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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/28/1983EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES The meeting was called to order at 5:30 p.m. by President Gerald W. Stoops. Director Steven Beightler led the flag salute. ROLL CALL: PRESENT: Gerald W. Stoops, President; Glenn R. Lightfoot, Vice - President; Directors Steven Beightler, Dennis Johnson ABSENT: Director Philip A. Disch rr STAFF: Larry W. Rowe, General Manager; Glenda D. Jay, Auditor - Treasurer; Bonnie R. Eastwood, Board Secretary; Sandy Shepherd, Executive Secretary MINUTES OF MARCH 14, 1983 BOARD MEETING M /S /C (Johnson- Lightfoot) that the Minutes of the March 14, 1983 Board Meeting be approved as submitted. President Stoops abstained as he was absent from the meeting. MARCH 28, 1983 20. DEDICATION OF SEWERS. TRACT 11537, LOS FLORES & was presen M /S /C (Johnson- Lightfoot) that Resolution 1983.20 be approved as submitted. ROLL CALL VOTE: AYES: Directors Beightler, Lightfoot, Johnson, Stoops NOES: None ABSENT: Director Disch REQUEST FOR PROPOSALS, DISTRICT ANNUAL LIABILITY INSURANCE Staff requested authorization to proceed with requesting proposals for providing the District with liability and property damage insurance for the 1983 fiscal year. M /S /C (Johnson- Lightfoot) that staff be authorized to proceed with requesting proposals for District liability and property damage insurance for the 1983 fiscal year. RECLASSIFICATION OF MICHAEL REARDON It was recommended by staff that Michael Reardon be reclassified from r his current position as Water Service Worker II to Equipment Operator I (Trainee) at a salary range of 34, effective March 28, 1983. Mr. Reardon will be required to successfully complete 6 months probation. M /S /C (Johnson- Lightfoot) that staff recommendation be authorized. -1- 3/28/83 WASTEWATER FACILITIES MASTERPLAN The General Manager indicated that Ira Pace, Jim Paulin and he had interviewed four engineering firms relative to their providing engineerin services in connection with the preparation of the East Valley Water District wastewater facilities masterplan. The firm ranking number one was Neste, Brudin and Stone. He requested authorization to begin negotiations with them for preparation of the plan. A detailed scope of the work and the fee base will be presented at the May 11, 1983 Board Meeting as well as a recommendation as to when the work will be done. The estimated cost is $80,000 with one half of it being part of this year's budget and the other half in next year's budget. M /S /C (Lightfoot - Beightler) that staff be authorized to proceed with the wastewater facilities masterplan as outlined by the General Manager. 'S OFFICIAL POSITION REGARDING THE HIGHLAND CITYHOOD ISSUE The General Manager had drafted a letter per Board request regarding the District's official position relative to the Highland City issue. The letter stated very clearly that the District has maintained a neutral position and will remain neutral on the issue of Highland incorporation. Also, that relationships with the City have been very good and the District would like to maintain this working relationship. A discussion ensued regarding circulation of the letter. M /S /C (Johnson- Lightfoot) that the Board accept the letter as drafted; that it be sent to the Mayor and City Council. M /S /C (Lightfoot - Beightler) that a copy of the letter be delivered to the Sun Telegram; that it be explained the purpose of this letter is to correct a misconception that occurred earlier in the Sun. RESOLUTION 1983.21 - ELECTION OF DIRECTORS BY DIVISIONS was presented or review Director Lightfoot indicated that although the idea of dividing the District into divisions may seem like a good idea at the present time, it could cause some problems in the future. M /S /C (Johnson - Beightler) that Resolution 1983.21 be approved as submitted. ROLL CALL VOTE: AYES: Directors Beightler, Lightfoot, Johnson NOES: President Stoops ABSENT: Director Disch HEALTH INSURANCE SOLICITATIONS •r The General Manager requested authorization for staff to proceed with requesting proposals for health insurance for District employees. He noted that there is a possibility that Blue Cross insurance will ... increase 30% to 40% this year. It was agreed as part of the employee bargaining last year, that various health insurance plans would be reviewed. 3/28/83 -2- M /S /C (Lightfoot- Johnson) that staff be authorized to prepare the health insurance proposals for solicitation. MUTUAL WATER COMPANY WELL COMPANY Statement of Change in Ownership of Legal Entities forms were received ftw from the State Board of Equalization. Due to a change in personnel, the General Manager requested that Bonnie Eastwood be appointed as Secretary to the Mutual Well and Corwin Well Companies. M /S /C (Johnson - Beightler) that Bonnie Eastwood be appointed as secretary to the Mutual and Corwin Well Companies. AMERICAN SOCIETY OF CIVIL ENGI TECHNICAL ADV ISORY COMMITTEE IRRIGATION AND The General Manager stated to the Board that he had appointed to the American Society of Civil Engineers Drainage Division Technical Advisory Committee. The him on the appointment. Information only. INDING OF RESOLUTION 51 OF LIENS - ADOPTION OF 2 - RE The General Manager requested the Board rescind Resolution 510 which allowed staff to release liens. Since the Board approves all liens, he felt it would be desirable that they also release all liens. M /S /C (Johnson- Lightfoot) that Resolution 510 be rescinded; that Resolution 1983.22 be approved stating the Board of Directors would f+' approve the release of liens. ROLL CALL VOTE: AYES: Directors Beightler, Lightfoot, Johnson, Stoops NOES: None ABSENT: Director Disch BOARD ILE MAKING RE INSTREAM USES The California State Water Resources Control Board is proposing to hold hearings in Sacramento relating to the proposed rule making regarding in stream uses for small scale hydro electric projects. The General Manager requested authorization to attend the hearings, if he deemed it necessary, and present a statement in opposition to the proposed rule making for instream uses; or, if a written statement would suffice, he would send one. M /S /C (Lightfoot- Johnson) that the General Manager's request for attending the hearings be authorized, if he deems it necessary. CAROL MILLER - AUTOMOBILE ACCIDENT r The General Manager indicated Mrs. Miller had been involved in an accident in her personal automobile while on District business. After discussing the insurance coverage provided by the District it was determined the District would cover the cost repairing her automobile. It was pointed out by the Board that District employees should not use their own vehicles, except in emergency situations. The estimate for repairing Mrs. Miller's automobile $540.00. -3- 3/28/83 recently been Irrigation and Board congratulated M /S /C (Lightfoot - Beightler) that authorization be made for the bills submitted by Mrs. Miller for repair of her car be paid by the District, which would be only the District's $500 deductible. WARRANTS Gen. 100282- 100369 $151,591.51 P/R 8101 8132 $15,358.92 8066 -8097 $15,503.74 Total $182,454.17 M /S /C (Lightfoot - Beightler) that the warrants be approved as submitted. TRACT 10102 - PROGRESS REPORT ON SEWER MAIN INVESTIGATION The General Manager reported that CHJ had completed an evaluation of compaction tests taken at the time the sewer mains were installed in Tract 10102. These tests were compared to the ones taken during the past two weeks. It appears there are many sewer main failures occurring within the tract. A 5% mandral was run through the sewer mains to determine there have been offsets or deflections in the sewer mains. There were several places through which the mandral could not pass. There is approximately 3,000 feet of sewer in question. He noted he had talked to Lloyd Michael from Cucamonga County Water District about their video tape equipment, which would show exactly where the problems are located. Mr. Michael indicated it would cost $45 per hour for the machine and manpower to run the tests. The tests would probably be conducted next week. Mr. Rowe requested authorization to have the sewer mains video taped to determine the extent of the sewer main failure in Tract 10102. M /S /C (Lightfoot- Johnson) that staff be authorized to have Cucamonga County Water District use their equipment and manpower to visually inspect the sewer mains in Tract 10102 via television. SOUTHERN CALIFORNIA WATER CONFERENCE REPORT The General Manager indicated that Bonnie Eastwood had attended the Southern California Water Conference in Los Angeles. She reviewed for the Board the proposed legislation which had been discussed at the conference. The proposed bill is about urban water management planning. The East Bay Municipal Water District is supporting the bill, however, the other speakers were not really convinced it was a viable bill. They felt the bill was too vague, could be too costly and really is not needed. It appears much work will have to be done with the proposed bill before submitting it for legislation, otherwise, it was felt it could become another CEQA. M /S /C (Johnson- Lightfoot) that the matter be tabled until more infor- mation is developed on the proposed bill. DIANE PERRY RESIGNATION It was noted that Diane Perry had submitted her resignation on March 15, 1983, due to health and personal reasons. Information only. UTILITY BILLING REPORT The Auditor appraised the Board of the ongoing problems with the computer 3/28/83 -4- programming. It appears there have been improper input into the computer programs. Due to these problems a new utility billing program is being investigated for use by the District. The Auditor has been looking at other District programs that have been developed and can be used by this District. The Auditor will keep the Board informed of the progress with the computer programming. PLF MAJOR WATER RIGHTS CASE ACCESS OF WATER TO CURB COMMUNITY Information was presented to the Board regarding a Pacific Legal Founda- tion suit brought against a Utility District that had denied water meter hookups as a way of promoting a no- growth philosophy of the water district's board of directors. This may be a landmark decision. Infor- mation only. ENGINEERING OPERATION REPORTS The General Manager reviewed in detail his engineering operation reports. It was requested by the Board that the overtime report be checked as to the amount charged in October 1982. It was also requested that a profile of the customers requesting after hour hookups be reviewed and a report made at the April 25th Board Meeting. 1983 ACWA SPRING LEGISLATIVE CONFERENCE, LAKE TAHOE, MAY 18 -20 The General Manager indicated the deadline for making reservations for the ACWA Legislative Conference is May 1, 1983. Directors desiring to attend were asked to notify Bonnie prior to that time. In addition, it was recommended that the General Manager and Board Secretary attend the conference. The ACWA Public Relations Committee will be meeting at the conference. CWPCA CONFERENCE, PALM SPRINGS, MAY 3 -7, 19 The General Manager requested that the General Manager and two staff members attend the Water Pollution Control Association Conference, which is similar to AWWA, in that they provide the basic standards in the wastewater field. He recommended that Don Sickles and David Hernandez attend on Wednesday only. M /S /C (Lightfoot - Beightler) that the Board approve the recommendation of the General Manager; that the General Manager and staff, as determined by the General Manager, be authorized to attend the CWPCA conference in Palm Springs. HOW POLICY MANUAL AND EMPLOYEE HANDBOOK o 1001 The General Manager recommended that Bonnie Eastwood, Administrative Assistant, be authorizdd to attend the seminar on writing a personnel policy and employee handbook, since she has recently been assigned this task. 00 M /S /C (Lightfoot - Beightler) that the Board approve the recommendation of the General Manager for sending Bonnie Eastwood to the seminar on preparation of a personnel policy and employee handbook, May 11 -12, 1983. -5- 3/28/83 HIGH GROUNDWATER TASK FORCE APPOINTMENT The General Manager indicated that he had been appointed to represent the District on a sub- committee of the High Groundwater Task Force. The Task Force has been mandated by legislation to lay ground rules for groundwater management. M /S /C (Johnson - Beightler) that the General Manager be authorized to represent the District on the High Ground Water task force. CITY OF REDLANDS CONSTRUCTION OF WATER TREATMENT PLANT The General Manager noted that the City of Redlands is proposing to build a 12 -16 mgd water treatment plant. They have asked if the District might be interested in a joint venture. It was determined the District should meet with them and explore the idea further. M /S /C (Lightfoot- Johnson) that staff be authorized to submit a letter to the City of Redlands expressing an interest in their water treatment plant and the proposal of a joint venture; that two directors be included in this matter. REDLANDS WATER TREATMENT PLANT COMMITTEE President Stoops appointed Directors Johnson and Beightler to serve on a committee regarding the Redlands Water Treatment Joint Venture proposal. NT OF MANHOLE 27735 3RD STREET The General Manager indicated that Cal Trans had requested adjustment of manholes and abandonment of water services to 27735 3rd Street for the purpose of State Highway construction. This project was completed by District crews on December 21, 1982. M /S /C (Johnson- Lightfoot) that Resolution 1983.23 be accepted. ROLL CALL AYES: Directors Beightler, Lightfoot, Johnson, Stoops NOES: None ABSENT: Director Disch EAST HIGHLANDS RANCH - MOBIL OIL The General Manager indicated he had met with representatives of the Mobil Oil Company regarding development on the East Highlands Ranch. It was determined that they will be moving ahead with construction, as well as construction of a 250,000 gpd first increment wastewater treatment plant to accommodate Phase 1 and 2 of the project. Advance- ment of funds for an inspector was also discussed, which would mean the District's inspector would become familiar with all the project facilities. BEAR VALLEY MUTUAL WATER COMPANY GENERAL MANAGER APPOINTMENT %mv It was noted that Tim Johnson had been considered for the position of General Manager for Bear Valley Mutual Water Company, however, he -6- 3/28183 declined, rather than give up his seat on the Redland' City Council. A meeting will be held on Tuesday to discuss the matter further. ADJOURNMENT There being no further business, the meeting was adjourned on motion of Director Johnson, seconded by Director Lightfoot at 7:11 p.m. Bonnie R. Eastwood, Secretary h Z /k Gerald W. Stoops, President fto -7- 3/28/83