophosphate Welly _ injection Well 147 - Treated Chlorination, Well 147 3610064 -039 (3610064- 041TRTD) orthophosphate injection Well 27- Treated Perchlorate removal Well 27 3610064 -022 (3610064- 052TRTD) (IX) & followed by nitrate removal (IX) & Chlorination WE 32-5 3610064 -053 None Chlorination This amendment shall be appended to and shall be considered to be an integral part of the Domestic Water Supply Permit issued to the District on August 26, 1996. FOR THE CALIFORNIA DEPARTMENT OF PUBLIC: HEALTH Report prepared by: Z!; �� Ocf Eric Zuniga Date Sanitary Engine r Report reviewed by: �� —� / p /a awf Sean F. McCarthy, P.E. Date Senior Sanitary Engineer San Bernardino District 8'OV. 12-av► Alle pp ► N ev NOT TO SCALE L.REDUCER SEE SHE�T 2 0 of i 0 H.B. f'BACKFLOWDEWCE MAW METER 4 FH 3rd Street I SHEET 1 OF EAST VALLEY WATER DISTRICT TITLE CHECKED BY CHECKED By APPROVED By PLANT 40 A I LOCATION DRAWN BY REVISION JOB NO. 3rd Street, 530' East of - Justin Parker I W 2.373 DAM SME DWG. NO. Palm Avenue August 26, 2009 1 NOTTOSCALE D-P-40A ' WELL 40A 1 II II WELL VENT °II AIR vac � 8 PRd SI 1 NOT TO SCALE f2•FLG. xFLG III A TROSDSURE I TRANSDUCER 1 SUTTERFLYVALVE III cv1 C�H.9. b � 1 0 III 0 ' SP rcorPEa _ _ _ ' ' - �a: ANALVrER_ _ ® i 1'COPPER = to, 12' Wi �I 2 $ ply" REDUCER q 01 4'8.0. W SP 84-2 rl pie, x REDUCER 1 v i 6'x8• v H.B. TRM�SDUCER ® ' , O F REDUCER 1 81C.MLBP. 1 © H T 4A .T XOMAY �zLy1 Y MV ER Op 8'x 10' SP REDUCER m x REDUCER 11 of 1 S 1 1 P 1 1 L 0 1 1 3A b ® 1 coPV 1 � CLA•VAL CONTROL VALVES: MANUAL VALVES. A- 4'FCG G- GATEVALVE CV-1 6' CIA -✓AL 161-021 B 4'FLG. XFLG. GATE VALVE CV-2 C 12' FIG. XFLG BUrTERFLYVALVE CV-3 8- CLAAVAL(1314CI)/81-02) VAL(13I -VCI) D 8'FLG. XFLG. BUTTERFLY VAL VE CV-0 6'CLA- 6'CLA•VAL(131-VCi) E 1071.G. XFIG. BUTTERFLY VALVE CV-6 8'CLA- VAL(61.02) F 10'FLG. XFLG. BUTERFLYVALVE CV-6 6 G 8'FLG XFLG BU77fRfLY✓ALVE CV-7 -CLA -V L (SWING f1'CLA -VAL (SWINGCHfCK) H 8' FIG. XFIG. BUTTERFLYVALVE PR.1 4- CLXVAL FIR V(5001) I 8'FLG. XFLG. BUTTERFLY VALVE J 8'FLG, XFLG. BUTTERFLY VALVE FLOWMETERS. K 8'FLG XFLG. BUTTERFLY VALVE L S'FLG.XFLG. BUTTERFLY VALVE ?A TFLOWMETER 16 1 (TR-) M 6'FLG. XFLG. 8U7ERFLY VALVE 34 8'MAG METER (TIGERMAGEP FM 656) N 6* FIG, X FIG. BUTTERFLY VALVE 4A 6- MAG METER (TIGERMAGEPFM656) 0 ITFLG. XFLG. BUTTERFLYVALVE 5A B'MAG METER(TIGERWGEP FM 656) P 1711G. XM.J. SUTTERFLYVALVE R 20'FLG. XM.J. BUTTERFLYVALVE SAMPLEPO/NTS.• S 20'FLG.XFIG. BUTTERFLY VALVE SP -1 RAW WATER SAMPLE POINT (PS CODE 361W6W25) T 12'FLG. XM.J. BUTTERFLY VALVE SP -2 EMERGENCY CHLORINATION POINT SP-3 URANIUM EFFLUENT SAMPLE POINT SP4 NITRA TE EFFLUENT SAMPLE POINT SPS COMPLIANCE POINT FOR FINAL SAMPLING (PS CODE ) SHEET 2 OF 2 EAST VALLEY WATER DISTRICT _7 TITLE CHECKEDBY CHECKEDBY APPROVED fly PLANT 40 A LOCATION DRAWN BY REVISION JOB NO. 3rd Street, 530' ± , East of Justin Parker W2.373 DATE SCALE DWG. NO. Palm Avenue August 26,2009 NOT TO SCALE D- F`-40A Memorandum To: Bob Martin, General Manager R From: Ron Buchwald, District Engineer �gl� Date: 10/8/2009 LL Re: Use of Reserve Funds to cover Capital Improvement Costs until the Acquisition of Debt. As part of the District's approved fiscal year budget of 09/10, several capital improvement projects were approved that were to be funded by the acquisition of funds through debt proceeds scheduled to occur in the spring of 2010. Most of the projects listed will take most of the fiscal year to complete and are needed to be complete this fiscal year to meet scheduling and regulatory deadlines. The Plant 134 project and the Vine & Union Water Main Replacement Project have already begun. The projects that are to be funded by the acquisition of debt along with the amount to be funded by said debt is as follows: Plant 134 Upgrade and Expansion* $4,077,000 Plant 150 Perchlorate Treatment Plant (phase 1)* $1,185,000 Vine & Union Water Main Replacement Project $ 290,000 Live Oak Water Main Replacement Project $ 140,000 Conejo Sewer Main Replacement Project $ 900,000 Oi Street Water Main Project (PI 151 to P140) $ 50,000 Headquarters Project $ 100,000 * These projects are in line to receive low interest loans and / or grant funding. Only a portion of these costs will need to be paid by alternate means, as the projects are currently in design only. Staff estimates that approximately $725,000 will be spent on the Plant 134 project by next spring (the time estimated where debt acquisition will take place). The Plant 150 project will need approximately $50,000 to get to next spring. The rest of the projects are estimated to need up to the full amount listed by the time of the debt issue if kept on schedule. However, not all the projects listed will be complete by October 8, 2009 the time of the debt issue so this is a worst -case amount. In total, the District will need up to $2.25 million dollars to pay for these projects. According to the Finance Department, the District still has approximately $620,000 left in the 2004 Municipal Finance Loan that was restricted for use on the Headquarters Project but recently authorized to be used on the Plant 150 and Plant 134 projects. The amount needed for these three projects exceed the amount remaining on the loan. If you apply the loan proceeds against the total amount, the amount needed on a temporary basis from reserves would be approximately $1.63 million. In addition, there are Capital Improvement Projects that are listed under future fiscal year budgets that will need to begin this year due to circumstances that have developed. The projects are as follows: Plant 40 Booster Station $300,000 Bruce Street et al Water Main Project $ 50,000 The cost listed is the estimated amount needed for this year. The Plant 40 Booster Station is needed now due to the failure of Well 120. The District desperately needs to replace the water into the Upper Zone prior to next summer. The District was just able to make it through the end of the summer without Well 120. The City of Highland is planning to pave the area around Bruce Street, et al early next fiscal year (summer /fall of 2010). The City recently postponed this project until next fall so that the District can design and replace all the water mains in this area prior to paving. The water mains in this area are in desperate need of replacing (substantial leaks and undersized mains). This would bring the total cost of all projects to approximately $1.98 million. This would be a significant amount to be covered by the District's Reserve Fund. After careful consideration, two projects listed could be delayed a few months until the debt proceeds have been acquired. These projects are the Conejo Sewer Main Replacement Project and the 6`" Street Water Main Project (P] 151 to PI 40). By delaying these projects, the total cost of the remaining projects would be approximately $1.03 million. As previously stated, this would be a worst -case total and may end up less than this amount. Due to the importance and necessity of these projects, my recommendation is to allow staff the use of the Reserve Fund to pay for these projects now with the intent of reimbursing the Reserve Fund once the District has received the Debt proceeds. RESOLUTION NO. 2009.21 RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT REGARDING ITS INTENTION TO ISSUE TAX - EXEMPT OBLIGATIONS WHEREAS, the Board of Directors of the East Valley Water District (the "Issuer ") desires to finance he costs of acquiring certain public facilities and improvements, as provided in Exhibit A attached hereto and incorporated herein (the "Projects "); and WHEREAS, the Issuer intends to finance the acquisition of the Projects or portions of the Projects with the proceeds of the sale of obligations the interest upon which is excluded from gross income Ibr federal ircome tax purposes (the "Obligations "); and WHEREAS, prior to the issuance of the Obligations, which may be issued in one or more series, the Issuer desires to incur certain expenditures with respect to the Projects from available monies of the Issuer which expenditures are desired to be reimbursed by the Issuer from a portion of the proceeds of the sale of the Obligations; NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF THE EAST 'VALLEY WATER DISTRICT DOES HEREBY RESOLVE, ORDER AND DETERMINE AS FOC-OWS: SECTION 1. The Issuer hereby states its intention and reasonably expects to reimburse Projects costs incurred prior to the issuance of the Obligations with proceeds of the Obligations. Exhibit A describes either the general character, type, purpose, and function of the Projects, or the fund or account from which Projects costs are to be paid and the general functional purpose of the fund or account. SECTION 2. The reasonably expected maximum principal amount of the Obligations is $,10,000,)00. SECTION 3. This resolution is being adopted on or prior to the date (the "Expenditures Date or Dates ") that the Issuer will expend monies for a portion of the Projects costs to be reimbursed from proceeds of the Obligations. SECTION 4. Except as described below, the expected date of issue of a series of the Obligations will be within eighteen months of the later of the Expenditure Date or Dates for a Project or the date the Project is placed in service; provided, the reimbursement may not be made more than three years after the original expenditure is paid. For Obligations subject to the small issuer exception of Sectionl48(f)(4)(D) of the Internal Revenue Code, the "eighteen -month limit" of the previous sentence is changed to "three years" and the limitation of the previous sentence beginning with "; provided, ...... is not applicable. SECTION 5. Proceeds of a series of the Obligations to be used to reimburse for Project costs are not expected to be used, within one year of reimbursement, directly or indirectly to pay debt service with respect to any obligation (other than to pay current debt service coming due within the next succeeding one year period on any tax - exempt obligation of the Issuer (other than the DOCSOC/ 1311158,1/022,197 0011 Obligations)) or to be held as a reasonably required reserve or replacement fund with respect to an obligation of the Issuer or any entity related in any manner to the Issuer, or to reimburse any expenditure that was originally paid with the proceeds of any obligation, or to replace funds that are or will be used in such manner. SECTION 6. This resolution is consistent with the budgetary and financial circumstances of the Issuer, as of the date hereof. No monies from sources other than the Obligation issue are, or are reasonably expected to be reserved, allocated on a long -term basis, or otherwise set aside by the Issuer (or any related party) pursuant to their budget or financial policies with respect to the Projects costs. To the best of our knowledge, this Board of Directors is not aware of the previous adoption of official intents by the Issuer that have been made as a matter of course for the purpose of reimbursing expenditures and for which tax - exempt obligations have not been issued. SECTION 7. The limitations described in Section 3 and Section 4 do not apply to (a) costs of issuance of the Obligations, (b) an amount not in excess of the lesser of $100,000 or five percent (5 0/6) of the proceeds of the Obligations, or (c) any preliminary expenditures, such as architectural, engineering, surveying, soil testing, and similar costs other than land acquisition, site preparation, and similar costs incident to commencement of construction, not in excess of twenty percent (20 %) of the aggregate issue price of the Obligations that finances the Projects for which the preliminary expenditures were incurred. SECTION 8. This resolution is adopted as official action of the Issuer in order to comply with Treasury Regulation §1.150 -2 and any other regulations of the Internal Revenue Service relating to the qualification for reimbursement of Issuer expenditures incurred prior to the date of issue of the Obligations, is part of the Issuer's official proceedings, and will be available for inspection by the general public at the main administrative office of the Issuer. SECTION 9. All the recitals in this Resolution are true and correct and this Board of Directors so finds, determines and represents. SECTION 10. Stradling Yocca Carlson and Rauth is hereby engaged to act as Special Counsel to the District in connection with the Obligations in accordance with the fee agreement on file with the General Manager. DOCSOC/ 1311158,1 /022497 -0011 APPROVED and ADOPTED this day of October 27, 2009 AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: ABSTAIN: DIRECTORS: Approved: President of the Board of Directors of East Valley Water District (Seal) Attest: Secretary of the Board of Directors of East Valley Water District DOCSOC/I 31115M/022197-0011 SECRETARY'S CERTIFICATE STATE OF CALIFORNIA ) SS COUNTY OF ORANGE ) I, , Secretary of the East Valley Water District, hereby do certify that the foregoing Resolution was adopted at a regular meeting of the Board of Directors of the East Valley Water District held on the day of , 2009, by the following roil call vote: AYES: NOES: ABSENT: Secretary of the East Valley Water District STATE OF CALIFORNIA ) SS COUNTY OF R VERSIDE ) I, , Secretary of the East Valley Water District, hereby do certify that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2009.21 of said District and that the same has not been amended or repealed. DATED: ,2009 Secretary of the East Valley Water District 4 DOCSOC /131 1158v I /022497 -0011 EXHIBIT A DESCRIPTION OF THE PROJECT Capital improvements to the water and wastewater systems of the District more particularly described in the Capital Improvement Plan approved with the Fiscal -Year 2009 -10 budget, as follows • Headquarters Project • North Fork Pipeline • Plant 134 Upgrade • 5" Street Pipeline • :Rogers Lane /Live Oak Projects • Conejo Sewer Replacement • 'treatment Plant 150 A -1 DOCSOC/1311158,1/022497 -0011 East Valley .. Water District Board! Memorandum No. B -02 -2009 From: Brian W. Tompkins / Chief Financial Officer Subject: Investment Report for the quarter ended September 30, 2009 Recommendation: Accept and file the attached report Background: Unrestricted Investments LAIF Date: October 27, 2009 The balance held in LAIF at the beginning of the quarter was $2,753,311. During July, interest earnings related to the second calendar quarter of $5,839 were posted to the account. In addition, one transfer of $250,000 was sent to LAIF, and one transfer of $200,000 was drawn from LAIF during the quarter Third quarter earnings on the LAIF account were $6,344 at an interest rate of .90 %, down from 2.77% for the :same quarter last year. These earnings will post to our account in October. Citizen's Business Bank Wealth Management The total (book) value of the assets held with CBB increased $28,115 to $4,055,543 during the quarter ended £)/30/09. The purchase and sale of securities is shown on the supplemental schedule attached. Semi - annual interest payments received on securities in the District's portfolio were $40,992 for the quarter ended September 30, while the money market fund earned $1,058. These earnings were reduced by losses of $12,288 realized when bonds purchased at a premium, and therefore having a carrying value higher than their face value, matured. Investment manager fees paid during the quarter were $1,647 There were no transfers to or from this investment account during the third quarter. Restricted Investments Union Bank These Installment Payment Funds for the 1996 and 2001 COP issues collect monthly payments from the District, and then disburse semi - annual payments to the certificate holders in June and December. There were no payments out of these accounts in the third quarter. Monthly deposits on the 1996 issue are $51,906 — these COP's will be fully retired in December 2009. Monthly deposits on the 2001 issue are $85,934. Citizen's Business Bank Wealth Management — Unspent Loan Proceeds This account is unspent construction funds borrowed from Municipal Finance Corporation and is being invested by CB13 until the funds are drawn down. On October 13, 2009, the Board approved staff's request to earmark this balance of $616,950 for Plant 134 in order to keep that project moving forward until long -term financing can be secured from either 1) the State Revolving Fund, or 2) proceeds from a new COP issue. Fiscal Impact: LAST VALLEY WAI'E'RDISI'RIC1' INVESTMENT REPORT QUARTER ENDED September 30, 2009 `Funds held by EVWl) Under Management of an Outside Park, Local Agency Investment Fund (LAIF)(Yield) Citizens Business Bank US Treasury/ Agency Bonds CBB Money Market Fund CBB Money Market Fund Union Bank (2001 Refunding COP's Trustee) Installment Payment Fund BlackrockT -Fund Inst Shares Union Bank (1996 Refunding COP's Trustee) Installment Payment Fund BlackrockT -Fund Inst Shares CBS Unspent Loan Proceeds (2004 IPA) Money Market Blackrock PIF Treasury Trust Fund Total Cash and Investments try/Agency Securities Market Treasury Funds Total Cash and Investments Loan proceeds restricted for Capital Improvements Funds restricted for COP debt service Customer Deposits Funds designated for emergency reserve Total Unrestricted Cash and Investrne -A- 569,028.51 2,809,149.65 2,633,596.78 3,291,005.33 9,302,780.27 (616,949.68) (1,252,110.76) (1,563,095.00) (2,192,925.00) State of California Funds Purchase Maturity Interest Face Book Market Source of Managed By Date Date Rate Value Value Value Valuation N/A 0.210% 1,421,944.89 1,421,944.89 f N/A Union Bank Various Various 0.070% 727,450.88 727,450.88 727,450.88 Cashiers change fund District N/A N/A N/A 750.00 750.00 750.00 N/A Petty cash / Imprest Acct District N/A N- T/A NYA 6,000.00 6,000.00 6,000.00 NIA Chec:,ing account Citizens Business Bank District N/A N/A N/A 562,278.51 562,278.51 562,278.51 N/A `Funds held by EVWl) Under Management of an Outside Park, Local Agency Investment Fund (LAIF)(Yield) Citizens Business Bank US Treasury/ Agency Bonds CBB Money Market Fund CBB Money Market Fund Union Bank (2001 Refunding COP's Trustee) Installment Payment Fund BlackrockT -Fund Inst Shares Union Bank (1996 Refunding COP's Trustee) Installment Payment Fund BlackrockT -Fund Inst Shares CBS Unspent Loan Proceeds (2004 IPA) Money Market Blackrock PIF Treasury Trust Fund Total Cash and Investments try/Agency Securities Market Treasury Funds Total Cash and Investments Loan proceeds restricted for Capital Improvements Funds restricted for COP debt service Customer Deposits Funds designated for emergency reserve Total Unrestricted Cash and Investrne -A- 569,028.51 2,809,149.65 2,633,596.78 3,291,005.33 9,302,780.27 (616,949.68) (1,252,110.76) (1,563,095.00) (2,192,925.00) State of California N/A N/A 0.900% 2,809,149.65 2,809,149.65 2,809,149.65 LAIF CBB Wealth Mgt See Attached 2,595,000.00 2,633,596.78 2,622,541.10 Interactive Data CBB Wealth Mgt N/A N/A 0.210% 1,421,944.89 1,421,944.89 1,421,944.89 N/A Union Bank Various Various 0.070% 727,450.88 727,450.88 727,450.88 Union Bank Union Bank Various Various 0.070% 524,659.88 524,659.88 524,659.88 Union Bank CBB Wealth Mgt N/A N/A 0.210% 616,949.68 616,949.68 616,949.68 N/A 9,302,780.27 9,264,183.49 .9,291,724.59 569,028.51 2,809,149.65 2,622,541.10 3,291,005.33 9,291,724.59 (616,949.68) (1,252,110.76) (1,563,095.00) I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Sec. 53646 as an. ended 7/71196. T his report is also inconformity with the rtvest vent policy of�asi ✓alley Water District As Treasurer of Fast Valley Water District, I hereb_ =� certify that suffiQleNt ;rs „ncr., o +a ::0uidi :and aatcivated "revenme are uynif^.l i in meet _'!'e I_ ti ate axp Aitui es rLG.it Stiff month J' BJ__i?L.> -..a - �senw� eu. yt�- A44 - /oh Z ignature Yw.e EAST VALLEY WATER DISTRICT Covernrrtent Treasury. / Agency Bonds Held Quarter Ended September 30, 2009 Average Yield 3.121% 2,595,000 3,426,147.05 169,738.30 962,288.57 2,633,596.78 2,622,541.10 . Activity.(Boak Wum) Market Parch Face Maturity Matured / Value Date slue: CrrBro Yield Value Date 7nnmq P�rohzses Called 9n0 /2mo 9nnn009 03/26108 Federal Home Loan Bank 3133XPPES 3.000% 500,000 02/19/10 500,000.00 500,000.00 505,155.00 04/17/08 US Treasury Note 912828HU7 1.750% 300,000 031.31/10 299,203.13 299,203.13 302,262.00 04/17/08 Federal Home Loan Bank 3133XIZW0 4.220% 210,000 11/18/09 215,193.30 215,193.30 211,050.00 04/18/08 US Treasury Note 912828FP0 08/15109 259,726.57 259,726.57 - 04/18/08 Federal Home Loan Bank 3133XAUYI 4.000% 200,000 02/12/10 204,282.00 204,282.00 202,688.00 04/18/08 Federal Farm Credit Bank 31331HE29 7.375% 200,000 02/09/10 215,988.00 215,988.00 205,000.00 04118108 Federal Home Loan Bank 3133XBB46 09130/09 102,762.00 102,762.00 - 04118/08 Federal Home Loan Bank 3133X6X76 4.270% 115,000 1124109 117,756.55 117,756.55 115,683.10 01/16/09 Farmer Mac 31315PCK3 01115110 200,000.00 200,000.00 - 0129/09 Federal Farm Credit Bank 31331GKHI 0720111 399,800.00 399,800.00 - 03/05/09 Farmer Mac 31315PBV0 5.125% 100.000 03/15/11 106,204.00 106,204.00 105,812.00 0629109 Federal Home Loan Bank 3133XSVR6 1.625% 250,000 0121111 253,025.00 253,025.00 253,28150 06/29/09 Federal Home Loan Bank 3133XTSY8 1.050% 300,000 0223/10 301,419.00 301,419.00 300,843.00 0629/09 Federal Home Loan Bank 3133XTKU9 1.800% 250,000 04/30/10 250,787.50 250,787.50 250,702.50 07/30/09 Federal Home Loan Bank 3133XUAV5 2.000% 100,000 0727/12 99,900.00 99,900.00 100,063.00 08/19/09 Federal Farm Credit Bank 3133IGB99 1.240% 70,000 0720/11 69,838.30 69,838.30 70,000.00 Average Yield 3.121% 2,595,000 3,426,147.05 169,738.30 962,288.57 2,633,596.78 2,622,541.10 ., art; i w j Contact us I sea ch: _. 66 ! W, ' 11 � V.i MITI Leadership I a Journey. Coro is the guide�",y��:�.. ...... .,. r P11xIµ1< llall (adllSlpllrllpVEh�7l�illin !u Cao SmOwl Czufivra HaneNne > Events > Drought $urinal Luncheon a n About Coro Southern California Proga ms Events » Los Angeles Calendar Networking 8 Alumni Servins o support Cora Email Newstetter» site Map In The News Drought Survival Luncheon To purchase tickets for the Drought survival lunch, click here. t,. i' SAVE THE DATE ce THURSDAY NOV. 12. 2009 COROPRESENTS A CRITICAL UISCUSSION Of CALIFORNIA'S WATER CRISIS CORO Presents Ea .y q T ge http://www.coro.org/site/e.geJOlUOyErH/b.5339227/k.8A4B/Drought _ Survival_Lunche... 10/13/2009 ' V _ SPONSORED 6Y BECOME A SPONSOR! s� ; OR FOR MORE INFORMATION CORO Presents Ea .y q T ge http://www.coro.org/site/e.geJOlUOyErH/b.5339227/k.8A4B/Drought _ Survival_Lunche... 10/13/2009 Lrrougnt �)urvtvat Luncneon -Los Angeles The Water Conservation Luncheon Surfacing the Solutions: A critical discussion of California's water crisis Date: Thursday, November 12, 2009 Time: 11:00am — 1:30pm Location: The Bonaventure Hotel & Suites 404 South Figueroa Street Los Angeles, CA 90071 WHAT IS THIS EVENT ALL ABOUT? The goal of the Coro and MWD "Drought Survival Luncheon" is to provide a unique forum for water officials to discuss the growing California water crisis and engage key players within the water community to take an active role in developing solutions. In addition, it is to educate governmental officials at every level as well as the public about this crisis. To become a sponsor or for more information contact Karli Tanner at (213) 346 -3221 or ktanner @coro.org. .:.1 �I�Y��O�� %x.04 COF.1 <:R:91.,v 11�.. ,. r. •: rage 2 of s http://www.coro.org/site/e.geJOIUOyErH/b.5339227/k.8A4B/Drought Survival—Lunche... 10/13/2009