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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/09/1983EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES MAY 9, 1983 The meeting was called to order at 5:30 p.m. by Vice - President Glenn Lightfoot. Director Disch led the flag salute. ROLL CALL: PRESENT: Glenn R. Lightfoot, Vice - President; Directors Philip A. Disch, Steven Beightler, Dennis L. Johnson ABSENT: Gerald W. Stoops, President STAFF: Larry W. Rowe, General Manager; Glenda D. Jay, Auditor /Treasurer; Bonnie R. Eastwood, Board Secretary, Sandi Shepherd, Executive Secretary VICE - PRESIDENT LIGHTFOOT APPOINTED CHAIRMAN PRO TEM M /S /C (Disch- Johnson) that Director Glenn R. Lightfoot be appointed Chairman Pro -Tem in the absence of President Gerald W. Stoops. MINUTES OF APRIL 25, 1983 BOARD MEETING Mr M /S /C (Johnson - Beightler) that the Minutes of April 25, 1983 Boar Meeting be approved as submitted. UTION 19 E STREET 1 - RELEASE OF 14 L 2S, 7 , was presen M /S /C (Disch- Johnson) that Resolution 1983.31 be approved. ROLL CALL VOTE: AYES: Directors Beightler, Disch, Lightfoot, Johnson NOES: None ABSENT: Director Stoops RESOLUTION 1983.32 - RESOLUTION OF APPLICATION BY GOVERNING BODY OF PUBLIC ENTITY, ANNEXATION 1983 -1, CHARLES BERTEAUX, 26672 7th STREET, CECIL C. ARZU, 26652 7th STREET, SAMUEL VINSON, 26682 7th STREET, HIGHLAND, CALIF was presented to the Board for approval. M /S /C (Disch- Johnson) that Resolution 1983.32 be approved. ROLL CALL VOTE: ow AYES: Directors Beightler, Disch, Lightfoot, Johnson NOES: None ABSENT: Director Stoops -1- 5/9/83 RESOLUTION 1983.33 - A RESOLUTION OF THE EAST VALLEY WATER DISTRICT PURSUANT TO SENATE BILL 180, REGARDING DISTRIBUTION OF AD VALOREM TAXES, CHARLES BERTEAUX, 26672 7th STREET, CECIL C. ARZU, 26652 7th STREET, SAMUEL VINSON, 26682 7th STREET, HIGHLAND CA was presented to the Board for approval. M /S /C (Disch- Johnson) that Resolution 1983.33 be approved. ROLL CALL VOTE: AYES: Directors Beightler, Disch, Lightfoot, Johnson NOES: None ABSENT: Director Stoops RESOLUTION 1983.34 - RELEASE OF LIEN FOR DELINQUENT SEWER CHARGES MARY L. DASHER, 27354 HIBISCUS, HIGHLAND was presented to the Board for approval. M /S /C (Disch- Johnson) that Resolution 1983.34 be approved. ROLL CALL: AYES: Directors Beightler, Disch, Lightfoot, Johnson NOES: None ABSENT: Director Stoops JOINT TREATMENT OF SANTA ANA RIVER WATER WITH CITY OF REDLANDS The General Manager indicated he and the separate standing committees of the Board had met with Redland's representatives, David Garcia and John Donnelly to discuss the feasibility of a joint water treatment plant. This plant would be built on the south side of the river. He indicated it would be best for the District, as well as the City of Redlands, to have a feasibility study prepared. It would cost the District approximately $10,000. Mr. Rowe noted that the study would be used to site a District treatment plant in the event a joint effort was not practical. Mr. Rowe stated a time line of 45 days for the final report would be requested; also, that the District consultant not be employed until such time as Redlands has also agreed to have a feasibility study made on the proposed project. M /S /C (Johnson - Disch) that the District retain Mr. Rosenberg to conduct a feasibility study for a joint water treatment facility with the City of Redlands; that the cost not exceed $10,000; that it be on the condition that Redlands also authorizes a study by their consultants; that in the event Redlands does not authorize such a study, the matter be brought back before this Board for further consideration. ACWA SUPPLEMENTAL DUES ASSESSMENT The General Manager stated he had received all the information requested from ACWA regarding their recent supplement dues assessment. After reviewing it, he recommended that the District continue to support ACWA because of the benefits they provided. He did indicate that the matter had been improperly handled as far as notifying the ` membership of their,intentions to purchase the property. The Board also viewed their dissatisfaction with the way the matter was handled, 5/9/83 -2- not only in notification, but public relations as well. They felt ACWA should be made aware of this in a very strong manner by way of a letter. M /S /C (Johnson - Disch) that the supplemental dues be paid; that a strongly worded letter be sent to ACWA regarding the manner in which the acquisition of the building and dues assessment was handled; that the letter be brought back to the Board for approval; that no penalties be paid. It was determined that the matter be in the form of a Resolution, which will be presented to the Board for approval at the next Board meeting. WELL SITE, FISHER AND DEL ROSA AVENUE The General Manager indicated that Mr. & Mrs. Rheuark had indicated they would be present to discuss the well site on their property at this Board Meeting. He stated he had talked with Mrs. Rheuark on the telephone regarding the District re- purchasing the well site on their property. It was determined a letter would be sent to the Rheuark's regarding the District's offer. M /S /C (Disch- Johnson) that a letter be sent to Mr. & Mrs. Rheuark stating the District will re- purchase the well site from them for $1,000; that the Rheuark's had indicated they would sell the property to the District. Vice - President Lightfoot voted "no ". rr RESOLUTION 1983.30 - COMMUNITY BEAUTIFICATION FUND Resolution 1983.30 - Community Beautification Fund was presented to the Board for consideration. After discussing the resolution, it was determined staff would bring it back to the next Board Meeting. M /S /C (Johnson - Disch) that the matter be tabled. DISBURSEMENTS General 100495 - 100573 $132,989.58 - Payroll 8202 -8233 $15,574.75 Total $149,179.34 M /S /C (Johnson - Disch) that the disbursements be approved as submitted. DIRECTOR'S FEES AND EXPENSES The following fees and expenses were reported by the Board Members: Director Disch $195; Director Beightler $225; Director Johnson $225; Director Lightfoot $225 M /S /C (Disch- Johnson) that the expenses be approved as reported. "I CLAIM - KATHLEEN L. MCNABB The District had received a claim in the matter of Autumn McNabb, a minor, by her parent, Kathleen L. McNabb. After discussing the -3- 5/9/83 claim briefly the General Manager recommended it be turned over to legal counsel and the District insurance carrier. M /S /C (Johnson - Beightler) that the Board accept staff recommendation and deny the claim, refer it to District legal counsel and the insurance carrier. BUDGET PREPARATION FOR 1983 -84 The General Manager indicated that preparation of the 1983 -84 budget had begun. The budget will be approximately 4.2 million dollars. He indicated that Security Pacific will renew the line of credit for six months. A draft for presentation to the Finance Committee will be ready the week of May 23rd. First draft for presentation to the Board will be June 13th, with adoption anticipated on June 27th. Information only. FINANCIAL REPORT FOR MARCH 1983 The Auditor reviewed the March Financial Report in some detail with the Board. Information only. CALIFORNIA WATER RESOURCE ASSOCIATION Correspondence had been received from CWRA requesting the Board to reconsider their action to discontinue their membership with CWRA. The matter was discussed by the Board. ASSEMBLY CONSITITUTIONAL AMENDMENT NO. 35 The General Manager reviewed a letter from the County of San Bernardino •+ regarding ACA No. 35, relative to state mandated programs. He indicated it would change the mandated programs to voluntary ones until the State would be able to fund the programs. This bill is important to those districts or entities that depend on state financing for their budgeting. A letter from the Board was requested supporting the bill. M /S /C (Johnson - Disch) that a letter be sent in support of ACA No. 35 to Assemblyman Bader. ACWA CONFERENCE, LAKE TAHOE, MAY 18 -20, 1983 It was noted the ACWA Spring Conference will be held in Lake Tahoe May 18 -20, 1983. The General Manager, Administrative Assistant and Director Lightfoot will be attending. Information only. CHARGES FOR COPIES OF DISTRICT INFORMATION TO PUBLIC Director Disch requested the cost of making copies of material requested by the public be reviewed; that the cost of material, as well as staff time spent in getting the information ready for copying also be considered. A report will be made to the Board on this information. RESOLUTION 1983.36 - FIRE HYDRANT CHARGES ru The General Manager indicated that the District's cost for purchasing 5/9/83 -4- fire hydrants has gone up and therefore requested that our charge be increased to $1,885.00. Resolution 325 will be amended. M /S /C (Disch - Beightler) that Resolution 1983.36 be adopted as recommended by the General Manager. ROLL CALL VOTE: AYES: Directors Beightler, Disch, Lightfoot, Johnson NOES: None ABSENT: Director Stoops RESOLUTION 1983.37 ADOPTION OF CAL -TRANS UNIFORM EQUIPMENT CHARGES The General Manager indicated that the District's present charges are in need of updating. He recommended the District adopt the Cal - Trans Uniform Equipment charges for use at the District to bring them in line with present day costs. M /S /C (Johnson - Disch) that Resolution 1983.37 be adopted reflecting Cal -Trans Uniform Equipment charges; effective immediately. ROLL CALL: AYES: Directors Beightler, Disch, Lightfoot, Johnson NOES: None ABSENT: Director Stoops at EXECUTION OF WASTEWATER FACILITIES MASTERPLAN CONTRACT In the absence of President Stoops, it was requested that Vice - President Lightfoot be authorized to sign the Wastewater Facilities Masterplan contract. M /S /C (Johnson - Beightler) that Vice - President Lightfoot be authorized to execute the Wastewater Facilities Masterplan contract with Neste, Brudin & Stone. Director Disch voted "no" MT. HARRISON MUTUAL WATER COMPANY ANNUAL MEETING Director Beightler stated that the Mt. Harrison Mutual Water Company would hold their annual meeting on Thursday at 1:30 p.m. Information only. JOINT VENTURE WITH THE CITY ON PARKS IN THE FOURTH WARD Vice - President Lightfoot indicated he had attended a meeting in which the concept of mutual participation in parks and recreation had been discussed with the City of San Bernardino. Information only. ANNEXATION OF HIGHLAND AREA aY Annexation of the Highland area was also discussed briefly by the Board. Information only. -5- 5/9/83 ADJOURNMENT There being no further business the meeting was adjourned at 7:05 p.m. upon motion by Director Johnson, seconded by Director Disch. Glenn R. Lightfoot President Pro -Tem Bonnie R. Eastwood, Secretary 5/9/83 -6-