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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/25/1983EAST VALLEY WATER DISTRICT u REGULAR BOARD MEETING APRIL 25, 1983 MINUTES The meeting was called to order at 5:30 p.m. by President Gerald W. Stoops. Director Disch led the flag salute. ROLL CALL: PRESENT: Gerald W. Stoops, President; Glenn R. Lightfoot, Vice - President; Directors Philip A. Disch, Steven Beightler, Dennis L. Johnson ABSENT: None STAFF: Larry W. Rowe, General Manager; Glenda D. Jay, Auditor - Treasurer; Bonnie R. Eastwood, Board Secretary-,-Sandi Shepherd, Executive Secretary; Don Sickles, Water Service Supervisor; Duncan Parkes, Water System Supervisor GUESTS: Dick Bueermann MINUTES OF APRIL 11. 1983 BOARD MEETING M /S /C (Lightfoot- Beightler) that the Minutes of April 11, 1983 be approved as submitted. 1983.29, RELEASE OF LIEN, SEWER MAIN was presented to the Board for appro ION, 8 M /S /C (Lightfoot - Beightler) that Resolution 1983.29 be approved as submitted. ROLL CALL VOTE: AYES: Directors Beightler, NOES: None ABSENT: None RHEUARK WELL Disch, Lightfoot, Johnson, Stoops The General Manager indicated the Water and Sewer Committee had met to discuss a well site at Del Rosa and Fisher Avenues. He reaffirmed that the ground around the bore hole is failing; that the Rheuark's maintain they are not responsible for the well site and that this problem belongs to the District. Although the District quitclaimed the well site and property around it to the Rheuark's in 1976, on one previous occassion the District did dump dirt into the subsidance area around the bore hole. After discussing several alternatives, it was the Committee's recommendation that the site be purchased back from the Rheuark's at the original price of $1,000, after which the well would be properly destroyed. The site would then be offered for sale at public auction. -1- 4/25/83 M /S /C ( Disch- Beightler) that the District offer to repurchase the property from the Rheuark's at Del Rosa and Fisher at the original purchase price of $1,000. The vote carried four to one. UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA The matter of establishing a membership in the Underground Service Alert program will be discussed at a later meeting. ACWA "WILD RIVER LEGAL FUND" An assessment of $324 from ACWA re the Wild River Legal Fund was presented to the Board for consideration. The matter was discussed by the Board. This amount is the District's pro rata cost for the litigation initiated by ACWA with reference to the designation of certain northern coast rivers as wild and scenic. M /S /C (Lightfoot- Johnson) that the assessment of $324 from ACWA for litigation of the Wild River Legal Fund be approved. The vote was four to one, with President Stoops voting "no" S EWER FAILURE INVESTIGATIONS WITHIN TRACT 10102 The General Manager indicated that after using a mandral test on the sewer mains within Tract 10102 and not being able to determine the cause of various sewer main failures occurring within the tract, it had been decided to have Cucamonga County Water District conduct a visual inspection by video tape. The General Manager indicated that after having the mains video taped, only one area with a separation of approximately 3" at a joint was found. It appears that the problems are occurring as a result of improper compaction at the time the mains were installed. The next step will be to cut a trench and try to determine visually what the cause of the failure might be. A letter is going to be sent to the property owners in the area explaining what the District is doing to correct the problem. WASTEWATER FACILITIES MASTERPLAN CONTRACT The General Manager requested authorization to approve the contract with the engineering firm of Neste, Brudin & Stone for preparation of a wastewater facilities masterplan. The contract will be reviewed by legal counsel prior to its execution. The General Manager would . then issue the notice for Neste, Brudin & Stone to proceed with the work. It was noted one of the primary purposes of this work will be to determine the capacity of the District's sewer mains. The General Manager noted that at this point he has no idea what the capacity of the sewer mains are and it is important that he have this information. An Engineering Fee Cash Flow Estimate was presented to the Board for their review. An operation and maintenance manual will also be prepared as part of the contract for District use. M /S /C (Lightfoot- Johnson) that the Wastewater Facilities Masterplan contract be awarded to Neste, Brudin & Stone. The vote was four to one with Director Disch voting "no ". VW 4/25/83 -2- ATTENDANCE OF DISTRICT SUPERVISORS AT BOARD MEETINGS "N/ The General Manager indicated he had asked Supervisors Sickles and Parkes to attend some Board Meetings so they might answer questions regarding Disrict operations. He also felt it a good idea for the Board to get to know District staff members better. DISBURSEMENTS General 100418 - 100494 $50,614.91 Payroll 8170 -8200 $15,942.25 Total $66,557.16 M /S /C (Lightfoot - Beightler) that the disbursements be approved as submitted. ENGINEERING OPERATIONS REPORT The General Manager reviewed in detail the Engineering Operations Report. A question was raised at the last meeting regarding the overtime during the month of October in 1982. The Auditor explained that the amount shown included three pay periods, rather than two, which appeared as excessive overtime, when it really was part of the prior month. ANNEXATION TO EAST HIGHLANDS AREA The General Manager indicated that the Regional Affairs Committee had met regarding annexations in the East Highland area. Annexation of all property east of Boulder within the District's sphere of influence was recommended. It was also recommended that the additional annexations ftw be added to the existing annexation being processed for 510 acres in that same area. M /S /C (Johnson - Disch) that annexation procedures be initiated for property within the District's sphere of influence east of Boulder; that it all be accomplished at one time. CHANGE IN SALARY RANGE Sandi Shepherd - that the Executive Secretary salary range be established as Range 34. Further that Sandi Shepherd be advanced from Range 31B ($7.32/hr) to 34B ($7.88/hr). Bonnie R. Eastwood - that as Administrative Assistant Bonnie be placed on Range 44C ($10.56 /hr) and "Y" rated until her next anniverary date, which will advance her to ($11.09 /hr) Range 44D. The Personnel Committee recommended that the above recommendations become effective at the beginning of the first pay period in May 1983. M /S /C ( Beightler- Disch) that the recommendations by the Personnel Committee on Sandi Shepherd and Bonnie Eastwood be approved as submitted. GLENDA D. JAY - COMPLETION OF SIX MONTHS PROBATION PERIOD Ni The General Manager noted that the Auditor Treasurer, Glenda' Jay had satisfactorily completed her six months probationary period. It was noted her level of compensation will be addressed at the May 23, 1983 Board Meeting. -3- 4/25/83 M /S /C (Lightfoot- Johnson) that the recommendation on Glenda Jay's completion of probation be approved; that her compensation be addressed on May 23, 1983. CORRESPONDENCE FROM SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION Correpsondence had been received from the San Bernardino Public Employees. Association regarding a portion of the employee's contract. M /S /C (Lightfoot- Johnson) that the correspondence be referred to the Personnel and Finance Committee. CORRESPONDENCE FROM THE SAN BERNARDINO CHAMBER OF COMMERCE Correspondence was presented to the Board from the San Bernardino Chamber of Commerce requesting the District to reconsider their decision not to remain a member 'of the Chamber. M /S /C (Johnson - Disch) that the action not to join the San Bernardino Chamber of Commerce be reaffirmed. The vote was unanimous four to one with President Stoops voting "no ". JOINT WATER TREATMENT FACILITY WITH CITY OF REDLANDS The General Manager reviewed with the Board correspondence received from the City of Redlands regarding the feasibility of a joint water treatment facility. Mr. Rowe also suggested the Board could get a desk top assessment as to the benefits of a joint participation. It was recommended that the matter be discussed with each of the District's standing committees, individually, with Mr. David Garcia and Mr. John •W Donnelly from the City of Redlands to better understand the venture. M /S /C (Johnson- Lightfoot) that each standing committee, individually, meet with David Garcia and John Donnelly of the City of Redlands, to discuss the joint use of a water treatment plant. INDEPENDENT SPECIAL DISTRICT SELECTION COMMITTEE MEETING The General Manager indicated that a letter had been hand carried to Larry Hendon regarding the District's voting representative and alternates for a meeting to be held April 27, 1983 to select a special district representative for the Local Agency Formation Commission. CANDIDATES STATEMENT M /S /C ( Disch- Beightler) that the District will not pay for any candidate's statement for the November election. Each candidate will pay their own costs. TOUR OF MENTONE DAM SITE It was noted that the California inspection tour of the Santa Ana on Thursday, April 28, 1983. The and briefings. Water Commission will conduct an River Main Stem Flood Control Project public may participate in the tour ACWA LEGISLATIVE ALERT RE AB 387 The General Manager reviewed the ACWA Legislative Alert Re AB 387 with 4/25/83 -4- the Board. The bill would permit the Department of Fish and Game to appropriate water for instream fish and wildlife purposes and recreational purposes. M /S /C (Beightler- Lightfoot) that the General Manager be authorized ... to respond to the appropriate legislators indicating we are in opposition to appropriation of additional water for instream use. LETTERS OF COMMENDATION FOR GARY YOUNG AND CHARLES KARPINSKI FROM SHERIFF TIDWELL The General Manager requested that the following letter be entered into the Board Minutes: April 18, 1983. Mr. Larry Rowe, General Manager, East Valley Water District, Post Office Box 3427, San Bernardino, California 92413. Dear Mr. Rowe: I wish to express my appreciation for the services provided to the Sheriff's Department by two of your employees. On March 8, 1983, Mr. Gary Young and Charles Karpinski discovered the body of a homicide victim and promptly notified our office, thus enabling us to quickly begin our investigation. Mr. Young was again helpful to us on March 21, 1983, when he found and reported the location of a stolen vehicle in the Highland area. Your employees are to be congratulated on their awareness of suspicious circumstances and their willingness to become involved. Agencies such as yours can be a great help in the fight against crime by becoming the extra "eyes and ears" that we always need. Thank you again for a job well done! Sincerely, Floyd Tidwell Sheriff M /S /C (Lightfoot - Disch) that the Board add its endorsement and place in the records of each employee a copy of the correspondence, as well as presenting the employee with a copy of the letter. DECALS ON ALL DISTRICT VEHICLES Director Disch requested that a decal be placed on every company vehicle. The General Manager requested that each vehicle have a decal placed on it, except the Chevrolet, which is being leased. M /S /C ( Disch- Lightfoot) that a permanant decal with the District logo be placed on all District vehicles, except the leased automobile. -5- 4/25/83 ACWA BUILDING FUND The General Manager indicated he had not received all the necessary information from ACWA regarding the building fund to present the matter at this time. It will be discussed when the information is received. ..r PAINTING DISTRICT FIRE HYDRANTS Director Disch indicated he has had two requests from Boy Scout troops to paint District fire hydrants. Liability to the District was discussed. The General Manager requested that the interested parties contact him for further information. PRESIDENT STOOPS FEES AND EXPENSES President Stoops requested approval of his fees and expenses for the month of April, up to and including this meeting, since he would be leaving on vacaction prior to the next meeting. M /S /C (Johnson - Disch) that the fees and expenses in the amount of $225 be approved for President Stoops. ADJOURNMENT There being no further business the meeting was adjourned at 7:15 upon motion of Director Lightfoot and seconded by Director Beightler. � ✓ Bonnie R. Eastwood, Secretary Gerald W. Stoops, President 4/25/83 -6-