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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/13/1983EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING JUNE 13, 1983 M TATTTTTR.q The meeting was called to order at 5:30 p.m. by President Gerald W. Stoops. Dennis Johnson led the flag salute. KiF1FM RO PRESENT: Gerald W. Stoops, President; Directors Steven E. Beightler, Philip A. Disch, Dennis L. Johnson ABSENT: Director Glenn R. Lightfoot STAFF: Larry W. Rowe, General Manager; Glenda D. Jay, Auditor/ Treasurer; Bonnie R. Eastwood, Board Secretary; Sandi Shepherd, Executive Secretary MINUTES OF MAY 23, 1983 M /S /C (Disch- Johnson) that the Minutes of May 23, 1983 be approved as submitted. RESOLUTION 1983.34 - THE ASSOCIATION OF C. FOR THE PURPOSES OF ZING PAYMENT UNDER PROTEST OF NCIES SPECIAL DUES ASSESSMENT ASSOCIATION OFFICES was presented The Board reviewed the Resolution prepared by staff and requested that a sentence be added stating "that an agenda for all general business wo session be provided to each District two weeks prior to the conference." M /S /C (Disch- Johnson) that Resolution 1983.34 be approved as submitted with the amendment, that the assessment check be forwarded with the Resolution to ACWA. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Stoops, Johnson NOES: None ABSENT: Director Lightfoot RESOLUTION 1983.35 RESOLUTION O SETTING PROCEDURES AND RECORDS was presen ew and considera rd The General Manager indicated that the resolution had been reviewed and approved as to form by District Counsel. The resolution will be reviewed and updated annually. MIS /C (Johnson - Disch) that Resolution 1983.35 be approved as submitted; that it be reviewed annually. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Stoops, Johnson NOES: None ABSENT: Director Lightfoot 6/13/83 -1- 1983 - 1984 DISTRICT LIABILITY INSURANCE r The General Manager indicated that eight Request for Proposals for District liability insurance had been mailed out by the Auditor /Treasurer. Four proposals had been returned as follows: 1) George E. Wilson, 2) Marsh & McLennan, 3) Levison Bros., Inc. and 4) Morgan & Franz. After reviewing all the proposals, it appeared that George E. Wilson was low bidder in the amount of $22,738.00. The Auditor - Treasurer concurred that all requirements were met by George E. Wilson Insurance Company and that the 1983 -84 District Liability Insurance bid be awarded to them. M /S /C (Johnson - Beightler) that George E. Wilson Insurance Company insurance in the amount of $22,738 the Board accept the low bid of the for the District's 1983 -84 liability .00. DIRECTOR'S FEES AND EXPENSES The following expenses and fees were submitted by the Board: Director Johnson $225; Director Beightler $225; Director Disch $195; Director Stoops -0 -; The Secretary read Director Lightfoot's expenses as submitted by Director Lightfoot $375.00. M /S /C (Disch- Johnson) that the Director's fees and expenses be authorized for payment as submitted. STUDY OF POTENTIAL JOINT USE OF REDLANDS SEWAGE TREATMENT PLANT The General Manager indicated there could be substantial worth to the District by including an amendment for evaluating joint utilization of the Redlands sewage treatment plant as part of the Regional Wastewater Facilities Masterplan. The evaluation would utilize up to 3 mgd of the sewage treatment capacity within the Redlands sewage treatment plant. This would enable the Board to compare this alternative to treatment by the City of San Bernardino, as well as the construction of a District treatment plant. The cost for the amendment to the Masterplan would be in the amount of $4,300. The General Manager recommended that the amount be included as part of the study with Neste, Brudin & Stone. M /S /C ( Beightler- Johnson) that staff be authorized to issue a change order to the Regional Wastewater Facilities Master Plan in the amount of $4,300 to Neste, Brudin & Stone. Director Disch voted "no ". DRAFT BUDGET FOR 1983 -84 The General Manager provided the Board with a copy of the 1983 -84 budget for their review. He recommended that it be discussed at a meeting during the week of June 20th. DISBURSEMENTS General 100643 - 100738 $186,392.00 - Payroll 8235 -8265 $15,429.47 Total $201,821.47 M /S /C (Disch- Johnson) that the disbusements be approved as submitted. -2- 6/13/83 UTILITY COMPANY LIABLE IN VIRIGINA CROSS- CONNECTION CASE The General Manager had supplied the Board with a newspaper article regarding a lawsuit involving a cross - connection problem. It was reviewed by the Board. It was noted that an ordinance is being prepared for the District regarding cross - connection methods to insure that the District will not be faced with a similar problem. .� R ESERVOIR NO. 2 AT PLANT 39 The General Manager noted that the second reservoir located at Plant 39 had been put into service as a part of the District's distribution system on June 1st. He also stated there had been a 100% drop in the nitrate and flouride levels in that area. Information only. AWWA SPRING CONFERENCE, LAS VEGAS, NEVADA, JUNE 5 -9, 1983 Director Disch reported on the AWWA conference held in Las Vegas. He felt the interaction between other participants at the conference was one of the most beneficial parts of the conference. He stated that many of the items covered at the conference were already being accomplished by the District, such as the meter replacement program. The Board expressed their appreciation for the report. The General Manager reported on a package treatment plant in Auburn, which he plans to visit. He discussed computer software at length with a company in Colorado, which he felt would be cost - effective for the District to pursue. PUBLIC INFORMATION SLIDE PROGRAM The General Manager stated that the monies not used by Richard Rodriquez last year for the preparation of a slide program have been made available for the Public Information Officer. Terry Adams is assisting her with the graphics portion of the show. It was noted that the program is nearly finished, however, after viewing it for the Public Information Committee there are some refinements being made. The program will be ready for the Board on July 11th. Director Johnson also requested that the Public Information Officer prepare articles on the District for the new Highland newspaper, the Foothill Journal, on a regular basis. The articles will be reviewed by the General Manager. CORRESPONDENCE FROM TERRY GOGGIN RE ACA 35 A letter had been received from Assemblyman Goggin thanking the Board for support of ACA 35. He asked to be kept informed on the Board's feelings regarding legislative matters. Information only. SPECIAL DISTRICT MEETING, YUCCA VALLEY, JUNE 20, 1983 was announced. Information only. RHEUARK, DEL ROSA WELL SITE A copy of a letter sent to Mrs. Hazel Rheuark had been received from the San Bernardino Grand Jury in which it stated the Grand Jury had no jurisdiction in civil matters such as the one described by Mrs. ...r Rheuark. The matter concerns a well site, previously owned by the District, located on the Rheuark property. Information Only. 6/13/83 -3- CORRESPONDENCE FROM COUNTY OF SAN BERNARDINO RE AUGMENTATION FUND The General Manager indicated the District is not eligible for receiving augmentation funds since we do not operate on a tax base. Information only. 'r+ ASSEMBLY BILL 1397 The General Manager indicated ACWA had forwarded a Legislative Alert concerning AB 1397 to the Board for review. The bill would require every public agency that supplies water for fire protection to charge a fee for supplying such water for fire protection purposes. ACWA feels the bill should be opposed. The General Manager concurred with their recommendation. The Board, after reviewing the bill, instructed the General Manager to write appropriate legislators voicing the District's opposition to the bill. "ORDER OF BUSINESS" FOR BOARD MEETINGS The General Manager reviewed an order of business for Board Meetings which he felt could be used when public hearings are held or when the public wishes to address the Board. The matter was discussed briefly by the Board. The General Manager indicated written procedures for Board Meetings can provide control when needed, but also still be flexible. M /S /C (Johnson - Disch) that the procedures for public hearings and board meetings be referred to the Regional Affairs Committee. PAYMENT OF DISTRICT B The Auditor was complimented by the Board for paying bills in a timely manner. ADJOURNMENT There being no further business at to Wednesday, June 22, 1983 at 5:30 seconded by Director Johnson. 7:15 p.m. the meeting was adjourned upon motion of Director Disch and Bonnie R. Eastwoo(},Board Secretary Gerald W. Stoops, President -4- 6/13/83