HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/14/1983EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING MARCH 14,1983
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maw The meeting was called to order at 5:30 p.m. by Vice - President Glenn
R. Lightfoot. General Manager Rowe led the flag salute.
ROLL CALL:
PRESENT: Glenn R. Lightfoot, Vice - President; Directors Philip
A. Disch, Steven E. Beightler, Dennis L. Johnson
ABSENT: Gerald W. Stoops
STAFF: Larry W. Rowe, General Manager; Glenda Jay, Auditor -
Treasurer; Bonnie R. Eastwood, Board Secretary; Sandy
Shepherd, Executive Secretary
GUESTS: Cheryl Hill
APPOINTMENT OF CHAIRMAN PRO -TEM
M /S /C (Disch - Beightler) that Vice - President, Glenn R. Lightfoot,
be appointed as Chairman Pro -Tem in President Stoops absence.
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rr M /S /C (Disch - Beightler) that the Minutes of February 28, 1983 be
approved as submitted.
RESOLUTION 1983.17 - QUITCLAIM DEED - PURCHASE OF 1 /6TH INTEREST IN
ROSE WELL BY BING AND TING WONG
M /S /C (Disch - Beightler) that Resolution 1983.17 be approved as
submitted.
ROLL CALL VOTE:
AYES: Directors Disch, Beightler, Lightfoot, Johnson
NOES: None
ABSENT: Director Stoops
RESOLUTION 1983.18 - RELEASE OF LIEN, JOHN ZABOTKO, 25498 PALOMA ROAD
SAN BERNARDINO - SEWER
M /S /C (Disch - Beightler) that Resolution 1983.18 be approved as
submitted.
ROLL CALL VOTE:
AYES: Directors Disch, Beightler, Lightfoot, Johnson
r NOES: None
ABSENT: Director Stoops
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RESOLUTION 1983.19 - RELEASE OF LIEN, ALBIN HAMILTON, 25453 PALOMA ROAD
SAN BERNARDINO - SEWER
M /S /C (Disch - Beightler) that Resolution 1983.19 be approved as
submitted.
ROLL CALL
AYES: Directors Disch, Beightler, Lightfoot, Johnson
NOES: None
ABSENT: None
CLAIM - WILLIAM AND JAN SWOGER, 1772 ARDEN AVENUE, SAN BERNARDINO, CA
SEWER MAIN BACKUP
M /S /C (Disch - Beightler) that the claim from Mr. Swoger be presented
to the District insurance carrier; that the Board deny the claim.
DIVISION OF THE DISTRICT INTO WARDS
The General Manager stated that Cheryl Hill prepared a presentation
for the Board regarding the District being divided into divisions.
Cheryl presented three boundary proposals for their review. She
indicated the divisions could be based on population or acreage. The
Registrar of Voters had requested that the boundary lines be kept as
close as possible to precinct lines. If the Board decides they would
like the District divided into five precincts, the matter would have
to go to the voters for a final decision. The measure could be put
on the ballot for the November 1983 election. The division change would
not affect the candidates in this year's electon, but would in the 1985
election. Reapportionment would be based on the census data, which top
occurs every ten years. The Board reviewed the proposed alternatives
and discussed the possibility of putting such a measure on the ballot.
M /S /C (Disch- Johnson) that a resolution be drafted and presented
to the Board at the March 28, 1983 Board Meeting stating the Board is
in favor of allowing the District to be divided into divisions or wards;
that the measure be placed on the ballot in November of this year to
be voted upon by the registered voters in this District; that Board
Members will be elected from wards or divisions; that the director will
reside within the division in order to be elected; that the apportionment
will be by population, not acreage.
ACWA SUPPLEMENTAL DUES
The General Manager indicated that the matter of the new ACWA office
space was discussed at length at the Mini Conference in LaQuinta. He
stated many district representatives resented the way ACWA had sent
out their brochure on the new office building, since it had already
been decided upon and a commitment made to a partnership. It was
determined that they did need the space, but that it had been handled
very poorly. It was noted that after April 15th an interest penalty
will be levied against those District's that have not paid the dues
and wish to remain members. There appeared to be a question regarding
the dues being construed as being a gift of public funds. The General
Manager suggested that ACWA's attorney be asked to render an opinion
stating that it is not a gift of public funds. The General Manager
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indicated he would like to
the matter was not handled
of the the legal counsel's
public funds and also find
committed to. Staff was d
to these questions.
see a letter mail
in an appropriate
opinion regarding
out about the 70%
irected to write a
ACWA MINI CONFERENCE - LAQUINTA
=_d to ACWA stating that
manner; request a copy
the matter of gift of
trust deeds they are
letter requesting answers
Vice - President Lightfoot reported on the mini conference that was held
in LaQuinta this past weekend regarding public information brochures,
inspection of conductor coils on air conditioning and heating units
which can reduce costs by 20 %; that one water district is conducting
surveys at property owners homes to determine ways to conserve water;
more economical use of lighting in buildings.
DISTRICT TO HOST SPECIAL DISTRICT MEETING IN MAY AT HILTON HOTEL
Staff had inquired about various restaurant facilities for hosting
Special District meetings. After reviewing costs and facilities at
the restaurants, it was determined the Hilton Hotel could be more
accessible for those Districts coming to San Bernardino for the meeting.
M /S /C (Johnson - Beightler) that the Special District's Meeting being
hosted by East Valley Water District in May be held at the Hilton Hotel.
DISTRICT UTILITY BILLING
The Auditor indicated to the Board that many problems have been encountered
in implementing the new sewer rate on the sewer only accounts. As a
v result of the problems, the bills will be going out later than anticipated.
Also Inland Systems have had to spend more time working with the computer
in order to correct the non - standard programming. It was requested
that the matter be referred to the Finance Committee. The Auditor
indicated that a detailed memo would be prepared summarizing the
difficulties with the present utility program, along with a recommendation
for upgrading it.
M /S /C (Johnson - Disch) that the utility billing program be referred
to the Finance Committee; that a preliminary report be presented to
the Board at the March 28, 1983 Board Meeting.
DEFERRED COMPENSATION PROGRAM
The General Manager requested authorization to request proposals for
administration of the District's deferred compensation program, due
to the unsatisfactory level of service from the existing carrier.
M /S /C (Johnson - Disch) that staff be authorized to request proposals
for administration of the District's deferred compensation program.
WASTEWATER MASTERPLAN CONSULTANT SHORT LIST
The General Manager indicated that eight engineering firms had responded
�1 to the District's request for proposals for preparation of a wastewater
facilities masterplan. Ira Pace, Jim Paulin and the General Manager
reviewed the proposals for completeness, accuracy and scope of work.
The following four firms have been requested to return for oral interviews
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on March 24, 1983. The firms selected were JM Montgomery, Neste, Brudin
& Stone, CM Engineering and Camp Dresser McKee. Final ranking and staff
recommendations will be made at the March 28, 1983 Board Meeting. No
action taken.
DIRECTORS FEES & EXPENSES
The following fees and expenses were presented: Director Disch $195;
Director Beightler $225; Director Johnson $150, plus $92.50 expenses;
Director Lightfoot $150; Director Stoops $225.
M /S /C (Disch- Johnson) that the Director's fees and expenses be
approved.
Director Johnson requested two separate checks.
WARRANTS
General 100233 - 100282 $142,734.89 Payroll 6729 -6764 $17,573.55 Payroll
8055 -8064 $3,520.57 Total $163,829.01
M /S /C (Disch - Beightler) that the warrants be approved as submitted.
DISTRICT'S WILLING TO SERVE LETTER
The General Manager presented the Board with a proposed willing to serve
letter. The expiration date was discussed with a recommended two year
expiration date. It was also suggested it contain an acknowledgment
block to be signed by the person requesting the letter.
M /S /C (Johnson - Disch) that the willing to serve letter be approved wr
with the recommended changes.
PUBLIC INFORMATION REPORT
A report concerning the comments relative to the rate increase was given
by the Public Information Officer. It was noted that at this time there
had not been any complaints about the increase since the brochure had
been mailed out. However, the bills have not been mailed out as yet.
The response to the mailer appeared to have been very beneficial.
Director Johnson suggested that a report be prepared regarding the
public information program and sent to CSDA. The water conservation
program being presented to schools was also noted. Four schools have
requested the materials being supplied by the Department of Water Resources.
M /S /C (Johnson - Disch) that Bonnie Eastwood be authorized to prepare
a packet of information regarding the public information program to
CSDA; that air fare be authorized for her to make the presentation of
the information to CSDA.
DIRECTOR JOHNSON LEFT THE MEETING AT 6:45 P.M
POLICIES AND GOALS FOR CALIFORNIA WATER MANAGEMENT: NEXT 20
The General Manager provided a brochure entitled Policies and Goals
for California Water Management: Next 20 Years, published by the State
Water Resources Control Board and Department of Water Resources, State
of California for their information.
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AGENDA AND PACKET INFORMATION
The General Manager indicated he had made some changes in the format
of the agenda and the information packet, which included a letter to
the Board relative to summarizing each item on the agenda. He indicated
he hoped this would add clarification to the items and possibly shorten
`+ the meetings. Information only.
REPLY FROM LAFCO REGARDING RECALL OF NORMAN FORREST
The General Manager read a letter from Larry Hendon acknowledging the
letter sent by President Stoops requesting recall of Norman Forrest
from LAFC. Information only.
CANDIDATES FOR LAFC BOARD
Possible candidates for the LAFC Board were discussed in the event the
recall of Mr. Forrest is successful. Information only.
HIGHLAND CITYHOOD
It was noted that several references have been made in the newspaper
regarding the District being involved with the Highland Cityhood issue.
It was pointed out that the District is neutral on the matter. As far
as Board Members or staff being involved as private citizens this is
their own choice, however, this would not involve the District. It
was requested that a letter or resolution be drafted stating the Board
is entirely neutral. The District does not have a position regarding
the matter.
rr M /S /C (Disch - Beightler) that a letter be drafted outlining the
position of the Board on the Highland Cityhood issue; that the letter
be presented at the March 28, 1983 Board Meeting.
REQUEST FROM HIGHLAND FIRE STATION TO PAINT DISTRICT FIRE HYDRANTS
Director Beightler stated that he and the General Manager had met with
representatives from the Highland Fire Station regarding the District's
fire hydrants. The firemen are currently placing blue dots in the
street to identify the location of each fire hydrant. The District
is providing them with flow test and maintenance information. The
firemen have indicated they would paint each hydrant and clean around
each hydrant when making flow tests, if the District would supply the
materials. This program will be very helpful to both the fire station
and the District. They will provide all information they get from each
hydrant to the District.
M /S /C ( Beightler- Disch) that the District provide the supplies and
materials necessary to the Highland fire station staff to take care
of the painting and maintenance of the. fire hydrants as they check
them within the District.
ASSEMBLY BILL NO. 1
It was requested that staff review AB 1 as to hiring practices.
ow Information only.
PRESIDENT STOOPS ILLNESS
It was noted that President Stoops has been ordered to bed by his
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physician for a couple of weeks . Flowers and a card will be sent to
Mr. Stoops. It was also noted that Ira Pace, General Manager of West
San Bernardino Water District had been hospitalized and flowers were
sent to him.
ADJOURNMENT
There being no further business the meeting was adjourned at 6:59 p.m.
O'.P.4'e
Glenn R. Lightfoot
President Pro -Tem
Bonnie R. Eastwood, Secretary
w
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